City of Pratt Agendas: July 2018

Tuesday, July 31, 2018

07/31/2018-Special Call Meeting Agenda

CALL FOR A SPECIAL MEETING

OF THE

GOVERNING BODY

TO: MEMBERS OF THE GOVERNING BODY:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 12:00 p.m. on Tuesday, July 31, 2018 with the object and purpose of said meeting to be the following:

1. Discussion on IRB’s for the Track at Green Sports Complex – Dr. Calvert, PCC

SIGNED:

________________ __________________

Commiissioner

__________________________________
Commissioner

__________________________________
Commissioner

NOTICE TO THE PUBLIC:

1. Discussion on IRB’s for the Track at Green Sports Complex – Dr. Calvert, PCC

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 30^TH DAY OF JULY, 2018.

SIGNED:
___________________________________

LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 5:00 p.m. on Monday, July 30, 2018.

Tuesday, July 17, 2018

07/12/2018-Approved Special Call Commission Meeting Minutes

THURSDAY

JULY 12, 2018

The Governing Body of the City of Pratt met in a Special Call session in the Commission Room located at City Hall.

PRESENT:

Doug Meyer  Mayor
Lucus Kumberg  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Probst  City Attorney
Jamie Huber  Dir. of Electric :Utilities

CALL TO ORDER:

The Special Call meeting was called to order by Mayor Meyer. The Mayor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

EXECUTIVE SESSION FOR ATTORNEY/CLIENT PRIVILEGE:

Mayor Meyer made a motion to enter into executive session for attorney/client privilege to last forty-five minutes. The motion was seconded by Commissioner Schmidt and carried unanimously.

Mayor Meyer made a motion to return from executive session with nothing to report. The motion was seconded by Commissioner Schmidt and carried unanimously.

ADJOURN:

Mayor Meyer made a motion to adjourn. The motion was seconded by Commissioner Leslie and passed unanimously.

________________________________

DOUG MEYER, Mayor

ATTEST:

________________________________

LUANN KRAMER, City Clerk

07/03/2018-Approved Special Call Commission meeting Minutes

TUESDAY

JULY 03, 2018

The Governing Body of the City of Pratt met in a Special Call budget work session in the Commission Room located in City Hall.

PRESENT:

Doug Meyer  Mayor
Lucus Kumberg  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Diana Garten  Finance Director

CALL TO ORDER:

The special call meeting was called to order by Mayor Meyer. The Mayor instructed the City Clerk to note that all Commissioners were present.

BUSINESS:

2018 BUDGET WORK SESSION cont.:

· Health insurance:

With several things to discuss, Mayor Meyer stated that they would start with the health insurance renewal. Mayor Meyer commented that he got a lot of good information last evening with the Blue Cross Blue Shield representative; however, that did not make this decision any easier to make. The Commissioners discussed how much they would have to raise minimum rates in wastewater, water and sanitation to help offset the large increase in the employee’s health insurance.

Finance Director Garten explained that a $2.50 increase for the three utilities would help to offset the health insurance costs. With little more discussion, Mayor Meyer made a motion to approve the 14.35% increase in health insurance for the employees and that would be funded by a $2.50 increase in the water, sewer and trash funds. Commissioner Leslie seconded the motion. Mayor Meyer asked when this would be effective. City Clerk Kramer stated that it could be whenever the Commission wanted. With no discussion, Mayor Meyer amended his motion to include the effective date of September 01, 2018 for the utility increases. Commissioner Leslie seconded the amendment and it passed unanimously. Mayor Meyer stated that the Commission would like to have Ms. Yingling come and visit with the employees about the City health insurance.

· Funding for organizations:

The Commission then discussed the funding requests from organizations in the City. Mayor Meyer stated that he felt that the American Legion’s donation should stay the same and asked if the Commissioners wanted to cut Blythe Family Fitness Center by $5,000. Commissioner Kumberg made a motion to approve the 2018 contracts and assistant to charitable organizations the same as the 2018 calendar year with the exception of Blythe Family Fitness Center. Commissioner Leslie seconded the motion and it carried unanimously.

Commissioner Kumberg continued making a motion to draft a policy for the use of Travel and Tourism funds to include payout only when presented with receipts across the board. The motion was seconded by Commissioner Leslie and carried unanimously.

