12/03/2012-Approved City Commission Meeting Minutes

MONDAY

December 03, 2012

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick, Mayor

Jeff Taylor, Commissioner

Gary Skaggs, Commissioner

Karen Detwiler, Commissioner

Lucus Kumberg, Commissioner

ALSO PRESENT:

Dave Howard, City Manager

LuAnn Kramer, City Clerk

Ken Van Blaricum, City Attorney

Diana Garten, Finance Director

Russell Rambat, Public Works Director

Gary Myers, Chief of Police

Brad Blankenship, Building Inspector

Kelly Hemphill, Dir. of Electric Utilities

Bruce Pinkall, Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

Comissioner Taylor made a motion to approve the minutes of the November 19, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and carried unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF REQUEST FOR FINANCIAL ASSISTANCE FROM THE PRATT AIRPORT AUTHORITY:

Airport Executive Director Reid Bell reminded the Commission that he had been to visit with them a few months ago and they had asked for more time to consider helping with a funding request Mr. Bell explained that they would not be able to match funds for projects if they could not get the request from the City and County. Commissioner Skaggs questioned how much they needed to have in reserve. Mr. Bell explained that they would be going out for bids in January and needed 10% of $450,000 for that project. Mr. Bell stated that a million or million and a half was what they would need for a grant to do a runway project. Mr. Bell commented that they were not supposed to be banking a lot of money, but they would like to have enough to move forward with airport improvements. Commissioner Skaggs asked about the terminal improvements. Mr. Bell explained the locations of the terminal and fuel station and added that there was failing pavement in that area that would have to come out from the base up.

Commissioner Taylor questioned if this money would be used for an actual project, but not matching funds. Mr. Bell stated that that was correct. Mayor Hlavachick asked if the air traffic had increased. Mr. Bell stated that it had increased quite a bit. Mr. Bell explained that Mr. Randy Huitt’s business was down, because business aircraft had such a range that they do not have to fuel here. Mr. Bell added that the current administration would hurt aviation if they get the $100 user fee implemented.

Commissioner Skaggs questioned if the ED Board and the County had approved their $50,000. Mr. Bell stated that the ED Board said that Red Man had to hire one more employee to get them up to fifteen and the County was waiting to see what the City was going to do. Commissioner Kumberg questioned what their total debt service was. Mr. Bell stated that they had taken out a $300,000 loan for the Red Man building and that was all.

Commissioner Detwiler questioned what they had done about the other building they were going to build. Mr. Bell explained that they decided that they did not want them to go that far and they ended up remodeling the building they were in, which corrected some drainage problems. Commissioner Detwiler asked if that amount comes off the total amount funded. Mr. Bell stated that that was before they made their decision and they ended up borrowing $300,000. Commissioner Detwiler commented that she was having trouble coming up with the figures he had given the Commission and, after some discussion; Mr. Bell was asked to give them more explanation.

Commissioner Skaggs questioned if Mr. Withers’ development was in direct competition with the airport. Mr. Bell stated that it did not seem to be. Commissioner Skaggs asked if they still got inquiries. Mr. Bell stated that he had gotten two last week and they were going to end up being there. Mr. Bell added that they were also talking to the ED Board and Chamber. Commissioner Kumberg questioned if this $50,000 could be classified as a grant or a loan for a period of time. Mr. Bell stated that it would be more of a gift. Commissioner Detwiler questioned if the Airport participated in the Revitalization Program. Mr. Bell stated that he thought they did. Commissioner Detwiler stated that the treasurer’s office said that it would not be appraised until the project was complete. Mr. Bell commented that he had been notified that they were approved. Commissioner Detwiler questioned if the revitalization comes back to the airport. Mr. Bell stated that the tenant pays that, so they would get the refund. Commissioner Kumberg stated that that would be part of the lease agreement.

Commissioner Detwiler questioned if Red Man had stated that they would leave if the building was not up in three months, which she considered blackmail. Mr. Bell stated that they had said that they would look elsewhere. Mr. Bell added that he did not think that they would have, but it did get done in three months. Commissioner Taylor commented that he was concerned that the Commission was not made aware of this before it started and that the appropriate bidding process was not followed. Commissioner Taylor stated that he would appreciate it if they came to City Manager Dave Howard or the Commission in the future before a project starts. Commissioner Taylor stated that he was in favor of giving money to the Airport Authority and that he had seen improvements in the last fifteen years.

After little more discussion, Commissioner Taylor made a motion to approve the $50,000 for the Airport Authority out of the economic fund. Commissioner Skaggs seconded the motion. Commissioner Kumberg stated that the economic values outweigh how this was handled; however, he questioned if there had been an official waiving of the bid process. Mr. Bell stated that there was not, but there was a consensus and that was not the way they normally do things. Mr. Bell added that no local contractors were interested because they would have had to hire so many sub-contractors. Commissioner Kumberg recommended that the Board remember the bidding process in the future and have an actual agreement if they waive that process. Commissioner Detwiler questioned if there was an ordinance that we were to follow for the business of the City and bid requirements. Commissioner Detwiler mentioned anti-trust laws and the State and Federal laws pertaining to changing a process. Commissioner Kumberg commented that we were able to waive the bidding process. Commissioner Taylor reminded them that we were not involved in the bidding process and that we were giving them $50,000 to put towards their building. City Attorney Ken Van Blaricum stated that the Airport Authority had Mr. Mike Johnston as their legal counsel and he would keep them on track. A vote on the motion and second was four approved votes and one opposed vote from Commissioner Detwiler.

Mr. Bell stated that he would get the Commission a copy of their 2013 budget and an explanation of the first correspondence he had for them.

CONSIDERATION AND APPROVAL OF THE 2013 CMB LICENSE RENEWALS:

Police Chief Gary Myers stated that he had reviewed the 2013 applications that had been returned from those businesses wishing to sell cereal malt beverages. Chief Myers added that ten had returned their applications on time and had met the requirements for licensing, but there was one business that had returned their application late so it would be on the next agenda. Chief Myers stated that he gave his approval of the applicants and asked for approval of the 2013 Cereal Malt Beverage Licenses. A motion was made by Commissioner Taylor to approve the 2013 Cereal Malt Beverage licenses for the listed businesses. The motion was seconded by Commissioner Kumberg and carried unanimously.

CONSIDERATION AND APPROVAL OF THE MUNICIPAL JUDGE AGREEMENT FOR 2013:

City Attorney Van Blaricum stated that the City had various contracts that we look at and some were for one year and others were for more. Mr. Van Blaricum added that he felt that they should be reviewed once a year.

Mr. Van Blaricum stated that this agreement was for Mr. Rob Eisenhauser as Municipal Judge and it was basically the same as the year before, but there was some confusion with the health insurance benefit, so he had improved that. Mr. Van Blaricum stated that Mr. Eisenhauser was in agreement with the contract and he had done a good job. Commissioner Skaggs questioned if the contract included an increase in his salary. Mr. Van Blaricum stated that it did not. Commissioner Kumberg made a motion to approve the agreement for the Pratt Municipal Judge. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF THE AGREEMENT FOR PROVISION OF PUBLIC DEFENDER SERVICES FOR 2013:

Mr. Van Blaricum stated that this was the same contract with Ms. Candace Lattin for her position as the Public Defender. Mr. Van Blaricum commented that Ms. Lattin handles indegent criminal matters in Municipal.Court and that involves hundreds of cases a year. Mr. Van Blaricum pointed out that there were no changes in this contract. Commissioner Skaggs made a motion to approve the renewal of the agreement with the Public Defender. The motion was seconded by Commissioner Taylor and carried unanimously. Mr. Van Blaricum stated that this included the same salary as last year.

CONSIDERATION AND APPROVAL OF THE CITY ATTORNEY AGREEMENT FOR 2013:

Mr. Van Blaricum explained that this agreement was very much the same as last year and that he had received a 3% raise then, but not with this agreement. A motion by Commissioner Kumberg to approve the City Attorney agreement between the City of Pratt and Mr. Ken Van Blaricum. The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1213 AMENDING CLASSIFICATION AND COMPENSATION OF HOURLY EMPLOYEES AND SALARIES OF ELECTED AND APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF PRATT:

Mr. Van Blaricum stated that this ordinance basically brings the salary schedules up to date. The following Ordinance 1213 was then presented to the Commission for their approval: AN ORDINANCE AMENDING ORDINANCE 1110; CLASSIFICATION AND COMPENSATION OF HOURLY EMPLOYEES AND SALARIES OF ELECTED AND APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF PRATT, KANSAS. A motion by Commissioner Taylor to adopt Ordinance 1213 amending the classification of employees of the City of Pratt was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF RESOLUTION 120312A DEFINING THE BOUNDARIES OF THE CITY OF PRATT:

Mr. Van Blaricum stated that this was routine business at the end of the year and this was updated by Mr. Alan Luttrell from EBH Engineering. Mr. Van Blaricum commented that this was the same as last year, but reflected the addition of the annexations done in 2012. Commissioner Skaggs commented that it would be nice to have the additions highlighted so that we know where they are.

