City of Pratt Agendas

02/06/2012 City Commission Meeting Agenda

2012-02-02T15:28:00.000-06:00

MONDAY

FEBRUARY 06, 2012

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – January 16, 2012 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:

6.1 Consideration and Approval of the Purchase of a Back-up Computer Server for the Police Department – Jeff Ward, Detective; Gary Myers, Police Chief

6.2 Discussion on Withers Industrial Park Development – Dave Howard, City Manager

6.3 Information on Pumper to Replace Engine 6 – David Kramer, Fire Chief

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS

8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

01/03/2012-Approved City Commission Meeting Minutes

2012-01-16T18:07:00.001-06:00

TUESDAY

JANUARY 03, 2012

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities

CALL TO ORDER:

The Mayor called the Regular session to order. Mayor Taylor instructed the Clerk to note that all Commissioners were present.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Taylor led the staff and audience in an invocation and Pledge of Allegiance.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the December 19, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA – 1:

• Joe Wynn Volunteer Award:

Mr. Eric Nystrom suggested to the Commission that they consider John and Karen Detwiler for the 2011 Joe Wynn Volunteer Award recipients. With little discussion, Commissioner Skaggs made a motion to award the 2011 Joe Wynn Volunteer Award to John and Karen Detwiler. The motion was seconded by Commissioner Graf and carried with four approved votes and one abstained vote by Commissioner Detwiler.

BUSINESS:

CONSIDERATION AND APPROVAL OF PLAT FOR THE SYCAMORE COMMERCIAL PARK:

City Manager Dave Howard informed the Commission that the plat for the Sycamore Park was on the over head and would be where Hibbett Sports, Maurices and possibly an auto parts store would be located. Mr. Howard explained that EBH & Associates had completed the plat and the Planning and Zoning Commission would make the recommendation to approve the plat. Mr. Howard stated that this property was located across from Wal-Mart and had been owned by Key Construction until 2003 when they sold it to Sycamore.

Mr. Howard explained that the area had been sub-divided into two separate lots with a drainage area that was pretty big, but Sycamore wants to work with the area the way it is. Mr. Howard added that there was room for a third business. Mr. Howard stated that, during the Planning and Zoning public hearing, the area was zoned Highway Service District. Commissioner Skaggs questioned what the existing utilities were. Mr. Howard stated that they were all readily available and pointed them out on the power point. Mayor Taylor questioned where the sewer line was. Mr. Howard stated that it would be the same one that served the motel. Commissioner Skaggs asked about a name for the street on the east edge. Mr. Howard commented that it was North Fincham Road. Commissioner Skaggs asked about setbacks to make room for an access road. Mr. Howard explained that there was not an actual access road, but it would be owned by the developer. Mr. Howard added that the developer would build a road to connect the two lots across the drainage and it would not be a City street, but more of a parking lot. EBH Engineer Alan Luttrell stated that there was an easement that was retained on the property that goes from North Fincham Road to Highway 61. Mr. Luttrell explained that, while platting the Lemon/Withers property, there was a 20’ road easement on the south side and an 80’ right-of-way on the north end where a street could be developed. Mr. Luttrell stated that KDOT had given them preliminary approval to lay the entrance on the southwest corner and they were in the process of evaluating whether the City could use that entrance for both lots and run a private road along the south side. Mr. Luttrell explained that the developer did not want to spend any more money than they had to, but they had been working with KDOT for an entrance to the lots. Mr. Luttrell stated that the cost of a stop light at Fincham Road would be a quarter of a million dollars. Commissioner Skaggs commented that we need to look out for the best interest of the City. Mr. Howard commented that this was not anything that could not be corrected, but we would pay for it if the developer did not. Mr. Luttrell stated that they would be cleaning up that area and the area to the left would be raised up one to one and a half feet. Commissioner Skaggs asked if he was talking about open drainage north to south to the far ditch. Mr. Luttrell stated that that was correct and explained that there was a concrete box in front of Wal-Mart and that was a drainage structure that ties into this and down Fincham Street to the railroad. Mr. Luttrell added that that was in the best interest of everybody. Commissioner Skaggs questioned if this was an out of state developer. Mr. Howard stated that he was from Wisconsin.

Mr. Luttrell stated that the plat had been filed at the Court House and they were hoping to turn dirt in early February. Mayor Taylor questioned the need for the four lane highway to continue further on out. Mr. Luttrell stated that, with the new highway going around town, the traffic should not be a concern. Mr. Howard commented that the concern was the traffic from Hibbett Sports or Maurices to Wal-Mart and it being off-set. Mr. Howard stated that we would have to purchase the property from the Patrick’s to get the roads to line up. Commissioner Skaggs commented that some streets on East First Street do not line up. Mr. Howard commented that they might be willing to move the street if the City would want to pay to relocate the road and do something with the drainage.

A motion by Commissioner Detwiler to accept the plat for Sycamore Commercial Park. The motion was seconded by Commissioner Graf and carried unanimously.

A motion by Commissioner Skaggs for the zoning change to CS Highway Service District. The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF HUMANE SOCIETY AGREEMENT:

City Attorney Ken Van Blaricum stated that the agreement was between the City and the Humane Society and it was for a year at a time. Mr. Van Blaricum commented that he had drafted a new proposed agreement for 2012 and it should be ready for approval. Mr. Van Blaricum added that he had cleaned up some of the language, but the terms were the same.

Commissioner Detwiler stated that the Humane Society wanted to address the Commission. Humane Society Board member Jackie (no last name was given) commented that they broke even with the amount that the City had given them last year. Jackie added that they had made no improvements to the Humane Society and the State had told them that they had to upgrade the kennels or they would be shut down. Jackie stated that, if that happened, the City would have the animal problem, so they were asking for $3,400 a month. Mayor Taylor questioned if they had just asked for $3,400 per month. Jackie stated that was correct.

Jackie explained that the dogs were nose to nose and it was easy for disease to spread. Jackie stated that, with the new system, there would be barriers that would keep them separated and there would be more ventilation. Jackie explained that they had no money for improvements and that staff, professional fees, taxes and vet expenses were more this year. Jackie commented that the Humane Society would be shut down without the kennel system and then it would be obvious that the City would have to house the animals and pay staff to maintain the facility. Jackie added that the boiler system was not sufficient and the temperatures were not right. Commissioner Skaggs questioned how old the facility was. Jackie stated that it opened up in 2006 and it had been built with the money that they had. Jackie explained that plumbers had to come out constantly to turn up the boiler. Commissioner Skaggs questioned if the boiler was not big enough. Jackie answered that the boiler was not sufficient and had been designed for household use.

Commissioner Detwiler commented that the old shelter had been shut down due to too many animals after the Greensburg tornado and the new shelter had been built on a shoestring. Commissioner Skaggs questioned if it was that the boiler was not big enough or if it was the pump that was not big enough. Commissioner Detwiler explained that the boiler was not sufficient and that it was designed for household use. Mr. Howard stated that the boiler had been donated. Commissioner Detwiler explained that they had cut corners just to have a place to put the animals. Jackie stated that the kennels had been built as temporary kennels, but the money ran out before they could be replaced. Mayor Taylor commented that they had been told that the kennels far exceeded the ones they had had previously and were sufficient. Commissioner Detwiler invited the Commission to go see what the dogs had done to the cages.

Mayor Taylor stated that he did not have to go out there and he apologized for taking care of his dogs, but he could not dole out another $2,000 a month for people who do not take care of their animals. Mayor Taylor suggested that the Commission approve the agreement with the amount that was there before and having the Humane Society cut salaries or whatever and not be a welfare system. Jackie stated that they have one full time and one part time employee who was allowed twenty-seven hours a week and the rest was her own time. Jackie stated that she had not run figures for what it would cost the City to run a facility. Mayor Taylor commented that it may be time to investigate that. Mr. Howard stated that the City could bid out the service to the local veterinarians before building something.

Commissioner Skaggs stated that he was overwhelmed with the costs and requirements that the State puts on them. Commissioner Skaggs commented that he thought it was great that the volunteers put in so much time, but the Commission had increased the contract amount by $500 last year and he felt that they needed more time to study this. Commissioner Skaggs added that he had come tonight to approve the existing contract. Commissioner Detwiler stated that she had brought in some paper work last time that showed profit and loss. Mayor Taylor stated that $71,000 came in and $71,000 went out and they had not had to spend any money on utilities. Mayor Taylor added that there was no paper work that stated that they were asking for $1,900 more per month. Jackie stated that, if they lose the shelter, they would lose their 501c3 status through the State and they would not be able to get the donations and grants, such as science diet, that they do now.

Commissioner Graf questioned when they would be shut down. Jackie stated that they would be okay if they could show the State that they have a plan. Commissioner Detwiler commented that it had been about six months since the State had been there, so they could be back anytime. Commissioner Skaggs asked Mr. Howard what his thoughts were. Mr. Howard stated that the City would spend more than the Humane Society was asking for, but he had no idea what the costs for operating a facility would be. Mayor Taylor stated that we would only have the animals for five days. Mr. Howard stated that it would be closer to seven when you figure in weekends and holidays. Commissioner Skaggs questioned if there would be more euthanizing if it was City owned. Commissioner Detwiler commented that the Humane Society was very successful in the adoption program and they also trade animals with other Counties.

Commissioner Graf commented that he would like to see the City do this for this year, but look into what it would cost the City to get out of it altogether and let the Humane Society take over everything. Commissioner Graf added that there were times that Mr. Rod Tritt was not on duty and it was left up to an officer. Mr. Howard stated that they had looked at that a few years ago when Mr. Mike Hill was here and the manager does have more authority than our police per State Statute.

Commissioner Detwiler stated that this was a twice a day, 365 days a year job. Mayor Taylor stated that he understood that, but it used to be done on a volunteer basis and a part time director, so they needed more volunteers. Mayor Taylor added that more volunteers and cutting salaries would give them the money they needed. Commissioner Detwiler stated that volunteers did not grow out of the woodwork. Mayor Taylor commented that they could not keep coming back to the City and he had predicted that they would be back when they had been given the extra $500 last year.

Commissioner Skaggs questioned who owned the Humane Society building. Commissioner Detwiler stated that the Pratt Area Humane Society owns it. Commissioner Hlavachick stated that they were asking the tax payers to pay a lot more and he would be hard pressed to convince any tax payer that the City should do this. Commissioner Hlavachick commented that he could not support that. Commissioner Skaggs stated that, since the State was mandating these procedures, giving them half of what they were asking would not solve the problem. Mayor Taylor suggested that they show the State a plan, such as replacing two kennels a month, and try to find the money within to make that happen.

Commissioner Hlavachick questioned if they had been to the County yet and he felt that this was way too much for the City to do. Commissioner Detwiler stated that they had not, but they do have a $1,000 contract with no string attached. Commissioner Detwiler added that they do not get docked if they do not have a place to put an animal that they bring in and the County had never brought them an animal, so they did not need a contract. Mayor Taylor commented that dogs migrate into the City from the County.

Commissioner Skaggs commented that we were between a rock and a hard place and questioned whether the City should pick up the whole thing or help to what extent. Mayor Taylor questioned what it would be next time and what new regulations would require them to do something else. Commissioner Detwiler stated that this was a State law that had been in effect for many years. Mayor Taylor questioned why they were addressing it now and throwing $1,900 a month at the Commission. Commissioner Detwiler commented that the donations that they received were not for the day to day expenses, but for improvements, insurance costs that doubled and gas utilities that had gone up. Mayor Taylor commented that the insurance had been used last year. Commissioner Detwiler explained that it had been and they were in hopes that the additional would help. Commissioner Detwiler added that they had asked for $1,000 last year, but they settled for $500 and everything was a necessity.

Commissioner Skaggs made a motion to increase their monthly supplement by $1,000 and let them show us that they were coming up with a plan that would satisfy the State and address this again next year to see if they need more. Jackie stated that the cost of the kennels run about $4,000 a piece. Commissioner Graf questioned if that would be enough to get them going. Jackie stated that the kennels were expensive. Mr. Fred Sullivan, FATB Construction, questioned if they had contacted any local contractors, because that sounded like a lot for one kennel. Mr. Sullivan stated that he would give a bid and suggested that, since they were asking for money, they should show the Commission a plan.

Mayor Taylor questioned if the State was requiring this to be done in five or ten years. Commissioner Detwiler stated that they want it all done now, but we could show them that they were doing their best and making progress. Mayor Taylor stated that that was like throwing a bucket of water into a house fire. Mr. Sullivan questioned what the City would do if the Humane Society closed. Mayor Taylor stated that they would do something and maybe the Humane Society would donate the building or contract with a vet. Commissioner Detwiler stated that they would not donate it, but they would lease it to the City. Mr. Sullivan questioned if the City was responsible to have a pound. Mr. Howard stated that we were required to take care of animal control issues. Commissioner Skaggs added that we were to keep the City safe. Mayor Taylor commented that he would agree with that.

Commissioner Skaggs stated that he had a motion on the floor. Commissioner Graf seconded the motion on the floor. Mr. Eric Nystrom stated that this problem was due to irresponsible pet owners and the police could not police the entire community, but the City should consider increasing the fines on the irresponsible owners to $500. Commissioner Skaggs commented that those people do not have any money. An audience member stated that the City should put together the true cost of having a pound and what it would cost for staff, utilities, upkeep and to meet standards. The audience member added that it was expensive meeting the State’s requirements. Commissioner Skaggs questioned if these were true costs that were given to the Commission from the Humane Society. Commissioner Detwiler stated that they were.

Commissioner Skaggs commented that the Humane Society was not meeting the demands of the State and the intent of his motion was to use this money for capital improvement to satisfy the State. Commissioner Detwiler commented that the employees do not have an insurance plan or retirement plan, but the City’s employee would be offered those things. Mayor Taylor stated that Commissioner Detwiler continues to refer to ‘the City’s employee’ and that had not been determined to be the best way to go.

After more discussion, Mayor Taylor stated that donations come from the heart from people that care for animals, but we were talking about tax payers’ dollars and he could not vote for this because it was way too much money. Mayor Taylor asked for a vote on the motion. The motion passed with four approved and one no vote from Mayor Taylor. Commissioner Hlavachick commented that, if they have to come back next year, they should be fully prepared and do what they had to do with the State and have plans in place. Commissioner Hlavachick stated that the State lives by their 5, 10 and 15 year plans and the Humane Society was no different than any other agency.

City Attorney Van Blaricum questioned if the agreement was satisfactory otherwise. Mayor Taylor stated that it was. Commissioner Hlavachick made a motion to accept the agreement between the City and the Pratt Area Humane Society with the change from $1,500 per month to $2,500 per month. The motion was seconded by Commissioner Graf and carried unanimously.

DISCUSSION ON FIRE TRUCK PURCHASE:

Fire Chief David Kramer stated that he had been busy looking for a different apparatus in the budget that they had been given. Chief Kramer explained and shared pictures of a few trucks that would be favorable to this department. Chief Kramer commented that one of the trucks was in Maine, but he had visited with D & R Trucking about getting it back here and the cost would be around $3,200.

Chief Kramer stated that the trucks were in pretty good condition and there was a vendor who had personally bought a truck from Topeka and was going through it now. Chief Kramer commented that, due to the holidays, there were others that had not had time to get him their information. Chief Kramer stated that the truck from Maine had been listed about a month ago and, the only reason they had thought this would be a good option, was due to D & R Trucking going in that area fairly often.

Commissioner Detwiler questioned what vendors he had contacted. Chief Kramer stated that he had contacted about fifteen to eighteen vendors and listed several by name. Mayor Taylor questioned if he had contacted Mr. Sheets. Chief Kramer stated that he had had a good conversation with him and he was glad he had heard the whole story. Chief Kramer stated that Mr. Sheets was a personable guy, but the truck he had did not have what we were looking for, but he was going to send him some information anyway. Chief Kramer added that he visited with Mr. Sheets about the trucks and prices that he was interested in and Mr. Sheets seemed to feel that they were reasonably priced for their age. Commissioner Detwiler commented that Mr. Sheets had a large selection and questioned if there was nothing else available. Chief Kramer stated that his website had only four or five trucks on it and he had said he would send us some information and that had been over a week ago.

Chief Kramer commented that he was not necessarily trying to get an approval for one of these trucks, but he needed to know if he was in the ballpark. Commissioner Skaggs questioned if they should give Chief Kramer the approval to go buy a truck for $50,000 and rely on his recommendations. Commissioner Graf stated that he would like to defer this to the next meeting and see where the amounts were running and to get more information. Mayor Taylor commented that a $50,000 range was decent. Commissioner Detwiler stated that she would like to see a cap of $50,000. Mayor Taylor questioned that the one mill was not their entire budget. Finance Director Diana Garten stated that they have budget out of the general fund and the department would have their one mill at the end of 2012, which was about $33,000. Mayor Taylor questioned if there was any other money in the budget that could be paid back over a twelve month period. Commissioner Skaggs questioned if the City could pay for a truck if Chief Kramer would commit to one. Ms. Garten stated that we could and it would be paid for from interest revenue funds earned off of the capital equipment reserve fund. Ms. Garten explained that that was prorated over all of the departments and the fire department would have to commit to putting their one mill back to pay for it.

Mayor Taylor suggested that the $20,000 be put back for a few years for a new truck. Chief Kramer stated that that was their intention. Chief Kramer added that they had had a ten year plan that involved buying a new truck, but there were other expenses, such as the new building, the air truck and emergency type costs.

Commissioner Skaggs stated that the immediate need was for a pumper and, since we could pay for it, questioned if the Commission should authorize him to go buy one. Commissioner Skaggs stated that Maine was out of the question, but they could go to Topeka and check that one out. Chief Kramer explained that one of his fire fighters had family in Boston and they had checked out that truck and it was in excellent condition. Chief Kramer added that they cycle out their trucks and it was an advantage to have the truck still in service. Commissioner Detwiler stated that that was more than the allotted amount anyway. Commissioner Detwiler questioned why they were willing to take $10,000 less than they were asking. Chief Kramer stated that they wanted to start somewhere and he had asked if they would take less. Chief Kramer stated that, the only one that would not cost any freight to get here, would be the one in Topeka. Chief Kramer explained that they take good care of their stuff, but it was well used. Commissioner Skaggs stated that they put on about 5,000 miles a year and questioned how much we put on ours. Chief Kramer stated that Engine 1 had 14,000 now. Commissioner Detwiler commented that Chief Kramer had mentioned that the truck would cost $50,000 depending on any repairs that would be needed. Commissioner Detwiler stated that she would like for Chief Kramer to find one for $50,000 maximum that does not need any repairs. Chief Kramer stated that they were told that everything works. Commissioner Skaggs questioned if Commissioner Detwiler was asking too much, because it was not going to be like new. Commissioner Detwiler agreed that it was not going to be like new, but did not want Chief Kramer coming in next month with a list of repairs that were going to cost $10,000. Chief Kramer stated that he would not buy a truck like that and, if it was not in service or in certification, he would not even look at it.

Commissioner Skaggs questioned Chief Kramer about where the Commission had left him. Chief Kramer commented that he would be glad to come back to the next meeting with a list of trucks. Commissioner Skaggs stated that Commissioner Hlavachick and he were ready to tell him to go buy a truck and get on with it, but that may not be the consensus of the Commission.

However, Commissioner Skaggs made a motion to authorize Chief Kramer to spend up to $50,000 for a pumper truck plus the expenses to get it here. The motion was seconded by Commissioner Hlavachick. City Manager Howard stated that, the cost of someone going out to look at the one from Maine would be worth it and money well spent and he would not pay $50,000 for a truck he had not seen. Chief Kramer explained that the truck in Maine was worth about $350,000 new and the one in Topeka would be just under that. Commissioner Skaggs clarified that his motion included expenses to get it here. City Attorney Ken Van Blaricum stated that whatever he does had to be reasonable. The motion and second were voted on and passed unanimously.

DISCUSSION ON THE UTILITY AND ROAD CONSTRUCTION COSTS ASSOCIATED WITH THE SANDY CREEK ADDITION:

City Manager Howard stated that the estimates in the Commissioners’ packets were from 2008 and they had not had the opportunity to get new estimates due to the holiday. Mr. Howard stated that there had been a recommendation to move one sewer line for a tree line, but they were able to eliminate a good portion of the sewer line. Mr. Howard stated that there were forty-seven lots and they had cut the cost of the sewer line in half. Mr. Howard commented that they had discussed phasing it in, but phase two could be broken down into more phases. Mr. Howard stated that they would have new estimates in another meeting or two, but they had moved the sewer line a little bit and the water would stay the same.

Mr. Howard explained that this would go in front of the Planning and Zoning Commission the third Thursday in February and then the final plat would come to the Commission. Mr. Howard stated that he would suggest phasing it in somehow or doing what we could afford. Commissioner Skaggs questioned if the figures were for doing it all. Mr. Howard stated that it was, but it was from 2008 and he was not sure that this was the design then. Commissioner Skaggs commented that the $4 million figure was somewhere to start. Mr. Howard commented that some of the utility work could be done by the City.

Commissioner Skaggs questioned how the area would be marketed to sell to a developer. Mr. Howard stated that Mr. Rich Sanders had suggested making it open and to not have a contract with a real estate agency. Mr. Howard added that a multi-listing could get it out there. Mr. Howard suggested that they invite all the realtors in and get their ideas. Mr. Howard added that a developer would need the City for the utilities, but this would be a long process. Commissioner Skaggs agreed that getting the realtors together was a good idea and Mr. Howard could bring it back to the Commission. The Commission was all in agreement with doing that.

Mr. Howard stated that anyone interested could come to the Planning and Zoning meeting for the public hearing. Commissioner Skaggs questioned if Mr. Howard would start here to phase in if there were no developers and the estimate cost was correct. Mr. Howard stated that he would not do it if it were to cost $4 million. Commissioner Skaggs questioned how it could be financed. Mr. Howard explained that we would use capital reserve funds and the utility would pay for their own expansion, with electrical helping out the general fund. Mr. Howard added that, once the lots were sold, that money would be reimbursed. Mr. Howard commented that you would then use the money made in phase 1 to finance phase 2. Mr. Howard stated that that would depend on how many lots were sold at what cost, which was extremely high and all of them would do the revitalization program, so there would not be any property tax for seven to eight years.

Mr. Fred Sullivan, FATB Construction, commented that you would want to have covenants and restrictions or you would end up with all different styles of homes. Mr. Sullivan stated that you have to be careful on what happens. Commissioner Skaggs questioned if the City would have covenants if we were the developer or vice versa. Mr. Howard stated that that would drive the conditions of the sale. Mr. Sullivan commented that covenants would restrict who could buy a lot. Mr. Howard stated that there was the commercial area that would have lots that were reserved for some of the upper end homes and, closer to the commercial area, we would use high density as a buffer and then be more lenient on restrictions closer to the highway. Mr. Van Blaricum stated that covenants tend to be forgotten, so zoning would be more effective.

Commissioner Hlavachick commented that there needed to be a barrier between Southwest Truck and us. Mr. Howard stated that we had talked about doing a tree row, but he was glad we had not done that due to the drought. Commissioner Hlavachick stated that that was something that needed to get started.

Mr. Howard stated that he would get some more firm numbers and put this back on the agenda.

OPEN AGENDA – 2:

• Concerns about Humane Society facility:

Mr. Sullivan stated that he felt obligated to talk about his concerns on the Humane Society and the major problems with the facility. Mr. Sullivan questioned if the Commission had just voted to give the Humane Society an extra $1,000 per month with no stipulations for improvement or general operating costs. Mayor Taylor stated that was correct. Commissioner Detwiler commented that the plan was to pull that much donation money out of that fund and use that for what the shelter needs.

Mr. Sullivan commented that this was a good cause and they have good intentions, but he questioned giving them $12,000 with no stipulations. Mr. Sullivan stated that it was not right that they begged for money and he had a problem with giving them $12,000. Commissioner Detwiler stated that the City had not given them money because they provide a service to them. Commissioner Skaggs commented that Commissioner Detwiler would make sure that the money was well spent.

• Commission or Humane Society?:

Rev. Bob Fleener suggested that Commissioner Detwiler differentiate from ‘we the Commission’ or ‘we the Humane Society’.

• Junk Yard Ordinance:

Rev. Fleener questioned if there was an ordinance pertaining to a barrier of a certain height at a junk yard like the one on the east side of Pratt. Mr. Howard stated that there was one for junk in the Industrial Park, but not in general. Mr. Howard added that there had been a fence on the south side of Maple Street at one time with plastic slates. Commissioner Skaggs commented that saving iron was the Wither’s livelihood. Rev. Fleener stated that those trucks had not been moved for years and those were prime lots back there. Mayor Taylor stated that we would do something about it if there was an ordinance. Rev. Fleener stated that he would appreciate the City enforcing the ordinance.

• Landscape area:

Rev. Fleener stated that the landscape area on the north side of Maple Street was supposed to be put back after construction, but it had not been watered, so there was no grass. Rev. Fleener explained that the gravel in the temporary driveway had been plowed into it and there was no top soil. Mr. Howard stated that they would look at that tomorrow and do something in the spring.

REPORTS:

Electric Department:

• Cleaning up and doing maintenance:

Director of Electric Utilities Kelly Hemphill stated that the line gang had been busy cleaning up the Christmas decorations and the power plant had been doing maintenance.

• 43 years of service:

Power Plant Superintendent Ernie Smith commented that he had been with the City for 43 years this month.

Finance Department:

• Sales tax:

Ms. Garten stated that sales tax for the year was up $140,000 over last year.

Commission:

• Firemen’s offer to help with decorations:

Commissioner Hlavachick commented that the firemen volunteered to help Ms. Deb Goyen with putting up and taking down the Twelve Days of Christmas, if they were purchased. Chief Kramer stated that City fire and Township 12 had all volunteered their service.

• Turn signal at 61 Highway:

Commissioner Detwiler commented that there needed to be a turn signal at Highway 61. Mr. Howard stated that he would look at that and delays happen a lot in the afternoon. Commissioner Detwiler stated that there was a camera there, but it did not work. Commissioner Skaggs questioned if KDOT would be interested in changing that. Mr. Howard stated that this was the best design they could come up with when doing a turn lane to go into McDonald’s.

ADJOURN:

Commissioner Detwiler made a motion to adjourn that was seconded by Commissioner Skaggs. The motion and second passed unanimously.

______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

__________________________________
LUANN KRAMER, City Clerk

01/16/2012 City Commission Meeting Agenda

2012-01-12T15:56:00.000-06:00

MONDAY

JANUARY 16, 2012

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – January 03, 2012 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:

6.1 Discussion on Columbarium at the B-29 All Veterans Memorial – George Stevens, Pres. of B-29 All Veterans Memorial Committee; Jack McCawley, Board Member

6.2 Consideration and Approval of Re-Appointments to the Cemetery Board – Russell Rambat, Public Works Director

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS

8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

12/15/2011-Approved City Commission Minutes

2012-01-03T19:51:00.000-06:00

MONDAY

DECEMBER 19, 2011

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

A motion by Commissioner Skaggs to approve the minutes of the December 05, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA – 1:

• Direction of Maple Street lots:

FATB owner, Fred Sullivan, questioned where the directions of the Maple Street lots were at. Mr. Sullivan commented that there was a lot of interest to build on the lots and he would like to know what the City was working on. Mr. Sullivan stated that he would like to be sitting on lots in May that were ready to go with all the talk of the oil boom. Mr. Sullivan added that construction helps the local economy from the lumber they buy to food to appliances and that was a good economic indicator. City Manager Howard stated that EBH Engineering was in the process of platting that area and a completed plat had gone before the Planning and Zoning Commission a couple of months ago. Mr. Howard explained that it had been bumped off the agenda about a month due to the development of the property across from Wal-Mart. Mr. Howard stated that the plan was to have it before the Planning and Zoning Commission in January and then it would come before the City Commission for the final approval.

Mr. Howard commented that building the sub-division included road development and utilities and had not been discussed yet, but they would get into that discussion once the platting process was complete. Mr. Howard stated that there was a commercial lot out there that he would like to have the City keep, but no decision had been made on whether to put the residential lots up for sale or sell to a developer in one lump sum. Mr. Sullivan questioned if there would be committee put together to see if it should be sold as a whole or single lots. Mr. Sullivan added that it would be more beneficial to sell as individual lots and you would get a nicer development with a better mix of housing. Mr. Howard stated that there would be a public hearing in the Planning and Zoning meeting and, anyone that wants to, could come forward. Mr. Howard commented that the City would like to keep some control of the process by zoning it R-1, which would prevent a developer from coming in and building R-4 apartments. Mr. Howard explained that they would have to come in and get a zone change to do something like that. Mr. Howard stated that Mr. Sullivan should come to the Planning and Zoning meeting in January.

Mr. Sullivan questioned if the intent was to put the sewer and utilities in and make the lots available. Mr. Howard stated that he could not say that and the original issue was building Maple Street and the sub-division came from that. Mr. Sullivan asked if the City owned the sub-division and wanted to sell it. Mr. Howard stated that they did and the commercial piece of property was valuable retail property. Commissioner Skaggs questioned if the utilities were a major part of the expense to develop the area and if we would rather sell ten lots to develop the utilities or put in the utilities to sell ten lots. Mr. Howard explained that he would phase in the development and do what we could afford, but, if we do not do that, a developer would work out specials or deals with the City. Mr. Sullivan thanked the Commission for their time and stated that he just wanted to make sure it was moving forward.

Mayor Taylor suggested putting this on the first agenda in January for some discussion about different issues. Mr. Howard stated that they had had some estimates on specials, but they were fairly old, so he would get with Mr. Alan Luttrell of EBH Engineering next week to go over that.

BUSINESS:

DISCUSSION ON NET METERING PROPOSAL:

Mr. Robert Johnson stated that he had worked for Sunflower Electric for twenty-five years, going into semi-retirement in the spring, and Panhandle Eastern before that. Mr. Johnson added that for the last fifteen years he had worked with municipal utility coops and groups on power supply contracts and, during that, his responsibility was renewable energy. Mr. Johnson commented that it was pretty controversial at first, but not so much now and it was a benefit to Kansas. Mr. Johnson explained that he was heavily involved with rate structures in order to make renewable energy a viable option.

Mr. Johnson stated that he hoped to accomplish two things with his presentation and that was to give the Commission a brief primer on electrical terms in order to help everyone understand net metering and to provide a proposal to the City that would help make this go forward. Mr. Johnson stated that the electrical business was complicated and there were changes going on constantly. Mr. Johnson explained that he felt that energy had gotten very expensive, customers were expecting more and they wanted the ability to provide for their own destiny.

Mr. Johnson quickly reviewed several terms such as smart grid, smart meters, renewable energy, parallel generation and net metering, which was what he would be talking about. Mr. Johnson mentioned that Kansas was the ‘Saudi Arabia of Wind’. Commissioner Skaggs questioned if Kansas had more wind than any other state. Mr. Johnson stated that we were right at the top, but maybe not more. Mr. Johnson added that this was a complicated business and it would be nice to step back and keep it simple.

Mr. Johnson stated that net metering was a method of connection and billing that allows an electric utility customer to connect to a renewable energy generator to the distribution grid and use it for his own purposes, while still purchasing from the utility. Mr. Johnson commented that it was not the physical connection, but the billing procedure. Mr. Johnson explained that net metering became a required policy for all regulated utilities in Kansas about two years ago and was optional for all electric cooperatives in Kansas. Mr. Johnson commented that electric cooperatives had started implementing the policy before it was required of the regulated utilities. Mr. Johnson added that it was also an optional policy for municipal utilities. Mr. Johnson stated that KMU had created a template for Cities to use to create a policy. Commissioner Skaggs questioned why legislatures made it optional for municipal utilities. Mr. Johnson stated that he would answer that, but he wanted to introduce the Parallel Generation Service (PGS) policy that was created a couple of years ago that required all Kansas utilities to allow renewable energy generators to connect to their system.

Mr. Johnson reviewed some important details of net metering, such as it allows a customer to connect to an intermittent renewable energy generator in parallel with the local electric distribution system. Mr. Johnson explained that that meant that you did not know when you would get renewable energy, but you had to take it when you got it and it must be renewable. Mr. Johnson stated that it had to be sized for the customer’s own need and must meet all of the utility’s technical and safety requirements. Commissioner Skaggs commented that we do not want a customer to provide more than he needs. Mr. Johnson explained that, whether for net metering or PGS, any of these generators would put electricity back on the system, but you could not sell it to your neighbor or anyone else. Mr. Johnson added that the key was what to do with the excess energy. Mr. Johnson stated that that could be solved with a Net Metering Policy.

Mr. Johnson stated that, with the PGS approach, the City was required to purchase any energy that might flow back on its system and to pay 150% of the utility’s average cost of energy and they have to purchase that from the renewable customer. Mr. Johnson stated that that was logical for two reasons and one was that it was the ‘good of the order’ concept and legislatures said that, for the purpose of creating renewable systems that were good for the environment and the community, it was worth it spending 150% more. Mr. Johnson stated that it was a subsidy based on the assumption that there would be some non-economic benefits and that was a reason to do something.

Mr. Johnson explained that PGS was like having two meters, in which one would flow to the customer to take in energy, billed at normal retail rates, and the other meter would go back to the City. Mr. Johnson stated that PGS was a net billing system not a net metering system, so if a customer got a bill from one way for $1 and a bill from the other way for $2, the net billing would be a $1. Mr. Johnson commented that, with net metering, when energy flows onto the City’s system that was not needed by the customer, it would be ‘stored’ on the system and retrieved by the customer later when his renewable generation could not supply his total needs. Mr. Johnson added that, if there had been more energy flowing to the customer than from them, they would be billed at the normal retail rate. Mr. Johnson explained that they would be billed by the net metered number instead of the net of two bills.

Commissioner Skaggs clarified that ‘storage’ was a figure of speech, because we have no way of storing electricity. Mr. Johnson agreed. Commissioner Skaggs questioned why we would want it if we do not need it and cannot store it. Mr. Johnson stated that the reason was because you do need it and you would see it as a reduction in losses. Mr. Johnson explained that if energy comes on the system that the customer does not use, your losses go down and vice versa. Mr. Johnson commented that he did not think that you would say that you had energy to sell, because it would be in your losses. Mr. Howard stated that it was an accounting process. Mr. Johnson added that it would be accounted for in that, if the customer put in too much, the next bill would show a credit that he could withdraw later.

Mr. Johnson stated that it was important to remember that, with PGS, the City was required to buy energy, but with net metering the City would never buy energy from the customer. Mr. Johnson added that the best net metering customer was one who over-sizes his system, because that was free energy for the City. Commissioner Skaggs questioned if the City would give the customer credit. Mr. Howard stated that municipalities call that ‘funny math’. Mr. Johnson stated that, from his view point, it was a bit controversial, but you did not have that with net metering. Mr. Johnson explained that, when energy comes onto the systems, the losses show less and the next hour it could be taken out, so you hardly even see it. Mr. Johnson added that you were in a buffer zone for the utility and did not have to pay a mark up. Mayor Taylor questioned if this was at a retail rate or commercial rate. Mr. Johnson stated that the meter would only show the amount that was going to them that you bill retail. Mr. Johnson commented that you never have to pay for it. Commissioner Skaggs questioned when it disappears. Mr. Johnson stated that it disappears when the customer leaves. Commissioner Skaggs questioned if they could build up a credit reserve if they do not leave and if we would tell them that they lose it at the end of the year. Mr. Johnson stated that some policies were set up that way and some were done monthly. Mr. Johnson added that, if the customer does not have the capability to use it and cannot sell it, the City ends up with it. Mr. Johnson stated that the ideal situation would be that the customer sizes their system small enough that they barely put any on the system.

Mr. Howard questioned if Mr. Johnson agreed that the generation had to be appropriately sized. Mr. Johnson stated that you need to define ‘appropriate’ and that could be based on energy or demand or a reasonably sized system. Mr. Johnson continued stating that the City was in control. Mr. Johnson commented that the customer still buys his energy requirements from the utility at normal retail rates, but nets the energy they generate by their system. Commissioner Skaggs commented that they would not be buying as much from us. Mr. Johnson stated that that was their goal and explained that the customer’s goal would be to save money even though it may not be economical to us, but they want to do something that was renewable.

Mr. Johnson stated that Kansas was required to regulate this and it started when Kathleen Seblius was Governor. Mr. Johnson commented that they did this because the customers kept asking for it and to change the appearance of the State. Commissioner Skaggs stated that the legislative committee obviously spent a lot of time studying this and they decided that municipal generators should have the option, but he was curious as to the reasoning for why they felt that way. Mr. Johnson stated that regulated utilities were under the control of the legislative process and they do not answer to customers but share holders, so their purpose in life was to make money for share holders. Mr. Johnson commented that the next question would concern coops and, it was believed that they wanted to do what was best for their customers. Commissioner Skaggs commented that coops do not generate electricity, but they buy it and pass it on. Mr. Johnson stated that all coops in the State that were distribution coops were affiliated with generation transmission coops. Mayor Taylor stated that he felt that legislatures looked at municipalities as offering a service and not just out to make money. Mayor Taylor added that the regulated utilities were paid for by a City or business for profit and the same for cooperatives. Mayor Taylor stated that they do not like City streets for citizens and municipalities offer a service to the citizens. Mr. Johnson stated that there was one more reason why coops moved so quickly and that was because they did not want to be forced to.

Commissioner Skaggs questioned if net metering from coops started from the production end of coops or the distribution side. Mr. Johnson answered that it was all the above and added that he was on a committee that was formed by the KEC (Kansas Electric Cooperatives) and there were positions on both sides. Mr. Johnson stated that coops serve about a total of 200,000 customers and there were seventy-seven net metering customers. Commissioner Skaggs questioned if everyone was going to jump on it if the City approves it. Mr. Johnson stated that the City was in control and most of them put a limit on it. Mr. Howard stated that the City would not have to allow anymore generation when we hit 4% of our peak load.

Mr. Johnson stated that it makes sense for Pratt to take an aggressive position on this so customers have the opportunity. Mr. Johnson commented that some of the benefits of net metering were that it gives the customer an energy option and it reduces the City’s production costs. Commissioner Skaggs commented that the City has a standby generation system that does not cost us much to maintain because we are buying our power from Sunflower. Commissioner Skaggs questioned how we were going to reduce our production costs. Mr. Johnson stated that the only reduction was that you would not have to buy the energy that you were selling and, the extra energy on your system that you cannot use, you did not have to buy because it was energy that had been purchased or generated. Mr. Johnson stated that the last point was that there were environmental advantages that do not burn fossil fuels.