Commissioner Kumberg made a motion to reduce funding for Blythe Family Fitness Center by $5,000 and use the $5,000 towards restrooms in Lemon Park. The motion was seconded by Commissioner Schmidt and carried unanimously.

· Salaries:

The Commission questioned Ms. Garten about the 3% cost of living in the 2019 budget. Ms. Garten stated that it was built in; however, it could be taken out if they wanted it to be removed.

ADJOURN:

With all items discussed to finish the budget work session, the proper motion was made to adjourn the special call meeting.

_____________________________________

DOUG MEYER, Mayor

ATTEST:

______________________________________

LUANN KRAMER, City Clerk

07/02/2018-Approved City Commission Regular Meeting Minutes

MONDAY

JULY 02, 2018

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located at City Hall.

PRESENT:

Doug Meyer  Mayor
Lucus Kumberg  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Probst  City Attorney
Diana Garten  Finance Director
Gary Myers  Chief of Police
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector

CALL TO ORDER:

The regular meeting was called to order by Mayor Meyer. The Mayor instructed the City Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Leslie led the staff and audience in the invocation and Mayor Meyer led the Pledge of Allegiance.

CONSENT AGENDA:

· Minutes: June 18, 2018 Regular Commission Meeting

June 21, 2018 Recessed Budget Work Session

June 22, 2018 Recessed Budget Work Session

Commissioner Kumberg made a motion to approve the consent agenda. The motion was seconded by Commissioner Peters and carried unanimously.

BUSINESS:

DISCUSSION ON 2018 OKTOBERFEST:

Mr. John Beverlin and Mr. Dakota Holtgrieve addressed the Commission to request permission to use Green Sports Complex on September 22, 2018 for the Oktoberfest. Mr. Holtgrieve stated that everything had gone smooth last year and they had heard positive comments. Mr. Beverlin commented that the Commission had approved a permanent ordinance last year to allow them the use of Green Sports Complex; however, they also needed a resolution to send to ABC for their alcohol permits. Commissioner Peters asked if the Young Professionals were the main driving force. Mr. Beverlin stated that they had been, but they also had help from the Rotary Club. Mr. Holtgrieve stated that they would be visiting with them this week. Commissioner Peters stated that he was sure they would be glad to help.

Mr. Holtgrieve commented that they were going to move the time back to start at 5:00 p.m. and end at 10:00 p.m. Mayor Meyer commented that last year was a learning process. Mr. Beverlin stated that they had sold every table. Mr. Holtgrieve added that they had thirty-two reserved tables and had taken in about $11,000. Mr. Holtgrieve commented that they had given the Rotary Club $2,000 in memory of Dr. Bruce Kempton.

With no more discussion, Commissioner Kumberg made a motion to approve the use of Green Sports Complex on September 22, 2018 for the 2018 Oktoberfest. Commissioner Leslie seconded the motion and it carried unanimously.

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

· Server issues:

City Manager Eckert stated that we had been dealing with server issues for the past week and there were a lot of issues to be worked through. Mr. Eckert commented that the back-up server at the power plant was actually a NAZ that stores data and it had actually been missing since last August. Mr. Eckert added that it was now in his office.

· Solar Farm:

Mr. Eckert stated that the solar farm continues to be a good issue and we were still waiting on the contract to be finalized.

· Yard Trash:

Mr. Eckert commented that there were some issues with trash in yards that would be addressed soon.

· Water slides:

Commissioner Kumberg questioned if the ramping up by the Legislature on amusement parks and water slides would affect us. Public Works Director Rambat stated that we did not qualify since our side was not 20’ in height. Commissioner Kumberg asked about the train and the clarification of what kind of inspector you had to have. Mr. Eckert commented that there were none in the State and we had checked everywhere last year.

City Attorney:

· Emails:

City Attorney Probst stated that the server issues had complicated some of the legal work needing to be done since she could not get her emails. Ms. Probst added that work was a little slower than she would have liked last week.

· Executive Sessions:

Ms. Probst requested two executive sessions for ten minutes each for attorney/client privilege.

· Municipal Court docket:

Ms. Probst stated that Municipal Court dockets were lower last month and revenue was good; however, the last docket had more crime on it. Ms. Probst commented that a bump in crime and domestic violence was not unusual. Ms. Probst added that it was not anything like January 2016; however.

