MONDAY
DECEMBER 03, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – November 19, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Consideration and Approval of Request for Financial Assistance from the Pratt Airport Authority – Reid Bell, Airport Executive Director
5.2 Consideration and Approval of the 2013 CMB License Renewals – Gary Myers, Police Chief
5.3 Consideration and Approval of the Municipal Judge Agreement for 2013 – Ken Van Blaricum, City Attorney
5.4 Consideration and Approval of the Agreement for Provision of Public Defender Services for 2013 – Ken Van Blaricum, City Attorney
5.5 Consideration and Approval of the City Attorney Agreement for 2013 – Ken Van Blaricum, City Attorney
5.6 Consideration and Approval of Ordinance 1213 Amending Classification and Compensation of Hourly Employees and Salaries of Elected and Appointed Officers and Employees of the City of Pratt – Ken Van Blaricum, City Attorney; Diana Garten, Finance Director
5.7 Consideration and Approval of Resolution 120312A Defining the Boundaries of the City of Pratt – Ken Van Blaricum, City Attorney
5.8 Consideration and Approval of Resolution 120312 Exempting the City of Pratt, Kansas from the Requirements of K.S.A. 75-1120a(a) Providing for Uniform System of Fiscal Procedures, Accounting, and Reporting for Municipalities.– Ken Van Blaricum, City Attorney
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Wednesday, November 28, 2012
Monday, November 19, 2012
11/05/12-Approved City Commission Meeting Minutes
MONDAY
NOVEMBER 05, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector
CALL TO ORDER:
The regular meeting was called to order by Commissioner Detwiler. The Commissioner instructed the Clerk to note that all Commissioners were present with the exception of Mayor Hlavachick and Commissioner Taylor.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Detwiler led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the October 15, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE AMERICAN LEGION LEASE AGREEMENT FOR 2013:
City Attorney Ken Van Blaricum reminded the Commission that the American Legion Lease Agreement had been revised about this time last year and the agreement before them tonight had minor date changes. Mr. Van Blaricum commented that this was a friendly agreement for the American Legion, but does protect the City. Commissioner Skaggs questioned if they were maintaining the proper property and liability insurance. Mr. Van Blaricum stated that he had talked to the insurance agent and they were, but we had not gotten a copy. Commissioner Kumberg made a motion to approve the Lease Agreement with the American Legion. Commissioner Skaggs seconded the motion and the motion and second passed unanimously.
CONSIDERATION AND APPROVAL OF THE HUMANE SOCIETY AGREEMENT FOR 2013:
City Attorney Van Blaricum commented that the Commission had worked hard on this agreement last year and had come up with a good working agreement, but it was always a work in progress. Mr. Van Blaricum pointed out that he had added a paragraph under terms providing that both parties understand and agree that dangerous or vicious animals, including Pit Bull dogs, as defined by Sec. 6.04.300 of the Pratt City Code, are outside the scope of this agreement
Mr. Van Blaricum stated that the Humane Society wanted something in the agreement that stated that the City would not expect them to deal with pits or vicious animals and that the City would take care of that. Mr. Van Blaricum added that the City refers pit bulls to Dr. Clinton Skaggs where they are put in his kennel and arrangements to get hold of the owners were made. Mr. Van Blaricum pointed out that this takes the Humane Society out of the loop. Commissioner Skaggs questioned if the owner was responsible for the expenses. Mr. Van Blaricum stated that it was more complicated than that, because the owner was in violation of a City Code by having a pit bull in the City limits and they could be charged with harboring a pit bull dog and also be held responsible for those expenses. Mr. Van Blaricum explained that the City does have to take care of those expenses at times. Police Chief Gary Myers stated that an owner has five days to relocate the animals outside the City and, if they do not, the animal was impounded. Chief Myers commented that they most generally have compliance.
Commissioner Detwiler commented that she had been contacted by the board and they would like to review the contract at their meeting tomorrow night. Commissioner Detwiler suggested tabling the agreement until they had time to look it over and it was added that it was not a monetary thing, but just wording. Commissioner Skaggs commented that he had no problem with that.
Ms. Sandy Scarberry, Humane Society Manager, addressed the Commission and thanked them for the monetary increase last year and she felt that it was an honor to help those that could not help themselves. Ms. Scarberry stated that she visits with different civic groups, 4-H and the schools to make them more aware of the Humane Society’s mission. Ms. Scarberry commented that they were in the infancy stages of starting a rescue team in Kingman and Pratt where they could step in and help during a disaster, providing they had room. Ms. Scarberry stated that the shelter had made new improvements such as walls, new kennels and a new play area that was possible through grants and memorials. Ms. Scarberry informed the Commission that they had adopted out thirty-five dogs, twenty-six cats, twenty-nine puppies and eight kittens, but they also returned fifty-five pets to their owners. Ms. Scarberry stated that they had over eight hundred animals spayed and neutered through their program this year. Ms. Scarberry added that they were also networking with other societies in the United States to help find homes for the animals.
Commissioner Skaggs questioned if they had made use of the fence given to them by the City. Commissioner Detwiler answered that they were starting to get it installed. Ms. Scarberry added that the kennel improvements would be a four stage project and that fence would be used for a dog run next spring.
CONSIDERATION AND APPROVAL OF PLAY EQUIPMENT FOR LOREN MINNIS PARK ON SOUTH MAIN STREET:
Public Works Director Russell Rambat stated that he had received a flyer in the mail with a good buy on playground equipment. Mr. Rambat commented that he had gotten a quote from that company, which was located in Broken Arrow, Oklahoma, and the total install would be $26,605. Mr. Rambat added that this was a significant savings of over $8,000, but he wanted to get the Commission’s input to see if this would be worth going after. Mr. Rambat stated that this was for the age group from five to twelve years old and it was on sale. Mr. Rambat suggested that it could be purchased before the end of the year and held for a spring install.
City Manager Dave Howard stated that they would like to have the Commission waive the bid requirements. Mr. Rambat stated that it was hard to bid due to different configurations on the equipment. Commissioner Skaggs questioned what we had spent for the equipment in Gebhardt Park. Mr. Rambat stated that it was about $28,000 and Hampton-Pennock Park had been about $34,000. Mr. Rambat repeated that drop specifications would never get you apples to apples. Commissioner Skaggs questioned the freight amount. Mr. Rambat stated that he thought that was the distributor’s freight amount. Commissioner Skaggs asked if the wood chips would be cheaper at Quail. Mr. Rambat stated that they were standard ADA material for fall criteria, but he could look at that. Mr. Howard stated that they would need a motion if they were to move forward. Mr. Rambat commented that we could also wait until another meeting. Commissioner Kumberg questioned if we could save on freight if it was drop shipped here. Mr. Rambat stated that he would check on that as well. Commissioner Detwiler stated that this agenda item would be tabled until the next meeting.
DISCUSSION ON THE POOL EVALUATION:
Public Works Director Rambat commented that Mr. Kyle McCawley from Larkin Aquatics had contacted him by email and had lined out three or four options for the pool. Mr. Rambat pointed out that they were leaning towards removing the existing liner and repairing the concrete, upgrading the patches, pulling out joint material and sandblasting and painting. Mr. Rambat stated that this was the best solution time wise and it was the lowest in cost.
Mr. Rambat explained that the existing liner needed to be removed no matter which option they chose. Mr. Rambat stated that City crews would do that with a skid loader and that would save on the cost. Mr. Rambat commented that he would continue to work with Mr. McCawley, but restoring the existing concrete and not installing a new liner was the best option from maintenance standards. Mr. Rambat stated that there would be less maintenance to painting if the concrete was in good shape.
Commissioner Kumberg questioned if we had a contingency plan if the concrete was in bad condition. Mr. Rambat stated that it would depend on the percentage, but it could be capped or cut out and replaced. Mr. Rambat added that a larger percentage of damage would have them looking at a new liner. Commissioner Skaggs questioned how old the current liner was. Mr. Howard stated that it was installed in 2003 with a five year warranty. Mr. Rambat explained that a liner of any type presents problems in the winter since you have to drain the pumps and the chemicals are off line, but you have to keep water in the pool for the liner. Mr. Rambat added that painted concrete keeps you from having to worry about restoring it.
