MONDAY
MAY 16, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – May 02, 2011 Regular City Commission meeting
4. OPEN AGENDA - 1
5. BUSINESS:
5.1 Discussion on Liquidated Damages on the Maple Street Project – Frank Oursler, Middlecreek Corporation
5.2 Discussion on Cannonball Trail Chapter of American Red Cross – Donna Meier Pfeifer, Executive Director
5.3 Presentation of Dividend Check – Rich Sanders, Sanders Agency, Inc.
6. OPEN AGENDA - 2
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission
8. ADJOURN
Thursday, May 12, 2011
Monday, May 2, 2011
04/18/11-Approved City Commission Meeting Minutes
MONDAY
APRIL 18, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the April 04, 2011 regular meeting. The motion was seconded by Commissioner Peltier and carried unanimously.
Mayor Hlavachick reminded the staff and audience that this meeting may be taped and/or recorded.
CERTIFICATION OF APRIL 05, 2011 CITY COMMISSION ELECTION:
City Clerk Kramer read the certification of the April 05, 2011 City General election that had been sent by County Clerk Sherry Kruse indicating that Mayor Bill Hlavachick and Ms. Karen Detwiler had received the majority of the votes; therefore, voted in as City Commissioners.
OATH OF OFFICE GIVEN TO NEWLY ELECTED CITY COMMISSIONERS:
City Clerk Kramer gave the oath of office to Mayor Hlavachick and Ms. Detwiler. Mayor Hlavachick and Commissioner Detwiler signed the City’s oath of office before continuing the meeting.
PRESENTATION OF MAYOR’S PLAQUE:
City Manager Dave Howard presented outgoing Mayor Hlavachick with a plaque and stated that he and the staff appreciated his leadership and direction the past year.
• Question from Commissioner Detwiler:
Before the reorganization of the Commission, Commissioner Detwiler asked City Attorney Ken Van Blaricum if it was true that the Mayor can vote, can make motions and second motions in this form of Government. Mr. Van Blaricum stated that that was true.
REORGANIZATION OF PRATT CITY COMMISSION:
1. NOMINATION FOR MAYOR:
A nomination by Commissioner Detwiler for Commissioner Graf to serve as Mayor. Mayor Hlavachick questioned if there were any other nominations for Mayor. Commissioner Skaggs nominated Commissioner Taylor as Mayor. With no other nominations on the table, Mayor Hlavachick closed the nomination process. City Clerk Kramer was asked to take a roll call vote: Commissioner Detwiler-Graf; Commissioner Taylor-Taylor; Mayor Hlavachick-Taylor; Commissioner Skaggs-Taylor; Commissioner Graf-Graf. The Clerk noted that the vote was three in favor of Commissioner Taylor and two votes for Commissioner Graf. Mayor Taylor took his place at the dais as the Mayor for 2011/2012.
2. NOMINATION FOR VICE-MAYOR:
A nomination by Commissioner Skaggs for Commissioner Hlavachick to serve as Vice-Mayor. Mayor Taylor asked for other nominations for Vice-Mayor. Commissioner Graf nominated Commissioner Detwiler as Vice-Mayor. Mayor Taylor closed the nominations and requested the Clerk to take a roll call vote: Commissioner Detwiler-Detwiler; Commissioner Hlavachick-Hlavachick; Mayor Taylor-Hlavachick; Commissioner Skaggs-Hlavachick; Commissioner Graf-Detwiler. The Clerk stated that the vote was three in favor of Commissioner Hlavachick as Vice-Mayor and two votes for Commissioner Detwiler.
3. DESIGNATION OF OFFICIAL CITY DEPOSITORIES – THE PEOPLES BANK, FIRST NATIONAL BANK, FIRST STATE BANK AND TRUST:
A motion by Commissioner Skaggs to approve The Peoples Bank, First National Bank and The First State Bank as the official City depositories. The motion was seconded by Commissioner Hlavachick and passed with three approved votes and two opposed votes by Commissioner Graf and Commissioner Detwiler.
4. DESIGNATION OF OFFICIAL CITY NEWSPAPER – THE PRATT TRIBUNE:
A motion by Commissioner Hlavachick to approve The Pratt Tribune as the official newspaper for the City of Pratt. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
• Sabotaged by police:
(*Note: Grammar is actual grammar used by Mr. Matei.)
Mr. Luca Matei addressed the Commission concerning his trouble with the police department. Mr. Matei commented that he got in trouble from the beginning with people who have no responsibility for themselves and others and the police built a case against him that went to court in 2006. Mayor Taylor questioned what the outcome of that was. Mr. Matei stated that it was tragic and he is now labeled a sex offender.
Mr. Matei stated that the police, attorneys and judge all cover one another and he could not convince them to drop the case before court. Mr. Matei commented that he had asked Judge Schmisseur and Jan Jorns to throw the case out, but they would not. Mr. Matei stated that he had fought with Mr. Black, because he could not understand how you could lose when you were not guilty. Mr. Matei added that no one in Kansas would help with an appeal. Mr. Matei commented that he lost money, was sabotaged by the police and people laughed in his face.
Mr. Matei stated that justice was corrupt and the Government was kind of lying, but they knew what they were doing, so he lost. Mr. Matei commented that he came to this City because the standing was very high and there were honest hard working people, but at the same time, we are betrayed by representatives. Mr. Matei explained that he had talked with the paper and the Eagle paper and they would not touch the subject. Mr. Matei commented that he is an immigrant that does not speak very good English, so in America, he has no chance. Mr. Matei stated that he had asked for addresses of tenants that screw him up and the City would not give them to him. Mr. Matei concluded that lawyers were the problem of America and the laws in America screw everybody.
CONSIDERATION AND APPROVAL TO WAIVE THE MUNICIPAL BUILDING FEES ON JULY 9TH FOR ‘PRATT EXTRAVAGANZA’:
Ms. Rita Hansen addressed the Commission concerning the waiver of Municipal Building fees on July 9th when the Epsilon Pi Chapter has their craft summer extravaganza. Ms. Hansen explained that half of the money raised would go back into the community. Mayor Taylor questioned what the cost of the building would be. Recreation Director Bruce Pinkall commented that it would probably be around $150. Commissioner Skaggs questioned if there were a lot of groups that request the fees be waived. Mr. Pinkall commented that there were some craft fairs and the Pilot Club chicken noodle dinner where the fees are waived, but it is a case by case decision. Commissioner Skaggs questioned if there was not a policy for when the City waives fees and when they do not. Commissioner Hlavachick answered that they usually come to a Commission meeting to request it.
After little more discussion, a motion by Commissioner Skaggs to waive the fee on July 9th for the Epsilon Pi Chapter’s ‘Pratt Extravaganza’. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONSIDERATION AND APPROVAL OF THE LEASE AGREEMENT BETWEEN THE SR. CITIZENS ORGANIZATION AND THE CITY OF PRATT:
City Attorney Ken Van Blaricum commented that the City Clerk and he had been looking through leases and contracts with various entities and the Senior Citizens was one that needed looked at. Mr. Van Blaricum explained that the lease agreement with the Senior Citizens Organization had been approved in 2000 as a two year lease and not looked at since then. Mayor Taylor questioned if it had an automatic renewal that went into play. Mr. Van Blaricum stated that that was how it worked, but it was a good idea to update paper work on a regular basis.
Mr. Van Blaricum commented that he had taken the 2000 lease and dressed it up, but the provisions were the same. Mr. Van Blaricum stated that City Clerk Kramer had informed him that the Senior Citizens Organization had already signed the agreement. Mayor Taylor asked if the cost to lease the facility was to pay the utilities. Mr. Van Blaricum stated that that was correct and there was no rent. Recreation Director Pinkall commented that City maintenance staff clean the restrooms and do other maintenance when needed. Commissioner Skaggs stated that the kitchen area of the agreement was a little vague and asked if it was a 50/50 deal. Mr. Pinkall stated that they provide the equipment and we do the maintenance unless it is beyond the ability of the maintenance staff.
Mr. Van Blaricum pointed out that the Senior Citizens are responsible for the personal property insurance and the City is responsible for liability insurance. Mayor Taylor commented that it was very necessary to carry liability insurance.
A motion by Commissioner Hlavachick to approve the lease agreement with the Senior Citizens Organization. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF THE BUDGETED PURCHASE OF A CRACK SEALING POT:
Public Works Director Russell Rambat commented that the crack sealing pot was used on the City streets, bricks and highway and the unit used now was 20 years old. Mr. Rambat added that the unit had been rebuilt several times and there were no safeties on it.
Mr. Rambat stated that there had been money put back for several years for this and they had sent out three bids and received three bids back. Mr. Rambat explained that the bid from Pavement Maintenance Supply was $35,898, Denver Industrial Sales and Service Company’s bid was $46,331.88 and Sasco Pavement Coatings bid $43,279. Mr. Rambat stated that these units all met specs and his recommendation would be to go with Pavement Maintenance Supply in the amount of $35,898.
Mr. Rambat explained that the old unit was like a roofing unit that had a small kettle, but the new unit would have a gun and safety controls and does not have any open flame. Mr. Rambat added that this would do a neater job of sealing. Mayor Taylor repeated that this was an item that had been in the budget for several years. Mr. Rambat stated that was correct. Commissioner Skaggs asked if these were all the same brand. Mr. Rambat explained that there were people that deal with them in your territory and some were outside the territory so other costs become involved. Commissioner Skaggs commented that out of State vendors know that the Kansas vendor is going to get the bid. Mr. Rambat stated that they did.
A motion by Commissioner Hlavachick to approve the purchase of a crack sealing pot from Pavement Maintenance Supply for $35,898. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION AUTHORIZING SIGNATURES FOR THE CITY ON WASTEWATER PLANT IMPROVEMENT DOCUMENTS:
City Attorney Van Blaricum stated that the State of Kansas has a law called the Kansas Water Pollution Control Revolving Fund Act and that was a mechanism by which the State can loan money to municipalities for making certain improvements and they have authorized the making of loans for sewage treatment facilities. Mr. Van Blaricum explained that, in order for us to apply, we have to authorize the City Manager to apply for a loan and the City Clerk to aid in furnishing documents on behalf of the City.
Mr. Van Blaricum stated that this resolution authorizes the City Manager to apply and the City Clerk to furnish the necessary documents so that we can qualify for a loan to improve our sewage treatment facilities. Mayor Taylor commented that we had taken advantage of the revolving loan before for the wastewater treatment facility. Mr. Van Blaricum stated that was correct. City Manager Howard added that we had also done so for water.
Commissioner Detwiler questioned how long the City had to repay the loan. Mr. Howard stated that he thought it was for twenty years. Commissioner Detwiler asked what the interest rate was on this loan. Mr. Howard stated that it was 3.8%. Commissioner Detwiler then questioned the amount of the loan. Mr. Howard stated that it was for $1.642 million as stated in the letter that was in the packet. Commissioner Skaggs asked Mr. Howard to explain the forgiveness of $656,800. Mr. Howard stated that half of the loan is a grant and explained that they give you the whole loan and forgive part of it. Commissioner Skaggs questioned if we were only paying interest on the other half. Mr. Howard stated that that was correct. Commissioner Detwiler questioned if we ever made an effort to pay it off more quickly than we have to. Mr. Howard stated that we can and we had been putting aside money for the wastewater improvements for about six years. Mr. Howard added that the City had about $750,000 put back and we use that to make the monthly payments and pay it off when we decide to do that. Mayor Taylor commented that this had been discussed at earlier meetings. Mr. Howard commented that Commissioner Detwiler may have been on the Commission when we started putting money aside. Commissioner Detwiler questioned if there was anything preventing the City from paying it off early if we chose to do so or if we were obligated to carry it for a certain time. Mr. Howard answered that there was not and we have the money, but the plan was to pay the debt down and then pay it off, which would be a decision that would come before the Commission.
Commissioner Skaggs requested Mr. Howard go over the improvements for the new constituents. Mr. Howard commented that we now have anaerobic digesters that treat the sludge without oxygen and one of those digesters would be converted to use air. Mr. Howard stated that the problem now was that we land apply the sludge and it is hard to get into the fields when the weather is bad. Mr. Howard added that if you cannot dispose of the sludge, you have to recirculate it throughout the plant and that takes away the efficiencies. Mr. Howard explained that we are permitted by the State and EPA guidelines (NPDS permit) where we discharge into the Ninnescah River and you jeopardize that permit the more you have to recirculate the sludge. Mr. Howard commented that you do not want to violate the permit in wastewater especially when you have Wildlife and Parks and the lake downstream.
Mr. Howard stated that the belt press would allow us to pull the sludge out, get the water out of it and haul it to the landfill and dispose of it as waste. Public Works Director Rambat added that it reduces the liquid down to a few pounds of solids and it is much easier to handle. Mr. Howard explained that what you take to a field is 96% liquid and 4% actual solids. Mayor Taylor commented that you can only put so much on a field at a time. Mr. Howard agreed and added that we are having difficulty finding people that are close.