Mr. Johnson stated that there were also down sides. Mr. Johnson commented that there were costs associated with the net metering policy and there could be reduced energy sales by the City utility. Commissioner Skaggs questioned if Sunflower was going to increase rates because we were not buying as much. Mr. Johnson stated that they would not even know. Mr. Howard stated that effects would not be felt with our energy purchases, but what we had to sell to our customers would be detrimental. Mr. Johnson stated that the people he was representing believe that a net metering policy was a correct and progressive decision for Pratt and that the potential advantages outweigh the potential disadvantages. Mr. Johnson added that they also believe that a net metering policy could be developed that addressed the needs and concerns of all the stockholders. Mr. Johnson commented that they were not asking for an approval tonight, but they were asking for a study group to move forward with the goal to develop a policy.

Mr. Howard stated that Mr. Johnson had been to Pratt before when he worked for Sunflower and he had the credentials to work on the electrical issues. Mr. Howard corrected the use of the term ‘optional policy’ for municipalities on page three of the presentation to the correct term which was that we were ‘exempt’. Mr. Howard stated that that was with the understanding that municipalities work on their own net metering policy, which we were doing. Mayor Taylor questioned if they had suggested getting one in case legislation came across requiring us to have one. Mr. Howard answered that that was part of it, but there were other issues that had come up, such as second day marketing issues. Mr. Howard added that wind generation could have a big impact on scheduling our electricity and a lot of communities were in a ‘hold’ pattern.

Mr. Howard pointed out that, on page four, item two, it says ‘it must be sized for his own need’ and we use the word ‘load’. Mr. Howard explained that you cannot go in and put in any size generator so that you want to push a bunch of electricity and sell it to the City, because regulations do not allow that and the City was not going to allow that. Mr. Johnson commented that this had been discussed a lot by the coops and regulated utilities have two limits, which were that you cannot be over 25 kw for residential and 200 kw for commercial. Mr. Johnson added that the coops put it at 200 kw and appropriate. Mr. Howard commented that several people had been approached by wind generation salesman and their whole attempt was going to be to over-size their generators to force it to the City. Mr. Howard stated that he wanted to make it clear that the City was not going to allow that and he would not make that recommendation for that to be allowed to the Commission.

Commissioner Skaggs questioned if we were limited to 4% of our total generation if we did net metering. Mr. Howard commented that if it was 4% of our peak load and we have one hundred seventy-five on our system that are not net metered, because they do not need to be and the only way they could push power in our system would be if we lose power and then they would be shut off for safety reasons. Commissioner Skaggs clarified that 4% was the whole City and not per customer. Mr. Howard agreed. Commissioner Skaggs questioned if they were the Governing Body that decides who get what part of that 4% or was it first come first serve. Mr. Howard stated that it was first come first serve. Mr. Johnson stated that you could do whatever you wanted to and those were only guidelines. Commissioner Skaggs commented that the City could give Pratt Feeders all 4% if they were the only ones that came to us and, when someone else comes along, we could say that they do not get all of it. Mr. Howard stated that it was not just net metering, but allowing the generation on our system. Mr. Howard added that we could get 4% now without net metering, because it has nothing to do with net metering.

Mr. Howard stated that it was also the issue of excess energy being generated and solving that issue, but we do not have that issue right now, so it does not solve an issue but creates one. Mr. Howard pointed out that on page five of Mr. Johnson’s presentation it states that the City was required to ‘purchase’ any energy and the legislation actually says ‘compensate’. Mr. Howard commented that Mr. Johnson’s opinion was that we would never purchase energy from our customers, but it was a loss to our revenue. Mr. Howard explained that you do not just pay for electricity to light up your house, but you pay for distribution, traffic lights, Christmas lights and street lights, so you cannot compare a municipality, that owns its own system, with a coop. Mr. Howard commented on the statement concerning paying it back at 150% and he explained that that compensation would not be to support your own system because you were your own generator. Mr. Howard added that we would re-collect that compensation, because they would still want our electrical generation if the lights go out. Mr. Howard explained that they had not paid into it per kilowatt like our customers had and we would collect that back in compensation. Mr. Howard stated that we would also collect back any compensation that was incurred due to net metering being on our system and, with different billing procedures, there may be new software and that would be how we would get back that compensation. Mr. Howard added that it was not that we had to pay them, because we do not, and we could get it back through other means. Mr. Johnson stated that his coop’s and their customer charge was now $27 a month, but they were changing those things because someone had to pay for those costs.

Mr. Howard commented that some of the people that have talked to wind generator salesman were under the impression that what they pay per kw hour on their bill through our system, which was about $.09, would pay them $.14. Mr. Howard explained that our cost of energy on our bill was about a cent and a half and the other costs were to get the electricity here. Mr. Howard stated that they would only get reimbursed about 2.3 cents from the City and that was only for the cost of energy. Mr. Howard added that the cost of electricity and energy were two separate issues. Mr. Johnson questioned how Mr. Howard got the cost down to one and a half cents, because he knows that the City was buying it for four or five cents.

Mr. Howard stated that we buy our vehicles in town, have a 5% discount for local vendors on bids and put money into other local businesses. Mr. Howard commented that, if there were businesses that were trying to get out of buying our product and not willing to support our system, that was something that needed to be reviewed. Mr. Howard explained that those businesses could not operate if not for the City and, if they were not willing to support our system, we could buy what we buy from anyone not in the Pratt area.

• City Manager comments:

Mr. Howard addressed the Commission and stated that parallel generation and net metering were not new. Mr. Howard commented that parallel generation had been around for a long time and the first action in Kansas was about ten to fifteen years ago, while net metering had its first hearing in 2005. Mr. Howard stated that it became an issue in 2006 because of wind generation and, in 2007, KMEA made it a project to put together an interconnection agreement that covers the parallel generation issue. Mr. Howard added that the City of Pratt had significant input along with other Cities.

Mr. Howard stated that net metering was not new and the City had been putting together a policy and would be submitting it to KMEA and KMU when it was finished. Mr. Howard commented that KMU had a policy, but the City had some unique things in ours and Mr. Colin Hansen had said that they would look at it and may use it as a model if they like it. Mr. Howard stated that the City already had an interconnection policy and it incorporates our application process into the policy. Mr. Howard explained that, when someone fills out the application, we find out what they want to do, where they want to do it and all the other issues involved. Mr. Howard reminded the Commission that they adopted this policy in 2007.

Mr. Howard stated that he appreciated the group’s request to be part of helping us in forming our policy, but we already have the best people in the State of Kansas working on this and their sole purpose was to look out for the benefits of the Cities in Kansas and that includes Pratt, so we did not need their help. Mr. Howard added that the City manages this system and cares about it.

Mr. Howard commented that wind generation people only want to sell wind generation and put it on our system. Mr. Howard stated that they need a net metering policy to do that effectively. Mr. Howard continued stating that they want to help write the policy so that they can put wind generation anywhere they want. Mr. Howard stated that Mr. Kelly Estes from BTI had told him that, without net metering and without the ability to oversize the generators and push electricity into the City of Pratt, this would not be feasible for most businesses. Mr. Howard explained that that would be detrimental to the City of Pratt’s electric utility.

Mr. Howard stated that the City had kept this system going by putting in millions of dollars, countless man hours, and taken care of it during tornados and ice storms and this was not in our best interest, Mr. Howard commented that we were regulated to allow wind generation to a certain extent, but do not want to go beyond those regulations, because it was not good for our electrical system.

Mr. Howard stated that wind generation was also an issue when you look at the local ordinances and land use and zoning issues. Mr. Howard commented that the County was forming their Zoning Board and the main reason they were looking at zoning was due to wind generation. Mr. Howard explained that wind generation in the City and in the County were two different issues and, to build in the City, you were regulated by setbacks, height safety and noise. Mr. Howard stated that our policies govern structures, which wind generators were, in the City of Pratt.

Mr. Howard stated that he had attended several County zoning meetings with Building Inspector Brad Blankenship and they had had a thorough discussion on wind generation and that was outside what it does to your system. Mr. Howard questioned if anyone wanted to wake up and have fifty wind generators in their community and they were predominant. Mr. Howard added that he was talking about changing the face of this community for a long time, because, once they went up, they were not coming down. Mr. Howard stated that he knew there would be contracts and agreements about them being removed, but what happens when they quit working. Mr. Howard explained that all a company would have to do would be to file bankruptcy and walk away and that happens a lot. Mr. Howard stated that another issue discussed at the County zoning meetings was the three mile jurisdiction that the City has and keeping control of that three miles, but with a willingness to reduce it a little bit. Mr. Howard commented that it should be considered on whether the County should take over the three mile jurisdiction.

Mr. Howard stated that we were moving along on the net metering policy, because we have the tap changer issue at the plant, which would take us off the grid for about a month and we would be using the City’s generation to support the system. Mr. Howard explained that all of their focus was to make that project go smooth, fast and efficient, because, if the generator goes down, we could go dark. Mr. Howard stated that net metering was not on the front burner at this point, but would be later.

Mr. Howard explained that some of the other issues that had come from the County zoning meetings was that ice could build up on the blades of the generator and they could throw them three to four hundred feet. Mr. Howard commented that that may not be an issue out in the County but, in the City, they could be thrown in rights-of-way and streets. Mr. Howard questioned if you want a community where that was the predominant feature. Mr. Howard stated that Mayor Taylor had suggested that we need to review our master plan and they had been doing that along with working on the zoning ordinances that were fairly old. Mr. Howard added that, with the significance that wind generation could have, he would strongly recommend a six month moratorium on the City of Pratt and our three mile jurisdiction on wind generation so we can work with the County and County zoning board. Mr. Howard questioned if we want wind generation all over town. Mr. Howard stated that it would change the look of Pratt County and the City for a very long time and there needs to be a lot of thought and discussion put into it and solve the issue of how significant we want wind generation to be in our community. Mr. Howard stated that he feels very strongly about doing this in the best interest of the City.

• Comments from Gary Trimpe:

Mr. Gary Trimpe, business owner and pilot, commented that it had come to his attention that Pratt Feeders had applied to the City of Pratt to approve the installation of four generators with a blade height of 112’ on City property at the airport. Mr. Trimpe read from a prepared statement that this action had been approved by the Airport Authority Board. Mr. Trimpe continued reading that, at the October 13th meeting of the Airport Authority Board, they had assured the pilot’s coalition that no wind generators would be installed on City property at the Pratt airport. Mr. Trimpe commented that he and several other concerned pilots feel that the Pratt Airport Authority no longer represents the Governing Body that was interested in a pilot’s safety or the airport in general.

Mr. Trimpe stated that there was a conflict of interest in the members of the Airport Authority Board who also hold positions in companies that were petitioning that the City adopt a net metering policy that would then allow generators to be installed at the airport. Mr. Trimpe commented that he felt that a pilot’s safety was being compromised for personal gain. Mr. Trimpe stated that his concern as a business owner in the City was whether installing generators at Pratt Feeders would lower the usage to the place that the margin of profit that the City receives would no longer cover the cost to maintain utilities. Mr. Trimpe added that this could become a liability to the City of Pratt and customers who would be forced to subsidize their savings with higher rates.

Mr. Howard stated that there had been an application submitted by Pratt Feeders to locate four 50 kw wind generators at the feedlot, but it was currently in the review process. Mr. Trimpe stated that his concern was that the Airport Authority Board did not have the best interest of safety for the airport, because of the conflict of interest. Commissioner Graf questioned if he had said that at first they said they would not do it. Mr. Trimpe stated that that was what he understood, but he was not personally at that meeting. Mr. Trimpe added that, since then, it had come to his attention that it had been approved by the board, so that was why he felt that that organization no longer represents the safety of the pilots or the safety of the airport.

Mr. Howard stated that he did not know if the Airport Board had approved it, but it had been submitted to the City. Mayor Taylor questioned if it could be approved if the property was not owned by Pratt Feeders. Mr. Howard commented that he was under the opinion that the ground, which was owned by the City, was leased to Pratt Feeders to run a feedlot and not to install generation. Mr. Howard suggested that the fair process would be to let the application go through the review process and then this discussion would be more appropriate when it comes time for a decision. Mr. Howard added that there was a long way to go on this application process, because there was a lot of information that was required for people to give us when they want to connect wind generation to our system. Mr. Howard explained that we were just in the beginning stages.

• Final comments from Mr. Johnson:

Mr. Johnson commented that he did not know that there was a group developing a net metering policy, but he did not understand how Mr. Howard could suggest that customers that would be affected by this should not have any part of the discussion and the people on the committee knows what was best for the customers. Mr. Howard stated that he would not approve a policy or a contract and that would come before the City Commission, which was the way the process works in municipalities. Mr. Howard explained that it would be published and on the agenda and people could even be notified if they want to be. Mr. Howard added that the policy was being developed by extremely knowledgeable City, KMU and KMEA staff. Mr. Howard commented that most of the information that was given to customers who want wind generation was inaccurate. Mr. Howard added that anyone thinking about wind generation should come and talk to the City. Mr. Johnson stated that it sounded like Mr. Howard stated that they cannot. Mr. Howard stated that they would get that input when it went in front of the City Commission and it was always a public process. Mr. Howard added that that was the time to make any changes.

Commissioner Skaggs questioned if the group that was being represented by Mr. Johnson could come with a policy, as well as City staff having their version, and Solomon would decide which was best. Mr. Howard stated that they could do whatever they wanted. Mr. Johnson asked what the time frame was for this to be completed. Mr. Howard stated that, until the tap changer issue was finished, he did not want to say. Mr. Johnson questioned when they were planning the outage. Mr. Howard stated that that was in April. Mr. Johnson questioned when the action to develop would come up. Mayor Taylor commented that there had already been some work done on it. Mr. Howard clarified that they were probably 75% done, it was a work in progress, but was not a public document.

Mr. Howard stated that this system was operated by the City of Pratt and we have the best consultants in the State that we work with and pay dues too. Mr. Howard added that they were more familiar with the policies than he was. Mr. Howard explained that you need net metering because it was difficult to put oversized generation to push electricity into our system without us being net metered. Mr. Howard commented that he had been contacted by one of these business owners about putting a 50 kw wind generator on his facility and, after checking, his average daily load was twelve and twenty-five in the summer. Mr. Howard stated that that was twice his load and he was told that regulations would not allow him to do that and it was totally wrong. Mr. Howard added that the policies were written in the best interest of the City and that was us. Mr. Howard stated that BTI wants to sell wind generators to put on our system and it would be at our expense. Mr. Howard explained that anyone who has a wind generator to gain, the City has to lose because they would not be buying electricity from us and not supporting our electrical system as they should be. Mr. Howard added that it was all about BTI wanting to sell wind generators on our system so they could put money in their pocket, which he had nothing against, but it would be at our expense and that was what he had a problem with. Mr. Howard stated that he had been hired as the City Manager and the manger of utilities and he was going to fight and defend the rights for the City of Pratt and bring before the Commission what was right for all the citizens of Pratt and not just a handful. Mr. Howard added that that was what he was getting paid to do.

Mr. Johnson questioned what Mr. Howard had meant when he said that he could be part of the discussion. Mr. Howard stated that he was talking about his qualifications and he would be qualified, but he was hired by this group and was not on the side of the municipality. Mr. Johnson stated that all they wanted was to be part of the process and, if the only way to do that was to wait for the City to come up with an approved policy, then that would be what they would have to do. Mr. Johnson added that he thought it would be more efficient if they were part of the process. Mr. Howard stated that our net metering policy would be extremely favorable to the City and they would recommend that they not allow anything that does not fit in the regulation and, if we do not have to do it, we should not do it. Mr. Howard added that we should not do anything that would be detrimental to the City’s electrical system. Mr. Howard commented that he knows that we are regulated and have to comply and the City had done that because there was wind generation in the City. Mr. Howard commented that he suspects that these policies that were being written would be to allow wind generation to where people could do what they want. Mr. Howard stated that the City had to enact the proper policy and enforce them or that would be what happens on every issue. Mr. Howard added that the City had worked with people who wanted to put up wind generators and we were familiar on how they work.

Mr. Johnson wrapped up stating that if he believed the goals were as Mr. Howard had described, he would not be here or if he believed that interactions were to make something for one customer, he would not be here.

CONSIDERATION AND APPROVAL OF HUMANE SOCIETY AGREEMENT:

Due to the weather conditions, this item will be put on the next agenda.

CONSIDERATION AND APPROVAL OF THE REMAINING 2012 CEREAL MALT BEVERAGE APPLICATIONS:

‘Acting’ Chief Gary Myers stated that there were three additional vendors who filed a cereal malt beverage application. ‘Acting’ Chief Myers informed the Commission that El Dos De Oros, Prime Time and Starvin’ Marvin had met the requirements of the City code and he would recommend the approval of the license to the businesses.

Commissioner Hlavachick made a motion to allow the cereal malt beverage licenses to El Dos De Oros, Prime Time and Starvin’ Marvin. The motion was seconded by Commissioner Detwiler and carried unanimously.

CONSIDERATION AND APPROVAL OF TOURISM BOARD RE-APPOINTMENTS:

Chamber Director Jan Scarbrough informed the Commission that there were two terms on the Tourism Board that were expiring. Ms. Scarbrough stated that Ms. Lisa Miller and Recreation Director Bruce Pinkall were both willing to serve another term.

Commissioner Skaggs made a motion to accept the recommendations for reappointments to the Tourism Board. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF RESOLUTION 121911 EXEMPTING THE CITY FROM THE REQUIREMENTS OF K.S.A. 75-1120 a(a):

Finance Director Diana Garten stated that this was a resolution that had to be approved each year that exempted the City out of general accepted accounting principles, which was of no benefit to us. Ms. Garten added that this was required by the auditors.

The following Resolution 121911 was then presented to the Commission for their approval: A RESOLUTION EXEMPTING THE CITY OF PRATT, KANSAS FROM THE REQUIREMENTS OF K.S.A. 75-1120a(a) PROVIDING FOR UNIFORM SYSTEM OF FISCAL PROCEDURES, ACCOUNTING, AND REPORTING FOR MUNICIPALITIES. Commissioner Hlavachick made a motion to adopt Resolution 121911 as presented. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1110 ESTABLISHING CLASSIFICATION AND COMPENSATION FOR CITY OF PRATT EMPLOYEES:

City Attorney Ken Van Blaricum stated that this was an ordinance that adopts what was previously decided for salaries. Commissioner Skaggs questioned if this changed from year to year. Mr. Van Blaricum stated that it does change from time to time.

The following Ordinance 1110 was then presented to the Commission for their approval: AN ORDINANCE AMENDING ORDINANCE 1011; CLASSIFICATIONS AND COMPENSATION OF HOURLY EMPLOYEES AND SALARIES OF ELECTED AND APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF PRATT, KANSAS. Commissioner Skaggs made a motion to approve Ordinance 1110 amending classification and compensation for City employees. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF RESOLUTION 121911A DEFINING THE BOUNDARIES OF THE CITY OF PRATT:

City Attorney Van Blaricum informed the Commission that the only change to the boundary resolution was the addition of the property on the east side of the City. Mr. Van Blaricum stated that the resolution had been modified by EBH Engineering. Commissioner Detwiler questioned if there could be a title change on the railroad to Union Pacific. Mr. Alan Luttrell, EBH Engineer, stated that that was how it was originally put in. Commissioner Detwiler stated that the name change should be made to Union Pacific. Mr. Van Blaricum stated that the description would be modified next year.

The following Resolution 121911A was then presented to the Commission for their approval: A RESOLUTION DEFINING THE BOUNDARIES OF THE CITY OF PRATT, KANSAS, AND REPEALING RESOLUTION NO. 122109. Commissioner Detwiler made a motion to adopt Resolution 121911A. The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA – 2:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

• Siedlecki quiting:

City Manager Howard commented that there was an article in the Hutchinson News about Siedlecki quitting the SRS. Mr. Howard stated that he found that interesting.

• Executive Sessions:

Mr. Howard requested two executive sessions at the end of the meeting. Mr. Howard stated that one would be for attorney/client privilege to last fifteen minutes and the other session would be for development of a potential land contract to last fifteen minutes with nothing to report for either session.

Public Works:

• Snow removal:

Public Works Director Russell Rambat stated that they were ready for snow, but hoped it would not stick around.

• Event signs:

Mr. Rambat stated that the event signs worked out well during the first basketball game. Mayor Taylor questioned if there were any traffic problems that time of night. ‘Acting’ Police Chief Myers stated that there was not. Mayor Taylor questioned if the parking was only on one side. Mr. Rambat stated that that was correct.

Inspections:

• Sycamore rezoning:

Building Inspector Brad Blankenship stated that the Sycamore Addition had been rezoned at the Planning and Zoning meeting last Thursday. Mr. Blankenship added that there had not been any one there to contradict it, so everything had gone smoothly. Mr. Howard added that this was the property north of Wal-Mart and the final plat would come before the Commission.

Electric Department:

• Momentary breaks of lights:

Director of Electric Utilities Kelly Hemphill commented that there had been some momentary breaks of the lights the last few weeks and that was due to Sunflower Pioneer’s new sub-station and the new capacitors. Mr. Hemphill stated that he had been communicating with them to see if they could not work on having less breakage. Mayor Taylor questioned if it was correctable. Mr. Hemphill stated that he hoped so.

Recreation Department:

• Reception for Carol:

Recreation Director Bruce Pinkall stated that there would be a retirement reception for Ms. Carol Gerard tomorrow afternoon from 1:00 p.m. to 3:00 p.m. Mr. Pinkall commented that Ms. Gerard had worked for the recreation department for twenty-three years and tomorrow would be her last work day and the rest of the year would be vacation time.

Police Department:

• In-car videos:

‘Acting’ Chief Myers informed the Commission that the in-car videos should be installed soon and that the delay had been due to Cop Trax adding our laptops to another larger order to receive a packaged deal price. ‘Acting’ Chief Myers added that Cop Trax saved us $350 per unit by doing that and they should be delivered around the 23rd and installed the week after Christmas.

• Tasers:

‘Acting’ Chief Myers stated that he had ordered ten tasers and had received a partial shipment. ‘Acting’ Chief Myers commented that each officer would have to be certified and they would not be issued a taser until they were. ‘Acting’ Chief Myers stated that the policy would be discussed with the attorney.

Executive Sessions:

• Attorney/Client Privilege:

Mayor Taylor made a motion to go into executive session for attorney/client privilege for fifteen minutes. The motion was seconded by Commissioner Detwiler and carried unanimously.

Mayor Taylor made a motion to return from executive session with nothing to report. The motion was properly seconded and carried unanimously.

• Land contract:

Mayor Taylor made a motion to go into executive session for land acquisition contract to last fifteen minutes. The motion was seconded and carried unanimously.

The Commission returned upon proper motion from the executive session with nothing to report.

ADJOURN:

Upon proper motion, the meeting was adjourned.

______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

______________________________
LUANN KRAMER, City Clerk

1/03/2012-City Commission Meeting Agenda

2011-12-29T15:54:00.000-06:00

TUESDAY

JANUARY 03, 2012

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – December 19, 2011 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:

6.1 Consideration and Approval of Plat for the Sycamore Commercial Park – Dave Howard, City Manager

6.2 Consideration and Approval of Humane Society Agreement – Ken Van Blaricum, City Attorney

6.3 Discussion on Fire Truck Purchase – David Kramer, Fire Chief

6.4 Discussion on the Utility and Road Construction Cost Associated with the Sandy Creek Addition – Dave Howard, City Manager

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS

8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

12/05/2011-Approved City Commission Meeting Minutes

2011-12-20T17:04:00.000-06:00

MONDAY

DECEMBER 05, 2011

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities

CALL TO ORDER:

Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the November 21, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA – 1:

• Matei’s comments concerning Judge Schmisseur:

Mr. Luca Matei addressed the Commission concerning Judge Schmisseur and that he was going to retire. Mr. Matei stated that Judge Schmisseur had made mistakes and it was something that should be taken seriously. Mayor Taylor questioned if this pertained to City business. Mayor Taylor added that Judge Schmisseur was not appointed by the City Commission. Mr. Matei stated that he serves the community and falsely accuses people and the Judge was forced to retire. Mr. Matei added that justice should be first and there should be funds for that service. Mayor Taylor commented that Mr. Matei should check with the County Commissioners and he questioned what this had to do with City matters.

Mr. Matei commented that many Counties sell alcohol seven days a week and they make more money. Mr. Matei added that if you do not give it to people, they think it is forbidden and he proposed passing an ordinance to be able to serve alcohol on Sunday.

BUSINESS:

DISCUSSION ON ADDING CHRISTMAS LIGHTS THROUGH SIXTH STREET PARK:

Ms. Deb Goyen commented to the Commission that she had always said that she would never expand the Christmas lights into Sixth Street Park, but there was a need for something different. Ms. Goyen stated that there was a 12 days of Christmas display that was 6 to 8 feet tall and she envisioned people leaving Lemon’s Park and going through Sixth Street Park. Ms. Goyen stated that enough people have asked, so she thought she would let the City decide. Ms. Goyen explained that, after December, everything was half price. Ms. Goyen added that there were no LED lights in the park because of the expense. Mayor Taylor commented that LED lights use less energy, but questioned their life span. Ms. Goyen stated that they last longer.

Ms. Goyen commented that this was a major purchase and that we would also need to expand the storage shed. City Manager Dave Howard stated that there was time involved by City employees for putting up and taking down the lines and they would want to put the electric at Sixth Street Park in correctly when they see what the plan is. Ms. Goyen stated that this would bring more people to town, but involves more electricity and more storage. Ms. Goyen added that the Tourism Board had the funding.

Commissioner Skaggs commented that Ms. Goyen had done quite a job. Ms. Goyen stated that she had tried to run this through the Chamber of Commerce, but that did not work, so she relies on a small handful of people in clubs. Ms. Goyen added that the City had taken over more responsibility in the last few years. Mayor Taylor questioned what the cost for the city would be to do the boxes and buried cables. Mr. Howard commented that he would check on the expenses and would also have the expense of extending the building.

Ms. Goyen stated that Kessler Construction had put the building up ten years ago with money left over from the Sampler Festival and the City and County had pitched in also. Ms. Goyen stated that there was hardly any workspace in the shed with the decorations that they have now. Commissioner Graf commented that the gates to Lemon’s Park could be shut and there was still vandalism, so he was concerned about Sixth Street Park being open. Ms. Goyen stated that they still come through the back of Sixth Street Park into Lemon’s Park and you cannot be there all the time. Ms. Goyen stated that there had not been much damage in the last four or five years, but it was something that needed to be considered.

Ms. Goyen stated that the shed was completely full and the Dragon had to be left outside. Ms. Goyen explained that the community service kids start on September 1 and test every light bulb. Commissioner Skaggs questioned how large the existing building was. Public Works Director Russell Rambat stated that it was a 60 X 30. Mayor Taylor questioned if all the decorations were stored there. Director of Electric Utilities Kelly Hemphill stated that there were some in another building downtown. Commissioner Skaggs questioned how much of this money would come from tourism or the general fund. Mr. Howard stated that it could all come from Tourism. Commissioner Skaggs questioned if that was the building also. Mr. Howard stated that it could be.

Commissioner Skaggs asked Ms. Goyen if she had any idea how many out-of-town cars come through Lemon’s Park. Ms. Goyen stated that every other car was out of the County when they were there the other day. Mr. Skaggs questioned if Tourism advertised the display. Ms. Goyen stated that they use television and radio stations and the newspaper to advertise. Commissioner Skaggs asked how much they receipt in through the drop box in the park. Ms. Goyen stated that they take in anywhere from $1000-$2000 from the box. Ms. Goyen explained that she has not had to knock on doors for funding, but they do receive good community support. Commissioner Hlavachick commented that he had no problem using Tourism dollars to expand this project. Ms. Goyen commented that she would need more people to tackle the 12 days of Christmas. Commissioner Skaggs questioned if there were other projects that would deplete Tourism funds. Finance Director Diana Garten commented that they have $300,000 in reserves and they bring money back in all the time.

Mr. Howard stated that they would get an estimate for the shed and the electric work needed and bring it back to the Commission.

CONSIDERATION AND APPROVAL OF APPOINTMENT TO ED BOARD AND CHANGES TO TOURISM BOARD:

Chamber Director Jan Scarbrough informed the Commission that the ED Board would be having a vacancy with Mr. Kevin Hamm completing two terms and he was a City appointment. Ms. Scarbrough stated that the ED Board recommended Ms. Glenna Borho for Mr. Hamm's replacement, but they were open to any other considerations. After little discussion, Commissioner Hlavachick made a motion to appoint Ms. Borho to a three-year term on the ED Board. The motion was seconded by Commissioner Skaggs and passed unanimously.

Ms. Scarbrough explained to the Commission that there had been several people resign from the Tourism Board or feel that they cannot come to meetings, which causes issues of not having a quorum. Ms. Scarbrough stated that they have the minimum number of members according to the ordinance and the board would suggest staying at seven and see how that goes. Mayor Taylor questioned if the board was listed at nine or ten members. Ms. Scarbrough stated that there were ten or eleven members at one time. Finance Director Garten stated that the ordinance says that there has to be a minimum of seven members. Mayor Taylor commented that a quorum would be four. Ms. Scarbrough stated that was correct. Mayor Taylor commented that he had no problem with reducing the number of members. The Commissioners were all in agreement.

CONSIDERATION AND APPROVAL OF HOLIDAY LIGHTING CONTEST:

Ms. Scarbrough stated that the holiday lighting contest had gone on for a number of years and it had been judged by volunteers who drove around judging the homes that had registered. Ms. Scarbrough reminded the Commission that the dollar amount of the prices was taken off of their electric bill. Ms. Scarbrough commented that there were only ten entries last year, so the interest was going down, and she questioned whether the City wanted to continue to have it or rest a couple years and then revisit the contest. Commissioner Skaggs made a motion to let the contest rest a couple of years to let interest build back up. Commissioner Detwiler seconded the motion and it passed unanimously.

CONSIDERATION AND APPROVAL OF ESTIMATE FOR REPAIRS TO ENGINES:

Fire Chief David Kramer stated to the Commission that they were anxious to move along and resolve the issues with Engine 6 and he had included an estimate from Weis Equipment out of Salina for the repairs that would be needed. Chief Kramer added that they had been putting valve kits in the truck for the last three years and it was recommended that they be completely replaced, which would require additional funds. Chief Kramer explained that the pump repairs were estimated at $50,000, but it was realized that the labor to work on the tank would also allow them assess to the pump; therefore, the labor costs were decreased. Chief Kramer stated that the approximate cost to repair the tank was $36,975, plus the repairs to the additional parts for the pump transmission.

Chief Kramer stated that they had been looking at other used equipment and some brokers sell the truck for a department, but do not have it in their possession. Chief Kramer commented that, if you go above a 1997, the prices were around $100,000 for a pumper and older than a 1997 run between $50,000 and $99,000. Mayor Taylor questioned how many gallons per minute were needed to keep our current ISO rating. Chief Kramer stated that it was at least 500 gallons to get credit for the truck and additional for aerials. Chief Kramer added that the truck in Iuka was 300 gallons per minute. Mayor Taylor questioned if that was going into the ISO rating. Chief Kramer stated that it was not, but it was in the beginning. Chief Kramer explained that the required fire flow was figured by selecting the number of buildings in the community and a formula to determine the fire flow and ours was 3,000 back in 2000. Chief Kramer stated that this was a busy time of year, so they need to go forward.

Commissioner Skaggs commented that they had authorized the Chief to repair the older truck, but, with the revised estimates, it compares with used equipment. Mayor Taylor commented that he had received an email from Mr. Gary Sheets. The other Commissioners stated that they had also received an email from Mr. Sheets. Commissioner Skaggs questioned if Chief Kramer had visited with Mr. Sheets. Chief Kramer stated that he had not. Mayor Taylor commented that the reason they had decided to repair the truck over purchasing the ladder truck was due to the expense. Mayor Taylor added that the repairs to the pump added a lot to the costs and the cost of used equipment was available for about the price to repair the 1978. Mayor Taylor stated that he sees the need now to go out for bids or estimates from people and have Chief Kramer and Assistant Chief George Stevens in on the selection. Chief Kramer commented that brokers handling the sale of a truck for a department were not always able to tell you a lot about them or if they were certified. Chief Kramer added that some will fly you out to wherever they are to look at their equipment and there was a lot of different equipment out there.

Commissioner Skaggs commented that, with the economy the way it is, now was the time to buy. Chief Kramer commented that used equipment had gone up in cost, but new equipment had stayed about the same. Chief Kramer added that to get an engine like Engine 1 would cost about $300,000 and we had gotten it for $252,000 and that included the hoses and packs.

Commissioner Skaggs questioned if they needed to rescind their previous motion to repair the old truck and have the Chief go out to get estimates for used equipment. Commissioner Skaggs added that they were to look at a pumper and not a ladder truck. After little discussion, Commissioner Skaggs rescinded their motion to repair the older truck. Commissioner Detwiler seconded the motion and it carried unanimously. Commissioner Skaggs then made a motion to direct the Chief to present a listing of equipment that would meet the needs of a pumper vehicle for the department by the first meeting in January. Commissioner Detwiler added that it should not be higher than the repair costs. Commissioner Skaggs stated that was $50,000 and questioned how it would be financed. Finance Director Diana Garten stated that they could take the money from capital equipment reserves and, when they collect their one mill, they would put it back. Mayor Taylor suggested leaving it open and would not want to see them turn down a $60,000 truck if it met their requirements. Chief Kramer explained that there were different requirements in the 1990 trucks and there were increments in the 1980’s where they did not have to have automatic transmission or an enclosed cab. Commissioner Skaggs commented that that would be standards that were helpful and would help them know what they were looking for. The motion was seconded by Commissioner Graf. Commissioner Graf suggested that Chief Kramer get with Mr. Sheets and look at what he had, such as the ’87 closed cab truck. Commissioner Detwiler commented that it does meet the safety standards. Mayor Taylor added that Mr. Sheets was a former fire chief. After little more discussion, the motion passed unanimously.

CONSIDERATION AND APPROVAL OF THE 2012 CEREAL MALT BEVERAGE APPLICATIONS:

‘Acting’ Police Chief Gary Myers commented that there was a list of ten businesses that had filed a cereal malt beverage license application and had met the requirements of the code of the City of Pratt. ‘Acting’ Chief Myers stated that he would recommend the approval of the licensing of the cereal malt beverages for 2012. Commissioner Skaggs questioned why three had not returned their applications. ‘Acting’ Chief Myers stated that they had been sent several notices, but had not responded. A motion by Commissioner Hlavachick made a motion to grant the CMB licenses of those making application. The motion was seconded by Commissioner Skaggs and passed unanimously.

DISCUSSION ON THE COOPERATIVE AGREEMENT WITH SECRETARY OF SRS OF KANSAS:

City Attorney Ken Van Blaricum reminded the Commission that, in August, the SRS had announced that they would be closing the Pratt office and moving a lot of those functions to Great Bend. Mr. Van Blaricum added that that caused concern in the community and the Commission had met with Secretary Robert Siedlecki and SRS Director of Governmental Affairs Gary Hallmark after the City of Lawrence had negotiated an agreement to pay money for some of the expenses of the SRS in order to keep their office open for a couple of years. Mr. Van Blaricum continued stating that they had a Memorandum of Understanding drawn up and later formalized into a written contract. Mr. Van Blaricum stated that that was where we were now.

Mr. Van Blaricum stated that we had agreed to come up with $60,000 to pay the State to defray expenses in the Pratt office. Mr. Van Blaricum commented that we had signed a Memorandum of Understanding and he had received the formal contract template, which he had modified. Mr. Van Blaricum added that the question now was where the money would come from. Mayor Taylor stated that he saw a change that needed to be made and explained that the contract states that the payment starts January 2012, but the State’s calendar year was from June to May. Mayor Taylor added that we were told that, if we entered into the agreement, it would be paid on their calendar year.

Commissioner Skaggs commented that, according to Commissioner Hlavachick’s motion, we had agreed to do one year at a time and the contract appeared to obligate us to two years. Commissioner Skaggs added that, if we were not benefiting, we want to be able to terminate it. Mr. Van Blaricum explained that, at the bottom of page one, it states that if the City fails to comply with the temporary funding, the Secretary would have no continuing obligation and that means that if we do not come up with the money, we do not get to keep the office open. Commissioner Skaggs questioned if we had kept all nine jobs. Mayor Taylor stated that three of the employees had accepted the retirement package. City Manager Howard stated that he would get with Chamber Director Scarbrough and see how many jobs were left. Commissioner Skaggs questioned what the status of the ED money was. Mr. Howard stated that the City had ED money they could apply to this. Finance Director Garten stated that it would come out of the general fund. Commissioner Skaggs questioned if we have the $60,000. Ms. Garten stated that we did.

Commissioner Skaggs commented that there was a split vote on this issue before and questioned if they needed to approve this. Commissioner Hlavachick commented that there were potential changes and this was still a draft. Mr. Van Blaricum stated that they had already approved the concept and the question was how to finance it. Mr. Van Blaricum added that the agreement was based upon the money so, if it was not forth coming, it would not come to be.

The suggestion was made to talk about it with the ED Board and have it on the next agenda. Mayor Taylor commented that the funds will either come from ED or the City and ED. Mayor Taylor reminded Mr. Van Blaricum that he would like for him to contact Mr. Kevin Hamm concerning the calendar year.

OPEN AGENDA – 2:

• Radio station towers:

Mr. Luca Matei stated that the City radio stations need to meet standards. Mayor Taylor questioned if he was talking about KMMM. Mr. Matei stated that he was not sure, because he did not listen to music but news. Mr. Matei commented that the Pratt tower station did not meet minimal requirements and it was a technical issue.

REPORTS:

City Manager:

• Wildlife and Parks dinner:

City Manager Howard reminded the Commission that the Wildlife and Parks dinner was this week.

Public Works:

• Gate update:

Public Works Director Russell Rambat stated that they were waiting on a locate before they could finish the gate in Lemon’s Park. Mr. Rambat added that they would not lock the gate unless there were issues.

• Signage:

Mr. Rambat stated that signage on Fifth Street was in place, but they were short by one sign that was needed on the north side of Taylor Street.

Commissioner Hlavachick commented that he would like to see the ‘86’ers State win be put on the signs outside of town. Commissioner Skaggs questioned the signs about the City’s accolades be moved closer to the road, because they were hard to read at 65 mph. Mr. Rambat stated that the signs were fairly sizeable. Commissioner Skaggs commented that they were a waste of effort if nobody could read them.

• Lemon’s lights:

Commissioner Detwiler commented that the two lights in the park had been fixed and had brightened the area.

BUILDING INSPECTIONS:

• Address correction:

Building Inspector Brad Blankenship commented that the address for Hibbett Sports was 2010 and 2020, which was not what he had said at the last meeting.

Power Plant:

• End of year:

Power Plant Superintendent Ernie Smith commented that the Power Plant had been doing end of the year inventory and winding down and keeping expenses to a minimum.

Police Department:

• Cameras:

‘Acting’ Chief Myers commented that he was waiting to hear from the vendor concerning the in-car cameras and making arrangements for him to install them.

