05/22/2017-City/Count Joint Meeting Agenda

MONDAY 

MAY 22, 2017 

PRATT CITY COMMISSION – JOINT CITY/COUNTY COMMISSION MEETING 

COMMISSION ROOM – 11:00 a.m. 

1.        CALL RECESSED MEETING TO ORDER  

2.     ROLL CALL 

3.     DISCUSSION TOPICS: 

3.1 Discussion on the Law Enforcement Center 

3.2   Discussion on Economic Development 

3.3 General Discussion on City/County Issues    

4.   ADJOURN

05/01/217-Approved City Commission Meeting Minutes

MONDAY

 

MAY 01, 2017

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:

Lucus Kumberg                           Mayor

Doug Meyer                                Commissioner

Bill Hlavachick                           Commissioner

Gary Schmidt                              Commissioner

Don Peters                                   Commissioner

ALSO PRESENT:

Roy Eckert                                  City Manager

LuAnn Kramer                           City Clerk

Regina Goff                               City Attorney

Diana Garten                              Finance Director

Gary Myers                                Chief of Police

Russell Rambat                          Public Works Director

Brad Blankenship                      Building Inspector

Bruce Pinkall                             Recreation Director            

CALL TO ORDER:

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Kumberg led the staff and audience in the invocation and the Pledge of Allegiance.

MINUTES:

Commissioner Hlavachick made a motion to approve the minutes of the April 17, 2017 regular Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously.

BUSINESS:

PROCLAMATION FOR ‘NATIONAL NURSES WEEK’ MAY 6 – 12, 2017:

Mayor Kumberg commented that a nurse was the first person you see when you are hospitalized and they execute their job with professionalism.  Mayor Kumberg read the proclamation for National Nurses Week and asked that the community recognize our nurses the week of May 6th through May 12th.

DISCUSSION WITH PROFESSIONAL INSURANCE CONSULTANTS (PIC) CONCERNING HEALTH INSURANCE:

Ms. Rhonda Fernandez, Professional Insurance Consultants CEO, addressed the Commission concerning the City’s insurance needs.  Ms. Fernandez explained that they were a consulting firm working with Kansas businesses since 1999 and her partner, Ms. Alice Oldham, and she had both been Blue Cross Blue Shield representatives before doing this.  Ms. Fernandez stated that this business had changed significantly in her thirty years; therefore, changing how we do business.  Ms. Fernandez commented that they did not help with 401K’s or KPERS and that they were strictly employee benefits. 

Ms. Fernandez stated that she had looked at the City’s benefits and there were some areas that they needed more information in order to go forward.  Ms. Fernandez added that the City would need to get information from Blue Cross and that helps them help the City to plan for the future.  Ms. Fernandez commented that they would strategize and decide if the City wanted to go to the market place or self-fund in the future.  Ms. Fernandez stated that they would work with employees to educate them on options they have, as well as educating them when they were getting ready to retire or want to work past their Medicare status.  Ms. Fernandez explained that the employees would have access to their website and be given a benefit book that pertained to the City.  Ms. Fernandez added that they clean up any paperwork that may be needed and have waivers signed for those that did not want the benefit.  Ms. Fernandez explained that there were penalties assessed if the waivers were not on file.

Ms. Fernandez stated that they would move on to other things such as any voluntary plans to help offset expenses.  Ms. Fernandez explained that some employees could have three cancer policies from three different carriers and they would help limit those plans so the employee would have fewer deductions.  Ms. Fernandez also discussed wanting to keep the City in compliance and the City having access to a human resource hotline.  Ms. Fernandez stated that employee benefits were not run of the mill questions and their human resources had answers within the same day or no longer than forty-eight hours.  Ms. Fernandez commented that they would like to start with the City as soon as possible so that they could get the information from Blue Cross Blue Shield and start the renewal process.  Ms. Fernandez stated that they encourage a wellness program and how to save on premiums.  Ms. Fernandez added that they had a good relationship with Blue Cross and they would see what was out there in the market place as well.  Ms. Fernandez stated that they were not so interested in the big Cities, but were more interested in rural areas.

Ms. Fernandez explained that there was a clause that let either party get out of their consulting contract agreement in case it was needed.  Ms. Fernandez added that they get very involved with their groups and share quarterly updates with Commissions.  Ms. Fernandez stated that they had emails that were set up on a weekly basis so that their clients were updated on what was happening and they did that to keep everyone updated usually within twenty-four hours.  Ms. Fernandez commented that they work with all levels of benefits and wellness was an important piece.  Ms. Fernandez added that all groups were different, but the wellness program could save lives and was something that you had to do gradually.  Ms. Fernandez explained that there were some long term employees with the City, so they were like family and PIC wanted to become part of the City’s staff. 

Commissioner Meyer asked if they had references from other Cities and Counties.  Ms. Fernandez stated that they would be happy to send those to the City Manager and the City Clerk.  Commissioner Meyers questioned if there would be someone the staff could talk to during open enrollment.  Ms. Fernandez stated that there would be and they would go through all the medical benefits with the employees and all the information would be in their book.  Ms. Fernandez commented that they wanted the employees to understand and know what they were buying; however, they did not want them to drop something that would be beneficial to them.  Ms. Fernandez added that, on the other hand, this was their money and the City’s money, so they needed to know their benefits. 

Commissioner Meyer stated that the open enrollment process was pretty important.  Ms. Fernandez explained that they want to be there for the employee and their spouses since they may be the ones that take care of things.  Ms. Fernandez stated that the employees get more comfortable with them the more meetings there are.  Ms. Fernandez finished by informing the Commission that she and Ms. Oldham would tag team to work together with the City and their employees.  Mayor Kumberg and Commissioners thanked Ms. Fernandez for her presentation.

DISCUSSION ON AMERICAN LEGION REPAIRS:

Mr. James Niblett, Mr. Paul Bryan and Mr. Rick Wittig represented the American Legion involving the concerns over the repairs needed at the American Legion.  Building Inspector Blankenship stated that he had addressed the Commission on the condition of the American Legion building at the last meeting and these were repairs that had been needed for some time and, due to the unusual rainfall, they had been brought to his attention by Park Superintendent Eckhoff.  Mr. Blankenship went over the needed repairs and added that there were pine needles that built up in the gutter and needed to be cleaned out yearly along with needing a dehumidifier since it was damp in there. 