A motion by Commissioner Hlavachick to approve Resolution 041811. The motion was seconded by Commissioner Skaggs. Commissioner Skaggs asked when all of this would be completed. Mr. Howard stated that when the loan was approved, construction could start this July or August with a year to complete. Mr. Rambat added that you have processes in place to do certain things; therefore, you have to subsidize that process to keep the plant running and in operation. Mr. Howard commented that that slows the process down and we would not violate the permit while we are under construction. With no further discussion, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE APPOINTMENT OF DIRECTOR #1 ON THE KMEA BOARD OF DIRECTORS:
City Manager Howard commented that KMEA was one of the utility agencies that we belong to and they provide us with a good amount of electricity. Mr. Howard stated that he was currently the Executive Vice-President of the Board and being a member of KMEA entitles the City to have two board members. Mr. Howard explained that Commissioner Hlavachick had been a primary member of the board for many years and he was well respected and had only missed one meeting. Mr. Howard stated that they would like to have him back on the board for another term. Commissioner Hlavachick stated that he would like to continue on the board and they do provide a lot of benefits.
A motion by Commissioner Skaggs to reappoint Commissioner Hlavachick for Director #1 on the KMEA Board of Directors for a two year term. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO THE PRATT AIRPORT AUTHORITY BOARD:
City Manager Howard commented that there were two seats open on the Airport Authority Board and Mr. Steve Maechtlen was willing to serve an additional term and Mr. Rex Johnston from Stanion Wholesale Electric was willing to fill the expired term of Dr. Seth Thibault. Mr. Howard explained that the Airport Authority Board was its own board and they operate the airport. A motion by Commissioner Hlavachick to approve the two nominees for the Airport Authority Board. The motion was seconded by Commissioner Detwiler and carried unanimously.
REPORTS:
Public Works:
• Pool getting ready:
Public Works Director Rambat commented that the pool was getting ready for summer and that Ms. Tracy Trimpe and her staff would be painting soon.
• Slurry Seal:
Mr. Rambat stated that he had been walking some streets for sidewalk and street repairs that need done during the slurry seal project this summer.
• Main Street project:
Mr. Rambat commented that he was keeping his eye on the Main Street project and they were in the 1st block of Main Street and all the service lines were in. Mr. Rambat stated that they would be starting to put the holes back in and then they would have to shut down and abandon the main early one morning and valve off the old line west of KFC and cut it. Mr. Rambat explained that they then would be able to come down to the south end at Sixth Street and Main Street and shut the valve down. Mr. Rambat added that they would go for a day to make sure they have them all. City Manager Howard commented that they were ahead of schedule.
Mr. Rambat commented that they would be opening bids on April 20th for the KDOT project for Main Street itself and that project could not start any sooner than June 1st. Mr. Howard explained that as soon as KDOT selects the contractor, the City would schedule a meeting with the downtown merchants and develop time lines. Commissioner Skaggs asked if they were going to start at the north or south end. Mr. Howard stated that that had not been decided, but it should come out pretty quick. Mr. Howard added that that would depend on the contractor and what type of equipment he has. Commissioner Skaggs questioned if we were required by law to take the lowest bid. Mr. Howard stated that it would be KDOT that accepts the bid, but they probably would since these were contractors that they have done business with before.
Mayor Taylor commented that it would be ideal if it could start after the Miss Kansas events. Mr. Howard stated that there have been two routes discussed for that and Mr. Pinkall had talked to the downtown merchants and they want to get started as soon as possible. Mayor Taylor commented that the prior work that has been done will help make it flow a lot quicker. Mr. Howard added that it will be just a road project without any water to deal with.
Commissioner Skaggs asked if we would be abandoning the old water main. Mr. Howard answered that they would be abandoning it and leaving it in place. Mr. Rambat explained that they would be going in and pulling out the concrete around the fire hydrants, break them off at the shoes, get them out and replace the concrete.
Commissioner Skaggs asked what the long range plans were for North Main Street. Mr. Howard stated that the plan was to do railroad track to railroad track and replace the busted up brick. Mr. Howard commented that there was some State funding in 2014 that could do the 24’ in the middle, but that would come before the Commission to decide whether to work on the north or south side. Commissioner Skaggs questioned how they were going to do a new water main if they were only doing the center 24’. Mr. Rambat stated that they were hoping to work around that, because the North Main Street main would be out on the very edge of the 12’ center line, so they may get by without having to do that. Mr. Rambat added that when you have to replace the utilities, it increased the cost of the project. Mr. Howard explained that you want to have the water main be under the bricks. Commissioner Skaggs asked how they would be able to tuck a new main in without tearing up the bricks. Mr. Rambat explained that in a utility cut, you only take out what you need and then put it back. Mr. Howard added that if the water mains were six feet deep there may be problems, but these were only about three feet deep.
Mr. Howard added that it had not been engineered yet, but he did not think there was a need to do a curb to curb project. Commissioner Skaggs clarified that there would be nothing done before 2014. Mr. Rambat stated that was correct. Mr. Rambat added that he had just received the packet for 2013 KLINK projects and 2015 Geometric Improvements.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill informed the Commission that the pipeline project had been completed.
• Line Department:
Mr. Hemphill commented that the line gang had been working on the feeder project and it was about 75% complete.
• Storm outages:
Mr. Hemphill commented that, during the high winds last week, there were very few outages, if any, that were caused by tree limbs. Mr. Hemphill added that they would continue with the tree trimming and they appreciated the cooperation of the public.
Recreation Department:
• School community service:
Recreation Director Bruce Pinkall commented that Liberty Middle School had been to the parks to do their community service by picking up limbs. Mr. Pinkall explained that it makes it easier to mow without all of the limbs that were on the ground.
• Fence at Angood Field:
Mr. Pinkall informed the Commission that the fence at Angood Field had blown over during last week’s winds. Mr. Pinkall commented that the college has home games, so we need to get the fence up as soon as possible. Mr. Pinkall added that Mr. Ron Hill and the college softball team would be providing the labor.
City Clerk/Utility Billing:
• Auditors:
In the absence of Finance Director Diana Garten, City Clerk Kramer informed the Commission that the auditors would be here at the end of the week to finish up our 2010 audit.
Commission:
• Cameras, Cages, & Tasers:
Commissioner Graf questioned how much drug money the police department had. Mr. Howard commented that he thought it was about $225,000. Commissioner Graf explained that he had witnessed an altercation with a police officer, whom had done an excellent job. Commissioner Graf added that the guy was three times as big as the officer and he suggested that this money be used to protect the officers by equipping them with cameras and cages in their cars and tasers.
City Manager Howard commented that he had visited with former Police Chief Steve Holmes about cameras, but the tapes from those cameras have to be kept in a secure place when they come back to the station. Mr. Howard explained that he was not opposed to tasers, but it would be a matter of time before the City was sued because of the use of them. Mr. Howard added that he would walk into tasers with caution and put a lot of thought into it. Commissioner Graf commented that tasers protect the officer and the person and was better than shoot to kill. Mr. Howard stated that tasers kill as well. Commissioner Graf stated that he felt this should be addressed and that the officers do not work for much money and we do not want one to be killed and not know who did it. Commissioner Graf added that cameras would show who did it. Mr. Howard repeated that the cameras could have been done a long time ago, but the tapes had to be in a secured place or a defense attorney could tear it apart. Mr. Howard commented that he was not opposed to tasers, but it deserved a lot of discussion.
Commissioner Skaggs questioned if we use the policy of a back-up police car. Acting Chief Myers commented that the department has three officers on staff per shift. Commissioner Skaggs asked Commissioner Graf if a second car had not shown up. Commissioner Graf stated that there were three guys there to arrest and one officer by himself. Acting Chief Myers explained that this incident happened while the other officers were on a call across town and if other officers are tied up, supervisors are called out, which is why they have take home cars.
Mr. Howard commented that Acting Chief Myers had planned on doing a demonstration on tasers and get some facts put together and we need to educate ourselves before jumping into it. City Attorney Van Blaricum commented that cameras are used in highway patrol vehicles and they have been a good deal. Mr. Howard stated that that could have been started anytime and it had been planned with retired Chief Holmes to have them installed in any new vehicles. Acting Chief Myers commented that there are several types out there that take dvd disc or media cards and cannot be altered by the officer. Acting Chief Myers stated that he had been in contact with at least three vendors and the cameras run continuously and are activated when you turn on the red lights. Acting Chief Myers added that what most people do not know is that the cameras have already recorded about thirty seconds of time before the lights are turned on. Commissioner Skaggs questioned if the $225,000 would buy the camera system. Acting Chief Myers stated that it would be more than enough.
Commissioner Detwiler questioned the cages for the police vehicles. Mr. Howard explained that that should have been done a long time ago. Acting Chief Myers commented that they do make ½ cages and, with smaller patrol cars, there are limitations on interior space.
• Request for an executive session:
Commissioner Detwiler requested an executive session for non-elected personnel.
• Meeting time change:
Commissioner Detwiler commented that the 5:00 p.m. meeting time was inconvenient for the community and working people cannot make it at 5:00 p.m. Commissioner Detwiler added that she had brought this up several years back. Commissioner Detwiler made a motion to have the meetings at 7:00 p.m. to make it more convenient. The motion was seconded by Commissioner Graf.
Commissioner Hlavachick commented that he had been on the Commission since 1995 and when they met at 7:30 p.m., they were there until 10:30 p.m. or later and no one showed up. Commissioner Hlavachick stated that it had been that way forever and nobody showed up unless they had something specific and then it does not matter when the meeting is, because they will be there. Commissioner Hlavachick stated that he did not see changing it.
Commissioner Skaggs commented that people do have to work until 5:00 p.m., so he would entertain a 5:30 p.m. time to make it easier to get here. Commissioner Skaggs added that he felt that 7:00 p.m. was too late, because the staff would have to go home and come back.
Mayor Taylor stated that when the meetings were at 7:00 p.m., people did not come when the weather was nice because they may be in the middle of something and, in the winter, they did not want to get out. Mayor Taylor added that the 5:00 p.m. meeting time has brought out more people and if they could not make it on time, we move them on the agenda. Mayor Taylor explained that coming to the meetings would be like making it on time to a doctor’s appointment or an appointment with an attorney. Mayor Taylor added that there is no one out in the audience that has business on a regular basis every other week and if it was moved to 5:30 p.m., you would have City employees milling around waiting for 5:30 p.m. when they get off at 5:00 p.m. and he saw no reason to change it.
Commissioner Detwiler amended her motion to a 5:30 p.m. meeting time. Commissioner Graf seconded the amendment.
Commissioner Skaggs asked if the audience had any comments. Ms. Cecilia Peltier commented that she respected the experience of Mayor Taylor and Commissioner Hlavachick and she felt that the Commission had an obligation to be concerned about the City employees who get off at 5:00 p.m. Ms. Peltier added that it was hard to go home and come back at 7:00 p.m. Former Commissioner Glenna Borho commented that she had been on the Commission for 21 years and most of those meetings were at 7:00 p.m. Ms. Borho added that, on nights that there was a long agenda, they would get home at 10:30 p.m. or 11:00 p.m. Ms. Borho stated that she felt that 7:00 p.m. was too late to start. An audience member commented that the Commission should give it a chance and see what happens and it could always be changed back to 5:00 p.m. Another audience member asked if the staff was required to be at the meetings. City Manager Howard stated that the City Manager and City Clerk are required staff to be at the meeting. Commissioner Skaggs asked if the staff was being paid overtime. Mr. Howard answered that some were and some were not.
Mr. Ted Loomis questioned if it was proper procedure in a meeting like this to have a motion taken and seconds taken during reports and he felt that it should be under the main agenda. City Attorney Van Blaricum commented that it was unusual to entertain a motion, but it was up to the Commission. Mr. Van Blaricum stated that the motion and second can be tabled by the Mayor so that there is time to think about it. Mayor Taylor stated that last time the Commission covered a non-agenda item and voted on it, it caused a great amount of controversy; therefore, Mayor Taylor stated that the meeting time would be tabled and put on the next agenda. Mr. Howard questioned if you can do that if there is a motion and second on the table. Mr. Van Blaricum stated that you just pick up where you left off.
• Unsigned letter to Commissioners:
Commissioner Hlavachick stated that Commissioners Skaggs, Taylor and he had received an unsigned letter and he had taken his to the authorities. Commissioner Hlavachick added that he took this unsigned cowardly letter as a threat and asked that it be recorded into the minutes. Commissioner Hlavachick read the letter as follows:
‘Commissioners Skaggs Taylor Hlavachick. WE ARE COMING TO GET HIM. THE MEETING MONDAY WILL BE PACKED AND SO WILL ALL THE FUTURE ONES. YOU BETTER PLAN TO MOVE IT TO A BIGGER BUILDING! YOU BETTER GET RID OF YOUR CITY MANAGER NOW. WE DON’T WANT HIM HERE. THIS IS OUR TOWN NOT HIS. YOU HAVE LET HOWARD RUN IT LONG ENOUGH GET RID OF HIM NOW BECOUSE WE WILL KEEP COMING AND YOU CANT STOP US WE WILL ALL BE THERE INCLUDING PETE WILSON’
Commissioner Hlavachick stated that he felt compelled to get this into the minutes and he was stressed by it. Commissioner Hlavachick commented that he had given 15 years of his life to this City and he did not like the tone and cowardly part of it. Commissioner Hlavachick added that if you have something to say, say it. Commissioner Hlavachick concluded by stating that he was sure that 90% of the people here are in support of the Commission, the City and what the City Manager Dave Howard has done. The statement was met by applause from the audience. Commissioner Hlavachick thanked the audience.