The following Resolution 120312A was then presented to the Commission for their approval: A RESOLUTION DEFINING THE BOUNDARIES OF THE CITY OF PRATT, KANSAS, AND REPEALING RESOLUTION NO. 121911A. Commissioner Skaggs made a motion to adopt Resolution 120312A defining the boundaries for the City of Pratt and repealing Resolution 121111A. The motion was seconded by Commissioner Taylor and carried unanimously.

CONSIDERATION AND APPROVAL OF RESOLUTION 120312 EXEMPTING THE CITY OF PRATT, KANSAS FROM THE REQUIREMENTS OF K.S.A. 75-1120A(A) PROVIDING FOR UNIFORM SYSTEM OF FISCAL PROCEDURES, ACCOUNTING, AND REPORTING FOR MUNICIPALITIES:

Mr. Van Blaricum stated that this resolution states that we report out financials on a cash basis. Finance Director Diana Garten stated that this was a resolution that had to be approved each year that exempted the City out of general accepted accounting principles, which was of no benefit to us, but was required by the auditors.

The following Resolution 120312 was then presented to the Commission for their approval: A RESOLUTION EXEMPTING THE CITY OF PRATT, KANSAS FROM THE REQUIREMENTS OF K.S.A. 75-1120a(a) PROVIDING FOR UNIFORM SYSTEM OF FISCAL PROCEDURES, ACCOUNTING, AND REPORTING FOR MUNICIPALITIES. A motion by Commissioner Kumberg to approve Resolution 120312 as written was seconded by Commissioner Detwiler and carried unanimously.

OPEN AGENDA:

• Luca Matei comments:

Mr. Luca Matei commented to the Commission that he had tried to take something to the recycling center and they thought that he was from the motel, but he told them that he was from rental properties. Commissioner Taylor commented that that was a County matter and not City. Mr. Matei stated that he had to pay to have a mattress or TV taken off.

Mr. Matei commented that there were problems with tenants where the police were called and there were big damages. Mr. Matei stated that the Commission works for us. Commissioner Taylor questioned if Mr. Matei was not being notified of damage to property. Chief Myers stated that they notify the landlord or owner if they had to kick down the door but, if two people were fighting, the officers should notify them and a criminal damage to property report filled out. Chief Myers stated that he would check to make sure that was happening. Mr. Matei stated that renters lie, so he needs access to that information. Mr. Matei commented that he does not have access to addresses if a tenant takes off. Commissioner Detwiler questioned if the owner was in violation if there was drug activity on their property. Mr. Van Blaricum stated that the people were in violation and they were accountable. Mr. Van Blaricum added that the owner was not accountable for the tenant committing a crime.

Commissioner Skaggs questioned if you could find out if they were felons before renting to them. Commissioner Taylor stated that you could do a back ground check and find out if they had any convictions. Mr. Matei commented that some people violate again and again. Mr. Van Blaricum stated that there were internet places to check any individual and, if Mr. Matei was not doing it, he should be. Commissioner Taylor stated that you do not have to rent to them and let them rehabilitate somewhere else. Mr. Van Blaricum clarified that, if a crime was committed on your property and it was an active case, you do not have the right to know about the investigation. Mr. Matei questioned why it was on the internet if nobody had the right to know. Mr. Matei added that many were charged, but others were falsely accused. Mr. Van Blaricum stated that Mr. Matei should learn to check out potential tenants. Mr. Matei commented that those people are taken to jail and then we pay more money, so rent is $400, but jail is $8,000. Mr. Matei questioned how we protect our interests.

REPORTS:

City Manager:

• KDWP Christmas party:

Mr. Howard commented that KDWP had extended an invitation to the Commission to attend their Christmas party on December 13th at noon. Mr. Howard stated that they wanted them to RSVP. Commissioner Taylor and Commissioner Kumberg stated that they would attend, but the others had prior commitments.

• Hospital meeting:

Mr. Howard stated that there would be a meeting tomorrow with hospital staff, their contractors and City staff to go over utilities. Mr. Howard commented that they would be working out details and they would bring them to the Commission in the next meeting.

• Patrick house:

Mr. Howard commented that the Patrick house had been removed east of town.

• Pre-conference meeting:

Mr. Howard stated that there had been a pre-conference meeting for the Wastewater Treatment Plant Improvement Project. Mr. Howard added that it should be a competitive bid.

• County planning meeting:

Mr. Howard informed the Commission that there was a County Planning meeting on December 17th and the BP project in Pratt County would be discussed.

Public Works:

• Department updates:

Public Works Director Rambat stated that the playground equipment for Loren Minnis Park had been ordered.

Mr. Rambat commented that the street department had been leveling areas on North Main to improve that area a little bit.

Mr. Rambat informed the Commission that the wastewater department had been applying weed killer to lines.

Mr. Rambat stated that Centennial Park was finished except for the water tap.

Mr. Rambat added that Mr. Kyle McCawley and his engineer would be out tomorrow to access the pool without the liner and to see where we were at. Mr. Rambat stated that we would try to get on a path to get started.

Inspections:

• Update on future projects:

Building Inspector Brad Blankenship informed Commissioner Skaggs that the thermostat had been installed at the Scout Cabin.

Mr. Blankenship stated that he had had a phone call from Graber Surveying and they should be starting on the Best Western Hotel by December 10th.

Mr. Blankenship commented that there should be some movement on the car wash this week or next week for sure.

Mr. Blankenship stated that there were plans for Parkwood Villege’s remodel of their kitchen and Arrowhead West facility was starting to roll.

Recreation:

• Employee Christmas dinner:

Recreation Director Bruce Pinkall stated that the City employee Christmas dinner would be on December 20th at noon at the Municipal Building. Mr. Pinkall added that they had invited the employees and board members.

• Downtown meeting:

Mr. Pinkall stated that he had finished up his meeting with the businesses downtown and there would be a meeting Thursday evening and they had been invited individually. Mr. Pinkall commented that the agenda would be structured so they could get in and out. Mr. Pinkall stated that they would listen to their thoughts and have EBH give them ideas if we were to proceed. Mr. Howard stated that he had heard both ways on liking and not liking the idea of another Main Street project. Mr. Pinkall added that this meeting was not just for the Main Street businesses and that anyone who was interested could attend.

Power Plant:

• Year-end inventory:

Power Plant Superintendent Ernie Smith informed the Commission that the power plant had been working on year-end inventory and continuing to work on preventive maintenance.

Finance Dept.:

• Sales Tax for November:

Finance Director Diana Garten stated that the City was up $170,900 in sales tax from last year. Ms. Garten commented that, if we keep going as we had been, we would break $2 million, which would be an all time high.

• Auditors:

Ms. Garten informed the Commission that the auditors would be here Wednesday for their preliminary work and then they would be back to do field work in the spring.

Commission:

• Loud Christmas music:

Commissioner Detwiler commented that the volume on the music in Lemon’s Park was very loud and questioned if anyone could turn it down. Mr. Pinkall stated that he had a key and would go see if he could turn it down.

• Landscape Ordinance:

Commissioner Taylor questioned if Mr. Blankenship had anything on the landscape ordinance. Commissioner Taylor suggested bringing one in so that we could get it started. Mr. Blankenship stated that he would do that.

ADJOURN:

Commissioner Detwiler made a motion to adjourn that was seconded by Commissioner Taylor. The motion and second carried unanimously.

_______________________________________

BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:

_______________________________________

LUANN KRAMER, City Clerk

12/17/12-City Commission Meeting Agenda

MONDAY

DECEMBER 17, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – December 03, 2012 Regular City Commission Meeting

5. BUSINESS:

5.1 Consideration and Approval of Resolution 121712 Determining the Advisability of Issuing Taxable IRB”s for Commercial Hotel Facility Construction – Sarah Steele, Gilmore & Bell; Prime Hospitality Inc. Representative; Dave Howard, City Manager; Ken Van Blaricum, City Attorney

5.2 Discussion Concerning City of Pratt Animal Ordinance 0802 – Jenna Lewis

5.3 Discussion on Request for City’s Participation in the Purchase of New Transformers, Switch Gear and Related Electrical Equipment for the PRMC Construction Project – Dave Howard, City Manager; Kelly Hemphill, Dir. of Electric Utilities

5.4 Discussion on Vacating City Property for PRMC Construction Project – Dave Howard, City Manager

5.5 Consideration and Approval of Recommendation for the Replacement of Glenna Borho on the ED Board – Jan Scarbrough, Chamber Director (Item 1 on Memo)

5.6 Consideration and Approval of Re-Appointments to the Tourism Board – Jan Scarbrough, Chamber Director (Item 2 on Memo)

5.7 Consideration and Approval of 2013 CMB Application for Prime Time – Gary Myers, Chief of Police

5.8 Consideration and Approval for the Purchase of a Collection System/Pipe Camera for the Wastewater Treatment Plant – Russell Rambat, Public Works Director

5.9 Discussion on Streetscape Project – Bruce Pinkall, Recreation Director; Dave Howard, City Manager

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission

8. ADJOURN

11/19/2012-Approved City Commission Meeting Minutes

MONDAY

NOVEMBER 19, 2012

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick, Mayor

Jeff Taylor, Commissioner

Gary Skaggs, Commissioner

Karen Detwiler, Commissioner

Lucus Kumberg, Commissioner

ALSO PRESENT:

Dave Howard, City Manager

LuAnn Kramer, City Clerk

Ken Van Blaricum, City Attorney

Diana Garten, Finance Director

Russell Rambat, Public Works Director

Gary Myers, Chief of Police

Brad Blankenship, Building Inspector

Kelly Hemphill, Dir. of Electric Utilities

Bruce Pinkall, Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

Commissioner Detwiler made a motion to approve the minutes of the November 05, 2012 regular Commission meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.