· Solar Farm:

Commissioner Peters questioned if the down time would affect the solar farm correspondence. Ms. Probst stated that there were some delays on that and she had received some edits from the tax equity lawyers that had not been assessable, but she had no concerns that we would get there.

Public Works:

· Pool controller:

Public Works Director Rambat stated that there had been lightning damage to a pool controller that caused it to be fused in the running mode. Mr. Rambat commented that they were in good shape now. Mayor Meyer asked if the pool was open. Mr. Rambat stated that they had never closed since they could manually distribute the right chemicals.

· Mosquitoes:

Mr. Rambat stated that the plan was to spray for mosquitoes Thursday and Friday nights if we did not get any rain. Mr. Rambat commented that he would have liked to do it before the 4^th, but we had to give notice to the public.

· Website:

Mr. Rambat commented that the website team had their first webinar visit with CivicPlus and we would be getting them some things to get started. Mr. Rambat added that this would be about a six month process.

· KDOT:

Mayor Meyer asked if we had heard anything from KDOT. Mr. Rambat stated that it would probably be August; however, he had submitted an application for some of the road bridge money the State had to help with the Maple Street bridge repair.

Recreation Department:

· Municipal Building A/C:

Recreation Director Pinkall stated that the Municipal Building air conditioning was not working and that there was not a developed plan in place. Mr. Pinkall commented that they would like to get away from the all-inclusive chiller and separate rooms. Mr. Pinkall added that he would look to some engineering people to help and look at the budget. Mr. Pinkall stated that the heating portion was operable and in good shape. Commissioner Kumberg questioned if this was storm damage. Mr. Pinkall commented that the chiller was installed in 1963 and we had gotten a lot of use out of it. Mayor Meyer asked if it was repairable. Mr. Pinkall stated that the cost would not be as economical as going back to something else. Mr. Pinkall added that this was new ground for him and they would still be able to be warm this winter. Mayor Meyer stated that it was important for people to be comfortable. Mr. Pinkall commented that they were sweating, but they had gotten some window units put in so that they could keep that part cool. Mr. Pinkall explained that there were a lot of things coming up in the gym in the next few weeks and he had contacted them about the situation.

Police Department:

· Crime increase:

Police Chief Myers stated that there were areas of crime that had increased and that could be due to a full moon cycle and alcohol consumption due to the high temperatures.

· Drug Dog Vehicle:

Chief Myers stated that the drug dog vehicle was in full service and had the lettering on it.

· Domestic Violence:

Commissioner Peters questioned what happens when children were involved in a domestic situation. Chief Myers stated that that does happen and they would be turned over to child services; however, we did not see a lot of that. Ms. Probst added that the primary aggressor would be removed from the premises and a protective order was put in place. Ms. Probst stated that the children would be removed if both parties were deemed to be inappropriate.

Finance Department:

· Budget:

Finance Director Garten stated that she was still working on a few items for the budget. Mayor Meyer asked about another session to finalize a few things. After a little discussion, Mayor Meyer stated that there would be a special call at 7:00 a.m. tomorrow morning.

· Sales Tax:

Ms. Garten stated that there was a slight increase in sales tax. Mayor Meyer commented that it was always two months behind. Commissioner Kumberg questioned when the online sales would go into effect. Commissioner Peters stated that it already had in the Kansas Legislature. Mayor Meyer stated that they were waiting for the Federal Government to take action.

EXECUTIVE SESSION #1:

Mayor Meyer made a motion to enter into executive session for non-elected personnel to last ten minutes. Commissioner Schmidt seconded the motion and it passed unanimously.

Mayor Meyer made a motion to return from executive session with nothing to report. The motion was seconded by Commissioner Kumberg and carried unanimously.

EXECUTIVE SESSION #2:

Mayor Meyer made a motion to enter into executive session for non-elected personnel to last ten minutes. Commissioner Leslie seconded the motion and it passed unanimously.

Mayor Meyer made a motion to return from executive session with nothing to report. The motion was seconded by Commissioner Peters and carried unanimously.

RECESS:

Commissioner Schmidt made a motion to recess until Monday, July 16, 2018 for the City/County Joint meeting. The motion was seconded by Commissioner Peters and carried unanimously.

______________________________________
DOUG MEYER, Mayor

ATTEST:

______________________________________

LUANN KRAMER, City Clerk

07/02/18-Approved Special Call Commission Meeting Minutes

MONDAY

JULY 02, 2018

The Governing Body of the City of Pratt met in a Special Call meeting in the Commission Room located in City Hall.

