MONDAY
FEBRUARY 01, 2010
PRATT CITY/COUNTY MEETING
COMMISSION ROOM - 11:00 A.M.
1. CALL TO ORDER
2. BUSINESS:
2.1 GENERAL DISCUSSION CONCERNING CITY COUNTY ISSUES
3. ADJOURN
MONDAY
FEBRUARY 01, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – January 18, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Discussion on Sale of Property to First Southern Baptist Church – Dave Howard, City Manager; Mayor and Commission
5.2 Discussion with PRMC Concerning New Facility – Rich Sanders, PRMC Board of Directors President; Susan Page, PRMC President & CEO
5.3 Consideration and Approval of Appointments to the Cemetery Board – Russell Rambat, Public Works Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Thursday, January 28, 2010
Tuesday, January 19, 2010
01/04/2010 Approved City Commission minutes
MONDAY
JANUARY 04, 2010
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Eric Nystrom Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Steve Holmes Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Taylor reminded the audience that the meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Nystrom to approve the minutes of the December 21, 2009 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION OF THE USE OF A FACILITY BY THE CENTER POINT CHURCH (FORMERLY FAITH CHAPEL):
Mayor Taylor tabled this item as the representative of the church had not arrived yet. Mayor Taylor stated that we would go back to this item when someone came in.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A NEW POLICE VEHICLE USING 2009 FUNDS:
Police Chief Steve Holmes informed the Commission that Doug Reh Chevrolet provided the lowest bid for a police vehicle. Chief Holmes recommended the approval of the low bid from Doug Reh Chevrolet for a 2010 Chevy Impala Police Cruiser for $21,520. Commissioner Nystrom asked how many Crown Vic’s the City still owned. Chief Holmes stated that the one they were going to trade in was the Building Inspectors and he would be getting a 2005 Chevy Impala. City Manager Dave Howard added that Mr. Ernie Smith at the power plant also drove a Crown Vic. A motion by Commissioner Nystrom to approve the bid for a 2010 Chevy Impala from Doug Reh Chevrolet for $21,520; which does include the trade-in for $2,000. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CENTER POINT CHURCH (cont.)
Pastor Billy Morris had arrived at the meeting; therefore, Mayor Taylor returned to this item on the agenda. Pastor Morris informed the Commission that the church was there to request the use of a City facility for their church service on Sundays since their church had gone through some hardship and that had left them in a bad financial situation. Pastor Morris stated that the property at 6th Street and Hamilton Street was up for sale.
Commissioner Hlavachick asked how many members the church had. Pastor Morris commented that there were fifteen to twenty now, but there had been as many as fifty. City Manager Howard commented that he thought they wanted to use the small room at the Community Center. Commissioner Nystrom questioned the heating. Mr. Howard stated that the heat was usually kept down, but it is not usually rented out on Sundays and we have not done a long term situation.
After little more discussion, a motion by Commissioner Peltier to allow the small room at the Community Center to be rented from 10:00 a.m. to 12:00 p.m. to the Center Point Church for three to four months. The motion was seconded by Commissioner Hlavachick. Mr. Howard suggested that the motion contain a date and then it could be looked at again if need be. Commissioner Peltier amended his motion to allow the room to be rented up until April 25th and then be revisited. Commissioner Hlavachick seconded the amendment and the motion passed unanimously.
DISCUSSION ON THE FUTURE PURCHASE OF A NEW SANITATION TRUCK:
Public Works Director Russell Rambat commented that the sanitation department was looking at replacing a 1999 packer truck that has 80,000 miles on it and was burning oil at one gallon per day. Mr. Rambat explained that replacement of the engine and computer quoted by a local mechanic was in the amount of $18,500 and he did not feel that it was worth those repair costs.
Mr. Rambat stated that there was money in the budget earmarked for this purchase, but this issue had forced them to move it up. Mr. Rambat commented that a new truck ranges from $110,000 to $115,000 and he was seeking the Commission’s guidance on the purchase of a new one. Commissioner Nystrom questioned how much they had been budgeting for this item. Mr. Rambat stated that they had been putting back $30,000 each year to replace the trucks as needed.
Mr. Rambat explained that he had received one bid with three options and he would discuss that more at the next meeting. Commissioner Nystrom asked if this truck was used as hard as the others. Mr. Rambat commented that the older trucks were traditionally moved down to compost, which would be the only 1999 left in their fleet. Mr. Rambat added that they have three trucks on trash and one on compost. Mr. Rambat stated that they would have to beef up their capital equipment reserve money in anticipation of replacing that one.
Commissioner Nystrom commented that he did not think privatizing the trash service was something that was going to happen in Pratt. Mr. Rambat commented that was why he wanted to bring this before the Commission so that he could see what direction they wanted to go. Mr. Howard commented that this was a little different in that the purchase was not in the budget, but this has the opportunity for encumbered funds to be used.
Commissioner Nystrom questioned how the sanitation department was doing. Finance Director Diana Garten commented that they lose money. Commissioner Peltier asked what the cost of a private company would be. Mr. Howard stated that it would be double what the customer is paying now. Commissioner Nystrom commented that he would rather see us raise our rates and keep the jobs. Commissioner Peltier commented that we should raise our rates then. Commissioner Nystrom explained that private companies would do curb sides pick-ups only. Mayor Taylor also added that there would not be any return trips like our department does. Mr. Howard commented that there would also be billings for special events such as the rodeo.
Commissioner Peltier asked if we buy the chassis and they put the trash truck on it. Mr. Rambat explained that we spec a minimum of what we want to get and then they quote a chassis and packer. Mr. Rambat commented that Midwest Truck out of Wichita and Downing Services out of Missouri are the two that offer this service. Commissioner Nystrom stated that he felt that Mr. Rambat had the authority to move ahead.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A THERMAL IMAGING CAMERA:
Fire Chief David Kramer informed the Commission that he was seeking to replace the camera that the department had gotten in their grant. Chief Kramer commented that they had been having issues with the camera and the cost to repair it was approximately $3,800. Chief Kramer explained that the company that they had gotten the camera from had been bought out and the technology was also different now. Chief Kramer added that this was in the 2010 budget.
