MONDAY
JULY 12, 2012
The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
CALL TO ORDER:
The recessed meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
BUSINESS:
BUDGET WORK SESSION:
• 2011 Tax Revenue:
Finance Director Diana Garten started the work session by sharing charts with the Commission that she had created from data provided by County Treasurer Amy Jones and County Clerk Sherry Kruse that showed the tax revenue receipts in 2011 for Pratt County. Ms. Garten stated that the charts showed the amount of tax raised and how much was contributable to the City. Ms. Garten explained that the City raised $1.7 million, which was a small portion of the total real estate tax assessed in Pratt County.
City Manager Dave Howard commented that the City collects 42 mills, which was different from the County and the college. Mr. Howard added that we were less than ten percent of the property taxes. Mr. Howard stated that he agrees that the taxes in Pratt are high, but the City was not one of the major taxing entities. Mr. Howard explained that our mill levy would be twelve or thirteen if we collected what the County does for a mill. Ms. Garten explained that if the City collected what the County did and the mill levy was 45, we would raise over $1 million and the County would raise over $6 million at our mill levy, but if they collected what we do for a mill levy at their 60 mills, we would raise over $2 million and they would raise over $8 million. Mr. Howard added that we were not the big property tax collector that people think we are. Commissioner Taylor commented that 95% of the Counties in Kansas do not have a college and PCC was a big part of our community.
• 2011 Cash Summary:
Ms. Garten stated that cash was always talked about and she had put together a list of projects from 2009 to current, some of which had been completed and some were still in progress. Ms. Garten explained that cash was spent for specific things or reserved for special projects or equipment and we were currently at $14.8 million, but had been as high as $20 million before some special projects. Ms. Garten reminded the Commission that there was about $15 million that we could not just spend on what we wanted and that we were restricted to certain purchases. Commissioner Taylor commented that our debt had decreased considerably, but we also have strong cash. Ms. Garten agreed and pointed out that we decreased debt without having to increase our rates. Mr. Howard commented that most projects as big as the Main Street project would have been a bond issue, but we saved for five years instead of going into debt. Mr. Howard added that we do not pay anything on the bonds for the Ethanol Plant. Commissioner Taylor questioned if the $100,000 for the waterline was our only cost. Mr. Howard stated that our cost was actually nothing and explained that the $100,000 was for the cost from EBH. Ms. Garten added that the company had not missed a payment and they currently owed $671,000.
Commissioner Taylor commented that Ninnescah Rural Electric rates had been $.01 to $.02 cheaper than ours, but they raised their rates about a year and a half ago. Mr. Howard stated that it was hard to compare us with a rural electric company, because they do not have Lemon Park lights or street lights, so they do not bear that burden. Commissioner Skaggs commented that Mr. Ron Avildsen, former owner of McDonald’s, always compared his utilities with other McDonald’s rates. Mr. Howard stated that it had to do with the transmission system associated with it and every region was different. Mr. Howard explained that, with second day marketing, we were generating a lot and making money, so we can keep our rates down since we were making a profit.
• Project questions and clarifications:
Commissioner Detwiler questioned how much the extension of the water and sewer in the North East Development had cost. Ms. Garten stated that she thought that that was about $30,000. Mr. Howard stated that that included Maurice’s, Hibbetts and Withers. Mr. Howard added that that was just for materials since we provided the labor. Commissioner Detwiler questioned how much it cost Economic Development for Pauline Place Street. Mr. Howard answered that it was about $90,000. Commissioner Detwiler questioned what the cost to the City would be for Phase 2 to be platted, besides EBH. Mr. Howard stated that there would not be any and added that there were several companies that were looking at buying the 28 acres left. Mr. Howard explained that it could be sold off in one big piece with no other expenses, but would have to be developed if that did not happen. Mr. Howard added that that could cost about $1 million to do. Commissioner Skaggs questioned if they would be required to hook onto our sewer. Mr. Howard stated that they would and, with Mr. Dale Withers, we had told him that he would have to annex the land into the City if he wanted to have City utilities. Mr. Howard explained that you can keep from having to increase your rates if you increase your sales and we get property tax off of property that is annexed.
Commissioner Detwiler questioned what it had cost for the wastewater treatment facility to date. Ms. Garten stated that it was $111,000 and all of that was for engineering. Mr. Howard stated that engineering costs were always up front and there would be more once building started. Ms. Garten explained that that all goes into the loan and, once the project was completed, 40% of the loan would be forgiven.
Commissioner Detwiler questioned if the City should be bidding out the engineering since our current company was costing the City around 40% on some projects. Mr. Howard questioned what project they received 40% on. Commissioner Detwiler stated that on the Main Street resurfacing KDOT’s local share was $471,000 and EBH was $190,000, which was 40.34% of the local share. Ms. Garten stated that we pay 10% to 15% of the total cost. Commissioner Taylor commented that the total cost of the project was $1 million. Commissioner Detwiler explained that she was talking about what it cost the City in percentage to our share. Commissioner Detwiler added that the City paid $471,000 and we also had to pay EBH, which was 40.34%. Mr. Howard explained that that was figured on the total cost of the project, but if you go by what we paid, than it would be 40%. Commissioner Detwiler asked if the Main Street waterline was all ours and, if so, the engineering was 32.79%. Mr. Howard stated that that was high, so he would get with Mr. Luttrell. Mr. Howard explained that engineering costs could be from 12% to 15% if they only do engineering, but you could push up to 20% to 22% if they provide inspectors. Commissioner Kumberg stated that it was never just engineering and questioned what other services they could provide. Commissioner Taylor stated that it was a 24/7 service from local people. Commissioner Skaggs questioned what value you put on local people, and if it should be bid out. Mr. Howard stated that he visits frequently with Mr. Luttrell and his staff and there were times where we do not get billed.
• Sandy Creek Development:
Mayor Hlavachick commented that he had visited with Mr. Rich Sanders and he had an out-of-town developer that wants to build spec houses. Mayor Hlavachick added that Mr. Sanders encouraged us to get started on the Sandy Creek development. Mr. Howard commented that our focus had shifted towards Mr. Withers’ project, but we were looking at phasing in fifteen to twenty lots with all the utilities. Mr. Howard explained that that would bring the cost down to about $500,000 to do the lots and that would be about $50,000 per lot. Commissioner Detwiler stated that there was a difference between a contractor and developer and that was that a developer would come in and develop it, which would include putting in or paying to have the City put in the utilities. Mr. Howard stated that this was the first he had heard anybody talk about the development in quite a while. Commissioner Skaggs questioned if we should be pushing this with the oil boom. Mr. Howard explained that we would have to dedicate $500,000 and develop what we could. Mr. Howard stated that the worst case scenario would be if none of the lots sold, so we would be out the $500,000.