Mr. Rambat stated that he would get City crews down there right away and get Mr. McCawley back to reassess it in the next couple of weeks. Mr. Rambat commented that he would bring that assessment back to the Commission. Commissioner Skaggs questioned if the toping was 4” thick. Mr. Rambat stated that it was 10” to 11”. Commissioner Skaggs questioned the changes in the shallow and main areas. Mr. Rambat explained that we would cut out a 10’ to 12’ area in the wall, put in a rope and have an access to the two areas for ADA access. Mr. Howard commented that the pool uses a mechanical device now, but there was zero entry, so that would have to be there. Mr. Rambat stated that he had wanted to let the Commission know that they were getting started. Mr. Howard added that the water park project would be discussed later, but the pool was the main concern and those costs could vary.
OPEN AGENDA:
No one in the audience wished to address the Commission.
REPORTS:
City Manager:
• Main Street Seminar:
City Manager Howard informed the Commission that Recreation Director Bruce Pinkall and Finance Director Diana Garten were at Topeka for the Main Street seminar. Mr. Howard added that Mr. Pinkall went for the public relations side and Ms. Garten went for the financial side of the seminar.
• Withers’ development:
Mr. Howard commented that they had poured footings for another building in the Withers’ development and they had also built a road system. Mr. Howard stated that Mr. Withers had hired someone to compact the salvage into blocks that would be hauled off. Mr. Howard explained that they were also raising the elevation on the Patrick property. Mr. Howard added that there was a potential customer that could be located east of Hibbett Sports, but there were no final contracts and he did not know who it was.
• Arrowhead West:
Mr. Howard stated that they had been working with an engineer for Arrowhead West, so the Humane Society would be getting new neighbors in the Industrial Park.
• Maple Street:
Commissioner Skaggs questioned the surveyors that were on Maple Street. Mr. Howard stated that they should be going out for bids on Phase 1 and would have to see what they come back at. Mr. Howard stated that we have language on the bid that we could reject any or all bids and, with no numbers, it was hard to commit. Commissioner Skaggs stated that we needed to proceed as quickly as practical, because we need to be ready if the oil boom gets here. Mr. Howard stated that it was coming and explained that Weatherford International had moved in equipment and their staff was coming, Cresent Services and Stallion Oilfield Services were at the airport. Mr. Howard added that everybody was gearing up and the motels were full with a lot of oil people. Commissioner Skaggs commented that he had watched four Stallion Oilfield Service trucks try to manipulate around the stop lights and he asked if they could not bypass around to the airport. Mr. Howard stated that he was not sure.
Commissioner Detwiler questioned if the street of Mr. Withers was his or ours. Mr. Howard stated that Fincham Street was the City’s and from Highway 61 to Fincham Street was Mr. Withers. Mr. Howard stated that he had been talking to Mr. Withers about extending the sewer system into that area and had asked for easements. Mr. Howard commented that Mr. Withers would like to dedicate it to the City when the project was done. Commissioner Skaggs questioned if we would have the maintenance and upkeep if it was deeded to us. Mr. Howard stated that Mr. Withers had put a thick layer of rotomill down and it was extremely solid, but it could be chip sealed in a year or so.
Commissioner Kumberg questioned if there would be an opportunity when Fincham Street on Wal-Mart’s side would go straight into the other side. Mr. Howard explained that the plan was to apply for a change of access and have three different sections. Mr. Howard added that KDOT would be doing a study in that area and there should do a realignment of the lines. Mr. Howard stated that we were trying to keep that intersection safe for now.
Public Works:
• Curb and Sidewalk Project:
Public Works Director Rambat stated that Arensdorf Construction had finished the curb project last week and would take a week or two to get caught up before starting on the drainage ditch.
• ‘Old Fashioned Christmas’:
Mr. Rambat stated that we were getting ready for ‘Old Fashioned Christmas’ at Fourth and Main Streets.
• Atrazine settlement:
Commissioner Skaggs questioned the correspondence on the atrazine settlement. Mr. Rambat stated that he was glad they had done the figuring, but this was a worthy cause and he would keep them posted.
Inspection Department:
• Arrowhead West:
Building Inspector Brad Blankenship stated that he would be receiving plans in a couple of weeks from a metal building company that was working for Arrowhead West.
• Sandy Creek Addition:
Mr. Blankenship stated that he had had several calls about the Sandy Creek Addition and he had told them to come to a meeting, but they never do. Mr. Blankenship commented that they were not in the oil business, but there had been a couple of contractors and a couple of individuals. Commissioner Skaggs questioned if they wanted to know when the lots would be available. Mr. Blankenship stated that they did, but they want more than a 50’ lot. Mr. Howard reminded the Commission that the plat had already been approved and it would be zoned in a Planning and Zoning meeting in December or January and then brought before the Commission for their approval.
• Cabin HVAC:
Commissioner Skaggs commented that the Scout Cabin system had been completed. Mr. Blankenship stated that that was correct and all they had to do was put a lock box around the thermostat. Mr. Blankenship added that that would keep the temperature under control, especially in the summer time.
• 54 Diner:
Commissioner Kumberg questioned what was going on where 54 Diner had been. Mr. Blankenship stated that they were going to build a car wash. Mr. Blankenship stated that the State requires a 45’ setback and you cannot build anything towards the highway, so they would be utilitizing the shell of 54 Diner, which would be brick or block, and start building south. Mr. Howard commented that they would have had to meet the setbacks if they had torn it all down.
Power Plant:
• #6 Engine:
Power Plant Superintendent Ernie Smith informed the Commission that #6 Engine was not generating due to routine maintenance and would be off the books for a month.
Police Department:
• Radar Speed Limit signs:
Police Chief Myers commented that they should have a demonstrator unit for the radar speed limit signs in the next couple of weeks. Chief Myers stated that they would be able to evaluate it and see how if it works for the City. Chief Myers added that this was a Kansas vendor that was going to supply them with the demonstrator.
Commissioner Detwiler questioned if there were speed limit signs on Santa Fe Road. Chief Myers stated that he was not sure if there were or not. Commissioner Detwiler commented that the road was used a lot as a shortcut and vehicles come down it fast from both directions. Mr. Rambat stated that he would post 20 mph speed limit signs in both directions.
Commission:
• Depot:
Commissioner Skaggs complimented Mr. Eric Nystrom for cleaning up the depot area.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Kumberg and carried unanimously.
_____________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_________________________________
LUANN KRAMER, City Clerk
NOVEMBER 05, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector
CALL TO ORDER:
The regular meeting was called to order by Commissioner Detwiler. The Commissioner instructed the Clerk to note that all Commissioners were present with the exception of Mayor Hlavachick and Commissioner Taylor.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Detwiler led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the October 15, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE AMERICAN LEGION LEASE AGREEMENT FOR 2013:
City Attorney Ken Van Blaricum reminded the Commission that the American Legion Lease Agreement had been revised about this time last year and the agreement before them tonight had minor date changes. Mr. Van Blaricum commented that this was a friendly agreement for the American Legion, but does protect the City. Commissioner Skaggs questioned if they were maintaining the proper property and liability insurance. Mr. Van Blaricum stated that he had talked to the insurance agent and they were, but we had not gotten a copy. Commissioner Kumberg made a motion to approve the Lease Agreement with the American Legion. Commissioner Skaggs seconded the motion and the motion and second passed unanimously.
CONSIDERATION AND APPROVAL OF THE HUMANE SOCIETY AGREEMENT FOR 2013:
City Attorney Van Blaricum commented that the Commission had worked hard on this agreement last year and had come up with a good working agreement, but it was always a work in progress. Mr. Van Blaricum pointed out that he had added a paragraph under terms providing that both parties understand and agree that dangerous or vicious animals, including Pit Bull dogs, as defined by Sec. 6.04.300 of the Pratt City Code, are outside the scope of this agreement
Mr. Van Blaricum stated that the Humane Society wanted something in the agreement that stated that the City would not expect them to deal with pits or vicious animals and that the City would take care of that. Mr. Van Blaricum added that the City refers pit bulls to Dr. Clinton Skaggs where they are put in his kennel and arrangements to get hold of the owners were made. Mr. Van Blaricum pointed out that this takes the Humane Society out of the loop. Commissioner Skaggs questioned if the owner was responsible for the expenses. Mr. Van Blaricum stated that it was more complicated than that, because the owner was in violation of a City Code by having a pit bull in the City limits and they could be charged with harboring a pit bull dog and also be held responsible for those expenses. Mr. Van Blaricum explained that the City does have to take care of those expenses at times. Police Chief Gary Myers stated that an owner has five days to relocate the animals outside the City and, if they do not, the animal was impounded. Chief Myers commented that they most generally have compliance.