Mr. Blankenship pointed out Section #4 (b) of the Lease Agreement between the City and the American Legion which states that the American Legion shall ‘keep all structures and facilities on the premises in a good state of repair and in a sanitary condition’.  Mr. Blankenship stated that this leak had been happening for quite a while.  Mr. Niblett stated that they had not noticed it and Mr. Wittig added that they had not noticed it until this last rain.  Mr. Wittig stated that the original problem was due to the trees and former Director of Electric Utilities Hemphill had trimmed some of the limbs from the hot wires which helped, but did not prevent the gutters from getting clogged.  Mr. Wittig added that they did not have the funds to have the trees taken out.  Mr. Bryan stated that they clean the needles off the roof; however, they build right back up.  Mr. Niblett stated that he had talked to Mr. Blankenship about the roof needing to be replaced due to soft spots and he had also talked to Public Works Director Rambat about needing the cedar trees taken out.  Mr. Niblett added that that would solve some of the problems.  Mr. Niblett stated that he had also talked about handicap parking the last three years and paving it as well because there was no access for handicap veterans.  Commissioner Hlavachick stated that that would not address the water coming in.  Mr. Wittig stated that getting the cedar trees out would.  Mr. Blankenship commented that that was not what was causing the porch to separate.  Mayor Kumberg stated that the City wanted to make sure that we were doing what we needed to do as owners of the property and know that additional damage does not happen. 

Mayor Kumberg asked if the American Legion had the property and liability insurance as stated in the contract in case we needed to make a claim against the policy due to extensive damage.  Mayor Kumberg added that we needed to know when something was not right according to the agreement.  Mr. Niblett stated that he had talked to the City multiple times.  Mr. Rambat stated that we try to comply without spending any money.  Mr. Niblett asked that it be put in the budget to get a ramp built and get parking spaces paved.  Mayor Kumberg stated that that would depend on how much money it was going to take to make these repairs; however, nothing was going to fix the ADA issues.  Mr. Blankenship pointed out that looking at ADA issues could open Pandora’s box with the bathrooms, a 5’ turning radius for wheelchairs and a lot more issues than parking out front. 

Mayor Kumberg questioned if they would be opposed to tearing this structure down and putting up another.  Mr. Wittig stated that that was a great idea, but it costs a lot of money.  Mayor Kumberg commented that we did not know for sure how much we had in repairs so there were lots of questions about what was going to happen.  Commissioner Schmidt questioned the size of the doors going into the building.  Mr. Blankenship explained that the doorways had to be at least 32” to be ADA and Mr. Niblett stated that the doors there were 36”.  Mr. Blankenship added that the doors had to open outwards and have knobs that pull down.

Commissioner Peters questioned if we had gotten an estimate on the total package.  Mr. Blankenship stated that he had not because he wanted to know what direction the Commission wanted to go.  Mr. Blankenship added that this was going to be more than the City Manager could sign for; therefore, he would be bringing it back to the Commission.  Mr. Bryan stated that they wanted the Commission to know that they had not been sitting on their hands and that they had done some painting, built a new bathroom upstairs, put up new lighting and new ceiling fans.  Mr. Bryan added that they also do a lot for the community such as giving away more than two thousand Christmas presents, feed three hundred people at the Easter egg hunt, along with providing scholarships and the 4th of July.  Mr. Bryan explained that there was only so much money to spend, but they spend it in their community.  Mr. Bryan stated that they transport veterans wherever they need to go and they felt that they were an asset to the community.  Mr. Blankenship stated that we needed to get dirt back up there to avert the water away from the building.  Mr. Bryan stated that they would raise money if they needed too.  Commissioner Peters commented that they should look at the property insurance concerning the water leakage and let the Commission know what they find out.

CONSIDERATION AND APPROVAL OF GREEN VALLEY SUBDIVISION PRELIMINARY PLAT:

Building Inspector Blankenship stated that this preliminary plat was for the old Green Valley golf course and they requested that it be split into lots.  Mr. Blankenship explained that the State Statute grants the City authority to plat this property since it was in the three mile limit.  Mr. Blankenship commented that they had followed everything that was required and this was a subdivision that could be readily part of the City of Pratt.  Mr. Blankenship added that the Planning Commission voted to recommend the approval of the subdivision preliminary plat.  Commissioner Peters made a motion to approve the Green Valley subdivision preliminary plat.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF GREEN VALLEY SUBDIVISION ZONING CHANGES:

Building Inspector Blankenship stated that the next step for the Green Valley subdivision was a zoning change.  Mr. Blankenship explained that there were two classifications; however, this area’s zoning should change from A-1 Agriculture to R-S Residential Suburban subdivision.  Mr. Blankenship commented that the County took care of the water and sewer system.  Commissioner Hlavachick made a motion to approve the Green Valley zoning as presented.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENT OF MR. CHAD WESTHOFF TO THE BUILDING BOARD (THREE YEAR TERM):

Building Inspector Blankenship stated that the Building Board did not meet a whole lot and it was mostly when codes needed to be looked at.  Mr. Blankenship commented that Mr. Westhoff came to every meeting and he was agreeable to another three year term.  Commissioner Peters made a motion to approve Mr. Chad Westhoff to another three year term on the Building Board.  The motion was seconded by Commissioner Schmidt and carried unanimously.

CONSIDERATION AND APPROVAL OF THE APPOINTMENT OF MS. SUSAN PARSONS TO THE PLANNING COMMISSION (THREE YEAR TERM):

Building Inspector Blankenship stated that they had been looking for a replacement for Mr. Fred Badders on the Zoning Commission for some time and Ms. Susan Parsons had expressed her interest in serving on that board.  Mr. Blankenship explained that two of the board members were from the County and the other five were in the City.  A motion by Commissioner Meyer to appoint Ms. Susan Parsons to a three year term on the Planning Commission.  The motion was seconded by Commissioner Schmidt and carried unanimously.

CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENT OF MR. FRED SULLIVAN TO THE PLANNING COMMISSION (THREE YEAR TERM):

Building Inspector Blankenship stated that Mr. Fred Sullivan had agreed to another term on the Zoning Commission.  Mr. Blankenship commented that Mr. Sullivan attended regularly and brought a lot of knowledge to the board.  Commissioner Schmidt questioned how often Mr. Blankenship worked with this board.  Commissioner Meyer stated that he sat on that board for several years and explained that they meet once a month and they actually do more work than the City Commission at times.  Commissioner Meyer commented that they study zoning issues and Mr. Blankenship did a lot of work to prepare for those meetings.  Commissioner Meyer added that they had done their diligence by the time the City Commission gets it.  Mr. Blankenship stated that they meet on the third Thursday of the month.  With no more discussion, Commissioner Hlavachick made a motion to approve the reappointment of Mr. Fred Sullivan to the Zoning Commission for three years.  Commissioner Schmidt seconded the motion and it carried unanimously. (***Vote was 4 approved and one opposed-See note below)

CONSIDERATION AND APPROVAL OF ORDINANCE 1705 PERTAINING TO SUNDAY LIQUOR SALES:

City Attorney Goff stated that Mr. Danny Quint had presented his desire at the last meeting that he wanted to take advantage of the Kansas law that enables Cities to extend liquor sales to Sunday.  Ms. Goff explained that she had drafted Ordinance 1705; however, there were a few minor changes that needed to be made before it would be accurate.  Ms. Goff explained the minor changes and stated that those changes could be made before publication in the official newspaper.  Ms. Goff stated that this ordinance would need to be published once a week for two weeks and would not take effect until the sixty-first day after the second publication.  Ms. Goff added that the waiting period gave the elector’s time to get together a petition if they were against Sunday sales.  Commissioner Peters asked if that took a percentage of those that actually voted.  Ms. Goff stated that that was correct and it was 5% of the voters of the last election. 