Finance Department:

• Sales tax:

Finance Director Garten stated that sales tax for November was up $11,473 from last year and this was based on September sales. Ms. Garten added that this was up approximately $111,000 for the year.

• Audit:

Ms. Garten stated that the audit team was here today doing preliminary work and to go over internal controls and processes. Ms. Garten commented that they would be back April 18th to do the regular audit.

• Stifel Nicolaus letter:

Ms. Garten stated that the letter from Stifel Nicolaus was self-explanatory and they were resigning from the agreement back in 1987 due to new stipulations by the Government.

Mayor:

• Rebuilding electrical line:

Mayor Taylor questioned if the rebuilding of the electrical line would affect us. Mr. Howard explained that this could affect Sunflower’s 115 west of the City, but he felt that this had more to do with wind generation. Mayor Taylor questioned if we would do any upgrading. Director of Electric Utilities Kelly Hemphill commented that we do not have to, but the City may have some costs with the fiber optic line replacement.

Commission:

• Advertisement sign:

Commissioner Graf commented that the advertisement sign at First Street and Main Street had been shut off. Commissioner Skaggs stated that the company was out of Hutchinson and it may not have been paying out, so they moved it somewhere else.

• Compost:

Commissioner Skaggs questioned when the cut off was for compost pick-up. Public Works Director Rambat stated that it was the week of Thanksgiving, but they were doing a leaf pick-up this week. Mr. Rambat explained that you can bag it up and they will pick it up on your compost day. Mayor Taylor questioned if they would pick-up the compost that day also. Mr. Rambat stated that he thought that they would. Pratt Tribune Editor Conrad Easterday stated that they had put something in the paper.

• Music volume:

Commissioner Detwiler questioned who controlled the volume of the music in the park. City Manager Howard stated that it was the Chamber. Commissioner Detwiler commented that it was loud and could be heard at her house.

• Lights in Lemon’s:

Commissioner Detwiler commented that the lights on the arch in Lemon’s Park would light up for about two seconds and then be off for a long time. Mr. Howard stated that he would have the electric department look at that tomorrow. Ms. Garten stated that it could be the computer set-up.

EXECUTIVE SESSIONS:

• Non-elective personnel:

Mayor Taylor made a motion to go into executive session for ten minutes for non-elective personnel. The motion was seconded by Commissioner Hlavachick and passed unanimously.

Upon proper motion, the Commission returned from executive session with nothing to report.

• Land acquisition:

Mayor Taylor made a motion to go into executive session to discuss land acquisition to last fifteen minutes. The motion was properly seconded and carried unanimously.

The Commissioner returned from executive session by proper motion with nothing to report.

ADJOURN:

The meeting was adjourned by proper motion.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

__________________________________
LUANN KRAMER, City Clerk

12/19/2011-City Commission Meeting Agenda

2011-12-16T17:04:00.000-06:00

MONDAY

DECEMBER 19, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – December 05, 2011 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:

6.1 Discussion on Net Metering Proposal – Robert Johnson, Representing BTI, Adams Electric & Plbg., Stanion Wholesale Electric, Pratt Feeders, and Doug Reh Chevrolet

6.2 Consideration and Approval of Humane Society Agreement – Ken Van Blaricum, City Attorney

6.3 Consideration and Approval of the Remaining 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief

6.4 Consideration and Approval of Tourism Board Re-appointments – Jan Scarbrough, Chamber Director

6.5 Consideration and Approval of Resolution 121911 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney

6.6 Consideration and Approval of Ordinance 1110 Establishing Classification and Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney

6.7 Consideration and Approval of Resolution 121911A Defining the Boundaries of the City of Pratt – Ken Van Blaricum, City Attorney

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS

8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

11/21/11-Approved City Commission Meeting Minutes

2011-12-06T09:44:00.002-06:00

MONDAY

NOVEMBER 21, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Taylor led the invocation and Pledge of Allegiance.

MINUTES:

A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.

OPEN AGENDA – 1:

• Thank you from Chamber and Tourism:

Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.

BUSINESS:

CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:

Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.

Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.

Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.

CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:

City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.

Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.

Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.

Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.

Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:

Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.

The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA – 2:

No one in the audience wished to address the Commission.

REPORTS:

City Attorney:

• SRS Office:

Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.

Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.

Public Works:

• 2014 Geo project:

Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.

• Employee recognition:

Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.

• Possible road grader purchase:

Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.

• Winter mode:

Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.

Electric Department:

• Power Plant:

Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.

• Line Distribution:

Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.

Mayor:

• Fifth Street parking:

Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.

Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.

• Airport waterline:

Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.

Commission:

• Ditch on Haskell Street:

Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.

• Timer at tennis courts:

Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.

• Street signs in Lemons burnt out:

Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.

ADJOURN:

A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

_______________________________
LUANN KRAMER, City Clerk

11/21/11-Approved City Commission Meeting Minutes

2011-12-06T09:44:00.000-06:00

MONDAY

NOVEMBER 21, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Taylor led the invocation and Pledge of Allegiance.

MINUTES:

A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.

OPEN AGENDA – 1:

• Thank you from Chamber and Tourism:

Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.

CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:

Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.

Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.

Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.

CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:

City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.

Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.

Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.

Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.

Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:

Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.

The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA – 2:

No one in the audience wished to address the Commission.

REPORTS:

City Attorney:

• SRS Office:

Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.

Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.

Public Works:

• 2014 Geo project:

Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.

• Employee recognition:

Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.

• Possible road grader purchase:

Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.

• Winter mode:

Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.

Electric Department:

• Power Plant:

Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.

• Line Distribution:

Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.

Mayor:

• Fifth Street parking:

Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.

Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.

• Airport waterline:

Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.

Commission:

• Ditch on Haskell Street:

Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.

• Timer at tennis courts:

Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.

• Street signs in Lemons burnt out:

Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.

ADJOURN:

A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

_______________________________
LUANN KRAMER, City Clerk

12/05/2011-City Commission Meeting Agenda

2011-12-01T16:58:00.001-06:00

MONDAY
DECEMBER 05, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – November 21, 2011 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:
6.1 Discussion on Adding Christmas Lights Through Sixth Street Park – Deb Goyen

6.2 Consideration and Approval of Appointment to ED Board & Changes to Tourism Board – Jan Scarbrough, Chamber Director

6.3 Consideration and Approval of Holiday Lighting Contest – Jan Scarbrough, Chamber Director

6.4 Consideration and Approval of Estimate for Repairs to Engine 6 – David Kramer, Fire Chief

6.5 Consideration and Approval of the 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief

6.6 Discussion on the Cooperative Agreement with Secretary of SRS of Kansas – Ken Van Blaricum, City Attorney

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

11/07/11-Approved City Commission Meeting Minutes

2011-11-22T08:11:00.001-06:00

MONDAY

NOVEMBER 07, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the October 17, 2011 regular Commission meeting. The motion was seconded by Commissioner Skaggs and the motion carried unanimously with one amendment noted.

OPEN AGENDA 1:

• Parking Spaces Blocked Off:

Chamber Director Jan Scarbrough requested that four parking spaces be blocked on the west side of the parking lot where Santa’s Workshop was going to be on November 19th so that people would be safer. Ms. Scarbrough added that they would only need to be blocked off from 3:00 p.m. to 6:00 p.m. A motion by Commissioner Hlavachick to allow parking spaces to be blocked off as specified on November 19th. The motion was seconded by Commissioner Detwiler and carried unanimously.

• Small Parade:

Ms. Scarbrough explained that the marching band usually marched Santa up to his workshop from the Court House, but, since the location had changed, they would like to bring him in at the beginning and have a short parade from Second Street to Fourth Street. City Manager Dave Howard commented that it would be like the homecoming parade where they do not close the street, but have the police manage traffic. A motion by Commissioner Hlavachick to allow the parade from Second Street to Fourth Street. The motion was seconded by Commissioner Skaggs and carried unanimously.

• Chamber dinner:

Ms. Scarbrough stated that the Chamber dinner was this Thursday at the Fair Grounds.

BUSINESS:

RECOGNITION OF EMPLOYEE’S YEARS OF SERVICE:

Mayor Taylor presented the City employees with their service awards. Fire Chief David Kramer recognized Assistant Chief George Stevens for being inducted into the National Guard Hall of Fame in Topeka on Sunday. Mayor Taylor read a proclamation stating that Thursday, November 10th would be ‘Retired CSM George E. Stevens Day’.

DISCUSSION ON COST ESTIMATE FOR POSSIBLE SIDEWALK PROJECT:

City Manager Howard commented that the Commission had received the estimated costs of the sidewalk project and there was some sticker shock. Mr. Howard stated that he would let Mr. Don Hellar from EBH Engineering explain the estimate.

Mr. Hellar commented that they had been asked to put sidewalks in from Sixth Street east to the Sports Complex, north around Wal-Mart and west to Subway. Mr. Hellar added that nothing was set in stone and this was just a starting point. Mr. Hellar pointed out, on the map provided, that they had made an addition just south of the sewer plant to go with the Fish and Game walking trail. Commissioner Skaggs questioned which side the sidewalks would be on Sixth Street. Mr. Hellar stated that they had looked at the south side, but the bridge comes into play; however, the north side would be easier with the exception of having to cross over at the Sports Complex, but they could make adjustments. Mr. Hellar also mentioned that the sidewalks were figured at six feet. Mr. Hellar then introduced Mr. Paul Stoner to discuss funding options.

Mr. Stoner stated that there were two funding options for a trail project and they were the Recreational Trail program through Wildlife and Parks or the Transportation Enhancement Project through KDOT. Mr. Stoner explained that both programs get their money from the federal highway administration, but until Congress passes a highway bill, they do not know how much money they will have to put into this type of project. Mr. Stoner stated that neither program pays for the design portion of the trail, which would be City money, but they both pay 80% of construction with the City paying the remaining 20%.

Mr. Stoner explained that KDOT focuses on getting from point A to point B, so they want a destination on both ends, but Wildlife and Parks would let you do a loop. Mr. Stoner commented that KDOT looks for a multi-use trail for bikes and walkers with a ten foot design wide standard. Mr. Stoner added that you could ask for an exception to an eight foot wide design and Wildlife and Parks would let you go down to a six foot wide frame. Mr. Stoner stated that we needed to look at what portion would work with the KDOT option and what would work with Wildlife and Parks. Mr. Stoner commented that Wildlife and Parks requires a five year master trail plan and that had to be submitted with the application in August. Mr. Stoner explained that we needed to look at what we were going to do now and then in the future. Mr. Stoner stated that KDOT accepts applications in December and only every other year. Mr. Stoner explained that this was to be a grant year, but no funding was set up, so they would hopefully take applications next year. City Manager Howard questioned if we could use the part we would fund with KDOT as part of the five year master plan from Wildlife and Parks. Mr. Stoner stated that you could and that would be a City document and not something that you would prepare for Wildlife and Parks. Mr. Stoner explained that the City document would give us something to look at five years down the road along with focusing on the projects that we have in mind. Mr. Howard stated that this could address the bike path that Commissioner Hlavachick had discussed in the past, but he suggested that they develop the five year plan with phases and not do anything until next year.

Mayor Taylor questioned if it could continue south on Fincham Street if we decided to start on First Street. Mr. Howard stated that there was a road utilized by the recreation department and there was a railroad that would have to be crossed, but that was a short line and easier to deal with. Mr. Howard added that we might be able to start at both ends depending on the funding and how we work it. Commissioner Hlavachick encouraged EBH Engineering to consider ten foot wide sidewalks, which would be contingent with the five year plan. Mr. Howard stated that it had been incorporated into this somewhat and, if done in three phases, we could add another phase somewhere else in the City until we do not need it any more.

Mr. Stoner commented that they have to look at ADA accessibility issues, such as ramps and maximum grade and a cross slope on the trail that cannot exceed ¼” per foot. Mr. Stoner added that could determine what side of the road you do this on. Mr. Stoner stated that a lot of places would require a retaining wall to get it leveled out. Commissioner Detwiler commented that she did not see having a six foot sidewalk in residential areas. Mr. Stoner stated that was the design standards and the ‘Safe Route to Schools’ used these standards as well. Mr. Stoner explained that an accessible path according to ADA was a three foot path, but six feet was the minimum if people were to pass in wheelchairs. Commissioner Detwiler questioned how many times two wheelchairs were going to pass each other in Pratt. Mr. Stoner commented that he could not answer that, but this was the federal design standards. Commissioner Skaggs commented that this would be one of the things we had to do for the grant money. Mr. Stoner agreed. Mr. Howard suggested that that could be part of what the City pays for and not fund it through the program.

Mayor Taylor questioned if this was the full blown figure. Mr. Stoner stated that it was except for Country Club Road. Mr. Howard stated that we did that so we could connect with the Wildlife and Parks trail. Mayor Taylor asked how hard it would be to just do east and west First Street. Mr. Hellar stated that they could do that. Commissioner Skaggs questioned if there were setbacks on federal highways. Mr. Stoner commented that KDOT would prefer a three foot buffer between the curb and sidewalk. Commissioner Skaggs asked if that would be a requirement to get the grant funding. Mr. Stoner commented that they would make exceptions if there was not room. Commissioner Skaggs questioned the statement ‘Rework the RCB’. Mr. Hellar stated that RCB stood for Reinforce Comfy Box and that would be making them longer so that a sidewalk could be run over them.

Mayor Taylor asked if they could separate out First Street, Fincham Street and Sixth Street. Commissioner Skaggs commented that we would be talking about minimum dollars if we were to tie into what was already there and fund it ourselves, but we need to look at the cost of doing it first class. Mr. Howard stated that this was all on KDOT’s right of way and questioned if they would allow us to do it substandard. Mr. Stoner commented that he thought they would let us do that if we were not going through their program. Mr. Stoner stated that there would be a big jump in cost if we went with the ten foot wide sidewalks, but we also need to address the accessibility issue.

Mr. Ed Wilts addressed the Commission and encouraged them to go with the ten foot wide surface where you could have bicycles and walkers. Mr. Wilts explained that you see kids in town riding in the street and their safety habits are not what they should be, so he felt that it would make more sense to do it first class and be the envy of other cities. Mr. Wilts added that they should take advantage of the tax funds and questioned what the cost of this project was. Mayor Taylor stated that it was $922,000. Mr. Stoner added that that was with six foot sidewalks. After little more discussion, Mayor Taylor commented that we should move ahead with a five year plan unless funding becomes available, and then we could look at moving things up a little. Mr. Howard stated that we would need that if we were going to access the Wildlife and Parks funds.

CONSIDERATION FOR THE PURCHASE OPTION OF LADDER TRUCK FROM LENEXA:

City Fire Chief David Kramer commented that, since their last meeting, they had really struggled to put something together for a solution that would include the safety of our people and for the quality of fire protection that they hope to continue to offer. Chief Kramer stated that they had struggled with the fact of how to approach this, how we presented it last time and how it was received.

Chief Kramer stated that they had looked at other opportunities and they get into so much money for a used apparatus. Chief Kramer added that the same age pumper approaches this same dollar amount, but the difference between a pumper and the Lenexa truck were three times the hours on the truck and pump. Chief Kramer explained that the City trucks had had their pumps tested since the last meeting and Engine 1 passed, but Engine 6 came up short in two aspects. Chief Kramer commented that Engine 6 does pump, but did not reach the ten percent (10%) overage required.

Chief Kramer stated that some of the reasons that this was a good time to seriously look at the Lenexa truck to maintain the ISO rating, but he was not sure that we would do that if we were surveyed now. Chief Kramer explained that we were several gpm’s under what we were supposed to be to maintain insurance standards. Chief Kramer added that the Lenexa truck would provide them with the gpm’s and help maintain the 3,000 gpm fire flow that they were currently required to have.

Chief Kramer stated that this was a multi-purpose truck. Mayor Taylor questioned what the gpm was for Engine 6. Chief Kramer explained that it was a 1,000 gallon rated truck, but Engine 5 in Iuka had not been tested, so we were already under. Mayor Taylor commented that we were no worse off than before since it was rated a 1,000 and it only did a 1,000. Chief Kramer explained that it pumped a 1,000 gallons in the first segment, but not in the other two, so technically ISO would not accept full credit for that truck.

Chief Kramer stated that they had anticipated doing something when Engine 1’s lease was up and that it had been discussed in the minutes, when Engine 1 was purchased, and the reality of Engine 6 being 33 years old at the end of the lease. Commissioner Skaggs questioned if Engine 6 was a pumper and tanker or if they were two different types of vehicles. Chief Kramer explained that they were the same type, but Engine 1 had 750 gallons of water on it and Engine 6 had 500 gallons. Mr. Skaggs questioned whether they rely on the tank supply or hook onto water hydrants at the scene of a fire. Chief Kramer stated that they use the water on the truck as first attack while they tie onto a hydrant. Commissioner Skaggs questioned how long that takes. Chief Kramer commented that it does not take very long. Commissioner Skaggs asked how fast they could hook up to a hydrant. Chief Kramer stated that they work on that all the time, but there were occasions where the water part is not that critical because of the hydrants, but there are times they totally depend on the water that is carried on the truck. Chief Kramer explained that they have 1,200 feet of hose on the truck and it may take 600 feet to get to a hydrant, which takes time.

Commissioner Skaggs questioned the mutual aid opportunities. Chief Kramer commented that he had talked to all of the communities around Pratt that had aerial apparatus, such as Great Bend, and they will only do that if there is a reciprocal agreement. Chief Kramer added that Hutchinson works similar to that. Chief Kramer stated that the nearest ladder truck was Medicine Lodge and that was an hour response time. Commissioner Detwiler commented that the County has trucks and they are a little closer. Chief Kramer stated that they bought their ladder truck because they did not have a structural pumper, which has to be a 1,000 gallons or more, and to use it for rescue. Mayor Taylor questioned how many gallons per minute that one was. Chief Kramer stated that it was 1,250.

Commissioner Hlavachick asked if the 1991 from Lenexa had been rated. Chief Kramer stated that the aerial device tested to the current standard as did the pump, and it has a 95’ ladder platform, 1,500 gpm pump and carries 300 gallons of water on the truck. Chief Kramer added that ground ladders come with the truck. Chief Kramer commented that they struggled with the prospect of not having another truck and not knowing for sure how long they would be without Engine 6, if we choose to fix it. Chief Kramer stated that, with the condition of the Lenexa truck and the department’s needs, this keeps coming back to a good opportunity for the department and the City. Chief Kramer commented that they want to provide the best fire protection that they possibly can.

Chief Kramer stated that he had not been sure if they would be able to finance a used vehicle, but a Manhattan Leasing Company and First National Bank in Pratt assured them that they could. Mayor Taylor questioned where the $30,000 down payment would come from. Chief Kramer explained that they would like to use the money that was going to be used to fix Engine 6. Mayor Taylor questioned if they have that money. Chief Kramer stated that he was not sure where they stood. Finance Director Diana Garten stated that they do not have quite that much, because it was used for the building. Mayor Taylor stated that it comes back to being able to use Township 12’s truck for this type of thing. Mayor Taylor added that it may take an interlocal agreement where their firemen meet us there and it may take sitting down with the County Commissioners and Township 12 to discuss an agreement. Mayor Taylor commented that 70% of the County is the City and in a tax basis closer to 50 to 60% of the County. Mayor Taylor stated that, when they spend money, they do not spend it in the City of Pratt, but for landfill, roads and bridges, so it would be nice to utilize those funds inside the City. Chief Kramer stated that we do have mutual aid, but he was not sure if it was written into an agreement. Mayor Taylor questioned if Township 12 had had their rating and met with the specifications. City Manager Howard stated that they had had the pump tested and it passed and had the ladder tested the year before. Mr. Howard commented that he was told that they would respond with their full crew.

Commissioner Skaggs commented that the ladder truck was the most expensive vehicle and that their concern was that the only option that was given was a ladder truck. Commissioner Skaggs questioned obtaining another used pumper. Chief Kramer explained that, to get down to the $150,000 level, a used pumper has a lot of use. Commissioner Detwiler commented that she had visited with Mr. Mark McManaman and he had said that they would respond to fire calls if ours was still out being repaired. Commissioner Graf commented that the Dodge City pump overhaul was $18,000 with difficulty getting parts, so he hated to put out $150,000 and next year have the pump go out and we would not be able to get parts or the pump might last 10 years. Chief Kramer stated that he understood that, but you had to keep in mind that they may have a fire call at the same time and their response was just as questionable as ours. Chief Kramer explained that we do not have the luxury of having as many trucks as the County does, but there are a lot of occasions where we need both trucks on scene and it is about response time and having continuity of training. Chief Kramer added that his department prides themselves in their response time and the service we provide, but we are approaching a road block.

Commissioner Graf commented that Township 12 had had their truck for four years and questioned if we had ever asked for assistance. Chief Kramer stated that we had not. Commissioner Skaggs questioned how many times Township 12 had used their ladder truck. Chief Kramer stated that they had used it in ladder mode four or five times, but not in their area. Chief Kramer explained that, if they had the Lenexa truck, it would not be used exclusively as a ladder truck, but as a pumper. Commissioner Detwiler commented that she had visited with Mr. McManaman and he had told her that they purchased their ladder truck as a rescue unit, but it was available for structural fires.

Commissioner Hlavachick commented that he was a proponent of a ladder truck and, with a progressive City like Pratt of 6,500 that has multilevel structures, it was a shame that citizens and business people do not have the availability of a ladder truck. Commissioner Hlavachick added that we can have people on site and be at a fire before anybody else from the County could be and we have a responsibility to protect the multilevel structures. Commissioner Hlavachick commented that the argument had been brought up concerning how many times we would use it, just like the mobile generator, but he would rather have it and not need it rather than needing it and not having it. Commissioner Hlavachick stated that there are trucks out there that would do what we want for less than what we are talking about and he recommended getting more options besides the Lenexa truck. Commissioner Hlavachick stated that we were building all the time with more coming up and we are behind the times, so we need to get it done.

Chief Kramer stated that the Lenexa truck was appealing because the pump and the engine had been checked and it had new tires, which were things that were appealing when looking at a used truck. Chief Kramer explained that there are 10 or 12 sites you could go to for used trucks, but you have no idea what has gone on with them. Chief Kramer commented that miles do not mean a lot, but hours do and trucks similar to this one have had around 8,000 hours on them. Chief Kramer stated that it is an asset to have the type of truck that Township 12 has, but the apartment complex that burned in Manhattan on Sunday required several ladder units and there were four aerial units in Fort Scott and it still burnt almost an entire block. Chief Kramer added that they are not a guarantee, but always an asset to have. Chief Kramer commented that his priority is the safety of his guys and they are proud of their accomplishments and want to maintain that. Chief Kramer explained that having equipment that you are not 100% sure about, delays things while you make sure everything is working okay.

Commissioner Skaggs questioned paying for the equipment and whether a $42,000 annual payment was within the budget. Finance Director Garten commented that one mill generated in 2012 should be about $36,000, so they could not do a 3 year lease but could probably do a five-year lease. Ms. Garten added that the lease payment would take up that one mill. Commissioner Skaggs questioned if they could be denied other equipment if they use up the one mill for a lease payment. Chief Kramer stated that they had done that the last several years. Ms. Garten stated that the current lease would be paid off this year. Commissioner Hlavachick stated that it would be a wash. Ms. Garten stated that it would be if they were to continue with what they were doing now. Commissioner Hlavachick stated that sometimes a deal comes along that you cannot pass up. Chief Kramer stated that Chief DeVrees in Lenexa was ordering a tiller ladder truck to replace this truck and, if we need to go another direction, they need to know so that they could get it advertised. Chief Kramer added that this would be the last opportunity with them and that vehicles like this one would sell for $200,000 with its hours and service records. Chief Kramer explained that it was $50,000 under market right now.

Chief Kramer stated that the department wants to maintain quality of service and response time, but they were at the Commission's mercy. Chief Kramer added that he had not been aware that the money for the building had come out of this fund. Commissioner Detwiler stated that she felt we were better off fixing what we have. Commissioner Graf questioned if the roof was still leaking and how much that would cost to repair. Chief Kramer stated that he was not sure of the cost. Commissioner Skaggs commented that a roof of that size would probably be around $10,000 to $20,000. Chief Kramer stated that was probably correct if we did the whole thing, but they would not allow it to do any damage to their equipment.

Commissioner Hlavachick stated that he was a proponent of this and made a motion to allow Chief Kramer to proceed with the lease to buy the Lenexa truck. Mayor Taylor questioned where the down payment would come from and asked that it be part of the motion. Ms. Garten stated that they have less than $30,000 in that fund. Chief Kramer explained that Lenexa would allow us to go into next year's budget if we were committed to the truck. Commissioner Hlavachick stated that we build contingency funds into every budget, so this could come out of that. Commissioner Hlavachick added that this was a contingency that we should jump on. Commissioner Skaggs seconded the motion; however, it was worded.

Chief Kramer stated that there were many times where they could have used an aerial. Mayor Taylor stated that they have one in the County and it had been purchased with citizen taxpayer’s money. Ms. Garten stated that the fire department’s cash balance had $10,756 at this time. Commissioner Hlavachick questioned if there was money in any contingency funds. Ms. Garten stated that there were none for fire, but there were in other funds. Ms. Garten added that there was money in capital reserves and capital equipment that they could borrow and pay back later. Commissioner Hlavachick stated that a $26,000 payment a year would fit into a five-year lease with $10,000 left over if the mill was $36,000.

Commissioner Hlavachick amended his original motion to include the $30,000 down payment to come from one of the contingency funds. Commissioner Skaggs seconded the amendment. Mayor Taylor requested a roll call vote: Commissioner Detwiler-no; Commissioner Hlavachick-yes; Mayor Taylor-no; Commissioner Skaggs-yes; Commissioner Graf-no. The motion failed.

Commissioner Detwiler made a motion to proceed in the repairs for the truck to get it into compliance. The motion was seconded. Chief Kramer questioned what they were to do about ISO compliance. Mayor Taylor stated that he had set on here for a long time and had no knowledge of the fact that we were not compliant. Chief Kramer explained that this was the first year, because of Engine 5 and Engine 6 not meeting criteria. Mayor Taylor stated that there was a motion on the floor and it was voted on and approved unanimously.

Chief Kramer stated that there was no anticipation of this happening with Engine 6 and it was in the minutes that it was discussed during the lease purchase of Engine 1 that the plan at the end of the lease was to roll over into another lease to replace the 33-year-old engine. Chief Kramer explained the condition of Engine 5 in Iuka and moving into an opportunity to replace it and cycle in a different truck. Chief Kramer commented that he had a copy of ISO requirements and how they establish rates and there could be a 22% difference at each class on the commercial side. Mayor Taylor questioned if we still have Engine 5. Chief Kramer stated that we do, but it had not been pumped like it was supposed to be and Iuka had a new truck now, so they do not need it as bad. Mayor Taylor commented that he did not remember that meeting 10 years ago, but it had not been said since and all of the sudden we are out of options. Mayor Taylor stated that decisions have come back that we moaned about, because we did not consider all the options and this should have been talked about two or three years ago. Chief Kramer stated that he had put it in his budget notes the last two years to get things set aside for transition of this lease running out. Chief Kramer added that he had talked to Mr. Howard over the years relating their plans and he agreed they would like to see a five-year plan. Mayor Taylor commented that they need to be made more abreast of what is going on when it involves high expenditures. Chief Kramer stated that, unfortunately, this was very expensive. Commissioner Skaggs made a request for a copy of the ISO standards.

Commissioner Detwiler stated that they should check to see who wrote the County's grant and they have a new bright red truck that was purchased with grant money. Chief Kramer explained that they had written a grant for a truck for three years. Commissioner Detwiler stated that there are different types of grant writing. Chief Kramer explained that they had received $105,000 grant money in 2004 for new bunker gear and since then had written the grant for a truck. Commissioner Skaggs commented that, if the 22% increase in commercial fire insurance rates was correct, they should be going up and down talking to all of the commercial property owners for support. Chief Kramer stated that they had done that and they do have a lot of support.

CONSIDERATION AND APPROVAL OF THE PURCHASE OF FIVE IN–CAR VIDEO SYSTEMS:

"Acting" Chief Gary Myers commented that he had done several months of study with in-car videos and found three vendors that had demonstrated their product. "Acting" Chief Myers commented that Watch Guard, Digital Ally and Cop Trax had all given demonstrations, but Cop Trax was a conventional in-car video system that records conventional video but also documents a tracking system via GPS. "Acting" Chief Myers explained that the administrator has access to track all patrol cars for 30 to 60 to 90 days or longer. "Acting" Chief Myers stated that they had been considering a mobile data unit in the cars and they had been wanting to install MDT systems at a later date.

"Acting" Chief Myers stated that the reporting media could be done in several different manners, such as ‘In The Cloud’ through Microsoft which was an off-site base, media card or uploaded to a server at the LEC. "Acting" Chief Myers explained that there would be no question concerning tampering if they used storage through ‘In The Cloud’, but there was a monthly storage fee of $250. Commissioner Skaggs questioned if that was an option we could or could not take. "Acting" Chief Myers stated that was correct.

"Acting" Chief Myers stated that they would purchase five systems that would utilize GPS tracking and have remote access through cell phone service for each unit at the cost of $39 per month for unlimited data per unit. "Acting" Chief Myers commented that they would not have to utilize the cell phone system and it would still work, but there would be no GPS tracking service. "Acting" Chief Myers stated that Digital Ally was a conventional system that was completely wireless, but there was no access of a cell phone so there would be no way of accessing cameras remotely or tracking units. "Acting" Chief Myers stated that the Watch Guard wireless system was more than Cop Trax, but he recommended to the Commission the Cop Trax system using special police funds. Commissioner Detwiler questioned if there were adequate funds for this purchase. "Acting" Chief Myers stated that there were and Finance Director Garten added that there was approximately $316,000 in that fund. Ms. Garten explained that this fund was forfeiture money so it was not replenished very often and the seizure had to be cash or a vehicle that we could sell. "Acting" Chief Myers explained that there were federal regulations on what that money could be spent on.

Commissioner Graf made a motion to purchase five in-car video systems from Cop Trax for $30,365 using forfeiture funds. Commissioner Detwiler seconded the motion. Commissioner Hlavachick questioned if Cop Trax was worth $10,000 more than the low bid. City Manager Howard commented that that did include the service plan. "Acting" Chief Myers stated that it was worth it and it included five phones and laptops. Commissioner Skaggs questioned if that was necessary for the ‘In The Cloud’ storage. "Acting" Chief Myers stated that was correct; therefore, there was no question of integrity. The motion was passed unanimously.

CONSIDERATION AND APPROVAL OF THE PURCHASE OF ONE USED 2009 FORD CROWN VIC FROM KANSAS HIGHWAY PATROL FLEET SALES:

"Acting" Chief Myers reminded the Commission that he had presented a proposal for bid acceptance on a 2011 Chevy Impala, but later was contacted by Doug Reh letting him know that they could not honor that bid due to General Motors discontinuing their police package. "Acting" Chief Myers explained that GM had already made a commitment to other agencies for 1,500 units that they were not going to be able to provide.

"Acting" Chief Myers commented that they wanted to move the detective’s vehicle to the fleet service and replace that car with a 2009 Crown Victoria from the Kansas Highway Patrol that had 49,150 miles on it. "Acting" Chief Myers stated that the Highway Patrol maintained good service records and Detective Jeff Ward was in favor of obtaining the Crown Vic due to more trunk space. Mayor Taylor questioned what their options would be for the future. "Acting" Chief Myers stated that the Impala was not going to be available, but these Chevy Caprice, Chevy Tahoe, Ford police model Taurus or other SUV options would be available.

Commissioner Skaggs made a motion to authorize the purchase of the 2009 Ford Crown Victoria from the Kansas Highway Patrol for $14,000. Commissioner Graf seconded the motion and it passed unanimously.

CONSIDERATION AND APPROVAL OF PRATT CITY ATTORNEY AGREEMENT:

City Manager Howard commented that the City Attorney agreement was a one-year agreement and the difference in this agreement from the past was his hourly pay went from $80 to $82.50, which was a 3% difference. Mr. Howard explained that the agreement includes paying for the City's insurance, which was about $933. Mr. Howard added that the current agreement expires the end of December. A motion was made by Commissioner Hlavachick to approve the City's agreement with City Attorney Ken Van Blaricum as specified. The motion was seconded by Commissioner Skaggs and passed unanimously.

DISCUSSION ON INVOCATION AND FLAG SALUTE AT COMMISSION MEETINGS:

Commissioner Graf commented that he had asked at the last meeting to do an invocation and Pledge of Allegiance at the beginning of a meeting and he would like to see that done. Commissioner Hlavachick commented that he had no question about the flag salute, but the invocation he was not sure about and did not want the audience to take offense. Mayor Taylor commented that he saw no reason to not allow either one. Commissioner Detwiler stated that there were no requirements to participate. Commissioner Skaggs questioned who would do the invocation. Commissioner Detwiler commented that it could rotate amongst the Commissioners. Commissioner Graf suggested ministers in town. Commissioner Skaggs questioned if there would there be legal ramifications since they do not pray in schools. City Attorney Van Blaricum stated that as long as we do not sponsor a City religion and allow someone to express their faith, there should not be a problem.

Commissioner Skaggs suggested the Pledge of Allegiance and invocation with Commissioners taking their turn. Commissioner Graf amended his motion to include the Pledge of Allegiance and invocation to occur before the meeting. Commissioner Detwiler seconded the motion and it passed unanimously.

Open Agenda 2:

 Comment concerning last motion:

Mr. Luca Matei addressed the Commission concerning the motion that had just been approved. Mr. Matei commented that he had come here from Romania. Mr. Matei was difficult to understand, but talked about Stalin and Congress sessions starting by giving a blessing. Mr. Matei stated that our country has big problems and we should concentrate on those problems and that the Declaration of Independence does not work, justice does not work and we are conditioned to do things and to salute the flag is nothing. Mr. Matei stated that, whatever religion, we were conditioned to believe what we were conditioned to believe.

REPORTS:

City manager:

 Property East ½ of Property North of Wal-Mart:

City Manager Howard spoke about the developer that was going to buy the property east half of the property north of Wal-Mart and that there had been a contract signed with Hibbett Sporting Goods. Mr. Howard added that there was another store attached with it, but they were not ready to be disclosed. Mr. Howard explained that we would need to do a contiguous annexation in ordinance form. Commissioner Skaggs questioned how big the lot was. Mr. Howard stated that it was 500 feet. Commissioner Skaggs questioned if it went east of Super 8 and up to the Patrick property. Mr. Howard stated that it went up to the City right-of-way and we would annex that portion of that road. Commissioner Detwiler questioned if we would develop that road. Mr. Howard stated that we would if the opportunity presented itself or if a number of people were employed by another business, they would have to have access from that road. Mr. Howard commented that the ED board would be having a meeting tomorrow to discuss this and what help they could provide. Mayor Taylor questioned what the size of the building would be. Mr. Howard stated that he was not sure. Commissioner Skaggs asked about the depth. Mr. Howard stated that it goes back 50 feet and that left half of the lot to bring something else in.

 Chamber Dinner:

Mr. Howard informed the Commission that the Chamber dinner was Thursday evening and that there were tickets for City officials, so they could just show up there with their spouse. Commissioner Hlavachick questioned if it was at the fairgrounds. Mr. Howard stated that it was and it starts at 6:00 p.m.

 Executive Sessions:

Mr. Howard requested two executive sessions to last for 15 minutes each and no decision anticipated for attorney-client privilege that would deal with contracts, one to discuss water and the other concerning some property that someone wants the City to buy.

 KMEA Conference:

Mr. Howard stated that he had attended the KMEA annual conference and there was a lot of good information of what was coming in the future.

Public Works:

 Centennial Park restroom:

Public Works Director Russell Rambat commented that Park Superintendent Mark Eckhoff had a plan for the restroom at Centennial Park and they would be using an existing facility. Mr. Rambat added that they would do the work themselves and do it within budget.

 Gate being made:

Mr. Rambat stated that there would be a gate going back to the building with the Christmas decorations and the parks department would be building it in their shop. Mayor Taylor questioned if it would still allow for foot traffic. Mr. Rambat stated that it was a couple of posts and a triangle with a sign on it and they would not be locking it unless there were problems.

Recreation department:

 Annual Christmas dinner:

Recreation Director Bruce Pinkall stated that the annual Christmas dinner would be December 16th and that they had tried to fit it into everyone's schedule.

• Carol retiring:

Mr. Pinkall stated that Ms. Carol Gerard would be retiring at the end of the year to enjoy her life with grandkids. Mr. Pinkall added that they would be looking to fill her position.

Power Plant:

• Parts arriving:

Power Plant Superintendent Ernie Smith stated that the parts for the engine were arriving. Mr. Smith explained that the piston and bearings came quick, but there was no liner. Mr. Smith commented that they would have to wait one year for the rod to get here, so the money would be encumbered for at least a year.

• Second Day Market:

Energy Agent Kenny Kreutzer commented that one of the biggest topics at the KMEA conference was the second Day market that would be tested in 2013 and go live in 2014. Mr. Kreutzer stated that this would totally change everything in the electric department, because we would not know what we were going to pay for power until the end of the hour. Mr. Kreutzer added that there would be 27 different billing cycles for each megawatt of energy with weekly billing and lines of credit would not be available. Mr. Kreutzer explained that they would bid into a pool and tell you when you can and cannot run, which would be federally mandated. Commissioner Skaggs questioned who this would benefit. Mr. Kreutzer stated that they said everyone. Mr. Howard commented that the fortunate thing was that two thirds of ours was contracted, but if transmission was affected, it could be a concern.

Finance Department:

• October sales tax:

Finance Director Diana Garten stated that October sales tax was up $13,240 over last year and this was based on August retail sales. Ms. Garten commented that this was a 7% increase over last year in sales tax revenues, that totals about $99,550 and this was a positive trend.

Mayor:

• Editorial in paper:

Mayor Taylor stated that there was an editorial in the Pratt Tribune where the City took a hammering from Pratt County Farm Bureau, because they were opposing County zoning and thought they should drag the City into it. Mayor Taylor explained that the editorial said that the City was not successful in zoning and some things were ignored and violated on a regular basis. Mayor Taylor commented that the letter stated that structures were built contrary to zoning, both with and without variances being granted. Mayor Taylor stated that the letter gave the example of the Hospice facility that was built in an Industrial Park. Mayor Taylor commented that City Manager Howard said that they had gotten a variance from the Planning and Zoning board and the Commission allowed it.

Mayor Taylor stated that according to DeWeese, based on the City of Pratt experience with zoning over the last 60 years, zoning punishes the honest man, creating an undue hardship and burden on the man with limited resources, while having no effect on the dishonest and ignorant and very little effect on the man with money and resources. Mayor Taylor commented that he had found out that this letter was not written by DeWeese, but allegedly written by Mr. Tom Black. Mayor Taylor added that, if we did not have Planning and Zoning, Wal-Mart could have been located in a residential area and have total chaos, but he had seen it for 20 years and it has done a very good job. Mayor Taylor added that he may not have always agreed, but they have not always agreed with what we have done.