Commissioner Detwiler commented that she had been contacted by the board and they would like to review the contract at their meeting tomorrow night. Commissioner Detwiler suggested tabling the agreement until they had time to look it over and it was added that it was not a monetary thing, but just wording. Commissioner Skaggs commented that he had no problem with that.
Ms. Sandy Scarberry, Humane Society Manager, addressed the Commission and thanked them for the monetary increase last year and she felt that it was an honor to help those that could not help themselves. Ms. Scarberry stated that she visits with different civic groups, 4-H and the schools to make them more aware of the Humane Society’s mission. Ms. Scarberry commented that they were in the infancy stages of starting a rescue team in Kingman and Pratt where they could step in and help during a disaster, providing they had room. Ms. Scarberry stated that the shelter had made new improvements such as walls, new kennels and a new play area that was possible through grants and memorials. Ms. Scarberry informed the Commission that they had adopted out thirty-five dogs, twenty-six cats, twenty-nine puppies and eight kittens, but they also returned fifty-five pets to their owners. Ms. Scarberry stated that they had over eight hundred animals spayed and neutered through their program this year. Ms. Scarberry added that they were also networking with other societies in the United States to help find homes for the animals.
Commissioner Skaggs questioned if they had made use of the fence given to them by the City. Commissioner Detwiler answered that they were starting to get it installed. Ms. Scarberry added that the kennel improvements would be a four stage project and that fence would be used for a dog run next spring.
CONSIDERATION AND APPROVAL OF PLAY EQUIPMENT FOR LOREN MINNIS PARK ON SOUTH MAIN STREET:
Public Works Director Russell Rambat stated that he had received a flyer in the mail with a good buy on playground equipment. Mr. Rambat commented that he had gotten a quote from that company, which was located in Broken Arrow, Oklahoma, and the total install would be $26,605. Mr. Rambat added that this was a significant savings of over $8,000, but he wanted to get the Commission’s input to see if this would be worth going after. Mr. Rambat stated that this was for the age group from five to twelve years old and it was on sale. Mr. Rambat suggested that it could be purchased before the end of the year and held for a spring install.
City Manager Dave Howard stated that they would like to have the Commission waive the bid requirements. Mr. Rambat stated that it was hard to bid due to different configurations on the equipment. Commissioner Skaggs questioned what we had spent for the equipment in Gebhardt Park. Mr. Rambat stated that it was about $28,000 and Hampton-Pennock Park had been about $34,000. Mr. Rambat repeated that drop specifications would never get you apples to apples. Commissioner Skaggs questioned the freight amount. Mr. Rambat stated that he thought that was the distributor’s freight amount. Commissioner Skaggs asked if the wood chips would be cheaper at Quail. Mr. Rambat stated that they were standard ADA material for fall criteria, but he could look at that. Mr. Howard stated that they would need a motion if they were to move forward. Mr. Rambat commented that we could also wait until another meeting. Commissioner Kumberg questioned if we could save on freight if it was drop shipped here. Mr. Rambat stated that he would check on that as well. Commissioner Detwiler stated that this agenda item would be tabled until the next meeting.
DISCUSSION ON THE POOL EVALUATION:
Public Works Director Rambat commented that Mr. Kyle McCawley from Larkin Aquatics had contacted him by email and had lined out three or four options for the pool. Mr. Rambat pointed out that they were leaning towards removing the existing liner and repairing the concrete, upgrading the patches, pulling out joint material and sandblasting and painting. Mr. Rambat stated that this was the best solution time wise and it was the lowest in cost.
Mr. Rambat explained that the existing liner needed to be removed no matter which option they chose. Mr. Rambat stated that City crews would do that with a skid loader and that would save on the cost. Mr. Rambat commented that he would continue to work with Mr. McCawley, but restoring the existing concrete and not installing a new liner was the best option from maintenance standards. Mr. Rambat stated that there would be less maintenance to painting if the concrete was in good shape.
Commissioner Kumberg questioned if we had a contingency plan if the concrete was in bad condition. Mr. Rambat stated that it would depend on the percentage, but it could be capped or cut out and replaced. Mr. Rambat added that a larger percentage of damage would have them looking at a new liner. Commissioner Skaggs questioned how old the current liner was. Mr. Howard stated that it was installed in 2003 with a five year warranty. Mr. Rambat explained that a liner of any type presents problems in the winter since you have to drain the pumps and the chemicals are off line, but you have to keep water in the pool for the liner. Mr. Rambat added that painted concrete keeps you from having to worry about restoring it.
Mr. Rambat stated that he would get City crews down there right away and get Mr. McCawley back to reassess it in the next couple of weeks. Mr. Rambat commented that he would bring that assessment back to the Commission. Commissioner Skaggs questioned if the toping was 4” thick. Mr. Rambat stated that it was 10” to 11”. Commissioner Skaggs questioned the changes in the shallow and main areas. Mr. Rambat explained that we would cut out a 10’ to 12’ area in the wall, put in a rope and have an access to the two areas for ADA access. Mr. Howard commented that the pool uses a mechanical device now, but there was zero entry, so that would have to be there. Mr. Rambat stated that he had wanted to let the Commission know that they were getting started. Mr. Howard added that the water park project would be discussed later, but the pool was the main concern and those costs could vary.
OPEN AGENDA:
No one in the audience wished to address the Commission.
REPORTS:
City Manager:
• Main Street Seminar:
City Manager Howard informed the Commission that Recreation Director Bruce Pinkall and Finance Director Diana Garten were at Topeka for the Main Street seminar. Mr. Howard added that Mr. Pinkall went for the public relations side and Ms. Garten went for the financial side of the seminar.
• Withers’ development:
Mr. Howard commented that they had poured footings for another building in the Withers’ development and they had also built a road system. Mr. Howard stated that Mr. Withers had hired someone to compact the salvage into blocks that would be hauled off. Mr. Howard explained that they were also raising the elevation on the Patrick property. Mr. Howard added that there was a potential customer that could be located east of Hibbett Sports, but there were no final contracts and he did not know who it was.
• Arrowhead West:
Mr. Howard stated that they had been working with an engineer for Arrowhead West, so the Humane Society would be getting new neighbors in the Industrial Park.
• Maple Street:
Commissioner Skaggs questioned the surveyors that were on Maple Street. Mr. Howard stated that they should be going out for bids on Phase 1 and would have to see what they come back at. Mr. Howard stated that we have language on the bid that we could reject any or all bids and, with no numbers, it was hard to commit. Commissioner Skaggs stated that we needed to proceed as quickly as practical, because we need to be ready if the oil boom gets here. Mr. Howard stated that it was coming and explained that Weatherford International had moved in equipment and their staff was coming, Cresent Services and Stallion Oilfield Services were at the airport. Mr. Howard added that everybody was gearing up and the motels were full with a lot of oil people. Commissioner Skaggs commented that he had watched four Stallion Oilfield Service trucks try to manipulate around the stop lights and he asked if they could not bypass around to the airport. Mr. Howard stated that he was not sure.
Commissioner Detwiler questioned if the street of Mr. Withers was his or ours. Mr. Howard stated that Fincham Street was the City’s and from Highway 61 to Fincham Street was Mr. Withers. Mr. Howard stated that he had been talking to Mr. Withers about extending the sewer system into that area and had asked for easements. Mr. Howard commented that Mr. Withers would like to dedicate it to the City when the project was done. Commissioner Skaggs questioned if we would have the maintenance and upkeep if it was deeded to us. Mr. Howard stated that Mr. Withers had put a thick layer of rotomill down and it was extremely solid, but it could be chip sealed in a year or so.
Commissioner Kumberg questioned if there would be an opportunity when Fincham Street on Wal-Mart’s side would go straight into the other side. Mr. Howard explained that the plan was to apply for a change of access and have three different sections. Mr. Howard added that KDOT would be doing a study in that area and there should do a realignment of the lines. Mr. Howard stated that we were trying to keep that intersection safe for now.