Chief Kramer explained that he had requested two bids, but only one bid from Weis Fire Equipment had been returned. Chief Kramer commented that the camera in the bid was a reconditioned camera that had been used at their fire school and they had reinstated the warranty. Mayor Taylor asked how long that warranty was for. Chief Kramer commented that it would expire in February 2011 and that Weis Fire Equipment was willing to hold that camera for us at the cost of $10,500 plus a docking station for $600.
Commissioner Peltier asked if this was equipment that we wanted to save money on. Commissioner Nystrom questioned why the department needs this camera. Chief Kramer explained that it is used at every interior fire and it allows vision in blacked out or smoked out conditions, tells the temperature, points out hot spots and allows the fireman to take a safe path. Commissioner Nystrom asked if you could see through walls. Chief Kramer explained that you cannot see temperature through the wall, but it can tell you the temperature signature of that spot of the room. Chief Kramer commented that they are limited in their ability, but it can see people. Commissioner Nystrom asked if they could find a child if they were still in a house that was on fire and what that would be worth. Chief Kramer stated that it would aide in finding that child and it would be priceless.
Police Chief Holmes commented that they have used the camera to find someone in the dark after a robbery. Chief Kramer stated that the camera is always available and is used from the beginning of a fire to the mop up after it is out. Commissioner Graf questioned if we would be money ahead to buy new. Chief Kramer commented that this company had been around for a long time and they had a quick turn-around. Chief Kramer added that he had discussed the issues with their old camera and he was told that they would not have those with this one. Commissioner Nystrom asked about the cost of a new camera. Chief Kramer stated that he had called and a new one would be about $13,900 assuming it had the same warranty. Commissioner Peltier commented that he had reservations about buying used. Mayor Taylor asked that Chief Kramer get bids on a new one and clarify the warranty on this reconditioned camera and a new one. Chief Kramer stated that he would get that clarified and bring bids back at the next meeting.
DISCUSSION ON ORDINANCE 0903 CONCERNING THE SMOKING HOURS BETWEEN 10:30 P.M. AND 5:30 A.M.:
City Attorney Ken Van Blaricum reminded the Commission that they had passed an ordinance on February 02, 2009 concerning smoking in public places. Mr. Van Blaricum stated that the ordinance went into effect in May 2009 and included an exception for food service establishments that would allow smoking from 10:30 p.m. to 5:30 a.m. Mr. Van Blaricum commented that the provision expires at midnight on January 4, 2010. Mr. Van Blaricum commented that it had come to his attention that the Commission wanted to discuss this further.
Commissioner Nystrom stated that two owners had told him that they had suffered due to this part of the ordinance. Commissioner Nystrom added that he felt that this had worked well and wanted to keep this provision. Commissioner Nystrom commented that he felt the State would attach this to another bill and pass it, so he would like to see this provision extended to July 1st or indefinitely. Mayor Taylor commented that it seems to be working well now. Commissioner Hlavachick commented that he would like to leave it as it is now. Commissioner Peltier commented that he was concerned with the employees and that they were happy not serving in a smoky area. Commissioner Nystrom commented that he wanted to leave it up to the business owner concerning smoking after 10:30 p.m. Mayor Taylor commented that there were not many cars out at 10:30 anyway.
Commissioner Graf questioned if kids can be in those businesses after 10:30 p.m. Chief Holmes explained that they can be if 50% of their sales is from food. Commissioner Graf stated that he was told that at Woody’s. Chief Holmes commented that that is probably a house rule.
Mr. Van Blaricum commented that he would repeal G-2 of Ordinance 0903 to remove the January 4, 2010 expiration and have it for the Commission to approve at the next meeting.
A motion was made by Commissioner Nystrom to instruct the City Attorney to strike the last two sentences in sub-section G.2 of Ordinance 0903. The motion was seconded by Commissioner Hlavachick and carried with four approved votes and one no vote by Commissioner Peltier.
REPORTS:
Public Works:
• North Main project:
Public Works Director Russell Rambat commented that KDOT had let the North Main project to Venture Corporation out of Great Bend for $99,290.50. Mr. Rambat added that they had put the not to exceed start date of April to the first week in June and this should only be a ten day project and be completed by the Miss Kansas pageant. Mr. Rambat stated that our participation in the project is $5,100 due to it being a federally funded project.
Electric:
• Generate two diesels:
Director of Electric Utilities Kelly Hemphill informed the Commission that we would be starting our generators on the two diesel units this evening. Mr. Hemphill commented that unit #7 has one cylinder head that is still lacking, but Fairbanks Morse has given us their blessing to operate up to 6500 on natural gas.
Mr. Hemphill stated that some scheduled maintenance had been put off on the voltage regulator that is part of the main transformer, but it would not be delayed any longer. Mr. Hemphill commented that the maintenance needs done rather badly, so they would be operating the two diesel units this evening around midnight and generate for two to three days. Mr. Hemphill explained that after the maintenance process was complete, we would tie back up and bring the generation back on line. Mr. Howard added that this type of process is done at midnight so that if there are any problems, they have until around 5:00 a.m. to get the power back up.
Police:
• Investigation school:
Chief Holmes informed the Commission that they would be hosting an Investigation School through Thursday or Friday. Chief Holmes added that they would be meeting in the training room at the Law Enforcement Center.
Finance:
• Sales tax:
Finance Director Diana Garten commented that sales tax recovered a little in December and ended up being down over last year $24,000.
City Clerk:
• City/County meeting:
City Clerk Kramer commented that January 18th was the date for the City/County meeting, but that had been changed to February 1st due to Martin Luther King Day.
Commissioner Hlavachick:
• Bruce Pinkall:
Commissioner Hlavachick asked how Mr. Bruce Pinkall was doing. Mr. Howard stated that he had spoken to him and he was doing fine.
Request for Executive Session:
Commissioner Peltier requested a ten minute executive session to discuss non-elected personnel. Commissioner Peltier asked that a short break be taken before the executive session begins.
Enter into Executive Session:
Following a short break, Mayor Taylor made a motion to go into executive session to discuss non-elected personnel. The motion was seconded by Commissioner Hlavachick and carried unanimously.
Return from Executive Session:
A motion by Mayor Taylor to return from executive session with nothing to report. The motion was seconded by Commissioner Hlavachick and carried unanimously.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.