Commissioner Schmidt expressed his concern that there was no one from the paper here last week to report that this was coming up.  Commissioner Schmidt reminded everyone that they had to have two special elections for liquor by the drink back years ago; however, it did finally pass.  Commissioner Schmidt stated that he guessed that that contingent was still there and he felt that there should be time for public input even with the option for petition.  Commissioner Meyer agreed and added that we were not going to make the July 4th deadline that Mr. Quint had talked about, but we did encourage people to voice their opinion.  Commissioner Schmidt commented that it could be a non-issue.  Commissioner Meyer stated that he was in favor of this; however, he wanted people’s input.  Commissioner Peters stated that he was also in favor of this and encouraged people to voice their concerns even though it was not going to change his mind.

With no further discussion, the following Ordinance 1705 was then presented to the Commission for their approval:  AN ORDINANCE AMENDING ORDINANCE NO. 0911 SECTION 5.20.140 (C) AND 5.24.040 OF THE CODE OF THE CITY OF PRATT, AUTHORIZING SUNDAY SALES OF ALCOHOLIC LIQUOR AND CEREAL MALT BEVERAGE IN THE ORIGINAL PACKAGE AND SALES OF ALCOHOLIC LIQUOR IN THE ORIGINAL PACKAGE ON CERTAIN HOLIDAYS AND REPEALING ALL OTHER ORDINANCES IN CONFLICT WITH SUCH AMENDMENT.  Commissioner Hlavachick made a motion to approve Ordinance 1705 authorizing Sunday sales of alcoholic liquor and cereal malt beverages in the original package and sales of alcoholic liquor in the original package on certain holidays with changes as mentioned.  The motion was seconded by Commissioner Peters and carried with four approved and one opposed vote. 

OPEN AGENDA:

No one wished to address the Commission.

REPORTS:

City Manager:

• Insurance issues:

City Manager Eckert stated that he had discussed insurance issues with Ms. Fernandez earlier and he was very impressed with their first meeting.  Mr. Eckert added that Ms. Fernandez had been involved with the City for several years when she worked for Blue Cross Blue Shield.

• Pilot Club:

Mr. Eckert stated that he had met with the Pilot Club last week and that went well.  Mr. Eckert commented that they had a good discussion on the state of the City.  Mr. Eckert added that it was a good chance to meet with everyone.

• KMEA:

Mr. Eckert commented that we were still working on the KMEA issue and that had information that would need to be discussed later in an executive session.  Mr. Eckert stated that the City Attorney and he had visited with Hinkle Law today and things were progressing.

• Mutual Aid:

Mr. Eckert informed the Commission that some of our line crew were out in Johnson City for mutual aid after the storm this weekend.

• Budget:

Mr. Eckert stated that we had been looking at the budget and hoped to be done before the end of the month.  Mr. Eckert commented that we would have to get the mill levy before we had all the information we needed.

City Attorney:

• Training:

City Attorney Goff stated that she had spent two days training on DUI prosecution and that went well.  Ms. Goff added that they had had some large dockets in Municipal Court.

• Commission Packet:

Ms. Goff commented that she had studied the American Legion agreement and Ms. Fernandez’s contract since the last Commission meeting.  Ms. Goff stated that PIC offers a great service, but there were a couple of concerns that she would be emailing Ms. Fernandez about.

Public Works:

• Clean-up Week:

Public Works Director Rambat reminded the Commission that next week was the clean-up week and we were sending four of our employees out to the landfill for the week. 

• Alley work:

Mr. Rambat stated that Arensdorf Construction was back in town and they would be working on the alley in the 200 block of Second Street and should finish that in the next few weeks.

• Pool:

Mr. Rambat commented that they were painting and patching bad spots in the pool and that was the main focus with the date of opening coming closer.  Mr. Rambat stated that they would be filling it in the next couple of weeks.

• Champa Street:

Commissioner Meyer asked about the plans for Champa Street.  Mr. Rambat stated that it should mend over the summer and then we would do a chip seal to seal it off.  Commissioner Schmidt asked if they were going to go further north.  Mr. Rambat commented that they did have plans; however this took care of where the breaks had been.

Recreation Department:

• Tournament Season:

Recreation Director Pinkall stated that tournament season was going to start Saturday and all registrations were open.  Mr. Pinkall informed the Commission that they would be having a tournament on Mother’s Day and the 2 1-A softball tournament over Memorial Day.  Commissioner Peters asked how many teams were involved.  Mr. Pinkall stated that there were twenty-seven teams and they would be using all four fields.

• Grant:

Mayor Kumberg asked where we were with the grant on the other parcel out east.  Mr. Pinkall stated that EBH had an engineering contract to do the surveying and should have some preliminary figures that had more detailed electric and water information.  Commissioner Hlavachick questioned if there was going to be space for a shooting range.  Mr. Pinkall stated that he had mentioned that to EBH along with a driving range. 

Police Department:

• Drug Bring Back Program:

Chief Myers stated that they had had the drug bring back program Saturday from 9:00 a.m. to 5:00 p.m. and they were very fortunate that Wal-Mart let them use their facility.  Chief Myers added that they collected four large boxes weighing 74.5 pounds despite it raining all day.  Chief Myers added that this was a good program and he was going to do it again in October, but use two locations.

Finance Department:

• Auditors:

Finance Director Garten stated that she was finishing up things for the auditors and they were looking at June 3rd to present their finding to the Commission.  Ms. Garten informed the Commission that she would be going out for proposals for auditors this year.

• Budget:

Ms. Garten stated that she had attended a budget workshop in Wichita and found out how the State was viewing the tax lid.  Ms. Garten commented that we would be working on our budget next month.

Mayor and Commission:

• Pratt Tribune:

Commissioner Schmidt thanked the Pratt Tribune for publishing the legal things.  Commissioner Schmidt also asked that the paper try to always have someone at the meetings to report about them.

Commissioner Peters stated that he was glad to see the police docket in the paper and that that was good information to have in there.

Commissioner Meyer stated that he appreciated that the Tribune was as big as the Wichita paper some days.

• Nurses Proclamation:

Commissioner Meyer thanked the Mayor for signing the proclamation for Nurses week and added that nurses were the cornerstone of health care and that his wife and daughter were both nurses.

• Wildlife and Parks meeting:

Commissioner Meyer stated that he had attended the Wildlife and Parks meeting and he had thanked them for staying in Pratt.  Commissioner Meyer added that he told them that we would do what we could to keep them here.

• Circles Meeting:

Commissioner Meyer informed the Commission that he had also attended the Circles meeting and he had found out that our public transportation makes about eighty runs a day, which could be a PCC student or someone needing to go to the store. 