Public Works:
• Curb and Sidewalk Project:
Public Works Director Rambat stated that Arensdorf Construction had finished the curb project last week and would take a week or two to get caught up before starting on the drainage ditch.
• ‘Old Fashioned Christmas’:
Mr. Rambat stated that we were getting ready for ‘Old Fashioned Christmas’ at Fourth and Main Streets.
• Atrazine settlement:
Commissioner Skaggs questioned the correspondence on the atrazine settlement. Mr. Rambat stated that he was glad they had done the figuring, but this was a worthy cause and he would keep them posted.
Inspection Department:
• Arrowhead West:
Building Inspector Brad Blankenship stated that he would be receiving plans in a couple of weeks from a metal building company that was working for Arrowhead West.
• Sandy Creek Addition:
Mr. Blankenship stated that he had had several calls about the Sandy Creek Addition and he had told them to come to a meeting, but they never do. Mr. Blankenship commented that they were not in the oil business, but there had been a couple of contractors and a couple of individuals. Commissioner Skaggs questioned if they wanted to know when the lots would be available. Mr. Blankenship stated that they did, but they want more than a 50’ lot. Mr. Howard reminded the Commission that the plat had already been approved and it would be zoned in a Planning and Zoning meeting in December or January and then brought before the Commission for their approval.
• Cabin HVAC:
Commissioner Skaggs commented that the Scout Cabin system had been completed. Mr. Blankenship stated that that was correct and all they had to do was put a lock box around the thermostat. Mr. Blankenship added that that would keep the temperature under control, especially in the summer time.
• 54 Diner:
Commissioner Kumberg questioned what was going on where 54 Diner had been. Mr. Blankenship stated that they were going to build a car wash. Mr. Blankenship stated that the State requires a 45’ setback and you cannot build anything towards the highway, so they would be utilitizing the shell of 54 Diner, which would be brick or block, and start building south. Mr. Howard commented that they would have had to meet the setbacks if they had torn it all down.
Power Plant:
• #6 Engine:
Power Plant Superintendent Ernie Smith informed the Commission that #6 Engine was not generating due to routine maintenance and would be off the books for a month.
Police Department:
• Radar Speed Limit signs:
Police Chief Myers commented that they should have a demonstrator unit for the radar speed limit signs in the next couple of weeks. Chief Myers stated that they would be able to evaluate it and see how if it works for the City. Chief Myers added that this was a Kansas vendor that was going to supply them with the demonstrator.
Commissioner Detwiler questioned if there were speed limit signs on Santa Fe Road. Chief Myers stated that he was not sure if there were or not. Commissioner Detwiler commented that the road was used a lot as a shortcut and vehicles come down it fast from both directions. Mr. Rambat stated that he would post 20 mph speed limit signs in both directions.
Commission:
• Depot:
Commissioner Skaggs complimented Mr. Eric Nystrom for cleaning up the depot area.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Kumberg and carried unanimously.
_____________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_________________________________
LUANN KRAMER, City Clerk
Thursday, November 15, 2012
11/19/12-City Commission Meeting Agenda
MONDAY
NOVEMBER 19, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – November 05, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Presentation of City Service Awards – Mayor and Commission
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Presentation by DeWayne Bryant, Pratt Health Foundation Executive Director
5.4 Consideration and Approval of Proposal for the Development of Concept Plans & Transportation Enhancement Application & Proposed Engineering Services Contract for the Main Street Streetscape Project - Alan Luttrell & Paul Stoner, EBH & Associates
5.5 Consideration and Approval of the Re-Plat of Lot 2 Block 6 in the Lemon/Withers Division – Dave Howard, City Manager
5.6 Consideration and Approval of Ordinance 1212 Amending Zoning Classification for Lot 2, Block 6 in the Lemon/Withers Addition – Ken Van Blaricum, City Attorney; Dave Howard, City Manager
5.7 Consideration and Approval of Ordinance 1210 Amending Electric Utility Deposits – Ken Van Blaricum, City Attorney
5.8 Consideration and Approval of Ordinance 1211 Amending the Late Payment Charge on Delinquent Utility Bills – Ken Van Blaricum, City Attorney
5.9 Continued Consideration and Approval of Play Equipment for Loren Minnis Park on South Main Street – Russell Rambat, Public Works Director
5.10 Consideration and Approval of Costs Associated with the Replacement of 115 Thousand Volt Deferential Protection Relays – Kelly Hemphill, Dir. of Electric Utilities
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
NOVEMBER 19, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – November 05, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Presentation of City Service Awards – Mayor and Commission
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Presentation by DeWayne Bryant, Pratt Health Foundation Executive Director
5.4 Consideration and Approval of Proposal for the Development of Concept Plans & Transportation Enhancement Application & Proposed Engineering Services Contract for the Main Street Streetscape Project - Alan Luttrell & Paul Stoner, EBH & Associates
5.5 Consideration and Approval of the Re-Plat of Lot 2 Block 6 in the Lemon/Withers Division – Dave Howard, City Manager
5.6 Consideration and Approval of Ordinance 1212 Amending Zoning Classification for Lot 2, Block 6 in the Lemon/Withers Addition – Ken Van Blaricum, City Attorney; Dave Howard, City Manager
5.7 Consideration and Approval of Ordinance 1210 Amending Electric Utility Deposits – Ken Van Blaricum, City Attorney
5.8 Consideration and Approval of Ordinance 1211 Amending the Late Payment Charge on Delinquent Utility Bills – Ken Van Blaricum, City Attorney
5.9 Continued Consideration and Approval of Play Equipment for Loren Minnis Park on South Main Street – Russell Rambat, Public Works Director
5.10 Consideration and Approval of Costs Associated with the Replacement of 115 Thousand Volt Deferential Protection Relays – Kelly Hemphill, Dir. of Electric Utilities
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Monday, November 5, 2012
10/15/12-Approved City Commission Meeting Minutes
MONDAY
OCTOBER 15, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the October 01, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF A RUNNING EVENT THROUGH LEMON’S PARK:
Ms. Haley Fitzsimmons addressed the Commission concerning Sacred Heart PTO hosting a 5K run on November 17th that would take them through Lemon’s Park and the proceeds would benefit the children in their classrooms. Ms. Fitzsimmons commented that the 5K would be at 7:00 p.m. so that they would be running through Lemon’s Park after the Christmas lights were on and then through Sixth Street Park up to the pool and back again. Commissioner Detwiler questioned the traffic concern at that time. Commissioner Taylor commented that he thought this was a great idea and a good place to have it, but was also concerned about it being dark. Ms. Fitzsimmons stated that she would check into moving it to 9:00 a.m.
City Manager Howard questioned if they would need anything from the City, such as trash receptacles. Ms. Fitzsimmons stated that they would take care of the trash. Commissioner Kumberg questioned holding off traffic on the cross streets. Ms. Fitzsimmons commented that she could contact someone when they know how many runners they would have and discuss that possibility. Mr. Howard stated that she could get hold of Chief Myers for those arrangements. Commissioner Detwiler made a motion to allow Sacred Heart PTO to host a 5K run as described on November 17th at 9:00 a.m. The motion was seconded by Commissioner Kumberg and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR TWO 750 KVA PADMOUNT TRANSFORMERS:
Director of Electric Utilities Kelly Hemphill informed the Commission that they had sent out two bid requests for transformers and two had been returned. Mr. Hemphill explained that one transformer would be for the new motel and one as a stock item. Mr. Hemphill stated that Stanion Wholesale Electric returned a bid of $28,114.61 with a ten to twelve week lead time and Kriz-Davis submitted a bid of $37,785.08 with a twelve to fourteen week lead time. Mr. Hemphill recommended to the Commission that we accept the low bid from Stanion Wholesale Electric.
A motion by Commissioner Taylor to accept the bid from Stanion Wholesale Electric for the 750 KVA transformers in the amount of $28,114.61 was seconded by Commissioner Skaggs. The motion and second passed unanimously.