BUSINESS:

PRESENTATION OF CITY SERVICE AWARDS:

Mayor Hlavachick presented service awards to several City employees including Ms. Mary Hammond with 35 years of service and Mr. Edwin Gould with 40 years. Mayor Hlavachick stated that this was one of his favorite things to do as Mayor and this showed that the City had many loyal employees.

CONSIDERATION AND APPROVAL OF THE PRATT AREA HUMANE SOCIETY AGREEMENT:

City Attorney Ken Van Blaricum stated that this was a similar agreement as last year, but with cosmetic and date changes. Mr. Van Blaricum commented that this agreement was for the calendar year 2013 and the City would continue to pay the Humane Society $2,500 per month and credit them $6,000 for utilities per year.

Mr. Van Blaricum pointed out #4 of the agreement that states that the City would pick-up, transport and deliver all strays or ownerless animals within the City to the Humane Society and animals otherwise in violation of the City Ordinance. Commissioner Skaggs questioned if they could receive pit bulls and other dangerous animals. Commissioner Kumberg questioned why that clause was in the agreement if there were other means of dealing with vicious animals. Mr. Van Blaricum explained that the City’s procedure was to deliver the animal, but it was not the Humane Society’s responsibility and the City would most likely transfer them to a vet or have them euthanized. A member of the audience and representing the Humane Society commented that they wanted #6 changed, but wanted two things added and they were if the animal had a history of biting and the other was if the owner was adjudicated and would not relinquish ownership. Commissioner Skaggs clarified that they had no problem receiving pit bulls. The audience member stated that they had questions about #6.

Commissioner Taylor questioned if this was the same agreement as last year. Mr. Van Blaricum stated that it was and that the Humane Society was concerned about any animal whose owner was incarcerated. Commissioner Detwiler stated that she felt that #6 needed to be omitted altogether. Commissioner Taylor stated that we could leave it as it was since there was no recourse for pit bull dogs. City Manager Dave Howard stated that you could take out the words ‘pit bull’ altogether. Commissioner Taylor commented that dangerous or vicious could cover ones that had already bitten someone. The audience member stated that most laws say that a vet makes the determination that an animal is a pit bull or aggressive. Commissioner Taylor questioned if we leave a pit bull at the Humane Society if it is in the middle of the night. Mr. Howard stated that the City had cages at the vet and the Humane Society, but a very aggressive animal would be put down. Mayor Hlavachick questioned if the animal automatically goes to the vet if it had bitten someone. Commissioner Detwiler stated that, if the police are called about a dog bite, it goes to the City’s vet.

Commissioner Skaggs questioned if the agreement could be approved if they exclude the words ‘pit bull’. Mr. Van Blaricum stated that was right, but another concern was if the owner was incarcerated. Commissioner Detwiler explained that they had had an incident at the Humane Society where there was a bench warrant for a person going through town and they had a dog that was turned over to the Humane Society. Commissioner Detwiler added that they could not get hold of a relative and, after six weeks, went to Mr. Van Blaricum as the County Attorney and he released the dog to be the property of the Humane Society. Commissioner Taylor questioned how often this happens. Commissioner Detwiler stated that it was not very often. Commissioner Skaggs asked if the charges could be incurred during sentencing. Mr. Van Blaricum stated that they usually do, but was not very reliable. The audience member stated that they wanted this exemption because the City had more leverage.

Mr. Van Blaricum stated that this was an agreement that the parties needed to have. Mayor Hlavachick commented that no agreement would cover everything. Commissioner Taylor made a motion to approve the agreement for a year between the City and the Humane Society with the words ‘pit bull’ omitted. Commissioner Skaggs seconded the motion and it passed unanimously.

PRESENTATION BY DEWAYNE BRYAN, PRATT HEALTH FOUNDATION EXECUTIVE DIRECTOR:

Mr. DeWayne Bryan, Pratt Health Foundation Executive Director, informed the Commission that some leading causes of death were chronic diseases caused by physical inactivity and tobacco use. Mr. Bryan stated that the Pratt Health Coalition would like to work with the City and encourage a City with physical conditions by connecting fitness paths to other major living areas and encourage walking. Mr. Bryan commented that the Pratt Health Coalition would see what activities they could encourage for all age ranges.

Mr. Bryan stated that the City could encourage people to be more active and the hospital would work to have sidewalks around their facility for employees to use during their break instead of going for a pop. Mr. Bryan requested that the Commission submit a letter of recommendation. Mr. Bryan added that there were no expenditures for now, but the grant was down the road.

Mr. Bryan explained that the downtown beautification could include bike racks and that could encourage people to be active. Mayor Hlavachick commented that he had visited with Mr. Bryan and he was sure that the City would support this. Mr. Bryan read the sample letter of recommendation and the Commission were all in agreement that it be submitted.

Commissioner Skaggs questioned what the size of the grant was. Mr. Bryan stated that there was $25,000 the first year to hire a consultant and get the City’s committee together and the second year there would be additional funds to help build things. Mr. Bryan stated that he was also working with the schools since childhood obesity was a problem and this would be another way to address the problem. Mayor Hlavachick stated that this was coming down from the White House and First Lady Michelle Obama was adamant about this, so it was all linked together.

CONSIDERATION AND APPROVAL OF PROPOSAL FOR THE DEVELOPMENT OF CONCEPT PLANS & TRANSPORTATION ENHANCEMENT APPLICATION & PROPOSED ENGINEERING SERVICES CONTRACT FOR THE MAIN STREET STREETSCAPE:

Mr. Paul Stoner, EBH Engineering, reminded the Commission that he had been out to visit with them in August about the KDOT Enhancement Program and he now knew that the application deadline was February 15, 2013. Mr. Stoner stated that the proposal was to work with the City’s task force to submit an application to KDOT that involved three blocks and done in phases. City Manager Howard commented that Recreation Director Bruce Pinkall had been in communication with the downtown merchants.

Mr. Pinkall stated that he had gone to Topeka two weeks ago and this was going to be a very competitive program. Mr. Pinkall explained that there was $15 million to be used in three categories and we would be in the scenic category. Mr. Pinkall added that Mr. Scott Shields from St. John had mentioned that we should consider phasing in our project and to keep the application under $1 million, but it was recommended at the meeting that it be kept in the $700,000 to $800,000 range. Mr. Stoner stated that this was the last go around for this money and it would have a different look going forward. Mr. Stoner added that there would be a lot of competition.

Mr. Pinkall stated that he had contacted the downtown businesses either by email or post office about the grant process, but he had not personally talked to all of them. Mr. Pinkall added that he had taken a handful of phone calls and emails with some expressing their approval and others expressing other thoughts. Mr. Pinkall stated that a committee of that group would help make the design concept even though a few were concerned that it was coming on the heels of the Main Street Project. Mr. Pinkall added that he had been getting out the information that the project would not start until 2014, so there would not be an immediate change. Commissioner Taylor questioned if the three blocks would not be as extensive as the five blocks done during the Main Street Project. Mr. Howard stated that it stops at about four blocks.

Commissioner Skaggs questioned if we were more likely to get accepted if we scaled down our project. Mr. Pinkall answered that it was the dollar amount and not the scope of the project. Mr. Howard asked Mr. Stoner if they always tear out the concrete. Mr. Stoner stated that they do because you can tell where the old was and where the new is. Mayor Hlavachick questioned if there would be a concept that would not totally disrupt Main Street and still give us a better look. Mr. Stoner stated that they could put the power underground to clean up the look, but that also requires a significant amount of the sidewalk to be taken up.

Commissioner Detwiler stated that she had visited with the retail businesses on Main Street and some of them felt that the loss of businesses, such as Brungardt’s and Sunflower Consignment, had hurt them as well. Commissioner Detwiler added that they said they could not take another hit ever. Commissioner Taylor questioned if those concerns had been expressed to Mr. Pinkall. Mr. Pinkall stated that he had not visited with all the retail merchants. Commissioner Detwiler commented that she would not approve this unless she knew that the retail merchants were on board, but they were concerned about the trees. Mr. Pinkall stated that they would prefer that there were no trees, because it blocks the store fronts. Commissioner Detwiler stated that our Main Street was attractive and Great Bend did not hold a candle to us. Commissioner Detwiler continued stating that they did not want anything major. Mr. Pinkall explained that he had not visited with the merchants about a dollar amount, but had talked to them about being involved and he had not heard anything that strong.

Mayor Hlavachick questioned if there would be no front parking for the businesses. Mr. Stoner stated that they would do one side at a time block by block. Mr. Stoner explained that they would have the contractor build a walkway so that there was access to the store front. Commissioner Skaggs questioned the condition of the buried conduit. Director of Electric Utilities Kelly Hemphill commented that the conduit had been damaged from age and settling. Commissioner Skaggs asked if we would have to take out the entire sidewalk or if we could cut out a channel and put new concrete in. Mr. Howard clarified that the point of the grant was to beautify downtown and not just do sidewalk replacement.