Executive Session:
Mayor Taylor made a motion to enter into executive session to discuss non-elective personnel to last 15 minutes with no action taken. The motion was seconded by Commissioner Hlavachick. City Manager Howard asked if he was to attend this session. Commissioner Detwiler requested that it be just the Commission. Mayor Taylor asked the City Attorney if he should be in there. Commissioner Detwiler repeated that she wanted just the Commissioners. City Attorney Van Blaricum stated that he did not have to be and it was up to the Commission. Mayor Taylor stated that he would prefer that the City Attorney be in there. Commissioner Detwiler stated that she had requested an executive session with Commission only. Mayor Taylor asked if they have the right to have the City Attorney present. Mr. Van Blaricum answered that the Commission could vote to do that. Mayor Taylor requested the Clerk take a roll call vote on allowing the City Attorney to join the executive session. The roll call was as follows: Commissioner Graf-no; Commissioner Skaggs-yes; Mayor Taylor-yes; Commissioner Hlavachick-yes; Commissioner Detwiler-no. By a majority of the votes, the City Attorney was allowed to attend the executive session.
• Question from audience before executive session:
Ms. Cecilia Peltier questioned the letter, that she had found appalling, and why Commissioner Detwiler and Commissioner Graf did not receive a copy. Commissioner Detwiler commented that she had also received a letter signed by a Mr. Pete Wilson. Ms. Peltier commented that this one had their names on the top and she did not understand why the other two had not received one. Commissioner Detwiler stated that she did not understand that either. Commissioner Graf stated that he did not think that Ms. Peltier should point a finger at him. Ms. Peltier commented that she was not and she was just asking a question. Commissioner Graf angrily stated that he was telling her right up front that he had nothing to do with it. Commissioner Graf continued stating that he did not even know about the letter and asked Ms. Peltier to not start in here pointing fingers and he had just told her what he had to say. Ms. Peltier commented that she had just asked a question. Commissioner Detwiler commented that she had a letter that everyone who had her sign in their yard received and it was directed at her and Mr. Burrell. Ms. Peltier stated that she was asking about the one that was just read.
Return from executive session:
A motion by Mayor Taylor to return from executive session with nothing to report. The motion was seconded by Commissioner Hlavachick and carried unanimously.
ADJOURN:
A motion by Commissioner Detwiler to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
___________________________________
LUANN KRAMER, City Clerk
APRIL 18, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the April 04, 2011 regular meeting. The motion was seconded by Commissioner Peltier and carried unanimously.
Mayor Hlavachick reminded the staff and audience that this meeting may be taped and/or recorded.
CERTIFICATION OF APRIL 05, 2011 CITY COMMISSION ELECTION:
City Clerk Kramer read the certification of the April 05, 2011 City General election that had been sent by County Clerk Sherry Kruse indicating that Mayor Bill Hlavachick and Ms. Karen Detwiler had received the majority of the votes; therefore, voted in as City Commissioners.
OATH OF OFFICE GIVEN TO NEWLY ELECTED CITY COMMISSIONERS:
City Clerk Kramer gave the oath of office to Mayor Hlavachick and Ms. Detwiler. Mayor Hlavachick and Commissioner Detwiler signed the City’s oath of office before continuing the meeting.
PRESENTATION OF MAYOR’S PLAQUE:
City Manager Dave Howard presented outgoing Mayor Hlavachick with a plaque and stated that he and the staff appreciated his leadership and direction the past year.
• Question from Commissioner Detwiler:
Before the reorganization of the Commission, Commissioner Detwiler asked City Attorney Ken Van Blaricum if it was true that the Mayor can vote, can make motions and second motions in this form of Government. Mr. Van Blaricum stated that that was true.
REORGANIZATION OF PRATT CITY COMMISSION:
1. NOMINATION FOR MAYOR:
A nomination by Commissioner Detwiler for Commissioner Graf to serve as Mayor. Mayor Hlavachick questioned if there were any other nominations for Mayor. Commissioner Skaggs nominated Commissioner Taylor as Mayor. With no other nominations on the table, Mayor Hlavachick closed the nomination process. City Clerk Kramer was asked to take a roll call vote: Commissioner Detwiler-Graf; Commissioner Taylor-Taylor; Mayor Hlavachick-Taylor; Commissioner Skaggs-Taylor; Commissioner Graf-Graf. The Clerk noted that the vote was three in favor of Commissioner Taylor and two votes for Commissioner Graf. Mayor Taylor took his place at the dais as the Mayor for 2011/2012.
2. NOMINATION FOR VICE-MAYOR:
A nomination by Commissioner Skaggs for Commissioner Hlavachick to serve as Vice-Mayor. Mayor Taylor asked for other nominations for Vice-Mayor. Commissioner Graf nominated Commissioner Detwiler as Vice-Mayor. Mayor Taylor closed the nominations and requested the Clerk to take a roll call vote: Commissioner Detwiler-Detwiler; Commissioner Hlavachick-Hlavachick; Mayor Taylor-Hlavachick; Commissioner Skaggs-Hlavachick; Commissioner Graf-Detwiler. The Clerk stated that the vote was three in favor of Commissioner Hlavachick as Vice-Mayor and two votes for Commissioner Detwiler.
3. DESIGNATION OF OFFICIAL CITY DEPOSITORIES – THE PEOPLES BANK, FIRST NATIONAL BANK, FIRST STATE BANK AND TRUST:
A motion by Commissioner Skaggs to approve The Peoples Bank, First National Bank and The First State Bank as the official City depositories. The motion was seconded by Commissioner Hlavachick and passed with three approved votes and two opposed votes by Commissioner Graf and Commissioner Detwiler.
4. DESIGNATION OF OFFICIAL CITY NEWSPAPER – THE PRATT TRIBUNE:
A motion by Commissioner Hlavachick to approve The Pratt Tribune as the official newspaper for the City of Pratt. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
• Sabotaged by police:
(*Note: Grammar is actual grammar used by Mr. Matei.)
Mr. Luca Matei addressed the Commission concerning his trouble with the police department. Mr. Matei commented that he got in trouble from the beginning with people who have no responsibility for themselves and others and the police built a case against him that went to court in 2006. Mayor Taylor questioned what the outcome of that was. Mr. Matei stated that it was tragic and he is now labeled a sex offender.
Mr. Matei stated that the police, attorneys and judge all cover one another and he could not convince them to drop the case before court. Mr. Matei commented that he had asked Judge Schmisseur and Jan Jorns to throw the case out, but they would not. Mr. Matei stated that he had fought with Mr. Black, because he could not understand how you could lose when you were not guilty. Mr. Matei added that no one in Kansas would help with an appeal. Mr. Matei commented that he lost money, was sabotaged by the police and people laughed in his face.
Mr. Matei stated that justice was corrupt and the Government was kind of lying, but they knew what they were doing, so he lost. Mr. Matei commented that he came to this City because the standing was very high and there were honest hard working people, but at the same time, we are betrayed by representatives. Mr. Matei explained that he had talked with the paper and the Eagle paper and they would not touch the subject. Mr. Matei commented that he is an immigrant that does not speak very good English, so in America, he has no chance. Mr. Matei stated that he had asked for addresses of tenants that screw him up and the City would not give them to him. Mr. Matei concluded that lawyers were the problem of America and the laws in America screw everybody.
CONSIDERATION AND APPROVAL TO WAIVE THE MUNICIPAL BUILDING FEES ON JULY 9TH FOR ‘PRATT EXTRAVAGANZA’:
Ms. Rita Hansen addressed the Commission concerning the waiver of Municipal Building fees on July 9th when the Epsilon Pi Chapter has their craft summer extravaganza. Ms. Hansen explained that half of the money raised would go back into the community. Mayor Taylor questioned what the cost of the building would be. Recreation Director Bruce Pinkall commented that it would probably be around $150. Commissioner Skaggs questioned if there were a lot of groups that request the fees be waived. Mr. Pinkall commented that there were some craft fairs and the Pilot Club chicken noodle dinner where the fees are waived, but it is a case by case decision. Commissioner Skaggs questioned if there was not a policy for when the City waives fees and when they do not. Commissioner Hlavachick answered that they usually come to a Commission meeting to request it.
After little more discussion, a motion by Commissioner Skaggs to waive the fee on July 9th for the Epsilon Pi Chapter’s ‘Pratt Extravaganza’. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONSIDERATION AND APPROVAL OF THE LEASE AGREEMENT BETWEEN THE SR. CITIZENS ORGANIZATION AND THE CITY OF PRATT:
City Attorney Ken Van Blaricum commented that the City Clerk and he had been looking through leases and contracts with various entities and the Senior Citizens was one that needed looked at. Mr. Van Blaricum explained that the lease agreement with the Senior Citizens Organization had been approved in 2000 as a two year lease and not looked at since then. Mayor Taylor questioned if it had an automatic renewal that went into play. Mr. Van Blaricum stated that that was how it worked, but it was a good idea to update paper work on a regular basis.
Mr. Van Blaricum commented that he had taken the 2000 lease and dressed it up, but the provisions were the same. Mr. Van Blaricum stated that City Clerk Kramer had informed him that the Senior Citizens Organization had already signed the agreement. Mayor Taylor asked if the cost to lease the facility was to pay the utilities. Mr. Van Blaricum stated that that was correct and there was no rent. Recreation Director Pinkall commented that City maintenance staff clean the restrooms and do other maintenance when needed. Commissioner Skaggs stated that the kitchen area of the agreement was a little vague and asked if it was a 50/50 deal. Mr. Pinkall stated that they provide the equipment and we do the maintenance unless it is beyond the ability of the maintenance staff.
Mr. Van Blaricum pointed out that the Senior Citizens are responsible for the personal property insurance and the City is responsible for liability insurance. Mayor Taylor commented that it was very necessary to carry liability insurance.
A motion by Commissioner Hlavachick to approve the lease agreement with the Senior Citizens Organization. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF THE BUDGETED PURCHASE OF A CRACK SEALING POT:
Public Works Director Russell Rambat commented that the crack sealing pot was used on the City streets, bricks and highway and the unit used now was 20 years old. Mr. Rambat added that the unit had been rebuilt several times and there were no safeties on it.
Mr. Rambat stated that there had been money put back for several years for this and they had sent out three bids and received three bids back. Mr. Rambat explained that the bid from Pavement Maintenance Supply was $35,898, Denver Industrial Sales and Service Company’s bid was $46,331.88 and Sasco Pavement Coatings bid $43,279. Mr. Rambat stated that these units all met specs and his recommendation would be to go with Pavement Maintenance Supply in the amount of $35,898.
Mr. Rambat explained that the old unit was like a roofing unit that had a small kettle, but the new unit would have a gun and safety controls and does not have any open flame. Mr. Rambat added that this would do a neater job of sealing. Mayor Taylor repeated that this was an item that had been in the budget for several years. Mr. Rambat stated that was correct. Commissioner Skaggs asked if these were all the same brand. Mr. Rambat explained that there were people that deal with them in your territory and some were outside the territory so other costs become involved. Commissioner Skaggs commented that out of State vendors know that the Kansas vendor is going to get the bid. Mr. Rambat stated that they did.
A motion by Commissioner Hlavachick to approve the purchase of a crack sealing pot from Pavement Maintenance Supply for $35,898. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION AUTHORIZING SIGNATURES FOR THE CITY ON WASTEWATER PLANT IMPROVEMENT DOCUMENTS:
City Attorney Van Blaricum stated that the State of Kansas has a law called the Kansas Water Pollution Control Revolving Fund Act and that was a mechanism by which the State can loan money to municipalities for making certain improvements and they have authorized the making of loans for sewage treatment facilities. Mr. Van Blaricum explained that, in order for us to apply, we have to authorize the City Manager to apply for a loan and the City Clerk to aid in furnishing documents on behalf of the City.
Mr. Van Blaricum stated that this resolution authorizes the City Manager to apply and the City Clerk to furnish the necessary documents so that we can qualify for a loan to improve our sewage treatment facilities. Mayor Taylor commented that we had taken advantage of the revolving loan before for the wastewater treatment facility. Mr. Van Blaricum stated that was correct. City Manager Howard added that we had also done so for water.
Commissioner Detwiler questioned how long the City had to repay the loan. Mr. Howard stated that he thought it was for twenty years. Commissioner Detwiler asked what the interest rate was on this loan. Mr. Howard stated that it was 3.8%. Commissioner Detwiler then questioned the amount of the loan. Mr. Howard stated that it was for $1.642 million as stated in the letter that was in the packet. Commissioner Skaggs asked Mr. Howard to explain the forgiveness of $656,800. Mr. Howard stated that half of the loan is a grant and explained that they give you the whole loan and forgive part of it. Commissioner Skaggs questioned if we were only paying interest on the other half. Mr. Howard stated that that was correct. Commissioner Detwiler questioned if we ever made an effort to pay it off more quickly than we have to. Mr. Howard stated that we can and we had been putting aside money for the wastewater improvements for about six years. Mr. Howard added that the City had about $750,000 put back and we use that to make the monthly payments and pay it off when we decide to do that. Mayor Taylor commented that this had been discussed at earlier meetings. Mr. Howard commented that Commissioner Detwiler may have been on the Commission when we started putting money aside. Commissioner Detwiler questioned if there was anything preventing the City from paying it off early if we chose to do so or if we were obligated to carry it for a certain time. Mr. Howard answered that there was not and we have the money, but the plan was to pay the debt down and then pay it off, which would be a decision that would come before the Commission.