UPDATE ON WWTP IMPROVEMENT PROJECT:
EBH Engineer Alan Luttrell introduced Mr. Jim Kohman, who would be presenting the power point presentation to the Commission. Mr. Luttrell stated that they were close to going to bids on this project, but there had been some major changes that had caused the cost to escalate. Mr. Luttrell commented that the recent plant had been built in the 1950’s and the recent letter from the EPA made them question how we look to the future with Kansas Department of Wildlife and Parks downstream, what we should do and what needs to be done.
Mr. Kohman presented a picture power point presentation to the Commission that addressed how everything that was going to be done needed to be done. Mr. Kohman stated that the original plant was upgraded in the 1960’s and in 1998, which did not include a lot of work on the sludge end of it, which helped contain costs. Mr. Kohman pointed out the areas where the project would take place, which included a pipeline to convey waste activated sludge to digesters and new controls to track the wasting operation. Mr. Kohman commented that they would also be converting the anaerobic digesters to aerobic digesters, construct a biosolids handling building and a maintenance shop, install covers on the flow equalization tanks and construct a sludge cleanout sump.
Mr. Kohman explained that the biosolids handling would include installing a new belt filter press that would squeeze all the water out of the sludge so that it could be taken to the landfill or to fields. City Manager Howard questioned how often the press would need to be run with our current load. Mr. Kohman stated that it would probably be a couple times a week and that, with the belt filter press, you increase the volume you haul. Commissioner Kumberg questioned if that took a special truck. Mr. Kohman stated that it could be put in a dumpster. Mayor Hlavachick asked if the landfill would take it. Mr. Kohman explained that it would be high quality sludge.
Mr. Kohman stated that this would take care of all the concerns of the EPA and would give the operators more control to watch the computer and know when it was done. Commissioner Skaggs questioned if our capacity would increase with KDWP being added. Mr. Kohman commented that it should be very small. Commissioner Kumberg questioned the initial problem with algae. Mr. Kohman stated that that was caused by the sludge that got built up. Commissioner Kumberg asked if there would be any algaecides put in after the covers were put on. Mr. Kohman stated that they could not do that because it would end up in the creek.
Commissioner Skaggs questioned what price we were looking at. Mr. Howard stated that they would be looking at the big picture and going out for bids to see what those numbers were. Mr. Luttrell stated that there were still things that needed to be done that had not been discussed. Mr. Howard added that the goal was to afford the project without having to do a rate increase. Commissioner Kumberg questioned what the cost was to run the facility. Mr. Howard stated that he had those figures, but not with him. Mr. Howard added that we had been saving for this project for years. Mr. Luttrell commented that this process would be amazing and give tremendous treatment at the plant. Mr. Kohman added that the EPA lowering emissions standard was the last increase. Mr. Howard commented that the bids would be brought to the Commission for approval.
UPDATE AND DISCUSSION ON MAIN STREET STREETSCAPE PROJECT:
Mr. Luttrell informed the Commission that he had heard back from KDOT and they were going to do the street scape projects, but there was not an application date yet. Mr. Luttrell stated that there would be a workshop on or around November 5th and then the application would be available on their website with all the particulars. Mr. Luttrell suggested that a street scape committee be put together once the application comes out. Recreation Director Bruce Pinkall stated that he had already visited with some of the downtown businesses and he had sent out an email and letters. Mr. Pinkall commented that he had heard from about fifteen and there was one concerned about the Main Street project just finishing and wanted more recovery time. Mr. Pinkall added that the majority of them were interested, but wanted more information.
Mayor Hlavachick commented that he also had a concern about it coming on the heels of the Main Street project. Mr. Luttrell explained that the earliest construction would be in 2014, but they could push it back another year. Commissioner Taylor questioned if there was a dollar figure that went with the 80/20 split. Mr. Luttrell stated that they do not set a dollar amount. Commissioner Detwiler questioned what the engineering costs would be. Mr. Luttrell stated that they were generally around 8% to 10% of the project cost and that was the City’s responsibility. Mayor Hlavachick commented that he liked the idea of a committee. Mr. Howard stated that we had had a couple volunteer for that service. Mr. Luttrell stated that the worst scenario would be that the application would be due the end of December, but he was thinking that it would be early spring.
DISCUSSION ON RECREATIONAL TRAIL PROGRAM AND COST SHARE FUNDING:
Recreation Director Bruce Pinkall informed the Commission that he had applied for this grant about a year ago and had received the acceptance letter a couple of weeks ago. Mr. Pinkall explained phase one and two and that we had been approved for about half of what we had asked for. Mr. Pinkall added that this would be for a walking trail around the Sports Complex. Commissioner Taylor questioned what the distance of the trail would be. Mr. Pinkall stated it was about 4,057 feet.
Mr. Pinkall stated that the plan was to accept the grant and begin the process on Country Club Road up to Sixth Street using 8’ sidewalks. After little discussion, Mr. Pinkall commented that he was excited about Green Sports Complex being connected to the City with a walking path. Mr. Pinkall stated that he would keep the Commission updated on the program.
CONSIDERATION AND APPROVAL OF BID FOR HVAC SYSTEM FOR THE BOY SCOUT CABIN:
Building Inspector Brad Blankenship commented that he had gone out for HVAC unit bids for the Scout Cabin. Mr. Blankenship explained that there had been a clerical error on the first bid request so he had put out a corrected bid request and received two bids back. Mr. Blankenship stated that the bids were very close, with one bidding a Lenox and the other bid a Carrier. Mr. Blankenship explained that they were apples for apples and you could not have both companies bidding Lenox. Mr. Blankenship stated that Integreen Services had sent in a bid that was $27 cheaper than Adam’s Electric; therefore, he recommended that the Commission approve the bid from Integreen Services for the HVAC unit for the Scout Cabin.
Commissioner Skaggs stated that he had an anonymous donor that would pay for the HVAC unit and he then made a motion to accept the bid from Integreen Services. The motion was seconded by Commissioner Kumberg and carried unanimously.
City Manager Dave Howard and City Clerk LuAnn Kramer explained to the Commission their concerns for customers that leave the City’s services without paying their bill and the need to increase the electric deposit. Ms. Kramer stated that she was open to whatever deposit the Commission felt was fair and that her department did not object to accepting letters of credit. Mr. Howard commented that the figures that were in the packet showed that there had already been twenty-five customers this year leave without paying anything on their bill and all the City had was the $100 deposit to apply towards that balance. Ms. Kramer commented that there were several customers who were ‘repeat offenders’ and would come on our utilities, leave us with a bad debt and then return to have another account set-up once the State Set-off had paid the bad debt. Ms. Kramer added that there were several of the bad debt customers that live under someone else’s name because they had not paid their bad debt in full, which was a requirement to come back on our service as a new customer.
After a fairly lengthy discussion, Mayor Taylor made a motion to increase the electric deposit from $100 to $200 and start accepting letters of credit. The motion was seconded by Commissioner Kumberg. Mayor Hlavachick commented that something should be worked in about previous bad debts and their deposit amount. City Attorney Ken Van Blaricum stated that he would do that. Commissioner Taylor amended his motion to include previous bad debt customer’s deposit would be determined by City staff. Commissioner Kumberg seconded the amendment and the motion was approved unanimously.
Ms. Kramer questioned what they wanted to do with the possible late charge increase. Mayor Hlavachick stated that he was okay with the late fee going to 5%. Commissioner Kumberg made a motion to increase the late charge from 2% to 5%. The motion was seconded by Commissioner Detwiler and carried unanimously.
OPEN AGENDA:
Luca:
• Pledge of Allegiance & Constitution:
Mr. Luca Matei addressed the Commission concerning starting the meeting with the Pledge of Allegiance and pointed out that it states ‘justice for all’ and suggested that the Commission recite the Constitution instead. Mr. Matei read a scripture from the Bible and stated that this does not mean anything and Judges and attorneys do not know the Constitution. Mr. Matei commented that they convict people based on anything and the Catholic churches punish people not because they do a crime, but to scare them. Mayor Hlavachick questioned what this had to do with the City. Mr. Matei continued stating that the punishment was not for the good of the person, but the good of the public. Mr. Matei stated that it was important to apply the Constitution.
Mr. Matei stated that people complain that they do not have enough money to pay their bills and they do not have a way to find a job. Mr. Matei commented that the police become servants of the system and that this is a fascist system and deprives people of their means.