After a brief discussion on the planters and the irrigation system, Mr. Stoner stated that this was the last shot at the old program and the new program would have the federal money coming down a different way. Commissioner Skaggs questioned if we were going to spend $7,500 on the application process whether we were approved for the grant or not. Mr. Stoner stated that was correct and, with the holidays, the February 15th deadline would allow a few public meetings to get their feedback. Mr. Pinkall stated that some wanted to be involved and that included some retail merchants.

Commissioner Skaggs made a motion to approve the $7,500 for the grant application. Commissioner Kumberg seconded the motion. Commissioner Detwiler questioned if we would go ahead with the project if a majority of the merchants were against it. Mr. Pinkall stated that that would not be right. Public Works Director Russell Rambat stated that they would get that information from the group. Mr. Howard explained that everyone would be invited to the meetings and the committee would be made up of some of those people. Commissioner Detwiler stated that she would like to see personal visitations take place. Mr. Pinkall stated that he would do that and he had done that multiple times during the other project. Mayor Hlavachick commented that this would get us to the first step and asked for a vote on the motion and second. The vote was unanimous to approve the $7,500 for the grant application.

CONSIDERATION AND APPROVAL OF THE RE-PLAT OF LOT 2, BLOCK 6 IN THE LEMON-WITHERS DIVISION:

City Manager Dave Howard stated that this was the area where the new motel was going to go and was also where the Commission had approved the annexation a few weeks ago. Mr. Howard added that this was not all of Block 6, but just a piece.

Mr. Howard explained that the minutes that were in the packet were not signed, but had been approved at the Planning and Zoning meeting last week. Commissioner Skaggs questioned if this motel would have the same format as the others. Mr. Howard commented that they would be close, but they had not bought the whole block. Commissioner Skaggs commented that they were not as far back and you end up with ‘no man’s land’ in the back. Mr. Howard explained that Mr. Withers had plans for that land. Commissioner Kumberg made a motion to accept Ordinance 1212 for the zoning classification for Lot 2, Block 6 and the replat of the lot. Commissioner Taylor questioned if we should do this as two separate motions. Mr. Howard stated that that would be better. Therefore, Commissioner Skaggs made a motion to approve the replat of Lot 2, Block 6 in the Lemon-Withers Addition. Commissioner Taylor seconded the motion and it passed unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1212 AMENDING ZONING CLASSIFICATION FOR LOT 2, BLOCK 6 IN THE LEMON-WITHERS ADDITION:

Mr. Howard stated that we needed this ordinance for the zoning and not the replat. The following Ordinance 1212 was then presented to the Commission for their approval: AN ORDINANCE ESTABLISHING A ZONING CLASSIFICATION FOR LOT 2 IN BLOCK 6 IN THE REPLAT OF BLOCK 6 OF LEMON-WITHERS ADDITION TO THE CITY OF PRATT UNDER THE AUTHORITY GRANTED IN THE ZONING AND SUBDIVISION REGULATIONS OF THE CITY OF PRATT, KANSAS, AS INCORPORATED IN THE CITY CODE. A motion by Commissioner Kumberg to approve Ordinance 1212 establishing zoning for Lot 2 in Block 6. Commissioner Taylor seconded the motion and it carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1210 AMENDING ELECTRIC UTILITY DEPOSITS:

Mr. Van Blaricum stated that the Commission had discussed increasing the deposits for electric service and Ordinance 1210 raises it to $200 and allows the City Clerk to waive a deposit if the potential customer had a letter of credit.

The following Ordinance 1210 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 13.20.030 OF THE PRATT MUNICIPAL CODE, APPLICATION FOR ELECTRIC SERVICE—DEPOSIT AND FEES. Commissioner Skaggs made a motion to adopt Ordinance 1210 amending the electric utility deposits. The motion was seconded by Commissioner Kumberg and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1211 AMENDING THE LATE PAYMENT CHARGE ON DELINQUENT UTILITY BILLS:

Mr. Van Blaricum stated that the late charges would be raised from 2% to 5% as per the Commission’s discussion and this ordinance made it official.

The following Ordinance 1211 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 13.20.120 OF THE PRATT MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS, BILLING AND PAYMENT. Commissioner Taylor made a motion to adopt Ordinance 1211 amending the late payment charge on delinquent charges from 2% to 5%. The motion was seconded by Commissioner Detwiler and carried unanimously.

CONTINUED CONSIDERATION AND APPROVAL OF PLAY EQUIPMENT FOR LOREN MINNIS PARK ON SOUTH MAIN STREET:

Public Works Director Russell Rambat stated that he had checked with the company for fill chips pertaining to the play equipment for Loren Minnis Park and he was not comfortable going local. Mr. Rambat explained that there were certain specifications that had to be met and he was satisfied with their quote. Mr. Rambat commented that he had added a quote from another play equipment company and the prices were similar. Mr. Rambat stated that the original quote from Children’s Specialties Inc. was $27,757 and Lil Tykes came in at $27,882.45.

Commissioner Skaggs questioned if we had done business with these companies. Mr. Rambat stated that we had bought the play equipment for Hampton-Pennock and Gebhart Parks from Lil Tykes. Commissioner Taylor commented that the equipment from Children’s Specialties looked like it had more for the kids to do. Commissioner Detwiler made a motion to accept the first option from Children’s Specialties for $27,757. The motion was seconded by Commissioner Skaggs. Commissioner Skaggs questioned if the chips were included. Mr. Rambat stated that the timber was included. Commissioner Kumberg questioned where the money was coming from for the equipment. Finance Director Diana Garten explained that the alcohol tax goes into a special parks fund and can be used for parks and recreation. The motion and second passed unanimously.

CONSIDERATION AND APPROVAL OF COSTS ASSOCIATED WITH THE REPLACEMENT OF 115 THOUSAND VOLT DIFFERENTIAL PROTECTION RELAYS:

Director of Electric Utilities Kelly Hemphill commented that he had sent out three quote requests for three voltage transformers to replace the relay protections and three had been returned. Mr. Hemphill explained that Stanion Wholesale Electric submitted a bid of $9,850 each with a lead time of 29-30 weeks for a total of $29,500 without tax, Kriz-Davis turned in a bid of $9,855 each with a lead time of 20-22 weeks for a total of $29,565 and Instrument Transformer Equipment Corporation’s bid was $6,197 each with a lead time of 16-18 weeks for a total of $18,591 without tax. Mr. Hemphill added that this had been budgeted for in production’s capital outlay equipment fund.

Mr. Hemphill recommended to the Commission the low bid from ITEC. Mayor Hlavachick questioned where this company was from. Mr. Hemphill stated that it was out of North Carolina. Commissioner Detwiler made a motion to accept the bid from ITEC for $18,591 for replacement of protection relays. The motion was seconded by Commissioner Taylor and carried unanimously.

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS;

City Manager:

• Building for Christmas lights:

City Manager Howard commented that he had forgotten to mention that there was a building in Lemon’s Park that they would be using to store Christmas lights, so we would not have to worry about adding on to the existing building. Mr. Howard stated that Ms. Deb Goyen had seen the building and was thrilled to have it and the location was great.

• Sandy Creek Addition:

Mr. Howard stated that he had met with EBH on the Sandy Creek Addition and they were getting the bid documents together. Mr. Howard explained that we were looking at the City doing the electric and water and the contractor doing everything else. Mr. Howard commented that there would be fourteen to sixteen lots and the bid process would give us an idea of what this phase would be and would help determine costs. Commissioner Taylor questioned if the electrical would be buried. Mr. Howard stated that it would be. Mr. Howard explained that we would be doing the water, sewer and electrical at some cost to the City and we would probably have to rent some equipment.

• Withers Addition:

Mr. Howard stated that we would be extending the sewer line about 450’ in the Withers Addition to service another building and there would be another building towards the college sometime later.

Public Works:

• Year End Activities:

Public Works Director Rambat stated that the departments were doing their year end inventory and winding down spending.

Mr. Rambat commented that the street department would be doing some crack sealing around town and the water department staff had been working on well maintenance and getting into winter mode.

Inspection Department:

• Aaron’s:

Building Inspector Brad Blankenship commented that Aaron’s was coming to town and should open around December 17th.

• Building updates:

Mr. Blankenship stated that the storage facility south of City Hall was moving along quickly. Mr. Blankenship added that the plans for the future hotel and Arrowhead West should be to him soon and they would be getting started. Commissioner Skaggs asked if the new landscape process was in effect. Mr. Blankenship stated that there was a lot to that and he had already sent the hotel owners the fees.

Electric Departments:

• Maintenance:

Director of Electric Utilities Hemphill commented that the power plant was doing maintenance on the diesel engines and the line guys were finishing up the Christmas decorations and doing equipment maintenance.

Recreation Department:

• Christmas promotions:

Recreation Director Pinkall stated that he had been coordinating with the Chamber on the Christmas promotions.