Commissioner Taylor commented that he liked the idea of spending half a million to get started, since it was hard to imagine houses without streets. Mr. Howard stated that if that was what the Commission wanted the City to do, he would get hold of Water Superintendent Kelvin Clay and Mr. Brian Simpson. Mr. Howard added that the waterlines would be done by our staff and the plat was done, so we would need to get with the gas company and telecommunications. Mr. Howard explained that we could recover those costs in the price of the lots or do specials. Commissioner Taylor commented that he felt we would be missing the boat if we do not move forward and take a little risk. Commissioner Taylor added that nobody wants to build on an empty sandlot.
BUDGET HIGHLIGHTS:
• Total mill levy & budget figures:
Ms. Garten stated that she had put together the budget with the supervisors and staff, but she was still able to make changes, if necessary. Ms. Garten explained that this was a $24 million budget that included all funds and it projected tax of $1.8 million and revitalization of $200,000, which would make the tax actually received $1.6 million. Ms. Garten commented that this would be a 1.14% increase in the mill levy over last year or 45.735 mills. Ms. Garten stated that the valuations went down and costs went up. Ms. Garten added that 1.14 mill was only about $36,000, which the costs had gone up more than that.
Commissioner Taylor questioned why the valuations went down. Ms. Garten explained that she felt the largest portion was due to revitalization going up partially due to the new motel. Commissioner Kumberg questioned if the County valuations went up. Ms. Garten stated that she was told that it went up and most of that was due to utilities. Commissioner Detwiler questioned if the valuation increased due to oil and gas leasing. Mr. Howard stated that that was what he thought. Ms. Garten stated that the valuation went down $90,000, but the neighborhood revitalization went up $840,000.
• Wages, etc.:
Ms. Garten stated that the budget did include a 3% wage increase for employees, which came in at a cost of $145,000. Ms. Garten explained that $76,000 of that was from tax levied funds and the rest would be from enterprise funds.
Ms. Garten stated that our KPER’s contribution went up about .6%, insurance went up 4.5%, workmen’s compensation continued to increase and $4 per gallon fuel was in this budget. Commissioner Kumberg questioned if the experience modification factors changed for workmen’s comp. Ms. Garten stated that it changes every year and we had had a lot of claims. Ms. Garten added that we do safety training, but sometimes things happen.
Commissioner Detwiler stated that she agrees that City employees should get salary recognition every year. Commissioner Detwiler continued stating that she had talked to some rather large organizations and, instead of a salary based increase; they give a lump sum employee bonus once a year that amounts to the 3% increase and keeps their base range the same. Commissioner Detwiler added that we were creating a monster where entry level positions would be making a tremendous amount. Commissioner Detwiler commented that you would keep the cost of your salaries down and also the transfers would also be kept down that affects the total cost of the salaries.
Commissioner Skaggs questioned if this would be the same for everyone. Commissioner Detwiler stated that it was in one situation, but another was based on the employee’s salary. Commissioner Detwiler added that does not have anything to do with merit increases since that was built in by KPER’s and those come along until they get to the top of the salary range. Ms. Garten stated that that was not true. Mr. Howard explained that a merit increase was something determined by going above and beyond. Ms. Garten stated that the City does not raise the starting wage every year.
Commissioner Kumberg questioned what the benefit of doing a lump sum benefit would be expending the same amount of money and being taxed. Ms. Garten stated that the benefit would be that you would not be adding 3% on top of 3%. Commissioner Kumberg questioned if the City did not have a base rate and then a scale. Mr. Howard stated that we did and employees could move up a step, but we leave the range the same. Commissioner Detwiler corrected herself in that she had meant step increase and not a merit increase. Commissioner Kumberg questioned what happens when someone hits the max salary in a range. Ms. Garten stated that we do a new ordinance. Commissioner Detwiler stated that giving a lump sum payment would not affect the maximum salary amount. Commissioner Kumberg questioned if this 3% was not a merit increase. Mr. Howard stated that it was a cost of living increase.
Ms. Garten commented that an employee would never be able to climb the ladder depending on how the bonus was figured and at what percentage and that could cause a loss of employees. Commissioner Detwiler clarified that they would still be able to climb the ladder with merit increases. Commissioner Taylor questioned if these companies gave out the bonuses if they had a bad year. Commissioner Detwiler stated that they had not indicated that they did not. Mr. Howard stated that if we had a bad year, he would not recommend the 3%. Commissioner Kumberg stated that you have to stay marketable, so you have to have this necessary evil. Commissioner Taylor stated that this procedure had helped with the retention of employees. Mr. Howard added that we still have a pretty good turn over, but the core was there.
CONTRACTUAL SERVICES:
• Humane Society:
Commissioner Detwiler commented that she would like to see another category under contractual services since the Humane Society provides a service for the City and it was not a donation. Ms. Garten stated that that had been discussed before and she had not gotten that change done. Ms. Garten explained that the City contributed $36,000 or almost 1 mill to the Humane Society, but they also donated to the Teen Center, the Food Bank, South Central Community Corrections, Red Cross, American Legion building needs, Scouts, 4 mills went to the Library and 3 mills to the Airport.
Commissioner Taylor questioned if the note under the Humane Society stating that the budget was increased by $12,000 for an additional $1,000 per month was in anticipation that they would be coming back and asking for more. Ms. Garten stated that that was for what the Commission had already approved. Commissioner Detwiler stated that the Humane Society had been looking at not being able to pay their bills and going in the hole every month. Commissioner Detwiler added that donations had picked up and they now have a good manager and she had turned the shelter around.
• American Legion:
Commissioner Taylor commented that he had been out to the American Legion last year as Mayor and he explained that the lighting in the main area was pathetic and they do not have a vent fan for cooking, so there was a fog from the sausage. Commissioner Taylor suggested that the City put in some fluorescent lighting and a vent fan since it was the City’s building. Mr. Howard stated that the American Legion had not honored their lease by not paying their $20 per year lease fee nor had they returned a signed agreement. City Clerk Kramer stated that she had written them five times, but cannot get a response. Commissioner Skaggs questioned if they were paying their utilities. Ms. Kramer stated that they paid them, but they were late. After little discussion, it was suggested getting hold of Mr. George Stevens or have the City Attorney write them a letter. Commissioner Taylor commented that we do need a signed agreement back in case something would happen.