REPORTS:
City Manager:
• Hospital’s New Addition:
Mr. Howard commented that he had met with City and hospital staff to go over the preliminary layout for the new addition. Mr. Howard stated that there were some issues to work out and that it would come before the Commission when the time was right. Mr. Howard informed the Commission that Director of Electric Utilities Hemphill would be meeting with their electrical engineer fairly soon.
• Lemon’s Park shelter:
Mr. Howard informed the Commission that one of the shelter houses at Lemon’s Park had been used for a birthday party and the condition that it was left in was criminal; therefore, it had been turned over to the police. Mr. Howard stated that it had not been previously reserved and this was what we deal with in this community.
Police Chief Gary Myers stated that there was not a square area of the shelter that had not been smeared with icing and there was also a container of potato salad, hamburgers and beer cans. Chief Myers added that there was a polycart there, but it had not been used. Chief Myers stated that there had been a cake ordered from Dillon’s and they had gotten a name and number. Chief Myers informed the Commission that this person had been contacted and they were told that the City was very unhappy with the condition of the shelter house and it had to be cleaned up to our satisfaction.
Chief Myers stated that he had reviewed the Statutes and there were two that dealt with criminal littering in a park or public property, which this did. Chief Myers commented that the contact person had cleaned it up with a hose and it was to his satisfaction. Commissioner Taylor questioned why they left it that way. Chief Myers stated that there was no explanation, but there was more than one adult responsible, but the others had taken off. City Attorney Van Blaricum stated that this was a social issue and it was a sad fact that people act this way and do not think too much about it. Mr. Van Blaricum added that it was not clever that they left the receipt and we were able to track her down, but this was what the City had to deal with sometimes.
Public Works:
• Centennial Park:
Public Works Director Rambat stated that the roof on the bathroom in Centennial Park had been completed, the sewer line was installed and hooked up and the water line should be done in about a week or so. Mr. Rambat informed the Commission that it would go on-line next spring.
• South Park improvements:
Mr. Rambat stated that he was looking at the equipment for the South Park and should have prices for the Commission at the next meeting.
• Curb project:
Mr. Rambat stated that the curb project should be done in the next couple of weeks and then they would start on the drainage ditch project. Mayor Hlavachick asked that Mr. Rambat let Mr. Arensdorf know that they had done an excellent job on the curbs.
• Pool:
Mr. Rambat commented that he had visited with Mr. Kyle McCawley and he should have some options for our pool in the next couple of weeks.
Inspections:
• Lemon’s lights building:
Building Inspector Blankenship stated that he would be putting together some information on the building for the Lemon Park lights. Mr. Blankenship commented that he had visited with Ms. Deb Goyen concerning whether to build on to the existing building or build new somewhere else and that it should go out for bids since it was a City project.
• Municipal Building electrical issues:
Mr. Blankenship stated that he had visited with Mr. Howard and Mr. Pinkall concerning the electrical issues at the Municipal Building. Mr. Blankenship commented that this was an 80 year old building and it was exceeding the amperage that it could hold and it would cost money to upgrade, but it could be done.
• Up and Coming projects:
Mr. Blankenship stated that he had been contacted by Ms. Gay Cummins and she was going to be doing a home plus residential ‘business’ and had purchased two lots on Eastland Avenue. Mr. Blankenship stated that this would be for elderly that needed assistance with driving and a place to be checked on twenty-four hours a day.
Mr. Blankenship stated that he was also working with the hospital addition and the new motel.
Electric Departments:
• Power Plant:
Director of Electric Utilities Hemphill stated that the power plant had run for two days due to the Holcomb plant being shut down.
• Line Distribution:
Mr. Hemphill commented that the line guys were concentrating on the switch replacements in substation one.
Recreation:
• Eagle Scout:
Recreation Director Pinkall commented that Mr. Joseph Loomis had been working on his Eagle Scout project and had created a brochure which would be passed out to the Community to promote our park systems. Mr. Pinkall shared the brochure with City staff.
• College Rodeo:
Mr. Pinkall stated that the college rodeo had been successful this weekend. Chief Myers stated that there had been no police intervention, although there had been some confusion on where they were to park. Chief Myers added that several participants had not received any information on the parking change, but that was resolved and there were no other problems reported.
City Clerk/Utilities:
• Retirement Party and Memorial Service:
City Clerk Kramer reminded the Commission that there would be a retirement party for Mr. Phil Harmon, who had returned from the sanitation department on October 1, 2012. Ms. Kramer also informed the Commission of the Memorial Service on Saturday, November 3, 2012 for Mr. Jim Zeltner.
Mayor and Commission:
• November 5th meeting:
Mayor Hlavachick stated that he would be out of town on November 5th and would not be able to make the meeting that evening. Commissioner Taylor commented that he would also be gone that day.
• Train ride:
Commissioner Detwiler stated that there were three City employees that rode the Operation Life Saver Train and they witnessed someone who drove around the crossing gates, but there were no officers in the area. Commissioner Detwiler commented that, if they had been stopped, the fine could be up to $1,000. Commissioner Detwiler explained that they had gone almost to Langdon and the railroad had gone to great expense to get the train here.
• Open House:
Commissioner Detwiler commented that she had attended the open house at the living center last week and she encouraged everybody to go up and see it. Commissioner Detwiler stated that they had done attractive upgrades and it was not institutional looking. Mayor Hlavachick stated that he was supposed to be there, but he had been ill.
• Municipal Building:
Commissioner Skaggs commented that they had talked about looking for an engineering firm to look at the whole structure of the Municipal Building and questioned where we were on that. Mr. Howard stated that he had talked to two engineers and those expenses were in next year’s budget. Commissioner Skaggs stated that the electrical problems were the tip of the iceberg. Commissioner Skaggs explained that the curtains were an embarrassment and there were a lot of areas that needed attention. Mr. Howard stated that the curtains were something that we could address.
Mr. Pinkall explained that things had not been done while it was being considered for the fitness center. Commissioner Skaggs questioned why the old basketball goals were in a heap in the back room. Mr. Pinkall explained that those were the shorter goals. Commissioner Skaggs questioned if we were ‘hoarding’. Mayor Hlavachick explained that some of the files upstairs had to be kept. Commissioner Skaggs stated that this had crept up on us over the years.
Discussion:
City Manager Howard questioned if they should appoint someone to run the next meeting since the Mayor and Vice-Mayor were going to be gone. Commissioner Skaggs stated that he felt Commissioner Detwiler should run the meeting and Commissioner Kumberg agreed. Mayor Hlavachick commented that he would let them know if his plans changed.
ADJOURN:
A motion by Commissioner Taylor to adjourn was seconded by Commissioner Detwiler. The motion and second passed unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________________
LUANN KRAMER, City Clerk
OCTOBER 15, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the October 01, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF A RUNNING EVENT THROUGH LEMON’S PARK:
Ms. Haley Fitzsimmons addressed the Commission concerning Sacred Heart PTO hosting a 5K run on November 17th that would take them through Lemon’s Park and the proceeds would benefit the children in their classrooms. Ms. Fitzsimmons commented that the 5K would be at 7:00 p.m. so that they would be running through Lemon’s Park after the Christmas lights were on and then through Sixth Street Park up to the pool and back again. Commissioner Detwiler questioned the traffic concern at that time. Commissioner Taylor commented that he thought this was a great idea and a good place to have it, but was also concerned about it being dark. Ms. Fitzsimmons stated that she would check into moving it to 9:00 a.m.
City Manager Howard questioned if they would need anything from the City, such as trash receptacles. Ms. Fitzsimmons stated that they would take care of the trash. Commissioner Kumberg questioned holding off traffic on the cross streets. Ms. Fitzsimmons commented that she could contact someone when they know how many runners they would have and discuss that possibility. Mr. Howard stated that she could get hold of Chief Myers for those arrangements. Commissioner Detwiler made a motion to allow Sacred Heart PTO to host a 5K run as described on November 17th at 9:00 a.m. The motion was seconded by Commissioner Kumberg and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR TWO 750 KVA PADMOUNT TRANSFORMERS:
Director of Electric Utilities Kelly Hemphill informed the Commission that they had sent out two bid requests for transformers and two had been returned. Mr. Hemphill explained that one transformer would be for the new motel and one as a stock item. Mr. Hemphill stated that Stanion Wholesale Electric returned a bid of $28,114.61 with a ten to twelve week lead time and Kriz-Davis submitted a bid of $37,785.08 with a twelve to fourteen week lead time. Mr. Hemphill recommended to the Commission that we accept the low bid from Stanion Wholesale Electric.