• Bike group:

Mr. Pinkall stated that the bike group would be back in town the middle of December to finalize things. Mr. Pinkall added that their three day stay in Pratt was very successful.

Power Plant:

• Tours:

Power Plant Superintendent Ernie Smith stated that the freshman science class from Pratt High School would be coming on the 28th and 29th for a tour of the power plant at 9 a.m. and 2 p.m.

Mayor:

• Shield for old equipment:

Mayor Hlavachick questioned if there had been anymore thought on something that would shield the old equipment on the south side of Sandy Creek. Mayor Hlavachick stated that we should talk to Park Superintendent Mark Eckhoff on the best time to transplant trees and on a drip system for trees. Mr. Howard suggested using panel walls, but he was not sure of the cost. Commissioner Taylor questioned what the height of those panels would be. Mr. Howard answered that they could be whatever you wanted.

• County Lake:

Mayor Hlavachick stated that the County Lake was coming along and there was a new office and maintenance building out there. Mayor Hlavachick stated that Arensdorf Construction had done a good job.

Commission:

• Court of Tax Appeal document:

Commissioner Detwiler questioned the document about the hearing with the Court of Tax Appeals involving Covenant Housing. Mr. Van Blaricum explained that this came from the request from Covenant Housing for the City to file a tax exempt application, which we were required to do according to the lease. Mr. Van Blaricum stated that they sAt on this for several years and, when we would not sign, they sued us. Mr. Van Blaricum commented that we had to sign the application, but we retained the right to appear in Topeka to argue that they neglected this application for several years.

Mr. Van Blaricum stated that this was a phone conference and County Counselor Bob Schmisseur was also in the loop due to our relationship with Covenant Housing and the application filed with the County Appraiser. Mr. Van Blaricum reminded the Commission that Commissioner Skaggs had questioned if he (Mr. Van Blaricum) would be present at the hearing and he stated that he could do that, but Mr. Schmisseur was in a position to handle this. Mr. Van Blaricum stated that this would determine how the partiers were to proceed. Commissioner Kumberg questioned if the tax years were from 2005 to the current date. Mr. Van Blaricum explained that 2005 was the first date issued and the others would fall into place.

• Speed limit signs:

Commissioner Detwiler thanked Mr. Rambat for the speed limit signs on Santa Fe Road.

• KDWP sewer line:

Commissioner Skaggs questioned if KDWP had connected to the City sewer system yet. Mr. Howard stated that they had tied into the manhole and were working on the lift pumps at KDWP.

• Lemon Park lights:

Commissioner Kumberg extended a thank you to everyone that helped put up the Lemon Park lights and that included the electric department and fire department.

ADJOURN:

Commissioner Skaggs made a motion to adjourn that was seconded by Commissioner Detwiler. The motion and second passed unanimously.

_______________________________________

BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:

_________________________________

LUANN KRAMER, City Clerk

12/03/12-City Commission Meeting Agenda

MONDAY

DECEMBER 03, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – November 19, 2012 Regular City Commission Meeting

5. BUSINESS:

5.1 Consideration and Approval of Request for Financial Assistance from the Pratt Airport Authority – Reid Bell, Airport Executive Director

5.2 Consideration and Approval of the 2013 CMB License Renewals – Gary Myers, Police Chief

5.3 Consideration and Approval of the Municipal Judge Agreement for 2013 – Ken Van Blaricum, City Attorney

5.4 Consideration and Approval of the Agreement for Provision of Public Defender Services for 2013 – Ken Van Blaricum, City Attorney

5.5 Consideration and Approval of the City Attorney Agreement for 2013 – Ken Van Blaricum, City Attorney

5.6 Consideration and Approval of Ordinance 1213 Amending Classification and Compensation of Hourly Employees and Salaries of Elected and Appointed Officers and Employees of the City of Pratt – Ken Van Blaricum, City Attorney; Diana Garten, Finance Director

5.7 Consideration and Approval of Resolution 120312A Defining the Boundaries of the City of Pratt – Ken Van Blaricum, City Attorney

5.8 Consideration and Approval of Resolution 120312 Exempting the City of Pratt, Kansas from the Requirements of K.S.A. 75-1120a(a) Providing for Uniform System of Fiscal Procedures, Accounting, and Reporting for Municipalities.– Ken Van Blaricum, City Attorney

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission

8. ADJOURN

11/05/12-Approved City Commission Meeting Minutes

MONDAY

NOVEMBER 05, 2012

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:

Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner

ALSO PRESENT:

Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector

CALL TO ORDER:

The regular meeting was called to order by Commissioner Detwiler. The Commissioner instructed the Clerk to note that all Commissioners were present with the exception of Mayor Hlavachick and Commissioner Taylor.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Detwiler led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

A motion was made by Commissioner Skaggs to approve the minutes of the October 15, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF THE AMERICAN LEGION LEASE AGREEMENT FOR 2013:

City Attorney Ken Van Blaricum reminded the Commission that the American Legion Lease Agreement had been revised about this time last year and the agreement before them tonight had minor date changes. Mr. Van Blaricum commented that this was a friendly agreement for the American Legion, but does protect the City. Commissioner Skaggs questioned if they were maintaining the proper property and liability insurance. Mr. Van Blaricum stated that he had talked to the insurance agent and they were, but we had not gotten a copy. Commissioner Kumberg made a motion to approve the Lease Agreement with the American Legion. Commissioner Skaggs seconded the motion and the motion and second passed unanimously.

CONSIDERATION AND APPROVAL OF THE HUMANE SOCIETY AGREEMENT FOR 2013:

City Attorney Van Blaricum commented that the Commission had worked hard on this agreement last year and had come up with a good working agreement, but it was always a work in progress. Mr. Van Blaricum pointed out that he had added a paragraph under terms providing that both parties understand and agree that dangerous or vicious animals, including Pit Bull dogs, as defined by Sec. 6.04.300 of the Pratt City Code, are outside the scope of this agreement

Mr. Van Blaricum stated that the Humane Society wanted something in the agreement that stated that the City would not expect them to deal with pits or vicious animals and that the City would take care of that. Mr. Van Blaricum added that the City refers pit bulls to Dr. Clinton Skaggs where they are put in his kennel and arrangements to get hold of the owners were made. Mr. Van Blaricum pointed out that this takes the Humane Society out of the loop. Commissioner Skaggs questioned if the owner was responsible for the expenses. Mr. Van Blaricum stated that it was more complicated than that, because the owner was in violation of a City Code by having a pit bull in the City limits and they could be charged with harboring a pit bull dog and also be held responsible for those expenses. Mr. Van Blaricum explained that the City does have to take care of those expenses at times. Police Chief Gary Myers stated that an owner has five days to relocate the animals outside the City and, if they do not, the animal was impounded. Chief Myers commented that they most generally have compliance.

Commissioner Detwiler commented that she had been contacted by the board and they would like to review the contract at their meeting tomorrow night. Commissioner Detwiler suggested tabling the agreement until they had time to look it over and it was added that it was not a monetary thing, but just wording. Commissioner Skaggs commented that he had no problem with that.

Ms. Sandy Scarberry, Humane Society Manager, addressed the Commission and thanked them for the monetary increase last year and she felt that it was an honor to help those that could not help themselves. Ms. Scarberry stated that she visits with different civic groups, 4-H and the schools to make them more aware of the Humane Society’s mission. Ms. Scarberry commented that they were in the infancy stages of starting a rescue team in Kingman and Pratt where they could step in and help during a disaster, providing they had room. Ms. Scarberry stated that the shelter had made new improvements such as walls, new kennels and a new play area that was possible through grants and memorials. Ms. Scarberry informed the Commission that they had adopted out thirty-five dogs, twenty-six cats, twenty-nine puppies and eight kittens, but they also returned fifty-five pets to their owners. Ms. Scarberry stated that they had over eight hundred animals spayed and neutered through their program this year. Ms. Scarberry added that they were also networking with other societies in the United States to help find homes for the animals.

Commissioner Skaggs questioned if they had made use of the fence given to them by the City. Commissioner Detwiler answered that they were starting to get it installed. Ms. Scarberry added that the kennel improvements would be a four stage project and that fence would be used for a dog run next spring.

CONSIDERATION AND APPROVAL OF PLAY EQUIPMENT FOR LOREN MINNIS PARK ON SOUTH MAIN STREET:

Public Works Director Russell Rambat stated that he had received a flyer in the mail with a good buy on playground equipment. Mr. Rambat commented that he had gotten a quote from that company, which was located in Broken Arrow, Oklahoma, and the total install would be $26,605. Mr. Rambat added that this was a significant savings of over $8,000, but he wanted to get the Commission’s input to see if this would be worth going after. Mr. Rambat stated that this was for the age group from five to twelve years old and it was on sale. Mr. Rambat suggested that it could be purchased before the end of the year and held for a spring install.