• Ribbon cutting:

Commissioner Meyer stated that he had attended the ribbon cutting for Merchant Park and the Farmer’s Market and it looked very nice.

Executive Session:

Mayor Kumberg made a motion to enter into executive session to discuss attorney/client privilege to last fifteen minutes.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

ADJOURN:

Commissioner Hlavachick made a motion to adjourn.  The motion was seconded by Commissioner Meyer and carried unanimously.

______________________________________

DOUG MEYER, Vice-Mayor

ATTEST:

________________________________________

LUANN KRAMER, City Clerk

***Correction:  Vote for the re-appointment of Fred Sullivan on the Planning Commission was a four approved and one no vote from Commissioner Meyer.

05/01/2017-Approved City/County Joint Commission Meeting Minutes

MONDAY

 

MAY 01, 2017

 

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.

 

PRESENT:  

 

Lucus Kumberg                               Mayor
Bill Hlavachick                               Commissioner
Doug Meyer                                    Commissioner
Gary Schmidt                                  Commissioner
Don Peters                                      Commissioner

  

ALSO PRESENT: 

 

Roy Eckert                                      City Manager
LuAnn Kramer                               City Clerk
Regina Goff                                   City Attorney
Glenna Borho                                County Commissioner
Dave Ward                                     County Commissioner
Joe Reynolds                                 County Commissioner
Sherry Kruse                                 County Clerk
Bob Schmisseur                             County Counselor

 

CALL TO ORDER:

 

The recessed meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present.

 

BUSINESS:

 

DISCUSSION ON ECONOMIC DEVELOPEMENT:

 

Economic Development Board member Jack Galle addressed the Commissions concerning reapplying for the neighborhood revitalization program.  Mr. Galle stated that the program had been put into place in the mid 90’s and most agree that it was a very positive program for our area and it expedited building.  Mr. Galle explained that they adjusted the program about nine or twelve years ago by putting a cap on residential of $200,000, which meant that you could only use the revitalization program on $200,000 of a $250,000 home.  Mr. Galle explained that the perspective of the ED Board was that they would like to see the applications eliminate the $200,000 cap; therefore, we would add as much taxable real estate as we could.  Mr. Galle added that there would be more property on the tax roll and be there forever.  Mr. Galle explained that the actual tax evaluation was limited by the appraisal value, so people were not being taxed on the whole amount. 

 

Mr. Galle stated that the board wanted to put the program back in place and do as we had been doing except for the elimination of the $200,000 cap.  Commissioner Reynolds stated that they could not predict another Greensburg and they were hurting.  Mr. Galle stated that the program would create some issues if we had a massive destruction of property and a lot of new construction was done.  Commissioner Peters questioned if real estate was based on the assessed or appraised value.  Mr. Galle stated that it was on the increased valuation and the residential rebate was 95% the first three years, then 80%, 70%, 60%, 50%, 50%, 30% and 20% on the tenth year.  Commissioner Peters asked if Casey’s got this.  Commissioner Reynolds stated they did if they applied, but a lot do not.  Commissioner Reynolds added that they had to apply before they start a project.  Mr. Galle commented that they had to have all expenses and work to the appraiser as part of the requirements.   Commissioner Reynolds stated that he wished that there was a way to let people know to apply before it was too late.  Mayor Kumberg commented that the City Building Inspector tells people about the opportunity through the permitting process.  Mr. Galle stated that most builders and lenders communicate; however, some fall through the cracks. 

 

Commissioner Ward asked if the program was retroactive if you apply while waiting for the Attorney General’s approval of the program.  Commissioner Borho stated that you could make application but could not turn any dirt.  County Counselor Schmisseur stated that it would not be safe for the City or County representatives to make suggestions to people as to the safe harbor or not.  Counselor Schmisseur added that there was a meeting next week and each entity would be asked to pass a resolution if they wanted to be part of the program.  Commissioner Hlavachick questioned if there had to be 100% participation among the taxing entities.  Counselor Schmisseur stated that you did not; however, entities that chose not to participate would not get a rebate back on their mills. 

 

Mr. Galle stated that a structure would be there to stay even though a person moved on, so the real estate value was there.  Commissioner Meyer asked how long this could take to get back.  Mr. Galle stated that he could not answer that because the Attorney General’s office looks at the legality of the agreements and not whether there was a cap or not.  Mr. Galle added that there were interlocal agreements that had to be approved.  Mr. Galle stated that Attorney General Smith had indicated that it was not a long term process.  Counselor Schmisseur commented that it had taken a couple of months for them to get the LEC agreement done, but a well-placed phone call could get this moved up.  Mr. Galle stated that this was not a new idea as most Counties were utilizing this program.  Mayor Kumberg commented that we needed all the tools we could get to help the community to grow. 

 

Commissioner Schmidt questioned if the County had to reapply every three years.  Commissioner Borho answered that it was a ten year rebate, but a nine year contract.  Commissioner Meyer asked what we do in nine years so that this does not happen again.  Commissioner Borho stated that we put it on the calendar.  Commissioner Schmidt commented that the County had sent contractors brochures years ago that explained the program and he asked if they still had them.  Commissioner Reynolds stated that he was not sure if they did or not.

 

DISCUSSION ON THE LAW ENFORCEMENT CENTER:

 

Counselor Schmisseur stated that there had been a new interlocal agreement between Pratt City and Pratt County last year and Section 11.3 and 11.4 talked about long term structural changes and the creation of a fund with intent for long term capital improvements to the LEC as deemed necessary.  Counselor Schmisseur commented that there were some maintenance issues and they had gotten the ball rolling to see what it would cost.  Counselor Schmisseur stated that they had received a preliminary report that contained some scary numbers.  Counselor Schmisseur added that he did not have the numbers as what were jail items and what the other issues were.  Counselor Schmisseur commented that there were pipes that were leaking on records and electronic equipment and it needed to be fixed and was going to be expensive.

 

City Attorney Goff pointed out that those sections mentioned also needed to be in conjunction with 4.3 that states that the County should be responsible for the capital or long term repairs of the LEC except as otherwise provided; therefore, 11.3 would have to be agreed to between the entities.  Commissioner Meyer questioned if 11 superseded 4.3.  Attorney Goff stated that she interprets 4.3 as the general term and 11.3 was the agreement between the committees.  Mayor Kumberg questioned what the definition of maintenance was in the agreement.  Commissioner Borho stated that maintenance was in 4.1 and that was the daily maintenance as opposed to long term capital repairs.  Commissioner Borho also pointed out that 11.4 also stated that each entity was to put $15,000 a year in a fund for capital improvements.  Mayor Kumberg asked if we knew how much we had in that fund.  With no one being sure, Mayor Kumberg asked the Finance Director and came back with a figure of $39,492. 