A motion by Commissioner Taylor to accept the bid from Stanion Wholesale Electric for the 750 KVA transformers in the amount of $28,114.61 was seconded by Commissioner Skaggs. The motion and second passed unanimously.
UPDATE ON WWTP IMPROVEMENT PROJECT:
EBH Engineer Alan Luttrell introduced Mr. Jim Kohman, who would be presenting the power point presentation to the Commission. Mr. Luttrell stated that they were close to going to bids on this project, but there had been some major changes that had caused the cost to escalate. Mr. Luttrell commented that the recent plant had been built in the 1950’s and the recent letter from the EPA made them question how we look to the future with Kansas Department of Wildlife and Parks downstream, what we should do and what needs to be done.
Mr. Kohman presented a picture power point presentation to the Commission that addressed how everything that was going to be done needed to be done. Mr. Kohman stated that the original plant was upgraded in the 1960’s and in 1998, which did not include a lot of work on the sludge end of it, which helped contain costs. Mr. Kohman pointed out the areas where the project would take place, which included a pipeline to convey waste activated sludge to digesters and new controls to track the wasting operation. Mr. Kohman commented that they would also be converting the anaerobic digesters to aerobic digesters, construct a biosolids handling building and a maintenance shop, install covers on the flow equalization tanks and construct a sludge cleanout sump.
Mr. Kohman explained that the biosolids handling would include installing a new belt filter press that would squeeze all the water out of the sludge so that it could be taken to the landfill or to fields. City Manager Howard questioned how often the press would need to be run with our current load. Mr. Kohman stated that it would probably be a couple times a week and that, with the belt filter press, you increase the volume you haul. Commissioner Kumberg questioned if that took a special truck. Mr. Kohman stated that it could be put in a dumpster. Mayor Hlavachick asked if the landfill would take it. Mr. Kohman explained that it would be high quality sludge.
Mr. Kohman stated that this would take care of all the concerns of the EPA and would give the operators more control to watch the computer and know when it was done. Commissioner Skaggs questioned if our capacity would increase with KDWP being added. Mr. Kohman commented that it should be very small. Commissioner Kumberg questioned the initial problem with algae. Mr. Kohman stated that that was caused by the sludge that got built up. Commissioner Kumberg asked if there would be any algaecides put in after the covers were put on. Mr. Kohman stated that they could not do that because it would end up in the creek.
Commissioner Skaggs questioned what price we were looking at. Mr. Howard stated that they would be looking at the big picture and going out for bids to see what those numbers were. Mr. Luttrell stated that there were still things that needed to be done that had not been discussed. Mr. Howard added that the goal was to afford the project without having to do a rate increase. Commissioner Kumberg questioned what the cost was to run the facility. Mr. Howard stated that he had those figures, but not with him. Mr. Howard added that we had been saving for this project for years. Mr. Luttrell commented that this process would be amazing and give tremendous treatment at the plant. Mr. Kohman added that the EPA lowering emissions standard was the last increase. Mr. Howard commented that the bids would be brought to the Commission for approval.
UPDATE AND DISCUSSION ON MAIN STREET STREETSCAPE PROJECT:
Mr. Luttrell informed the Commission that he had heard back from KDOT and they were going to do the street scape projects, but there was not an application date yet. Mr. Luttrell stated that there would be a workshop on or around November 5th and then the application would be available on their website with all the particulars. Mr. Luttrell suggested that a street scape committee be put together once the application comes out. Recreation Director Bruce Pinkall stated that he had already visited with some of the downtown businesses and he had sent out an email and letters. Mr. Pinkall commented that he had heard from about fifteen and there was one concerned about the Main Street project just finishing and wanted more recovery time. Mr. Pinkall added that the majority of them were interested, but wanted more information.
Mayor Hlavachick commented that he also had a concern about it coming on the heels of the Main Street project. Mr. Luttrell explained that the earliest construction would be in 2014, but they could push it back another year. Commissioner Taylor questioned if there was a dollar figure that went with the 80/20 split. Mr. Luttrell stated that they do not set a dollar amount. Commissioner Detwiler questioned what the engineering costs would be. Mr. Luttrell stated that they were generally around 8% to 10% of the project cost and that was the City’s responsibility. Mayor Hlavachick commented that he liked the idea of a committee. Mr. Howard stated that we had had a couple volunteer for that service. Mr. Luttrell stated that the worst scenario would be that the application would be due the end of December, but he was thinking that it would be early spring.
DISCUSSION ON RECREATIONAL TRAIL PROGRAM AND COST SHARE FUNDING:
Recreation Director Bruce Pinkall informed the Commission that he had applied for this grant about a year ago and had received the acceptance letter a couple of weeks ago. Mr. Pinkall explained phase one and two and that we had been approved for about half of what we had asked for. Mr. Pinkall added that this would be for a walking trail around the Sports Complex. Commissioner Taylor questioned what the distance of the trail would be. Mr. Pinkall stated it was about 4,057 feet.
Mr. Pinkall stated that the plan was to accept the grant and begin the process on Country Club Road up to Sixth Street using 8’ sidewalks. After little discussion, Mr. Pinkall commented that he was excited about Green Sports Complex being connected to the City with a walking path. Mr. Pinkall stated that he would keep the Commission updated on the program.
CONSIDERATION AND APPROVAL OF BID FOR HVAC SYSTEM FOR THE BOY SCOUT CABIN:
Building Inspector Brad Blankenship commented that he had gone out for HVAC unit bids for the Scout Cabin. Mr. Blankenship explained that there had been a clerical error on the first bid request so he had put out a corrected bid request and received two bids back. Mr. Blankenship stated that the bids were very close, with one bidding a Lenox and the other bid a Carrier. Mr. Blankenship explained that they were apples for apples and you could not have both companies bidding Lenox. Mr. Blankenship stated that Integreen Services had sent in a bid that was $27 cheaper than Adam’s Electric; therefore, he recommended that the Commission approve the bid from Integreen Services for the HVAC unit for the Scout Cabin.
Commissioner Skaggs stated that he had an anonymous donor that would pay for the HVAC unit and he then made a motion to accept the bid from Integreen Services. The motion was seconded by Commissioner Kumberg and carried unanimously.
CONTINUED DISCUSSION ON INCREASE IN ELECTRIC DEPOSITS AND LATE CHARGES:
City Manager Dave Howard and City Clerk LuAnn Kramer explained to the Commission their concerns for customers that leave the City’s services without paying their bill and the need to increase the electric deposit. Ms. Kramer stated that she was open to whatever deposit the Commission felt was fair and that her department did not object to accepting letters of credit. Mr. Howard commented that the figures that were in the packet showed that there had already been twenty-five customers this year leave without paying anything on their bill and all the City had was the $100 deposit to apply towards that balance. Ms. Kramer commented that there were several customers who were ‘repeat offenders’ and would come on our utilities, leave us with a bad debt and then return to have another account set-up once the State Set-off had paid the bad debt. Ms. Kramer added that there were several of the bad debt customers that live under someone else’s name because they had not paid their bad debt in full, which was a requirement to come back on our service as a new customer.
After a fairly lengthy discussion, Mayor Taylor made a motion to increase the electric deposit from $100 to $200 and start accepting letters of credit. The motion was seconded by Commissioner Kumberg. Mayor Hlavachick commented that something should be worked in about previous bad debts and their deposit amount. City Attorney Ken Van Blaricum stated that he would do that. Commissioner Taylor amended his motion to include previous bad debt customer’s deposit would be determined by City staff. Commissioner Kumberg seconded the amendment and the motion was approved unanimously.
Ms. Kramer questioned what they wanted to do with the possible late charge increase. Mayor Hlavachick stated that he was okay with the late fee going to 5%. Commissioner Kumberg made a motion to increase the late charge from 2% to 5%. The motion was seconded by Commissioner Detwiler and carried unanimously.