City Manager Dave Howard stated that they would like to have the Commission waive the bid requirements. Mr. Rambat stated that it was hard to bid due to different configurations on the equipment. Commissioner Skaggs questioned what we had spent for the equipment in Gebhardt Park. Mr. Rambat stated that it was about $28,000 and Hampton-Pennock Park had been about $34,000. Mr. Rambat repeated that drop specifications would never get you apples to apples. Commissioner Skaggs questioned the freight amount. Mr. Rambat stated that he thought that was the distributor’s freight amount. Commissioner Skaggs asked if the wood chips would be cheaper at Quail. Mr. Rambat stated that they were standard ADA material for fall criteria, but he could look at that. Mr. Howard stated that they would need a motion if they were to move forward. Mr. Rambat commented that we could also wait until another meeting. Commissioner Kumberg questioned if we could save on freight if it was drop shipped here. Mr. Rambat stated that he would check on that as well. Commissioner Detwiler stated that this agenda item would be tabled until the next meeting.

DISCUSSION ON THE POOL EVALUATION:

Public Works Director Rambat commented that Mr. Kyle McCawley from Larkin Aquatics had contacted him by email and had lined out three or four options for the pool. Mr. Rambat pointed out that they were leaning towards removing the existing liner and repairing the concrete, upgrading the patches, pulling out joint material and sandblasting and painting. Mr. Rambat stated that this was the best solution time wise and it was the lowest in cost.

Mr. Rambat explained that the existing liner needed to be removed no matter which option they chose. Mr. Rambat stated that City crews would do that with a skid loader and that would save on the cost. Mr. Rambat commented that he would continue to work with Mr. McCawley, but restoring the existing concrete and not installing a new liner was the best option from maintenance standards. Mr. Rambat stated that there would be less maintenance to painting if the concrete was in good shape.

Commissioner Kumberg questioned if we had a contingency plan if the concrete was in bad condition. Mr. Rambat stated that it would depend on the percentage, but it could be capped or cut out and replaced. Mr. Rambat added that a larger percentage of damage would have them looking at a new liner. Commissioner Skaggs questioned how old the current liner was. Mr. Howard stated that it was installed in 2003 with a five year warranty. Mr. Rambat explained that a liner of any type presents problems in the winter since you have to drain the pumps and the chemicals are off line, but you have to keep water in the pool for the liner. Mr. Rambat added that painted concrete keeps you from having to worry about restoring it.

Mr. Rambat stated that he would get City crews down there right away and get Mr. McCawley back to reassess it in the next couple of weeks. Mr. Rambat commented that he would bring that assessment back to the Commission. Commissioner Skaggs questioned if the toping was 4” thick. Mr. Rambat stated that it was 10” to 11”. Commissioner Skaggs questioned the changes in the shallow and main areas. Mr. Rambat explained that we would cut out a 10’ to 12’ area in the wall, put in a rope and have an access to the two areas for ADA access. Mr. Howard commented that the pool uses a mechanical device now, but there was zero entry, so that would have to be there. Mr. Rambat stated that he had wanted to let the Commission know that they were getting started. Mr. Howard added that the water park project would be discussed later, but the pool was the main concern and those costs could vary.

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

• Main Street Seminar:

City Manager Howard informed the Commission that Recreation Director Bruce Pinkall and Finance Director Diana Garten were at Topeka for the Main Street seminar. Mr. Howard added that Mr. Pinkall went for the public relations side and Ms. Garten went for the financial side of the seminar.

• Withers’ development:

Mr. Howard commented that they had poured footings for another building in the Withers’ development and they had also built a road system. Mr. Howard stated that Mr. Withers had hired someone to compact the salvage into blocks that would be hauled off. Mr. Howard explained that they were also raising the elevation on the Patrick property. Mr. Howard added that there was a potential customer that could be located east of Hibbett Sports, but there were no final contracts and he did not know who it was.

• Arrowhead West:

Mr. Howard stated that they had been working with an engineer for Arrowhead West, so the Humane Society would be getting new neighbors in the Industrial Park.

• Maple Street:

Commissioner Skaggs questioned the surveyors that were on Maple Street. Mr. Howard stated that they should be going out for bids on Phase 1 and would have to see what they come back at. Mr. Howard stated that we have language on the bid that we could reject any or all bids and, with no numbers, it was hard to commit. Commissioner Skaggs stated that we needed to proceed as quickly as practical, because we need to be ready if the oil boom gets here. Mr. Howard stated that it was coming and explained that Weatherford International had moved in equipment and their staff was coming, Cresent Services and Stallion Oilfield Services were at the airport. Mr. Howard added that everybody was gearing up and the motels were full with a lot of oil people. Commissioner Skaggs commented that he had watched four Stallion Oilfield Service trucks try to manipulate around the stop lights and he asked if they could not bypass around to the airport. Mr. Howard stated that he was not sure.

Commissioner Detwiler questioned if the street of Mr. Withers was his or ours. Mr. Howard stated that Fincham Street was the City’s and from Highway 61 to Fincham Street was Mr. Withers. Mr. Howard stated that he had been talking to Mr. Withers about extending the sewer system into that area and had asked for easements. Mr. Howard commented that Mr. Withers would like to dedicate it to the City when the project was done. Commissioner Skaggs questioned if we would have the maintenance and upkeep if it was deeded to us. Mr. Howard stated that Mr. Withers had put a thick layer of rotomill down and it was extremely solid, but it could be chip sealed in a year or so.

Commissioner Kumberg questioned if there would be an opportunity when Fincham Street on Wal-Mart’s side would go straight into the other side. Mr. Howard explained that the plan was to apply for a change of access and have three different sections. Mr. Howard added that KDOT would be doing a study in that area and there should do a realignment of the lines. Mr. Howard stated that we were trying to keep that intersection safe for now.

Public Works:

• Curb and Sidewalk Project:

Public Works Director Rambat stated that Arensdorf Construction had finished the curb project last week and would take a week or two to get caught up before starting on the drainage ditch.

• ‘Old Fashioned Christmas’:

Mr. Rambat stated that we were getting ready for ‘Old Fashioned Christmas’ at Fourth and Main Streets.

• Atrazine settlement:

Commissioner Skaggs questioned the correspondence on the atrazine settlement. Mr. Rambat stated that he was glad they had done the figuring, but this was a worthy cause and he would keep them posted.

Inspection Department:

• Arrowhead West:

Building Inspector Brad Blankenship stated that he would be receiving plans in a couple of weeks from a metal building company that was working for Arrowhead West.

• Sandy Creek Addition:

Mr. Blankenship stated that he had had several calls about the Sandy Creek Addition and he had told them to come to a meeting, but they never do. Mr. Blankenship commented that they were not in the oil business, but there had been a couple of contractors and a couple of individuals. Commissioner Skaggs questioned if they wanted to know when the lots would be available. Mr. Blankenship stated that they did, but they want more than a 50’ lot. Mr. Howard reminded the Commission that the plat had already been approved and it would be zoned in a Planning and Zoning meeting in December or January and then brought before the Commission for their approval.

• Cabin HVAC:

Commissioner Skaggs commented that the Scout Cabin system had been completed. Mr. Blankenship stated that that was correct and all they had to do was put a lock box around the thermostat. Mr. Blankenship added that that would keep the temperature under control, especially in the summer time.

• 54 Diner:

Commissioner Kumberg questioned what was going on where 54 Diner had been. Mr. Blankenship stated that they were going to build a car wash. Mr. Blankenship stated that the State requires a 45’ setback and you cannot build anything towards the highway, so they would be utilitizing the shell of 54 Diner, which would be brick or block, and start building south. Mr. Howard commented that they would have had to meet the setbacks if they had torn it all down.

Power Plant:

• #6 Engine:

Power Plant Superintendent Ernie Smith informed the Commission that #6 Engine was not generating due to routine maintenance and would be off the books for a month.

Police Department:

• Radar Speed Limit signs:

Police Chief Myers commented that they should have a demonstrator unit for the radar speed limit signs in the next couple of weeks. Chief Myers stated that they would be able to evaluate it and see how if it works for the City. Chief Myers added that this was a Kansas vendor that was going to supply them with the demonstrator.

Commissioner Detwiler questioned if there were speed limit signs on Santa Fe Road. Chief Myers stated that he was not sure if there were or not. Commissioner Detwiler commented that the road was used a lot as a shortcut and vehicles come down it fast from both directions. Mr. Rambat stated that he would post 20 mph speed limit signs in both directions.

Commission:

• Depot:

Commissioner Skaggs complimented Mr. Eric Nystrom for cleaning up the depot area.

ADJOURN:

A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Kumberg and carried unanimously.
_____________________________________
BILL D. HLAVACHICK, Mayor


(SEAL)

ATTEST:
_________________________________
LUANN KRAMER, City Clerk

11/19/12-City Commission Meeting Agenda

MONDAY


NOVEMBER 19, 2012

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – November 05, 2012 Regular City Commission Meeting

5. BUSINESS:

5.1 Presentation of City Service Awards – Mayor and Commission

5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney

5.3 Presentation by DeWayne Bryant, Pratt Health Foundation Executive Director

5.4 Consideration and Approval of Proposal for the Development of Concept Plans & Transportation Enhancement Application & Proposed Engineering Services Contract for the Main Street Streetscape Project - Alan Luttrell & Paul Stoner, EBH & Associates

5.5 Consideration and Approval of the Re-Plat of Lot 2 Block 6 in the Lemon/Withers Division – Dave Howard, City Manager

5.6 Consideration and Approval of Ordinance 1212 Amending Zoning Classification for Lot 2, Block 6 in the Lemon/Withers Addition – Ken Van Blaricum, City Attorney; Dave Howard, City Manager

5.7 Consideration and Approval of Ordinance 1210 Amending Electric Utility Deposits – Ken Van Blaricum, City Attorney

5.8 Consideration and Approval of Ordinance 1211 Amending the Late Payment Charge on Delinquent Utility Bills – Ken Van Blaricum, City Attorney

5.9 Continued Consideration and Approval of Play Equipment for Loren Minnis Park on South Main Street – Russell Rambat, Public Works Director

5.10 Consideration and Approval of Costs Associated with the Replacement of 115 Thousand Volt Deferential Protection Relays – Kelly Hemphill, Dir. of Electric Utilities

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission

8. ADJOURN

10/15/12-Approved City Commission Meeting Minutes

MONDAY

OCTOBER 15, 2012

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner

ALSO PRESENT:

Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Gary Myers Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.