 

Counselor Schmisseur commented that it comes down to how the costs were going to be shared.  Commissioner Meyer stated that his interpretation of that money was things that we may want to do on our side with the County’s approval, such as tear down a wall; however, the plumbing and electric would be the County’s responsibility since we were just renting part of the building.  Commissioner Borho stated that that was correct; however, it was not split exactly 50/50.  Commissioner Borho questioned if the City would be willing to help with the plumbing costs since the other improvements were in the jail.  Commissioner Borho commented that they only had the engineer’s estimate; however, it had already been in the paper. 

 

Mayor Kumberg expressed his concern of having to house the prisoners somewhere else for a while since there would be no water. Mayor Kumberg stated that that could get expensive for the City since there was no time frame.  Commissioner Reynolds stated that the County would pay for them.  Commissioner Borho elaborated stating that that would be a County expense above the $35 the City currently pays.  Commissioner Reynolds commented that they had a good relationship with Dodge City.  Mayor Kumberg asked if the people in the rest of the building would have to be relocated since they could not get in on the other side.  Commissioner Reynolds stated that they would have temporary water where it would be needed.  Commissioner Borho commented that they would do the new lines before tearing out the old, so no one should have to be relocated. 

 

Mayor Kumberg asked if the repair costs would be prorated if the City decided to build our own facility in fifteen years.  Mayor Kumberg added that this was an expenditure that should last forty years and it was in a building we did not own.  Commissioner Borho stated that she did not want to get into a contest until we had a further breakdown of all the repairs needed.  Commissioner Meyer questioned if they were looking at doing the repairs this year or wait until next fiscal year.  Commissioner Borho stated that Sheriff White stated that it needed to be pretty immediate.  Commissioner Meyer asked if they had thought anymore about the previous conversation about expanding the evidence room.  Mayor Kumberg stated that that would be an expense of the City and $30,000 had been a conservative estimate.  Mayor Kumberg added that the City would have to save up for that.  Commissioner Borho commented that the County should have some figures from MKEC in the next week or so.

 

ECONOMIC DEVELOPMENT CONTINUED:

 

Commissioner Borho stated that the theatre had a 501c3 status now and a contract with Warren Theatre that would be sent back to them today.  Commissioner Borho commented that they wanted to get all the pledges needed before they start collecting on them. 

 

Commissioner Borho informed the Commissioners that the ED Board met on the second Wednesday of the month and there were two City appointments, two County appointments and one Chamber appointment.  Commissioner Borho stated that the board had not asked the Chamber to contribute for the last three years.  Commissioner Borho stated that ED had pledged $250,000 to the theatre and they had $525,000 on hand.  Commissioner Borho explained that the City and County contribute the same amount to Economic Development annually. 

 

Commissioner Borho commented that they were at a point in Economic Development that they needed to see where they were headed and whether they needed to have someone spear head it.  Commissioner Borho stated that she had visited with City Manager Eckert and they both thought that there were all these different entities and people coming, but there was no centralized point of contact.  Commissioner Borho commented that this was something that the County would want to help fund and they would jointly hire someone that would be housed in the City.  Mayor Kumberg pointed out that Chamber Director Kim DeClue promoted Pratt, but an ED Director would be in charge of the entire process.  Commissioner Borho stated that she did not think that we would lose anything.

 

City Manager Eckert stated that Commissioner Meyer had sent him an article out of Hays and it talked about how they had worked on ED for a long time and how the City and County had put together a coalition.  Mr. Eckert explained that the City wanted retail development and the County wanted industrial; therefore, they were clashing all the time.  Mr. Eckert stated that things could get very convoluted when you have a situation where a Board runs things.  Mr. Eckert added that you need a director that works for both the City and the County.  Commissioner Meyer questioned if we could cooperate and hire an ED Director that would have an investment in Pratt.  Commissioner Meyer stated that Pratt was growing but we want kids to come back home and build new homes and have new industry.  Commissioner Meyer added that this person could have too many bosses.  Commissioner Borho stated that they were not that territorial.  Commissioner Meyer stated that we should not dissolve the board, but being responsible to too many people was not good. 

 

Commissioner Hlavachick stated that we had been talking about this since 1990 and here we were in 2017 still talking about it.  Commissioner Hlavachick commented that the ED board was a good board and they did get things done.  Commissioner Meyer stated that the previous City Manager did function in that area.  Commissioner Borho added that he made time for it.  Commissioner Meyer agreed and stated that it would be beneficial to have a full time person who was dedicated and educated.  Mayor Kumberg stated that the board does not have to be management, but just advisory.  Commissioner Borho commented that she had seen every way to do economic development and you had to get the right person who was willing to do whatever they could for Pratt. 

 

Commissioner Borho added that economic development was sitting on $500,000 so there was money to hire a good person.  Commissioner Meyer stated that the half a million could fund that person; however, we needed a plan.  Commissioner Borho stated that both entities would help fund it, but we would need to know who was going to hire them, who they were going to report to and who had the final say in funding.  Mayor Kumberg questioned if the money was at the sole discretion of the board.  Commissioner Borho stated that it was.  Mayor Kumberg commented that this was the way we wanted to take it, but asked if the board could say that they were not interested.  Commissioner Borho stated that they could, but that would be the end of the funding.  Commissioner Borho stated that two of the five board members were in agreement that the self-appointed directors was not working.  Commissioner Hlavachick commented that we would need to get them all on board first.  Mayor Kumberg stated that there would need to be some restricting of that board to incorporate that person. 

 

Commissioner Borho stated that you would need to also look at benefits and there were a lot of details that had to be worked out.  Commissioner Meyer stated that this person could be housed at City Hall and work under the City Manager.  Commissioner Borho suggested looking into them being a contract employee without benefits.  Mayor Kumberg stated that we could use the contract as an incentive.  Commissioner Meyer commented that young directors were looking to build up their resume and then move on and that was okay sometimes.  Commissioner Peters questioned what the salary range would be for this type of hire.  Commissioner Borho stated that it would probably be around the $70,000 to $90,000 range, but they would have to buy their own benefits if they were on contract.  Commissioner Schmidt commented that it was easier to sever ties with a contract employee.  Mr. Eckert stated that we needed to find a City that had a director on contract and see how that was working out. 

 

Commissioner Meyer stated that we had to have a proper way to communicate with the ED Board.  Commissioner Borho commented that we would need a plan of action before visiting with them.  Commissioner Borho suggested that Mr. Eckert take the next step by looking at dollars and the pros and cons of a contract vs. employee.  City Attorney Goff informed the Commission that the employee had a duty to the entity hiring them.  Commissioner Meyer stated that a certain percentage of the director’s results would be a responsibility for County development.  Commissioner Ward stated that what benefits one of us benefits the other in a community our size.  

 

Next Meeting:

 

The Commissioners scheduled the next meeting for May 22, 2017 at 11:00 a.m. to continue discussion on the LEC repairs and Economic Development.

 

ADJOURN:

 

A motion by Mayor Kumberg to adjourn was seconded by Commissioner Meyer.  The motion and second passed unanimously.