Mayor Taylor stated that he would like to have whoever wrote this come to the Commission and explain what they were talking about and you cannot say these things in generality.

• Parking on Fifth Street:

Mayor Taylor stated that he had been contacted today by Mr. Curtis Nightingale and Mr. Steve Blankenship concerning being able to park on Fifth Street from 4 p.m. to 11 p.m. Mayor Taylor commented that the Blythe Fitness Center needed additional off street parking to accommodate tournaments on the weekends. Commissioner Hlavachick stated that he went there quite often and a number of students park in the Blythe parking lot. Commissioner Graf questioned if the no parking was so that emergency vehicles could get through. Mayor Taylor stated that they hoped that adults would be more cautious of cars coming down the street during after hour events, but, during school hours, there would be no parking. Commissioner Detwiler questioned if it would be enforced by complaints. Public Works Director Rambat stated that they could get the proper signage.

Recreation Director Pinkall commented that there would be a home school basketball tournament in January that involved 32 teams. Commissioner Detwiler stated that there was a lot of parking area by Liberty and both sides of the football field, the parking lot,behind the old school, as well as west of the high school and the new south parking lot. Commissioner Skaggs questioned public use of the property owned by the art museum. Mr. Howard stated that that was not public property, but could be used if the Museum would let them.

• Corp of Engineers:

Mayor Taylor addressed the letter from the Department of Army Corps of Engineers where they stated that they were not responsible for the contaminants at the airport. Mayor Taylor questioned where they came from if not from them. Mr. Howard answered that it could have come from grain that had been sprayed and they claim that was how it got contaminated. Mr. Howard stated that Mr. Reid Bell thought we would get this response, so we will talk to our representatives next. Commissioner Skaggs commented that he was not familiar with the term ‘Brownfield sites’. Mr. Howard explained that that was a State funded program to clean up contaminated industrial sites. Commissioner Detwiler questioned if they had not offered to cost share the program. Mr. Howard explained that they wanted to run a 2 inch service line to the properties, but we would put a meter off of the main and would not be responsible for running the line clear out to the properties. Mr. Howard added that the City was willing to participate in putting a line in even though it was not really our problem. Mr. Howard stated that the process from here would be to approach legislature and go through legal channels. Commissioner Skaggs questioned if the trunk line up there was 8 or 10 inches. Mr. Howard stated that they wanted a two inch, but to feed the airport you would need an 8 to 10 inch line.

Commissioner Detwiler questioned what the court costs would be and why they would not want to cost share with the City knowing that the well was contaminated. Mr. Howard stated that we were not opposed to cost sharing. Mayor Taylor stated that he would like to see us go through our representatives. Commissioner Detwiler questioned if we would consider something else rather than taking it to court. Mayor Taylor stated that the Corp would not allow that to happen. Mr. Howard added that we do not want that either, but want to get it resolved the way it should be. Mr. Howard stated that they do not want to admit it and never will.

Commissioners:

• Brush piles:

Commissioners Skaggs commented that he had been contacted by citizens concer ning brush piles in the neighborhood from storms and that some of the piles were over two years old. Commissioner Skaggs stated that, in some cases, the people do not have a vehicle to dispose of brush and questioned if we could pick up brush piles in alleys periodically. Mr. Howard stated that if a person can get it in their compost cart, they can get it on the truck or they can call for a special pickup. Mr. Howard added that we do not go down the alleys but they can be turned in to the City by a neighbor and they would get a letter or a phone call from the Inspector.

• Executive session:

Mayor Taylor made a motion to go into executive session to discuss land acquisition for 15 minutes. The motion was seconded by Commissioner Graf and carried unanimously.

Upon proper motion, the Commission returned from the executive session with nothing to report.

• Executive session:

Upon proper motion and second, the Commission returned to executive session to discuss attorney-client privilege for 15 minutes.

The Commission returned from executive session upon proper motion with nothing to report.

ADJOURN:

Meeting was adjourned by proper motion.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

______________________________________
LUANN KRAMER, City Clerk

*Page 10 Correction –Mr. Howard stated that it goes back 50 feet and that left half of the lot to bring something else in. **should be 500 feet**

11/21/11-City Commission Meeting Agenda

2011-11-21T16:51:00.000-06:00

MONDAY

NOVEMBER 21, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – November 07, 2011 Regular City Commission meeting

5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

6. BUSINESS:

6.1 Consideration and Approval of Bid to Replace Damaged Roof at the Street Department – Russell Rambat, Public Works Director

6.2 Consideration and Approval of Lease Agreement with the American Legion – Ken Van Blaricum, City Attorney

6.3 Consideration and Approval of Ordinance 1109 Annexing Land to the City of Pratt – Ken Van Blaricum, City Attorney; Dave Howard, City Manager

7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

8. REPORTS

8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission

9. ADJOURN

10/17/2011-Approved City Commission Meeting Minutes

2011-11-08T08:20:00.001-06:00

MONDAY

OCTOBER 17, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Skaggs to approve the minutes of the October 03, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

No one wished to address the Commission.

BUSINESS:

CONSIDERATION AND APPROVAL OF A RENOVATION PROJECT ASSOCIATED WITH ‘SPORT COURT’ AT WALTER BLAKE TENNIS FACILITY:

Recreation Director Bruce Pinkall explained to the Commission that part of the long term renovation plan for the Walter Blake Tennis Facility was to address the basketball court area. Mr. Pinkall commented that the northwest set of courts had a chain link fence that does not mirror the court and there were maintenance issues, so the fence would be replaced with one that was 10’ tall and concrete would replace the dirt to help eliminate maintenance issues. Mr. Pinkall stated that Mr. Zack Deeds had talked about Sport Court having an outdoor facility that they could get involved with.

Mr. Deeds explained that he had come across Sport Court while working on the Blythe Fitness Center and had liked what he saw and they ended up pursuing him for a position with their company. Mr. Deeds stated that Sport Court was the largest court builder, but they have no presence in southwest Kansas and they were looking to fill those gaps. Mr. Deeds added that this project would be the demonstration court for southwest Kansas and would be a showcase piece.

Mr. Pinkall explained that the cost to put in two goals, net adjustment system and surface would be $47,550 but, with Sport Court involved, the total cost would be $35,000. Mr. Pinkall added that it would be their installation and we pay for freight. Mr. Pinkall stated that the Recreation Advisory Board saw the drawing that involved moving the basketball courts north and south on the east end, a volleyball court in the middle and place four youth tennis courts going north and south. Mr. Pinkall commented that Mr. Joe Kramer, who was on the Advisory Board, was excited about kids on a smaller court and that would also allow the Recreation Department to give lessons in a different environment. Mr. Pinkall stated that he had visited with Ms. Connie Robertson, USTA Tennis Service Representative for Kansas, and there were grants that could be applied for for this project. Mr. Pinkall explained that he would like to use travel and tourism money, tournament funds generated from user fees, donations and bed tax so that there would be no need to dip out of tax generated funds. Mr. Pinkall added that this would create a new recreational facility and not affect anyone individually.

Commissioner Skaggs questioned if there would be a second basketball court. Mr. Pinkall stated that there would be room, but they had only looked at one in the initial discussion and left room for that option. Commissioner Skaggs asked if the half circle was built in as part of the design. Mr. Deeds stated that that was painted on and that could be popped up from any spot on the court and be easily fixed if we decided to do a second court later. Commissioner Skaggs commented that he was not clear on the preparing of the surface. Mr. Pinkall stated that they go in with a concrete grinder and work the seams and there was to be no more than a ¼” of differential level for them to lay the surface. Mr. Deeds added that this was being done in a lot of places and Sport Court was having great success with a 10’ 2X4. Mr. Deeds explained that there would be no moisture issues and, if cracks form later, you would not know. Commissioner Skaggs questioned dirt collection. Mr. Deeds stated that it was designed to flush out the bottom and could be cleaned with a blower or power washer. Commissioner Skaggs asked if the surface was sloped for drainage. Mr. Pinkall commented that the current surface was from north to south and does hold some water on the west end, so that would be filled out.

Mr. Deeds stated that the court had lateral forgiveness so that it would be easier on the joints and the impact trauma was significantly less. Mr. Deeds added that Southwest School was going to go with concrete, but ended up going with Sport Court. Commissioner Hlavachick questioned the life of the court. Mr. Deeds commented that the original ones were still out there after thirty-seven years, but there was a fifteen year warranty. Commissioner Hlavachick clarified that Sport Court does the installation. Mr. Deeds stated that they do. Commissioner Skaggs questioned if they interlock like legos. Mr. Deeds stated that it looks like that, but it was actually complex. Commissioner Detwiler questioned if someone could cut it. Mr. Deeds stated that you have to have a jigsaw or shearing device to install it, so that should not be a problem.

Commissioner Skaggs commented that we were developing a beautiful facility, but questioned future parking. Mr. Pinkall stated that they do have some potential parking areas south, but there had been plenty of parking on the street and there was the parking lot around the pool. Mr. Pinkall added that the spectators may have to do some walking.

Commissioner Graf questioned why Blythe Family Fitness had not jumped on this. Mr. Deeds commented that the floor was more expensive than what they ended up with. Commissioner Detwiler questioned how much the grant would contribute to the cost. Mr. Pinkall stated that it could be $2,000 and up. Commissioner Detwiler asked how much was in the tournament proceeds fund. Mr. Pinkall commented that he did not have the account balance, but it was $40,000 that had been accumulated over several years. Mr. Pinkall added that the revenue was in there and that pays for umpires and trophies out of it. Commissioner Detwiler questioned if there would be removable stuff on site. Mr. Pinkall stated that there would be moveable things, but not removable. Commissioner Detwiler questioned if anything could be hauled off. Mr. Pinkall stated that the current nets could be, but the poles were in the ground with u-bolts. Commissioner Skaggs questioned if there would be signage that would be geared for commercializing Mr. Deeds. Mr. Deeds stated that there might be a 2’X2’ banner that says to contact him.

Commissioner Skaggs made a motion to accept the proposal of Sport Court for $35,000 on the court renovation. The motion was seconded by Commissioner Hlavachick and carried unanimously.

Ms. Beth Montei commented that she appreciated the Commission going forward with the youth program. Ms. Montei stated that there was a short court set up at the Blythe Center, but this would be available for lessons when the Blythe Center was not. Ms. Montei explained that this was a great resource for parents and she would be willing to raise funds for the facility. Ms. Montei commented that she could go back twenty years and get hold of people who had played for Mr. Mike Harvey to see if they would help. The Commission thanked Ms. Montei for her comments.

DISCUSSION ON LEASH LAW IN PRATT:

The Commission commented that they had received either an e-mail or letter concerning the leash laws in Pratt. Mayor Taylor questioned what the procedure was that we were using currently. ‘Acting’ Police Chief Gary Myers commented that Mr. Rod Tritt gets a call and locates the dog and, if it had not been loose before, he takes it home and the owner is advised of the leash law and not charged. ‘Acting’ Chief Myers added that, if it was a repeat offender, the dog was taken to the pound and the owners were responsible for the fees. ‘Acting’ Chief Myers commented that they do not make it a habit to have dogs running at large, but some cannot be caught and we do not know who the owners are. Commissioner Skaggs questioned if the owner is cited for a dog at large. ‘Acting’ Chief Myers stated that, if cited, they appear in Municipal Court, but he was not sure of the fine. City Attorney Ken Van Blaricum stated that the next level would be the dog becoming a nuisance and that carries a $50 fine and court costs. Mr. Van Blaricum added that they do not have many second offenders.

Commissioner Graf commented that he had visited with the postman in that area and he said that the biggest problem was the dog barking, but it was not threatening. Commissioner Graf added that, if the dog was off the chain, the owner would come out and get it back on it. ‘Acting’ Chief Myers commented that a citizen can file a complaint. Commissioner Skaggs commented that people do not want anyone to know they have signed a complaint. ‘Acting’ Chief Myers stated that they would not be told unless the person was summoned to court.

Commissioner Skaggs asked Commissioner Detwiler what her take on this was since she was involved with the Humane Society. Commissioner Detwiler stated that she had visited with Ms. Judy Johnson’s daughter and she was terrified of dogs because she had been attacked. Commissioner Detwiler added that she felt the City was doing their job as far as she knew and any dog returned to the owner from the Humane Society had to pay a fee of $40. Commissioner Skaggs questioned an animal’s vaccinations. Commissioner Detwiler stated that they do not police that, but the animal was given shots after the third business day. Mayor Taylor questioned if the owner had to pay that when they picked up the dog. ‘Acting’ Chief Myers stated that no animal was returned to the owner that does not have current registrations. Commissioner Hlavachick commented that he felt that Mr. Tritt was doing very well with this. Commissioner Skaggs asked how many animals were euthanized at the Humane Society. Commissioner Detwiler stated that they try not to do any, but they had done some that were sick.

City Manager Dave Howard commented that we try to give everybody a break and that keeps us from overloading the Humane Society. Commissioner Detwiler stated that they do not have a problem with Mr. Tritt returning an animal to their owner, but would like to see some provisions for a fine for repeat offenders. Commissioner Skaggs commented that if it was not broken, do not fix it. Commissioner Detwiler commented that she did not feel it was broken, but thought it should be discussed since there had been a complaint.

Commissioner Hlavachick questioned who was responsible for picking up dead animals. Mr. Howard stated that we were if it was on our roads and he could be contacted if one was not removed.

CONSIDERATION AND APPROVAL OF QUOTE FOR PARTS FOR ENGINE #7:

Power Plant Superintendent Ernie Smith stated that it was time to replace parts that had been used while working on Engine #7. Mr. Smith explained that there was a long lead time for ordering parts, so they wanted to get them back in stock so down time would be reduced. Mr. Smith commented that parts come from France and it could take several months to get them here.

Mr. Smith explained that Fairbanks Morse was the only source for parts and there were adequate funds for this purchase. Mr. Smith stated that the replacement parts cost $65,838.40 without shipping and sales tax. Commissioner Skaggs questioned how much was kept in the capital equipment budget. Mr. Smith stated that they try to keep line item 304 at $60,000 and 409 at $50,000 and plant maintenance at $75,000. Mr. Howard added that nothing at the power plant was cheap.

Commissioner Hlavachick made a motion to approve the purchase from Fairbanks Morse for replacement parts costing $65,838.40 plus shipping and tax. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF REPLAT AT PRAIRIE PARKWAY BUSINESS PARK:

City Manager Dave Howard commented that Chamber Director Jan Scarbrough and he had dealt with real estate marketing people concerning the oil activity and had shown them the airport and the Business Park. Mr. Howard stated that there was already a plat on the Business Park, but he would like to subdivide the east portion on Block C. Mr. Howard added that our expense would be water, sewer and streets, but he would like to sell the lots in a manner that would extend utilities as they sell.

Commissioner Detwiler questioned how long it takes to do the plat. Mr. Howard stated that he was not sure, but there had to be a survey before the data could be put on a plat and there were signatures that you have to have. Commissioner Skaggs asked if we were extending the existing plat. Mr. Howard explained that we were replating the existing plat. Mr. Howard commented that some companies were looking for twenty plus acres. Commissioner Skaggs questioned if South Wind Hospice was going to extend all the way out. Mr. Howard stated that that option expired December 31st.

Commissioner Hlavachick commented that we were going to run out of ground. Mr. Howard stated that he had showed the two lots that were left at the Industrial Park. Commissioner Skaggs questioned if the utility expense was on top of the $9,000 to replat. Mr. Howard explained that the plating was the $9,000 and we would do the installation of the utilities. Commissioner Skaggs asked if we sell the lots by the foot. Mr. Howard stated that that was how we had done it. Mayor Taylor explained that the cost of utilities could determine the cost, so we would not be selling for what we had been. Mayor Taylor added that we wanted to come to a breakeven point if the person would employ people and buy our utilities. Mr. Howard added that there had been an appraisal six or seven years ago and the ED Board had used that as a tool to get a favorable price.

Commissioner Skaggs made a motion to approve the replat of the Business Park as presented. The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1108 CONCERNING PLAT AND LOT SPLITS:

City Attorney Ken Van Blaricum commented that this ordinance modified a small portion of the zoning ordinance. Mr. Van Blaricum pointed out Section 1 (B)(3) of Article 3 that requires a sub-divider to furnish three copies of the preliminary plat, which was in contrast to the existing ordinance that required ten copies. Mr. Van Blaricum commented that the original Mylar and three copies had to be submitted to the Zoning Administrator twenty-five days prior to a planning meeting rather than the existing fifteen days. Mr. Van Blaricum added that Section 2 of the current ordinance refers to the different ways for a plat to be submitted, such as Mylar and tracing cloth, and that section had been deleted.

City Inspector Brad Blankenship commented that the original Mylar and three copies submitted to the inspector makes the system work better. Mr. Blankenship stated that three copies was workable since we were in the digital age and do not need as many copies. Mr. Blankenship added that you need the original Mylar for the final plat so that it can be signed by the County and City.

The following Ordinance 1108 was then presented to the Commission for their approval: AN ORDINANCE AMENDING ARTICLE THREE (PLATS AND LOT SPLITS) OF THE PRATT CITY-COUNTY ZONING ORDINANCE; PROVIDING FOR SUBMISSION OF FEWER COPIES OF PRELIMINARY PLAT; REQUIRING MORE NOTICE BEFORE PLANNING COMMISSION MEETING OR HEARING CONCERNING PRELIMINARY PLAT; AND REVISING SUBMISSION REQUIREMENTS FOR FINAL PLAT. A motion by Commissioner Detwiler to approve Ordinance 1108 dealing with plat and lot splits. The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA 2:

No one wished to address the Commission.

REPORTS:

City Manager:

• Senator Moran’s exemption:

City Manager Howard commented that Senator Moran was going to introduce legislation to exempt existing stationary engines from the RICE rulings that had been discussed at an earlier Commission meeting. Mr. Howard added that, hopefully, everybody will have as much sense.

• Wildlife & Parks meeting:

Mr. Howard stated that the Wildlife and Parks meeting was interesting and he had learned a few things about how to conduct a meeting.

• Downtown Park:
Mr. Howard commented that the downtown park design from EBH was done and the Leadership group had met amongst themselves, but would come before the Commission for their approval. Mr. Howard stated that the Peoples Bank had given the City the deed and it would be filed after the approval. Mr. Howard reminded the Commission that the park would go back to the Peoples Bank if it was not a park in the future.

Inspections:

• Wal-Mart & Wind Generation:

Building Inspector Blankenship commented that the Planning and Zoning Board would meet Thursday with a company representing Wal-Mart. Mr. Blankenship explained that Wal-Mart wanted to set eight wind generators on top of parking lot lights and needed a height variance from the Board since they would be 10’ above the normal height allowed. Mr. Howard commented that this would save Wal-Mart about 16 KWH, so it was not going to do a lot.

Electric Department:

• Tree Trimming/Christmas Lights:

Director of Electric Utilities Kelly Hemphill commented that the line department had been working on trimming and getting the Christmas lights ready.

Recreation Department:

• Dog Park:

Recreation Director Pinkall stated that the Advisory Board had discussed the dog park and there should be something on the next agenda.

• Eagle Scout:

Mr. Pinkall commented that Mr. Joseph Loomis was working on becoming an Eagle Scout by mapping a walkway through Lemon’s Park and marking the trail for distance. Mr. Pinkall stated that he had been working with Park Superintendent Mark Eckhoff so that it would be maintenance free and user friendly.

Police Department:

• In-car Videos:

‘Acting’ Chief Myers informed the Commission that he had completed the study evaluation on in-car videos and was compiling the information for the next agenda.

Finance Department:

• League Conference:

Finance Director Diana Garten commented that she had attended the League Conference and Commissioner Detwiler had also attended. Ms. Garten stated that there was good information at the conference.

Commissioners:

• League Conference:

Commissioner Detwiler commented that she had enjoyed the informative sessions at the League Conference and that there was a lot of information out there.

• Grass being destroyed:

Commissioner Detwiler stated that she had noticed that vehicles were destroying the grass behind where the Christmas light storage building was. Commissioner Detwiler questioned if there could be a barricade in there to curtail the traffic. Mr. Howard stated that we could put a gate in the driveway, but he would check to see what could be done.

• Dog Park:

Commissioner Detwiler commented that she thought the llama area would be a good place for a dog park. Commissioner Hlavachick added that that would be his choice.

• Wildlife & Parks meeting:

Commissioner Hlavachick commented that he had given a short presentation at the Wildlife and Parks meeting. Commissioner Hlavachick explained that eight jobs were going to take the buyout and we do not know if the Governor and his staff understand that those jobs were fee funded. Commissioner Hlavachick added that these fees come from hunters and fishermen and were not general tax funded. Commissioner Hlavachick stated that these jobs were federally refundable so they get 90% of the fees to pay salaries.

Commissioner Hlavachick commented that he would like to write a letter to the SRS Director of Governmental Affairs Gary Haulmark and explain the difference between the two agencies and that they would not be saving money by not replacing these jobs. Commissioner Hlavachick stated that we would be losing money because the federal aid would be cut and there were dozens that were taking the buyout. Commissioner Skaggs questioned if these eight jobs were specifically fee funded. Commissioner Hlavachick stated that was correct. Commissioner Detwiler added that they used to be totally fee funded until they merged with the park department and then they got general funds.

Commissioner Hlavachick stated that the community was losing eight jobs that would not be replaced and he felt this was an underhanded way of moving Wildlife and Parks to Topeka. City Attorney Van Blaricum commented that the Secretary of Administration for the State Dennis Taylor was listening to tax payer’s complaints and he got the impression he was willing to listen. Mr. Van Blaricum added that Secretary Taylor had the Governor’s ear and might be another good person to get with.

Commissioner Hlavachick stated that he would like to have the other Commissioners’ approval to write a letter on behalf of the City concerning the loss of jobs at Wildlife and Parks. The Commissioners were all in agreement and gave Commissioner Hlavachick their approval.

• Bed Tax to Promote Tourism:

Mayor Taylor stated that the Chairman of the Commission and Secretary Taylor had been at Rotary and had talked about Kansas being 46th out of the 50 states in promoting our State. Mayor Taylor commented that Nebraska spends three times the amount that we do. Mayor Taylor stated that the State did not want to add a 1% bed tax, because they do not want to get into competition with local people.

• County Zoning:

Commissioner Skaggs questioned if anyone was attending the County zoning meetings. Mr. Howard stated that Mr. Blankenship and he would be attending the meeting Wednesday where the Board would be appointed and they would be training.

• Joint Law Enforcement:

Commissioner Skaggs asked where we were on the joint law enforcement issue. Mr. Howard stated that they had met once and there was nothing else scheduled due to conflicts.

• Flag Salute:

Commissioner Graf suggested adding the flag salute to the agenda after the meetings were called to order and he had noticed that the County and other clubs do that. Commissioner Detwiler stated that that had been something that had been asked about at a workshop during the League Conference and other Commissions do it along with an invocation prayer at every meeting. Commissioner Skaggs questioned whether he was not Christian if he did not want to do an invocation or not patriotic if he did not want to do a flag salute. Commissioner Skaggs stated that he had served twice and was a decorated veteran, but he would rather get on with business. Mayor Taylor suggested dropping the second open agenda. Commissioner Graf commented that the flag salute does not take very long. Commissioner Detwiler commented that the invocation would not take long either and it would just be a formality to start the meeting. Commissioner Graf stated that he had been at a meeting in Sedgwick County on Wednesday and they had a prayer and flag salute. Mayor Taylor commented that he had no objections. Commissioner Skaggs stated that he would go with the group and Commissioner Hlavachick stated that he did not see the necessity in it. Commissioner Hlavachick added that he was as patriotic as anyone, so he would go along with the others. Commissioner Hlavachick suggested putting it on the next agenda for discussion and the other Commissioners agreed.

• Out of town:

Commissioner Hlavachick commented that he would be leaving on Thursday until the end of the month, so he would not be able to attend a joint law enforcement meeting if one were to be scheduled.

ADJOURN:

A motion to adjourn was made by Commissioner Detwiler and seconded by Commissioner Hlavachick. The motion and second passed unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

____________________________________
LUANN KRAMER, City Clerk

• Correction: Commissioner Graf made the suggestion to put the flag salute and invocation on the next agenda, not Commissioner Hlavachick.

11/07/2011-City Commission Meeting Agenda

2011-11-03T16:32:00.002-05:00

MONDAY

NOVEMBER 07, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – October 17, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Recognition of Employee’s Years of Service – Mayor and Commission

5.2 Discussion on Cost Estimate for Possible Sidewalk Project – Dave Howard, City Manager; EBH Engineering Staff

5.3 Consideration for the Purchase Option of Ladder Truck from Lenexa – David Kramer, City Fire Chief

5.4 Consideration and Approval of the Purchase of Five In-Car Video Systems – Gary Myers, ‘Acting’ Police Chief

5.5 Consideration and Approval of the Purchase of One Used 2009 Ford Crown Vic from Kansas Highway Patrol Fleet Sales – Gary Myers, ‘Acting’ Police Chief

5.6 Consideration and Approval of Pratt City Attorney Agreement – Dave Howard, City Manager; Ken Van Blaricum, City Attorney

5.7 Discussion on Invocation and Flag Salute at Commission Meetings - Mayor & Commission

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

10/03/2011-Approved City Commission Meeting Minutes

2011-10-18T08:05:00.000-05:00

MONDAY

OCTOBER 03, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Graf to approve the minutes of the September 19, 2011 regular Commission meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.

OPEN AGENDA 1:

No one wished to address the Commission.

BUSINESS:

DISCUSSION AND APPROVAL OF LETTER TO CORP OF ENGINEERS CONCERNING THE EXTENSION OF THE CITY’S WATER MAIN TO THE AIRPORT:

City Manager Dave Howard explained to the Commission that there had been a threat of litigation from Mr. Jesse Moore to the Corps of Engineers or the Department of Defense if something was not done about the water contamination at the airport. Mr. Howard commented that the Corps backed off before that law suit happened. Airport Manager Reid Bell stated that he had written a separate letter to Senator Moran to tell him how the City of Pratt would pursue getting the water main to the airport through the Corps of Engineers. Mr. Bell added that he was advised by their sister airport in Salina, who would be finalizing their situation with the Corps this week. Mr. Bell explained that they had had to sue the Justice Department to get this done and this was just a formality.

Mr. Bell stated that the Corps denies responsibility for the carbon pollution, but they were the only source that had been identified by any party including KDHE. Mr. Bell stated that Salina has a big plume that affects several water sources and it was going to cost millions to take care of. Mr. Howard explained that the agreement we had earlier was that we would pay to go across the highway at a cost of $60,000 and the project would total about $850,000. Mr. Howard added that we had agreed with the Corps to take it across the road to the east side of the airport and replace the well. Mr. Bell stated that, at that time, the Corps was agreeable and the money was in place. Mr. Bell added that Salina said that that was just pennies to the Corps with all the other issues they have to deal with.

Mr. Bell stated that Mr. Tim Rogers in Kansas City had given him some pointers as how to proceed and one was to draft the letter and have it approved and signed by the Commissioners. Mr. Bell commented that the letter would be sent to the Commanding Officer in Kansas City with copies going to Senator Moran, Senator Roberts and Representative Huelskamp. Mr. Bell stated that the thought was that Colonel Hoffman would get back to us with a favorable resolution to avoid further involvement from Washington. Mr. Bell explained that a letter would be directly to the Senators and Representative if Colonel Hoffman responds negatively. Mr. Bell stated that this was the beginning step.

Mr. Bell pointed out the timeline he had given the Commission in their packets that showed that the current carbon tetrachloride in our water source that started in 2004. Mr. Bell stated that if this would become a problem, they would not have any water out there at all. Mr. Howard commented that he had told the Corps representative that, if the second well was contaminated, we intend to take legal action and that was one of the reasons he agreed to do it. Mr. Bell added that they were committed to correcting this problem, but now we were on the back burner. Mayor Taylor questioned if KDHE would offer any help. Mr. Bell commented that he did not know.

Mr. Bell explained that the Corps had hired a consultant from Colorado and there was a meeting at the Municipal Building some time back and he (Mr. Bell) had gone on record that the only issue was not unexploded ordinates, but water contamination caused by the Department of Defense. Commissioner Skaggs questioned why they were not paying to go under the highway and connecting to the water source if they were the ones at fault. Mr. Howard explained that they had agreed to go all the way to the airport with the water main and we were going to take it to our system. Mr. Howard commented that they would not be doing this for the City, but for the homeowners. Mr. Howard stated that the $60,000 contribution from the City was not a bad deal, but we could have probably forced them to pay for the whole thing. Mr. Howard explained that our well was not contaminated at this time, but there was one well that was and had been shut down. Mr. Bell added that we had retained the water rights for firefighting only. Public Works Director Russell Rambat stated that it would be futile to use at any point, even during a fire, because you could expose the system to something you do not want in there.

Mr. Howard stated that the Corps had not said that they were not going to do this, but we were not on the front burner and they would put it off as long as they have to. City Attorney Ken Van Blaricum commented that they were also having budgeting problems. Mr. Rambat commented that something had changed. Mr. Bell stated that the money was in place. Mr. Howard added that, if we do not keep this an issue, they were not going to. Commissioner Skaggs questioned why the Corps was more concerned about the two houses than they were about the water at the airport. Mr. Bell explained that they were on a different water source and they have their own wells. Mr. Bell commented that the Corps had been filtering their water for decades, which was almost a statement of admission. Mr. Howard stated that they did contaminate the water with carbon tetrachloride. Mr. Bell explained that Well #2 was closed because it was contaminated beyond minimal human exposure and should not even be touched. Mayor Taylor questioned if you would want to use for a fire. Mr. Bell commented that the carbon tetrachloride was what they had used to put out their airplanes. Mr. Rambat explained that you would not want to put in the system, but you may be able to put it in a truck. Mr. Bell added that KDHE had no issues using it for fires. Commissioner Detwiler questioned if we would use the new waterline for firefighting. Mr. Bell explained that the whole airport would be supplied with City water. Mr. Howard added that there would be a pump station associated with it. Commissioner Skaggs questioned if we would shut down Well #1. Mr. Howard stated that that well does have problems with nitrates, so we would disconnect it, but may not pull the pumps.

After little more discussion, Commissioner Detwiler made a motion to approve the letter to the Corps of Engineers. The motion was seconded by Commissioner Graf and carried unanimously.

PRESENTATION IN REGARDS TO COP TRAX VIDEO SYSTEM FOR IN-CAR VIDEOS:

‘Acting’ Police Chief Gary Myers stated that he had been studying in-car videos and this system was more than a conventional system and was impressive. ‘Acting’ Chief Myers introduced Mr. Bill Switzer from Video Labs, LLC.

Mr. Switzer explained that he had goggled the town newspaper and had read that the City had narrowed their search for a video system down to two and so he decided to contact ‘Acting’ Chief Myers about Cop Trax. Mr. Switzer explained that Cop Trax started two years ago and their first customer was the Navy. Mr. Switzer stated that they needed to be able to stream live video from a Navy Seal officer without having to spend a lot of money. Mr. Switzer explained that his company had come up with a software platform that you could port to a smart phone. Mr. Switzer added that Navy Seals could be deployed anywhere in the world and someone could sit back live at headquarters and see what was happening in real time through their camera on their smart phone. Mr. Switzer stated that technology led them to Atlanta Beach, North Carolina where Chief Smith questioned if this could be used in his department and be ported to a laptop. Mr. Switzer commented that that was how Cop Trax got started.

Mr. Switzer explained that there would be a laptop in the car that was touch screen, had a back lit keyboard, was water proof and would be mounted in the car. Mr. Switzer stated that there would be a camera in the front seat and another one for the back seat and a blue tooth device that would pick-up the audio. Mr. Switzer had received permission from Summerdale, Alabama to show their system to the Commission for the demonstration. Mr. Switzer commented that ninety-percent of the product was made by Microsoft and data would not be stored on site. Mr. Switzer explained that this system has the capability to text a business owner to let them know the officers were there if they had a request for extra patrol and it also has a tracking application that shows where a police car has gone. Mr. Switzer explained the geocasts that shows who was in the vehicle and GPS tracking along with live streaming video. Mr. Switzer added that a copy of all videos were stored off site and would list the stops a car makes.

City Attorney Van Blaricum questioned what type of data was included. Mr. Switzer stated that it shows latitude and longitude, what method triggered the recording and a water mark, if it goes to court, that shows if it had been tampered with. Mr. Switzer commented that the officers were hands free and would do their duties as they are now. Mr. Switzer explained that the off-loading video could be stored in the Microsoft cloud, but could be viewed when necessary. Mr. Switzer added that the application could also be loaded free to a smart phone and you would know exactly where that person and his car were.

Mr. Switzer stated that the biggest proponent was that this tells the story and the main reason was to insure an officer’s safety. Mr. Switzer added that this system was software based and was half the price of others. Mayor Taylor questioned if our current laptops would work with this system. ‘Acting’ Chief Myers stated that there were not any laptops in the cars right now, but this system would work with the MDT system. City Manager Howard commented that this system could also work for security in our buildings and the power plant. Mr. Switzer explained a new Drom system that could be plugged into a camera and that goes out four times a day for photos and brings it back to your desk. Mr. Switzer added that you could retrieve video without having to go out and get it. Mr. Switzer added that they would not be in stores until December or January. ‘Acting’ Chief Myers stated that they have utilized wildlife cameras, but they have to go out and retrieve media every day. Mr. Switzer stated that videos could be emailed twittered or facebooked.

Mr. Howard questioned the problems with losing connections. Mr. Switzer stated that the system broadcasts two ways and one was a light bar that records thirty frames a second to the hard drive and the other was streaming video. Mr. Switzer explained that he was going to Redman, Washington next week for a meeting with Microsoft concerning the in car video that could be stored in the Microsoft cloud. Mr. Switzer explained that a lot of people can store video, but very few can store live streaming video and store it in the cloud.

Commissioner Skaggs questioned the cost of upgrades. Mr. Switzer stated that upgrades were mainly software. Mayor Taylor questioned annual fees. Mr. Switzer stated that the first year was included and $125 per vehicle per year after the first year. Mayor Taylor asked if that included all software and upgrades. Mr. Switzer stated that it did, but there was also a cloud fee of $250 per month that holds a thousand hours of video. Mayor Taylor questioned how you update what had been stored. Mr. Switzer stated that you can go into any incidents and purge them in ninety days or you can keep them forever. Officer Ed Gimpel suggested that it be downloaded to record management. Mr. Switzer stated that one of the unique things was that this was made to be user friendly and you can go in and export to whomever by email. Mr. Switzer explained that the cloud was six giant data centers that Microsoft had and they had generators in case of power outages. Mr. Switzer added that every video was copied three times.

City Manager Howard questioned how long a City our size would get to the thousand hours. Mr. Switzer stated that it would probably take a year and that does require some management. Mr. Switzer commented that that would be about 1 ½ hours per day per officer, so a thousand should be enough.

After little more discussion, Mr. Switzer thanked the Commission for taking time to review his system.

CONSIDERATION AND APPROVAL OF REQUESTS FOR ‘OLD FASHIONED CHRISTMAS’ ON NOVEMBER 19TH:

Chamber Director Jan Scarbrough explained that ‘Old Fashioned Christmas’ would be on November 19th and would, again, be promoted by Travel and Tourism. Ms. Scarbrough stated that the Travel and Tourism Board would like to do the event on Main Street this year by putting entertainment in the park south of the Barron Theatre. Ms. Scarbrough explained that they would like to close the west side of Main Street off of Fourth Street and Jackson Street from Third Street to Fourth Street. Ms. Scarbrough stated that she would work with the City on the location of the port-a-potties and electricity for the vendors.

After little discussion, Commissioner Skaggs made a motion to approve the request for street closures for ‘Old Fashioned Christmas’. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF ‘MOONLIGHT MADNESS ON MAIN STREET’ EVENT ON OCTOBER 20TH:

Ms. Jan Scarbrough commented that the Chamber would like to celebrate the opening of Main Street with a ribbon cutting and promote the same great stores that struggled through the summer. Ms. Scarbrough suggested that the ribbon cutting ceremony be around 8:00 p.m. in the 300 block of Main Street, so traffic would have to be stopped for a short time and a drawing to follow. City Manager Howard stated that they would do the traffic like they do for the homecoming parades. Mayor Taylor questioned if there would be any streets closed for this event. Ms. Scarbrough stated that there would not be, because they want everyone to focus on the stores.

Commissioner Detwiler made a motion to allow the Chamber to close briefly the 300 block of Main Street for a ribbon cutting for ‘Moonlight Madness’ on October 20th. The motion was seconded by Commissioner Skaggs and carried unanimously.

Ms. Scarbrough reminded the Commission about the Wildlife and Parks Commission meeting on October 13that 1:30 p.m.

CONSIDERATION AND APPROVAL OF COSTS ASSOCIATED WITH RICE/NESHAP COMPLIANCE UPGRADE TO CITY’S DUAL FUEL ENGINE/GENERATORS:

Director of Electric Utilities Kelly Hemphill stated that this upgrade was necessary to be in compliance with EPA regulations. Mr. Hemphill explained that the RICE/NESHAP stands for Reciprocating Internal Combustion Engines/National Emissions Standards for Hazardous Air Pollutants. Mr. Hemphill explained that this would involve putting catalytic convertors on the engines and that would involve changing out the pumping structure and possibly the stack height and alter the enclosure around the exhaust intake filters. Mr. Hemphill commented that these things were not going to be predictable until they had seen the manufacturing design that holds the convertors. Mr. Hemphill stated that Mr. Fairchild and Mr. Hilger were trying to find the best way to make sure the mufflers fit and were trying to get the manufacturer to come on site. Mr. Hemphill added that the drawings would help them determine what type of support bases were needed, if the concrete foundation had to be expanded and changes in the length of the tail pipe section.

Mr. Hemphill stated that he had sent out three bids for the inline catalytic convertor and muffler and got one back. Mr. Hemphill commented that the EPA regulations were involved and some of the requirements had already been done. Mayor Taylor questioned if we were guaranteed that this would reduce 70% of the CO emissions. Mr. Hemphill stated that they said that it would and possibly more. Mr. Hemphill explained that the convertors could run for quite awhile and then had to be cleaned and they start out at above 70% and then go down a bit. Mr. Hemphill added that the mandated monitoring system warns them when that was about to happen and then you turn them over to let the air run back through. Mr. Hemphill stated that they design the mufflers so that the convertors are accessible to personnel.