OPEN AGENDA:
Luca:
• Pledge of Allegiance & Constitution:
Mr. Luca Matei addressed the Commission concerning starting the meeting with the Pledge of Allegiance and pointed out that it states ‘justice for all’ and suggested that the Commission recite the Constitution instead. Mr. Matei read a scripture from the Bible and stated that this does not mean anything and Judges and attorneys do not know the Constitution. Mr. Matei commented that they convict people based on anything and the Catholic churches punish people not because they do a crime, but to scare them. Mayor Hlavachick questioned what this had to do with the City. Mr. Matei continued stating that the punishment was not for the good of the person, but the good of the public. Mr. Matei stated that it was important to apply the Constitution.
Mr. Matei stated that people complain that they do not have enough money to pay their bills and they do not have a way to find a job. Mr. Matei commented that the police become servants of the system and that this is a fascist system and deprives people of their means.
REPORTS:
City Manager:
• Hospital’s New Addition:
Mr. Howard commented that he had met with City and hospital staff to go over the preliminary layout for the new addition. Mr. Howard stated that there were some issues to work out and that it would come before the Commission when the time was right. Mr. Howard informed the Commission that Director of Electric Utilities Hemphill would be meeting with their electrical engineer fairly soon.
• Lemon’s Park shelter:
Mr. Howard informed the Commission that one of the shelter houses at Lemon’s Park had been used for a birthday party and the condition that it was left in was criminal; therefore, it had been turned over to the police. Mr. Howard stated that it had not been previously reserved and this was what we deal with in this community.
Police Chief Gary Myers stated that there was not a square area of the shelter that had not been smeared with icing and there was also a container of potato salad, hamburgers and beer cans. Chief Myers added that there was a polycart there, but it had not been used. Chief Myers stated that there had been a cake ordered from Dillon’s and they had gotten a name and number. Chief Myers informed the Commission that this person had been contacted and they were told that the City was very unhappy with the condition of the shelter house and it had to be cleaned up to our satisfaction.
Chief Myers stated that he had reviewed the Statutes and there were two that dealt with criminal littering in a park or public property, which this did. Chief Myers commented that the contact person had cleaned it up with a hose and it was to his satisfaction. Commissioner Taylor questioned why they left it that way. Chief Myers stated that there was no explanation, but there was more than one adult responsible, but the others had taken off. City Attorney Van Blaricum stated that this was a social issue and it was a sad fact that people act this way and do not think too much about it. Mr. Van Blaricum added that it was not clever that they left the receipt and we were able to track her down, but this was what the City had to deal with sometimes.
Public Works:
• Centennial Park:
Public Works Director Rambat stated that the roof on the bathroom in Centennial Park had been completed, the sewer line was installed and hooked up and the water line should be done in about a week or so. Mr. Rambat informed the Commission that it would go on-line next spring.
• South Park improvements:
Mr. Rambat stated that he was looking at the equipment for the South Park and should have prices for the Commission at the next meeting.
• Curb project:
Mr. Rambat stated that the curb project should be done in the next couple of weeks and then they would start on the drainage ditch project. Mayor Hlavachick asked that Mr. Rambat let Mr. Arensdorf know that they had done an excellent job on the curbs.
• Pool:
Mr. Rambat commented that he had visited with Mr. Kyle McCawley and he should have some options for our pool in the next couple of weeks.
Inspections:
• Lemon’s lights building:
Building Inspector Blankenship stated that he would be putting together some information on the building for the Lemon Park lights. Mr. Blankenship commented that he had visited with Ms. Deb Goyen concerning whether to build on to the existing building or build new somewhere else and that it should go out for bids since it was a City project.
• Municipal Building electrical issues:
Mr. Blankenship stated that he had visited with Mr. Howard and Mr. Pinkall concerning the electrical issues at the Municipal Building. Mr. Blankenship commented that this was an 80 year old building and it was exceeding the amperage that it could hold and it would cost money to upgrade, but it could be done.
• Up and Coming projects:
Mr. Blankenship stated that he had been contacted by Ms. Gay Cummins and she was going to be doing a home plus residential ‘business’ and had purchased two lots on Eastland Avenue. Mr. Blankenship stated that this would be for elderly that needed assistance with driving and a place to be checked on twenty-four hours a day.
Mr. Blankenship stated that he was also working with the hospital addition and the new motel.
Electric Departments:
• Power Plant:
Director of Electric Utilities Hemphill stated that the power plant had run for two days due to the Holcomb plant being shut down.
• Line Distribution:
Mr. Hemphill commented that the line guys were concentrating on the switch replacements in substation one.
Recreation:
• Eagle Scout:
Recreation Director Pinkall commented that Mr. Joseph Loomis had been working on his Eagle Scout project and had created a brochure which would be passed out to the Community to promote our park systems. Mr. Pinkall shared the brochure with City staff.
• College Rodeo:
Mr. Pinkall stated that the college rodeo had been successful this weekend. Chief Myers stated that there had been no police intervention, although there had been some confusion on where they were to park. Chief Myers added that several participants had not received any information on the parking change, but that was resolved and there were no other problems reported.
City Clerk/Utilities:
• Retirement Party and Memorial Service:
City Clerk Kramer reminded the Commission that there would be a retirement party for Mr. Phil Harmon, who had returned from the sanitation department on October 1, 2012. Ms. Kramer also informed the Commission of the Memorial Service on Saturday, November 3, 2012 for Mr. Jim Zeltner.
Mayor and Commission:
• November 5th meeting:
Mayor Hlavachick stated that he would be out of town on November 5th and would not be able to make the meeting that evening. Commissioner Taylor commented that he would also be gone that day.
• Train ride:
Commissioner Detwiler stated that there were three City employees that rode the Operation Life Saver Train and they witnessed someone who drove around the crossing gates, but there were no officers in the area. Commissioner Detwiler commented that, if they had been stopped, the fine could be up to $1,000. Commissioner Detwiler explained that they had gone almost to Langdon and the railroad had gone to great expense to get the train here.
• Open House:
Commissioner Detwiler commented that she had attended the open house at the living center last week and she encouraged everybody to go up and see it. Commissioner Detwiler stated that they had done attractive upgrades and it was not institutional looking. Mayor Hlavachick stated that he was supposed to be there, but he had been ill.
• Municipal Building:
Commissioner Skaggs commented that they had talked about looking for an engineering firm to look at the whole structure of the Municipal Building and questioned where we were on that. Mr. Howard stated that he had talked to two engineers and those expenses were in next year’s budget. Commissioner Skaggs stated that the electrical problems were the tip of the iceberg. Commissioner Skaggs explained that the curtains were an embarrassment and there were a lot of areas that needed attention. Mr. Howard stated that the curtains were something that we could address.
Mr. Pinkall explained that things had not been done while it was being considered for the fitness center. Commissioner Skaggs questioned why the old basketball goals were in a heap in the back room. Mr. Pinkall explained that those were the shorter goals. Commissioner Skaggs questioned if we were ‘hoarding’. Mayor Hlavachick explained that some of the files upstairs had to be kept. Commissioner Skaggs stated that this had crept up on us over the years.
Discussion:
City Manager Howard questioned if they should appoint someone to run the next meeting since the Mayor and Vice-Mayor were going to be gone. Commissioner Skaggs stated that he felt Commissioner Detwiler should run the meeting and Commissioner Kumberg agreed. Mayor Hlavachick commented that he would let them know if his plans changed.
ADJOURN:
A motion by Commissioner Taylor to adjourn was seconded by Commissioner Detwiler. The motion and second passed unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________________
LUANN KRAMER, City Clerk
Thursday, November 1, 2012
11/05/2012-City Commission Meeting Agenda
MONDAY
NOVEMBER 05, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – October 15, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Consideration and Approval of the American Legion Lease Agreement for 2013 – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Humane Society Agreement for 2013 – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of Play Equipment for Loren Minnis Park on South Main Street – Russell Rambat, Public Works Director
5.4 Discussion on the Pool Evaluation – Russell Rambat, Public Works Director
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
NOVEMBER 05, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – October 15, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Consideration and Approval of the American Legion Lease Agreement for 2013 – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Humane Society Agreement for 2013 – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of Play Equipment for Loren Minnis Park on South Main Street – Russell Rambat, Public Works Director
5.4 Discussion on the Pool Evaluation – Russell Rambat, Public Works Director
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Subscribe to:
Posts (Atom)