_______________________________________
DOUG MEYER, Vice-Mayor

ATTEST:

________________________________________
LUANN KRAMER, City Clerk

05/15/2017-Commission Meeting Agenda

MONDAY

MAY 15, 2017

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.      MINUTES –        May 01, 2017 Recessed City/County Joint Meeting

May 01, 2017 Regular Commission Meeting

5.      BUSINESS:

5.1             Consideration and Approval of Engineering Service Contract for the Track and Field Preliminary Design – Bruce Pinkall, Recreation Director; Regina Goff, City Attorney 

5.2             Consideration and Approval of Fuel Bid for City Vehicles and Equipment – Russell Rambat, Public Works Director 

5.3             Consideration and Approval of Ordinance 1706 Concerning Water/Drought Emergency - Russell Rambat, Public Works Director; Regina Goff, City Attorney 

5.4             Consideration and Approval of Resolution 051517 Approving Interfund Transfers from the Water Bond Reserves and Wastewater Reserves for Budgeted Commission Approved Expenditures in 2016 – Diana Garten, Finance Director; Regina Goff, City Attorney

6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)

7.      REPORTS:

7.1             City Manager

7.2             City Attorney

7.3             Department Superintendents

7.4             Mayor

7.5             City Commission

 

8.   RECESS – Monday, May 22^nd at 11:00 a.m. for City/County Joint meeting at City Hall.           

04/17/2017-Approved City Commission Meeting Minutes

MONDAY

APRIL 17, 2017

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

 PRESENT:

 

Lucus Kumberg               Mayor
Doug Meyer                    Commissioner
Bill Hlavachick               Commissioner
Gary Schmidt                  Commissioner
     
ALSO PRESENT: 

 

Roy Eckert                        City Manager
LuAnn Kramer                 City Clerk
Regina Goff                     City Attorney
Gary Myers                      Chief of Police
Russell Rambat                Public Works Director
Brad Blankenship            Building Inspector
Bruce Pinkall                   Recreation Director

                                                                                                                                     

CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Peters. 

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Meyer led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance. 

MINUTES:

Commissioner Hlavachick made a motion to approve the minutes of the April 03, 2017 regular Commission meeting and the April 05, 2017 recessed Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously. 

BUSINESS: 

CONSIDERATION AND APPROVAL OF RE-APPOINTMENT OF DR. IAN KOVACH AND APPOINTMENT TO REPLACE MR. JEFF SHUMWAY ON THE AIPROPRT AUTHORITY BOARD: 

After little discussion, Commissioner Meyer made a motion to re-appoint Dr. Ian Kovach to the Airport Authority Board as recommended.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

Mayor Kumberg stated that there was also a letter in the packet concerning the seat held by Mr. Jeff Shumway and that he had let Airport Manager Bell know that he could not remain on the board due to other commitments.  Commissioner Hlavachick commented that the letter had Ms. Deb Zang and he asked if this was Mr. Ray Zang’s wife.  City Clerk Kramer stated that she felt that it was and this was just a typo in Mr. Reid’s letter.  Commissioner Hlavachick made a motion to approve the appointment of Ms. Deb Zang to replace outgoing member Mr. Shumway.  Commissioner Hlavachick added that he was approving the person that was in the letter from Mr. Bell and was his recommendation.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

DISCUSSION ON SUNDAY ALCOHOL SALES: 

Mr. Danny Quint, owner of Quint Liquor, stated that he had been considering Sunday sales for over two years and the recent changes in Topeka were the main reason he was addressing the Commission.  Mr. Quint stated that 3.2 beer was going away and he would be competing with Wal-Mart, Dillon’s and the convenience stores.  Mr. Quint commented that they were open a lot longer than he was and they would be selling and making money while he was closed.  Mr. Quint stated that it would be around two years before this would take effect, but he wanted to be competitive and get a jump start. 

Mr. Quint stated that there were 758 liquor stores in Kansas and fifty percent of those would go out of business because of this move that they had been fighting for about ten years.  Mr. Quint added that they had told them that they would not go after their wine and liquor for ten years; however, he expects to hear from them in three or four years.  Mr. Quint stated that we were losing business since Cunningham, Turon and Medicine Lodge had Sunday sales and they had to be closed on certain holidays.  Mr. Quint commented that he was going to extend his hours starting in May so that he could compete with convenience stores who would be open later.  Mr. Quint informed the Commission that there was to be a march to oppose this legislation since the governor had not signed it yet.  

Commissioner Hlavachick stated that he was not comfortable voting on this until all the Commissioners were here.  Mayor Kumberg commented that they had nothing to vote on, but they could direct the City Attorney to draft an ordinance on this.  Mayor Kumberg stated that we should do this if there is a State law that says we can, but our local ordinance prevents it.  Commissioner Meyer questioned the age a person could sell, but were not old enough to buy.  Mr. Quint clarified that a person had to be twenty-one to work in a liquor store; however, the new bill would allow a person at Wal-Mart or Dillion’s to be eighteen to sell.  Mr. Quint commented that it also gives liquor stores the option to sell pop and cigarettes.  Mr. Quint stated that he was a specialty store.  Commissioner Meyer commented that he did not have to sell those things, but still would have to be competitive.  Mr. Quint stated that was correct, but this would hurt the stores in town now.  Mr. Quint explained that 80% of liquor store sales were beer and they would lose a big chunk of that and probably end up closing.  Mr. Quint stated that he based his business on customer service and Wal-Mart wants this, but they were not here at this meeting.  Mayor Kumberg commented that some people run to Turon, Cunningham and Medicine Lodge on Sunday’s.  Mr. Quint stated that this could put Cunningham and Turon out of business; however his hand was being forced to protect his business.

City Attorney Goff explained that a charter ordinance would not go into effect until the 61^st day after the second publication.  Ms. Goff stated that citizens could come in with a petition with 5% of the voters in the last presidential election, which could make this issue the people’s choice.  Commissioner Meyer commented that there would be opposition.  Mr. Quint stated that he had to be closed on the 4^th of July and that was a big day, so he was losing a lot of money.  Mr. Quint added that he wanted to get the ball rolling so that he could be open on the 4^th.  Ms. Goff stated that it could not get done statutorily unless the Commission called a special meeting this week.  Ms. Goff commented that she could have it ready whenever the Commission wanted.  Mayor Kumberg asked Mr. Quint if he would be okay with forfeiting the 4^th this year, but we would get the ball rolling at the next meeting on May 1^st.  Mr. Quint stated that it would be okay.  Mayor Kumberg stated that he did not want anyone thinking that this was done secretly and it would be better in the eyes of the public if we had the City Attorney’s draft at the next meeting.  Ms. Goff commented that it would help with the Sunday sales; however, it would not help with the 4^th of July this year.  Mayor Kumberg commented that citizens would always have the ability to petition against it and they probably would.  Mayor Kumberg stated that the Commission was in agreement to have City Attorney Goff put something together for the next regular meeting.