City Manager Howard commented that the City belonged to several different associations, such as the EMP, KMU, KMEA and we are associated with KPP but not a member. Mr. Howard stated that they all had gotten together and decided to go out for bids as a group to get a better price. Mr. Howard added that they had gone out for the bids since they would be the ones that specify what we need to put in there. Commissioner Skaggs questioned if the funds were in reserves. Mr. Howard stated that they always budget money anticipating changes in air quality regulations. Mr. Howard stated that this was to be installed by the end of 2013. Mr. Howard added that there was a lot of politics involved and we intend to comply but not rush.

Mr. Howard commented that we could go out for bid on our own, but this was a far better way since we do not have any one on staff that had the training or education. Mayor Taylor questioned if we were allowed to say we did not want to do it since it was an unfunded mandate. Mr. Howard explained that we were the cheapest generation and it was better for us to do it. Mr. Howard added that we get our money back by generating and we only run if Sunflower is down. Mayor Taylor asked if there was a limited amount of time you can run them. Energy Agent Kenny Kreutzer stated that, in an emergency, you could run them any amount of time possible, but other times it had to be less than fifteen hours and we would lose our capacity money. Mayor Taylor questioned if that would be cost effective. Mr. Howard answered that we try to avoid that expense. Mr. Kreutzer stated that, with $24,000 a year in capacity payments and run payment, you were talking a six year payback. Power Plant Superintendent Ernie Smith stated that, to go into the emergency start situation, you cannot tie up with the grid unless you were completely black.

Mr. Howard stated that this was the option that they were recommending. Mayor Taylor questioned if our name was secured on the list if the purchases were not made until later. Mr. Hemphill stated that this was long term and the onset would be the engineering fees, so there would not be a lot of money spent at first. Commissioner Skaggs made a motion to approve the costs associated with the RICE/NESHAP compliance upgrade to the City’s dual fuel engine to keep the electric facility in requirement and to approve the purchase for $443,575.20. The motion was seconded by Commissioner Graf and carried unanimously.

REPORTS:

City Manager:

• County Zoning/Wind Generation:

City Manager Howard commented that he had attended a County Commission meeting on zoning and the moratorium on wind generation and it was also attended by Foster and Associates. Mr. Howard stated that he voiced his concern about the three mile jurisdiction that we have and when zonings would overlap, but they decided that would be something that we would work out together. Mr. Howard added that the talk was about defining that area where it does not change, even if we annexed property. Mayor Taylor questioned if this was three miles beyond the airport or college. Mr. Howard stated that he did not believe it was, but the college was contiguous because of Maple Street, so it would be from the college and business park.

Mr. Howard stated that he had told them that we would not process any wind applications outside the corporate City limits. Mayor Taylor asked if the one proposed at the airport was included. Mr. Howard commented that it would be, but with the size of the generators and issues that could come out of this, it would be best for us to honor the moratorium.

• Rodeo:

Mr. Howard commented that the college rodeo went off very well and City staff had done their job. Mr. Howard mentioned that Mr. Jim Stratford from the college had them very organized and had cleaned up by this morning. Mr. Howard stated that no businesses had any issues and there had been over five hundred contestants, but that was not as many as years before.

Electric Department:

• Engine #7 back-up:

Director of Electric Utilities Hemphill stated that engine #7 was back up and running. Mr. Hemphill added that they would be looking into the cost of replacement parts and bring that back before the Commission.

Power Plant Superintendent Smith stated that they ran engine #7 for thirty hours on diesel fuel and had varied the loads, but they would be running the engine tomorrow on natural gas to finish up. Mr. Smith added that they would then be operational.

Finance Department:

• Sales Tax:

Finance Director Garten stated that sales tax in September was up $16,250 over last year and $86,000 over all. Ms. Garten added that this was based on July sales.

Mayor:

• Firemen recognition:

Mayor Taylor recognized several firemen who had attended the 2011 Wichita Hot School hands-on training.

• Thanks to water department:

Mayor Taylor commented on a letter received by Cross Manufacturing commending the water department for their quality of work during a recent repair at their plant. Mayor Taylor noted that Mr. Bob Besser stated that the crew left the work area in better condition than before they started.

Public Works:

• Water Main project on Maple Street:

Public Works Director Rambat informed the Commission that the water main project on Maple Street was put into service and passed all the tests. Mr. Rambat added that the street department would cover it up and remove the barricades this week.

Mayor cont.’:

• Stop lights:

Mayor Taylor commented that a lot of people try to race through the green or yellow lights on First Street and Main Street. Mayor Taylor added that he had watched traffic one evening when the lights were flashing and the trucks had to stop. Mayor Taylor stated that it was not just the trucks, but questioned if it would not be a good idea to do this every evening around 10:30 p.m. or 11:00 p.m. Mayor Taylor suggested doing all three lights on First Street. Mr. Howard stated that they would have to stop three times and that should cure it or they would get a ticket. Mr. Howard added that 10:00 p.m. to 6:00 a.m. would be a suggestion. Police Officer Gimpel stated that the lights on Ninnescah Street and Jackson Street were from 11:00 p.m. to 6:00 a.m. Mayor Taylor was in agreement with those times.

Officer Gimpel questioned if the alleys on Main Street were one way north bound and one way south bound. Officer Gimpel added that the alleys were not marked. Public Works Director Rambat stated that the signs had deteriorated over the years. Mr. Rambat explained that they did not want to have conflicting arrows going every which direction during the construction.

Commission:

• Family visiting:

Commissioner Skaggs commented that he had an opportunity to go to Washington and family told him that that was the place to live. Commissioner Skaggs added that his family was in the audience tonight and the chances were that they would want to come here to live.

• Thank you’s:

Commissioner Detwiler thanked Recreation Director Bruce Pinkall for having a ribbon around the Humane Society during the rodeo and City Hall for having sanitation put out a dumpster for their sale.

ADJOURN:

Commissioner Skaggs made a motion to adjourn that was seconded by Commissioner Detwiler. The motion and second passed unanimously.

__________________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

_________________________________
LUANN KRAMER, City Clerk

10/17/11-City Commission Meeting Agenda

2011-10-13T13:50:00.000-05:00

MONDAY

OCTOBER 17, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – October 03, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Consideration and Approval of a Renovation Project Associated with ‘Sport Court’ at Walter Blake Tennis Facility – Bruce Pinkall, Recreation Director

5.2 Discussion on Leash Law in Pratt – Mayor, Commission and City Staff

5.3 Consideration and Approval of Quote for Parts for Engine #7 – Ernie Smith, Power Plant Superintendent

5.4 Consideration and Approval of Replat at Prairie Parkway Business Park – Dave Howard, City Manager

5.5 Consideration and Approval of Ordinance 1108 Concerning Plat and Lot Splits – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

09/19/11-Approved City Commission Meeting Minutes

2011-10-04T08:04:00.001-05:00

MONDAY

SEPTEMBER 19, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick who would be late.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Skaggs to approve the minutes of the September 06, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

No one in the audience wished to address the Commission.

BUSINESS:

PROCLAMATION FOR SEPTEMBER BEING ‘HUNGER ACTION MONTH’:

Mayor Taylor read the proclamation stating that September was ‘Hunger Action Month’. Mayor Taylor questioned Ms. Diana Harris about how many boxes they had done so far this year. Ms. Harris stated that they had done an average of sixty-five boxes a month this time last year and this year it was up to eighty-nine. Ms. Harris added that the total boxes in 2010 at this time were five hundred twenty-two and this year it was at seven hundred thirteen, so the need was up. Mayor Taylor asked how their money was doing. Ms. Harris stated that they were holding their own.

CONSIDERATION AND APPROVAL OF REPLACEMENT TIE POINT VOLTAGE REGULATOR:

Director of Electric Utilities Kelly Hemphill commented that this bid was a result of existing problems with the transformer and tap changer. Mr. Hemphill explained that this sits at the tie point of our power feed from Southern Pioneer and all the energy that the City consumes goes through that transformer. Mr. Hemphill commented that a tap changer has to be operated to regulate the voltage power that is delivered to the City and that receives about 7,000 taps per year. Mr. Hemphill stated that the transformer and the substations 115,000 volt tie line were installed in 1982.

Mr. Hemphill stated that they had been working on the tap changer every year or year and a half since it was installed. Mayor Taylor questioned that we had been having problems since the installation in 1982. Mr. Hemphill answered that they started noticing problems in 1985 and it was not horribly expensive to work on it in those days because we were always running the steam engines. Mr. Hemphill stated that, from 2006 to today, natural gas had gotten more expensive, so working on it cost about $50,000 every time. Mr. Hemphill added that that could increase with the price of natural gas and materials, but, if it were replaced with a good tap changer, it could last fifty years. Mr. Hemphill commented that that would depend on our protecting our tap changer from overloads, lightning strikes and leaks.

(Commissioner Hlavachick arrived at 5:08 p.m.)

City Manager Dave Howard then introduced Mr. Roy Criswell from Criswell Engineering. Mr. Criswell questioned Mr. Hemphill on whether the $50,000 cost was just for generation. Mr. Hemphill stated that that was for materials and generation, but not City staff’s labor. Mr. Criswell explained to the Commission that, with this type of tap changer, it was common knowledge that it needs more servicing. Mr. Criswell added that it is a ten year period before you need to do an internal inspection on the tap changer and that was from mechanical wear and not electrical erosion. Mr. Criswell commented that, every time it changes the voltage, it has to make a tap change and you have moving contact that creates an arch each time. Mayor Taylor questioned if the new one would do this a million times before it needs servicing. Mr. Criswell stated that it should be twelve and a half years before the first inspection based on 8,000 operations per year. Mr. Criswell stated that he was speaking on behalf of the Reinhausen Manufacturing, because the four bidders had quoted the Reinhausen tap changer. Commissioner Skaggs questioned if we had purchased too small a unit to begin with. Mr. Criswell stated that we had not and explained that tap changers were sized due to the size of the transformer. Mr. Criswell explained that, when McGraw-Edison designed the tap changer that was in service now, they experienced problems with mechanical wear and accelerated wear on contacts.

Commissioner Skaggs questioned if this had been budgeted. Mr. Hemphill stated that it had been budgeted in capital improvement reserves. Mr. Howard stated that the staff had been analyzing this for years. Mr. Howard explained that we have to go offline and use the steam plant and it costs $50,000 a week to run the steam plant and repairs were on top of that. Mr. Howard commented that another concern would be that we would be disconnected from the grid until we bring our generation up if something serious would go wrong. Mr. Howard stated that this was too volatile to not do anything. Mayor Taylor questioned if it operates when we were producing. Mr. Criswell explained that you block it on step, because the load side of the transformer was what the load side of the transformer voltage relay senses and, as the load increases, the voltage sags and it raises the voltage. Mr. Criswell added that, as the load goes down, it needs to be brought down. Mr. Criswell commented that, when generating, you generate on the load side of the transformer and it could change from one extreme to another and never change the load voltage and you use the tap changer manually and zero out the bar code. Mr. Criswell added that you raise or lower the low tap changer steps so that the operator gets the number that he wants to look at and it never operates automatically. Mr. Criswell explained that the tap changer could be used to regulate the voltage if generation was below the City’s demand.

Mr. Howard commented that, after three or four of these repairs we were doing every year or year and a half, we would pay for this in four to six years. Mr. Howard explained that Mr. Criswell had mentioned having an inspection before the five year warranty was up to insure that things were working the way they should. Commissioner Skaggs questioned how long it would be before this would be installed and operational. Mr. Hemphill stated that their target date was April 1st, but that would be negotiated with the vendor. Mr. Howard added that it would be a ten to fourteen day project and we would be generating ourselves during that time. Commissioner Skaggs questioned if we would be able to last until April. Mr. Hemphill stated that we should be able to last that long and Southern Pioneer thought that they would be able to coordinate some of their work on transmission lines with our outage. Mr. Howard commented that we try to do other things that require us to be offline when we bring up the steam plant. Mayor Taylor questioned if we could get along with only the steam plant that time of year. Mr. Hemphill stated that that should be true.

Commissioner Detwiler clarified that the funds were in capital equipment reserves. Mr. Howard stated that was correct and it was also the generation costs for the ten to fourteen days. Mr. Howard explained that they would lock in the gas prices pretty soon so that it could be budgeted, but they were talking about $50,000 for a seven day period.

Mr. Howard stated that we would be dealing with one company since the low bidder would also do the installation. Mr. Howard added that the bottom three bids were fairly tight so that was a good indication that we were in the proper range and nobody had missed anything. Commissioner Detwiler questioned if the bids were apples to apples. Mr. Hemphill stated that Mr. Criswell had helped with that and, with Reinhausen being the manufacturer and doing the installation of the equipment, it was the best choice. Commissioner Detwiler made a motion to accept the bid of $204,963 from Reinhausen Manfacturing to replace the tie point voltage regulator. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1106 CONCERNING GENERAL CONTRACTORS:

City Attorney Ken Van Blaricum commented that this ordinance was a product of a year of research from the staff and Building Board to establish general contractors as a class that would be licensed and reassure people of the City that they were in good hands. Mr. Van Blaricum read the definitions of a general contractor as they were listed in the ordinance. Mr. Van Blaricum continued to the items listed for the license that would be required for a general contractor. Building Inspector Brad Blankenship commented that the cost of the license would be $60 the first time and renewals would be $30. Mr. Van Blaricum then reviewed the qualifications for the Commission. Mr. Van Blaricum commented that, after some discussion, the Building Board had decided that the date to grandfather any contractors doing business would be February 28, 2011 and they would be exempt from testing.

Commissioner Skaggs asked how they get their license. Mr. Blankenship stated that they would come to the City office for that. Mr. Van Blaricum commented that this was the product of the contractors working with Mr. Blankenship. Mayor Taylor questioned if this includes Kingman or Sawyer. Mr. Blankenship stated that it did. Mr. Blankenship explained that the board consisted of five members and most of them had been here more than fifteen years. Mr. Blankenship added that they tried to make this homeowner friendly and they had received positive feedback from more than twenty-five contractors who had attended some of the monthly meetings. Mr. Blankenship stated that we now have an ordinance that would weed out some contractors. Mayor Taylor questioned if a person could call to see if a contractor was licensed. Mr. Blankenship stated that was correct.

Mr. Van Blaricum continued with the qualifications for a license, which were that they have to obtain workmen’s compensation insurance and general liability insurance for $500,000 per occurrence and $1 million in the aggregate. Mr. Van Blaricum added that those certificates would be filed with the City Clerk and those certificates had to be a one year policy. Commissioner Detwiler questioned if they had to have Kansas insurance if they were working here. Mr. Van Blaricum stated that they have to prove that they have insurance and that they are authorized to do business in Kansas. Mr. Van Blaricum added that the license would be issued by the City Clerk and penalties were the general penalties per the general code.

The following Ordinance 1106 was then presented to the Commissioner for their approval: AN ORDINANCE CONCERNING GENERAL CONTRACTORS IN THE CITY; DEFINITION, REQUIREMENTS, QUALIFICATIONS, APPLICATION, LICENSING AND PENALTIES. Commissioner Graf made a motion to accept Ordinance 1106. The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1107 CONCERNING LIMITED CONTRACTORS:

City Attorney Van Blaricum explained the definitions of a limited contractor and that the City needed something between a general contractor and a more specific contractor. Mr. Blankenship stated that the cost for the license was the same as the general contractor license. Mr. Van Blaricum added that there was no test for a limited contractor, but they had to satisfy the building inspector. Mr. Blankenship explained that not anyone could get a roofing permit, so it is confined to them knowing what they are doing.

Commissioner Skaggs asked if they could give an example of Section B(c). Mr. Van Blaricum stated that that would be a situation where someone who had no specific credentials wants to work, so they find a licensed limited contractor in town, obtain the permit and do the work. Mr. Blankenship clarified that that would be handyman work such as putting in a piece of drywall or repairing a baseboard. Mr. Van Blaricum stated that the insurance requirements were the same for the limited contractor as they were for the general contractor.

The following Ordinance 1107 was then presented to the Commission for their approval: AN ORDINANCE CONCERNING LIMITED CONTRACTORS IN THE CITY; DEFINITION, REQUIREMENTS, QUALIFICATIONS, APPLICATION, LICENSING AND PENALTIES. Commissioner Skaggs made a motion to approve Ordinance 1107 for limited contractors in the City. The motion was seconded by Commissioner Detwiler and carried unanimously.

DISCUSSION ON LEC’S HVAC:

Pratt County Sheriff Vernon Chinn explained to the Commission that the LEC Committee had been discussing the issues with the HVAC unit at the Law Enforcement Center and there were now serious heating and air issues. Sheriff Chinn commented that the building was more miserable on the north end and they had to add more water to keep up with the cooling. Sheriff Chinn stated that they had hired an engineer about a year and a half ago and he was making recommendations.

Sheriff Chinn explained to the Commission that the cooling tower had been put in in 2001 but, with the moisture in the room going up the main shaft on the north end, it could cause issues with mold. Sheriff Chinn commented that the cooling tower would be replaced and moved outside the building, which was a minimal security risk. Sheriff Chinn stated that the plan was to add another unit for the north end and for dispatch.

Sheriff Chinn stated that the committee went with the base bid and option one, two and four and with a galvanized steel core in the cooling tower. Sheriff Chinn explained that Waldinger Corporation had bid $242,989 plus $1,650 for the bond and $6,000 for the stainless steel for a total of $251,039 and Integreen Services had bid $243,936 with the bond included and $6,820 for galvanized steel for a total of $250,756. City Manager Howard reminded the Commission that the City would be responsible for half of that cost and there was about $90,000 in that fund, so there was a bit of a shortfall. Finance Director Diana Garten stated that there was $90,000 in there at the end of 2011 and $15,000 would be added in 2012, so the rest would be made up in 2013. Sheriff Chinn stated that the County had taken action and approved the bid from Integreen Services.

A motion was made by Commissioner Hlavachick to approve the cost of $135,378 for ½ of the heating and cooling unit from Integreen Services for the Law Enforcement Center. The motion was seconded by Commissioner Skaggs and carried unanimously.

DISCUSSION ON UTILITY REBATE FOR MAIN STREET BUSINESSES:

City Manager Howard commented that City staff had set down and talked about different issues on the utility rebate. Mr. Howard stated that you would have to clarify who would get a rebate when some were hurt and others were not hurt as much and whether to look outside the construction zone since some were claiming that they were hurt due to the detour caused by the project. Mr. Howard explained that it may be better to wait until October when we have the sales tax figures for summer.

Mr. Howard stated that it had been brought up that they should have to go through an application process, but you still have to consider whether you cut their electric bill by a certain percentage or reimburse all of them the same. Mayor Taylor stated that the application process was important and, his business not being affected as much, would not apply for it. Mayor Taylor added that other businesses, such as the coop and restaurant down south, could have been affected. Mr. Howard agreed that they may claim that the lack of truck traffic affected them and we need to have financial responsibility to have a paper trail, so we have a process in place in case questioned by the auditors. Commissioner Hlavachick agreed and stated that he was all in favor of helping, but we were dealing with tax payer’s money. City Manager Howard questioned if the banks got hurt. Commissioner Detwiler commented that she could not imagine that they had. Mr. Howard questioned if they would qualify for a rebate. Commissioner Skaggs commented that some businesses had tried to make their business more accessible.

Mayor Taylor commented that residential customers paid higher electric bills due to the weather, so maybe we should take into consideration the residential bills for that period and compare them to last year to see how much more electricity was burnt. Mr. Howard stated that you could do an average. Mr. Howard reminded the Commission that the downtown meetings were not for the benefit of the City, but for the businesses downtown to be ready and prepared. Commissioner Graf stated that, if people set precedence, then everybody was going to want something. Commissioner Graf added that they could claim that a water main break hurt their business too. Commissioner Skaggs commented that we could look at it more seriously if a business was going out of business, but he thought it was better not to open this can. Commissioner Graf questioned if this was what happened to JC Foodliner. Mr. Howard stated that he had left us with a hefty bill. Commissioner Graf commented that this was a bad deal to open up and it would always haunt us. Commissioner Detwiler commented that she was concerned for the merchants on the 300 block, but it obviously runs all the way down Main Street. Mayor Taylor stated that, if we do it, we do it for the whole construction area. Commissioner Graf mentioned the impact on the coop and the trucks that went around during the construction. Commissioner Skaggs suggested leaving it and then those that thought that they were impacted greatly could bring in substantiating information that we would look at on a case by case basis. Commissioner Detwiler suggested Economic Development help existing businesses like they do a new business.

Mr. Howard stated that it would be a good idea to wait until the first of November and we should get a quick feeling of who was impacted. Commissioner Detwiler offered a motion to table this issue until the sales tax data was available. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF BUDGETED VEHICLE FOR THE WATER DEPARTMENT:

Public Works Director Russell Rambat informed the Commission that the water department was in need of a new utility pick-up and it would replace the 2001 Dodge with 120,000 miles on it. Mr. Rambat stated that the pick-up was used up and had been a large maintenance issue the last few years.

Mr. Rambat explained that the water department had been budgeting for this vehicle for four years and they had sent out and received two bids. Mr. Rambat stated that Lanterman Motors had bid $42,746 and Doug Reh Chevrolet bid $36,946. Mr. Rambat commented that they were both for a utility bed, power wrench and a tommy lift. Mr. Rambat informed the Commission that they had not asked for a trade-in value and it would probably be put in the next City auction.

Mr. Rambat stated that he would like to recommend the vehicle be purchased from Doug Reh Chevrolet for $36,946. Mr. Rambat added that the water department had done a good job setting money aside. A motion by Commissioner Hlavachick to approve the purchase of a replacement vehicle from Doug Reh Chevrolet for $36,946 plus sales tax was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF RE-APPOINTMENTS OF FRED BADDERS AND DOUG MEYER TO THE PLANNING COMMISSION:

Building Inspector Brad Blankenship informed the Commission that Mr. Fred Badders and Mr. Doug Meyer had agreed to serve another term on the Planning Commission. Mr. Blankenship stated that the board would like to recommend the re-appointments of Mr. Badders and Mr. Meyer to another term. Commissioner Hlavachick offered a motion to re-appoint Mr. Fred Badders and Mr. Doug Meyers to another term on the Planning Commission. That motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF RE-APPOINTMENT OF CHAD WESTHOFF TO THE BUILDING BOARD:

Mr. Blankenship commented that Mr. Chad Westhoff had been an excellent board member on the Building Board and had provided insight on the plumbing side. Mr. Blankenship recommended to the Commission the re-appointment of Mr. Westhoff to an additional three year term. Commissioner Hlavachick made a motion to approve the re-appointment of Mr. Chad Westhoff to the Building Board for a three year term. The motion was seconded by Commissioner Skaggs and carried unanimously.

OPEN AGENDA 2:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

• Pratt Feedlot:

City Manager Howard informed the Commission that he had been working with Director of Electric Utilities Hemphill and Energy Agent Kenny Kreutzer on the 150 KW wind generator for the Pratt Feedlot. Mr. Howard added that KMEA was also involved. Mayor Taylor questioned if this violated any FAA regulations. Mr. Howard stated that the airport had submitted an application to the FAA and this was a low enough tower that the FAA had approved it.

Public Works:

• Mosquitoes:

Public Works Director Rambat stated that they had sprayed for mosquitoes last Friday and Saturday.

• Certified Tree Service:

Mr. Rambat stated that Certified Tree Service had started cleaning the sewer easement Wednesday.

• Sealing project:

Mr. Rambat stated that the street sealing project should start tomorrow in the southeast corner of town.

• New waterline:

Mr. Rambat informed the Commission that the new 12” water main on Maple Street between Sunrise Avenue and Welton Street was underway and would reestablish continuity on both water towers.

Inspections:

• 5th & Jackson:

Building Inspector Brad Blankenship commented that the house at Fifth Street and Jackson Street would be torn down. Mr. Blankenship added that it was owned by the Filley Foundation and the group had voted to have it removed.

Electric Department:

• 30 hour run:

Director of Electric Utilities Hemphill commented that the power plant engine was back together and they were beginning their thirty hour run. Plant Operator Brian Evans commented that the thirty hour run had started at 8:00 a.m., but an electrical problem had shut it down so they would be starting the thirty hours again tomorrow morning. Power Plant Superintendent Ernie Smith explained that the engine has to run continuous for thirty hours and, when you have to shut it down, you start over.

• Sirens:

Mr. Hemphill stated that line distribution staff had installed the two new sirens and they were in operation during the test today. Mr. Hemphill added that they had been tested twice due to a radio malfunction.

Parks & Recreation:

• Board Meeting:

Recreation Director Bruce Pinkall stated that the Leadership class would be coming to the next Parks and Recreation Advisory Board meeting to discuss the park project on Main Street. Mr. Pinkall commented that he may have more information at the next meeting.

• Texas company:

Mr. Pinkall commented that there was a company out of Texas that was considering having their regional office in Pratt. Mr. Pinkall stated that they would be assisting them in facility issues and improving some park areas.

Commission:

• Dog Park:

Commissioner Hlavachick questioned where we were on a dog park, because there were people who want to see that happen. Commissioner Hlavachick asked that there be some movement from the Advisory Board.

Commissioner Hlavachick questioned if there could be a watering fountain for dogs attached to one of the water fountains in Lemon’s Park. Mr. Rambat stated that he would look into that. Commissioner Detwiler stated that it would be nice to have one on the walkway and informed the staff that there was one by the shelter house.

• Dangerous hole:

Commissioner Hlavachick mentioned that there was a hole that had washed away and looked dangerous by the house at Fifth Street and Jackson Street. After little more discussion, City Manager Howard stated that he would look into it.

• Sixth Street speed limit:

Commissioner Detwiler questioned if there was a speed limit on Sixth Street and explained that there were cars that were coming off of Watson Street and not stopping at the stop sign. Commissioner Detwiler commented that she saw another bus incident in front of her house where the bus was stopped and two pick-ups went around it.

• Pilot Club Express:

Commissioner Detwiler informed Mr. Rambat that the Pilot Club Express was closed for the season so they would not need any more fuel until the Spook Express.

ADJOURN:

Commissioner Hlavachick made a motion to adjourn and the second by Commissioner Detwiler followed. The motion passed unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

____________________________________
LUANN KRAMER, City Clerk

10/03/2011-City Commission Meeting Agenda

2011-09-30T08:10:00.001-05:00

MONDAY

OCTOBER 03, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – September 19, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Discussion and Approval of Letter to Corp of Engineers Concerning the Extension of the City’s Water Main to the Airport – Reid Bell, Airport Manager; Dave Howard, City Manager

5.2 Presentation in Regards to Cop Trax Video System for In-Car Videos – ‘Acting’ Police Chief Gary Myers; Bill Switzer, Video Labs, LLC

5.3 Consideration and Approval of Requests for ‘Old Fashioned Christmas’ Event on November 19th – Jan Scarbrough, Chamber Director

5.4 Consideration and Approval of ‘Moonlight Madness on Main Street’ Event on October 20th – Jan Scarbrough, Chamber Director

5.5 Consideration and Approval of Costs Associated with RICE/NESHAP Compliance Upgrade to City’s Dual Fuel Engine/Generators – Kelly Hemphill, Dir. of Electric Utilities; Dave Howard, City Manager

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

09/06/11-Approved City Commission Minutes

2011-09-20T08:27:00.002-05:00

TUESDAY

SEPTEMBER 06, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Skaggs to approve the minutes of the August 15, 2011 joint City/County meeting, the August 15, 2011 regular Commission meeting, the August 18, 2011 recessed Commission meeting and the August 29, 2011 special call meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

• Justice dysfunctional:

Mr. Luca Matei informed the Commission that he had requested the salary of the City Commission and the City Manager. Mr. Matei explained the salaries of those offices in Wichita. Mayor Taylor commented that the Mayor of Wichita was an elected position and he was part time. Mr. Matei continued speaking about justice being dysfunctional. Mayor Taylor questioned how this pertained to City business. Mr. Matei stated that if City people were abused, then it was City business. Mr. Matei commented that he was not the only one that had been abused by the judge, attorney and police.

• Utility refund for Main Street Businesses:

The owner of Sunflower Consignment, Ms. Sandy Decker, commented that Recreation Director Bruce Pinkall had done an awesome job getting people downtown during the construction project, but the construction had caused a big drop in her sales. Ms. Decker explained that she had had to cut back on employee’s hours and one had quit. Ms. Decker stated that the project affected the whole community and she had not paid in as much in sales tax due to low sales. Ms. Decker stated that the 300 block of South Main Street had been closed for the entire project. Ms. Decker added that local people thought they had closed and she had lost a lot of tourist trade.

Ms. Decker commented that she knew that the City gave new businesses incentives and she questioned if the Commission would consider paying or crediting 50% of the last three months City bills for the South Main Street businesses. Mayor Taylor stated that the project had probably affected her more than it had him, because he does not get walk-in traffic very often. Mayor Taylor questioned Finance Director Diana Garten if we had the most current sales tax figures. Ms. Garten stated that sales tax was up $70,000 from last year and August sales tax figures, which were for June sales, had broke even.

Commissioner Skaggs commented that this was what we had all been worried about before the project started and he sympathized with her. Commissioner Skaggs added that he would like to see the City do something. Mayor Taylor questioned if it would be in the form of a rebate for June, July and August utility bills. Commissioner Skaggs stated that the 300 block did take the brunt end of the construction. Mayor Taylor commented that you could not single out that block. Commissioner Hlavachick commented that it was a hard call and he could not see singling out one block.

Mayor Taylor suggested having City staff look at the expenses at both twenty-five and fifty percent rebate to see if it would be feasible to help downtown. City Manager Dave Howard stated that they would do that, but the excessive heat meant higher electric bills and we did not have anything to do with that. Commissioner Detwiler commented that, with their block closed and the high bills, they got hit from both directions. Mr. Howard stated that we would look at it store by store. Mayor Taylor related to Ms. Decker that he was not promising anything, but it would be discussed again at the next meeting.

BUSINESS:

CONSIDERATION AND APPROVAL FOR USE OF THE SCOUT CABIN AND CLOSURE OF THE 200 BLOCK OF ROCHESTER STREET BY PHS ON OCTOBER 14TH & 15TH:

Recreation Director Bruce Pinkall stated that he had received a memo from Mr. Curtis Nightingale concerning the use of the Scout Cabin and the closing of Rochester Street for the State Tennis Tournament on October 14th and 15th. Mr. Pinkall commented that the street department leaves the barricades at the corner and the school puts them up and takes them back down. Commissioner Skaggs questioned what they use the Scout Cabin for. Mr. Pinkall stated that they use it for meetings. Commissioner Detwiler corrected the memo in that it was the 300 block of Rochester Street and not the 200 block. Mr. Pinkall stated that was correct. A motion by Commissioner Hlavachick to approve the request from Pratt High School to close the 300 block of Rochester Street on October 14th and 15th and to use the Scout Cabin. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR THE ROLLING HILL TREE CLEARING/TRIMMING PROJECT:

Public Works Director Russell Rambat stated that the bids were for a tree clearing project in the sewer easement in the Rolling Hills Division. Mr. Rambat explained that it was difficult to get back in there to do maintenance and it was the only utility in this easement. Mr. Rambat explained that the tree trimmers had met at the site and reviewed what needed to be achieved before they submitted their bids.

Mr. Rambat recommended the low bid from Certified Tree Service in the amount of $2,000 plus $300 to apply stump control to cut stumps. Mr. Rambat added that we were going to stay on top of this so we do not have to do this again. Commissioner Hlavachick commented that there was a big difference in the bids. Mr. Rambat stated that Certified Tree Service had been doing that lately and they had done work for us before and did a good job. Mr. Rambat stated that that was the beauty of the bidding process.

A motion by Commissioner Detwiler to accept the bid from Certified Tree Service with the option for stump removal for $2,300. The motion was seconded by Commissioner Skaggs and carried unanimously.

PRESENTATION BY PRATT CITY FIRE DEPARTMENT AND OPTIONS FOR TRUCK SITUATION:

Pratt Fire Chief David Kramer stated that the department had put together an informational packet that would give the Commission an idea of who they were, why they were at this meeting and why this purchase was important to the department and the community. Captain Todd Hoffman presented the Commission with a short power point presentation that showed training meetings, the department’s mission statement and various other activities that the fire department takes part in. Captain Hoffman stated that that was a short presentation on what the fire department does for the community and he added that they take great pride in doing it.

Captain Hoffman explained to the Commission that there was never a good time to do something about the apparatus, but Engine #6 was having tank and valve issues. Captain Hoffman explained that it was not how tall buildings were but what it takes to meet ISO Standards when a department was in need of a new truck. Captain Hoffman stated that Engine #5 was not compliant and it was not cost effective to fix Engine #6. Captain Hoffman explained that the department was offered a $10,000 incentive for a trade in on a new truck for Engine #6, but the cost of repairs would be $20,000 plus. Captain Hoffman suggested that Engine #5 be retired, Engine #6 be replaced with Engine #1 and the possibility of purchasing an aerial from Lenexa for $150,000. Captain Hoffman added that a lease/purchase payment for a $150,000 truck from Lenexa would not have a payment due until a year after the date of delivery.

Mayor Taylor questioned what the 2011 pump and ladder certification meant on the Lenexa truck that was in the presentation. Chief Kramer stated that that meant it had tested to the current standards. Mayor Taylor questioned if those standards change. Chief Kramer explained that they have to test out at what they were purchased at.

Commissioner Skaggs commented that he would have liked to have hard copies of the costs that were in the presentation. Chief Kramer apologized for that and explained that they did not have that information until later. Chief Kramer commented that Lenexa had to wait for budget time to see what they were able to do on the aerial truck. Commissioner Skaggs questioned if it would not be cost effective to replace the tank on Engine #6 over a new one at $350,000. Chief Kramer explained that it was their intent to keep the front line truck in its best condition, but Engine #1 was being over used and they had hoped it would last twenty years or more. Chief Kramer added that the companies that do the tank replacement cannot believe that we were considering repairing the truck. Mayor Taylor stated that they must have deeper pockets than we do and, if the engine was good, it seems better to put $20,000 into a $10,000 truck rather than $350,000. Mayor Taylor added that you could get ten more years out of that truck and not lower the ISO rating. Chief Kramer commented that ten more years would make the truck forty-three years old. Mayor Taylor commented that he has gotten that out of a lot of equipment and $350,000 vs. $20,000 was a no brainer. Commissioner Skaggs commented that we should repair what we have and budget for the future. Commissioner Skaggs added that there were no idle funds for a major purchase like that and he realized that the Lenexa aerial would probably not be available then.

Commissioner Graf questioned if Township 12 had an aerial truck. Chief Kramer stated that they do, but he had been told that that truck had a lot of problems. Commissioner Graf questioned if it had passed tests. Chief Kramer answered that it had not been tested and explained that rural insurance ratings were not as affected by ISO ratings. Commissioner Detwiler questioned what makes it not a good truck. Chief Kramer explained that the service person told them that they would not get on that truck and that it had hydraulic oil issues.

Chief Kramer stated that they were not asking to do anything until Engine #1 was paid for, but he was concerned about safety and doing their job and tactics in a better and safer manner. Commissioner Skaggs commented that the fire department has a nice facility and the Commission was proud of their accomplishments, but the tax payers do not want to make big expenditures. Chief Kramer stated that the Lenexa truck was time based and they were not expecting it to happen tomorrow. Chief Kramer explained that the truck in Iuka was out of service and it was also included in our ISO rating to get to 300,000 gallons a minute that was required to get to the five rating.

Chief Kramer added that they had not planned on the problems with #6, but they hoped to purchase the Lenexa truck to replace it on a lease agreement since Engine #1 would be paid for this year. Mayor Taylor commented that they had not informed the Commission of that plan and some money should have been set aside. Mayor Taylor questioned if they were getting one mill now. Finance Director Diana Garten stated that was correct and the rest goes into the fire department equipment reserves. Mayor Taylor stated that we should not do away with that and then there would not be as much in interest. Chief Kramer commented that they had saved a lot of money on the lease purchase and interest rates now were barely over 3%. Ms. Garten stated that they had paid 4.5% interest on the current truck and that amounted to about $44,000 over nine years. Commissioner Skaggs questioned if a lease/purchase was available for a used truck. Chief Kramer stated that it was, but for a shorter time span.

Chief Kramer apologized if they had left the Commission out of the loop, but they do try to keep their equipment up to date. Chief Kramer added that the maintenance on the Lenexa truck was appealing and, at $150,000, they were trying to help us. Mayor Taylor questioned if we would not be back where we were if we repaired #6. Chief Kramer stated that we would be, but you do not know how long that was going to last. Commissioner Hlavachick questioned if Lenexa would consider a lease/purchase. Chief Kramer stated that that would have to be done here. Commissioner Skaggs questioned if the new station could accommodate the aerial. Chief Kramer stated that it would. Commissioner Detwiler commented that $44,000 in interest was a lot of money and more than was needed to fix the truck.

Firefighter Chad VanSlyke commented that there were other issues with #6 that had not been brought up, such as the safety of the driver operator. Firefighter VanSlyke stated that there were less safety features on the 1978 than the 1991 and one was that, if the 1978 was ever in an accident, the driver would go through the windshield. Mayor Taylor questioned adding restraints or seat belts. Chief Kramer stated that it has a single restraint. Lieutenant Dan Decker commented that it was also illegal to ride on the back of the truck, so you cannot chose to ride on the truck to a fire rather than taking your personal vehicle. Lt. Decker added that, with a truck like Lenexa’s, you could take half a dozen guys and still have the others respond P.O.V.. Chief Kramer commented that there had also been a problem with the master cylinder and it was very difficult to drive. Chief Kramer added that there were also clutch problems where it jumps out the door and the brakes were also a problem. Chief Kramer stated that they also had never replaced any tires on Engine #6.