_______________________________________
JEFF TAYLOR, Mayor
(SEAL)
ATTEST:
___________________________________
LUANN KRAMER, City Clerk
JANUARY 04, 2010
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Eric Nystrom Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Steve Holmes Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Taylor reminded the audience that the meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Nystrom to approve the minutes of the December 21, 2009 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION OF THE USE OF A FACILITY BY THE CENTER POINT CHURCH (FORMERLY FAITH CHAPEL):
Mayor Taylor tabled this item as the representative of the church had not arrived yet. Mayor Taylor stated that we would go back to this item when someone came in.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A NEW POLICE VEHICLE USING 2009 FUNDS:
Police Chief Steve Holmes informed the Commission that Doug Reh Chevrolet provided the lowest bid for a police vehicle. Chief Holmes recommended the approval of the low bid from Doug Reh Chevrolet for a 2010 Chevy Impala Police Cruiser for $21,520. Commissioner Nystrom asked how many Crown Vic’s the City still owned. Chief Holmes stated that the one they were going to trade in was the Building Inspectors and he would be getting a 2005 Chevy Impala. City Manager Dave Howard added that Mr. Ernie Smith at the power plant also drove a Crown Vic. A motion by Commissioner Nystrom to approve the bid for a 2010 Chevy Impala from Doug Reh Chevrolet for $21,520; which does include the trade-in for $2,000. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CENTER POINT CHURCH (cont.)
Pastor Billy Morris had arrived at the meeting; therefore, Mayor Taylor returned to this item on the agenda. Pastor Morris informed the Commission that the church was there to request the use of a City facility for their church service on Sundays since their church had gone through some hardship and that had left them in a bad financial situation. Pastor Morris stated that the property at 6th Street and Hamilton Street was up for sale.
Commissioner Hlavachick asked how many members the church had. Pastor Morris commented that there were fifteen to twenty now, but there had been as many as fifty. City Manager Howard commented that he thought they wanted to use the small room at the Community Center. Commissioner Nystrom questioned the heating. Mr. Howard stated that the heat was usually kept down, but it is not usually rented out on Sundays and we have not done a long term situation.
After little more discussion, a motion by Commissioner Peltier to allow the small room at the Community Center to be rented from 10:00 a.m. to 12:00 p.m. to the Center Point Church for three to four months. The motion was seconded by Commissioner Hlavachick. Mr. Howard suggested that the motion contain a date and then it could be looked at again if need be. Commissioner Peltier amended his motion to allow the room to be rented up until April 25th and then be revisited. Commissioner Hlavachick seconded the amendment and the motion passed unanimously.
DISCUSSION ON THE FUTURE PURCHASE OF A NEW SANITATION TRUCK:
Public Works Director Russell Rambat commented that the sanitation department was looking at replacing a 1999 packer truck that has 80,000 miles on it and was burning oil at one gallon per day. Mr. Rambat explained that replacement of the engine and computer quoted by a local mechanic was in the amount of $18,500 and he did not feel that it was worth those repair costs.
Mr. Rambat stated that there was money in the budget earmarked for this purchase, but this issue had forced them to move it up. Mr. Rambat commented that a new truck ranges from $110,000 to $115,000 and he was seeking the Commission’s guidance on the purchase of a new one. Commissioner Nystrom questioned how much they had been budgeting for this item. Mr. Rambat stated that they had been putting back $30,000 each year to replace the trucks as needed.
Mr. Rambat explained that he had received one bid with three options and he would discuss that more at the next meeting. Commissioner Nystrom asked if this truck was used as hard as the others. Mr. Rambat commented that the older trucks were traditionally moved down to compost, which would be the only 1999 left in their fleet. Mr. Rambat added that they have three trucks on trash and one on compost. Mr. Rambat stated that they would have to beef up their capital equipment reserve money in anticipation of replacing that one.
Commissioner Nystrom commented that he did not think privatizing the trash service was something that was going to happen in Pratt. Mr. Rambat commented that was why he wanted to bring this before the Commission so that he could see what direction they wanted to go. Mr. Howard commented that this was a little different in that the purchase was not in the budget, but this has the opportunity for encumbered funds to be used.
Commissioner Nystrom questioned how the sanitation department was doing. Finance Director Diana Garten commented that they lose money. Commissioner Peltier asked what the cost of a private company would be. Mr. Howard stated that it would be double what the customer is paying now. Commissioner Nystrom commented that he would rather see us raise our rates and keep the jobs. Commissioner Peltier commented that we should raise our rates then. Commissioner Nystrom explained that private companies would do curb sides pick-ups only. Mayor Taylor also added that there would not be any return trips like our department does. Mr. Howard commented that there would also be billings for special events such as the rodeo.
Commissioner Peltier asked if we buy the chassis and they put the trash truck on it. Mr. Rambat explained that we spec a minimum of what we want to get and then they quote a chassis and packer. Mr. Rambat commented that Midwest Truck out of Wichita and Downing Services out of Missouri are the two that offer this service. Commissioner Nystrom stated that he felt that Mr. Rambat had the authority to move ahead.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A THERMAL IMAGING CAMERA:
Fire Chief David Kramer informed the Commission that he was seeking to replace the camera that the department had gotten in their grant. Chief Kramer commented that they had been having issues with the camera and the cost to repair it was approximately $3,800. Chief Kramer explained that the company that they had gotten the camera from had been bought out and the technology was also different now. Chief Kramer added that this was in the 2010 budget.
Chief Kramer explained that he had requested two bids, but only one bid from Weis Fire Equipment had been returned. Chief Kramer commented that the camera in the bid was a reconditioned camera that had been used at their fire school and they had reinstated the warranty. Mayor Taylor asked how long that warranty was for. Chief Kramer commented that it would expire in February 2011 and that Weis Fire Equipment was willing to hold that camera for us at the cost of $10,500 plus a docking station for $600.
Commissioner Peltier asked if this was equipment that we wanted to save money on. Commissioner Nystrom questioned why the department needs this camera. Chief Kramer explained that it is used at every interior fire and it allows vision in blacked out or smoked out conditions, tells the temperature, points out hot spots and allows the fireman to take a safe path. Commissioner Nystrom asked if you could see through walls. Chief Kramer explained that you cannot see temperature through the wall, but it can tell you the temperature signature of that spot of the room. Chief Kramer commented that they are limited in their ability, but it can see people. Commissioner Nystrom asked if they could find a child if they were still in a house that was on fire and what that would be worth. Chief Kramer stated that it would aide in finding that child and it would be priceless.