MINUTES:

A motion was made by Commissioner Skaggs to approve the minutes of the October 01, 2012 regular Commission meeting. The motion was seconded by Commissioner Kumberg and passed unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF A RUNNING EVENT THROUGH LEMON’S PARK:

Ms. Haley Fitzsimmons addressed the Commission concerning Sacred Heart PTO hosting a 5K run on November 17th that would take them through Lemon’s Park and the proceeds would benefit the children in their classrooms. Ms. Fitzsimmons commented that the 5K would be at 7:00 p.m. so that they would be running through Lemon’s Park after the Christmas lights were on and then through Sixth Street Park up to the pool and back again. Commissioner Detwiler questioned the traffic concern at that time. Commissioner Taylor commented that he thought this was a great idea and a good place to have it, but was also concerned about it being dark. Ms. Fitzsimmons stated that she would check into moving it to 9:00 a.m.

City Manager Howard questioned if they would need anything from the City, such as trash receptacles. Ms. Fitzsimmons stated that they would take care of the trash. Commissioner Kumberg questioned holding off traffic on the cross streets. Ms. Fitzsimmons commented that she could contact someone when they know how many runners they would have and discuss that possibility. Mr. Howard stated that she could get hold of Chief Myers for those arrangements. Commissioner Detwiler made a motion to allow Sacred Heart PTO to host a 5K run as described on November 17th at 9:00 a.m. The motion was seconded by Commissioner Kumberg and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR TWO 750 KVA PADMOUNT TRANSFORMERS:

Director of Electric Utilities Kelly Hemphill informed the Commission that they had sent out two bid requests for transformers and two had been returned. Mr. Hemphill explained that one transformer would be for the new motel and one as a stock item. Mr. Hemphill stated that Stanion Wholesale Electric returned a bid of $28,114.61 with a ten to twelve week lead time and Kriz-Davis submitted a bid of $37,785.08 with a twelve to fourteen week lead time. Mr. Hemphill recommended to the Commission that we accept the low bid from Stanion Wholesale Electric.

A motion by Commissioner Taylor to accept the bid from Stanion Wholesale Electric for the 750 KVA transformers in the amount of $28,114.61 was seconded by Commissioner Skaggs. The motion and second passed unanimously.

UPDATE ON WWTP IMPROVEMENT PROJECT:

EBH Engineer Alan Luttrell introduced Mr. Jim Kohman, who would be presenting the power point presentation to the Commission. Mr. Luttrell stated that they were close to going to bids on this project, but there had been some major changes that had caused the cost to escalate. Mr. Luttrell commented that the recent plant had been built in the 1950’s and the recent letter from the EPA made them question how we look to the future with Kansas Department of Wildlife and Parks downstream, what we should do and what needs to be done.

Mr. Kohman presented a picture power point presentation to the Commission that addressed how everything that was going to be done needed to be done. Mr. Kohman stated that the original plant was upgraded in the 1960’s and in 1998, which did not include a lot of work on the sludge end of it, which helped contain costs. Mr. Kohman pointed out the areas where the project would take place, which included a pipeline to convey waste activated sludge to digesters and new controls to track the wasting operation. Mr. Kohman commented that they would also be converting the anaerobic digesters to aerobic digesters, construct a biosolids handling building and a maintenance shop, install covers on the flow equalization tanks and construct a sludge cleanout sump.

Mr. Kohman explained that the biosolids handling would include installing a new belt filter press that would squeeze all the water out of the sludge so that it could be taken to the landfill or to fields. City Manager Howard questioned how often the press would need to be run with our current load. Mr. Kohman stated that it would probably be a couple times a week and that, with the belt filter press, you increase the volume you haul. Commissioner Kumberg questioned if that took a special truck. Mr. Kohman stated that it could be put in a dumpster. Mayor Hlavachick asked if the landfill would take it. Mr. Kohman explained that it would be high quality sludge.

Mr. Kohman stated that this would take care of all the concerns of the EPA and would give the operators more control to watch the computer and know when it was done. Commissioner Skaggs questioned if our capacity would increase with KDWP being added. Mr. Kohman commented that it should be very small. Commissioner Kumberg questioned the initial problem with algae. Mr. Kohman stated that that was caused by the sludge that got built up. Commissioner Kumberg asked if there would be any algaecides put in after the covers were put on. Mr. Kohman stated that they could not do that because it would end up in the creek.

Commissioner Skaggs questioned what price we were looking at. Mr. Howard stated that they would be looking at the big picture and going out for bids to see what those numbers were. Mr. Luttrell stated that there were still things that needed to be done that had not been discussed. Mr. Howard added that the goal was to afford the project without having to do a rate increase. Commissioner Kumberg questioned what the cost was to run the facility. Mr. Howard stated that he had those figures, but not with him. Mr. Howard added that we had been saving for this project for years. Mr. Luttrell commented that this process would be amazing and give tremendous treatment at the plant. Mr. Kohman added that the EPA lowering emissions standard was the last increase. Mr. Howard commented that the bids would be brought to the Commission for approval.

UPDATE AND DISCUSSION ON MAIN STREET STREETSCAPE PROJECT:

Mr. Luttrell informed the Commission that he had heard back from KDOT and they were going to do the street scape projects, but there was not an application date yet. Mr. Luttrell stated that there would be a workshop on or around November 5th and then the application would be available on their website with all the particulars. Mr. Luttrell suggested that a street scape committee be put together once the application comes out. Recreation Director Bruce Pinkall stated that he had already visited with some of the downtown businesses and he had sent out an email and letters. Mr. Pinkall commented that he had heard from about fifteen and there was one concerned about the Main Street project just finishing and wanted more recovery time. Mr. Pinkall added that the majority of them were interested, but wanted more information.

Mayor Hlavachick commented that he also had a concern about it coming on the heels of the Main Street project. Mr. Luttrell explained that the earliest construction would be in 2014, but they could push it back another year. Commissioner Taylor questioned if there was a dollar figure that went with the 80/20 split. Mr. Luttrell stated that they do not set a dollar amount. Commissioner Detwiler questioned what the engineering costs would be. Mr. Luttrell stated that they were generally around 8% to 10% of the project cost and that was the City’s responsibility. Mayor Hlavachick commented that he liked the idea of a committee. Mr. Howard stated that we had had a couple volunteer for that service. Mr. Luttrell stated that the worst scenario would be that the application would be due the end of December, but he was thinking that it would be early spring.

DISCUSSION ON RECREATIONAL TRAIL PROGRAM AND COST SHARE FUNDING:

Recreation Director Bruce Pinkall informed the Commission that he had applied for this grant about a year ago and had received the acceptance letter a couple of weeks ago. Mr. Pinkall explained phase one and two and that we had been approved for about half of what we had asked for. Mr. Pinkall added that this would be for a walking trail around the Sports Complex. Commissioner Taylor questioned what the distance of the trail would be. Mr. Pinkall stated it was about 4,057 feet.

Mr. Pinkall stated that the plan was to accept the grant and begin the process on Country Club Road up to Sixth Street using 8’ sidewalks. After little discussion, Mr. Pinkall commented that he was excited about Green Sports Complex being connected to the City with a walking path. Mr. Pinkall stated that he would keep the Commission updated on the program.

CONSIDERATION AND APPROVAL OF BID FOR HVAC SYSTEM FOR THE BOY SCOUT CABIN:

Building Inspector Brad Blankenship commented that he had gone out for HVAC unit bids for the Scout Cabin. Mr. Blankenship explained that there had been a clerical error on the first bid request so he had put out a corrected bid request and received two bids back. Mr. Blankenship stated that the bids were very close, with one bidding a Lenox and the other bid a Carrier. Mr. Blankenship explained that they were apples for apples and you could not have both companies bidding Lenox. Mr. Blankenship stated that Integreen Services had sent in a bid that was $27 cheaper than Adam’s Electric; therefore, he recommended that the Commission approve the bid from Integreen Services for the HVAC unit for the Scout Cabin.

Commissioner Skaggs stated that he had an anonymous donor that would pay for the HVAC unit and he then made a motion to accept the bid from Integreen Services. The motion was seconded by Commissioner Kumberg and carried unanimously.