Commissioner Skaggs stated that he would like to see something in black and white and not on how to be a firefighter. Commissioner Skaggs stated that he wanted figures they could study. Chief Kramer commented that the members of the department wanted to present that to the Commission. Commissioner Skaggs stated that it was well put together. Mayor Taylor stated that the safety of the community and the firefighters was important, but this truck had suited us for many years, so he was looking at the repairs at $10,000 to $20,000. Commissioner Hlavachick stated that he agreed with Mayor Taylor and Commissioner Skaggs, but he had thought for a long time that the City needed a ladder truck and the Lenexa deal may be a one-time shot. Commissioner Hlavachick suggested that we look into what it would take to buy it on a lease/purchase, but he would not consider a $350,000 truck. Chief Kramer stated that it could be done like it had before and 60 to 65% were done through a municipal lease, which gives the lending institute tax advantages. Commissioner Detwiler commented that, if she wants something, she saves up for it and, although this may be a good deal and interest rates were low, they should save for it and purchase later. Chief Kramer explained that, with the restraints that the City has asked for in the budget, it takes all of the $193,000 he has to run his department, so there was no money to set aside. Chief Kramer added that what they do not use goes to reserves and they were trying to maintain what they have. Commissioner Detwiler asked if there was a use it or lose it policy in the City budget. City Manager Dave Howard stated that they do spend a better part of their budget. Ms. Garten added that the truck payment had been set aside. Chief Kramer stated that they have about $3,000 to $5,000 in reserves now. Commissioner Detwiler stated that, with the truck payment and the $3,000 or $5,000, that was $29,000. Chief Kramer commented that their equipment was very expensive. Chief Kramer added that they would like to do that, but they were concerned about a complete failure and he has to try to explain to the guys why we spent $150,000 on a fitness center. Mayor Taylor stated that the Commission had spent $400,000 on a new facility for the fire department, so they were not to point fingers on where we spent money. Mayor Taylor added that they were a volunteer department and had the best equipment they possibly can and we were not a City that could afford this purchase. Mayor Taylor explained that we should take a stop gap measure and spend $20,000 to try to get the truck to last a few more years. Chief Kramer stated that there was not a market for that truck and that that amount was an incentive amount the company would offer on a trade-in on a different vehicle. Mayor Taylor questioned grants that would be available. Chief Kramer explained that they had tried the last three years to get a new truck, but we never qualify. Mayor Taylor stated that we were too wealthy of a community. Chief Kramer stated that they say that that does not have an effect, but you get awarded the grant if you meet the criteria.

Chief Kramer stated that they appreciate all the support of the Commission, but the fire station does not put out fires. Commissioner Detwiler commented that the new station needs a new roof, so you need to protect your investments and they had gone about it backwards. Commissioner Detwiler stated that, if there was a F5 tornado, they better get that equipment out of that concrete building. Mayor Taylor commented that that was a different subject, but he would like for them to put some information together. Commissioner Skaggs questioned why we maintain a truck in Iuka. Chief Kramer explained that they could not keep that truck in the old station and Iuka also responds to the airport with us. Commissioner Skaggs questioned if they have their own department. Chief Kramer stated that they were a separate department. Commissioner Skaggs questioned how they dealt with that engine failing. Chief Kramer stated that they purchased a new truck to fill the gap and that lowered their ISO rating. Commissioner Skaggs questioned if we help each other. Chief Kramer stated that they all do that.

CONSIDERTION AND APPROVAL OF ORDINANCE 1104 PROVIDING FOR THE REGULATION OF THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES-EDITION 2011”:

CONSIDERATION AND APPROVAL OF ORDINANCE 1105 PROVIDING FOR THE REGULATION OF THE “UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES – EDITION 2011”:

City Attorney Ken Van Blaricum commented that Municipal Court enforces City ordinances, but State traffic laws were incorporated into a Municipal Code. Mr. Van Blaricum explained that that was done by means of a booklet published by the League of Kansas Municipalities called ‘Standard Traffic Ordinances for Kansas Cities’. Mr. Van Blaricum stated that we adopt that as part of an ordinance so that we are on the same page as the Municipal Judge. Mr. Van Blaricum added that there were new books every year, but we adopt them every couple of years.

Mr. Van Blaricum stated that the 2011 edition was similar to the 2009 with a few minor adjustments by the legislature. Mr. Van Blaricum explained that a copy of the ordinance would be included in the book and he had visited with ‘Acting’ Police Chief Gary Myers.

Mr. Van Blaricum stated that the next ordinance was the same thing dealing with the Uniform Public Offense Code, so they would get the same speech. Commissioner Skaggs questioned Section 6 (a) that states ‘No person shall stand upon or along a street or highway for the purpose of soliciting a ride’. Mr. Van Blaricum commented that he had not paid much attention to that, but it probably existed due to prior history. Commissioner Skaggs questioned why some things were omitted and deleted in Ordinance 1105. Mr. Van Blaricum stated that, at some point and time, these offenses were better if prosecuted by the County Attorney rather than the City Attorney.

The following Ordinances 1104 and 1105 were presented to the Commission for their approval: AN ORDINANCE AMENDING CHAPTER 10.04 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS PROVIDING FOR THE REGULATION OF TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT; INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES,” EDITION OF 2011, WITH CERTAIN OMISSIONS, CHANGES, AND ADDITIONS; PRESCRIBING ADDITIONAL REGULATIONS; PROVIDING CERTAIN PENALTIES; AND REPEALING ORDINANCES NUMBERED 10.04.010, 10.04.020, 10.04.030, 10.04.040 10.04.050, 10.04.060 and 10.04.070; and AN ORDINANCE AMENDING CHAPTER 9.04 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR THE REGULATION OF PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT, KANSAS; INCORPORATING BY REFERENCE THE "UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES," EDITION OF 2011, WITH CERTAIN OMISSIONS. A motion by Commissioner Skaggs to approve Ordinance 1104 and Ordinance 1105 as presented. The motion was seconded by Commissioner Graf and carried unanimously.

DISCUSSION ON VOTING DELEGATES AT THE LEAGUE’S ANNUAL CONFERENCE IN OCTOBER:

After little discussion, Commissioner Skaggs made a motion to designate Commissioner Hlavachick and Finance Director Garten as delegates one and two and Commissioner Detwiler as the alternate delegate for the League’s Annual Conference. The motion was seconded by Commissioner Hlavachick and carried unanimously.

DISCUSSION ON AQUATIC ENGINEERING BIDS:

Public Works Director Russell Rambat explained to the Commission that, after speaking with the pool staff last year, they needed to budget for an aquatic engineer to look at the public pool. Mr. Rambat stated that there was quite a bit of upkeep on the pool, but they wanted to know what direction to take. Mr. Rambat commented that they had budgeted $5,000 for the study and they had received three bids back that met the deadline. Mr. Rambat explained that the bids were as follows: Aquatic Design Consultants bid $3,500; Burbach Aquatics bid $2,250 and JEO Consulting did not bid. Mr. Rambat commented that they had explained the scope of their services on what they would look at and what we needed to do.

City Manager Howard commented that the fiberglass liner was nine years old and had cost $250,000 and it had a life of about ten years. Mr. Howard stated that he was not sure we would want to spend that kind of money again, but we would find out what it costs to modernize. Mr. Rambat stated that the liner was only as good as what was underneath it and this had been one of our better years, but he was not sure if that had anything to do with the warm water stabilizing it.

Commissioner Skaggs questioned how many swimmers we have each year. Mr. Rambat stated that he did not have that information, but he could get it. Mr. Rambat added that the pool was not a money maker. Mr. Howard commented that there would be major expense on the pool in the next two or three years. Mr. Howard added that it could get up to $500,000 or $1,000,000.

After little more discussion, there was a motion by Commission Detwiler to accept Phase 1 from Burbach Aquatics for $2,250. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 2:

• Good job on street project:

Mr. Steve Parson, Parsons Jewelry, stated that a good job had been done on the street project. Mr. Parson thanked past and present Commissioners, Dave Howard and Russell Rambat for getting the project done.

• Comments on fire truck:

One audience member stated that she did not know if there was a cost comparison done on the maintenance to keep the older truck running or less maintenance on a new one, but that could go a long way to looking at it as a safety measure for the whole town. Mayor Taylor commented that they do take all of that into consideration.

Another audience member stated that she had come to the meeting to meet the requirements for a class she was taking and she was in part glad she had come and part was glad she did not have to come back. The audience member stated that she does work in the City and spoke about the equipment that had failed the New York fire department when the subway had exploded and now we were approaching the tenth anniversary of 9/11 in which their equipment had failed miserably. The audience member commented that there were buildings here that the fire department was not capable of rescuing us out of and she asked that the Commission take into consideration that we do not want to look at 3,000 lost lives, which you would not in Pratt, Kansas, but how much do they want to lose.

• Difficult tenant situations:

Mr. Luca Matei stated that he has tenants that have difficult financial situations and he has had to evict them and repair so much damage. Mr. Matei stated that he had talked to the Judges and police and the City has no solution for this type of people. Mr. Matei asked how the City deals with people who have mental problems and then they have kids who were ‘losers from the beginning’. Mr. Matei commented that somebody has to see if there is an approach.

REPORTS:

City Manager:

• Landfill Board:

City Manager Howard commented that the County landfill was getting a board of the users and Public Works Director Rambat and he were on that board. Mr. Howard stated that we needed one more member and questioned if one of the Commission would be willing to serve on the board. Commissioner Skaggs stated that he would be on the board.

• Ethanol Plant update:

Mr. Howard stated that he had met with Mr. Jeff Wilkins who manages the grain handling at the Ethanol Plant. Mr. Howard explained that they were moving forward and were not sure if they were going to sell it or go forward.

• Pratt Interiors sold:

Mr. Howard stated that Pratt Interiors was under contract and Strong’s Lease to Own hoped to get started by November 1st.

• Coyote Country:

Mr. Howard commented that Coyote Country was trying to find a place in Pratt.

• Deed to lot:

Mr. Howard stated that we did have the deed to the parking lot downtown, but it had not been filed at the Court House yet. Mr. Howard explained that the Leadership class had met with EBH, but it was not going as fast as expected. Commissioner Skaggs questioned if the deed was being transferred with no strings. Mr. Howard stated that it had to operate as a park. Commissioner Skaggs clarified that it would go back to them if it was not going to be a park. Mr. Howard stated that was correct and that was how Lemon’s Park was.

• Key Construction:

Mr. Howard stated that Key Construction was working with a local business that wants to expand on the property by Wal-Mart, as well as a new business that they want to bring into town. Mr. Howard stated that they were also working with the ED Board. Mr. Howard explained that that they were putting prices together to access that area since it would be an expensive area to develop. Mayor Taylor questioned where our utilities were. Mr. Howard stated that they were pretty close. Mr. Howard commented that they would be talking to KDOT about a traffic light, which drives the cost up. Commissioner Skaggs questioned who pays for that. Mr. Howard stated that it would be negotiated.

• PCC Rodeo:

Mr. Howard stated that the college rodeo was coming up and they were meeting to try and get things organized. Mr. Howard commented that they would demand that they have someone to direct people where to go.

• Industrial Park:

Mr. Howard informed the Commission that there were two businesses in the last two weeks that were looking at a large tract of land at the Industrial Park. Mr. Howard commented that he had been in contact with EBH.

City Attorney:

• Memorandum of Understanding:

City Attorney Van Blaricum commented that the Memorandum of Understanding for the SRS had been approved and they were prepared to go forward with a contract. Mr. Van Blaricum added that he should have something for them in a couple of weeks.

• Main Street:

Public Works Director Rambat stated that the Main Street project was almost finished and they would be marking off the striping later this week. Mr. Rambat commented that they would be working on handicap stalls and new spacing on the angle parking. Mr. Rambat stated that they should open up the north end Wednesday or early Thursday and the other end by the weekend.

• Project updates:

Mr. Rambat stated that the curb and sidewalk project was complete and the street sealing project should begin next week.

Inspection Department:

• Building Board meeting:

Building Inspector Brad Blankenship informed the Commission that there was a Building Board meeting next Tuesday and this would be the last one before they brought the general contractor’s licensing to the Commission. Mr. Blankenship stated that it had been sixteen months of studies and meetings and they had received real positive input.

Electric Department:

• Fire Sirens/Maintenance:

Director of Electric Utilities Kelly Hemphill stated that the fire sirens had been purchased and had been tested last week.

Mr. Hemphill commented that the power plant continued doing maintenance on unit #7.

• Base load energy:

Mr. Hemphill commented that, with the new EPA laws and the expenditures for Pratt, the long range cost of base load energy would have a big effect on future energy costs. Mr. Hemphill clarified that it would be better for us.

Recreation Department:

• Main Street celebration:

Recreation Director Bruce Pinkall stated that there was a flyer in the packets that talked about the celebration for the street project, but the date had not been added to the flyer. Mr. Pinkall added that the date was this Wednesday. Mr. Pinkall commented that the businesses deserve equal appreciation for the project’s success and he appreciated their positive attitude in knowing that this was for the betterment of the community.

Power Plant:

• Unit #7:

Power Plant Superintendent Ernie Smith commented that they had received the parts to repair unit #7 and they would be assembling it and checking it for squareness and other things.

Police Department:

• Traffic at Southwest:

‘Acting’ Police Chief Myers commented that he had been monitoring the traffic at Southwest School and, even with more students, things were going well. ‘Acting’ Chief Myers stated that there were people who wanted to park in the no parking zones and there was some congestion where the busses exit on the east side, but they would get accustomed to it after awhile.

City Clerk:

• Introduction of firemen:

City Clerk Kramer asked that the firemen that were at the meeting introduce themselves. Ms. Kramer stated that there were a few new firemen that the Commission had not met. The firemen introduced themselves and told how long they had been on the department.

Mayor:

• Appreciation:

Mayor Taylor commented that the things that the firemen do does not go unnoticed and they do appreciate it. Mayor Taylor stated that the safety of the firemen was of utmost importance to all the Commission. Mayor Taylor added that, even though he had gotten upset with Chief Kramer over economic development, it may have seemed that they were not concerned, but they were. Mayor Taylor commented that this was a difficult situation to try and take care of and be good stewards of the City’s money.

Mayor Taylor stated that no one said that we do not need to do something. Mayor Taylor explained that, being a volunteer, the pay was not what they put into it and the citizens appreciate it. Mayor Taylor added that that goes for the police department too. Mayor Taylor stated that, just because they had had words, did not mean that he was not interested in their safety. Mayor Taylor commented that they would look at it and try to make recommendations, even though it may not be what they want.

Commissioners:

• Thanks for what they do:

Commissioner Graf, Commissioner Skaggs, Commissioner Hlavachick and Commissioner Detwiler thanked the firemen for what they do and added that they do appreciate them. Commissioner Detwiler added that they do what they do because they love it.

• Incident with school bus:

Commissioner Detwiler commented that she had witnessed an incident this afternoon when a school bus had stopped to let a child out and a car neglected to stop in the other direction. Commissioner Detwiler asked that a spare officer be out on Sixth Street. ‘Acting’ Chief Myers commented that the bus drivers can call in a vehicle description in that situation, but he would have someone watching that area.

ADJOURN:

A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Graf and passed unanimously.

_____________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

__________________________________
LUANN KRAMER, City Clerk

09/16/11-City Commission Meeting Agenda

2011-09-16T08:09:00.000-05:00

MONDAY

SEPTEMBER 19, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – September 06, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Proclamation for September being Hunger Action Month – Mayor Taylor

5.2 Consideration and Approval of Ordinance 1106 Concerning General Contractors – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

5.3 Consideration and Approval of Ordinance 1107 Concerning Limited Contractors – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

5.4 Discussion on LEC HVAC – Dave Howard, City Manager; Vernon Chinn, Pratt County Sheriff (No information for packet)

5.5 Discussion on Utility Rebate for Main Street Businesses – Mayor, Commission and Staff

5.6 Consideration and Approval of Budgeted Vehicle for the Water Department – Russell Rambat, Public Works Director; Kelvin Clay, Water Superintendent

5.7 Consideration and Approval of Replacement Tie Point Voltage Regulator – Kelly Hemphill, Dir. of Electric Utilities; Roy Criswell, Criswell Engineering; Dave Howard, City Manager

5.8 Consideration and Approval of Re-appointments of Fred Badders and Doug Meyer to the Planning Commission – Brad Blankenship, Building Inspector

5.9 Consideration and Approval of Reappointment of Chad Westhoff to the Building Board – Brad Blankenship, Building Inspector

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

8/29/11-Approved Special Call City Commission Meeting Minutes

2011-09-07T11:46:00.000-05:00

MONDAY

AUGUST 29, 2011

The Governing Body of the City of Pratt met in a Special Call session in the County Commission Room located in the Court House.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney

CALL TO ORDER:

The Special Call meeting was called to order by Mayor Taylor. Mayor Taylor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

• Continued Discussion Concerning the Closing of the SRS Office:

ED Board Secretary Kevin Hamm stated that he had visited with Garden City SRS employee Sherry Campbell and she told him that there were thirteen full time employees at the Pratt office. Mr. Hamm explained that one part time employee’s position had expired and one full time employee had already found a new job, which left eleven employees. Mr. Hamm added that, of those eleven employees, two employees had accepted the buyout. Mr. Hamm stated that, if we chose to keep the office, that left the firm number of employees at nine.

Mr. Hamm explained that they had tried to get information concerning a co-location that had been discussed by SRS Director of Governmental Affairs Gary Haulmark and SRS Secretary Robert Siedlecki. Mr. Hamm explained that a co-location would entail keeping children and family services and economic employment support, such as food stamps and welfare. Mr. Hamm commented that the co-location would be based off of supply and demand for two or three afternoons a week, which would be looked at by the business manager out of Greensburg or Great Bend.

Mr. Hamm stated that he had visited with many people about the co-location scenario, but their best case scenario would be to keep them where they were and not have to fund anything. Mr. Hamm added that that had been taken off the table, so we had to look at other options. Mr. Hamm commented that he had visited with the police department, SCK/SEC, Horizons and the hospital and they all stated that they would prefer that the office stay here, but they could work with a co-location. Mr. Hamm explained that there was space available at the Haskins building and that they were willing to offer free space to SRS for a time.

Chamber Director Jan Scarbrough commented that the biggest issue would be what public policy and precedence would be created if we fund this and asked when would it end. Commissioner Skaggs questioned if anyone had found out how many of the employees live in Pratt County. A SRS representative stated that three live outside Pratt County, but six do live here. Commissioner Skaggs questioned if the landlord had agreed to reduce the rent. City Manager Dave Howard stated that Mr. Bill Keller cannot reduce the rent and we would still have to pay $60,000 to the State, but Mr. Keller had suggested a reimbursement of $15,000 to the City after he was paid by the State. Mr. Howard added that Mr. Keller would rather take a loss than lose everything since he had incurred expenses for the renovation of the office space for SRS. County Commissioner Joe Reynolds questioned if $45,000 would be the amount paid to the State. Mr. Howard stated that, no matter how you look at it, it was $60,000 because the utilities were not in SRS’s name, but in Mr. Keller’s business. Commissioner Skaggs suggested getting a firm agreement on the reimbursement.

Commissioner Reynolds questioned what would happen after two years. Mayor Taylor stated that he did not know, but it could be funded year by year. Mayor Taylor explained that, if the State had enough money in a couple of years, we would not have to fund it. Mayor Taylor commented that Kansas was at sixteen percent for online transactions and it would take a long time before we get to the ninety-four percent that Florida was at now.

Mayor Taylor commented that nine jobs were hard to find and there were additional things to look at. Mayor Taylor stated that he does not look at this as extortion since they never approached us, but we did approach them. Commissioner Reynolds questioned if we could do the same thing when there were more cuts. Mayor Taylor commented that that may happen depending on how they decide to cut spending. Mayor Taylor stated that this was bad policy, but it would be a big mistake to close them. Mayor Taylor added that the City gave a contractor back money that amounted to more than this and he had not done what he was supposed to do and we have also funded a reservoir with City funds for the last three years for economic development. Commissioner Reynolds stated that the State had taken away $600,000 from the County’s road department that they have to fund now and the County had also been hit hard by State mandates. Mayor Taylor commented that the State had been putting communities against communities for years, but they had also been hit hard by Federal mandates.

Commissioner Skaggs questioned what the purpose would be to be able to use ED funds for this purpose for a year or two. Commissioner Hlavachick stated that the purpose would be to keep the SRS office open. Commissioner Skaggs questioned if those funds would be from the City budget or ED money. Mr. Howard explained that that had not been defined yet. Mr. Hamm stated that ED had the funds, but they need the Commission’s authorization to use them for this since this project did not qualify. Commissioner Reynolds stated that he had asked some of the groups involved if they would be willing to help and they said they were not.

Commissioner Graf commented that we were not losing nine jobs since there would still be an office here that would have four or five employees. ED board member Kenton Ladenburger commented that there would be two social workers here a few times a week and one of them lives here. Commissioner Dwight Adams commented that the sixty or seventy people that would be going to Greensburg would live here. Commissioner Detwiler commented that they needed to remember that this was not the City’s money, but the citizens. Commissioner Detwiler stated that she had made a lot of calls and a majority had said that $60,000 was a lot of money to spend and not know if they would be here the third year. Commissioner Detwiler explained that SRS was good about helping over the telephone and offering to mail out any paperwork, so very few actually visit SRS in person.

Commissioner Hlavachick stated that he wanted to fund it even though there were no guarantees. Mayor Taylor stated that we could put $60,000 in a new business and sign an agreement, but if they have financial problems in six months, they shut down. Commissioner Reynolds stated that he did not have much faith in the way the State had done the County by always mandating something or taking something away. Commissioner Hlavachick agreed that this was bad policy. City Manager Howard stated that he had visited with several County administrators before attending this meeting and they felt that the State had not thought all of the plans through. Mr. Howard added that the Senate committee would be meeting in January and, hopefully, Senator Teichman and Representative Holmes could get in front of them and challenge or discuss this. Mayor Taylor commented that there was potential that they would be able to fund the SRS the second year. Commissioner Hlavachick questioned if this was not a two year deal. Mr. Hamm stated that that was what they were looking for and he was not sure if they would agree to let us out after one year. Mr. Hamm added that this could affect other State jobs. Mr. Howard stated that ‘an out’ could be part of the contract.

Commissioner Reynolds stated that the County Commissioners had already taken a vote on this earlier and they were not going to help fund keeping the SRS office. City Attorney Ken Van Blaricum commented that he understood Secretary Siedlecki and Director Haulmark to say that this could be funded a year at a time. Commissioner Reynolds commented that it makes you wonder if they know what they want to do. Mayor Taylor stated that he would like to give it a try for one year and maybe the economy would get better so that the State could fund it the second year. Commissioner Reynolds stated that that was wishful thinking and the State had better do more than they were doing.

Commissioner Skaggs commented that he would like to try it for a year and, after the previous meeting, he was concerned about what this puts on the Sheriff’s department, schools and hospital. Commissioner Skaggs added that he does not want to cut it off not knowing the load that would fall on the other agencies. Commissioner Skaggs commented that we should know what the impact would be on those departments after a year. Commissioner Graf stated that he was not for funding this because they would be cutting back anyway after they get their online plan in gear. Commissioner Graf added that there would still be four or five jobs here and we should go with that. Commissioner Detwiler stated that Commissioner Skaggs made a good point and that the SRS office does close at 5 p.m., so there had to be somebody close to take up that slack and be available on holidays, etc. Commissioner Hlavachick stated that it had always been that way.

Commissioner Skaggs questioned how the funding would happen if the ED board could not legally do it. Mr. Hamm stated that, as it was defined, it does not fit. Commissioner Skaggs reminded Commissioner Adams that he had stated that the County would do what they could, but, since they were not going to help, the burden falls on the City. Commissioner Skaggs added that the clients were County people too. Commissioner Detwiler stated that SRS services a five County area and we would have other Counties that would benefit Pratt funding this project.

After little more discussion, Commissioner Hlavachick made a motion to finance the $60,000 for the SRS office for one year, where the money comes from to be figured out internally, and reevaluate it at the end of the year. The motion was seconded by Commissioner Skaggs. A roll call vote was taken: Commissioner Hlavachick-yes; Commissioner Skaggs-yes; Mayor Taylor-yes; Commissioner Graf-no; Commissioner Detwiler-no. The motion passed with three approved votes and two opposed votes.

Commissioner Hlavachick mentioned that we need to remember to think about Wildlife and Parks when we were talking to Senators and Representatives because they were also offering buyouts to employees and they would not be replaced. Mr. Hamm stated that Director Haulmark and Secretary Siedlecki had suggested that we encourage Senator Teichman and Representative Holmes request funds for next year’s budget to see if it could pass legislation. Mr. Howard stated that that should be put in the contract that they were required to request those funds and Lawrence was going to do that also.

ADJOURN:

A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Detwiler and carried unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

_____________________________________
LUANN KRAMER, City Clerk

08/18/11-Approved Recessed Commission Meeting Minutes

2011-09-07T11:44:00.001-05:00

THURSDAY

AUGUST 18, 2011

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney

CALL TO ORDER:

The recessed meeting was called to order by Mayor Taylor. Mayor Taylor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

• Continued Discussion Concerning the Closing of the SRS Office:

Mayor Taylor began by thanking Senator Ruth Teichman and Representative Mitch Holmes for coming to this meeting. Mayor Taylor stated that the purpose of this recessed meeting was to discuss the closing of the local SRS office and the different things said by SRS Director of Governmental Affairs Gary Haulmark. Mayor Taylor explained that the City and County Commission and the ED Board would like to try and retain the twelve or thirteen jobs at this office.

Mayor Taylor introduced ED Board Secretary/Treasurer Kevin Hamm and explained that Mr. Hamm had been working on this since they first found out about the office closing. Mr. Hamm thanked Senator Teichman and Representative Teichman for coming down to listen to our concerns. Mr. Hamm explained that the ED Board had begun expressing their concerns and trying to figure out what they could do to work with the State as soon as they had learned about the State closing this SRS Office. Mr. Hamm commented that the loss of jobs would have a financial impact on the community; therefore, they had contacted the State and Director Haulmark had called them and set up a meeting. Mr. Hamm explained that, since that meeting, Lawrence had come up with funding and that set the precedence for the rest and we would have to conform to that.

Mr. Hamm stated that one concern of the ED Board was why Governor Brownback would establish Pratt as a Rural Opportunity Zone and then pull jobs from us. Mr. Hamm added that their second concern was whether this policy being established of coming up with more tax dollars to keep the jobs, was the right thing to do. Mr. Hamm explained that it makes no sense to close the office in Pratt if you look at the map of districts for SRS offices.

Mr. Hamm questioned Senator Teichman and Representative Holmes concerning what the Commissioners and the ED Board could do and who they needed to talk to. Mr. Hamm commented that they would welcome any ideas that they had. Mayor Taylor added that one of his concerns was why these eight or nine offices were being singled out and having to pay utilities and rent and other offices were not. Mayor Taylor stated that he felt they should have to ante up too.

Senator Teichman stated that it was a fair question to wonder why not everyone. Senator Teichman added that that might happen. Senator Teichman commented that this was setting precedence and she was very concerned about what we were going to do to make it equitable. Senator Teichman explained that we were fortunate to get into the Rural Opportunity Zone and, by pulling workers away, it concerned her on how we were going to get people in. Senator Teichman added that there was an inconsistency in the message.

Representative Holmes commented that he had talked with Director Haulmark and this would be a temporary set up for two years and then they would seek to set it back up. Senator Teichman commented that she had also visited with Director Haulmark and that they were betting on the economy turning around, but politics was politics. Senator Teichman stated that this was one time that the State budget was not approved after working on it. Senator Teichman added that Director Haulmark had nice things to say about the people on staff that he had met with.

Mr. Hamm stated that we do not have a firm guarantee that we would be able to keep the office here even if we help fund it for the two years. Mr. Hamm added that this was tax payer’s dollars and we do not know if the office would leave or we would have to continue to pay. Representative Holmes questioned if we had seen a Memorandum of Understanding. Mr. Hamm stated that we had a copy of the Lawrence one. Representative Holmes stated that Director Haulmark had assured him that he would be doing what he could for Pratt, but he gave no guarantees. Representative Holmes added that he would ask Director Haulmark what happens if Pratt steps up to the plate and the office still goes away. Representative Holmes stated that he would also ask why we have to step up to the plate and the other counties that were not losing their offices do not.

Senator Teichman stated that she would take this up with the Ways and Means Committee when they were back in session. Senator Teichman commented that Director Haulmark was an honorable person and he tries his best to live up to what he says and makes it happen. Senator Teichman stated that she would visit with SRS Secretary Siedlecki about addressing this whole situation as a whole legislative body.

Representative Holmes questioned if there was a willingness to come up with the funds between the City and County. Mayor Taylor stated that $60,000 was the State’s amount of money they were putting into the office, but that did not include employee wages. Mayor Taylor explained that we had come away from the meeting with Director Haulmark thinking $20,000 to $25,000 would retain those jobs and had not thought about the whole $60,000. Mayor Taylor commented that, after the news about Lawrence, the discussion was to pay the $60,000 and still not be sure of what the future was going to bring. Mayor Taylor added that it was the ED Board’s position to bring in jobs and to keep them here. Mayor Taylor stated that he was not sure that spending ED money to keep the jobs was justified. Mayor Taylor commented that the question was why the others did not have to pay.

Senator Teichman commented that it would make it more equitable if everyone that had an office had to pay their share of the rent. Mayor Taylor commented that it would make it a fairer amount to pay. Senator Teichman stated that Representative Holmes and she would take this back to Secretary Siedlecki. Mayor Taylor commented that there had been an option when they had talked before. Senator Teichman stated that it was worth asking the State if they would consider everyone paying their share of the rent. Senator Teichman explained that the $60,000 was from the State’s general fund and was used to draw down federal money, but Director Haulmark could not answer what percentage went to federal.

Mr. Hamm stated that Chamber Director Jan Scarbrough had been in contact with the State budget department and they talked about bringing other State jobs into Pratt and it was an on-going project to reach out to the right people, but then the State takes them right back out. Mr. Hamm explained that this closing would not only affect a number of people that live here, but the schools, law enforcement and other services depending on SRS, so it was not only the jobs we were concerned about. Senator Teichman stated that Secretary Siedlecki had told her that they would offer jobs to those employees. Commissioner Hlavachick commented that he felt this was a cut and dry situation on their end. Senator Teichman commented that Director Haulmark wants to come back and work with Pratt.

ED Board member Frank Laubhan clarified that there were other State agencies receiving direct funding for sustenance. Senator Teichman stated that there were other State agencies that pay rent to the State. Mr. Laubhan stated that the policy was an equitable one for the State of Kansas when it started, but it now has the tank of extortion or bribe when they tell you that it was important to close to save money, but then come back and say that if we would give them money, they could stay open. Mr. Laubhan added that the concept was bad and other agencies were also struggling. Mr. Laubhan commented that Pratt would not be able to compete with Olathe, Kansas City or other larger communities if there was a bidding war for Wildlife and Parks. Mr. Laubhan questioned if it was going to get to the point where you have to bid for the State office in your community. Mr. Laubhan stated that that was bad and to negotiate a figure did not make sense. Mr. Laubhan stated that he would like to have these questions proposed to Governor Brownback. Mr. Laubhan added that, if this was the direction we were going in, they need to put it out there. Mr. Laubhan commented that if there are no jobs and no economic substance, then you cannot bid against other communities like Olathe and Kansas City.

Mr. Laubhan explained that the ED Board looks at situations where a business wants to start jobs and they evaluate them on what they would bring to the community. Mr. Laubhan added that they subsidize money on what the business has to offer and ask that they commit to five to ten years so that we could get our money back or at least a portion of it. Mr. Laubhan stated that a Memorandum of Understanding would not guarantee that SRS would be here for the two years. Mr. Laubhan commented that, if the whole issue was to close Pratt in the first place, it does not make sense to put money back into it.

Representative Holmes stated that he did not think it was a good idea to close Pratt and he did not know why they chose who they chose. Representative Holmes commented that he did not think their intention was to get Cities to come up with money, but to close them permanently until Lawrence came back with their offer; therefore, the State made that offer available to others. Representative Holmes added that this precedence was scary.

Senator Teichman stated that it was easy to be asked to go and fix this, but it was important to have a voice heard with the Governor and Secretary Siedlecki. Senator Teichman commented that she had gone with other people to talk to State agencies and Pratt needs to make an impression to have this changed and not just leave it up to Representative Holmes and herself.

County Counselor Gordon Stull commented that the State had already set precedence with the motor vehicle division and where you get your licenses. Mr. Stull explained that the local offices were to be closed and Pratt would have to go to Wichita, which was a burden for some citizens. Mr. Stull added that the result was that Pratt could keep an office if the County provided that office. Mr. Stull stated that there is a person that comes to Pratt three times a week and, two days a week, the treasurer’s office does it and are paid $2 per license. Mr. Stull explained that the County went along with this since it was burden vs. cost. Mr. Stull added that, in this situation, we were being denied the SRS services that larger Cities were going to get.

Ms. Hilary Dolby, Vice-President of Financial Services at PRMC, commented that they cover services for Kansas and surrounding States, as well as owning a local nursing home. Ms. Dolby stated that there were issues that affect the hospital if the SRS closed, such as helping people with the Medicaid process when they have not planned for a final transition into a nursing home and are not financially prepared. Ms. Dolby stated that this process could take up to two months, but PRMC does not charge patients that have cases pending. Ms. Dolby stated that there would be concerns in the emergency room when the staff would have to handle situations over the phone and not face to face. Ms. Dolby explained that the delay in services would have an impact on the hospital and the families that need care.

Ms. Dolby explained that, in the case of child abuse, the police were not as well trained as a social worker and the emergency staff would have to work with them, but two halves would not make a whole; therefore, we would be failing our community. Ms. Dolby commented that there were a thousand things that deal with the SRS, such as food stamps, seeing if a person would be eligible for any other services and connecting them with the people that do that service. Ms. Dolby stated that we become the experts without SRS and have to have training. Ms. Dolby added that they have always done what they have to do and would continue that policy, but it would be better if there was an equitable solution. Ms. Dolby explained that, if you tap the resources for hospital care, more people would be applying for Medicaid. Ms. Dolby stated that this was a small share of what the hospital runs into and the schools would run into the same thing. Ms. Dolby stated that they would be glad to show them what they deal with.

Mayor Taylor thanked Ms. Dolby and commented that it was helpful for the elected officials to know these things when they were determining whether to spend the money to keep SRS here.

Mr. David Wiley, South Central Kansas Community Corrections, commented that there would be a fleet of vehicles that would have to be maintained if they had to travel and that was not productive employee time if they were in a vehicle. Mr. Wiley stated that, if the SRS office would close, you would lose local knowledge that was critical. Mr. Wiley added that juvenile intake depends on the SRS and you need them here so that the issues could be addressed quicker.

Mr. Sean Wagner from Horizons Mental Health commented that it would take a lot of money to transport and they have the amount of clients that require the needs of a local office. Senator Teichman commented that this would be a burden on people. Mr. Wagner added that the closing would also put a burden on law enforcement since that was who they would have to call.

Ms. Colleen Winkle explained that she was a citizen of Pratt and a social worker by State license. Ms. Winkle commented that Pratt was a good place to live and she would hate to see that change. Ms. Winkle stated that taking away another service would make it that much harder on people. Ms. Winkle commented that people were used to seeing their social worker or counselor face to face and that was due to the Pratt office. Ms. Winkle added that the people SRS serves in this area do not have cars or money for gas to get where they need to go and now they were being asked to go further and to go to people they do not know. Ms. Winkle commented that these people do not have money for their basic needs, but they want to keep their pride. Ms. Winkle stated that SRS provides other services besides food stamps and cash assistance. Ms. Winkle explained that they also do child and adult services, adoption services for western Kansas and LIEAP.

Ms. Winkle stated that the closing of this office would mean that Pratt loses seven and a half workers and they may chose to find work elsewhere, which would be a burden on them. Ms. Winkle commented that the vehicle service and fuel may not be in their budget, so they would move. Ms. Winkle stated that we would lose the dollars spent at the dentists, doctors and eye doctors that the employees and clients spend. Ms. Winkle stated that closing the office of seven would make a huge economic difference. Ms. Winkle commented that the hospital wants to build a new facility with sales tax dollars and, if we lose people, we would not get the sales tax money.

Commissioner Hlavachick commented that he would support whatever the Commission decided to do, but he had another appointment. Commissioner Hlavachick stated that the precedence had been set and the die was cast, so unless we pay the money, the SRS office would close.

County Commissioner Dwight Adams stated that Greensburg had been blessed since the tornado several years ago, but it was time to get on down the road. Mayor Taylor commented that Director Haulmark would not comment on that and it did not enter into their thinking not to close Greensburg. Mayor Taylor stated that Pratt was the largest town in the five county area and people were already coming here, so it did not make sense to us why we were the one that was closing. ED Board Member Kenton Landenburger stated that we should all go to Topeka and go face to face with Governor Brownback and Secretary Siedlecki. Mr. Landenburger added that it was harder to say ‘no’ when you were face to face.

Ms. Suzan Patton, USD 382, commented that school counselor’s work with the SRS and Greensburg would not help that situation. Ms. Patton explained that they would not be able to expedite services for parents or children and they try to help steer parents in the direction of support. Ms. Patton stated that this was with families in crisis and need help and not in terms of money. Ms. Patton stated that this was a complex web and SRS was part of the collaborative effort.

Mr. Mike Sanders, USD 438 Superintendent, commented that this does not just take a village, but it takes the whole State. Mr. Sanders stated that SRS had helped when people needed a safe place to go. Mr. Sanders added that Johnson and Sedgwick Counties need to think of the whole State and not just themselves.

Ms. Gail Boisseau, South Central Kansas Special Education Cooperative, stated that they were mandated to notify SRS for students, but, with no one assigned here, she was told to hold the required notification. Ms. Boisseau commented that that was not much of an answer.

Representative Holmes stated that we needed to do a meeting pretty quick. Senator Teichman commented that that was what Lawrence had been doing all along and other offices were going to do the same. Senator Teichman added that the first thing to do would be to try and keep the office open after October 2nd. Chamber Director Jan Scarbrough stated that they have a sign on the door that they were closing on September 2nd. Senator Teichman questioned why they would not wait to close on the 30th of September. Ms. Scarbrough stated that she understood them to say that that was what they were told. Ms. Scarbrough explained that there were boxes already packed. Senator Teichman questioned if they would be able to stay if she made a phone call since they were already packed up. Ms. Scarbrough answered that she did not know. Mayor Taylor questioned if she could set up an appointment for us and we would head up that direction. Mayor Taylor added that face to face was better. Senator Teichman agreed. Commissioner Skaggs questioned why we do not have them meet us here face to face. Senator Teichman commented that she could ask, but it would be more difficult to get Secretary Siedlecki here than Director Haulmark. Senator Teichman stated that we need both of them to come out and Director Haulmark was very complimentary with the reception he received in Pratt.

An audience member stated that Secretary Siedlecki would be in Great Bend on Tuesday. Senator Teichman stated that the Governor would say that it was Siedlecki’s call on whether to meet with Pratt or not. Mr. Stull commented that the issue was if they were going to close this office and when it would happen. Mr. Stull suggested that we see if they would take ‘x’ amount of dollars until we take a full look at this. Mr. Stull stated that we cannot leave that aspect out of it or it would be too late.

Mr. Laubhan commented that there needs to be good public policy that the State was going to follow and this just did not fit. Mr. Laubhan added that the issue of closing was not in that issue, but it was an issue of buying your way out of a decision. Mayor Taylor agreed that it was not good policy anywhere to say ‘put up or lose’.