Police Chief Holmes commented that they have used the camera to find someone in the dark after a robbery. Chief Kramer stated that the camera is always available and is used from the beginning of a fire to the mop up after it is out. Commissioner Graf questioned if we would be money ahead to buy new. Chief Kramer commented that this company had been around for a long time and they had a quick turn-around. Chief Kramer added that he had discussed the issues with their old camera and he was told that they would not have those with this one. Commissioner Nystrom asked about the cost of a new camera. Chief Kramer stated that he had called and a new one would be about $13,900 assuming it had the same warranty. Commissioner Peltier commented that he had reservations about buying used. Mayor Taylor asked that Chief Kramer get bids on a new one and clarify the warranty on this reconditioned camera and a new one. Chief Kramer stated that he would get that clarified and bring bids back at the next meeting.
DISCUSSION ON ORDINANCE 0903 CONCERNING THE SMOKING HOURS BETWEEN 10:30 P.M. AND 5:30 A.M.:
City Attorney Ken Van Blaricum reminded the Commission that they had passed an ordinance on February 02, 2009 concerning smoking in public places. Mr. Van Blaricum stated that the ordinance went into effect in May 2009 and included an exception for food service establishments that would allow smoking from 10:30 p.m. to 5:30 a.m. Mr. Van Blaricum commented that the provision expires at midnight on January 4, 2010. Mr. Van Blaricum commented that it had come to his attention that the Commission wanted to discuss this further.
Commissioner Nystrom stated that two owners had told him that they had suffered due to this part of the ordinance. Commissioner Nystrom added that he felt that this had worked well and wanted to keep this provision. Commissioner Nystrom commented that he felt the State would attach this to another bill and pass it, so he would like to see this provision extended to July 1st or indefinitely. Mayor Taylor commented that it seems to be working well now. Commissioner Hlavachick commented that he would like to leave it as it is now. Commissioner Peltier commented that he was concerned with the employees and that they were happy not serving in a smoky area. Commissioner Nystrom commented that he wanted to leave it up to the business owner concerning smoking after 10:30 p.m. Mayor Taylor commented that there were not many cars out at 10:30 anyway.
Commissioner Graf questioned if kids can be in those businesses after 10:30 p.m. Chief Holmes explained that they can be if 50% of their sales is from food. Commissioner Graf stated that he was told that at Woody’s. Chief Holmes commented that that is probably a house rule.
Mr. Van Blaricum commented that he would repeal G-2 of Ordinance 0903 to remove the January 4, 2010 expiration and have it for the Commission to approve at the next meeting.
A motion was made by Commissioner Nystrom to instruct the City Attorney to strike the last two sentences in sub-section G.2 of Ordinance 0903. The motion was seconded by Commissioner Hlavachick and carried with four approved votes and one no vote by Commissioner Peltier.
REPORTS:
Public Works:
• North Main project:
Public Works Director Russell Rambat commented that KDOT had let the North Main project to Venture Corporation out of Great Bend for $99,290.50. Mr. Rambat added that they had put the not to exceed start date of April to the first week in June and this should only be a ten day project and be completed by the Miss Kansas pageant. Mr. Rambat stated that our participation in the project is $5,100 due to it being a federally funded project.
Electric:
• Generate two diesels:
Director of Electric Utilities Kelly Hemphill informed the Commission that we would be starting our generators on the two diesel units this evening. Mr. Hemphill commented that unit #7 has one cylinder head that is still lacking, but Fairbanks Morse has given us their blessing to operate up to 6500 on natural gas.
Mr. Hemphill stated that some scheduled maintenance had been put off on the voltage regulator that is part of the main transformer, but it would not be delayed any longer. Mr. Hemphill commented that the maintenance needs done rather badly, so they would be operating the two diesel units this evening around midnight and generate for two to three days. Mr. Hemphill explained that after the maintenance process was complete, we would tie back up and bring the generation back on line. Mr. Howard added that this type of process is done at midnight so that if there are any problems, they have until around 5:00 a.m. to get the power back up.
Police:
• Investigation school:
Chief Holmes informed the Commission that they would be hosting an Investigation School through Thursday or Friday. Chief Holmes added that they would be meeting in the training room at the Law Enforcement Center.
Finance:
• Sales tax:
Finance Director Diana Garten commented that sales tax recovered a little in December and ended up being down over last year $24,000.
City Clerk:
• City/County meeting:
City Clerk Kramer commented that January 18th was the date for the City/County meeting, but that had been changed to February 1st due to Martin Luther King Day.
Commissioner Hlavachick:
• Bruce Pinkall:
Commissioner Hlavachick asked how Mr. Bruce Pinkall was doing. Mr. Howard stated that he had spoken to him and he was doing fine.
Request for Executive Session:
Commissioner Peltier requested a ten minute executive session to discuss non-elected personnel. Commissioner Peltier asked that a short break be taken before the executive session begins.
Enter into Executive Session:
Following a short break, Mayor Taylor made a motion to go into executive session to discuss non-elected personnel. The motion was seconded by Commissioner Hlavachick and carried unanimously.
Return from Executive Session:
A motion by Mayor Taylor to return from executive session with nothing to report. The motion was seconded by Commissioner Hlavachick and carried unanimously.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.
_______________________________________
JEFF TAYLOR, Mayor
(SEAL)
ATTEST:
___________________________________
LUANN KRAMER, City Clerk
Monday, January 18, 2010
1/18/2010 Commission Agenda
MONDAY
JANUARY 18, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – January 04, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Discussion on Sale of Property to First Southern Baptist Church – Ernie Richardson; Dave Howard, City Manager; Mayor and Commission
5.2 Consideration and Approval of the Purchase of a New Thermal Imaging Camera – David Kramer, Fire Chief
5.3 Consideration and Approval of the Purchase of a New Sanitation Truck – Russell Rambat, Public Works Director
5.4 Consideration and Approval on Repairs to City Water Well #13 by Layne Western – Russell Rambat, Public Works Director
5.5 Consideration and Approval of Amendment to Ordinance 0903 (Smoking in Public Places) – Ken Van Blaricum, City Attorney (ORDINANCE 1001)
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
JANUARY 18, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – January 04, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Discussion on Sale of Property to First Southern Baptist Church – Ernie Richardson; Dave Howard, City Manager; Mayor and Commission
5.2 Consideration and Approval of the Purchase of a New Thermal Imaging Camera – David Kramer, Fire Chief
5.3 Consideration and Approval of the Purchase of a New Sanitation Truck – Russell Rambat, Public Works Director
5.4 Consideration and Approval on Repairs to City Water Well #13 by Layne Western – Russell Rambat, Public Works Director
5.5 Consideration and Approval of Amendment to Ordinance 0903 (Smoking in Public Places) – Ken Van Blaricum, City Attorney (ORDINANCE 1001)
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Wednesday, January 6, 2010
Approved Minutes - 12/21/2009 meeting
MONDAY
DECEMBER 21, 2009
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Eric Nystrom Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Steve Holmes Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Graf.