Commissioner Skaggs requested Mr. Howard go over the improvements for the new constituents. Mr. Howard commented that we now have anaerobic digesters that treat the sludge without oxygen and one of those digesters would be converted to use air. Mr. Howard stated that the problem now was that we land apply the sludge and it is hard to get into the fields when the weather is bad. Mr. Howard added that if you cannot dispose of the sludge, you have to recirculate it throughout the plant and that takes away the efficiencies. Mr. Howard explained that we are permitted by the State and EPA guidelines (NPDS permit) where we discharge into the Ninnescah River and you jeopardize that permit the more you have to recirculate the sludge. Mr. Howard commented that you do not want to violate the permit in wastewater especially when you have Wildlife and Parks and the lake downstream.
Mr. Howard stated that the belt press would allow us to pull the sludge out, get the water out of it and haul it to the landfill and dispose of it as waste. Public Works Director Rambat added that it reduces the liquid down to a few pounds of solids and it is much easier to handle. Mr. Howard explained that what you take to a field is 96% liquid and 4% actual solids. Mayor Taylor commented that you can only put so much on a field at a time. Mr. Howard agreed and added that we are having difficulty finding people that are close.
A motion by Commissioner Hlavachick to approve Resolution 041811. The motion was seconded by Commissioner Skaggs. Commissioner Skaggs asked when all of this would be completed. Mr. Howard stated that when the loan was approved, construction could start this July or August with a year to complete. Mr. Rambat added that you have processes in place to do certain things; therefore, you have to subsidize that process to keep the plant running and in operation. Mr. Howard commented that that slows the process down and we would not violate the permit while we are under construction. With no further discussion, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE APPOINTMENT OF DIRECTOR #1 ON THE KMEA BOARD OF DIRECTORS:
City Manager Howard commented that KMEA was one of the utility agencies that we belong to and they provide us with a good amount of electricity. Mr. Howard stated that he was currently the Executive Vice-President of the Board and being a member of KMEA entitles the City to have two board members. Mr. Howard explained that Commissioner Hlavachick had been a primary member of the board for many years and he was well respected and had only missed one meeting. Mr. Howard stated that they would like to have him back on the board for another term. Commissioner Hlavachick stated that he would like to continue on the board and they do provide a lot of benefits.
A motion by Commissioner Skaggs to reappoint Commissioner Hlavachick for Director #1 on the KMEA Board of Directors for a two year term. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO THE PRATT AIRPORT AUTHORITY BOARD:
City Manager Howard commented that there were two seats open on the Airport Authority Board and Mr. Steve Maechtlen was willing to serve an additional term and Mr. Rex Johnston from Stanion Wholesale Electric was willing to fill the expired term of Dr. Seth Thibault. Mr. Howard explained that the Airport Authority Board was its own board and they operate the airport. A motion by Commissioner Hlavachick to approve the two nominees for the Airport Authority Board. The motion was seconded by Commissioner Detwiler and carried unanimously.
REPORTS:
Public Works:
• Pool getting ready:
Public Works Director Rambat commented that the pool was getting ready for summer and that Ms. Tracy Trimpe and her staff would be painting soon.
• Slurry Seal:
Mr. Rambat stated that he had been walking some streets for sidewalk and street repairs that need done during the slurry seal project this summer.
• Main Street project:
Mr. Rambat commented that he was keeping his eye on the Main Street project and they were in the 1st block of Main Street and all the service lines were in. Mr. Rambat stated that they would be starting to put the holes back in and then they would have to shut down and abandon the main early one morning and valve off the old line west of KFC and cut it. Mr. Rambat explained that they then would be able to come down to the south end at Sixth Street and Main Street and shut the valve down. Mr. Rambat added that they would go for a day to make sure they have them all. City Manager Howard commented that they were ahead of schedule.
Mr. Rambat commented that they would be opening bids on April 20th for the KDOT project for Main Street itself and that project could not start any sooner than June 1st. Mr. Howard explained that as soon as KDOT selects the contractor, the City would schedule a meeting with the downtown merchants and develop time lines. Commissioner Skaggs asked if they were going to start at the north or south end. Mr. Howard stated that that had not been decided, but it should come out pretty quick. Mr. Howard added that that would depend on the contractor and what type of equipment he has. Commissioner Skaggs questioned if we were required by law to take the lowest bid. Mr. Howard stated that it would be KDOT that accepts the bid, but they probably would since these were contractors that they have done business with before.
Mayor Taylor commented that it would be ideal if it could start after the Miss Kansas events. Mr. Howard stated that there have been two routes discussed for that and Mr. Pinkall had talked to the downtown merchants and they want to get started as soon as possible. Mayor Taylor commented that the prior work that has been done will help make it flow a lot quicker. Mr. Howard added that it will be just a road project without any water to deal with.
Commissioner Skaggs asked if we would be abandoning the old water main. Mr. Howard answered that they would be abandoning it and leaving it in place. Mr. Rambat explained that they would be going in and pulling out the concrete around the fire hydrants, break them off at the shoes, get them out and replace the concrete.
Commissioner Skaggs asked what the long range plans were for North Main Street. Mr. Howard stated that the plan was to do railroad track to railroad track and replace the busted up brick. Mr. Howard commented that there was some State funding in 2014 that could do the 24’ in the middle, but that would come before the Commission to decide whether to work on the north or south side. Commissioner Skaggs questioned how they were going to do a new water main if they were only doing the center 24’. Mr. Rambat stated that they were hoping to work around that, because the North Main Street main would be out on the very edge of the 12’ center line, so they may get by without having to do that. Mr. Rambat added that when you have to replace the utilities, it increased the cost of the project. Mr. Howard explained that you want to have the water main be under the bricks. Commissioner Skaggs asked how they would be able to tuck a new main in without tearing up the bricks. Mr. Rambat explained that in a utility cut, you only take out what you need and then put it back. Mr. Howard added that if the water mains were six feet deep there may be problems, but these were only about three feet deep.
Mr. Howard added that it had not been engineered yet, but he did not think there was a need to do a curb to curb project. Commissioner Skaggs clarified that there would be nothing done before 2014. Mr. Rambat stated that was correct. Mr. Rambat added that he had just received the packet for 2013 KLINK projects and 2015 Geometric Improvements.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill informed the Commission that the pipeline project had been completed.
• Line Department:
Mr. Hemphill commented that the line gang had been working on the feeder project and it was about 75% complete.
• Storm outages:
Mr. Hemphill commented that, during the high winds last week, there were very few outages, if any, that were caused by tree limbs. Mr. Hemphill added that they would continue with the tree trimming and they appreciated the cooperation of the public.
Recreation Department:
• School community service:
Recreation Director Bruce Pinkall commented that Liberty Middle School had been to the parks to do their community service by picking up limbs. Mr. Pinkall explained that it makes it easier to mow without all of the limbs that were on the ground.
• Fence at Angood Field:
Mr. Pinkall informed the Commission that the fence at Angood Field had blown over during last week’s winds. Mr. Pinkall commented that the college has home games, so we need to get the fence up as soon as possible. Mr. Pinkall added that Mr. Ron Hill and the college softball team would be providing the labor.
City Clerk/Utility Billing:
• Auditors:
In the absence of Finance Director Diana Garten, City Clerk Kramer informed the Commission that the auditors would be here at the end of the week to finish up our 2010 audit.
Commission:
• Cameras, Cages, & Tasers:
Commissioner Graf questioned how much drug money the police department had. Mr. Howard commented that he thought it was about $225,000. Commissioner Graf explained that he had witnessed an altercation with a police officer, whom had done an excellent job. Commissioner Graf added that the guy was three times as big as the officer and he suggested that this money be used to protect the officers by equipping them with cameras and cages in their cars and tasers.
City Manager Howard commented that he had visited with former Police Chief Steve Holmes about cameras, but the tapes from those cameras have to be kept in a secure place when they come back to the station. Mr. Howard explained that he was not opposed to tasers, but it would be a matter of time before the City was sued because of the use of them. Mr. Howard added that he would walk into tasers with caution and put a lot of thought into it. Commissioner Graf commented that tasers protect the officer and the person and was better than shoot to kill. Mr. Howard stated that tasers kill as well. Commissioner Graf stated that he felt this should be addressed and that the officers do not work for much money and we do not want one to be killed and not know who did it. Commissioner Graf added that cameras would show who did it. Mr. Howard repeated that the cameras could have been done a long time ago, but the tapes had to be in a secured place or a defense attorney could tear it apart. Mr. Howard commented that he was not opposed to tasers, but it deserved a lot of discussion.
Commissioner Skaggs questioned if we use the policy of a back-up police car. Acting Chief Myers commented that the department has three officers on staff per shift. Commissioner Skaggs asked Commissioner Graf if a second car had not shown up. Commissioner Graf stated that there were three guys there to arrest and one officer by himself. Acting Chief Myers explained that this incident happened while the other officers were on a call across town and if other officers are tied up, supervisors are called out, which is why they have take home cars.
Mr. Howard commented that Acting Chief Myers had planned on doing a demonstration on tasers and get some facts put together and we need to educate ourselves before jumping into it. City Attorney Van Blaricum commented that cameras are used in highway patrol vehicles and they have been a good deal. Mr. Howard stated that that could have been started anytime and it had been planned with retired Chief Holmes to have them installed in any new vehicles. Acting Chief Myers commented that there are several types out there that take dvd disc or media cards and cannot be altered by the officer. Acting Chief Myers stated that he had been in contact with at least three vendors and the cameras run continuously and are activated when you turn on the red lights. Acting Chief Myers added that what most people do not know is that the cameras have already recorded about thirty seconds of time before the lights are turned on. Commissioner Skaggs questioned if the $225,000 would buy the camera system. Acting Chief Myers stated that it would be more than enough.
Commissioner Detwiler questioned the cages for the police vehicles. Mr. Howard explained that that should have been done a long time ago. Acting Chief Myers commented that they do make ½ cages and, with smaller patrol cars, there are limitations on interior space.
• Request for an executive session:
Commissioner Detwiler requested an executive session for non-elected personnel.
• Meeting time change:
Commissioner Detwiler commented that the 5:00 p.m. meeting time was inconvenient for the community and working people cannot make it at 5:00 p.m. Commissioner Detwiler added that she had brought this up several years back. Commissioner Detwiler made a motion to have the meetings at 7:00 p.m. to make it more convenient. The motion was seconded by Commissioner Graf.
Commissioner Hlavachick commented that he had been on the Commission since 1995 and when they met at 7:30 p.m., they were there until 10:30 p.m. or later and no one showed up. Commissioner Hlavachick stated that it had been that way forever and nobody showed up unless they had something specific and then it does not matter when the meeting is, because they will be there. Commissioner Hlavachick stated that he did not see changing it.
Commissioner Skaggs commented that people do have to work until 5:00 p.m., so he would entertain a 5:30 p.m. time to make it easier to get here. Commissioner Skaggs added that he felt that 7:00 p.m. was too late, because the staff would have to go home and come back.
Mayor Taylor stated that when the meetings were at 7:00 p.m., people did not come when the weather was nice because they may be in the middle of something and, in the winter, they did not want to get out. Mayor Taylor added that the 5:00 p.m. meeting time has brought out more people and if they could not make it on time, we move them on the agenda. Mayor Taylor explained that coming to the meetings would be like making it on time to a doctor’s appointment or an appointment with an attorney. Mayor Taylor added that there is no one out in the audience that has business on a regular basis every other week and if it was moved to 5:30 p.m., you would have City employees milling around waiting for 5:30 p.m. when they get off at 5:00 p.m. and he saw no reason to change it.
Commissioner Detwiler amended her motion to a 5:30 p.m. meeting time. Commissioner Graf seconded the amendment.
Commissioner Skaggs asked if the audience had any comments. Ms. Cecilia Peltier commented that she respected the experience of Mayor Taylor and Commissioner Hlavachick and she felt that the Commission had an obligation to be concerned about the City employees who get off at 5:00 p.m. Ms. Peltier added that it was hard to go home and come back at 7:00 p.m. Former Commissioner Glenna Borho commented that she had been on the Commission for 21 years and most of those meetings were at 7:00 p.m. Ms. Borho added that, on nights that there was a long agenda, they would get home at 10:30 p.m. or 11:00 p.m. Ms. Borho stated that she felt that 7:00 p.m. was too late to start. An audience member commented that the Commission should give it a chance and see what happens and it could always be changed back to 5:00 p.m. Another audience member asked if the staff was required to be at the meetings. City Manager Howard stated that the City Manager and City Clerk are required staff to be at the meeting. Commissioner Skaggs asked if the staff was being paid overtime. Mr. Howard answered that some were and some were not.