CONSIDERATION AND APPROVAL OF ORDINANCE 1704: 

Police Chief Myers explained to the Commission that he had been here for twenty-five years and had encountered patrons coming from bars and taverns relieving themselves in public, but there was nothing law enforcement could do to them.  Chief Myers stated that Ms. Goff took this information and wrote the ordinance after three previous City Attorneys would not.  Mayor Kumberg questioned what kind of penalty occurred with a Class C misdemeanor.  Ms. Goff stated that it could be six months in jail or $500 fine.  Chief Myers added that it was also an arrestable offense.  Commissioner Meyer asked if this was for adults only.  Chief Myers stated that law enforcement action would be to use common sense, because this was not a good thing.  Commissioner Meyer agreed and stated that it was not good for disease control as well.   

The following Ordinance 1704 was then presented to the Commission for their approval:  AN ORDINANCE PROHIBITING URINATING/DEFECATING IN PUBLIC.  Commissioner Hlavachick made a motion to approve Ordinance 1704 prohibiting urinating and defecating in public.  Commissioner Meyer seconded the motion and it passed unanimously.

DISCUSSION ON AMERICAN LEGION REPAIRS: 

Building Inspector Blankenship stated that he had received a note from Park Superintendent Eckhoff concerning standing water inside the American Legion.  Mr. Blankenship commented that the bartender had let him in and she had told him that there was a sheet of water coming down from the front porch in the northeast corner where the bathrooms were.  Mr. Blankenship added that this was when we got the 5” of rain over two days.  Mr. Blankenship explained that they had asphalt siding and it was deteriorating.  Mr. Blankenship stated that there was block brick in there and the water was running in there and staying behind it.  Mr. Blankenship commented that there was a separation of up to ¾” between the concrete and the building underneath the stairs going to the upstairs of the building.  Mr. Blankenship added that the gutters were shot and the siding was in bad shape.  Mr. Blankenship reminded the Commission that he had hired a local contracting company about four years ago to put new siding and guttering up.  Mr. Blankenship stated that these new findings had been happening for years.  Mr. Blankenship continued explaining that there was a broken intake on the furnace that had to be fixed. 

Mr. Blankenship stated that the Commission had a copy of the lease agreement and #4 states that the American Legion was to keep all structures in a good state of repair and in sanitary condition.  Mr. Blankenship commented that that was lacking here.  Commissioner Meyer commented that it did not talk about the major repairs that need done and questioned if it fell under the good state of repair.  Ms. Goff stated that, under landlord/tenant law, the landlord would be required to do the major repairs; however, the American Legion was not in compliance with the provisions of the contract because they were not telling the City that there were issues.  Mr. Blankenship stated that we could have been taking care of this along the road and it was now going to be a lot of money, but we had no idea that the water was flowing in there.  Mr. Blankenship commented that the bartender stated that she hoped that we were not going to condemn it.  

Mayor Kumberg questioned what this would cost to repair on the conservative side.  Mr. Blankenship stated that he felt that it would be over the City Manager’s spending authority.  Mayor Kumberg asked if there were foundation issues also.  Mr. Blankenship commented that there was no potential that it was going to fall in; however, we needed to prevent it from going further.  Commissioner Meyer questioned if insurance would cover any of that.  Mr. Blankenship stated that the Legion had liability insurance.  Mayor Kumberg stated that they were supposed to have liability and property insurance.  Mayor Kumberg asked if he had any recommendations on how to proceed.  Mr. Blankenship stated that it had to be fixed because it was our building.  Mr. Blankenship commented that it was damp in there and there was no circulation and it needed dehumidifiers.  Mr. Blankenship added that the bathroom and the mechanical room were exposed to the outside and it was going to get harsh environmental changes.  Commissioner Meyer asked if we could sell them the building for $25.  Public Works Director Rambat stated that it would have to be split out legally because it was a piece of property within a bigger piece of City property. 

City Manager Eckert stated that his concern was that this had been years coming and we were not notified or told about it.  Mr. Eckert commented that they did not have the adaquent insurance and did not do maintenance on it and do not have the money now.  Mr. Eckert stated that this would cost probably around $20,000 and we could both be in breach of the contract.  Commissioner Meyer stated that this was a veteran organization and we needed to figure this out somehow.  Mayor Kumberg explained that we ended up with this property because they had no money to do anything and we lease it to them for $20 a year.  Mayor Kumberg commented that whoever was responsible for their contract had not made sure that they were not in breach of contract. 

Mr. Blankenship commented that it was going to continue to deteriorate, so it was time to do something different.  Mayor Kumberg stated that they should have presented a receipt for insurance with the City as the insured according to the terms of the agreement.  Mayor Kumberg suggested that we see how much it was going to cost to fix it and get feedback on who we need to contact to enforce this relationship.  Mr. Blankenship stated that they had changed leadership.  Mr. Rambat stated that he had been approached by Mr. James Niblett about parking out behind for disabled people and he was given signs for the building.  Mr. Rambat commented that he was advised to come and talk to the Commission if he wanted handicap parking near the building.  Mr. Blankenship explained that that would open this up to ADA requirements in the bathrooms.   

Commissioner Meyer questioned how much it would cost to stop the leaking today.  Mr. Blankenship stated that it would be around $15,000.  Commissioner Schmidt asked if there were any mold issues.  Mr. Blankenship stated that he had not seen any yet.  Mayor Kumberg suggested to go ahead and get an estimate going and have a conversation with Mr. Niblett and set expectations.  Mr. Danny Quint stated that he thought that Mr. Rick Wittig and Mr. Paul Bryan were the ones to talk to now.  Mayor Kumberg stated that he was happy to support this organization; however, we need to be kept aware of things like this.  Mayor Kumberg commented that he did not want to terminate the agreement, but there had to be some communication with the American Legion.  Ms. Goff offered to draft a letter for remedies and invite these gentlemen to the next meeting.  Commissioner Hlavachick stated that he would like to visit with them.  

Mayor Kumberg instructed Mr. Blankenship to get an estimate and asked that Ms. Goff work with Mr. Eckert and Mr. Blankenship to figure out their responsibility and write them a letter.  Commissioner Meyer stated that they had not tried to harm the property, but this would be our opportunity to educate them.  Ms. Goff asked if they wanted written correspondence rather them coming to a meeting.  Mayor Kumberg stated that they needed to come to a meeting so that there was documentation of what happens. 

OPEN AGENDA:

·        Proposed Ordinance: 

Ms. Debra Hamilton approached the Commission about having an ordinance making it illegal to spray a neighbor’s dog or yard.  Ms. Hamilton stated that she had dealt with this for four years and her dogs get soaked and one of her dogs had lost their coat.  Ms. Hamilton commented that this was an on-going matter and the City needed an ordinance to do something about it.  Ms. Hamilton stated that it had already started again this year and she had talked to her neighbor about turning it down.  Ms. Hamilton added that there was nothing the police could do.  City Attorney Goff stated that she would check into a trespassing violation.  Ms. Hamilton commented that the neighbor had taken her fence down and killed off her grass and did not put the fence back up. 