Mayor Taylor reminded the audience that the meeting may be taped and/or recorded.
(Commissioner Graf arrived at 5:02 p.m.)
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the December 07, 2009 regular meeting. The motion was seconded by Commissioner Nystrom and carried unanimously.
OPEN AGENDA:
Mr. Nelson Burrell questioned why the fuel adjustment was still on the utility bills since natural gas prices were going down. Mr. Burrell commented that it was his understanding that when the City Commission voted in the fuel adjustment it was due to the high price of natural gas. Mr. Burrell continued stating that according to the US Energy Administration, natural gas prices are at a record low of $5.46 per million BTU and he wondered why the fuel adjustment continued to be on everyone’s utility bill. City Manager Dave Howard explained that whatever price natural gas is, you are going to have a fuel adjustment. Mr. Howard stated that the fuel adjustment is half of what it was this time last year. Mr. Burrell questioned if the fuel adjustment was used to pay for that natural gas. Mr. Howard commented that up until 2008, any excess money that was collected for the fuel adjustment had to be returned to the customer. Mr. Howard explained that what the City has done is to average it out over the year and hope that it is close in November and December. Mr. Howard added that we are no longer under the jurisdiction of the KCC, but we do try to break even. Mr. Burrell asked if the City had broken even. Mr. Howard answered that we would not know that until January or February.
BUSINESS:
DISCUSSION ON MAIN STREET PROJECT:
Mr. Alan Luttrell, EBH Engineering, reminded the Commission that the City received their first grant about three years ago on the Geometric Improvement to replace the highway from the south side of First Street to Fourth Street. Mr. Luttrell stated that there are two KLINK projects to replace the pavement and the Geometric Improvement project would be to replace the curb and guttering. Mr. Luttrell commented that the KLINK and Geometric projects have been linked together and by working with KDOT, that takes it from the south side of First Street to the south side of Sixth Street.
Mr. Luttrell commented that there are numerous leaks in the waterline coming down Main Street, so at the same time, the City had applied and received a low interest loan from the Kansas Department of Health and Environment. Mr. Luttrell commented that with the leaks, it had been decided that they would go on the north side of First Street about eight feet and make the connection there so that it would be away from the street project. Mr. Luttrell added that the waterline would be replaced all the way to Sixth Street and should be bid out sometime in February or March of 2010 with construction starting in April 2010 and finishing in the fall of 2010. Mr. Luttrell commented that the Main Street construction would be let by KDOT in February 2011 with construction starting May 2011 and finishing up in two to three months.
Mr. Luttrell showed a power point describing the game plan of Main Street. Mr. Luttrell explained that they would be starting about 80’ north of First Street and tie into the line coming about three feet out from the curb. Mr. Luttrell explained that they would have to encase the area along First Street. Commissioner Peltier asked what size casing they would use on a ten inch line. Mr. Luttrell stated that on a ten inch line it would have to be an eighteen or twenty inch casing. Mr. Luttrell explained that the purpose of the casing are for the fire lines.
Mr. Luttrell commented that they would probably open up Second Street and bore from block to block so they would not have to tear up the entire length of the street, but they will have to shut down one side so they can lay out the pipeline. Mr. Luttrell informed the Commission that the old and new lines would be in service at the same time and that no business should be out of service for more than fifteen minutes.
Commissioner Peltier asked about how the meters would be read. Mr. Luttrell explained that they would be automatic touch read and be located outside. Mr. Luttrell added that there would be as little inconvenience as possible to businesses. Mr. Luttrell explained that this would be done two blocks at a time.
Commissioner Hlavachick asked about a public hearing. Mr. Luttrell stated that there would be meetings at the end of January or early February to get information out. Mr. Luttrell commented that KDOT would close Main Street for three months. City Manager Howard added that traffic would be diverted. Mr. Luttrell stated that any way you do it, you are going to lose parking. Public Works Director Russell Rambat commented that they would be suggesting that employee’s park further away so that customers can have more convenient parking. Mr. Luttrell added that the sidewalks would be open. Mr. Howard commented that they were making every effort to keep people informed.
Mayor Taylor clarified that the waterline replacement would be two or three months longer than the street replacement. Mr. Luttrell agreed that was correct. Mr. Howard commented that the intersections would be a mess until they start the service lines. Mr. Luttrell explained that they would probably close down half a block on one side for a couple of days and work their way down the street. Mayor Taylor commented that he understands the importance of the City and Chamber working together on employee parking so that customers do not have to walk so far.
Mr. Gary Skaggs asked what the touch meters were. Mr. Luttrell stated that the can lid sticks up about a half inch and they touch it with a wand to get the reading. Mr. Skaggs asked about his meter being inside the store. Mr. Luttrell explained that they could cut a line outside to go through the meter. Mr. Skaggs asked about new wells being put in. Mr. Luttrell commented that he and water superintendent Kelvin Clay would come and visit with him about this, but it would be Mr. Skaggs’ decision. Mr. Skaggs thanked the City for their concern. Mr. Howard added that they would evaluate the service lines. Mr. Skaggs asked about who pays for the lines. Mr. Luttrell commented that from the meter on, it is the responsibility of the business owner. Mr. Howard stated that there had been some conversation about whether or not the City should pay to move the meters, but that would be visited more down the road.
Mr. Leo Hergenreder commented that the alleys would be getting more use and some of them were not in very good shape. Mr. Rambat stated that we would be doing a coal mix in the alley all during the project. Mr. Howard added that they had looked at that and they would work with everyone.
CONSIDERATION AND APPROVAL OF 2009 BOUNDARY RESOLUTION:
City Attorney Ken Van Blaricum commented that the City had not done a Boundary Resolution in 2008 since there had not been any annexations during the year. Mr. Van Blaricum stated that there were annexations in 2009 that he had Mr. Alan Luttrell piece into the new resolution.