CONTINUED DISCUSSION ON INCREASE IN ELECTRIC DEPOSITS AND LATE CHARGES:

City Manager Dave Howard and City Clerk LuAnn Kramer explained to the Commission their concerns for customers that leave the City’s services without paying their bill and the need to increase the electric deposit. Ms. Kramer stated that she was open to whatever deposit the Commission felt was fair and that her department did not object to accepting letters of credit. Mr. Howard commented that the figures that were in the packet showed that there had already been twenty-five customers this year leave without paying anything on their bill and all the City had was the $100 deposit to apply towards that balance. Ms. Kramer commented that there were several customers who were ‘repeat offenders’ and would come on our utilities, leave us with a bad debt and then return to have another account set-up once the State Set-off had paid the bad debt. Ms. Kramer added that there were several of the bad debt customers that live under someone else’s name because they had not paid their bad debt in full, which was a requirement to come back on our service as a new customer.

After a fairly lengthy discussion, Mayor Taylor made a motion to increase the electric deposit from $100 to $200 and start accepting letters of credit. The motion was seconded by Commissioner Kumberg. Mayor Hlavachick commented that something should be worked in about previous bad debts and their deposit amount. City Attorney Ken Van Blaricum stated that he would do that. Commissioner Taylor amended his motion to include previous bad debt customer’s deposit would be determined by City staff. Commissioner Kumberg seconded the amendment and the motion was approved unanimously.

Ms. Kramer questioned what they wanted to do with the possible late charge increase. Mayor Hlavachick stated that he was okay with the late fee going to 5%. Commissioner Kumberg made a motion to increase the late charge from 2% to 5%. The motion was seconded by Commissioner Detwiler and carried unanimously.

OPEN AGENDA:

Luca:

• Pledge of Allegiance & Constitution:

Mr. Luca Matei addressed the Commission concerning starting the meeting with the Pledge of Allegiance and pointed out that it states ‘justice for all’ and suggested that the Commission recite the Constitution instead. Mr. Matei read a scripture from the Bible and stated that this does not mean anything and Judges and attorneys do not know the Constitution. Mr. Matei commented that they convict people based on anything and the Catholic churches punish people not because they do a crime, but to scare them. Mayor Hlavachick questioned what this had to do with the City. Mr. Matei continued stating that the punishment was not for the good of the person, but the good of the public. Mr. Matei stated that it was important to apply the Constitution.

Mr. Matei stated that people complain that they do not have enough money to pay their bills and they do not have a way to find a job. Mr. Matei commented that the police become servants of the system and that this is a fascist system and deprives people of their means.

REPORTS:

City Manager:

• Hospital’s New Addition:

Mr. Howard commented that he had met with City and hospital staff to go over the preliminary layout for the new addition. Mr. Howard stated that there were some issues to work out and that it would come before the Commission when the time was right. Mr. Howard informed the Commission that Director of Electric Utilities Hemphill would be meeting with their electrical engineer fairly soon.

• Lemon’s Park shelter:

Mr. Howard informed the Commission that one of the shelter houses at Lemon’s Park had been used for a birthday party and the condition that it was left in was criminal; therefore, it had been turned over to the police. Mr. Howard stated that it had not been previously reserved and this was what we deal with in this community.

Police Chief Gary Myers stated that there was not a square area of the shelter that had not been smeared with icing and there was also a container of potato salad, hamburgers and beer cans. Chief Myers added that there was a polycart there, but it had not been used. Chief Myers stated that there had been a cake ordered from Dillon’s and they had gotten a name and number. Chief Myers informed the Commission that this person had been contacted and they were told that the City was very unhappy with the condition of the shelter house and it had to be cleaned up to our satisfaction.

Chief Myers stated that he had reviewed the Statutes and there were two that dealt with criminal littering in a park or public property, which this did. Chief Myers commented that the contact person had cleaned it up with a hose and it was to his satisfaction. Commissioner Taylor questioned why they left it that way. Chief Myers stated that there was no explanation, but there was more than one adult responsible, but the others had taken off. City Attorney Van Blaricum stated that this was a social issue and it was a sad fact that people act this way and do not think too much about it. Mr. Van Blaricum added that it was not clever that they left the receipt and we were able to track her down, but this was what the City had to deal with sometimes.

Public Works:

• Centennial Park:

Public Works Director Rambat stated that the roof on the bathroom in Centennial Park had been completed, the sewer line was installed and hooked up and the water line should be done in about a week or so. Mr. Rambat informed the Commission that it would go on-line next spring.

• South Park improvements:

Mr. Rambat stated that he was looking at the equipment for the South Park and should have prices for the Commission at the next meeting.

• Curb project:

Mr. Rambat stated that the curb project should be done in the next couple of weeks and then they would start on the drainage ditch project. Mayor Hlavachick asked that Mr. Rambat let Mr. Arensdorf know that they had done an excellent job on the curbs.

• Pool:

Mr. Rambat commented that he had visited with Mr. Kyle McCawley and he should have some options for our pool in the next couple of weeks.

Inspections:

• Lemon’s lights building:

Building Inspector Blankenship stated that he would be putting together some information on the building for the Lemon Park lights. Mr. Blankenship commented that he had visited with Ms. Deb Goyen concerning whether to build on to the existing building or build new somewhere else and that it should go out for bids since it was a City project.

• Municipal Building electrical issues:

Mr. Blankenship stated that he had visited with Mr. Howard and Mr. Pinkall concerning the electrical issues at the Municipal Building. Mr. Blankenship commented that this was an 80 year old building and it was exceeding the amperage that it could hold and it would cost money to upgrade, but it could be done.

• Up and Coming projects:

Mr. Blankenship stated that he had been contacted by Ms. Gay Cummins and she was going to be doing a home plus residential ‘business’ and had purchased two lots on Eastland Avenue. Mr. Blankenship stated that this would be for elderly that needed assistance with driving and a place to be checked on twenty-four hours a day.

Mr. Blankenship stated that he was also working with the hospital addition and the new motel.

Electric Departments:

• Power Plant:

Director of Electric Utilities Hemphill stated that the power plant had run for two days due to the Holcomb plant being shut down.

• Line Distribution:

Mr. Hemphill commented that the line guys were concentrating on the switch replacements in substation one.

Recreation:

• Eagle Scout:

Recreation Director Pinkall commented that Mr. Joseph Loomis had been working on his Eagle Scout project and had created a brochure which would be passed out to the Community to promote our park systems. Mr. Pinkall shared the brochure with City staff.

• College Rodeo:

Mr. Pinkall stated that the college rodeo had been successful this weekend. Chief Myers stated that there had been no police intervention, although there had been some confusion on where they were to park. Chief Myers added that several participants had not received any information on the parking change, but that was resolved and there were no other problems reported.

City Clerk/Utilities:

• Retirement Party and Memorial Service:

City Clerk Kramer reminded the Commission that there would be a retirement party for Mr. Phil Harmon, who had returned from the sanitation department on October 1, 2012. Ms. Kramer also informed the Commission of the Memorial Service on Saturday, November 3, 2012 for Mr. Jim Zeltner.

Mayor and Commission:

• November 5th meeting:

Mayor Hlavachick stated that he would be out of town on November 5th and would not be able to make the meeting that evening. Commissioner Taylor commented that he would also be gone that day.

• Train ride:

Commissioner Detwiler stated that there were three City employees that rode the Operation Life Saver Train and they witnessed someone who drove around the crossing gates, but there were no officers in the area. Commissioner Detwiler commented that, if they had been stopped, the fine could be up to $1,000. Commissioner Detwiler explained that they had gone almost to Langdon and the railroad had gone to great expense to get the train here.

• Open House:

Commissioner Detwiler commented that she had attended the open house at the living center last week and she encouraged everybody to go up and see it. Commissioner Detwiler stated that they had done attractive upgrades and it was not institutional looking. Mayor Hlavachick stated that he was supposed to be there, but he had been ill.

• Municipal Building:

Commissioner Skaggs commented that they had talked about looking for an engineering firm to look at the whole structure of the Municipal Building and questioned where we were on that. Mr. Howard stated that he had talked to two engineers and those expenses were in next year’s budget. Commissioner Skaggs stated that the electrical problems were the tip of the iceberg. Commissioner Skaggs explained that the curtains were an embarrassment and there were a lot of areas that needed attention. Mr. Howard stated that the curtains were something that we could address.

Mr. Pinkall explained that things had not been done while it was being considered for the fitness center. Commissioner Skaggs questioned why the old basketball goals were in a heap in the back room. Mr. Pinkall explained that those were the shorter goals. Commissioner Skaggs questioned if we were ‘hoarding’. Mayor Hlavachick explained that some of the files upstairs had to be kept. Commissioner Skaggs stated that this had crept up on us over the years.

Discussion:

City Manager Howard questioned if they should appoint someone to run the next meeting since the Mayor and Vice-Mayor were going to be gone. Commissioner Skaggs stated that he felt Commissioner Detwiler should run the meeting and Commissioner Kumberg agreed. Mayor Hlavachick commented that he would let them know if his plans changed.

ADJOURN:

A motion by Commissioner Taylor to adjourn was seconded by Commissioner Detwiler. The motion and second passed unanimously.
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BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:
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LUANN KRAMER, City Clerk