• Food Bank:
Mayor Hlavachick commented that he worked at the Food Bank and had for several years. Mayor Hlavachick stated that the City donates $150 now, but he would like to see it bumped up to $200. Mayor Hlavachick explained that they used to think that seven families meant that they were busy and now they have twelve to thirteen families. Mr. Howard asked if Mayor Hlavachick wanted to start that now or in 2013. Mayor Hlavachick stated that he would like to do it now if we could. A motion by Commissioner Detwiler to increase the donation from $150 to $200 for the Food Bank. The motion was seconded by Commissioner Skaggs and carried with four approved votes and one abstained vote by Commissioner Taylor.
• Pool:
Ms. Garten stated that the pool budget increased due to Red Cross life guard training increasing their costs. Ms. Garten explained that the lifeguards had to be trained by the Red Cross. Commissioner Skaggs questioned if they have to go to Wichita for their training. Ms. Garten stated that they go to Dodge City.
Ms. Garten stated that the materials expense was for the City to run the concessions and the maintenance costs had been increasing the last couple of years. Commissioner Detwiler questioned if they hire a person to help with concessions. Ms. Garten stated that they do use lifeguards, but there was also a part time person. Commissioner Detwiler commented that the girl scouts used to run things like that for income. Ms. Garten commented that no one had asked and they were running this one like they do the ball parks.
• Contingencies:
Ms. Garten stated that the budget had built in contingencies so that we had the cash to spend and budget authority to do so. Ms. Garten explained that, if we had a disaster, we would have to have a public hearing to get spending authority if not for these contingencies.
• Tort Liability:
Commissioner Skaggs questioned if we had used the tort liability in past years. Ms. Garten stated that we had had one settlement for about $5,000.
• Pool Renovation:
Mr. Howard explained that part of the pool had to be roped off where the liner had come up. Mr. Howard stated that we were either going to have to redo the fiberglass or cap it with two to four inches of concrete, which would be around $250,000. Mr. Howard added that that would have to be done by next year. Mr. Howard explained that the liner had been warranted for five years and we had gotten eight out of it. Mr. Howard addressed the shower rooms and ADA requirements. Commissioner Skaggs commented that the pool was a unique feature of Pratt.
• Blue Cross Blue Shield:
Commissioner Kumberg questioned if the City paid for all of Blue Cross. Ms. Garten stated that we pay all of a single plan and 82% of the others. Commissioner Kumberg asked how we came to the 82%. Mr. Howard explained that we picked up the 4.5% and had not passed that on to the employee.
• Recycle:
Commissioner Detwiler stated that we needed to think about recycling. Mr. Howard stated that that had been discussed with Nisley several years ago, but the County had written them a threatening letter. Mr. Howard commented that Mr. Nisley would be coming by again next week to visit about it.
CAPITAL OUTLAY:
• Chairs & I Pads:
Ms. Garten stated that the capital outlay purchases were regularly budgeted items. Commissioner Skaggs questioned the purchase of new chairs for the Commission. Ms. Garten stated that she had put that in there for safety reasons since some of them have a tendency to tip backwards. Commissioner Taylor stated that these could be locked. After some discussion, Commissioner Detwiler suggested replacing the chairs in the conference room and not in the Commission room.
Commissioner Detwiler questioned the purchase of the I Pads and whether some could or would purchase their own. Mr. Howard stated that they were not that much money and they would save on staff time and paper. Mayor Hlavachick commented that we need to keep updated on technology. Commissioner Skaggs commented that he was electronically handicapped, but spending $7,200 to get all of them would save thousands in materials and staff time in a $24 million budget. Commissioner Detwiler questioned if they would group them out on a bid process. Commissioner Kumberg commented that the prices were fixed and Apple does not give a price break. Commissioner Skaggs commented that the electronic stage was here to stay.
• Equipment Purchases:
Commissioner Taylor questioned the purchase of heat exchangers. Mr. Howard explained that that was for engines six and seven, but the November election could keep this from having to happen. Mr. Howard stated that we have a consultant and engineer designing it and KMEA and KMU have lobbyists working on it, but we may not have to do it even though we had to budget for it.
Commissioner Detwiler questioned if we had not purchased a lift truck earlier. Mr. Howard stated that the street department had gotten one and those vehicles were assigned to certain departments. Commissioner Skaggs stated that a tommy lift helps businesses by not having the employees straining their back lifting equipment. Ms. Garten commented that this would come before the Commission for approval before it was purchased.
Commissioner Kumberg questioned whether the prices for the technology for the police department was estimated or given prices. Ms. Garten stated that she thought those were estimated. Commissioner Kumberg commented that those were very inflated prices if they were bid prices. Commissioner Kumberg added that it was a good plan, just high on the costs.
Commissioner Skaggs commented that the electric department’s budget was down from the previous three years. Ms. Garten explained that they had done a lot of major repairs in the last three years so they do not have to put back as much.
• Legal Budget:
Ms. Garten pointed out the legal budget that would be published and was public information. Ms. Garten stated that there would be a notice of budget hearing published in the paper.
WORKSHEET DISCUSSIONS:
• Commission:
Commissioner Kumberg stated that the preparation of the budget was done well. Commissioner Kumberg questioned the professional services amount for the Commission. Ms. Garten stated that that could be used for contract fees, but we had not used that for some time.
• City Attorney:
Commissioner Kumberg questioned if there was room for more employees under the City Attorney as it seemed it was over budgeted. Ms. Garten explained that the City Attorney had his base salary and an hourly rate of $82.50. Ms. Garten added that the base salary covered the insurance premium. Ms. Garten stated that they do budget high because of the unknown. Commissioner Detwiler questioned what happens to that money if it was not spent at the end of the budget year. Ms. Garten stated that it goes into your cash balance. Commissioner Detwiler expressed her concern for too much padding that would include an increase in the mill levy. Ms. Garten explained that you budget to spend. Commissioner Detwiler stated that too much in it causes the public to think that the mill levy went up because it was padded too much. Commissioner Taylor commented that the average citizen does not look at the budget and added that the luxury was that we do not have to use it or lose it. Commissioner Detwiler suggested putting the cash reserves back into the next year. Ms. Garten explained that we were doing that, but you start over with a new budget. Ms. Garten explained that the City had lowered their mill levy for the last ten years by ten mills and the increase this year was due to the one mill given to the library. Commissioner Taylor commented that he would rather have funds carry over than have to amend the budget.
• City Manager:
Commissioner Detwiler questioned what the total amount in capital reserves under the City Manager was. Ms. Garten stated that it was around $35,000 and would be $40,000 at the end of 2013. Ms. Garten added that it had been reduced from $10,000 to $5,000 a few years ago. Commissioner Detwiler suggested capping it off at that. Mr. Howard commented that he requires less equipment than anyone else, but he did not object to capping it off. Mr. Howard added that he may need to help with the switch to narrow band radios and he would need money for the I Pad. Commissioner Detwiler stated that we should zero it out for this year. Ms. Garten stated that she would.