The following Resolution 122109 was then presented to the Commission for their approval: A RESOLUTION DEFINING THE BOUNDARIES OF THE CITY OF PRATT, KANSAS AND REPEALING RESOLUTION NO. 121707. A motion by Commissioner Hlavachick to adopt Resolution 122109 defining the boundaries of the City of Pratt, Kansas. The motion was seconded by Commissioner Peltier and carried unanimously. Mr. Gary Skaggs asked if this was for the boundaries in the City limits. Mayor Taylor answered that it was.
CONSIDERATION AND APPROVAL OF EQUIPMENT AND LABOR RATES:
Public Works Director Russell Rambat commented that the equipment and labor rates had been updated in 2007, but there had been a couple of items missed. Mr. Rambat explained that the water tap rates were from 2002 or older. Mr. Rambat also stated that the costs reflect no profit for the City and that the mileage rate had been changed from the 2007 rate to the current 2009 State rate. City Manager Howard commented that the City avoids doing work that would take away from any local contractor. A motion by Commissioner Hlavachick to approve the new equipment and labor rates. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF 2010 CEREAL MALT BEVERAGE APPLICATION:
Police Chief Steve Holmes informed the Commission that this was the final application for 2010 and that they met the requirements. A motion by Commissioner Peltier to approve the application. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO THE RECREATION ADVISORY BOARD:
Recreation Director Bruce Pinkall commented that this would be the last spot on the Recreation Board needing to be filled and that he recommended the appointment of Ms. Angela Gillig to fill the vacancy left by the resignation of Mr. Mike Forshee. A motion by Commissioner Hlavachick to approve the appointment of Ms. Angela Gillig to the Recreation Advisory Board. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF AMENDMENT NO 1 TO THE NATURAL GAS MANAGEMENT SERVICES AGREEMENT:
Energy Agent Kenny Kreutzer explained that on June 1, 2009, the City had entered into a contract to purchase natural gas from KMEA instead of Oneok. Mr. Kreutzer commented that at that time, as an EMP group, we were paying $2,500 a month and the City’s share was a little over $700 a month plus $.155 per MMBtu. Mr. Kreutzer stated that towards the end of the summer, there was not as much gas purchased as they had first thought. Mr. Kreutzer commented that after some discussion, there was an agreement that everyone would pay Southern Star’s price plus the $.155 per MMBtu.
City Manager Howard added that KMEA actually has a broker that shops for natural gas for our purchases. Mr. Howard commented that Rainbow Energy is in that business and buys for the EMP1 & 2 and probably the EMP3 & 4 and that is reflected in our electrical rates.
Mayor Taylor requested that the motion include allowing the City Manager to sign the agreement. A motion by Commissioner Hlavachick to approve Amendment No. 1 to the Natural Gas Management Services Agreement. The motion was seconded by Commissioner Peltier. Commissioner Hlavachick amended his motion to include allowing the City Manager to sign the agreement. Commissioner Peltier seconded the amendment to the motion and it passed unanimously.
DISCUSSION ON JOE WYNN VOLUNTEER AWARD FOR 2008 & 2009:
Mayor Taylor recommended Ms. Florence Loomis for the 2008 award due to her work in the parks. A motion by Commissioner Hlavachick to award the 2008 Joe Wynn Volunteer Award to Ms. Florence Loomis. The motion was seconded by Commissioner Peltier and carried unanimously.
After little discussion, Recreation Director Bruce Pinkall agreed to discuss the award with the Recreation Advisory Board at their next meeting in January. Mayor Taylor tabled the 2009 Joe Wynn Volunteer Award until a later meeting.
REPORTS:
City Manager:
• Christmas lunch:
Mr. Howard thanked Mr. Pinkall for the employee’s Christmas lunch. Mr. Pinkall commented that it was fun to put on and they had served about 144 people this year.
Public Works:
• North Main Project:
Mr. Rambat commented that he had received a phone call from Mr. Mike Bowser at KDOT and he informed the City that the North Main mill and overlay project had been let on the 9th. Mr. Rambat stated that there had been three bidders and Venture Corporation had been low bid at $99,290.50. Mr. Rambat commented that that had come under our engineers’ estimate of $164,000.
Mr. Rambat stated that he had visited with Mr. Scott Mullen from KDOT and they had put in a not to exceed start date of late April so that it would be completed by Miss Kansas events. Mr. Rambat commented that this was a mill four inches out of the center two lanes and replace it. Mr. Rambat reminded the Commission that this was ARRA money that was being used for this project, so this project should be paid 100%.
Electric Departments:
• Preparing for winter storm:
Director of Electric Utilities Kelly Hemphill informed the Commission that Line Distribution and Power Production had been preparing for the winter storm that could possibly be here in the next few days.
• End of year purchases:
Power Plant Superintendent Ernie Smith commented that they were working on end of year purchases so that the money could be encumbered.
Police Department:
• Collection box:
Police Chief Steve Holmes commented that the collection box at Lemon’s Park had been broken into and the Lemon Park Light fund did not have the money to fix it. Chief Holmes stated that the Parks Department had taken it on as a project and did a good job welding it.
Mayor:
• Time off Christmas Eve:
Mayor Taylor commented that he would like to suggest letting City employees off at noon on Christmas Eve and the Commissioner’s were all in agreement. City Manager Howard asked that due to the predicted weather conditions, any employee that has to work Christmas Eve afternoon be allowed to take New Year’s Eve afternoon off. The Commission agreed that that would be fine.
Commissioner Peltier:
• Contractor license:
Commissioner Peltier commented that he was not sure how to handle a problem with contractors and not requiring them to have a license. City Manager Howard commented that we may need to bring back the Building Board. Building Inspector Brad Blankenship stated that he had been asked about this several times and he would like to see the Building Board put back together. Commissioner Peltier stated that local contractors do an excellent job.
Conrad Easterday:
• 2009 Volunteer nominee:
Mr. Conrad Easterday suggested that Mr. John Paul Jorns be nominated for the 2009 Joe Wynn Volunteer Award for his work at the Sports Complex and also Sixth Street Park. The Commission agreed that he would be a good choice. A motion by Commissioner Hlavachick to approve Mr. John Paul Jorns as the recipient of the 2009 Joe Wynn Volunteer Award. The motion was seconded by Commissioner Peliter and carried unanimously. Mayor Taylor thanked Mr. Easterday for the suggestion.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
______________________________________
JEFF TAYLOR, Mayor
(SEAL)
ATTEST:
________________________________
LUANN KRAMER, City Clerk
DECEMBER 21, 2009
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Eric Nystrom Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Steve Holmes Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Graf.