Mr. Ted Loomis questioned if it was proper procedure in a meeting like this to have a motion taken and seconds taken during reports and he felt that it should be under the main agenda. City Attorney Van Blaricum commented that it was unusual to entertain a motion, but it was up to the Commission. Mr. Van Blaricum stated that the motion and second can be tabled by the Mayor so that there is time to think about it. Mayor Taylor stated that last time the Commission covered a non-agenda item and voted on it, it caused a great amount of controversy; therefore, Mayor Taylor stated that the meeting time would be tabled and put on the next agenda. Mr. Howard questioned if you can do that if there is a motion and second on the table. Mr. Van Blaricum stated that you just pick up where you left off.
• Unsigned letter to Commissioners:
Commissioner Hlavachick stated that Commissioners Skaggs, Taylor and he had received an unsigned letter and he had taken his to the authorities. Commissioner Hlavachick added that he took this unsigned cowardly letter as a threat and asked that it be recorded into the minutes. Commissioner Hlavachick read the letter as follows:
‘Commissioners Skaggs Taylor Hlavachick. WE ARE COMING TO GET HIM. THE MEETING MONDAY WILL BE PACKED AND SO WILL ALL THE FUTURE ONES. YOU BETTER PLAN TO MOVE IT TO A BIGGER BUILDING! YOU BETTER GET RID OF YOUR CITY MANAGER NOW. WE DON’T WANT HIM HERE. THIS IS OUR TOWN NOT HIS. YOU HAVE LET HOWARD RUN IT LONG ENOUGH GET RID OF HIM NOW BECOUSE WE WILL KEEP COMING AND YOU CANT STOP US WE WILL ALL BE THERE INCLUDING PETE WILSON’
Commissioner Hlavachick stated that he felt compelled to get this into the minutes and he was stressed by it. Commissioner Hlavachick commented that he had given 15 years of his life to this City and he did not like the tone and cowardly part of it. Commissioner Hlavachick added that if you have something to say, say it. Commissioner Hlavachick concluded by stating that he was sure that 90% of the people here are in support of the Commission, the City and what the City Manager Dave Howard has done. The statement was met by applause from the audience. Commissioner Hlavachick thanked the audience.
Executive Session:
Mayor Taylor made a motion to enter into executive session to discuss non-elective personnel to last 15 minutes with no action taken. The motion was seconded by Commissioner Hlavachick. City Manager Howard asked if he was to attend this session. Commissioner Detwiler requested that it be just the Commission. Mayor Taylor asked the City Attorney if he should be in there. Commissioner Detwiler repeated that she wanted just the Commissioners. City Attorney Van Blaricum stated that he did not have to be and it was up to the Commission. Mayor Taylor stated that he would prefer that the City Attorney be in there. Commissioner Detwiler stated that she had requested an executive session with Commission only. Mayor Taylor asked if they have the right to have the City Attorney present. Mr. Van Blaricum answered that the Commission could vote to do that. Mayor Taylor requested the Clerk take a roll call vote on allowing the City Attorney to join the executive session. The roll call was as follows: Commissioner Graf-no; Commissioner Skaggs-yes; Mayor Taylor-yes; Commissioner Hlavachick-yes; Commissioner Detwiler-no. By a majority of the votes, the City Attorney was allowed to attend the executive session.
• Question from audience before executive session:
Ms. Cecilia Peltier questioned the letter, that she had found appalling, and why Commissioner Detwiler and Commissioner Graf did not receive a copy. Commissioner Detwiler commented that she had also received a letter signed by a Mr. Pete Wilson. Ms. Peltier commented that this one had their names on the top and she did not understand why the other two had not received one. Commissioner Detwiler stated that she did not understand that either. Commissioner Graf stated that he did not think that Ms. Peltier should point a finger at him. Ms. Peltier commented that she was not and she was just asking a question. Commissioner Graf angrily stated that he was telling her right up front that he had nothing to do with it. Commissioner Graf continued stating that he did not even know about the letter and asked Ms. Peltier to not start in here pointing fingers and he had just told her what he had to say. Ms. Peltier commented that she had just asked a question. Commissioner Detwiler commented that she had a letter that everyone who had her sign in their yard received and it was directed at her and Mr. Burrell. Ms. Peltier stated that she was asking about the one that was just read.
Return from executive session:
A motion by Mayor Taylor to return from executive session with nothing to report. The motion was seconded by Commissioner Hlavachick and carried unanimously.
ADJOURN:
A motion by Commissioner Detwiler to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
___________________________________
LUANN KRAMER, City Clerk
Friday, April 29, 2011
05/02/11-City Commission Meeting Agenda
MONDAY
MAY 02, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – April 18, 2011 Regular City Commission meeting
4. BUSINESS:
4.1 Consideration and Approval of Low Bids for Water Main Relocation Project – Kelvin Clay, Water Superintendent
4.2 Discussion on Possibility of Selling the Lot at 816 W. Blaine – Dave Howard, City Manager
4.3 Discussion on Request to Purchase City Property – Warren & Celia Hatzenbuehler (404 Sunrise Ave), Roger & Patricia Shippy (1401 Parkview Dr)
4.4 Consideration and Approval of the Purchase of New Playground Equipment at Gebhart Park – Russell Rambat, Public Works Director
4.5 Consideration and Approval of Re-appointments to the Pratt City Planning Commission – Brad Blankenship, Building Inspector
4.6 Continued Discussion on Amended Motion and Second to Move Meetings to 5:30 p.m. – Mayor and Commission
5. REPORTS
5.1 City Manager
5.2 City Attorney
5.3 Department Heads
5.4 Mayor
5.5 City Commission
6. OPEN AGENDA
7. ADJOURN
MAY 02, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – April 18, 2011 Regular City Commission meeting
4. BUSINESS:
4.1 Consideration and Approval of Low Bids for Water Main Relocation Project – Kelvin Clay, Water Superintendent
4.2 Discussion on Possibility of Selling the Lot at 816 W. Blaine – Dave Howard, City Manager
4.3 Discussion on Request to Purchase City Property – Warren & Celia Hatzenbuehler (404 Sunrise Ave), Roger & Patricia Shippy (1401 Parkview Dr)
4.4 Consideration and Approval of the Purchase of New Playground Equipment at Gebhart Park – Russell Rambat, Public Works Director
4.5 Consideration and Approval of Re-appointments to the Pratt City Planning Commission – Brad Blankenship, Building Inspector
4.6 Continued Discussion on Amended Motion and Second to Move Meetings to 5:30 p.m. – Mayor and Commission
5. REPORTS
5.1 City Manager
5.2 City Attorney
5.3 Department Heads
5.4 Mayor
5.5 City Commission
6. OPEN AGENDA
7. ADJOURN
Tuesday, April 19, 2011
04/04/11j-Approved City Commission Meeting Minutes
MONDAY
APRIL 04, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Acting Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes from the March 21, 2011 regular Commission meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
Accusation of harassment:
Mr. Nelson Burrell read a prepared letter to the Commission that accused them of harassment. Mr. Burrell read that he was shocked and insulted by how the Commission had behaved and that they had lowered themselves to the behavior of grade school thugs by ridiculing a citizen. Mr. Burrell continued reading that on March 7th he had heard one Commissioner make snide remarks towards Ms. Karen Detwiler when she had a brought a violation of the City traffic ordinance to their attention, which brought giggles from several other Commissioners. Mr. Burrell also read that on March 21st he heard another Commissioner making an inappropriate comment to Ms. Detwiler when they were discussing raising the cost of cemetery fees. Mr. Burrell continued reading from his letter that he felt that an apology was due to Ms. Detwiler and, if one was not given, it would show the citizens that the Commissioners were no better than grade school bullies and tyrants. Mr. Burrell ended his letter asking the citizens to come to the meetings and hold those voted into office accountable for their behavior and not be ridiculed for voicing an opinion as Ms. Detwiler was.
High prices a concern:
Mr. Luca Matei, owner of the Country Club Apartments, addressed the Commission on his concern for about prices at Wal-Mart and the difference in cost between Pratt and Wichita. Mr. Matei commented that he had come here for economic sake and he was concerned that the prices in Hutchinson and Wichita were 20% to 30% lower than Pratt. Mr. Matei stated that his point was to have the attorney take action so that Pratt does not get sucked in by the big corporation. Commissioner Peltier questioned if Mr. Matei’s intent was to sue Wal-Mart over higher prices. Mr. Matei commented that he does not have the time or money and he does not know the laws, but lawyers do. Mr. Matei continued stating his concerns to the Commission and ended by stating that the American economy was bad and we were not honest and that the President and congressmen lie.
Chamber happenings:
Chamber Director Jan Scarbrough invited the Commission to the Chamber breakfast Wednesday and informed them that Ms. Lisa Coss from KMMM Radio would be doing the program. Ms. Scarbrough also informed the Commission that there was going to be a Legislative Forum with Senator Ruth Teichman and Representative Mitch Holmes on April 16th at 9:00 a.m. at Pratt Community College.
Drug testing:
Ms. Karen Detwiler questioned if anyone could tell her if drug testing was in place for the City. Finance Director Diana Garten and City Manager Dave Howard stated that there was.
Commissioner Skaggs stated that if he had stated anything that had publically offended Ms. Detwiler at the last meeting, he had not meant it to come across that way and had not intended it to be an insult. Ms. Detwiler thanked Commissioner Skaggs.
BUSINESS:
CONSIDERATION AND APPROVAL OF APPOINTMENTS TO THE PRATT PUBLIC LIBRARY BOARD:
Mayor Hlavachick noted that Ms. Rochelle Westerhaus was not present; therefore, he explained that the term of Ms. Betsy Koontz was about to expire, Mr. Rick Abrams had chosen to retire his position on the board and Mr. Bob Lee, who had been appointed to fill the unexpired term of Mr. Jack Scott, was also due to expire. Mayor Hlavachick added that Ms. Amy Schrag and Mr. Greg Hayes had agreed to serve on the Library board and Mr. Lee had agreed to serve a full three year term.
A motion by Commissioner Taylor to approve the appointments of Ms. Amy Schrag and Mr. Greg Hayes to the Library board and to reappoint Mr. Bob Lee. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL FOR THE 600 BLOCK OF SOUTH HASKELL TO BE CLOSED FOR AN AUCTION ON APRIL 16TH:
Mr. John Hamm addressed the Commission concerning an auction on April 16th at the Jack Rosenbaum residence and requested that the 600 block of South Haskell Street be closed from 10:00 a.m. to 1:30 or 2:00 p.m. on April 16th. Public Works Director Russell Rambat explained that they would block off the entry at the intersection of South Haskell Street so that there would only be foot traffic from the intersection on down. Mr. Rambat added that residences on South Haskell Street should be able to get to their homes from Sixth Street. Commissioner Taylor asked if they were going to put up barricades and have people park along the road. Mr. Hamm stated that they would have people park on Sixth Street and they would put yellow tape up to keep people from parking all over.
Commissioner Graf questioned if they had talked to the people that live down there and asked their permission. Mr. Hamm stated that he had talked to some, but he would make sure that he visits with everyone. Commissioner Peltier asked if it was typical to close the street for an auction. Mr. Hamm stated that this was not typical. Mr. Rambat stated that if cars were allowed to park on both sides, no one would be able to get through. Commissioner Peltier commented that it was for the public’s safety. Mr. Hamm commented that was correct and they would be expecting a smaller crowd than usual since the real estate was not selling.
City Attorney Ken Van Blaricum was asked if there needed to be a motion and he felt that the Commission being in agreement would be sufficient. The Commission were all in agreement to close the 600 block of South Haskell Street on April 16th.
CONSIDERATION AND APPROVAL FOR PHS TO USE LEMON’S PARK ON APRIL 9TH FOR THEIR ‘ONE DAY WITHOUT SHOES BAREFOOT WALK’:
Mayor Hlavachick commented that this was an event that the school had done last year and there had been no problems. Commissioner Graf commented that it was only from 5:00 p.m. to 8:00 p.m. A motion by Commissioner Peltier to allow PHS to use the park for their event. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE CONCERNING FIREFIGHTING SERVICES TO KANSAS DEPT. OF WILDLIFE AND PARKS:
Mayor Hlavachick commented that the City had always had this agreement with Wildlife and Parks. City Attorney Ken Van Blaricum stated that the City had entered into a formal agreement in 2003 to provide fire protection and that agreement had expired in 2008, so there had not been a written agreement since then. Mr. Van Blaricum stated that he had redrafted the ordinance with the same understandings as before. Commissioner Skaggs questioned if they had been paying the $300 fee. Finance Director Diana Garten stated that she did not think so.
Mr. Van Blaricum stated that the agreement had the same fees and would be effective starting April 1, 2011 and is for a five year period. Mr. Van Blaricum added that he had visited with Mr. Keith Sexson from the Department of Wildlife and Parks concerning the new agreement and he was willing to sign it.
Commissioner Peltier questioned if they had a similar agreement with Township 12. Mr. Van Blaricum stated that he did not think so and that the City does not have to send more than one truck, which was at the discretion of the Fire Chief. Commissioner Skaggs noted that it states in the agreement ‘equipment available’.