• Police:
Commissioner Kumberg commented that he noticed a steady increase over the last four years in overtime pay and questioned if the call pay for the police department was built into the overtime pay. Ms. Garten stated that they had been short of help and a couple of the officers had attended training. Ms. Garten commented that those issues, as well as having a new Chief named, should bring that down. Mr. Howard stated that the budget was a new experience for Chief Myers, but he was aware of it now. Commissioner Kumberg questioned if it would be cheaper to hire another person. Ms. Garten stated that they offer 24 hour coverage and they have court dates that they have to attend when they were not on duty. Commissioner Kumberg stated that this was a necessary evil.
• Finance:
Commissioner Detwiler questioned the $6,000 in the finance budget for utilities, but nothing had been used. Ms. Garten stated that it was probably in the City Clerk’s budget.
• Maintenance:
Commissioner Kumberg commented that the overtime in the maintenance department was about 22%. Ms. Garten stated that that was shift coverage and those two employees were fire truck drivers and on call plus took care of the three buildings. Commissioner Kumberg questioned if we needed an additional person. Mr. Howard explained that they had 24/7 coverage four or five years ago, but had done away with the grave yard shift. Mr. Howard stated that they knew there would be overtime, but had not reviewed it. Commissioner Skaggs questioned if they had a vehicle to go from building to building. Mr. Howard stated that they use a City vehicle.
Commissioner Detwiler questioned if the City was renting a storage unit for something. Mr. Howard explained that it was for an airplane at the airport which was seized in a drug bust.
• Fire:
Commissioner Detwiler questioned the overtime in the fire department. Ms. Garten stated that that was the same as maintenance, but paid out of the fire department’s budget.
• Parks:
Commissioner Detwiler questioned the parks department fixing an old pickup. Ms. Garten explained that they were going to hold off purchasing a new pickup for another year. Commissioner Skaggs questioned the purchase of the new chain saws for $800 and added that he thought that was high. Mr. Howard stated that that included the chains and there was a difference in price between industrial and home use.
• Municipal Building:
Commissioner Detwiler questioned if the utilities were paid out of somewhere else for the Municipal Building. Ms. Garten stated that it was booked at cost at the end of the year. Commissioner Skaggs asked what rate was used. Ms. Garten stated that she uses the same as what everybody else pays.
• Recreation:
Commissioner Detwiler questioned if Mr. Pinkall’s added duties were in the recreation budget. Ms. Garten stated that there was an increase for the promotional part of it. Commissioner Skaggs questioned if Dickerson Field had been neglected due to these duties. Mr. Howard stated that that was being addressed.
Commissioner Detwiler questioned the buying of baseballs, basketballs, etc. every year and questioned what happens to the ones purchased the year before. Ms. Garten stated that some wear out. Mr. Howard added that they give some away to under privileged kids.
• Public Works:
Commissioner Detwiler questioned if the insurance for public works was in another budget. Ms. Garten stated that it was split out in four other accounts.
SPECIAL REVENUES:
• Special Streets:
Commissioner Detwiler questioned the final payment under special streets. Ms. Garten stated that this would pay off the TRF Department of Transportation loan and then $50,000 more will be put into the streets. Commissioner Kumberg asked why the year to date had nothing there. Ms. Garten stated that the payment was not due until September.
• Convention & Tourism:
Commissioner Detwiler questioned the regular employees that come out of convention and tourism. Ms. Garten stated that part of her salary came out of there along with the promotional person that had been discussed. Commissioner Detwiler asked what professional services were paid out of convention and tourism. Ms. Garten stated that the funding requests and reimbursements to the Chamber were paid from there. Commissioner Detwiler questioned if the port-a-johns were paid from here. Ms. Garten stated that they probably were because they were paid by the Chamber and they were reimbursed.
• Fire Fighting Equipment:
Commissioner Detwiler questioned the funds in firefighting equipment. Ms. Garten stated that the lease was paid out of there. Ms. Garten added that the fund collects one mill and that would be moved to the reserve fund for the purchase of equipment or a truck. Mr. Howard commented that, if the grant was successful, the funds would come out of here. Mr. Howard added that they go up to $400,000 and our part is about 25%. Commissioner Kumberg questioned if the capital outlay funds were adequate for what was on their list. Ms. Garten stated that this was the fund that collected the one mill and the other fund was a budgeted fund. Ms. Garten commented that it may not have adequate funds right now to purchase this equipment, but they were trying to find ways. Commissioner Kumberg asked if the request for safety equipment was an immediate need or were they okay for now. Commissioner Kumberg added that he wanted them to have what they needed to be safe. Ms. Garten stated that she had put Chief Kramer’s information in for the Commission to read.
• Special Parks:
Commissioner Detwiler questioned where the revenue comes from in the special parks fund. Ms. Garten stated that that was alcohol tax and a third of that went to the general fund, a third to a chemical dependency facility and a third goes to parks and recreation. Commissioner Detwiler questioned what expenditures would be paid from here. Ms. Garten stated that this was budgeted so it was available to spend and it could be used for the pool or to purchase the Green property.
• Electric Distribution:
Commissioner Detwiler questioned the note about replacing the street lights and poles on Main Street. Mr. Howard stated that the failure was in the wiring and they do not make lights that go in those fixtures anymore. Commissioner Kumberg asked if they could retrofit those sockets. Mr. Howard stated that you could, but it would be expensive.
• Wastewater:
Commissioner Detwiler questioned if the $150,000 that was transferred from the wastewater to the general fund was from sewer fees. Ms. Garten stated that it was and it covers overhead costs.
• Water:
Commissioner Detwiler questioned the purchase of an alert system and auto phones on the wells for the water department. Mr. Howard explained that that was an update of the system and it monitors the level of the water tower. Commissioner Detwiler asked if it alerted them at the water department. Mr. Howard stated that it did and it also comes through their cell phones.
Commissioner Detwiler questioned if they had an employee assigned to keep tabs on the water wells eight hours a day. Mr. Howard commented that it was probably not every day, but they could in the summer time. Mr. Howard explained that there were chlorine bottles that needed changed out and there were eleven to thirteen wells running a majority of the time.