Mayor Taylor reminded the audience that the meeting may be taped and/or recorded.
(Commissioner Graf arrived at 5:02 p.m.)
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the December 07, 2009 regular meeting. The motion was seconded by Commissioner Nystrom and carried unanimously.
OPEN AGENDA:
Mr. Nelson Burrell questioned why the fuel adjustment was still on the utility bills since natural gas prices were going down. Mr. Burrell commented that it was his understanding that when the City Commission voted in the fuel adjustment it was due to the high price of natural gas. Mr. Burrell continued stating that according to the US Energy Administration, natural gas prices are at a record low of $5.46 per million BTU and he wondered why the fuel adjustment continued to be on everyone’s utility bill. City Manager Dave Howard explained that whatever price natural gas is, you are going to have a fuel adjustment. Mr. Howard stated that the fuel adjustment is half of what it was this time last year. Mr. Burrell questioned if the fuel adjustment was used to pay for that natural gas. Mr. Howard commented that up until 2008, any excess money that was collected for the fuel adjustment had to be returned to the customer. Mr. Howard explained that what the City has done is to average it out over the year and hope that it is close in November and December. Mr. Howard added that we are no longer under the jurisdiction of the KCC, but we do try to break even. Mr. Burrell asked if the City had broken even. Mr. Howard answered that we would not know that until January or February.
BUSINESS:
DISCUSSION ON MAIN STREET PROJECT:
Mr. Alan Luttrell, EBH Engineering, reminded the Commission that the City received their first grant about three years ago on the Geometric Improvement to replace the highway from the south side of First Street to Fourth Street. Mr. Luttrell stated that there are two KLINK projects to replace the pavement and the Geometric Improvement project would be to replace the curb and guttering. Mr. Luttrell commented that the KLINK and Geometric projects have been linked together and by working with KDOT, that takes it from the south side of First Street to the south side of Sixth Street.
Mr. Luttrell commented that there are numerous leaks in the waterline coming down Main Street, so at the same time, the City had applied and received a low interest loan from the Kansas Department of Health and Environment. Mr. Luttrell commented that with the leaks, it had been decided that they would go on the north side of First Street about eight feet and make the connection there so that it would be away from the street project. Mr. Luttrell added that the waterline would be replaced all the way to Sixth Street and should be bid out sometime in February or March of 2010 with construction starting in April 2010 and finishing in the fall of 2010. Mr. Luttrell commented that the Main Street construction would be let by KDOT in February 2011 with construction starting May 2011 and finishing up in two to three months.
Mr. Luttrell showed a power point describing the game plan of Main Street. Mr. Luttrell explained that they would be starting about 80’ north of First Street and tie into the line coming about three feet out from the curb. Mr. Luttrell explained that they would have to encase the area along First Street. Commissioner Peltier asked what size casing they would use on a ten inch line. Mr. Luttrell stated that on a ten inch line it would have to be an eighteen or twenty inch casing. Mr. Luttrell explained that the purpose of the casing are for the fire lines.
Mr. Luttrell commented that they would probably open up Second Street and bore from block to block so they would not have to tear up the entire length of the street, but they will have to shut down one side so they can lay out the pipeline. Mr. Luttrell informed the Commission that the old and new lines would be in service at the same time and that no business should be out of service for more than fifteen minutes.
Commissioner Peltier asked about how the meters would be read. Mr. Luttrell explained that they would be automatic touch read and be located outside. Mr. Luttrell added that there would be as little inconvenience as possible to businesses. Mr. Luttrell explained that this would be done two blocks at a time.
Commissioner Hlavachick asked about a public hearing. Mr. Luttrell stated that there would be meetings at the end of January or early February to get information out. Mr. Luttrell commented that KDOT would close Main Street for three months. City Manager Howard added that traffic would be diverted. Mr. Luttrell stated that any way you do it, you are going to lose parking. Public Works Director Russell Rambat commented that they would be suggesting that employee’s park further away so that customers can have more convenient parking. Mr. Luttrell added that the sidewalks would be open. Mr. Howard commented that they were making every effort to keep people informed.
Mayor Taylor clarified that the waterline replacement would be two or three months longer than the street replacement. Mr. Luttrell agreed that was correct. Mr. Howard commented that the intersections would be a mess until they start the service lines. Mr. Luttrell explained that they would probably close down half a block on one side for a couple of days and work their way down the street. Mayor Taylor commented that he understands the importance of the City and Chamber working together on employee parking so that customers do not have to walk so far.
Mr. Gary Skaggs asked what the touch meters were. Mr. Luttrell stated that the can lid sticks up about a half inch and they touch it with a wand to get the reading. Mr. Skaggs asked about his meter being inside the store. Mr. Luttrell explained that they could cut a line outside to go through the meter. Mr. Skaggs asked about new wells being put in. Mr. Luttrell commented that he and water superintendent Kelvin Clay would come and visit with him about this, but it would be Mr. Skaggs’ decision. Mr. Skaggs thanked the City for their concern. Mr. Howard added that they would evaluate the service lines. Mr. Skaggs asked about who pays for the lines. Mr. Luttrell commented that from the meter on, it is the responsibility of the business owner. Mr. Howard stated that there had been some conversation about whether or not the City should pay to move the meters, but that would be visited more down the road.
Mr. Leo Hergenreder commented that the alleys would be getting more use and some of them were not in very good shape. Mr. Rambat stated that we would be doing a coal mix in the alley all during the project. Mr. Howard added that they had looked at that and they would work with everyone.
CONSIDERATION AND APPROVAL OF 2009 BOUNDARY RESOLUTION:
City Attorney Ken Van Blaricum commented that the City had not done a Boundary Resolution in 2008 since there had not been any annexations during the year. Mr. Van Blaricum stated that there were annexations in 2009 that he had Mr. Alan Luttrell piece into the new resolution.