Mayor Taylor questioned if Director Haulmark had said that $60,000 was what was needed to keep the SRS office open each year. Mr. Hamm stated that it was $59,827. Commissioner Detwiler questioned if that was for utilities and rent. Mr. Hamm commented that he was assuming that it was. Commissioner Adams questioned if the rent could be negotiated to a lesser amount. Commissioner Detwiler commented that we could negotiate the utilities that were provided by the City. Mr. Stull suggested that we ask them to consider that potential deal and get a Memorandum of Understanding and then we could decide whether to sign it.

After little more discussion, Commissioner Skaggs made a motion to accept the State’s proposal that we finance the local SRS office as far as rent and utilities were concerned in the amount not to exceed $60,000. Mayor Taylor seconded the motion. City Attorney Van Blaricum suggested that the Commission think about having a special meeting to discuss this further. Commissioner Detwiler stated that she did not want to acknowledge coming forth with the whole amount of money until we negotiate.

Commissioner Skaggs questioned whether the State had negotiated anything with the landlord or if the lease had expired or if the State could terminate the lease. Mr. Hamm stated that they could terminate the lease and Mr. Keller had received a notice that they would be terminating their lease on September 30th. Commissioner Skaggs questioned how long they had had the lease. Mr. Hamm stated it had been three or four years. Commissioner Skaggs commented that Mr. Keller had incurred expenses for them to get in that office and it would probably not be paid out. Commissioner Adams stated that reduced rent would be better than nothing at all. Commissioner Graf commented that, if we agree to do it, and they see it in the paper, they may think we are agreeable.

Mayor Taylor suggested amending the motion to accept the State’s Memorandum of Understanding pending the finalization of a dollar amount. Commissioner Skaggs agreed to amend his motion to Mayor Taylor’s suggestion. Mayor Taylor seconded the amendment to the original motion. Commissioner Detwiler stated that she felt that the office should be kept open, but this was asking too much of our community and we need to have the opportunity to negotiate with them to see if the cost could be less. Commissioner Skaggs commented that the negotiating period was closing rapidly, so we needed to have the special meeting soon. The motion was voted on and passed unanimously.

Commissioner Adams stated that the County would step up and meet what the City does. County Commissioner Charles Rinke stated that they would do their portion to keep SRS in Pratt. Senator Teichman stated that Representative Holmes and she would go together on this and that two voices were stronger than one. Commissioner Adams stated that he would be able to go to the Great Bend meeting. Commissioner Skaggs commented that Secretary Siedlecki would have more understanding of what they were asking clients to do if we asked him to come here from Great Bend.

Mayor Taylor thanked the Commissioners, ED Board, Senator Teichman and Representative Holmes for their support and added that we were speaking for the most vulnerable people.

ADJOURN:

A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

__________________________________
LUANN KRAMER, City Clerk

8/15/11-Approved City Commission Meeting MInutes

2011-09-07T11:43:00.000-05:00

MONDAY

AUGUST 15, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the August 01, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

• Requested to Leave by City Manager:

Mr. Luca Matei, owner of Country Club Apartments, stated that he had been asked to leave the last meeting for causing a disturbance on the instruction of the City Manager. Mr. Matei commented that he had been framed by former Police Chief Steve Holmes. Mr. Matei repeated statements he had made in earlier meetings about the abuse of police power and that they arrest and convict people that were not guilty. Mr. Matei requested that the City Commission think about the removal of the City Manager of Pratt. Mr. Matei stated that he had come to the conclusion that Pratt was the most corrupt in Kansas and he did not know who was responsible. City Manager Dave Howard stated that he did not instruct ‘Acting’ Police Chief Gary Myers to remove Mr. Matei, but had asked if it was not the Sheriff’s department that did the arresting. Mr. Howard added that what Mr. Matei was saying was not true. Mr. Matei argued that he was telling the truth.

• Plaque from American Legion:

Mr. Nelson Burrell presented the Commission with a plaque from the American Legion Riders thanking them for their help with the 2011 fireworks. Mr. Burrell requested the use of the west shelter at Lemon’s Park for October 2nd from 9 a.m. to 1 p.m. for the toy run. Mr. Burrell commented that the fireworks had been more of a money maker this year than last and there had been positive comments from the public. Mr. Burrell stated that Mr. Withers had donated a lot of the fireworks this year, but did not know if he would come forward next year.

BUSINESS:

CONSIDERATION AND APPROVAL OF ORIDNANCE 1102 PROVIDING FOR A MILL LEVY LIMIT FOR THE LIBRARY:

City Attorney Ken Van Blaricum stated that this ordinance had come about at the last meeting concerning the maximum mill levy for the library. Mayor Taylor reminded the Commission and audience that Ms. Rochelle Westerhaus had come in and reported that they were in need of funds and the Commission had raised their mill levy. Mr. Van Blaricum explained that State Statute set the mill levy at three, but we can add to that. Mayor Taylor commented that things were tough for them right now.

The following Ordinance 1102 was then presented to the Commission for their approval: AN ORDINANCE PROVIDING FOR A MILL LEVY LIMIT FOR THE PRATT CITY LIBRARY. A motion by Commissioner Hlavachick to approve Ordinance 1102 for the mill levy limit of 4 mill for the Pratt Library. The motion was seconded by Commissioner Graf and carried unanimously.

PUBLIC HEARING ON PROPOSED 2012 CITY OF PRATT BUDGET:

• Open Public Hearing by Motion:

Mayor Taylor made a motion to open the public hearing on the proposed 2012 City of Pratt budget. The motion was seconded by Commissioner Hlavachick and carried unanimously.

• Discussion on Proposed 2012 City of Pratt Budget:

Mayor Taylor opened up the floor for discussion on the proposed 2012 City of Pratt Budget. Commissioner Detwiler stated that she felt that there was a lot of fluff in the budget and that the Commission had not used due diligence to element some of that. Commissioner Detwiler commented that she was disappointed in what was published even though we had done what was required, but she was hoping for open City government and she would have liked to have seen the public aware of each department’s costs to operate in the published report.

Commissioner Detwiler commented that she did not think, for example, that the citizens realize that it costs $50.98 an hour, 24 hours a day, 365 days a year to operate the recreation department. Commissioner Detwiler stated that, as one Commissioner, she could support the budget. Mayor Taylor questioned why she had not complained in the budget meeting. Commissioner Detwiler stated that she had and she was told that the department heads put this budget together and the rest of the Commissioners were satisfied. Commissioner Detwiler added that she was told she could put something together for a future date and she was doing that.

Commissioner Hlavachick questioned if the recreation department was the only one. Commissioner Detwiler stated that it was not the only one. Commissioner Detwiler explained that she did not think that we should buy equipment just to be buying it because it was in the budget and she had suggested taking some of it out of the budget; which was not agreeable to the other Commissioners. Mayor Taylor explained that we do not buy equipment because it is budgeted, but it is budgeted because we need it. Mayor Taylor added that we do not go out trying to find places to spend money, but we have pieces of equipment that were wearing out and that was why the department heads propose setting aside funds each year to purchase that equipment. Mayor Taylor stated that the money was set aside for four or five years in advance, so we were not buying unnecessarily. Commissioner Detwiler commented that we have pumped a lot of money in to capital equipment reserves and, with the economy the way it is, she felt that that was not a good idea.

Commissioner Detwiler commented that the special street reserve in 2010 was $500,000 and this year was $50,000. Commissioner Detwiler stated that there were a lot of streets that need attention and $50,000 was not going to touch it. Finance Director Diana Garten explained that the $500,000 was for the Main Street project and it had to be backed down because the revenues were not there in the street department. Mayor Taylor added that that was the ¼ cent sales tax. City Manager Dave Howard explained that that was where they had put the money for the Main Street project and the street portion was paid for with cash. Commissioner Detwiler commented that the ¼ cent sales tax was not the only thing that goes in there. Ms. Garten stated that the ¼ cent sales tax and the highway distribution funds from the State were included. Commissioner Detwiler questioned where the money was going to come from for the streets that needed repaired. Ms. Garten explained that that was in the general fund.

Mayor Taylor commented that he was not aware that the recreation department cost us $50 an hour. Commissioner Detwiler stated that she had calculated that herself. Commissioner Skaggs commented that, if you do that by department per hour, it may put it in perspective. Commissioner Detwiler commented that she knew that the recreation department was not totally seasonal, but it was more seasonal than the electric or street departments that were on-going departments 365 days a year. Commissioner Skaggs questioned if she was suggesting cutting the recreation budget. Commissioner Detwiler stated that we should.

Recreation Director Bruce Pinkall stated that they have activities going on almost every day and that, currently, they have yoga and registration on fall programs. Mr. Pinkall commented that this was a quiet period for about two or three weeks with no adult or kids activities, but they would be doing fall and winter registrations. Mayor Taylor stated that recreation was an area that was not going to be a money maker, but a service to the community. Ms. Garten added that they do bring in a lot of revenue. Mayor Taylor added that this was an offer to the adult and youth of the community and they utilize the parks and ball diamonds. Mayor Taylor commented that it was the same as the swimming pool. Commissioner Detwiler stated that the swimming pool was separate. Mayor Taylor continued stating that the swimming pool takes in money, but not as much as you put out, but it gives the youth and adults something to do in the community. Mayor Taylor stated that it would be a boring place if there were not activities year round and a lot of people take advantage of that. Mayor Taylor added that there were a lot of people that do not take advantage of it and some of them have been Commissioners and audience members that have complained about recreation in the past. Mr. Howard explained that he was trying to make a point that most people associate recreation with summer, but there was something going on in that department year round.

Mr. Pinkall continued stating that there was basketball in January along with a wrestling clinic, kids and adult basketball and coed volleyball January thru March, March was the track and field program, with pitch hit and run following along with other special events in April and May, the tournament schedule for the Sports Complex kicks off in May and spring coed softball starts in March and goes thru May. Mr. Pinkall added that there was also adult softball when school was out, the spirit clinic, flag football, soccer, youth volleyball and men’s and women’s volleyball start up in the spring. Mr. Pinkall explained that recreation also does spring break trips and, over Christmas break, they take the kids roller skating and have open gym, which they also do twice a week during the winter at Liberty. Mr. Pinkall stated that they also do a summer youth program that is a six week daily activity.

Mayor Taylor stated that, one thing to take into consideration, was that a tremendous amount of sales tax and revenue to the community through the ball tournaments that the recreation department brings in during the summer. Mayor Taylor added that there could be as many as twenty to thirty teams in town with fifty people for each team that stay in our motels and that brings a lot into the community. Mayor Taylor stated that we would hear from the community and merchants if we curtailed the Green Sports Complex.

Commissioner Hlavachick commented that statistics were funny and you could take per hour, per minute and there would not be any department in this City that could withstand that. Commissioner Hlavachick stated that, what was not figured in the recreation department, was quality of life. Commissioner Hlavachick questioned what our kids would do without the recreation department and stated that it was major in the activities in our City and had been forever. Commissioner Detwiler stated that it had not been forever and that, when her girls were in school, the recreation department was all volunteer and there was little or no cost to the City. Mayor Taylor commented that he got paid to work for the recreation department when he was in high school.

Commissioner Hlavachick stated that Pratt had maintained their population regardless of what people think. Commissioner Hlavachick added that we had not lost a ton of people and maintained a level of about 6,500 to 6,600. Commissioner Detwiler commented that there were 8,500 when she graduated, so we had not maintained our population. Commissioner Hlavachick stated that, according to an article in the Pratt Tribune, we were one of the smaller towns in a nine county area that gained population and that does not happen when you cut the budget. Commissioner Hlavachick added that people will stick around if they have something to do.

Mr. Eric Nystrom addressed the Commission and questioned them about whether anything had changed in the budget process and if the Commission had had budget hearings. Ms. Garten stated that we had and the process was the same. Mr. Nystrom questioned if all the Commissioners were present and if there had been any time restraints. Ms. Garten stated that everyone was there and there were no time issues. Mr. Nystrom questioned Commissioner Detwiler why she was waiting to come in in the final days when the budget needs to be turned into the State and critiquing it when she had no questions during the budget hearings. Commissioner Detwiler stated that she had had questions. Mr. Nystrom asked why they were not dealt with and questioned if she had been denied due process by the rest of the Commission. Commissioner Detwiler stated that she could have been. Mr. Nystrom asked for a yes or no answer to being denied due process by the other Commissioners. Commissioner Detwiler stated that she was. Mr. Nystrom stated that she should probably file an injunction with the State if that was the case. Commissioner Detwiler thanked Mr. Nystrom for that information. Mr. Nystrom commented that, as Commissioner Skaggs had stated about dividing things out by the hour, a Commissioner costs about $250 per hour. Commissioner Detwiler stated that she had recommended that the Commission take a 50% pay cut and was turned down. Mr. Nystrom stated that, his point was, critiquing the budget was costing the citizens $250 an hour. Mr. Nystrom commented that this was not the time to come in and tear the budget apart when she had had all summer to put it together and could come to Ms. Garten anytime with questions. Commissioner Detwiler questioned if the Commission had had all summer to work on the budget. Mr. Nystrom stated that she had from the time she was sworn in as a Commissioner to work on the budget.

• Close the Public Hearing by Motion:

After no more discussion, Mayor Taylor made a motion to close the public hearing portion of the 2012 budget. The motion was seconded by Commissioner Skaggs and carried unanimously.

• Approve 2012 City of Pratt Budget:

A motion by Commissioner Skaggs to approve the 2012 budget as presented. The motion was seconded by Commissioner Hlavachick and carried with four approved votes and one no vote by Commissioner Detwiler.

PRESENTATION ON WATCH GUARD DIGITAL IN-CAR VIDEO:

Mr. Kyle Keling stated that he hoped to help the Commission understand the camera system and help them make the best long term decision for the City and the police department. Mr. Keling commented that he had been with Watch Guard Digital for five years and this DV1 system was different than others out there. Mr. Keling explained that this system was selected by more agencies State wide than any other.

Mr. Keling explained that the system booted up when the car was turned on, but the DVR starts burning when the red lights come on. Mr. Keling stated that when the dvd was full, it comes out of the car and goes into evidence. City Manager Howard questioned how long the dvd lasts if stored properly. Mr. Keling stated that they used to say that dvd’s were the archival method that we have now, so 100 years, but after two weeks, or, whatever time it was needed, you can put it back in use. Mr. Keling commented that you have dual recording and that takes out the ‘he said, she said’ argument. Mr. Keling explained that the system was always recording to the hard drive even if the dvd gets full, so you do not lose evidence.

Mr. Keling informed the Commissioner, that the system actually records out front of the car and in the car. Commissioner Skaggs questioned what distance the audio was good for. Mr. Keling stated that the cabin microphone could pick up whispering in the back seat and the wireless microphone has the longest range in the industry and it was advertised at over 1400 feet. Mr. Keling commented that the system mounts above the mirror and has a large display. Mayor Taylor questioned if each wireless microphone worked with separate cameras. Mr. Keling stated that it works with all of them and there was an option for additional microphones.

City Attorney Van Blaricum stated that one problem he has had with dvd’s from the highway patrol was that they would not play on his computer, so you need to have the right software. Mr. Keling stated that the software that comes with it was windows media and others, but it was not using a priority software. Commissioner Skaggs stated that the County does not use Watch Guard and questioned if this system was compatible to theirs if we need to solve a crime. Mr. Keling explained that theirs was not getting background activity, but they do have the ability to burn to dvd with Digital Ally. Mr. Keling added that both should be able to be played in court. Commissioner Skaggs questioned why they had not gotten the most popular brand. ‘Acting’ Police Chief Gary Myers stated that he had looked at both systems and Digital Ally uses a media compact flash and you have to download that to a disc after it had been downloaded to the computer. ‘Acting’ Chief Myers added that the Watch Guard system was user friendly and it uses a direct dvd. ‘Acting’ Chief Myers explained that Digital Ally was a two piece unit that replaces the rearview mirror for the camera system.

‘Acting’ Chief Myers stated that he had evaluated both systems and was really in favor of Digital Ally after watching presentations on both, but, after calling around, he found that Reno County and Kiowa County had gotten rid of their Digital Ally and gone to Watch Guard. ‘Acting’ Chief Myers stated that other jurisdictions had also recommended the Watch Guard system, even though they were more expensive. Mr. Keling stated that, in the long term, you get more years of use and less labor time for the officers, so it pays for itself. ‘Acting’ Chief Myers commented that another feature was the dual recording and that they converse back and forth. Commissioner Skaggs questioned what the life span was. Mr. Keling stated that was eight to ten years inside the vehicle.

Commissioner Skaggs questioned if we had ten patrol cars. ‘Acting’ Chief Myers stated that there were five cars so we need 5 cameras. Mr. Keling stated that there would be a $500 savings since they had a State contract. Commissioner Skaggs questioned if the maintenance fee was included. Mr. Keling stated that there was a twelve month warranty and $250 a year after that. ‘Acting’ Chief Myers commented that five units would cost $23,090 from Watch Guard and $20,095 from Digital Ally. Mr. Nelson Burrell questioned if this would be paid for from the forfeiture funds. ‘Acting’ Chief Myers stated that it would come out of the special police fund. Mr. Burrell questioned if this affected the budget. ‘Acting’ Chief Myers stated that it did not.

City Manager Howard questioned if the city was waiving bid requirements for this product. Mayor Taylor asked if there were any recommendations. ‘Acting’ Chief Myers stated that it was funds utilized from the forfeiture funds. Mr. Howard stated that that did not matter. ‘Acting’ Chief Myers commented that this was a State contract and a fixed price. Mr. Howard commented that we do not have to go out for bids, but he was lost as to why we were ignoring the bid requirements. Mayor Taylor commented that it was on the recommendations from the department head to go with the higher one. Commissioner Graf questioned if these were the only two companies that sell this product. ‘Acting’ Chief Myers stated that there were others, but he was not sure.

After a little more discussion, Mayor Taylor commented that it would be hard to have the bid process since the prices had already been disclosed. No decision was made on purchasing the cameras.

DISCUSSION ON FIRE TRUCK SITUATION:

Fire Chief David Kramer commented that he wanted to come and elaborate on the discussion that had occurred during the budget session. Chief Kramer stated that Engine 6 was in need of being replaced or the leak in the tank needed to be repaired. Chief Kramer explained that they had taken the truck to Morgan Diesel to have it welded, but were told that the tank had rusted out from the years of service and there was nothing to weld to. Chief Kramer stated that they had forwarded this information to two companies for estimates on the repair or a new tank. Chief Kramer commented that to replace the tank would cost from $15,000 to $20,000 and, in the used market, the truck was worth $7,000 to $10,000 with a good tank. Chief Kramer stated that the department personally did not feel that there was any value of spending that kind of money on the repair of the truck. Chief Kramer explained that the tank could be cut out and replaced with a polytank, but that was very labor intensive.

Chief Kramer informed the Commission that Engine 6 was also having valve problems that required them to be changed out every year. Chief Kramer commented that thirty-three years was pretty good service, but they had not planned on this. Chief Kramer explained that the intention was to pay out the lease on Engine 1 and continue to put that money back for a truck replacement. Chief Kramer added that Engine 6 was used at every fire and was used for back-up lines on every structure fire and used for interior attack lines. Chief Kramer commented that it was a tremendous asset for a safety point and you have to have a back-up if there were guys in a structure.

Mayor Taylor questioned who the companies were that could repair the truck. Chief Kramer stated that they were Weis Fire Equipment out of Salina and Mayfield Equipment out of Salina. Chief Kramer stated that the repair would take a minimum of six weeks. Mayor Taylor questioned if we would be okay if we were short handed and also questioned how much a new or good used truck would cost. Chief Kramer stated that it depends, but new engines cost anywhere from $300,000 to $350,000 and used trucks come with no warranty and were six to twenty-five years old. Chief Kramer showed a book of used engines and ones that were comparable to Engine 1, six to ten years old, now cost more than Engine 1 in 2001.

Chief Kramer explained that the other problem that they have was that the 1965 Seagraves in Iuka had the same problem as Engine 6. Chief Kramer commented that that truck had not been tested for two or three years, because the radiator was bad and it could cause catastrophic failure. Commissioner Skaggs asked what Chief Kramer’s recommendation would be. Chief Kramer stated that they would like to be able to come back with a recommendation or options. Mayor Taylor questioned what we would do in the mean time if it was decided to repair the truck. Chief Kramer stated that he was not sure. Chief Kramer explained that this was a thirty-three year old piece of mechanical equipment that had water running through it and it had reached its life cycle. Chief Kramer added that the repair could be more expensive once it was started. Commissioner Skaggs questioned if there were any rust prohibitors that could be used in the trucks. Chief Kramer stated that there were, but they had effects on other parts of the truck. Chief Kramer explained that when you start running steel through the pumps, there were going to be issues. Chief Kramer added that, if there was corrosion or something in the water line, they were the one that were going to find it.

Mr. Howard asked about the shape that Engine 1 was in. Chief Kramer stated that they were not having any problems with Engine 1 and that they did normal maintenance on it. Commissioner Hlavachick questioned if they had started building a new truck into the budget. Chief Kramer stated the budget had restriction, unfortunately. Chief Kramer explained that the department gets one mill for the lease payment on Engine 1, but, with inflation and the cost increase for trucks, a new one could cost $350,000. Mr. Howard explained that the reason there was no reserve was that they had planned to finish paying for the lease on Engine 1 and use that money for a replacement.

Commissioner Skaggs questioned a discussion on a hook and ladder truck. Chief Kramer stated that had not been brought before the Commission, but the department would like to examine that. Ms. Garten commented that Chief Kramer had mentioned this at budget over a year ago. Chief Kramer stated that there were options and they wanted to bring this information to the Commission and express the department’s concerns. Chief Kramer added that they want adequate equipment and they were not asking for a lot of extra stuff. Chief Kramer repeated that this was what they needed and their equipment lasts because they do a rotation. Chief Kramer explained that when a new engine is brought in, the first in line steps aside and is no longer primary.

Chief Kramer stated that the other concern they have were the insurance ratings. Commissioner Hlavachick stated that they should bring in their recommendations. Mayor Taylor added that they should get costs for replacement with the polytank, plumbing and valves. Chief Kramer stated that he could do that. Mayor Taylor commented that, if they could get by with the repair for $10,000 to $12,000 and have a sound truck, that was better than $150,000 to $200,000, but he did not want to scrimp on safety. Chief Kramer stated that the most valuable commodity he has are his officers and the life safety of the community and property.

CONSIDERATION AND APPROVAL OF ORDINANCE 1103 PROVIDING FOR INCREASED COURT COSTS:

City Attorney Ken Van Blaricum commented that the Commission had discussed court costs at an earlier meeting and they had decided to increase them from $60 to $80 per case. Mr. Van Blaricum stated that this ordinance takes effect on September 1st. Mayor Taylor questioned if we were going to look at raising the other costs. Mr. Van Blaricum stated that he would work on a project where he would go through fees in all different areas. Mayor Taylor commented that it had been over eight years since we raised any costs. Mr. Van Blaricum stated that $80 puts us right in the ball park.

The following Ordinance 1103 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 2.60.100 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR INCREASED COURT COSTS. A motion by Commissioner Detwiler to approve Ordinance 1103 increasing court costs to $80. The motion was seconded by Commissioner Skaggs and carried unanimously.

OPEN AGENDA 2:

• Budget totals:

Mr. Ray Thome questioned what the budget total was. Ms. Garten stated that, with all the funds, it was $26,276,903. Mr. Thome asked how that compared to other Cities this size. Ms. Garten explained that it was comparative with Cities that have utilities. Mayor Taylor clarified that some Cities do not have electric utilities, so ours may be higher or lower depending on what type of services were provided. Mr. Thome asked if this was an increase. Ms. Garten stated that it was a mill less until the Commission approved a one mill increase for the library.

Mr. Thome commented that there were economic ways to get around some of this stuff and the citizens need to be privy to the total budget. Mr. Thome stated that there were three bids given for a lawn mower that had been budgeted and they took the higher bid stating the excuse to be that they needed more power to get up the hill at Sixth Street. Mr. Thome commented that the recreation department also got a new pick-up to stock the concession stand and there was a used vehicle they could have used.

Mr. Thome asked where the money went for the budgeted items if it was not spent and questioned if it went to another fund. Mayor Taylor explained that, if the cash was not used in that year, it was encumbered into the next year and, if it was not used then, it was rolled over to reserves. Mr. Thome asked if this was a decrease or increase in the actual budget. Ms. Garten stated that it was a decrease of about $1 ½ million. Mr. Thome questioned if there was a raise for the employees in this budget. Ms. Garten stated that there was a 3% raise with the exception of the Commission and City Manager. Mr. Thome stated that seniors were asked to take a reduction due to Federal cuts and he did not see much of that here.

Mayor Taylor stated that, in reference to wages the City pays, we had three job openings and have had a hard time filling them. Mayor Taylor commented that he had approached persons at church and both of them said that they could not take that kind of a cut in pay. Mayor Taylor stated that he did not think we pay way out of line of what people have been making that drive trucks or operating heavy equipment. Mayor Taylor stated that the Government had raised the standards, but we were trying to keep employees by providing training and experience and knowledge were important. Mayor Taylor added that the Commission had looked at the budget and found that a 3% increase would still allow us to hold the mill levy.

• Fire Truck Comment:

Firefighter Mike Adams explained to the Commission that they have to have two lines available to enter into a structure and, if Engine 6 was gone, they would not comply with regulations. Mayor Taylor stated that he appreciated the clarification.

REPORTS:

City Manager:

• Storm updates:

City Manager Howard commented that the earlier storm had caused damage to thirteen poles going to Iuka. Mr. Howard explained that we received mutual aid last week and Iuka had power back by noon the next day. Mr. Howard stated that the storm Friday resulted in a lot of limbs down in Lemon’s Park, but few outages. Mr. Howard stated that Pratt had also sent mutual aid to Attica earlier to help with storm damage, but they were only gone about a half a day.

Public Works:

• Curb and Sidewalk project:

Public Works Director Rambat informed the Commission that the curb and sidewalk project was about 2/3 complete.

• Main Street project:

Mr. Rambat stated that the contractors would be doing a big pour on Wednesday between 5 a.m. and 6 a.m. on the west side and they would do the east side next week.

• Tree Trimming bids:

Mr. Rambat reminded the Commission that there would be a tree trimming bid opening and that was a tree clearing project for sewer line maintenance that had grown up really bad.

• Chip Seal project:

Mr. Rambat commented that the chip seal project should be starting in the next two weeks.

Recreation Department:

• Programs and Activities:

Recreation Director Pinkall elaborated on earlier comments concerning the activities sponsored by the recreation department. Mr. Pinkall commented that they offer year around programs and it was planned that way. Mr. Pinkall stated that the budget was figured with money taken in with their activities and most of those activities have a user fee that had been estimated would pay for that program. Mr. Pinkall explained that the tax side of the budget was used for the administrative side such as the newsletters and equipment and a majority of the fees were used to pay employees.

Mr. Pinkall stated that summer begins with games going on seven days a week, which requires anywhere from nine additional employees up to twenty. Mr. Pinkall added that it all depended on how many games there were going to be. Mr. Pinkall explained that there were about eight additional people working on Saturdays, September thru October, and that carries over to the winter program.

Mr. Pinkall explained that the recreation department was not just four full time employees, but a larger number that assist them and get paid. Mr. Pinkall stated that he could not estimate the number of volunteers when you start counting the coaches, etc. Mr. Pinkall commented that the programs were quality of life programs and it had taken the cooperation of the community to make it successful. Mr. Pinkall reminded everyone that the ¼ cent sales tax was passed in 2001 and that showed that the whole community was vested in the Sports Complex. Mr. Pinkall stated that the facility still had to be maintained after the sunset of the sales tax, so the budget went up along with responsibilities.

Mr. Pinkall clarified that they had not bought a pick-up to haul concessions, but got one to do dual things. Mr. Pinkall added that they do not recklessly spend money, but they do want things to be better than five years ago.

City Clerk/Utility Billing Department:

• Next Commission meeting:

City Clerk Kramer reminded the Commission that the next regular meeting would be on Tuesday, September 6th due to Labor Day.

Audience:

• Sidewalk question:

Mr. Hatfield stated that he had visited with the City Manager a few months ago about the kids not being able to walk on sidewalks in the area of Southwest School. Mr. Hatfield commented that he had an occasion to walk his grandkids to school and they had to walk out in the street. Mr. Hatfield pointed out that he lives on Fourth Street and there were no sidewalks in that area. City Manager Howard stated that that was a project for next year. Mr. Hatfield commented that he did not want it to be forgotten. Mayor Taylor commented that the core of the City had sidewalks, but they had not branched out.

Public Works Director Rambat commented that it would be nice to add more sidewalks, but we were trying to replace stumbling issues before putting any new ones in. Mr. Rambat explained that infrastructure was difficult to keep up with due to Mother Nature and humans. Mayor Taylor added that kids on their bikes and strollers were safer with the handicap ramps in place, but there were limited funds for those projects.

Mayor:

• Open House:

Mayor Taylor commented that the Blythe Family Fitness Center was having a grand opening this Saturday and the community could also attend. City Manager Howard commented that it was an impressive facility.

Commission:

• Ground off cement:

Commissioner Skaggs wanted to thank whoever took care of grounding off the cement on Main Street. Commissioner Skaggs commented that they did not just do the area that had been discussed, but up and down Main Street.

• Watch Guard purchase:

Commissioner Graf commented that Watch Guard In-Car Video system was a good deal, the City Attorney had agreed with it and the ‘Acting’ Chief Myers had stated that that was the one they wanted; therefore, he made a motion to go ahead and buy the cameras instead of putting it off. The motion was seconded by Commissioner Skaggs.

Commissioner Hlavachick expressed his concern on what to tell the other people that make these things why we abandoned the bidding procedure. City Manager Howard stated that the Commission could make that call. Commissioner Hlavachick stated that he knew they could, but questioned if they should. Commissioner Graf stated that we had heard from Digital Ally and Watch Guard. Mr. Howard stated that those were not sealed bids, so it was not a bid. Commissioner Graf commented that we have their prices and this was what they wanted. Mr. Howard commented that the dvd was not the best technology and he did not think that they would last five years. Public Works Director Rambat stated that there have been some questions on their shelf life and the media stored on a dvd had been questionable. Commissioner Skaggs questioned if they last longer if it was a climate control environment. Mr. Rambat answered that they were not life time stuff and they deteriorate on their own. Mr. Rambat added that a flash drive retains information and does not degrade.

Commissioner Skaggs expressed his concern that the Sheriff’s Department had their own concerns and asked what happens when the departments have opposite brands. Mr. Howard questioned City Attorney Van Blaricum on what the longest time would be that they may need the stored information. Mr. Van Blaricum commented that it could be up to four years. Mayor Taylor commented that you would want to back it up on the hard drive. Mr. Van Blaricum stated that they always do that and there were dvd copies for the attorneys. Mr. Van Blaricum added that the question was what they do with all those copies when they were done.

Mr. Van Blaricum stated that he appreciated the spirit of the motion, but he would be more comfortable going out for bids. Mr. Van Blaricum explained that the Commission could always pick Watch Guard, but no one would be able to complain that we were not fair. Mayor Taylor agreed and added that the Commission had gotten in trouble with some citizens when they had conducted business and spent money when it was not done at the proper time. Mayor Taylor commented that he would prefer it be an agenda item, but he would vote in favor of it if the rest of the Commission wanted to continue. Mayor Taylor stated that ‘once bitten twice shy’. Commissioner Hlavachick agreed. Commissioner Skaggs stated that they made a good point and maybe it should be tabled until the next meeting. Mayor Taylor commented that he did appreciate the zeal of the motion.

Commissioner Graf stated that this was with confiscated money and not budget money. Commissioner Graf commented that the cameras were something that should have been done long ago and questioned what would happen if an instance happened in the time we waited, so he requested that they continue on with it. Commissioner Graf added that this was the one the ‘Acting’ Chief Myers wanted. ‘Acting’ Chief Myers commented that the Watch Guard cost was in concrete and we had the cost of the Digital Ally system too. Mr. Howard stated that we should send it out to as many as we can.

Mr. Nelson Burrell questioned what the forfeiture funds could be spent on. Mr. Van Blaricum stated that those funds were for law enforcement purposes and not for operational purposes. Mr. Burrell questioned if that money would go back to the State if, for some reason, the police did not want it. Mr. Van Blaricum commented that it probably would. Mr. Burrell commented that it was up to the Chief or Sheriff on how this money was spent and Watch Guard was the best piece of equipment that ‘Acting’ Chief Myers had found. Mr. Howard repeated that using these funds does not exempt it from the bid process and, even though it was a separate fund, it did not exempt it from City processes. Mr. Howard added that the Commission could waive the process and he had only brought it up earlier due to issues with bids. Mr. Howard stated that he had been accused of being selective when he wanted to be.

Mayor Taylor stated that the Commission had the option to act on the motion or withdraw the motion. Ms. Garten clarified that all funds were reported when we say that the budget is $26 million and that does include the forfeiture funds. Mr. Howard explained again that this fund had spending restrictions, but you still have to follow the City process just like any other fund. Commissioner Skaggs commented that, if we should do it properly through bids, he would withdraw his second to the motion and revisit it in three weeks. Commissioner Detwiler commented that that should be time to put it out to bid. ‘Acting’ Chief Myers stated that this was a lot of money and there were the questions concerning the dvd’s. Commissioner Graf commented that, if that was what ‘Acting’ Chief Myers wanted to do, he would withdraw the motion.

RECESS:

Commissioner Skaggs made a motion to recess until Thursday, August 18th at 11 a.m. to discuss the SRS closing. The motion was seconded by Commissioner Graf and carried unanimously.

______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

______________________________________
LUANN KRAMER, City Clerk

08/15/11-Approved Joint City/County Meeting Minutes

2011-09-07T11:42:00.000-05:00

MONDAY

AUGUST 15, 2011

The Governing Body of the City of Pratt met in a Joint session with the County Commission in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Joe Reynolds County Commissioner
Charles Rinke County Commissioner
Dwight Adams County Commissioner
Sherry Kruse County Clerk
Gordon Stull County Counselor

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

GENERAL DISCUSSION ON CITY/COUNTY ISSUES:

• Combining City and County law enforcement:

Mayor Taylor commented that he would start the discussion off with the consideration to consolidation of the Police and Sheriff departments. Mayor Taylor stated that the City currently has an interim Police Chief, but a search committee has been interviewing candidates for that position. Mayor Taylor added that, with the City not having a Police Chief, this would be a good time to discuss the consolidation.

Commissioner Hlavachick stated that he was on the search committee and this was a result of that even though they had had good candidates for the position of Police Chief. Mayor Taylor commented that this had been brought up several times, but it never got any further. County Commissioner Joe Reynolds commented that it never went any further because we needed somewhere to go.

Commissioner Reynolds stated that the Sheriff was elected every four years and asked what we would do if the next one did not want to do this. Commissioner Skaggs commented that we should see if this position was something that Sheriff Chinn would be willing to accept before they went any further. Sheriff Chinn stated that he was willing if things worked out. Mayor Taylor commented that he felt this would be a cost savings and more effective. Commissioner Reynolds stated that, if done right, it could save money. Commissioner Skaggs suggested that the City not hire a new Chief and see what happens if Sheriff Chinn was re-elected.

City Manager Dave Howard suggested that a committee be set-up that was an extension of the interview committee, but add a County Commissioner and Sheriff Chinn. Commissioner Detwiler stated that she was not in favor of having an elected official as Chief of Police. Commissioner Detwiler added that, when the community has a problem, they are told to see the City Attorney or County Attorney and, with the positions being one in the same, there was no recourse if they have to go to the other. Mayor Taylor commented that Sheriff Chinn could resign and take the position of City/County law enforcement officer. Sheriff Chinn stated that there was a value of being elected, but it was an option. City Manager Howard commented that there were legal aspects that had to be looked at. County Counselor Gordon Stull stated that you would not have to dissolve the Sheriff position, but there could be a conflict in law enforcement since the County takes precedence. Mr. Stull added that the Sheriff was duty bound to uphold the law and City codes were for the City’s own purpose. Commissioner Skaggs asked if we would have to dissolve the Sheriff position and rehire for City jurisdiction. Sheriff Chinn stated that that would not be necessary as both entities would be separate, but run by one individual. Mayor Taylor questioned if they would use Municipal Court. Sheriff Chinn stated that that would be the City’s call since it does bring in revenue, but, if you did away with Municipal Court, you would have to do away with the ordinances. Sheriff Chinn added that it would not be wise to do that.

Mr. Floyd Hatfield, audience member, stated that he had worked in Scott City and they had a Sheriff deputized Police force and they had options to go to Municipal or District Court. Mr. Stull commented that there would have to be an agreement between the City and the Sheriff where he would have to enforce City codes and State law and you do not get any agreement without paying for it. Mr. Nelson Burrell commented that he had worked in Ashland and Clark County where there were deputies and no police officers. Mr. Burrell added that situations within the City limits were Municipal Court, but the judge wore both hats. Mr. Burrell stated that you would be at their mercy since they are elected. Mayor Taylor stated that you would have to go to the contract to see how easy it would be to get out of. Mayor Taylor added that you cannot run a County by State statute or code and you would not want to get rid of Municipal Court if it was the only place to enforce codes. Commissioner Detwiler stated that there may be a cost saving measure by combining the departments, but the costs come back, maybe even greater, if the contract is broken.

Mr. Howard commented that you could do a year contract to see what problems develop and have a sense of the pros and cons. Mr. Howard added that there were no laws that prohibit the Sheriff from having more than one job. Mayor Taylor commented that we do have the luxury of being the biggest player, so if we are not getting good Sheriff/Police patrol or enough time, we get rid of the Sheriff. Mr. Burrell commented that the ultimate Rulel was that the power of the Sheriff was in the County. Mayor Taylor stated that the City has the power to elect them and recall them if they are not doing their job. Mayor Taylor added that the City has 70% plus of the votes in Pratt County. Sheriff Chinn commented that the worst case scenario would be that the contract was over and the year was costly. Sheriff Chinn explained that you may have something to gain in efficiency, but, with cars involved and court cases, the cost savings would be minimal.

Commissioner Detwiler commented that it was hard to have leadership in the police department when you are in an interim position. City Manager Howard stated that he disagreed and explained that that was the time he expects that person to step up to the plate. Commissioner Detwiler commented that it had been eight months since we had a Chief. Mr. Howard explained that he had a couple that he could have hired, but the Commission brought the consolidation up during budget. Mr. Howard added that he was following the direction of the Commission. Mayor Taylor questioned how long the committee had been active. Mr. Howard stated that they started interviews in June, but there was a lot of research that had to be done.