The following Ordinance 1101 was then presented to the Commission for their approval: AN ORDINANCE AGREEMENT CONTINUING THE ARRANGEMENT BETWEEN THE CITY OF PRATT, KANSAS AND THE KANSAS DEPARTMENT OF WILDLIFE AND PARKS FOR FIREFIGHTING SERVICE. A motion by Commissioner Peltier to accept Ordinance 1101. The motion was seconded by Commissioner Graf and carried unanimously.
REPORTS:
Public Works:
• Street project updates:
Public Works Director Rambat commented that the Main Street waterline project would be moving into the 100 block of Main Street next week. Mr. Rambat added that we continue to try and keep everyone satisfied.
Mr. Rambat stated that Maple Street was officially open to the public and they had gotten all the signs up except for the snow route signs which would go up later. Commissioner Taylor questioned if we were going to keep the 4-way stop signs in place. Mr. Rambat stated that he believed that we were.
Commissioner Skaggs asked if the issue of where the Main Street workers park had been addressed. Recreation Director Bruce Pinkall commented that it had and had not occurred again. Mr. Pinkall added that the foreman and engineer may park closer to where they were working, but the workers were not.
Electric Departments:
• Recent outages:
Director of Electric Utilities Kelly Hemphill commented that the outage on March 8th had been due to a problem with the west side loop. Mr. Hemphill added that the short outage on March 22nd had been due to Southern Pioneer having trouble on the transmission line. Mr. Hemphill stated that REC and Southern Pioneer had some that were without power for a couple of hours.
Recreation Department:
• Parking comments:
Recreation Director Pinkall commented that he would stay in the loop concerning the parking on Main Street and he asked that the Commission let him know if they hear something.
• Limb burning:
Commissioner Skaggs questioned if Mr. Rambat had addressed the letter concerning limb burning. Mr. Rambat stated that he had and they were under the impression that we could only burn if we had had a storm, but he had let her know that we had a legal burn permit for the old landfill. Mr. Rambat added that he had told her that we would inform her ahead of time of any burning that would be taking place so that she could make sure that her windows and doors were closed. Mr. Rambat commented that it had been discussed to shut down burning at the old landfill and detour everyone to the County landfill. Mr. Rambat stated that the County was in agreement with that arrangement.
Power Plant:
• Engines running:
Power Plant Superintendent Ernie Smith commented that they had run both engines last Thursday for about twelve solid hours. Mr. Smith stated that they had inspected them for cracked heads during that time and there were no problems.
Finance Department:
• Fee from Wildlife and Parks:
Finance Director Garten stated that she would start billing the Department of Wildlife and Parks for the $300 fee for fire service.
Mayor:
• Main Street project:
Mayor Hlavachick commented that he had recently spent some time at Simply Southwest and the foreman on the Main Street project came in to visit and seems to work well with the locals.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The notion was seconded by Commissioner Skaggs and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_________________________________________
LUANN KRAMER, City Clerk
APRIL 04, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Acting Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes from the March 21, 2011 regular Commission meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
Accusation of harassment:
Mr. Nelson Burrell read a prepared letter to the Commission that accused them of harassment. Mr. Burrell read that he was shocked and insulted by how the Commission had behaved and that they had lowered themselves to the behavior of grade school thugs by ridiculing a citizen. Mr. Burrell continued reading that on March 7th he had heard one Commissioner make snide remarks towards Ms. Karen Detwiler when she had a brought a violation of the City traffic ordinance to their attention, which brought giggles from several other Commissioners. Mr. Burrell also read that on March 21st he heard another Commissioner making an inappropriate comment to Ms. Detwiler when they were discussing raising the cost of cemetery fees. Mr. Burrell continued reading from his letter that he felt that an apology was due to Ms. Detwiler and, if one was not given, it would show the citizens that the Commissioners were no better than grade school bullies and tyrants. Mr. Burrell ended his letter asking the citizens to come to the meetings and hold those voted into office accountable for their behavior and not be ridiculed for voicing an opinion as Ms. Detwiler was.
High prices a concern:
Mr. Luca Matei, owner of the Country Club Apartments, addressed the Commission on his concern for about prices at Wal-Mart and the difference in cost between Pratt and Wichita. Mr. Matei commented that he had come here for economic sake and he was concerned that the prices in Hutchinson and Wichita were 20% to 30% lower than Pratt. Mr. Matei stated that his point was to have the attorney take action so that Pratt does not get sucked in by the big corporation. Commissioner Peltier questioned if Mr. Matei’s intent was to sue Wal-Mart over higher prices. Mr. Matei commented that he does not have the time or money and he does not know the laws, but lawyers do. Mr. Matei continued stating his concerns to the Commission and ended by stating that the American economy was bad and we were not honest and that the President and congressmen lie.
Chamber happenings:
Chamber Director Jan Scarbrough invited the Commission to the Chamber breakfast Wednesday and informed them that Ms. Lisa Coss from KMMM Radio would be doing the program. Ms. Scarbrough also informed the Commission that there was going to be a Legislative Forum with Senator Ruth Teichman and Representative Mitch Holmes on April 16th at 9:00 a.m. at Pratt Community College.
Drug testing:
Ms. Karen Detwiler questioned if anyone could tell her if drug testing was in place for the City. Finance Director Diana Garten and City Manager Dave Howard stated that there was.
Commissioner Skaggs stated that if he had stated anything that had publically offended Ms. Detwiler at the last meeting, he had not meant it to come across that way and had not intended it to be an insult. Ms. Detwiler thanked Commissioner Skaggs.
BUSINESS:
CONSIDERATION AND APPROVAL OF APPOINTMENTS TO THE PRATT PUBLIC LIBRARY BOARD:
Mayor Hlavachick noted that Ms. Rochelle Westerhaus was not present; therefore, he explained that the term of Ms. Betsy Koontz was about to expire, Mr. Rick Abrams had chosen to retire his position on the board and Mr. Bob Lee, who had been appointed to fill the unexpired term of Mr. Jack Scott, was also due to expire. Mayor Hlavachick added that Ms. Amy Schrag and Mr. Greg Hayes had agreed to serve on the Library board and Mr. Lee had agreed to serve a full three year term.
A motion by Commissioner Taylor to approve the appointments of Ms. Amy Schrag and Mr. Greg Hayes to the Library board and to reappoint Mr. Bob Lee. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL FOR THE 600 BLOCK OF SOUTH HASKELL TO BE CLOSED FOR AN AUCTION ON APRIL 16TH:
Mr. John Hamm addressed the Commission concerning an auction on April 16th at the Jack Rosenbaum residence and requested that the 600 block of South Haskell Street be closed from 10:00 a.m. to 1:30 or 2:00 p.m. on April 16th. Public Works Director Russell Rambat explained that they would block off the entry at the intersection of South Haskell Street so that there would only be foot traffic from the intersection on down. Mr. Rambat added that residences on South Haskell Street should be able to get to their homes from Sixth Street. Commissioner Taylor asked if they were going to put up barricades and have people park along the road. Mr. Hamm stated that they would have people park on Sixth Street and they would put yellow tape up to keep people from parking all over.
Commissioner Graf questioned if they had talked to the people that live down there and asked their permission. Mr. Hamm stated that he had talked to some, but he would make sure that he visits with everyone. Commissioner Peltier asked if it was typical to close the street for an auction. Mr. Hamm stated that this was not typical. Mr. Rambat stated that if cars were allowed to park on both sides, no one would be able to get through. Commissioner Peltier commented that it was for the public’s safety. Mr. Hamm commented that was correct and they would be expecting a smaller crowd than usual since the real estate was not selling.
City Attorney Ken Van Blaricum was asked if there needed to be a motion and he felt that the Commission being in agreement would be sufficient. The Commission were all in agreement to close the 600 block of South Haskell Street on April 16th.
CONSIDERATION AND APPROVAL FOR PHS TO USE LEMON’S PARK ON APRIL 9TH FOR THEIR ‘ONE DAY WITHOUT SHOES BAREFOOT WALK’:
Mayor Hlavachick commented that this was an event that the school had done last year and there had been no problems. Commissioner Graf commented that it was only from 5:00 p.m. to 8:00 p.m. A motion by Commissioner Peltier to allow PHS to use the park for their event. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE CONCERNING FIREFIGHTING SERVICES TO KANSAS DEPT. OF WILDLIFE AND PARKS:
Mayor Hlavachick commented that the City had always had this agreement with Wildlife and Parks. City Attorney Ken Van Blaricum stated that the City had entered into a formal agreement in 2003 to provide fire protection and that agreement had expired in 2008, so there had not been a written agreement since then. Mr. Van Blaricum stated that he had redrafted the ordinance with the same understandings as before. Commissioner Skaggs questioned if they had been paying the $300 fee. Finance Director Diana Garten stated that she did not think so.
Mr. Van Blaricum stated that the agreement had the same fees and would be effective starting April 1, 2011 and is for a five year period. Mr. Van Blaricum added that he had visited with Mr. Keith Sexson from the Department of Wildlife and Parks concerning the new agreement and he was willing to sign it.
Commissioner Peltier questioned if they had a similar agreement with Township 12. Mr. Van Blaricum stated that he did not think so and that the City does not have to send more than one truck, which was at the discretion of the Fire Chief. Commissioner Skaggs noted that it states in the agreement ‘equipment available’.
The following Ordinance 1101 was then presented to the Commission for their approval: AN ORDINANCE AGREEMENT CONTINUING THE ARRANGEMENT BETWEEN THE CITY OF PRATT, KANSAS AND THE KANSAS DEPARTMENT OF WILDLIFE AND PARKS FOR FIREFIGHTING SERVICE. A motion by Commissioner Peltier to accept Ordinance 1101. The motion was seconded by Commissioner Graf and carried unanimously.
REPORTS:
Public Works:
• Street project updates:
Public Works Director Rambat commented that the Main Street waterline project would be moving into the 100 block of Main Street next week. Mr. Rambat added that we continue to try and keep everyone satisfied.
Mr. Rambat stated that Maple Street was officially open to the public and they had gotten all the signs up except for the snow route signs which would go up later. Commissioner Taylor questioned if we were going to keep the 4-way stop signs in place. Mr. Rambat stated that he believed that we were.
Commissioner Skaggs asked if the issue of where the Main Street workers park had been addressed. Recreation Director Bruce Pinkall commented that it had and had not occurred again. Mr. Pinkall added that the foreman and engineer may park closer to where they were working, but the workers were not.
Electric Departments:
• Recent outages:
Director of Electric Utilities Kelly Hemphill commented that the outage on March 8th had been due to a problem with the west side loop. Mr. Hemphill added that the short outage on March 22nd had been due to Southern Pioneer having trouble on the transmission line. Mr. Hemphill stated that REC and Southern Pioneer had some that were without power for a couple of hours.
Recreation Department:
• Parking comments:
Recreation Director Pinkall commented that he would stay in the loop concerning the parking on Main Street and he asked that the Commission let him know if they hear something.
• Limb burning:
Commissioner Skaggs questioned if Mr. Rambat had addressed the letter concerning limb burning. Mr. Rambat stated that he had and they were under the impression that we could only burn if we had had a storm, but he had let her know that we had a legal burn permit for the old landfill. Mr. Rambat added that he had told her that we would inform her ahead of time of any burning that would be taking place so that she could make sure that her windows and doors were closed. Mr. Rambat commented that it had been discussed to shut down burning at the old landfill and detour everyone to the County landfill. Mr. Rambat stated that the County was in agreement with that arrangement.
Power Plant:
• Engines running:
Power Plant Superintendent Ernie Smith commented that they had run both engines last Thursday for about twelve solid hours. Mr. Smith stated that they had inspected them for cracked heads during that time and there were no problems.
Finance Department:
• Fee from Wildlife and Parks:
Finance Director Garten stated that she would start billing the Department of Wildlife and Parks for the $300 fee for fire service.