• Green property:
Mr. Howard explained the property that the Green family wanted to sell to the City and he recommended that the Commission approve the purchase. Mr. Howard explained that we did not want someone to purchase that property and put something there that would take away from the Complex. Commissioner Detwiler questioned if the property could be zoned non-industry. Mr. Howard explained that there were a lot of allowed uses even if it was zoned properly. Commissioner Skaggs questioned if we had to annex it before we could zone it. Mr. Howard stated that she would have to agree to have it annexed and she probably would not want to do that. Mr. Howard added that we would get it annexed by whoever bought it by telling them they had to do that to get City utilities. Commissioner Kumberg questioned if it was typical for the owner to retain the water rights. Mr. Howard explained that that was not in the original agreement, but was added later. Commissioner Taylor stated that that would be okay, because you cannot drill within so many feet of a house. Commissioner Skaggs pointed out that the contract states that there would be no oil or gas development taken on any surface. Mr. Howard stated that the City would regulate that if we owned it.
Mr. Howard pointed out the twenty acres that the City already owns and stated the City staff had looked at potentially locating a new well in that area, if it came to that due to nitrates. After little more discussion, Mayor Hlavachick stated that he thought it was worth buying.
Commissioner Taylor questioned how many acres was involved for $155,000. Mr. Howard stated that it was about fifty-five acres and we could add a firing range, which was a money maker, a water park that was a three month operation or additional parking. Mr. Howard stated that, if we do not do anything for awhile, we were still protecting the Sports Complex. Mr. Howard explained that we would buy twenty acres for $145,000 and buy the other for $10,000 by using lodging tax money. Mr. Howard added that we would overpay for one and under pay for the other. Commissioner Taylor questioned if we could spend tourism money on that. Mr. Howard stated that we could. Commissioner Kumberg questioned who ‘she’ was. Mr. Howard sated that it was Ms. Carol Compton, who was Mr. Green’s daughter.
A motion by Commissioner Skaggs to purchase the property from the Green Family Partnership for $155,000 was seconded by Commissioner Kumberg. After a clarification of the name, Commissioner Skaggs amended his original motion to purchasing the property from Westland Development. The amendment was seconded by Commissioner Kumberg and carried unanimously.
• Rule Opportunity Repayment:
Ms. Garten commented that you had to live out of State for five years to be eligible to receive the Rural Opportunity Zone funds. Commissioner Taylor commented that it was for $1,500 for five years for one student. Commissioner Kumberg commented that he had researched this a little bit and our portion could be anything that we want it to be and you do not pick who you fund. Commissioner Kumberg added that it was first come first served and ends in 2016 or 2017, at which time you were no longer obligated to pay. Commissioner Taylor commented that kids get an education and do not come back to Pratt. Mr. Howard stated that Chamber Director Jan Scarbrough wants the City to commit to $1,500 a year for five years. Commissioner Skaggs stated that he would like for her to come back and clarify some of the questions the Commissioner has.
• Red Man Building:
Ms. Garten stated that Mr. Reid Bell, Airport Manager, had requested financial assistance for the purchase of the new Red Man building at the airport. Mr. Howard stated that they had asked the ED Board, the County and the City for $50,000 each. Mr. Howard commented that a project that cost $255,000 should have gone out for bid and this did not. Commissioner Kumberg questioned if it was their privy to ask for a bid. Mr. Howard stated that they could have waived the bid requirements as a board, but they did not formally do that. Commissioner Detwiler commented that, if Red Man was taking orders, then they should be paying more for rent on the new building and it would have gotten paid for.
After more discussion, Commissioner Taylor commented that he was not against giving them the money, but there should be some discussions and reprimands made. Commissioner Detwiler questioned what would happen if they do not need it anymore. Mayor Hlavachick commented that it was too late to go back to square one since they had already committed to Richardson’s. Mayor Hlavachick added that he would agree to giving them something, but not all the $50,000. Mr. Howard commented that the ED Board was developing a contract now that tied to jobs and he would get a copy. Commissioner Taylor commented that he did not mind giving that much money to a company that promised jobs and going to be an asset that remains in the City. Commissioner Detwiler questioned what happens if they vacate the building. Commissioner Taylor answered that there were three downtown that would be full sometime soon and they had to have faith in this community.
Commissioner Kumberg commented that this was a 1.3 mill increase for one year without asking before the fact. Commissioner Detwiler stated that businesses should not be tax supported because they were located at the airport. Mr. Howard commented that they want to pay the same lease as the other building. Commissioner Skaggs stated that he would pay the $50,000 this time, but inform them that they need to follow regulations. Commissioner Taylor stated that he appreciates the airport board, because there were positive things going on. Commissioner Taylor added that Mr. Bill Parker worked hard at getting contracts up to market level. Mr. Howard commented that this could create another big issue later and they would come to us. Commissioner Skaggs stated that we should table this until later. Commissioner Taylor stated that he was in favor of giving them some money in spite of how it was handled. Mayor Hlavachick agreed, but Commissioner Detwiler stated that she was not in agreement. Commissioner Detwiler added that the Commission should say no to this and, if an expense comes up, they come before the Commission. After little more discussion, the subject was left on the table.
• Maple Street:
Ms. Garten stated that development of Maple Street had been discussed earlier and $500,000 towards the development. Mr. Howard stated that he would look at it again and bring it to the Commission in August. Commissioner Taylor commented that we should price the lots with specials. Commissioner Detwiler commented that we should price the lots high enough to cover our costs or do specials. Mr. Howard stated that we could recover a fourth of our costs by selling twenty lots and use that money to do the second phase. Commissioner Skaggs expressed his concerns for the unsightly side of the property and what type of barrier we would put in. Mr. Howard stated that we would need irrigation for new trees, but that they had looked at a concrete wall, which would take money away from this. Commissioner Taylor commented that the best idea would be to have a developer come in. Mayor Hlavachick stated that he would like to jump on it right away.
Travel & Tourism:
• Christmas light storage:
Ms. Garten stated that the light display storage would come out of this fund. Commissioner Detwiler questioned if they did not have donations for that. Commissioner Taylor asked if they had not found someone cheaper to do it. Ms. Garten commented that it would cost $16,000 to $23,000. Commissioner Skaggs questioned who would let that out for bids. Mr. Howard stated that we would. Commissioner Taylor stated that we should go out for bids. The Commission agreed.
• Bed Tax:
Mayor Hlavachick commented that he would like to talk about our bed tax. Commissioner Taylor commented that the bed tax in Garden City, Dodge City and Liberal was at ten to twelve percent and we could go from seven to eight. Mr. Howard commented that our citizens would not be the ones that were going to pay. Commissioner Detwiler stated that there were people that were from here that come back for reunions that would pay. Commissioner Kumberg stated that this would be a way to take advantage of the oil boom.