The following Resolution 122109 was then presented to the Commission for their approval: A RESOLUTION DEFINING THE BOUNDARIES OF THE CITY OF PRATT, KANSAS AND REPEALING RESOLUTION NO. 121707. A motion by Commissioner Hlavachick to adopt Resolution 122109 defining the boundaries of the City of Pratt, Kansas. The motion was seconded by Commissioner Peltier and carried unanimously. Mr. Gary Skaggs asked if this was for the boundaries in the City limits. Mayor Taylor answered that it was.
CONSIDERATION AND APPROVAL OF EQUIPMENT AND LABOR RATES:
Public Works Director Russell Rambat commented that the equipment and labor rates had been updated in 2007, but there had been a couple of items missed. Mr. Rambat explained that the water tap rates were from 2002 or older. Mr. Rambat also stated that the costs reflect no profit for the City and that the mileage rate had been changed from the 2007 rate to the current 2009 State rate. City Manager Howard commented that the City avoids doing work that would take away from any local contractor. A motion by Commissioner Hlavachick to approve the new equipment and labor rates. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF 2010 CEREAL MALT BEVERAGE APPLICATION:
Police Chief Steve Holmes informed the Commission that this was the final application for 2010 and that they met the requirements. A motion by Commissioner Peltier to approve the application. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO THE RECREATION ADVISORY BOARD:
Recreation Director Bruce Pinkall commented that this would be the last spot on the Recreation Board needing to be filled and that he recommended the appointment of Ms. Angela Gillig to fill the vacancy left by the resignation of Mr. Mike Forshee. A motion by Commissioner Hlavachick to approve the appointment of Ms. Angela Gillig to the Recreation Advisory Board. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF AMENDMENT NO 1 TO THE NATURAL GAS MANAGEMENT SERVICES AGREEMENT:
Energy Agent Kenny Kreutzer explained that on June 1, 2009, the City had entered into a contract to purchase natural gas from KMEA instead of Oneok. Mr. Kreutzer commented that at that time, as an EMP group, we were paying $2,500 a month and the City’s share was a little over $700 a month plus $.155 per MMBtu. Mr. Kreutzer stated that towards the end of the summer, there was not as much gas purchased as they had first thought. Mr. Kreutzer commented that after some discussion, there was an agreement that everyone would pay Southern Star’s price plus the $.155 per MMBtu.
City Manager Howard added that KMEA actually has a broker that shops for natural gas for our purchases. Mr. Howard commented that Rainbow Energy is in that business and buys for the EMP1 & 2 and probably the EMP3 & 4 and that is reflected in our electrical rates.
Mayor Taylor requested that the motion include allowing the City Manager to sign the agreement. A motion by Commissioner Hlavachick to approve Amendment No. 1 to the Natural Gas Management Services Agreement. The motion was seconded by Commissioner Peltier. Commissioner Hlavachick amended his motion to include allowing the City Manager to sign the agreement. Commissioner Peltier seconded the amendment to the motion and it passed unanimously.
DISCUSSION ON JOE WYNN VOLUNTEER AWARD FOR 2008 & 2009:
Mayor Taylor recommended Ms. Florence Loomis for the 2008 award due to her work in the parks. A motion by Commissioner Hlavachick to award the 2008 Joe Wynn Volunteer Award to Ms. Florence Loomis. The motion was seconded by Commissioner Peltier and carried unanimously.
After little discussion, Recreation Director Bruce Pinkall agreed to discuss the award with the Recreation Advisory Board at their next meeting in January. Mayor Taylor tabled the 2009 Joe Wynn Volunteer Award until a later meeting.
REPORTS:
City Manager:
• Christmas lunch:
Mr. Howard thanked Mr. Pinkall for the employee’s Christmas lunch. Mr. Pinkall commented that it was fun to put on and they had served about 144 people this year.
Public Works:
• North Main Project:
Mr. Rambat commented that he had received a phone call from Mr. Mike Bowser at KDOT and he informed the City that the North Main mill and overlay project had been let on the 9th. Mr. Rambat stated that there had been three bidders and Venture Corporation had been low bid at $99,290.50. Mr. Rambat commented that that had come under our engineers’ estimate of $164,000.
Mr. Rambat stated that he had visited with Mr. Scott Mullen from KDOT and they had put in a not to exceed start date of late April so that it would be completed by Miss Kansas events. Mr. Rambat commented that this was a mill four inches out of the center two lanes and replace it. Mr. Rambat reminded the Commission that this was ARRA money that was being used for this project, so this project should be paid 100%.
Electric Departments:
• Preparing for winter storm:
Director of Electric Utilities Kelly Hemphill informed the Commission that Line Distribution and Power Production had been preparing for the winter storm that could possibly be here in the next few days.
• End of year purchases:
Power Plant Superintendent Ernie Smith commented that they were working on end of year purchases so that the money could be encumbered.
Police Department:
• Collection box:
Police Chief Steve Holmes commented that the collection box at Lemon’s Park had been broken into and the Lemon Park Light fund did not have the money to fix it. Chief Holmes stated that the Parks Department had taken it on as a project and did a good job welding it.
Mayor:
• Time off Christmas Eve:
Mayor Taylor commented that he would like to suggest letting City employees off at noon on Christmas Eve and the Commissioner’s were all in agreement. City Manager Howard asked that due to the predicted weather conditions, any employee that has to work Christmas Eve afternoon be allowed to take New Year’s Eve afternoon off. The Commission agreed that that would be fine.
Commissioner Peltier:
• Contractor license:
Commissioner Peltier commented that he was not sure how to handle a problem with contractors and not requiring them to have a license. City Manager Howard commented that we may need to bring back the Building Board. Building Inspector Brad Blankenship stated that he had been asked about this several times and he would like to see the Building Board put back together. Commissioner Peltier stated that local contractors do an excellent job.
Conrad Easterday:
• 2009 Volunteer nominee:
Mr. Conrad Easterday suggested that Mr. John Paul Jorns be nominated for the 2009 Joe Wynn Volunteer Award for his work at the Sports Complex and also Sixth Street Park. The Commission agreed that he would be a good choice. A motion by Commissioner Hlavachick to approve Mr. John Paul Jorns as the recipient of the 2009 Joe Wynn Volunteer Award. The motion was seconded by Commissioner Peliter and carried unanimously. Mayor Taylor thanked Mr. Easterday for the suggestion.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
______________________________________
JEFF TAYLOR, Mayor
(SEAL)
ATTEST:
________________________________
LUANN KRAMER, City Clerk
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