Mayor:
• Main Street project:
Mayor Hlavachick commented that he had recently spent some time at Simply Southwest and the foreman on the Main Street project came in to visit and seems to work well with the locals.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The notion was seconded by Commissioner Skaggs and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_________________________________________
LUANN KRAMER, City Clerk
Thursday, April 14, 2011
Agenda for 4/18/2011 City Commission meeting
MONDAY
APRIL 18, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – April 04, 2011 Regular Commission meeting
4. Certification of April 05, 2011 City General Election – LuAnn Kramer, City Clerk
5. Oath of Office Given to Newly Elected City Commissioners – LuAnn Kramer, City Clerk
6. Presentation of Mayor’s Plaque – Dave Howard, City Manager
7. Reorganization of Pratt City Commission – Mayor and Commission
7.1 Nomination for Mayor
7.2 Nomination for Vice-Mayor
7.3 Designation of Official City Depositories – The Peoples Bank, First National Bank, First State Bank
7.4 Designation of Official City Newspaper – The Pratt Tribune
8. OPEN AGENDA
9. BUSINESS:
9.1 Consideration and Approval to Waive the Municipal Building Fees on July 9th for ‘Pratt Extravaganza’ – Verneene Forssberg, Epsilon Pi Chapter President
9.2 Consideration and Approval of the Lease Agreement Between the Sr. Citizens Organization and the City of Pratt – Ken Van Blaricum, City Attorney
9.3 Consideration and Approval of the Budgeted Purchase of a Crack Sealing Pot – Russell Rambat, Public Works Director
9.4 Consideration and Approval of Resolution Authorizing Signatures for the City on Wastewater Plant Improvement Documents – Ken Van Blaricum, City Attorney
9.5 Consideration and Approval of the Appointment of Director #1 on the KMEA Board of Directors – Dave Howard, City Manager
9.6 Consideration and Approval of Appointment to the Pratt Airport Authority Board – Dave Howard, City Manager
10. REPORTS
10.1 City Manager
10.2 City Attorney
10.3 Department Heads
10.4 Mayor
10.5 City Commission
11. ADJOURN
APRIL 18, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – April 04, 2011 Regular Commission meeting
4. Certification of April 05, 2011 City General Election – LuAnn Kramer, City Clerk
5. Oath of Office Given to Newly Elected City Commissioners – LuAnn Kramer, City Clerk
6. Presentation of Mayor’s Plaque – Dave Howard, City Manager
7. Reorganization of Pratt City Commission – Mayor and Commission
7.1 Nomination for Mayor
7.2 Nomination for Vice-Mayor
7.3 Designation of Official City Depositories – The Peoples Bank, First National Bank, First State Bank
7.4 Designation of Official City Newspaper – The Pratt Tribune
8. OPEN AGENDA
9. BUSINESS:
9.1 Consideration and Approval to Waive the Municipal Building Fees on July 9th for ‘Pratt Extravaganza’ – Verneene Forssberg, Epsilon Pi Chapter President
9.2 Consideration and Approval of the Lease Agreement Between the Sr. Citizens Organization and the City of Pratt – Ken Van Blaricum, City Attorney
9.3 Consideration and Approval of the Budgeted Purchase of a Crack Sealing Pot – Russell Rambat, Public Works Director
9.4 Consideration and Approval of Resolution Authorizing Signatures for the City on Wastewater Plant Improvement Documents – Ken Van Blaricum, City Attorney
9.5 Consideration and Approval of the Appointment of Director #1 on the KMEA Board of Directors – Dave Howard, City Manager
9.6 Consideration and Approval of Appointment to the Pratt Airport Authority Board – Dave Howard, City Manager
10. REPORTS
10.1 City Manager
10.2 City Attorney
10.3 Department Heads
10.4 Mayor
10.5 City Commission
11. ADJOURN
Tuesday, April 5, 2011
03/21/11 Approved City Commission Meeting Minutes
MONDAY
MARCH 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Acting Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
Commissioner Skaggs commented that he wanted to clarify the statement in the minutes made by Commissioner Graf that said that he (Commissioner Skaggs) had stated that City Manager should have more than the proposed 3% salary increase. Commissioner Skaggs explained that he was taken out of context and had stated that he felt that Mr. Howard’s performance should be discussed, which it was later in an executive session. Commissioner Graf commented that the salary needed to be discussed and it was decided that it should be done in executive session. Commissioner Skaggs stated that he wanted the clarification noted in the minutes of this meeting.
A motion by Commissioner Skaggs to approve the minutes from the March 07, 2011 regular Commission meeting as clarified. The motion was seconded by Commissioner Taylor and carried unanimously.
OPEN AGENDA:
Vehicle decals:
Mr. Nelson Burrell addressed the Commission and stated that he commended Recreation Director Bruce Pinkall on expediting the City decals on his vehicle. Mr. Burrell questioned City Manager Dave Howard on how long the City had supplied him with his current vehicle. Mr. Howard stated that he had had this vehicle since 2007. Mr. Burrell commented that that was three plus years ago and asked Mr. Howard if the decals he had been waiting for were on yet. Mr. Howard stated that they were. Mr. Nelson commented that it took that many years to follow State regulations. Mr. Howard stated that it was a State regulation, but was City enforced and it was not uncommon for a City Manager’s vehicle to not have decals.
BUSINESS:
CONSIDERATION AND APPROVAL OF WATER METER BIDS FOR 2011:
Water Superintendent Kelvin Clay informed the Commission that he had requested bids to replace meters for this year. Mr. Clay commented that he needed 137 ¾” meters for 2011 and two companies had submitted bids. Mr. Clay explained that HD Supply in Wichita had submitted a bid of $20,211.41 while Municipal Supply Company out of Hastings, Nebraska sent in a bid of $24,096.19. Mr. Clay recommended to the Commission the bid from HD Supply in the amount of $20,411.41.
Commissioner Skaggs questioned the Hastings, Nebraska firm’s offer of $5 per used meter and nothing from HD Supply. Mr. Clay stated that HD Supply did their bid different by offering 97 meters at regular cost and 40 meters at a lower cost for a total of 137 meters. Mr. Clay added that it was a $20 savings per meter if we go with HD Supply. Commissioner Peltier commented that HD Supply had rewritten the specs, but they were the same. Mr. Clay stated that was correct and it was a $20 savings per meter versus a $5 savings per meter.
A motion by Commissioner Peltier to accept the bid from HD Supply for $20,211.41. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL FOR A BUDGETED POLICE PATROL VEHICLE:
Acting Police Chief Gary Myers commented that he had recently sent out bids to replace an aging patrol unit and had received one bid back. Chief Myers stated that Chevy and Ford have a police package and either one would adequately meet the specs. Chief Myers explained that Lanterman Motors did not submit a bid and Doug Reh Chevrolet submitted a bid for an Impala in the amount of $23,485 with a $4,000 allowance for the trade-in unit with 85,000 miles on it. Mayor Hlavachick questioned if he had contacted Mr. Lanterman. Chief Myers stated that he had and they did not have anything to offer.
Commissioner Peltier questioned if they preferred one vehicle over the other. Chief Myers stated that they prefer the Impala since it has more cabin room and is a smaller car and easier to maneuver. Commissioner Peltier questioned if the 2006 Impala could be used anywhere else in the City. City Manager Howard stated that they had looked into that and, if it had been a pick-up, that might have been possible. Mayor Hlavachick commented that it was a budgeted item. Mr. Howard stated that it was and the police department had budgeted for two vehicles each of the last three budgets but had not always done it. A motion by Commissioner Taylor to purchase the 2011 Chevy Impala from Doug Reh in the amount of $19,485, allowing for the trade-in. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF BUILDING BOARD TERMS:
Building Inspector Brad Blankenship commented that there were currently five members on the Building Board and there was one member, Mr. Gary Thimesch, serving a one year term, two members with two year terms and two with three year terms. Mr. Blankenship commented that Mr. Thimesch’s term was about to expire, but the board was on the foundation concerning general contracting and he would like to stay on, but does not want a three year term. Mr. Blankenship clarified that Mr. Thimesch would like to go another year and then get new blood on the board.
Mr. Blankenship explained that to do this, Mr. Chad Westhoff was willing to swap terms with Mr. Thimesch. The Commission was in agreement of the board members swapping terms.
CONSIDERATION AND APPROVAL OF INCREASE IN OPEN AND CLOSING SERVICES AT GREENLAWN CEMETERY ON THE RECOMMENDATION OF CEMETERY BOARD:
Public Works Director Russell Rambat commented that during the last Cemetery Board meeting, they discussed open and closing costs. Mr. Rambat explained that Cemetery Sexton Butch Simpson had contacted about sixty cemeteries regarding their costs and the average came out to about $360 for open and closing costs. Mr. Rambat added that we are charging $250 and have for many years. Mr. Rambat stated that the board felt that going with the average was a fair change and recommended to the Commission the raise the open and closing cost to $350. Mr. Rambat commented that, with the increase, they would be able to cover our costs for the service and also costs to maintain baby land.
Commissioner Peltier questioned what our actual cost was for this service. Mr. Rambat stated that it was hard to put a pencil to it since it depends on how hard it is to get to the grave and the time of year. Commissioner Skaggs questioned if there were problems with out-of-towners coming here because we were so cheap. Mr. Rambat commented that he did not think that was an issue and this had just come up in their meeting. Commissioner Skaggs questioned if the cemetery should be for people who live in Pratt County or open to anybody. Mr. Rambat commented that the cemetery may have been built with Pratt County people in mind, but he was not sure you could keep it that way since family may have previously bought lots. Commissioner Skaggs asked Ms. Karen Detwiler if this would help make Pratt more affordable. Ms. Detwiler commented that she agreed with Mr. Rambat that family members are already here, so they would like a plot here too. Commissioner Skaggs commented that he could see people from Wichita coming here if they were going to have to pay $500 or $1,000 for the same service. Commissioner Graf commented that it was going to cost them to come to Pratt.
After little more discussion, a motion by Commissioner Peltier to accept the board’s recommendation to change to $350 for open and closing services at the cemetery. The motion was seconded by Commissioner Graf and carried unanimously.
NOMINATIONS FOR ‘2010 JOE WYNN VOLUNTEER AWARD’:
Mayor Hlavachick stated that he did not have any names of nominees for the Joe Wynn Award. Commissioner Graf stated that he would like to see Mr. Jim Dykes receive the award since he was at the park picking up trash all the time. With no other nominations, Commissioner Graf made a motion to give the Joe Wynn Volunteer Award for 2010 to Mr. Jim Dyke. The motion was seconded by Commissioner Skaggs and carried unanimously.
REPORTS:
City Manager:
• Conference in Manhattan:
City Manager Howard commented that he had attended a conference in Manhattan along with other electrical staff. Mr. Howard explained that the EPA had new regulations on our type of generators and, although there was some confusion, they had gotten good information. Mr. Howard stated that we have two years to comply which would give us time to prepare and budget for the changes. Mr. Howard added that none of those attending felt that it needs to be done, but we have to comply. Mr. Howard commented that KMU was making an effort to get the regulations adjusted so that may soften them.
Public Works:
• Curb and Gutter Project:
Public Works Director Rambat commented that he had been walking the streets to get together another curb and gutter project. Mr. Rambat explained that he was scaling back to devote some of that money to streets.
• Pool:
Mr. Rambat stated that it was time to start painting at the pool, so they would be busy with that.
Building Inspection:
• Construction Projects:
Building Inspector Blankenship commented that he had done the final inspection for BTI, they were laying brick on the Southwest Elementary School project and the Blythe Foundation was moving along quickly. Mayor Hlavachick questioned how Maple Street was going. Mr. Howard commented that it should be done by this Friday or two good days of work. Mr. Howard explained that they had everything poured, the drainage boxes were there, but the tops were not on and the concrete would need time to cure.
Mayor Hlavachick asked if we were going to have a ribbon cutting ceremony. Commissioner Taylor thought that we should. Mr. Howard commented that he would let everyone know what was happening and when. Commissioner Peltier asked if it had all the signs in place. Mr. Howard stated that there were not any 30 mph signs. Commissioner Skaggs questioned if there were going to be any signs to indicate that it was not a truck route. Mr. Howard stated that we could put a sign at the beginning of the road.
Electric Department:
• Line gang:
Director of Electric Utilities Hemphill commented that the line gang had been working on underground lines and tree trimming. Mr. Hemphill stated that during the Main Street construction, it may be possible that some of the shallow conduit could be cut so they had decided to put all the communication conductors overhead and down the pole so that there would be no interruption during the project. Commissioner Skaggs questioned what would happen after the project. Mr. Hemphill stated that the solution would be to put it back underground. Commissioner Skaggs commented that it would be unsightly to see the wires. Mr. Howard commented that this was a short term solution.
Mr. Hemphill explained that EBH Engineer Alan Luttrell had shown him where the conduit was and where the underground project would need to be reconnected. Mr. Howard commented that a couple of years after this project, we may do a downtown project on the sidewalks so we would have to wait to see what happens, but the decision would be up to the Commissioners. Mr. Howard added that the application for downtown had to be done this summer.
• Maintenance Repair:
Mr. Hemphill commented that the power plant continued to work on maintenance repairs and they were currently working on the 14 mega watt unit.
Recreation:
• Main Street update:
Recreation Director Pinkall commented that the Main Street project was moving along smoothly and he had been told that APAC Shears had been very friendly. Mr. Pinkall stated that the next block would be coming up soon and it was the busiest block on Main Street. Mr. Pinkall explained that they would encounter two or three things that would be different than the other block, such as fire lines that would need to be connected. Mr. Howard commented that there were more taps on that block, but they would work to not block off too much at one time. Mr. Howard added that they were ahead of schedule.
Mr. Pinkall stated that the businesses were positive and knew it was going to be for the better. Mr. Pinkall thanked the Tribune for helping in communicating with the public.
Commission:
• Vehicle rules:
Commissioner Skaggs had a few questions pertaining to the comments made by Mr. Burrell. Commissioner Skaggs questioned if there were rules for the use of City vehicles. Mr. Howard answered that it depended on the position. Commissioner Skaggs asked if they were able to go to and from home. Mr. Howard commented that he was basically on call seven days a week and he checks on issues if it’s rain, snow, hail or whatever. Mr. Howard added that that was set by the Commission.