PRESENT:

Doug Meyer Mayor

Luke Kumberg Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner

ALSO PRESENT:

Roy Eckert City Manager

LuAnn Kramer City Clerk
Regina Probst City Attorney
Diana Garten Finance Director

CALL TO ORDER:

The special call meeting was called to order by Mayor Meyer. The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Leslie.

BUSINESS:

DISCUSSION ON BLUE CROSS BLUE SHIELD RENEWAL OPTIONS:

Blue Cross Blue Shield representative Michelle Yingling thanked the Commission for inviting her to discuss the renewal options with them for the next year. Ms. Yingling commented that there were several options the City could utilize, but she first discussed the utilization reports that explained why the City had a high renewal rate. Once that was discussed, Ms. Yingling went over several options with the Commissioners that would take little more from the employees.

After a lengthy discussion, Ms. Yingling went back over option #1 removing the retro. Ms. Yingling stated that the maximum out-of-pocket had been reduced from $6,350/$12,000 to $5,000/$10,000 and that was something that was across the board. Ms. Yingling pointed out that the office co-pay would go from $25 to $35 and 80/20 would be $2,500/$5,000 with this option. Ms. Yingling stated that choosing this option would reduce the renewal increase from 35.14% to 14.35%.

With no more discussion, the Commission thanked Ms. Yingling for her time and knowledge and it would make it easier to make the right decision.

ADJOURN:

Mayor Myers made a motion to adjourn the special call meeting. The motion was seconded by Commissioner Schmidt and carried unanimously.

_____________________________________

DOUG MEYER, Mayor

ATTEST:

_____________________________________

LUANN KRAMER, City Clerk

Thursday, July 12, 2018

07/16/2018-City Commission Regular Meeting Agenda

MONDAY

JULY 16, 2018

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind the audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. CONSENT AGENDA:

4.1 Minutes: July 02, 2018 Special Call Commission Meeting

July 02, 2018 Regular Commission Meeting

July 03, 2018 Special Call Budget Work Session

July 12, 2018 Special Call Commission Meeting

5. BUSINESS:

5.1 Consideration and Approval to Publish the Notice of Budget Hearing and to Hold the Public Hearing for the Proposed 2019 City of Pratt Budget on August 6^th – Diana Garten, Finance Director; Mayor and Commission

5.2 Consideration and Approval of Resolution 081618 to Approve a Conditional Use Permit – Regina Probst, City Attorney (Resolution to come Monday)

5.3 Final Approval of the Purchase Power Agreement and the Lease Agreement for the Solar Farm – Regina Probst, City Attorney

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS:

7.1 City Manager

7.2 City Attorney

7.3 Department Superintendents

7.4 Mayor

7.5 City Commission

8. ADJOURN

07/12/2018-Special Call Meeting Agenda

CALL FOR A SPECIAL MEETING

OF THE

GOVERNING BODY

TO: MEMBERS OF THE GOVERNING BODY:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 12:00 p.m. on Thursday, July 12, 2018 with the object and purpose of said meeting to be the following:

1. Executive Session for Attorney/Client Privilege to Last One Hour.

SIGNED:

________________ __________________
Commissioner

__________________________________
Commissioner

__________________________________

Commissioner

NOTICE TO THE PUBLIC:

1. Executive Session for Attorney/Client Privilege to Last One Hour.

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 10^TH DAY OF JULY, 2018.

SIGNED:

___________________________________
LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 5:00 p.m. on Tuesday, July 10, 2018.

Tuesday, July 3, 2018

07/03/18-Speical Call Meeting Agenda

CALL FOR A SPECIAL MEETING

OF THE

GOVERNING BODY

TO: MEMBERS OF THE GOVERNING BODY:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 7:00 a.m. on Tuesday, July 03, 2018 with the object and purpose of said meeting to be the following:

1. Budget Work Session

SIGNED:

_________________ __________________

Commissioner

___________________________________

Commissioner

___________________________________

Commissioner

NOTICE TO THE PUBLIC:

1. Budget Work Session

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 2^ND DAY OF JULY, 2018.

SIGNED:

___________________________________ LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 8:00 p.m. on Monday, July 02, 2018.