Ms. Hamilton stated that she wanted the police to be able to do something.  Commissioner Meyer asked if it got on vehicles.  Ms. Hamilton stated that it did and there were also unknown spots on her porch.  Ms. Hamilton explained that she had security lights on her property so it was well lit.  Public Works Director Rambat asked if this was a lawn sprinkler.  Ms. Hamilton stated that it was one he moved around the yard and she had asked him to keep it short so it would not come over their privacy fence.  Ms. Goff stated that she would do some research and educate law enforcement.  Ms. Goff added that she would report back to them at the next Commission meeting.  Ms. Hamilton stated that she was getting a restraining order next week.  Ms. Goff stated that she would look at a trespass issue and property damage; however, she did not want the Commission to get involved in neighbor disputes.  Mayor Kumberg stated that Ms. Hamilton could contact the City Manager if she had any other questions or concerns. 

REPORTS: 

City Manager: 

·        Huddle House: 

City Manager Eckert stated that the owner of the Huddle House was looking at property on Fincham Street.  Mr. Eckert stated that they were going to build several in Kansas but Pratt would be their first.  Mr. Eckert commented that once the news got out, it was in the barber shops and every place.   

·        Revite program:

Mr. Eckert stated that the interest in Pratt was getting serious; however, the Economic Development Board discussed the fact that the revitalization act was not renewed.  Mr. Eckert explained that that would have to be redone now.  Commissioner Schmidt asked if this was the County’s responsibility.  Mr. Eckert stated that it was.  Commissioner Meyer asked if it could be made retroactive.  Mr. Eckert explained that the taxing entities had to approve or disapprove it and it could take up to mid-June.  Mr. Blankenship added that it also had to go to the attorney general.  Mr. Eckert stated that building had stopped.  Commissioner Schmidt questioned if the ones in progress were still okay.  Mr. Eckert stated that they were.  Mayor Kumberg asked about homes that were sold.  Mr. Blankenship stated that this was for new construction.  Commissioner Meyer asked how quickly it could happen.  Mr. Eckert stated that it had to go to all the entities involved. 

·        Budget: 

Mr. Eckert informed the Commission that we were working on fine tuning the budget. 

·        Farmer’s Market: 

Commissioner Meyer asked if there were any updates about the Farmer’s Market.  Mr. Eckert stated that that had been discussed at the ED Board meeting.  Commissioner Hlavachick stated that there would be a meeting at the library tomorrow at 6:00 p.m. or 6:30 p.m. to explain it and answer questions.  Commissioner Hlavachick commented that he was planning on attending.  Commissioner Meyer stated that he had heard that it was only going to be once a month. 

·        KMEA Update:

Commissioner Meyer questioned if there were any updates on KMEA.  Mr. Eckert stated that he would let the City Attorney talk about that.  Mr. Eckert added that there were documents that needed to be discussed, but that would have to be in executive session.  Mayor Kumberg asked if we needed one.  Ms. Goff stated that we did not yet; however, we would after the next meeting. 

City Attorney: 

·        KMEA Issue:

City Attorney Goff stated that we had asked Hinkle Law for some sort of update and, as of Friday, we were sent an outline generalizing their knowledge, issues and remedies.  Ms. Goff commented that they were gathering documents; however, they had not had adequate time to look everything over.

·        Other issues:

Ms. Goff informed the Commission that she had been busy dealing with other issues.  Ms. Goff stated that she had been working on the ordinance with Chief Myers, the Lease Agreement with the American Legion and a lot of Municipal Court case issues.  Ms. Goff added that some of those cases were long standing and were now resolved, so she felt that they were making good progress.   

Public Works:

·        Pool: 

Public Works Director Rambat stated that the frog at the pool was out at Doug Reh’s getting fixed up for the new season.

·        Water Department:

Mr. Rambat stated that the water department had been working on Champa Street and they were waiting on samples to come back so they could tie the houses onto the new water main.   

·        Maple Street bridge: 

Mr. Rambat stated that EBH was going to be sending out bid specs to get the bridge deck on Maple Street rolling.  Commissioner Meyer asked if this was a cost share project.  Mr. Rambat explained that this was all on us; however, we did have some federal fund money saved back that this project qualifies for.  Mr. Rambat stated that we would be adding height to the bridge depth to get the proper drainage so we would have to tear out panels.  Mr. Rambat stated that we would be asking for two different options and would see if it was cheaper to do all at one time and shut the bridge down anywhere from seven to twelve days. 

·        Solar Energy:

Mr. Rambat stated that he had attended the ED meeting last Friday along with Mr. Eckert and Mr. Blankenship and they talked about the wind and solar energy company coming to Pratt.  Mr. Rambat commented that Kingman was competing hard to get them, but they were excited to be coming here.  Mr. Rambat explained that they had met with Mr. Kenny Roberts and one of the issues was parking in that area.  Mr. Rambat stated that Mr. Roberts owns the old Kennedy and Coe, Pratt Auto and Fastenal Tool and they came up with an off street parking plan to present to the ED Board.  Mr. Rambat explained that they would hire a local contractor to tear out in front of Kennedy and Coe going north through that entrance to the parking lot and then north of the entrance between the automotive shop and entrance and add eleven new angled parking spots.  Mr. Rambat stated that this was very appeasing to them and they opted to fund the whole thing.  Commissioner Meyer questioned what they do.  Mr. Rambat stated that they have a maintenance contract with existing wind farms and they were also in with the college.  Mr. Rambat added that their contract with the new wind farm was for three years and they would employee eighteen to twenty.   

·        PCC Duck Race: 

Mr. Rambat stated that he had visited with Recreation Director Pinkall about the PCC duck race in Jack Ewing Park and they would be accommodating them as much as they could. 

Inspection Department:

·        Weed Letters:

Building Inspector Blankenship stated that there was a full week of weed letters going out and most of them were habitual and were sent out every year.  Mr. Blankenship commented that there were about twenty-five habitual properties that get letters every year and we end up mowing them.  Mr. Blankenship explained that he was working with the City Attorney to get some of them put on a sheriff sale down the line. 

City Clerk: 

·        Auditors:

City Clerk Kramer informed the Commission that the auditors would only be here for one day and that day was this Thursday.  Ms. Kramer explained that a lot of the information they needed was sent electronically, which cut back on the time they spent in-house. 

Mayor and Commission:

 

·        S. Main Property: 

Commissioner Meyer asked about the property next to Woody’s and commented that the fence was bowed out and you could catch your leg on it.  Commissioner Meyer commented that it did not look good on Main Street and it was a health hazard.  Ms. Goff stated that she would see what they could do.

RECESS:

Commissioner Hlavachick made a motion to recess until May 1^st at 11:00 a.m. for the City/County Joint meeting at City Hall.  The motion was seconded by Commissioner Schmidt and carried unanimously.

 

_______________________________________
LUCUS KUMBERG, Mayor

ATTEST:

________________________________________

LUANN KRAMER, City Clerk