Commissioner Skaggs asked Mr. Burrell if he was implying there was misuse of a City vehicle. Mr. Burrell commented that if there was a sticker on the vehicle and a citizen saw it at Quint’s Liquor, someone would be accountable for that, but without a sticker there was no accountability. Mr. Howard stated that that had never been an issue and he does not care about having them on. Mr. Burrell commented that if a police car was where it was not supposed to be, you would want to know why since that is our tax dollars at work.
Commissioner Skaggs clarified that Mr. Burrell had no cases to report. Mr. Burrell stated that he did not.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The motion was seconded by Commissioner Skaggs and carried unanimously.
_____________________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
__________________________________________
LUANN KRAMER, City Clerk
MARCH 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Acting Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
Commissioner Skaggs commented that he wanted to clarify the statement in the minutes made by Commissioner Graf that said that he (Commissioner Skaggs) had stated that City Manager should have more than the proposed 3% salary increase. Commissioner Skaggs explained that he was taken out of context and had stated that he felt that Mr. Howard’s performance should be discussed, which it was later in an executive session. Commissioner Graf commented that the salary needed to be discussed and it was decided that it should be done in executive session. Commissioner Skaggs stated that he wanted the clarification noted in the minutes of this meeting.
A motion by Commissioner Skaggs to approve the minutes from the March 07, 2011 regular Commission meeting as clarified. The motion was seconded by Commissioner Taylor and carried unanimously.
OPEN AGENDA:
Vehicle decals:
Mr. Nelson Burrell addressed the Commission and stated that he commended Recreation Director Bruce Pinkall on expediting the City decals on his vehicle. Mr. Burrell questioned City Manager Dave Howard on how long the City had supplied him with his current vehicle. Mr. Howard stated that he had had this vehicle since 2007. Mr. Burrell commented that that was three plus years ago and asked Mr. Howard if the decals he had been waiting for were on yet. Mr. Howard stated that they were. Mr. Nelson commented that it took that many years to follow State regulations. Mr. Howard stated that it was a State regulation, but was City enforced and it was not uncommon for a City Manager’s vehicle to not have decals.
BUSINESS:
CONSIDERATION AND APPROVAL OF WATER METER BIDS FOR 2011:
Water Superintendent Kelvin Clay informed the Commission that he had requested bids to replace meters for this year. Mr. Clay commented that he needed 137 ¾” meters for 2011 and two companies had submitted bids. Mr. Clay explained that HD Supply in Wichita had submitted a bid of $20,211.41 while Municipal Supply Company out of Hastings, Nebraska sent in a bid of $24,096.19. Mr. Clay recommended to the Commission the bid from HD Supply in the amount of $20,411.41.
Commissioner Skaggs questioned the Hastings, Nebraska firm’s offer of $5 per used meter and nothing from HD Supply. Mr. Clay stated that HD Supply did their bid different by offering 97 meters at regular cost and 40 meters at a lower cost for a total of 137 meters. Mr. Clay added that it was a $20 savings per meter if we go with HD Supply. Commissioner Peltier commented that HD Supply had rewritten the specs, but they were the same. Mr. Clay stated that was correct and it was a $20 savings per meter versus a $5 savings per meter.
A motion by Commissioner Peltier to accept the bid from HD Supply for $20,211.41. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL FOR A BUDGETED POLICE PATROL VEHICLE:
Acting Police Chief Gary Myers commented that he had recently sent out bids to replace an aging patrol unit and had received one bid back. Chief Myers stated that Chevy and Ford have a police package and either one would adequately meet the specs. Chief Myers explained that Lanterman Motors did not submit a bid and Doug Reh Chevrolet submitted a bid for an Impala in the amount of $23,485 with a $4,000 allowance for the trade-in unit with 85,000 miles on it. Mayor Hlavachick questioned if he had contacted Mr. Lanterman. Chief Myers stated that he had and they did not have anything to offer.
Commissioner Peltier questioned if they preferred one vehicle over the other. Chief Myers stated that they prefer the Impala since it has more cabin room and is a smaller car and easier to maneuver. Commissioner Peltier questioned if the 2006 Impala could be used anywhere else in the City. City Manager Howard stated that they had looked into that and, if it had been a pick-up, that might have been possible. Mayor Hlavachick commented that it was a budgeted item. Mr. Howard stated that it was and the police department had budgeted for two vehicles each of the last three budgets but had not always done it. A motion by Commissioner Taylor to purchase the 2011 Chevy Impala from Doug Reh in the amount of $19,485, allowing for the trade-in. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF BUILDING BOARD TERMS:
Building Inspector Brad Blankenship commented that there were currently five members on the Building Board and there was one member, Mr. Gary Thimesch, serving a one year term, two members with two year terms and two with three year terms. Mr. Blankenship commented that Mr. Thimesch’s term was about to expire, but the board was on the foundation concerning general contracting and he would like to stay on, but does not want a three year term. Mr. Blankenship clarified that Mr. Thimesch would like to go another year and then get new blood on the board.
Mr. Blankenship explained that to do this, Mr. Chad Westhoff was willing to swap terms with Mr. Thimesch. The Commission was in agreement of the board members swapping terms.
CONSIDERATION AND APPROVAL OF INCREASE IN OPEN AND CLOSING SERVICES AT GREENLAWN CEMETERY ON THE RECOMMENDATION OF CEMETERY BOARD:
Public Works Director Russell Rambat commented that during the last Cemetery Board meeting, they discussed open and closing costs. Mr. Rambat explained that Cemetery Sexton Butch Simpson had contacted about sixty cemeteries regarding their costs and the average came out to about $360 for open and closing costs. Mr. Rambat added that we are charging $250 and have for many years. Mr. Rambat stated that the board felt that going with the average was a fair change and recommended to the Commission the raise the open and closing cost to $350. Mr. Rambat commented that, with the increase, they would be able to cover our costs for the service and also costs to maintain baby land.
Commissioner Peltier questioned what our actual cost was for this service. Mr. Rambat stated that it was hard to put a pencil to it since it depends on how hard it is to get to the grave and the time of year. Commissioner Skaggs questioned if there were problems with out-of-towners coming here because we were so cheap. Mr. Rambat commented that he did not think that was an issue and this had just come up in their meeting. Commissioner Skaggs questioned if the cemetery should be for people who live in Pratt County or open to anybody. Mr. Rambat commented that the cemetery may have been built with Pratt County people in mind, but he was not sure you could keep it that way since family may have previously bought lots. Commissioner Skaggs asked Ms. Karen Detwiler if this would help make Pratt more affordable. Ms. Detwiler commented that she agreed with Mr. Rambat that family members are already here, so they would like a plot here too. Commissioner Skaggs commented that he could see people from Wichita coming here if they were going to have to pay $500 or $1,000 for the same service. Commissioner Graf commented that it was going to cost them to come to Pratt.
After little more discussion, a motion by Commissioner Peltier to accept the board’s recommendation to change to $350 for open and closing services at the cemetery. The motion was seconded by Commissioner Graf and carried unanimously.
NOMINATIONS FOR ‘2010 JOE WYNN VOLUNTEER AWARD’:
Mayor Hlavachick stated that he did not have any names of nominees for the Joe Wynn Award. Commissioner Graf stated that he would like to see Mr. Jim Dykes receive the award since he was at the park picking up trash all the time. With no other nominations, Commissioner Graf made a motion to give the Joe Wynn Volunteer Award for 2010 to Mr. Jim Dyke. The motion was seconded by Commissioner Skaggs and carried unanimously.
REPORTS:
City Manager:
• Conference in Manhattan:
City Manager Howard commented that he had attended a conference in Manhattan along with other electrical staff. Mr. Howard explained that the EPA had new regulations on our type of generators and, although there was some confusion, they had gotten good information. Mr. Howard stated that we have two years to comply which would give us time to prepare and budget for the changes. Mr. Howard added that none of those attending felt that it needs to be done, but we have to comply. Mr. Howard commented that KMU was making an effort to get the regulations adjusted so that may soften them.
Public Works:
• Curb and Gutter Project:
Public Works Director Rambat commented that he had been walking the streets to get together another curb and gutter project. Mr. Rambat explained that he was scaling back to devote some of that money to streets.
• Pool:
Mr. Rambat stated that it was time to start painting at the pool, so they would be busy with that.
Building Inspection:
• Construction Projects:
Building Inspector Blankenship commented that he had done the final inspection for BTI, they were laying brick on the Southwest Elementary School project and the Blythe Foundation was moving along quickly. Mayor Hlavachick questioned how Maple Street was going. Mr. Howard commented that it should be done by this Friday or two good days of work. Mr. Howard explained that they had everything poured, the drainage boxes were there, but the tops were not on and the concrete would need time to cure.
Mayor Hlavachick asked if we were going to have a ribbon cutting ceremony. Commissioner Taylor thought that we should. Mr. Howard commented that he would let everyone know what was happening and when. Commissioner Peltier asked if it had all the signs in place. Mr. Howard stated that there were not any 30 mph signs. Commissioner Skaggs questioned if there were going to be any signs to indicate that it was not a truck route. Mr. Howard stated that we could put a sign at the beginning of the road.
Electric Department:
• Line gang:
Director of Electric Utilities Hemphill commented that the line gang had been working on underground lines and tree trimming. Mr. Hemphill stated that during the Main Street construction, it may be possible that some of the shallow conduit could be cut so they had decided to put all the communication conductors overhead and down the pole so that there would be no interruption during the project. Commissioner Skaggs questioned what would happen after the project. Mr. Hemphill stated that the solution would be to put it back underground. Commissioner Skaggs commented that it would be unsightly to see the wires. Mr. Howard commented that this was a short term solution.
Mr. Hemphill explained that EBH Engineer Alan Luttrell had shown him where the conduit was and where the underground project would need to be reconnected. Mr. Howard commented that a couple of years after this project, we may do a downtown project on the sidewalks so we would have to wait to see what happens, but the decision would be up to the Commissioners. Mr. Howard added that the application for downtown had to be done this summer.
• Maintenance Repair:
Mr. Hemphill commented that the power plant continued to work on maintenance repairs and they were currently working on the 14 mega watt unit.
Recreation:
• Main Street update:
Recreation Director Pinkall commented that the Main Street project was moving along smoothly and he had been told that APAC Shears had been very friendly. Mr. Pinkall stated that the next block would be coming up soon and it was the busiest block on Main Street. Mr. Pinkall explained that they would encounter two or three things that would be different than the other block, such as fire lines that would need to be connected. Mr. Howard commented that there were more taps on that block, but they would work to not block off too much at one time. Mr. Howard added that they were ahead of schedule.
Mr. Pinkall stated that the businesses were positive and knew it was going to be for the better. Mr. Pinkall thanked the Tribune for helping in communicating with the public.
Commission:
• Vehicle rules:
Commissioner Skaggs had a few questions pertaining to the comments made by Mr. Burrell. Commissioner Skaggs questioned if there were rules for the use of City vehicles. Mr. Howard answered that it depended on the position. Commissioner Skaggs asked if they were able to go to and from home. Mr. Howard commented that he was basically on call seven days a week and he checks on issues if it’s rain, snow, hail or whatever. Mr. Howard added that that was set by the Commission.
Commissioner Skaggs asked Mr. Burrell if he was implying there was misuse of a City vehicle. Mr. Burrell commented that if there was a sticker on the vehicle and a citizen saw it at Quint’s Liquor, someone would be accountable for that, but without a sticker there was no accountability. Mr. Howard stated that that had never been an issue and he does not care about having them on. Mr. Burrell commented that if a police car was where it was not supposed to be, you would want to know why since that is our tax dollars at work.
Commissioner Skaggs clarified that Mr. Burrell had no cases to report. Mr. Burrell stated that he did not.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The motion was seconded by Commissioner Skaggs and carried unanimously.
_____________________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
__________________________________________
LUANN KRAMER, City Clerk
Friday, April 1, 2011
04/04/2011 City Commission Meeting Agenda
MONDAY
APRIL 04, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – March 21, 2011 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Appointments to the Pratt Public Library Board – Rochelle Westerhaus, Library Board Secretary
5.2 Consideration and Approval for the 600 Block of South Haskell to be Closed for an Auction on April 16th – John Hamm, Hamm Auction; Russell Rambat, Public Works Director (No Info for Packet)
5.3 Consideration and Approval for PHS to use Lemon’s Park on April 6th for their ‘One Day Without Shoes Barefoot Walk’ – Mayor and Commission
5.4 Consideration and Approval of Ordinance Continuing Fire Fighting Services to Kansas Dept. of Wildlife & Parks – Ken Van Blaricum, City Attorney
(Ordinance 1101)
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
APRIL 04, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – March 21, 2011 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Appointments to the Pratt Public Library Board – Rochelle Westerhaus, Library Board Secretary
5.2 Consideration and Approval for the 600 Block of South Haskell to be Closed for an Auction on April 16th – John Hamm, Hamm Auction; Russell Rambat, Public Works Director (No Info for Packet)
5.3 Consideration and Approval for PHS to use Lemon’s Park on April 6th for their ‘One Day Without Shoes Barefoot Walk’ – Mayor and Commission
5.4 Consideration and Approval of Ordinance Continuing Fire Fighting Services to Kansas Dept. of Wildlife & Parks – Ken Van Blaricum, City Attorney
(Ordinance 1101)
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
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