A motion by Commissioner Taylor to increase the guest tax from seven percent to eight percent was seconded by Commissioner Kumberg. Mr. Howard stated that we would need to do an ordinance. The motion and second passed unanimously.
Public Works:
• Wastewater:
Mr. Howard stated that wastewater was looking at purchasing a camera for the system in hope that this would reduce maintenance. Mr. Howard added that they would be starting a plan to repair problems.
• Water:
Mr. Howard stated that the same was with the water department and the street department could rotomill the streets and we would have someone else come and overlay or resurface it. Mr. Howard commented that the equipment would cost about $100,000, but it would pay for itself quickly and that would be presented to the Commission in the near future. Ms. Garten commented that there were funds for service line replacement in problem areas. Commissioner Kumberg questioned if there was a replacement plan for the water service lines. Mr. Howard stated that Water Superintendent Kelvin Clay has areas in his budget every year and he replaces undersized lines all the time.
• Sanitation:
Ms. Garten reminded the Commission that the audit had shown a loss in the sanitation fund for the last couple of years. Ms. Garten explained that the 2009 landfill charges by the County had gone up ten percent, but we had not passed it on to the customers. Ms. Garten suggested an increase from $5.10 to $5.75. The Commission agreed to have the City Attorney update the ordinance.
• Street:
North Main project:
Mr. Howard stated that the North Main project had been reviewed about a month ago with KDOT. Mr. Howard explained that we had applied for a 70/30 grant and had been asked by KDOT if we could go higher. Mr. Howard stated that we may not get funded, but it would come before the Commission before proceeding.
Street Scapes:
Ms. Garten stated that the future plans for street scapes could be the sidewalks along Sixth Street and Highway 54 and the bike path. Mayor Hlavachick commented that he liked the bike path idea and Commissioner Skaggs stated that he had walked from the Servateria to Doug Reh’s and he was disturbed that there was a path worn in the grass. Commissioner Skaggs commented that he did not want to spend $1 million, but do something simpler or cheaper. After little more discussion, Mayor Hlavachick commented that we needed to get a preliminary plan that connects a walking path and a bike path.
• WWTP Project:
Ms. Garten stated that the wastewater treatment plant project should start sometime this year and EBH had been working on the plans.
• Water:
Mr. Howard stated that the Corp of Engineers conversations were dead right now and he had visited with Mr. Jesse Moore about tying onto the airport system. Mr. Howard explained that the airport has nitrate issues, but that would get rid of the carbon tetrachloride problem.
• Ethanol Plant:
Mr. Howard explained that the Ethanol Plant water rights were the old ice plant rights and that was 450 acre feet. Mr. Howard commented that this goes with the H2O project, and the plan was submitted but the cost to build the dam was $100 million. Mr. Howard stated that they were looking at building ground water resources in Kingman County and he had told them that we would probably back out then. Mr. Howard reminded the Commission that the City had dedicated $60,000 and we had only given them $18,000, which was the initial payment. Mr. Howard commented that he was not sure what was going to happen and the needs assessment study showed that there was not a water need.
Mr. Howard explained that it was in the contract with the Ethanol Plant that, when they get the payments down enough, the new company would come to us to renegotiate the payment. Mr. Howard added that they were paying $15,000 per month on the bond payment. Mr. Howard stated that we would not renegotiate unless they give us the ice plant rights, which would be a far cheaper way to go then a $100 million reservoir. Commissioner Skaggs questioned if they had 100% of the water rights. Mr. Howard stated that they did on the 450 acre feet. Mr. Howard added that we were not hurting now for water rights. Commissioner Kumberg questioned how many payments they had left. Ms. Garten stated that it was about four years left.
• Parks:
Dog park:
Mayor Hlavachick commented that he had been waiting for us to put in a dog park. Mr. Howard commented that they had looked at the old t-ball field and fencing it into so many runs so more than one person could use it. Commissioner Taylor suggested one big area. Mr. Howard stated that people use the field in Lemon’s Park now. Mayor Hlavachick stated that clean-up would be critical. Mr. Howard explained that there could be doggie stations like in Lemon’s. Commissioner Detwiler questioned what type of liability the City would have. Mr. Howard suggested that there be signage that stated that you would be at your own risk if your dog was off the leash, but there would always be liability.
Splash Park:
Commissioner Detwiler commented that Zerger Park would be a good place to put a splash park and would give kids a place to go that could not afford to pay to get into the pool. Commissioner Detwiler added that she would like for us to look into the cost of a small one. Commissioner Taylor stated that City staff should look into that and bring it back to the Commission.
Pool study:
Ms. Garten stated that the pool study showed that there was a need for something to be done. Commissioner Kumberg questioned if we should start saving for a rebuild in ten years. Ms.
Garten stated that we do not have the money to rebuild at this time, but the other option was to do the $500,000 repairs and then start saving.
Mr. Howard explained that they could take out the fiberglass liner after it was drained and cap it with concrete, which would lessen the depth of the pool by 4” or so. Mr. Howard commented that that could be a solution for ten years or more. Mr. Howard stated that Mr. Kyle McCawley had explained that the Department of Justice would be more lenient if we had a plan that shows that we were working on renovations. Commissioner Skaggs commented that he would personally like to see a new pool, but we have to repair it for now. Commissioner Kumberg commented that we were going to have to rebuild eventually, so we should budget for the next five years for a replacement. Ms. Garten stated that we had been setting aside some money already. Commissioner Skaggs questioned if the increase in the bed tax would help. Mr. Howard stated that he would figure that out and make a recommendation as to what would work.
• Municipal Building:
Commissioner Skaggs commented that the Municipal Building was an identifier for the community and we were slowly letting it age. Commissioner Skaggs stated that he would like to authorize Mr. Howard to engage in an engineering study to look it over and bring it into the modern world. Commissioner Skaggs added that we needed to start somewhere and he would like to see the City offices there at some time. Mr. Howard stated that it would take an architect and we would want to keep the stage and court. Mr. Howard added that it would be $1 million renovation.
• Cemetery:
Commissioner Skaggs questioned if the cemetery was going to do an overlay or asphalt on their roads throughout the cemetery. Mr. Howard stated that it would be a cold mix over the old road.
DISCUSSIONS:
• Hospital renovation:
Mayor Hlavachick commented that the hospital was the largest employer in the City and they need to do the renovation or something regardless of the election results. Mayor Hlavachick stated that he would like to see the City dedicate money to the biggest employer and he did not see how we could not contribute to them. After a little discussion, Commissioner Skaggs commented that it was a shame that we were in the position that we were taxed to a maximum.
• Utility Deposits:
Mr. Howard stated that he felt that we needed to look at the utility deposits, because ours were so low that the tenants were sticking us fairly often. Mr. Howard stated that he would recommend that the Commissioners consider raising them substantially. An electric deposit of $250 from $100, a water deposit of $50 from $30 and a late charge of 10% from 2% was discussed and agreed upon. City Clerk Kramer stated that she would let the City Attorney know of these changes so that he could draw up an amended ordinance.
• Set Summer Utility Amount:
Commissioner Detwiler commented that the police department was collecting fans and air conditioners and she questioned if we could establish an electric amount for the summer months and hold them to that so they could use the fans and air conditioners. Commissioner Taylor commented that there would be too many that would apply for that and there were organizations that help with utilities.
• Dickerson Field:
Commissioner Taylor stated that Lemon’s Park was a premiere park in Kansas and he wanted to see a plan laid out for Dickerson Field. Commissioner Skaggs questioned if the Commission limited what recreation could staff when they developed the Complex. Commissioner Skaggs added that we need resources to do that. Mr. Howard stated that the neglect was as much on his part as Recreation Director Pinkall’s. Mr. Howard added that they were busy building the cliental and had neglected the other parks.
Commissioner Detwiler questioned if they had the money in this budget to do what they need to do on Dickerson Field without putting more money out. Mr. Howard stated that they have some ideas, but was not sure if he could update the Commission by the next meeting, but he would have something for them in August. Commissioner Skaggs questioned the condition of the fields in Sixth Street Park. Commissioner Taylor stated that they were also being used for practice.
Commissioner Detwiler commented that Mr. Dickerson was very big on volunteerism and she felt he would be upset if we spent a lot of money on the diamonds. Commissioner Detwiler questioned if we could get some volunteers to help get the diamond back in shape. Commissioner Taylor commented that there used to be 900 to 1,000 youth involved in recreation and Mr. Dickerson had the pool, basketball and volleyball and got paid $2,000 for all year around sports. Commissioner Taylor stated that he would like a sprinkler system and nicer turf after being asked by Commissioner Skaggs what he would like to see. Commissioner Taylor commented that you could probably get one of the traveling teams to take care of it like the college does on theirs.
Commissioner Taylor commented that we may suggest to the High School that the B-team practice at Lemon’s and that would offer some relief to the Sports Complex. Commissioner Detwiler stated that our school system had something that many other schools do not and that was a City supported tennis court and ball field. Commissioner Detwiler added that, schools our size, usually have their own fields and courts to play on, so she felt that they should have to help pay for some of the maintenance.
• Omit Second Open Agenda:
Commissioner Taylor commented that he did not feel that we needed a second open agenda. After little conversation, Commissioner Taylor made a motion to remove the second open agenda. Commissioner Kumberg seconded the motion and commented that it had only been used once since he got on the Commission. Commissioner Skaggs stated that he agreed. Commissioner Detwiler stated that she would like to address this at another meeting if someone comes in too late to be part of the open agenda. Commissioner Taylor amended his motion to get rid of the first agenda. City Clerk Kramer stated that it used to be after the business items. Commissioner Skaggs seconded the motion. Commissioner Taylor commented that they could step away from the agenda at anytime, so if someone comes in and cannot stay to the end, we could take them early and still have the second open agenda. Commissioner Skaggs commented that he would rather have the open agenda at the beginning. Mr. Howard stated that the second open agenda was rarely used and no Commission had ever denied someone addressing them.
Commissioner Kumberg commented that this was the only Commission he had heard of that had an open agenda. Ms. Kramer stated that there was nothing that says that there had to be an open agenda. Mr. Howard commented that, if it is that important, they should be on the agenda. Ms. Kramer added that the agenda can be amended up to the time of the meeting. The amended motion and seconded passed unanimously.
Commissioner Detwiler questioned if the three minute limit expires if we are in a discussion. Commissioner Taylor stated that that was correct. Ms. Kramer explained that we put the three minute limit on it because, if it is longer than that, it should have been an agenda item. Commissioner Detwiler suggested limiting the time for agenda items to around fifteen minutes. Commissioner Detwiler explained that there had been some long drawn out presentations in the past. Mayor Hlavachick stated that he felt that they had been worthwhile.
• 10 Year Comprehensive Plan:
Commissioner Taylor questioned if we needed to be working on a new ten year Comprehensive Plan. Mr. Howard stated that they were working on that plan. Mr. Howard added that Building Inspector Blankenship and he had been reviewing the plan and it was surprising how much had been accomplished. Commissioner Detwiler questioned if the swimming pool was going to be part of that. Mr. Howard stated that they had not gotten to that detail yet and they were reviewing it right now. Mr. Howard commented that the Planning and Zoning Board would be reviewing it at the meeting next Thursday.
• Level pay:
Commissioner Taylor questioned if we had done anything with the level pay suggestion. Ms. Kramer stated that she had contacted INCODE, but would refresh the issue with them.
• Blythe Foundation request:
Commissioner Taylor commented that he had been in discussions with Mr. Howard and Mr. Zach Deeds concerning some cooperative efforts with a fee schedule from the City. Commissioner Taylor suggested that a dollar figure per event or per participant. Commissioner Taylor explained that this would help Blythe out. Commissioner Detwiler questioned if Commissioner Taylor was asking the City to pay them to do this. Commissioner Taylor stated that he was. Commissioner Skaggs asked if it was mostly home school tournaments. Commissioner Taylor commented that there was also the MAYB group and they bring in fifty to sixty teams.
Commissioner Kumberg questioned what we would be cooperating with Blythe on. Commissioner Taylor explained that it would be like Miss Kansas coming to Travel and Tourism to ask for funds, but this way they would give a recap to Mr. Pinkall or Mr. Howard to show how many people were there and give their additional expenses. Commissioner Skaggs questioned why Blythe does not set a fee schedule since they were a private corporation and why the City had to give them money. Commissioner Taylor stated that the City does not have to give them any money, but Blythe was incurring some expenses to have the events. Commissioner Taylor added that this would be a cooperative effort and they would not have to do the paperwork to go through Travel and Tourism.
Commissioner Taylor commented that Mr. Pinkall had a lot of contacts, so he could give them the names for them to do the contacting. Mr. Howard stated that MAYB had come before Travel and Tourism for fund requests, but that would be after they knew what expenses they would have for court fees, etc. Mr. Howard added that the City does not usually do a blanket deal, but Blythe’s thoughts were that, if they were going to host these events, they should do more than break even. Commissioner Detwiler commented that the person wanting to hold the tournament should have to pay for it.
Commissioner Kumberg stated that he thought they should go directly to Travel and Tourism and he questioned their intent coming straight to us. Commissioner Skaggs stated that it sounds like Blythe needs money and he reminded the Commission that he had asked Mr. Ted Loomis if the Blythe Fund had enough money to maintain it. Commissioner Skaggs added that Mr. Loomis had told them that they would not have started it if they had not thought so. Commissioner Detwiler stated that the money that had been donated to the Blythe Center was tax payer’s dollars, both City and County, and that upset a lot of people. Commissioner Detwiler added that there were also a lot of projects, such as ramps, that a private individual would have had to provide for themselves and, somewhere along the line, we need to draw a line on this. Commissioner Detwiler commented that Blythe should figure up their own fee schedule based on what they need to make money and not just break even and stop depending on the City and County to support them. Commissioner Taylor stated that it was not the City and County, but tourism dollars.
Ms. Garten asked what the question was since Tourism already gives them money for volleyballs, MAYB and home school tournaments. Mr. Howard explained that Mr. Deeds stated that these tournaments interfere with their normal programs and they inconvenience their customers. Commissioner Detwiler stated that they have the option of not hosting them. Commissioner Kumberg stated that he understood what they were asking, but questioned if we would pay the schools that bring people into the community. Mr. Howard explained that the City gets it back indirectly, but the host of the event has the expenses of t-shirt and trophies, although MAYB does come to Tourism asking for money.
Commissioner Kumberg questioned what Travel and Tourism thought about this. Ms. Garten stated that their thought was not to support a private industry that should be making money on their own. Ms. Garten explained that they did do the marketing for the last event, but you had to look at how you are running the event. Ms. Garten stated that they could have charged a gate fee, which they did not. Commissioner Kumberg commented that this was just confusing, because it was a blanket request and not a fund request through Tourism. Mr. Howard stated that anything separate would have to be approved by the Commission and that was what he had told Mr. Deeds.
Commissioner Kumberg questioned if this request had come from the Blythe board or if they knew about it. Commissioner Taylor commented that, the money that Tourism had given had not covered the costs. Ms. Garten stated that they had a lot of overhead costs on what they had brought to tourism, such as depreciation of equipment that the event did not even use. Ms. Garten added that that brought up questions from the board as to whether they really did lose money on the event. Ms. Garten explained that the fees had been paid to play and that was money that would not have come in anyway. Ms. Garten commented that the expenses he was associating with the event were costs that they would have had any way to operate.
Commissioner Kumberg stated that he felt this was worthy of discussion because they do have a huge benefit to the community, but he would be interested in meeting with Tourism and Blythe to see what their expectations were. Mr. Howard stated that it depends on the event whether they charge or not. Ms. Garten stated that you typically pay at most tournaments. Commissioner Detwiler commented that Blythe should sit down and decide what would make them money, such as concessions. Ms. Garten commented that they did have the smoothies, but no other concessions at the last tournament.
Mr. Howard stated that he was on the Blythe Foundation Board and they do not talk about the operation of the center and it was more the big picture. Mr. Howard added that he had not been involved in any discussions concerning what they were going to charge for events. Commissioner Kumberg commented that he would rather rely on Travel and Tourism and having them go directly to them for fund requests. Commissioner Kumberg added that, if the funds were given to Blythe, MAYB may not get any additional funding. Ms. Garten agreed that Tourism would probably look at it as they had already given to the event. Ms. Garten stated that Blythe had given Tourism a cost of $600 for volleyballs and each team had had to bring their own new balls. Commissioner Detwiler questioned if they had used that money for something else. Ms. Garten clarified that Tourism requires a receipt, on a requirement of the auditors, so they did buy the balls.
Mayor Hlavachick stated that Mr. Deeds wants money to help put on the events and he felt that the City should do that. Commissioner Detwiler commented that we were already doing that through Tourism. Commissioner Skaggs stated that we would not be having this conversation if they were not privately owned. Mayor Hlavachick stated that they generate a lot of people coming into town and we benefit from that. Commissioner Kumberg explained that he would go back to the schools having games and they would have every right to come in to ask for money. Commissioner Kumberg added that we would be setting precedence here. Ms. Garten stated that Tourism does give to the college and schools if they were having a special tournament. Mr. Howard commented that most tournaments were more than one day, so you have to spend the night.
Commissioner Detwiler stated that Travel and Tourism gets dollars that come in and the City also gets some from sales tax, but Blythe gets some of that too through Travel and Tourism paying their fees. Mayor Hlavachick stated that the City just added $60,000 to the Travel and Tourism’s budget and it was already pretty flush. Commissioner Taylor commented that Commissioner Skaggs was concerned about the comment on whether this would come back on the City and he clarified that Blythe was okay. Commissioner Taylor added that they do not need funding from the City to do the regular events that they have. Commissioner Taylor explained that memberships take care of that.
Commissioner Taylor stated that the funding from Tourism was not adequate for the expenses that they have to do the event. Commissioner Kumberg stated that it was not his business to tell them how to run their business. Commissioner Detwiler stated that he hit the nail on the head, in that it was not our business to tell them how to run theirs, but it also was not to supply funds for their business. Commissioner Taylor stated that he would not have brought this to the Commission if this was a handout and Blythe would not masquerade it if they needed it because they were not making it.
Commissioner Kumberg questioned how much they were asking for. Commissioner Taylor stated that he was not sure, but at one point it was about $30 per participant. Commissioner Taylor requested that the Commission allow Recreation Director Pinkall, Mr. Deeds and any other Blythe personnel to get together and come up with a dollar figure that suits City staff and then bring it back to the Commission. Commissioner Kumberg stated that he felt that was fair, but there needs to be some involvement with Tourism. Ms. Garten stated that Mr. Pinkall was on that board.
Commissioner Detwiler stated that they had talked about renovating the pool, buying land and work on Dickerson Field, so the $60,000 that had been added to the Tourism budget could be spent already. Mayor Hlavachick commented that there was over $500,000 in that budget. Commissioner Kumberg commented that, if we were to do this, some type of requirement should be in place, such as how many events they have to hold, etc.
Commissioner Kumberg stated that he whole heartily supported continuing this conversation, but he was not quite sold yet. Mr. Howard commented that, if you give them too much money, the community does not benefit. Mr. Howard added that their facility was an attraction for other teams. After little more discussion, the Commission agreed to have Mr. Pinkall work with Mr. Deeds and the Blythe Fitness Center to see if there was a solution.
ADJOURN:
Upon proper motion, the budget work session adjourned.
_____________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
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LUANN KRAMER, City Clerk