Commissioner Skaggs questioned if the problem of not enough communication between the departments would be solved by consolidating. Sheriff Chinn stated that that was talk from lower rank officers and he felt the cooperation of both departments had been good. Sheriff Chinn added that the departments would be run the same way and he was not here to defend his record. Commissioner Skaggs asked for an example of when they had not worked together in the past. Sheriff Chinn explained that it was more the relationship with the Chief, but he had not seen a lack of cooperation. Sheriff Chinn added that you had to keep in mind that this was two entities sharing a building, but he was not sure how the cooperation could get better. Commissioner Reynolds stated that Sheriff Chinn does a good job and makes people be accountable. County Commissioner Dwight Adams commented that he had not heard anything about cooperation.

Commissioner Adams stated that he had not heard anything about the consolidation either, but people do not know that it is being discussed. Mr. Howard commented that the purpose of this meeting was to get it out in the public, which was part of the process. Commissioner Detwiler stated that she had not heard Sheriff Chinn say that this would be more economical. Sheriff Chinn stated that you could show good savings in a year or two, but anytime you have trend, you have controversy. Sheriff Chinn stated that this committee had not taken as long as he had to find an Undersheriff. Sheriff Chinn explained that there was a lot of baggage for an applicant that has to be looked at. Mr. Howard agreed that anyone could look good on the surface.

City Attorney Ken Van Blaricum explained that, without a Municipal Court, all traffic violations would end up in District Court and that would crowd the Judge’s docket. Mr. Howard commented that this could be a model in some respects and set precedence with the State. Mr. Hatfield questioned what the City Manager hoped to gain by this and asked if it was for more control over everything. Mr. Howard stated that he could not imagine Sheriff Chinn doing what he wanted him to do since he was an elected official. Sheriff Chinn stated that the voters and the Attorney General make the Sheriff accountable. Mayor Taylor commented that this would lessen the City Manager’s power over the police department. Mr. Howard stated that he does not interfere with police matters and he lets them do what they do. Mr. Howard commented that he has had Chief’s talk about matters with him and he had talked to his dad about matters because he was a Federal Marshall.

Mr. Hatfield stated that he had heard that the people of Pratt were not on very good grounds with the Commission and they were unsatisfied. Mr. Howard stated that he did not believe that. Mr. Howard explained that there may be people that were unhappy with the City, but the elections show who is on what side. Commissioner Skaggs added that it was good to have two sides. Mr. Hatfield commented that, the side was so small, they felt like whipping dogs all the time. Mr. Howard stated that you cannot please everybody and some people have personal agendas so you cannot change their minds. Mr. Howard added that people get into government for all kinds of reasons and that was this business. Mr. Hatfield commented that they exist in the same building, but are not one bunch working together. Commissioner Detwiler stated that there were five individuals with five opinions. Commissioner Skaggs stated that you could only vote yes or no. Sheriff Chinn stated that he could see both sides of this and there were department heads that are controlled and some that are not. Sheriff Chinn added that having elected positions could cause more problems. Commissioner Skaggs stated that, with Sheriff Chinn’s reputation and record, this would be a good time to combine the two. Commissioner Skaggs added that whoever works under him could be his successor as Sheriff Chinn gets closer to retirement.

Mr. Burrell questioned what the benefit to the City would be. Sheriff Chinn stated that Riley County had not seen any financial benefit. Mr. Howard stated that efficiency was also service. Mr. Howard explained that it was not good if you save money, but lose service. Commissioner Detwiler commented that she felt there should be a department head that was responsible for the police department. Mr. Howard explained that if you were more efficient you were saving money, but you have more to lose if control was the issue. Mr. Howard added that he was not interested in having that type of control.

Commissioner Adams questioned what this would do to the budget. Commissioner Skaggs commented that we may be able to budget less. Commissioner Detwiler stated that it looked like we were not budgeting less. Mr. Hatfield questioned how many assistants Sheriff Chinn would have. Mr. Howard stated that the structure had not been given any thought. Sheriff Chinn stated that he would not be adding any personnel and the City would not be filling the Chief’s position. Mayor Taylor commented that that would be a cost saving without the salary and benefits in the budget. Commissioner Skaggs questioned what the salary of the Chief was. Mr. Howard stated that it was about $100,000 and that included salary and benefits. Commissioner Detwiler questioned the starting salary. Mr. Howard stated that it was around $65,000 to $70,000 plus benefits, vehicle, computer and all other objects.

Mr. Burrell commented that not everyone in the police department had a vehicle, so that could be an added expense. Mr. Burrell added that the Sheriff’s department personnel do all have vehicles. Sheriff Chinn commented that it would also open up office space. Mr. Howard stated that the Chief’s vehicle was not used for officers. Commissioner Detwiler questioned how many vehicles we had for our twelve officers. Mr. Howard stated that there were ten vehicles. Mr. Burrell stated that it used to be one for every three officers and every supervisor got a take home vehicle. Mr. Howard stated that some officers take their vehicles home and that it was a good presence in the neighborhood. Mr. Nelson commented that there would be more mileage on the vehicles if they were used in the County. Mayor Taylor commented that he appreciated Mr. Burrell’s input, but that he was not going to dominate the conversation. Mr. Howard commented that all this depends on what would be in the contract. Sheriff Chinn stated that there would be no change in the patrol and the County comes when the City needs help, and vice versa. Sheriff Chinn added that this was about better government and not about who loses control.

Commissioner Hlavachick suggested putting a County Commissioner and lawyers on the search committee and coming back to another joint meeting with their recommendations. Mayor Taylor stated that Sheriff Chinn should be on there since he had twenty years experience. Mr. Howard commented that this would not happen if the Sheriff did not want to do it. Commissioner Skaggs questioned if it were up to the Sheriff’s Department or the County Commission. Mr. Stull commented that it would depend on what they were going to do. County Commissioner Charles Rinke commented that the subject may be enhanced once it hits the paper. Commissioner Graf questioned if there would have to be a new budget or if it had been worked into it. Mr. Howard stated that the budget would have to be changed if it needed to be raised, but not if it was lowered.

Mr. Howard stated that the findings of the committee would take awhile with multiple legal questions and putting all the pros and cons together. Mr. Howard added that it may not be worth the headache. Mr. Hatfield stated that Sheriff Chinn had all his respect and, if this needed to be done, he was the one to do it. Mr. Jerry Keene, Pratt Tribune reporter, questioned whether the City or the County was going to pay for this. Mayor Taylor stated that he had always felt like the City got double dipped because we were in the City and in Pratt County. Mr. Keene questioned what this would do to the budget. Mayor Taylor stated that it should not be any more, but hopefully less. Mr. Howard stated that that would all have to be worked out. Mr. Howard commented that he could not see it costing the City more or it would not be worth doing.

Commissioner Detwiler stated that she still maintained that there should be a head in each department and added that absolute power corrupts. Commissioner Hlavachick questioned Commissioner Detwiler on whether it was the Sheriff that was her concern. Mayor Taylor stated that you have to write the contract so that you could get out if Sheriff Chinn took all this power and ran amuck. Commissioner Detwiler stated that they had decided and so had she. Commissioner Hlavachick commented that the committee would look at all the angles. City Attorney Van Blaricum stated that he would be glad to be on that committee so that he could research any legal problems. County Commissioner Reynolds stated that he would set in on it for the County.

Mr. Burrell commented that he felt that we were regressing and that, when power became political, each community had its own law enforcement and the purpose of having one agency was to save money. Mayor Taylor stated that there was not a need in a lot of Counties in western Kansas to go to Municipal law enforcement and that was the reason they went smaller and smaller.

• Closing of the Pratt SRS Office:

ED Board Secretary/Treasurer Kevin Hamm commented that he had tried to contact SRS Secretary Robert Siedlecki, but, in his absence, had spoken with SRS Director of Governmental Affairs Gary Haulmark, who was very receptive to Pratt’s concerns. Mr. Hamm stated that they had talked about the job loss, Pratt being a central location and regional center, and having to send jobs and clients to Greensburg and Great Bend. Mr. Hamm explained that there was a pretty good case load in Pratt and to lose those jobs would have an economic impact on Pratt if those employees moved.

Mr. Hamm stated that they wanted to do something to work with them to keep those jobs here and that could mean financial support. Mayor Taylor stated that the cost to the State for the thirteen jobs was around $60,000. Commissioner Detwiler questioned how many of those employees live outside of Pratt County. City Attorney Van Blaricum answered that he thought there were three or four. Mayor Taylor stated that Director Haulmark had hinted at the meeting that we may be able to come up with a portion of the cost to keep them open and were lead to believe that we would not have to come up with all of the $60,000. Mayor Taylor added that this could keep them open for two years.

Mr. Hamm explained that Director Haulmark called the day after the meeting and said that the plans had changed. Mr. Hamm stated that Director Haulmark had explained that Lawrence had reached an agreement that they would come up with 100% of what was needed for the State’s general fund and the other communities would have to meet the same criteria. Commissioner Hlavachick stated that Lawrence had set the standard. Mr. Hamm added that they were playing a financial game and it puts everyone in a unique predicament if they wanted to buy back those jobs. Mayor Taylor stated that the Memorandum of Understanding had stated that the State could close the office anytime within the two years and even after the two years. Mr. Kenton Landenburger, ED Board member, stated that a two person staff in Greensburg would take some of Pratt’s clients and the rest would have to go to Great Bend.

Mr. Hamm stated that Governor Brownback had established Pratt County as a Rural Opportunity Zone and pledged to bring jobs here. Mr. Hamm commented that it did not make sense to close an office in the Rural Opportunity Zone and send the clients to Great Bend, who was not in the Rural Opportunity Zone. Commissioner Reynolds stated that the way they were doing it was not right. Mayor Taylor commented that the State was pitting County against County and City against City.

Mayor Taylor stated that, if the employee was single, they move to Great Bend to retain their job, but they may not want to move if there was a good job here. Mr. Wes Norman questioned if the employees had been offered any type of retirement incentives. Mayor Taylor stated that he thought they had done that throughout all their departments.

Mayor Taylor stated that the decision was how much the thirteen jobs were worth to Pratt. Commissioner Detwiler repeated that we needed to find out how many actually live in Pratt County since the ones that live outside the County would not benefit. Chamber Director Jan Scarbrough stated that Director Haulmark had informed her that there were actually twelve employees. Mayor Taylor commented that there was a benefit having them work in Pratt, because they would generate some sales tax. Commissioner Detwiler questioned who owned their office building. Commissioner Hlavachick stated that it was owned by Mr. Bill Keller.

Mr. Van Blaricum stated that there were social needs here and to move this out of town would complicate things. Mr. Landenburger commented that you have to take into consideration the mileage. Mayor Taylor commented that there were few people that would come here during the day. Mr. Hamm added that the case workers would have to travel. Mr. Howard questioned how often their services were needed. Mr. Van Blaricum stated that they service Pratt, Barber, Harper, Kingman, Edwards and Kiowa Counties, but the majority of the work was right here in Pratt. Mr. Van Blaricum added that it would not make sense for those Counties to shift the geography and make Great Bend the center. Mr. Howard asked who would pick up that burden. Mr. Van Blaricum stated that it would fall on the police department.

Ms. Scarbrough stated that people were concerned because some of them do not have transportation. Mr. Van Blaricum stated that there would not be face to face contact for the existing clients if the primary office was in Great Bend. Commissioner Skaggs questioned if the State was asking for more than rent. Mr. Landenburger stated that the estimated $60,000 would be what we would have to pick up for each of the two years to keep the office here, but that was no guarantee the office would be here after that two years. Commissioner Skaggs asked what the rent on the office was. Mr. Landenburger stated that it was $45,000. Commissioner Reynolds stated the Governor Brownback had mentioned that there would be more burdens on the people, so he wondered if we would have to keep the financial payment after the two years. Mr. Howard stated that we could and it could be more.

Mayor Taylor suggested having a conversation with Mr. Keller about paying the money to him and not the State. Mr. Howard commented that we could see some savings if we gave them our utilities and figured them at our cost. Mr. Landenburger stated that we could negotiate. Mr. Van Blaricum suggested a meeting with Senator Ruth Teichman and Representative Mitch Holmes. Mr. Hamm stated that there was a meeting set up with them on Thursday at 11:00 a.m. Mr. Frank Laubhan, ED Board member, stated that they needed all the City and County officials there if possible.

Commissioner Graf commented that there may be only two or three employees left after some retire. Commissioner Detwiler agreed that some would retire if the offer was good enough. Commissioner Skaggs commented that some may accept the buyout if they own their home in Pratt. Mr. Howard stated that we needed to express our concerns to Senator Teichman and Representative Holmes at the meeting Thursday. Mr. Hamm stated that there may be other ways to keep them here rather than writing a check and they said that they wanted to help.

Mayor Taylor commented that these were difficult economic times. Commissioner Hlavachick stated that we were going to have to pay the tab. Mr. Laubhan stated that Great Bend and Greensburg were not contributing a thing, but Pratt, Lawrence and other communities that were closing, were being singled out to keep the jobs here. Mr. Laubhan added that he was not sure whether the State could legally do that. Mr. Laubhan commented that he felt that the Attorney General should look at this and also felt that Lawrence was bribing the State so that they could stay. Mr. Laubhan added that this was bad public policy at the least.

Commissioner Hlavachick commented that Director Haulmark had stated that there had been less than ten calls from people in the City and County of Pratt concerning the closing of the SRS office. Commissioner Hlavachick stated that the community was not jumping up and squealing. Mr. Van Blaricum stated that we need a good crowd at the meeting Thursday and he felt that Representative Holmes would respond. Mr. Howard stated that he felt they both would if we handled it right. Mr. Howard commented that he agreed with Mr. Laubhan about this being bad public policy and we have as much of a need as Wichita. Mr. Howard added that, if we have to pay, everyone should have to. Mr. Hamm stated that Senator Teichman understood the situation and she would do what she could. Mr. Hamm added that we need a unified stand on this issue.

Ms. Scarbrough stated that the lack of phone calls may be due to the people that utilize SRS not having the number. Ms. Scarbrough explained that the number was in the paper, but these people are poverty level and do not take the paper. Ms. Scarbrough commented that she had visited with Ms. Debbie McGraw at the Health Department and they were concerned about their people getting to see their case worker. Ms. Scarbrough stated that Ms. McGraw would be glad to hand out the phone number to her clients. Ms. Scarbrough explained that the Library had computers, but they had to ‘whack’ their hours due to budget shortfalls and you are always cautioned not to use private information on public computers.

Mr. Laubhan stated that, if this State policy continues, we would lose Wildlife and Parks, because there was no way this community could compete with Wichita or other big communities. Mr. Laubhan explained that we need to stop this whole policy and not just for this one issue of the SRS office. Mr. Laubhan added that Senator Teichman and Representative Holmes were going to look at the elected groups in the community and we had to be together for them to get the point. Mayor Taylor commented that he agreed that the place to start was to open up the rest of the State, but felt they would get opposition from those they work with. Mayor Taylor added that it would be a good idea to be prepared to come up with the money or let the chips fall. Mr. Laubhan stated that the money was a no win situation with half saying good job and the other half saying we’re nuts.

Commissioner Detwiler commented that we need to check into the legality of the matter to find out if this was legal and, if not, put a halt to it. Mayor Taylor stated that the bigger Cities could put up more and there was nothing fair about the way it was going. Mayor Taylor suggested telling the people of Pratt to call and not just those that use SRS. Commissioner Skaggs commented that the State should have told the local branches that are closing to notify their clients. Commissioner Reynolds commented that they do not want them to do that, because then they would get calls. Mayor Taylor commented that the squeaky wheel gets the oil. Commissioner Hlavachick stated that Lawrence was the squeaky wheel, but they had to pay the price. Commissioner Reynolds commented that to compare the City of Pratt to Lawrence did not make sense.

ADJOURN:

After little more discussion, Commissioner Skaggs made a motion to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.

_______________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST

_______________________________________
LUANN KRAMER, City Clerk

09/06/11-City Commission Meeting Agenda

2011-09-02T08:38:00.001-05:00

TUESDAY
SEPTEMBER 06, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – August 15, 2011 Joint City/County Commission meeting
August 15, 2011 Regular City Commission meeting
August 18, 2011 Recessed City Commission meeting
August 29, 2011 Special Call City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Consideration and Approval of Use of the Scout Cabin & Closure of the 200 Block of Rochester Street by PHS on October 14th & 15th – Bruce Pinkall, Recreation Director

5.2 Consideration and Approval of Bid for the Rolling Hill Tree Clearing/Trimming Project – Russell Rambat, Public Works Director

5.3 Presentation by Pratt City Fire Department and Options for Truck Situation – David Kramer, Fire Chief; PFD Officers

5.4 Consideration and Approval of Ordinance 1104 Providing for the Regulation of the “Standard Traffic Ordinance for Kansas Cities-Edition of 2011” – Ken Van Blaricum, City Attorney

5.5 Consideration and Approval of Ordinance 1105 Providing for the Regulation of the “Uniform Public Offence Code for Kansas Cities-Edition of 2011” – Ken Van Blaricum, City Attorney

5.6 Discussion on Voting Delegates at the League’s Annual Conference in October – Mayor, Commission and Staff

5.7 Discussion on Aquatic Engineering Bids – Russell Rambat, Public Works Director; City Staff

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

08/29/11-Special Call Meeting Agenda

2011-08-26T08:51:00.001-05:00

CALL FOR A SPECIAL MEETING

OF THE

GOVERNING BODY

TO: MEMBERS OF THE GOVERNING BODY:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the County Commission Room located at 300 S. Ninnescah, at 10:30 a.m. on Monday, August 29, 2011 the object and purpose of said meeting to be the following:

1. Continued Discussion on the Closing of the SRS Office – Mayor and Commission

SIGNED:_______________________________
Commissioner

_______________________________
Commissioner

_______________________________
Commissioner

NOTICE TO THE PUBLIC:

You are hereby notified that there will be a Special meeting of the Governing Body of the City of Pratt at 10:30 a.m. on Monday, August 29, 2011 in the County Commission Room located at 300 S. Ninnescah, for the purpose of:

1. Continued Discussion on the Closing of the SRS Office – Mayor and Commission

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 24th DAY OF AUGUST, 2011.

(SEAL)

SIGNED:__________________________
LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 10:30 a.m. on Thursday, August 25, 2011.

08/01/11-Approved City Commission Meeting Minutes

2011-08-16T08:47:00.000-05:00

MONDAY

AUGUST 01, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the July 18, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA:

• Green Sports Complex-Outstanding Facility:

Mr. Dick Anderson complimented the City for having an outstanding facility in the Green Sports Complex. Mr. Anderson, Sports Director for KMMM Radio, stated that he has done a lot of traveling and there are no better facilities than Pratt. Mr. Anderson commended the City Commission and Recreation Director Bruce Pinkall for their vision of what Green Sports Complex could be. Mr. Anderson explained that he would be traveling to Wisconsin with the Pratt 86’ers and they had commented that they had gone on the Sports Complex website and were amazed at our facility. Mr. Anderson added that Newton has also commented about what a facility we have for a town of this size. Mayor Taylor thanked Mr. Anderson and added that the Complex was possible due to the ¼ cent sales tax that was paid by the citizens of Pratt.

• Expose Grand Abuse of Power:

Mr. Luca Matei, County Club Apartment owner, again addressed the Commission on the legal issues he was having and had had in the past. Mr. Matei stated that he was arrested last week and put in jail where he was laughed at and his clothes and phone were taken from him. Mr. Matei reminded the Commission that he was appealing his conviction as a sex offender, but he felt that the officers were out to destroy him. Mayor Taylor questioned what the City Commission could do for him and pointed out that the City Attorney was not present. Mr. Matei commented that the law allows abuse and bond is set to destroy families and make you lose your job and everything. City Manager Dave Howard stated to Mr. Matei that he had failed to register as a sex offender. Mr. Matei became agitated at the situation and was asked to leave the meeting by ‘Acting’ Police Chief Gary Myers. Mr. Matei left the meeting without any further complications.

• Hospital options:

Chairman of the Hospital Finance Committee Frank Laubhan commented that they were in the process of reviewing the options for the hospital and researching elements for recommendations to the citizens, such as rehabilitating the existing facility or replacing it. Mr. Laubhan stated that they had been working on this for four months and a report was ready to be mailed to everyone in Pratt and it would have a response sheet that a citizen can turn in with what they think the conclusion should be.

Mr. Laubhan stated that their intentions were to mail the information to everyone, but found out that Pratt County had either let their permit expire or something had happened to it, so he requested permission to use the City’s bulk mailing permit to make their deadline. Mr. Laubhan explained that it would not cost the City anything as they would be reimbursed by the County. Mr. Laubhan added that there would be drop boxes for the response sheets at the Court House and at the counter at City Hall for those that did not want to mail them back.

After little more discussion, Commissioner Hlavachick made a motion to allow the City’s bulk mailing permit to be used by the Hospital Finance Committee at no expense incurred by the City of Pratt. The motion was seconded by Commissioner Skaggs and carried unanimously.

• Other comments on City issues:

Mr. Frank Laubhan complimented the Commission on the Main Street project and added that it was like you were not driving on anything.

Mr. Laubhan stated that he also wanted to compliment the Commission on exploring combined law enforcement. Mr. Laubhan added that that was a positive move.

BUSINESS:

PROCLAMATION FOR ‘STANION WHOLESALE ELECTRIC CO. DAY’:

Mayor Taylor read a proclamation declaring Friday, August 5th as ‘Stanion Wholesale Electric Co. Day’. Mayor Taylor was joined at the dais by Jud and Bobbe Stanion’s daughter, Cindy Keller, her husband Bill Keller, CEO and President of Stanion Wholesale Electric Co. and City Commissioners.

CONSIDERATION AND APPROVAL OF CEREAL MALT BEVERAGE LICENSE:

‘Acting’ Police Chief Gary Myers informed the Commission that El Dos De Oros had filed an application for a 2011 Cereal Malt Beverage license and had met the requirements. ‘Acting’ Chief Myers stated that the owner was present in the audience and he would recommend the approval of the license. A motion by Commissioner Hlavachick to approve the 2011 Cereal Malt Beverage license for El Dos De Oros. The motion was seconded by Commissioner Graf and carried unanimously.

DISCUSSION ON BUDGETARY SHORTFALL FOR PRATT PUBLIC LIBRARY:

Pratt Library Director Rochelle Westerhaus requested that the Commission consider an increase in their mil levy from three to four for the 2012 budget year. Ms. Westerhaus explained that their budget states that they provide $102,000 of their present budget, but the interest income would only be approximately $20,000 in 2011. Mayor Taylor questioned if they had been able to pick up the shortfall in the past. Ms. Westerhaus stated that it had been about a third of their budget. Ms. Westerhaus stated that they had been able to with the interest income from the sale of a ranch in 2002 for $1.2 million dollars that had been built by donated money from Ms. Goldie Milar. Ms. Westerhaus added that the donated money had also been used to build the library. Ms. Westerhaus explained that the Board had decided to use 90% of the interest income for the operating budget and 10% would be reinvested.

Ms. Westerhaus stated that they could fund this year through the Milar Library Fund, but that had been a cushion and had made up for any shortfall. Ms. Westerhaus added that, if they totally fund them this year, they would use it all and that would not leave enough to fund the $72,000 shortfall in 2012. Ms. Westerhaus explained that they had cut everywhere they could to lessen the shortfall. Mayor Taylor commented that it looked like they had been trying. Ms. Westerhaus stated that they had cut their material budget by 25% in the last five years and 26% this year. Ms. Westerhaus informed the Commission that the Board had made the decision to cut hours of operation to thirty-seven hours per week. Commissioner Skaggs questioned if the hours they had decided on were due to client’s needs. Ms. Westerhaus stated that was correct.

Commissioner Skaggs questioned if they had figures on how much rural population used the library. Ms. Westerhaus stated that they do not keep track of that, but they do keep track of residents. Commissioner Skaggs asked if they received anything from the County. Ms. Westerhaus stated that they get 1.39 mil from the County. Commissioner Skaggs reminded Ms. Westerhaus that they had discussed charges for room use during the budget discussion and asked if they had had any consideration in charging for time used for computers or limiting time. Ms. Westerhaus stated that they had instituted some fees, but not those. Ms. Westerhaus added that most of the people using the computers were lower income and this was a way to provide them a service.

Mayor Taylor questioned when the budget would be published. Finance Director Diana Garten stated that it would be published this week. Mayor Taylor commented that we would not have to do an amendment to the budget if we changed it before it was published. City Manager Dave Howard reminded the Commission that there would have to be an ordinance changing the tax levy for the library. Ms. Westerhaus questioned about funds for 2011. Mayor Taylor commented that we would have to amend the budget for 2011 if that was what the Commission decided to do. Commissioner Detwiler stated that she would like to have the Commission consider giving them a utility allowance for this year.

Commissioner Hlavachick made a motion to increase the library mil levy from three to four. The motion was seconded by Commissioner Graf. City Manager Howard explained that this would have to be done by an ordinance, but that could be done before the public hearing at the next meeting. The motion passed unanimously.

Commissioner Detwiler made a motion to give the library a utility allowance of $1,300 per month for the remainder of the year. The motion was seconded by Commissioner Graf. Mayor Taylor added that, if the $1,300 was not used, they did not get to keep the credit. The motion was voted on and passed unanimously.

CONTINUED DISCUSSION ON LEADERSHIP CLASS PROJECT:

Ms. Tracey Beverlin from the Leadership Class of 2011 commented that she had addressed the Commission at the last meeting concerning beautifying the vacant lot at Fourth Street and Main Street. Ms. Beverlin stated that their intent was to design the lot with the bricks from Main Street which would be used for public forums and a farmers market once or twice a week. Ms. Beverlin explained that the class had regrouped and had also met with the owner of the property and the City Manager. Ms. Beverlin added that they were formally requesting that the City approve the donation of the property on the condition that it is used for a park and farmers market. Ms. Beverlin stated that the legal document would be drawn up by the donor and contain the same terms as the Lemon’s Park agreement. Ms. Beverlin explained that the property would revert back to the owner if it was no longer used as a park. Ms. Beverlin stated that, in exchange for this donation, they were requesting that the City provide the utilities and maintenance.

Ms. Beverlin commented that they had contacted Mr. Alan Luttrell and he would be engineering the site and also get a landscape architect involved. Ms. Beverlin stated that they do not want the property to be used as a parking lot and, due to the expense, they would not be laying a lot of concrete. Commissioner Skaggs commented that he commended them for taking on a project of this size and he was in support of it. Commissioner Skaggs pointed out that the farmers market and park were two separate projects and he wondered if there would be room for the market. Ms. Beverlin stated that the lot was a big lot and they would be creating a board who would maintain the market. Commissioner Skaggs commented that the organization for the long term would probably fall on the City and the design raises questions. Commissioner Detwiler added that fountains take a lot of upkeep and it would be difficult to include the farmers market with no parking. Commissioner Detwiler added that street side parking would not be enough if the farm people selling had to park there, so they should concentrate on one or the other. Ms. Beverlin commented that they would like to go forward so that they could work on a grant that is open only through August and, to do that, they needed the City to accept the donation of the property. City Manager Howard commented that there had been discussions of building a public restroom and the City has things that they take care of, so falling into disrepair would not be a problem.

Mayor Taylor commented that he had not thought about everything and he would like to have citizen input. Mayor Taylor asked if they could come back in two weeks. Commissioner Skaggs stated that Mr. Luttrell might have a rough diagram in that time. Ms. Beverlin commented that she could ask for it. Commissioner Hlavachick commented that he liked the idea of a downtown facility that was mentioned by Mr. Howard. Ms. Beverlin stated that they could incorporate it, but it would be the City’s responsibility. Commissioner Skaggs questioned if the Commission should approve the concept tonight and the details later. Commissioner Detwiler commented that she would like to see it tabled until the next meeting so they could collect more information. Mr. Howard commented that they should not approve it until the details of the contract were agreeable to the City.

CONSIDERATION AND APPROVAL OF BID FOR THE CHIP SEAL PROJECT:

Public Works Director Russell Rambat commented that the City had not done a chip seal project in several years, but you do get more life from chip seal than slurry seal. Mr. Rambat stated that he had received two bids back and Hi-Plains Sand out of Kanopolis, Kansas bid $163,229 and Heft and Sons from Greensburg bid $135,281.89.

Mr. Rambat commented that he had not dealt with either of these bidders, but he had visited with EBH Engineers and they felt they were both reputable companies. Mr. Rambat stated that he would like to recommend Heft and Sons from Greensburg for the 2011 chip seal project in the amount of $135,281.69. Commissioner Skaggs questioned if the streets chosen for this project were due to high traffic loads. Mr. Rambat explained that most of these streets were east and west streets and they had done the north and south last year on the slurry seal project. Mr. Rambat added that he had scheduled half of a quarter instead of a whole quarter due to the high price of oil. Commissioner Skaggs questioned if slurry seal was high. Mr. Rambat stated that it was higher this year, but the chip seal was a new procedure and he was anxious to try it out.

A motion by Commissioner Hlavachick to award the bid to Heft and Sons in the amount of $135,281.69 for the chip seal project. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF A TIME LIMIT FOR OPEN AGENDA DISCUSSIONS:

Commissioner Hlavachick commented that he thought five minutes was enough time for open agenda discussions. Mayor Taylor stated that he felt two minutes to present and discussion to last as long as needed would be sufficient. Mayor Taylor added that, if they need more time than that, they should be on the agenda. Commissioner Skaggs commented that there should be something on the podium that lets them know what they need to do. Mayor Taylor added that we do give them two opportunities to be on the open agenda. Commissioner Graf suggested that two minutes was not enough time and suggested going three minutes.

A motion by Commissioner Hlavachick to set a time limit for open agenda items to three minutes. The motion was seconded by Commissioner Skaggs. Mayor Taylor commented that it could be longer if there was discussion, it had to be a matter for the City Commission and not a legal matter or something that deals with the State or Federal government. Commissioner Hlavachick amended his motion to add the items mentioned by Mayor Taylor. Commissioner Skaggs seconded the amendment and it passed unanimously.

OPEN AGENDA 2:

• Did you know?:

Ms. El Barnes, 592 Terrace Drive, addressed the audience commenting that Pratt citizens pay the highest taxes in Kansas and the population had declined. Ms. Barnes stated that the reason for the decline was the salary of the City Manager, which was $113,000 with generous benefits, and the Governor only gets paid $99,000. Ms. Barnes commented that the City Manager was a resident of the County and he has lost three jobs. Ms. Barnes stated that she had visited with the City of Monta Vista and they celebrated when he left.

Ms. Barnes stated that it bothers her that people were leaving Pratt and she showed a handful of letters that had been returned to her when she had sent out a mailing. Ms. Barnes commented that something had to change and she stated that we should consider that we cannot afford someone like Mr. Howard. Ms. Barnes repeated that people were leaving when their jobs were over or when they retire and she did not know what it was. Ms. Barnes also repeated that ‘they’ celebrated when the City Manager left and we should celebrate and not pay the City Manager as much as we do. Ms. Barnes stated that she does not like what is happening in Pratt and no one should. Ms. Barnes commented that we had lost so many people and she was not sure how many houses were for sale, but those had already left Pratt. Ms. Barnes added that we have a beautiful library and we have so much more than towns this size, but we were going to lose it because we cannot afford it.

City Manager Howard joked with Ms. Barnes as to whether ‘they’ had named a day after him, but she could not hear him. Commissioner Skaggs stated that she had grossly exaggerated this discussion and he told her that business was good. Commissioner Skaggs added that no one was leaving due to the City Manager and, if there were, he wanted to see names. Ms. Barnes told Commissioner Skaggs to contact Monta Vista. City Manager Howard questioned Ms. Barnes on who did the changes in Monta Vista like their downtown street project and he answered that question with ‘I did’.

Competent Manager/Farmers Market and Park a Great Idea:

Mr. Blake Himmelwright stated that he had worked with Mr. Howard on many occasions and he was a professional and competent manager.

Mr. Himmelwright stated that he would like to offer support for the farmers market and park. Mr. Himmelwright added that those concepts being put together were a great idea and it would attract a lot of people to the downtown area. Mr. Himmelwright commented that his family would consider contributing to the project after reviewing the plans.

Positive comment:

Rev. Bob Fleener, pastor of First Southern Baptist Church, stated that he had worked with Mr. Howard on occasion and he thanked him for doing a good job.

REPORTS:

City Manager:

• Main Street bricks:

City Manager Howard commented that the City would be stock piling the bricks for the Leadership project. Mr. Howard added that he would try to regulate who comes in for the brick along with Public Works Director Rambat. Mr. Howard explained that he wanted the community of Pratt to get their bricks and stop people from taking thousands. Mr. Howard added that they would keep it as they are for another two weeks.

• H2O project:

Mr. Howard stated that the City had joined the H2O water project down south and they were in the process of working with the Corp of Engineers. Mr. Howard explained that they were doing a contract to do the project, so they had made headway. Mayor Taylor questioned how far into the three years we were. Mr. Howard stated that this was the second year and they had not requested all the money yet. Mayor Taylor commented that they asked as they needed it. Mr. Howard stated that what was being done now was at no cost.

Public Works:

• Curb and Sidewalk project:

Public Works Director Rambat commented that the curb and sidewalk project was about half way complete and they were replacing a large amount of sidewalk on Curtis Street.

• Gebhart Park equipment:

Mr. Rambat stated that the playground equipment at Gebhart Park had been installed and it had turned out well.

• Restroom at Centennial Park:

Mr. Rambat commented that he had been working with Park Superintendent Mark Eckhoff on the cost to put a restroom at Centennial Park. Mr. Rambat added that it would come before the Commission when they had everything ready.

• Lemon’s Park crosswalks:

Mr. Rambat stated that they had gotten the last crosswalk sign installed at Lemon’s Park and they would be installing the crosswalk by the ball diamonds.

Electric Department:

• 14 mg steam unit:

Director of Electric Utilities Kelly Hemphill commented that they had operated the 14 mg steam unit on July 26th and had run into some problems that were corrected around 1:00 a.m. Mr. Hemphill stated that the load was so high, that you cannot kick it off during the day so there was not much load fluctuation.

• Unit 7-Dual Fuel Engine:

Mr. Hemphill stated that we were operating Unit 7 on July 23rd for the benefit of Sunflower Electric and one of the pistons had lost lubrication and tried to seize up. Mr. Hemphill added that the crank case had kicked the engine off line, but they got the piston out of the engine and were looking for reasons why it had happened.

Recreation Department:

• Main Street update:

Recreation Director Bruce Pinkall commented that the Main Street project was moving ahead with the removal of the bricks and the contractor would be grading flash on Wednesday and Thursday. Mr. Pinkall stated that they would be doing the intersections next week, which takes seven days to set up and then they would start the street portion. Mr. Pinkall added that they were on time despite the heat.

Commissioner Skaggs questioned if the bricks we see in the crosswalk were all we were going to get. Mr. Pinkall stated that they were in the plans that way. Mayor Taylor commented that the contractors had been drinking a lot of Gatorade and asked that the trash containers be emptied more often. Mr. Pinkall stated that he would discuss that at their next meeting. Mayor Taylor commented that they had been doing a better job.

• Sports Complex comments:

Mr. Pinkall stated that it takes a lot of people to keep Green Sports Complex maintained and the community is also involved. Mr. Pinkall mentioned that Stanion Wholesale made it feasible along with a long list of others that were involved.

Power Plant:

• Engine 7 repairs:

Power Plant Superintendent Ernie Smith stated that they had gotten the liner for engine 7 and the repairs would be getting underway.

Police Department:

• Vehicle Cameras:

‘Acting’ Police Chief Myers stated that the car cameras were moving forward and he had narrowed it down to two vendors. ‘Acting’ Chief Myers explained that he had been speaking to other agencies and compared vendors.

Finance Department:

• Sales Tax:

Finance Director Diana Garten stated that sales tax for May sales was up about $9,000 over last year and up about $70,000 for the year.

Mayor and Commission:

• Joint meeting:

Mayor Taylor commented that, after a conversation with the County, the joint meeting needed to be changed to August 15th. Mayor Taylor stated that Mr. Kevin Hamm had been taking the closing of the SRS office and running with it. Mayor Taylor added that there was a time line of October 1st to make these decisions, so September 29th was too late to meet. Commissioner Hlavachick commented that there are a lot of elderly people that use this SRS facility and people should write letters copying them to the Senator and Representative.

• Gebhart equipment:

Commissioner Detwiler commented that she had a resident of thirty-two years that lived near Gebhart Park tell her that this was the first time the playground equipment had been geared for kids that utilize the wading pool.

• Bike Path:

Commissioner Hlavachick commented that the Commission had talked about a feasibility study for a bike path and questioned where that was at. Mr. Howard stated that the study would be about $5,000 and he had talked to Ms. Linda Lanterman and Mr. Alan Luttrell. Mr. Howard explained that Ms. Lanterman suggested tying it into the sidewalk project, but make it on the side of the street on the wider streets.

• Haskell Street:

Commissioner Skaggs questioned where the Haskell Street issue was at. Mr. Howard stated that he had visited with Ms. Susan Page and she was going to run an article in their internal paper. Mr. Howard added that we had made room at the pump house.

ADJOURN:

A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Detwiler and carried unanimously.

__________________________________________
JEFF A. TAYLOR, Mayor

(SEAL)

ATTEST:

_________________________________
LUANN KRAMER, City Clerk

08/15/11-City Commission Meeting Agendas

2011-08-12T10:24:00.001-05:00

MONDAY

AUGUST 15, 2011

PRATT CITY COMMISSION – JOINT CITY/COUNTY COMMISSION MEETING

COMMISSION ROOM – 11:00 A.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. BUSINESS:

3.1 General Discussion on City/County Issues – Mayor, City Commission, County Commission and Staff

3.2 Discussion on the Closing of the SRS Office in Pratt – Mayor, City Commission, County Commission, ED Board, and Staff (ED Board will join us at 12:00)

4. ADJOURN

MONDAY

AUGUST 15, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – August 01, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Consideration and Approval of Ordinance 1102 Providing for a Mill Levy Limit for the Library – Ken Van Blaricum, City Attorney (Ordinance 1102)

5.2 Public Hearing on Proposed 2012 City of Pratt Budget –
5.2(a) Open Public Hearing by Motion – Mayor and Commission
5.2(b) Discussion on Proposed 2012 City of Pratt Budget
5.2(c) Close Public Hearing by Motion – Mayor and Commission
5.2(d) Approve 2012 City of Pratt Budget – Mayor and Commission

5.3 Presentation on Watch Guard Digital In-Car Video – Gary Myers, ‘Acting’ Police Chief; Kyle Keling, Watch Guard Digital Regional Sales Manager

5.4 Discussion on Deed to the Leadership Project Property to the City – Mayor, Commission and Staff (No Information for Packet)

5.5 Discussion on Fire Truck Status – David Kramer, Fire Chief (No information for Packet)

5.6 Consideration and Approval of Ordinance 1103 Providing for Increased Court Costs – Ken Van Blaricum, City Attorney (Ordinance 1103)

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN