TUESDAY
SEPTEMBER 04, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Skaggs to approve the minutes of the August 20, 2012 regular. Commission meeting. The motion was seconded by Commissioner Taylor and passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF ORDINANCE 1207 ANNEXING LAND TO THE CITY OF PRATT:
City Attorney Ken Van Blaricum commented that this was property that was recently owned by the Dale Withers Trust and had been deeded to Prime Hospitality LLC. Mr. Van Blaricum stated that the Petition for and Consent to Annexation had been signed by Mr. Patel. Mayor Hlavachick asked that City Manager Dave Howard point out the two acres and Mr. Howard showed the property south of Holiday Inn that was to be annexed. Mr. Howard stated that this would be for an upper class Best Western Plus and explained that we would have to do an extension of the electric and water and tap into the sewer line. Commissioner Taylor questioned if there would need to be a service road. Mr. Howard stated that Mr. Withers had kept the easement to access his property, so the roads would be private.
Mr. Howard commented that there had been questions about whether we needed another motel and the Patel’s had done their homework concerning the oil companies that convinced them that there was going to be a healthy economy for the next four or five years. Commissioner Skaggs questioned if they were putting in a restaurant. Mr. Howard stated that they were working on it, but our population was not big enough and it adds a lot of expense.
The following Ordinance 1207 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. Commissioner Kumberg made a motion to approve Ordinance 1207 annexing the Lemon-Withers property in its present format. The motion was seconded by Commissioner Detwiler and carried unanimously.
DISCUSSION ON VOTING DELEGATES AT THE LEAGUE’S ANNUAL CONFERENCE IN TOPEKA ON OCTOBER 6-8:
After little discussion, the Commission agreed to allow Finance Director Diana Garten to represent the City as a delegate at the League meeting in October.
OPEN AGENDA:
• Outdoor band:
Mr. Levi Murray, owner of Leroy’s Bar and Grill, requested that the Commission consider letting him host a band in front of his business on Highway 54. Mr. Murray commented that the band would play from 11:00 p.m. to 2:00 a.m. City Attorney Van Blaricum stated that he had visited with Mr. Murray and Police Chief Myers and they had looked at the noise ordinance. Mr. Van Blaricum explained that the ordinance states that there should be no loud things after 11:00 p.m. and that was defined as something that you could hear more than 50’ from a home, so they had suggested that he come before the Commission to see if they would waive the ordinance for that evening. Mr. Murray stated that he had visited with the owners of the Dragon’s Den and they did not have a problem with it.
Commissioner Skaggs questioned if this should be brought before the public. Mr. Murray stated that the band would perform on Friday, October 5th and it could bring in as many as 1500 people. Commissioner Skaggs questioned if it had to go as late as 2:00 a.m. Mr. Murray explained that that was when the bar closed. Mayor Hlavachick commented that Chief Myers would have to enforce it if we did not waive the ordinance. Mr. Murray commented that he did have security hired. Mr. Howard suggested that he and Chief Myers get with Mr. Murray and Mr. Conrad Easterday from the Tribune and put something out to the public.
Mr. Murray questioned where else he could go to have it that they could use their liquor license. Public Works Director Russell Rambat suggested that they inquire about the Fairgrounds and Mr. Howard added that he could check with the airport or the County in regards to the lake. After little more discussion, the Commission tabled the issue and requested that Chief Myers and Mr. Howard visit with Mr. Murray on a solution.
REPORTS:
City Manager:
• RICE meeting:
City Manager Howard commented that he had attended a meeting on the RICE MAC issue with Director of Electric Utilities Kelly Hemphill, Power Plant Superintendent Ernie Smith and Energy Agent Kenny Kreutzer. Mr. Howard stated that this meeting dealt with the catalytic convertors being put on our units.
Mr. Howard explained that they had hoped that this would go away, but it did not look as if it were going to. Mr. Howard commented that he felt that they would have to extend it past the May 2013 deadline since there were so many Cities that would need to comply and they could not make the convertors fast enough. Mr. Howard stated that we were going to go ahead and start signing engineering agreements, which would be around $32,000 to $34,000. Mr. Howard added that the signed agreements would enable us to apply for an extension even if they do not extend the deadline. Mr. Howard commented that the total cost of the project would be around $450,000 to $500,000 and we would want the installers to see what issues they were going to have before doing ours so that all the bugs would already be worked out.
• Turbine station in Ulysses:
Mr. Howard informed the Commission that Mid-Kansas, which was part of Sunflower Electric, was going to build a 110 mega watt gas fired turbine station in Ulysses. Mr. Howard explained that we buy a lot of energy through them and are connected to their controlling area. Mr. Howard added that we also do a lot of support generation for them, so we have to wonder where our future energy needs would be and how we would handle it.
• Plated lots at Industrial Park:
Mr. Howard commented that there were two plated lots left at Prairie Parkway Business Park with one being the four acre lot behind South Wind Hospice that they had had a right of first refusal, but it had expired a year ago. Mr. Howard explained that Prater Oil wanted to buy the four acres and they were not asking for any ED help. Mr. Howard stated that he had told Mr. Ron Prater that Arrowhead West had paid $7,000 per acre for the last purchase and he was willing to pay that.
Commissioner Skaggs questioned what TR Services had paid for their lot. Mr. Howard answered that that was an ED situation due to their job creation. Commissioner Skaggs commented that Arrowhead West was not heavy industry so he was agreeable to a lower price, but questioned if $7,000 was enough for a commercial business. Mr. Howard explained that Arrowhead West had access to a paved road and the utilities were right there, but Mr. Prater would have utility costs that had not been involved with Arrowhead West. Mr. Howard added that Mr. Prater would have to tap into our lines on Yucca Lane where the City had utility easements on the boundaries of those properties, so his utilities would come up those easements with our meters being on Yucca Lane. Mr. Howard explained that we do put one electrical pole on their property, but the owner was responsible for taking it from the meter to the building. Mr. Howard stated that Mr. Prater would have to access his property using the County road to the north.
Commissioner Kumberg questioned if that would give him an amount of space needed for any future expansion. Mr. Howard stated that he was not one hundred percent sure that Mr. Prater was going to do this, but wants to cover his bases. Commissioner Skaggs questioned if acreage had been sold at various prices. Mr. Howard stated that it had gone up as more people build out there. Commissioner Skaggs asked how many acres were left out there. Mr. Howard stated that there were 25 acres left. Mr. Howard explained that an appraisal early on had put the property being sold at $.12 a square foot and, with each property sold, the cost had gone up.
After little more discussion, Mayor Hlavachick commented that he was okay with him if Mr. Prater wanted to buy the property.
• Executive Session:
City Manager Howard requested an executive session at the end of the meeting to last ten minutes for non-elected personnel.
City Attorney:
• Pratt Library & Art Museum:
City Attorney Van Blaricum stated that the Art Museum was a project that was about to become a reality. Mr. Van Blaricum commented that the Library Board agreed to deed the parking lot area to the Filley Foundation to use as part of the building, but he was nervous that the City library was deeding the property without the City’s approval. Commissioner Skaggs questioned what would happen to the property if there was no museum. Mr. Van Blaricum stated that the Filley Foundation was a 501(c)(3) charitable foundation and the Library would need to get a Quit Claim Deed from the City of Pratt for the Filley Foundation. Mr. Van Blaricum added that the Art Museum was going to happen with or without the Filley Foundation and, if they go out of business, their assets had to be donated to another charitable organization.
Public Works:
• Geometric Project:
Public Works Director Rambat commented that he had been contacted by a letter from KDOT and they had declined our 2015 Geo project on North Main Street. Mr. Rambat reminded the Commission that we had been approved for the KLINK project a few weeks ago for one block on North Main. Mr. Rambat explained a short term fix for North Main Street by doing the KLINK project, but doing concrete from First Street to the front of the Community Center. Mr. Rambat commented that this would involve milling it down about 2” and doing an asphalt overlay. Mr. Rambat added that he would get more information on the cost and visit with KDOT as well.
Mr. Rambat commented that this was a well justified project in our minds, but they only approved eighteen out of thirty-eight applications. Mr. Rambat stated that the estimated cost of the short term option would cost between $80,000 and $120,000. Commissioner Skaggs questioned if we would go further down on the list by doing the asphalt overlay. Mr. Rambat stated that we would have to drive home to KDOT that this was a major highway and the asphalt would not stand up. Commissioner Kumberg questioned if we could appeal the rejection. Mr. Rambat stated that we could not. Mayor Hlavachick commented that First Street to School Street were in the worst shape. After more discussion, the Commission agreed to have Mr. Rambat bring in more information in a meeting or two.
• Curb & Gutter project:
Mr. Rambat stated that the curb and gutter project was about halfway completed and he felt that they would be done the second or third week of October.
• Sanitation Superintendent Retires:
Mr. Rambat informed the Commission that Sanitation Superintendent Phil Harmon had decided to officially retire in October. Mr. Rambat commented that Mr. Harmon had taken a fall last week and was on sick leave until October. Mr. Rambat stated that Mr. Lonnie Wright had been selected as the interim superintendent and was excited about having that opportunity.
• Centennial Park Restroom:
Mr. Rambat commented that the block work was done on the Centennial Park restroom and City crews would be roughing in the water and sewer taps. Mr. Rambat stated that the detail work would be done next spring.
• Water Tower cleaning:
Mr. Rambat informed the Commission that the cleaning of the water towers would start on September 24th at Champa Street and that would take about three to four days. Mr. Rambat stated that they would move to the airport on September 27th and be at the Business Park by October 1st. Mr. Rambat commented that the watering needs should be over by then and Champa Street would be offline for some of that time.
• Compost pick-up:
Commissioner Skaggs questioned when the last pick-up was for compost. Mr. Rambat stated that it would be the last week of November.
Inspection Department:
• Scout Cabin:
Commissioner Skaggs asked if we had gotten any bids on the heating and air conditioning for the Scout Cabin. Building Inspector Brad Blankenship stated that he would get that done. Commissioner Skaggs commented that it would be better to have a combination unit.
Recreation Department:
• Vandalism:
Recreation Director Bruce Pinkall commented that there had been a rash of vandalism at the Sports Complex and Sixth Street Park. Mr. Pinkall explained that the tractor had been stolen from the Sports Complex, but they had gotten it back. Mr. Pinkall added that they were reviewing the video tapes to see if they could see who was responsible.
• PCC Rodeo:
Mr. Pinkall stated that the PCC Rodeo was coming up in this month and, with the sale of the property at the Industrial Park, they would not be able to park in that area. Mr. Pinkall commented that they would be doing that on the south end and there would have to be quite a few adjustments. Mr. Howard added that he had talked with Mr. Dale Withers and he was willing to work with them on parking. Mr. Howard commented that the rodeo brings in about six to eight hundred contestants.
• Commercials:
Mr. Pinkall stated that the commercials on Channel 12 would be switching to a hunting mix. Mr. Pinkall commented that the Weekend Crew would be out in October for the Lemon Park Lights, which would air in November to kick off the Christmas season.
• MS Bike event:
Mr. Pinkall reminded the Commission that the MS Bike event would be here this weekend and there was a lot planned.
Power Plant:
• Generating update:
Power Plant Superintendent Ernie Smith commented that they had started the engines and were running about sixteen hours a day. Mr. Smith explained that Holcomb had tripped off line again, but should have repairs done by Thursday and could be back on line.
Police Department:
• Vandalisms:
Police Chief Myers stated that there had been some vandalism on the roof of Commissioner Taylor’s business last Wednesday morning and someone had unscrewed about one hundred twenty-five Christmas lights and broken them on the street. Chief Myers commented that they had caught a juvenile this weekend in the 100 block of South Main Street doing the same thing.
Mayor:
• Indoor pool:
Mayor Hlavachick commented that he had gotten an email from Ms. Carol Gerard encouraging the indoor pool. Commissioner Skaggs stated that the people interested in that should visit with Blythe Family Fitness. Commissioner Taylor commented that an indoor pool would cost more than $1 million. Mayor Hlavachick commented that it should be on our radar somewhere.
• Halliburton in town:
Mayor Hlavachick questioned if Halliburton was coming to town. Mr. Howard stated that they had looked at leasing some land at the airport, but were going to wait until after the New Year. Mr. Howard stated that the Airport Board members had talked about it and his thoughts were that they made billions of dollars in profit, so why should they need our money. Mr. Howard commented that there were many companies in here without us doing anything but utilities. Commissioner Kumberg commented that he was told that they had leased land at the Wash Out.
• Sandy Creek Addition:
Mayor Hlavachick stated that we need to move on the Sandy Creek utilities extension. Mr. Howard stated that he would have the preliminary design on the 17th that goes from Maple Street south. Mr. Howard added that the plans were being drawn up and they would be looking at cost. Mr. Howard explained that the water and sewer lines were a lot deeper there than on the Wither’s project and he was not sure that we had the resources to do it ourselves.
Commission:
• Equipment for Loren Minnis Park:
Commissioner Detwiler commented that she had a form signed by twenty-eight people that were interested in improvements being made to the Loren Minnis Park. Commissioner Detwiler stated that there were no restrooms, no picnic tables and no benches at the park. Commissioner Detwiler added that they would be bringing in more signatures at some time.
• 6th Street Park sprinkler system:
Commissioner Detwiler questioned if the sprinkler systems in Sixth Street Park had been started. Mr. Pinkall stated that they had not, because he had not gotten the meters put in. Mr. Howard added that they had talked about doing it, but it was the end of the season and they would have to winterize them before all the repairs were made. Mr. Pinkall commented that the valves would need to be put in before turning them on.
• Speed limit in Lemon’s:
Commissioner Detwiler commented that some people were ignoring the cross walk signs in Lemon’s Park and she requested that something happen that would slow traffic down. Commissioner Skaggs stated that the small speed bumps that had been put in the alley behind Skagg’s had worked. Commissioner Skaggs suggested trying the portable speed bumps and see how many complaints we got. Commissioner Taylor stated that we would get complaints from people like him, because he does not like them. Commissioner Taylor commented that he must have a different point of view than Commissioner Detwiler. Commissioner Detwiler questioned if Commissioner Taylor thought there was not a problem. Commissioner Taylor stated that you try to make changes to a majority of the people. Commissioner Detwiler stated that there was a lot of kid activity down there. Commissioner Taylor commented that there was less now than there used to be and it was more for adults. Commissioner Taylor added that he was not against slowing traffic down, but against speed bumps. Commissioner Kumberg suggested more of a police presence. Commissioner Detwiler stated that they were not there when they go through the park. Commissioner Skaggs suggested one speed bump before the main entrance and see if it works. Mr. Van Blaricum stated that the speed bumps at the college stopped a serious problem.
• Green Family Trust purchase:
Commissioner Kumberg questioned when the City would be closing on the Green Family Trust land purchase. Mr. Van Blaricum stated that it was set to close on Thursday at 11:00 a.m.
• Sandy Creek lots:
Commissioner Kumberg questioned how we were advertising the lots that would be for sell in the Sandy Creek Addition. Mr. Howard stated that there were a number of people that had said that they would be interested in a lot and he had gotten a few of them to put it in writing. Commissioner Kumberg asked how we would advertise to developers. Mr. Howard suggested that we could put a sign on the commercial property that said that the City had lots for sale and give our phone number. Commissioner Kumberg stated that would be a good idea.
Executive Session:
Mayor Hlavachick made a motion to go into executive session for ten minutes to discuss non-elected personnel. The motion was seconded by Commissioner Detwiler and carried unanimously.
Mayor Hlavachick made a motion to return from executive session with nothing to report. After a proper second, the motion and second passed unanimously.
ADJOURN:
After proper motion and second, the meeting was adjourned.
______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
Monday, September 17, 2012
09/17/12 City Commission Meeting Agenda
MONDAY
SEPTEMBER 17, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – September 04, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Discussion on Improvements at Loren Minnis Park – Claudine Johnson (140 Total Signatures)
5.2 Consideration and Approval of Prater Oil & Gas, Inc. Agreement to Purchase 4 acres at the Industrial Park – Ken Van Blaricum, City Attorney; Dave Howard, City Manager
5.3 Consideration and Approval of Ordinance 1208 Amending Inspection of Construction Section of City Code – Ken Van Blaricum, City Attorney
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Wednesday, September 5, 2012
08/20/2012-Approved City Commission Meeting Minutes
MONDAY
AUGUST 20, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Kumberg to approve the minutes of the August 06, 2012 regular Commission meeting. The motion was seconded by Commissioner Skaggs and passed unanimously.
BUSINESS:
DISCUSSION ON CONCERNS AT THE MUNICIPAL POOL:
Mr. Michael Florez, 122 Hillside, handed the Commissioners a letter that he asked be put in City Manager Howard’s personnel file. Mr. Florez stated that there were words exchanged between a City employee and himself. Mr. Florez admitted that he had threatened the City employee after Mr. Howard had stated that his daughter and son caused problems at the pool and there were reports to show that. Mr. Florez commented that he had visited with Police Chief Gary Myers and he was told that they could not find anything that maintained that information.
Mr. Florez stated that he had a problem with a sixty year old man attacking two children and he did not appreciate the comments about his children. Commissioner Taylor questioned if the issue with the pool closing had been resolved. Mr. Florez stated that it had been, although he did not appreciate the way the situation was handled. Mr. Florez commented that the incident from last year had been brought up and that was done and over with. Mr. Florez questioned what the purpose was going back a year. Mayor Hlavachick stated that it was probably a complaint. Mr. Florez stated that last year had nothing to do with this year and it was over stolen property and suggested that lockers with locks be installed to release the City of any responsibility for stolen items.
City Manager Howard stated that Mr. Florez had called with a complaint about the pool closing at 3:00 p.m. and he had said that Pool Manager Tracy Trimpe was rude and condescending. Mr. Howard commented that he had told Mr. Florez that he knew who he was. Mr. Howard added that he had visited with Ms. Trimpe and she said that the kids had issues. Mr. Howard stated that he was not insulting the kids and this was not a single issue, but issues. Mr. Florez commented that he was not a counselor and this was not about issues, but the issue that he had called about. Mr. Florez added that this was not the environment to say what was said. Commissioner Detwiler questioned if there were issues with Ms. Trimpe. Mr. Howard stated that it was not the first time Mr. Florez had called to complain about Ms. Trimpe. Mr. Howard added that, due to his experiences with Mr. Florez, he did not blame Ms. Trimpe.
Ms. Trimpe commented that they had had issues all along at the pool with the boy and he had a filthy, filthy mouth. Ms.Trimpe stated that the Florez boy had been asked to put the hat, which was later reported stolen, in a basket and the basket would be put in the guard house on the wall. Ms. Trimpe added that he had taken the basket to the north side of the concession stand instead, where the pool employees had no control. Ms. Trimpe stated that she had received a call from Mr. Florez concerning closing at 3:00 p.m. and she had told him numerous times that this was not her choice since her lifeguards had football and volleyball practices at 4:00 p.m. Ms. Trimpe was asked why most of her lifeguards were athletes and she explained that they were the ones that could pass the lifeguard tests. Ms. Trimpe added that she still had a few that were not athletes, but not enough to stay open full time. Mayor Hlavachick questioned if Mr. Florez or his son were ever rude to Ms. Trimpe. Ms. Trimpe stated that the boy was respectful to her, but he had a terrible mouth. Mayor Hlavachick asked if he had ever been asked to leave. Ms. Trimpe stated that he had, but the managers had more dealings with him than she did. Ms. Trimpe explained that Mrs. Florez and her daughter were nice. Ms. Trimpe stated that she knew she was going to get a phone call when the pool closed early and she felt that she was polite to Mr. Florez.
Mr. Howard stated that he had issues with Mr. Florez and the boy and, the point was, that he had said nothing for Mr. Florez to behave the way he did. Mr. Howard added that Mr. Florez had had dealings with Ms. Trimpe and her staff on numerous occasions. Mr. Howard commented that anything that Mr. Florez says could be taken with a grain of salt. Mr. Florez commented that Mr. Howard was a liar. Mr. Howard stated that Recreation Director Pinkall was in his office when he got a call from Mr. Florez and he (Mr. Howard) never raised his voice. Mr. Florez stated that Mr. Howard had called him out and told him ‘you know where I am, so come and get me’. Mr. Howard clarified that he had said that he was down here all day and he could come on down. Mr. Howard stated that he had not called him out. Ms. Trimpe explained that her twenty year old lifeguards had been on duty when Mr. Florez had hit a minor. Mr. Howard stated that that was the history of the dealings with Mr. Florez.
Police Officer Jon McCarley recalled that they had received a call last Monday to come to City Hall. Officer McCarley stated that Officer James Sheldon was talking to Mr. Florez and then went in to talk to Mr. Howard. Officer McCarley commented that they came outside to talk to each other and the conversation was heated between the two. Officer Sheldon stated that the conversation was much like what was happening tonight. Officer Sheldon added that there were no condescending statements by either one, but they were both angry. Recreation Director Pinkall stated that he only heard one side of the phone conversation, but he had not thought that it was going to escalate.
Mayor Hlavachick stated that things get out of hand in the heat of the moment, but he did not think that Mr. Florez had a leg to stand on. Mayor Hlavachick added that he did not like City employees being threatened and he did not appreciate it. Mr. Florez questioned if Mayor Hlavachick had kids or grandkids. Mr. Florez asked how Mayor Hlavachick would react if Mr. Florez insulted them. Mr. Florez stated that the fights and insults mentioned by Ms. Trimpe had no bearing on tonight’s issue. Mr. Howard stated that it did apply. Commissioner Taylor stated that it could have a bearing on how both communicate.
Commissioner Taylor stated that, if Mr. Florez had said those comments to him, he would have said the same thing that Mr. Howard had. Mr. Florez stated that Mr. Howard had talked about his children. Commissioner Taylor commented that he understood that fully, but Mr. Florez’s son was verbally abusive or uses bad language and that says a lot about what went on down there. Mr. Florez stated that this goes back to what Mr. Howard had said about his children and he wanted that letter put in Mr. Howard’s personnel file.
After more discussion, Ms. Trimpe stated that, if the Florez boy says one more bad thing, he would be asked not to come back. Mayor Hlavachick stated that he would support that and understood the problem. Mr. Howard stated that the pool operates on a no tolerance policy with people fooling around and that was due to the amount of concrete and water and a lot of people being there. Mr. Howard added that the lifeguards had to do their job and people were thrown out because they did not behave, not because we did not like them.
After Mr. Florez left the Commission room, adult swimmer Ms. Annette Lee commented that she appreciated the job that Ms. Trimpe does and was here in support of her. Ms. Lee jokingly added that, while the City was getting ready to redo the pool, she would like them to consider an indoor pool. Ms. Carmen Forrest stated that she had been around when the kid had said the ‘f’ word and she had gone to the pool staff. Ms. Forrest added that the kid was later messing around near her car. Ms. Forrest added that Ms. Trimpe had been good about taking care of the situations. An audience member stated that Ms. Trimpe goes out of her way to be able to have a noon swim and she realizes that it was hard to find lifeguards. The adult swimmer commented that Ms. Trimpe should have the ability to do her job and that people want to be able to take their kids there and have a safe and friendly atmosphere. Everyone echoed Ms. Lee’s statement concerning the indoor pool. Mr. Joe Kramer stated that he appreciated Ms. Trimpe and the City Manager and he had been swimming for about twenty-two years. Mr. Kramer added that the lifeguards do a great job and the pool was an important asset to this town and was a family friendly place to go. Mr. Kramer commented that he had called Mr. Howard and the Commission concerning the hours and they do an excellent job of when we can and cannot be there. Mr. Luca Matei commented that he was so happy that the Commission had taken a position on the bully. Mr. Matei added that the community and police can transform this behavior. Mayor Hlavachick thanked everyone for their comments.
DISCUSSION ON MAIN STREET FARMERS MARKET:
EBH Engineer Alan Luttrell introduced two young engineers that had joined the company. Ms. Jenny Sheen and Mr. Michael Youngers addressed the Commission and gave them their backgrounds. Mr. Luttrell stated that the plans for the Farmers Market were nearing completion and he had met with City staff concerning the work the City was willing to do, such as the water lines and the electrical. Mr. Luttrell pointed out the highlights of the Farmers Market on overhead. After the power point showing the design, Mr. Luttrell stated that they could start construction right away. Mr. Luttrell commented that the Leadership group had gotten together and worked hard and had gotten estimates for labor, etc. and had talked with the contractors. Mr. Luttrell stated that they were looking for the City’s blessing to move forward. Mr. Luttrell added that they were anticipating starting early spring so it would not be half torn up during winter.
Ms. Tracy Beverlin and Ms. Carol Stull addressed the Commission and had handed out a sheet with a few of the details that were in place. Ms. Beverlin stated that they had groups and organizations that had volunteered their support along with contractors who had donated some of their time as well. Ms. Beverlin explained that Simpson Dirt Construction was going to do the excavation work along with the base work and there was money in the bank for that. Ms. Beverlin explained that there was a donor that would pay for the concrete sidewalk and curbing that would be done by Smiley Construction. Ms. Beverlin commented that Stanion Wholesale Electric would be donating the light poles and the work on installation would be done by the City. Ms. Beverlin explained that they think they have a donation for the landscaping and they were soliciting donations for the sign, bike rack and trash receptacles.
Ms. Beverlin stated that they would like to work with the City on the transporting of brick pallets. Mr. Howard stated that he had said that we would do that since we have the fork lift and vehicles needed. Ms. Beverlin commented that one fourth of the brick work by Smiley Construction had been donated. Mayor Hlavachick questioned how long it would take to finish the cleaning of the bricks. Ms. Stull stated that they should be able to get them done in two weeks with cooler weather.
Commissioner Skaggs questioned if they had a price list for the benches. Ms. Stull stated that they had been looking at $800 ones that required less maintenance, which was also what the gazebo would be made from. Commissioner Skaggs asked where a donor would go to make a donation. Ms. Stull explained that someone could go to the Chamber office and they were going through the South Central Foundation so they would have the correct tax status.
Commissioner Skaggs asked what was down under that area since they had torn down the Briggs Hotel. Mr. Luttrell explained that he had visited with Park Superintendent Mark Eckhoff about that and he had run into something about two to two and a half feet down when planting the cedar tree. Mr. Luttrell stated that there could be problems with the base of the light poles, but they would work it out when they get there. Mr. Howard stated that the biggest concern was with the water and electric. Commissioner Skaggs questioned if the fountain would be a splash fountain. Mr. Luttrell explained that it would be one like what was by the pool. Ms. Stull commented that that would be added later when they had the funds.
DISCUSSION ON MAIN STREET STREETSCAPE PROJECT:
Mr. Luttrell introduced Mr. Paul Stoner who would address the Commission on the street scape since he had done several over the years for EBH Engineering. Mr. Luttrell explained that KDOT had told everyone that they were going to take applications early on and now they were saying different. Mr. Luttrell commented that it would be up to the downtown business people whether they want to proceed with such a project or not.
Mr. Stoner stated that there were three categories for this program and they were historic, scenic and environmental. Mr. Stoner added that pedestrian and bicycle facilities were a different program through KDWP. Mr. Stoner commented that the project funding was an 80/20 match for construction costs, but they do not participate in the design cost, so that would be all on the City. Mr. Stoner explained that the application process involves a workshop in September and the deadline was in December. Mr. Stoner stated that this was a highly competitive process and there were more applications than there was money. Mr. Stoner added that, if they take applications this year, the project year would be in 2014 and 2015.
Mr. Stoner showed the Commission a few street scape projects that he had been part of and explained that they always do the electrical work under ground, they had to follow ADA guidelines and maintaining access to the businesses was important. Mr. Stoner stated that we would need to act pretty quickly, so that we could work on the designs. City Manager Howard questioned if they charge to put the application together. Mr. Stoner stated that they do and they propose to do it on an hourly basis, so it could run between $6,000 and $8,000. Mr. Luttrell reminded the Commission and staff that the City pays all engineering costs up front and the construction portion was reimbursed as the project goes along. Mr. Luttrell stated that it would cost approximately $225,000 to $325,000 per bluff, which makes this project cost around $1 million dollars or so. Mr. Luttrell explained that the City was only responsible for twenty percent of that plus engineering cost and the water lines had already been taken care of during the Main Street project.
Mr. Howard asked how long the project would take to complete. Mr. Stoner stated that it would be six months and during the last couple they would essentially be done so that the business would be open and usable. Mr. Luttrell explained that you do 8’ from the building out, so it could be torn out and put back in two days, so their doors would not be closed for more than half a day. Commissioner Kumberg questioned if they do from the building to the curb. Mr. Stoner stated that was correct and they do replace the curb, but not always. Commissioner Skaggs questioned if priority was given to shovel ready projects. Mr. Stoner stated that he was not sure, but it would not hurt. Commissioner Kumberg questioned when we would know about the applications. Mr. Stoner stated that we should know by the end of September if they were not going to be taking applications.
CONSIDERATION AND APPROVAL OF ORDINANCE 1205 AMENDING THE TRANSIENT GUEST TAX:
City Attorney Ken Van Blaricum stated that this ordinance increased the transient guest tax from seven percent to eight percent as requested by the Commission during the budget work session. Mr. Van Blaricum stated that he hurried things along and made this effective September 1st.
The following Ordinance 1205 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 3.12.020 OF THE PRATT MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS, THE TRANSIENT GUEST TAX. A motion by Commissioner Taylor to approve Ordinance 1205 amending the transient guest tax from seven percent to eight percent. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1206 AMENDING REFUSE COLLECTION FEES:
Mr. Van Blaricum commented that this ordinance was for a Commission approved increase in the landfill charges. Mr. Howard added that this was not part of picking up of the trash, but for the landfill charges from the County that we were passing along. Mayor Hlavachick stated that it was time we did that.
The following Ordinance 1206 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 8.28.070 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR REFUSE COLLECTION FEES. A motion by Commissioner Kumberg to accept Ordinance 1206 in the current format was seconded by Commissioner Detwiler. Commissioner Skaggs questioned if the ordinance also applied to commercial since it only talks about residential units. Mr. Van Blaricum stated that it did include commercial and he explained. The motion and second carried unanimously.
OPEN AGENDA:
• Luca comments:
Mr. Luca Matei commented that he was subject to a crime in 2006 and, instead of being resolved, the Government chose to cover it up. Mr. Matei stated that he was an honest and decent person and needed help and wanted the Government to recognize this abuse.
Mr. Matei went on to state that he did not appreciate the opening of this session. Mr. Matei added that we should pray to God and to ourselves to be honest, smart and do the best that we can. Mr. Matei commented that he appreciated the flag and that people pray to different objects. Mayor Hlavachick interrupted Mr. Matei commenting that he did not feel that this was City business. Mayor Hlavachick stated that this case was up to the Judge and jury to decide the rights and wrongs and, although Mr. Matei had come before the Commission many times, it was not their affair. Mr. Matei stated that this was a unique case. Mayor Hlavachick stated that it would be rectified after the Judge and jury make their decision.
Mr. Matei stated that mistakes happen and must be recognized, but Judges do not recognize when they screw up. Mr. Matei commented that they need to recognize that a big mistake was made. Commissioner Skaggs questioned City Attorney Van Blaricum on what the State Attorney General’s response had been. Mr. Van Blaricum stated that Mr. Matei’s trial will be on August 27th and he will be prosecuted by the Attorney General. Commissioner Kumberg stated that he took great offense to the statement in Mr. Matei’s letter that says that the Commissioners had refused to acknowledge and to investigate his unique abusive cases and they agree with these abusive actions. Commissioner Kumberg added that he did not know why that would be put in there and explained that this branch of Government does not take care of those things. Commissioner Kumberg repeated that he was deeply offended by that statement. Mr. Matei apologized and stated that he had requested the police to check the facts, written the FBI and Attorney General, but they deny the requests for an investigation and still prosecute him. Commissioner Kumberg stated that it was out of the Commission’s hands and the Judge should be fair.
REPORTS:
City Manager:
• KDWP Sewage System Update:
Mr. Howard stated that the sewage system for Kansas Department of Wildlife and Parks had been started that would join it to the City’s.
• Arrowhead West:
Mr. Howard stated that Arrowhead West was still interested in purchasing property at the Industrial Park. Building Inspector Blankenship stated that the property was zoned properly, but Arrowhead West had wanted a public hearing. Mr. Blankenship commented that the property was east of the Humane Society and south of TR Services and Arrowhead West was waiting for the land transaction to be finished.
City Attorney:
• Philosophical moment:
Mr. Van Blaricum stated that we hear from Mr. Matei pretty regular about being unhappy, but he was thankful that we live in America where people like Mr. Matei could say what concerns him. Mr. Van Blaricum thanked the Commission for listening to Mr. Matei. Mayor Hlavachick agreed, but added that his circumstances were out of our jurisdiction.
Public Works:
• Centennial Park Restroom:
Public Works Director Russell Rambat commented that Mr. John Paul Jorns had added the blocks to the building in Centennial Park and we should have a restroom there next spring.
• Curb and Gutter project:
Mr. Rambat stated that the curb and gutter project had started back on the Oak Street and School Street intersection area. Mr. Rambat commented that there were a couple of areas that they had picked out to get out of the way before school starts.
• Pool project:
Mr. Rambat stated that they would be draining the pool down after it closes for the season to tear out existing pieces of lining to see what they would be dealing with. Mr. Rambat explained that he had met with Mr. Kyle McCawley from Larkin Aquatics to determine the best alternative. Mr. Rambat added that they want to get the best bang for the buck. Mr. Howard stated that he would like to see something that would get us seven to ten more years, but price would dictate that.
Recreation Department:
• City Park:
Recreation Director Pinkall stated that there had been quite a few departments helping out with the future City park downtown, such as the street and park departments and things were going smooth.
• MS Bike event:
Mr. Pinkall stated that the MS Bike event was September 8th and 9th and they had coordinated things with the City and the school. Mr. Pinkall added that the police would be leading them out of town and they had been giving positive feedback about the experience of working with Pratt. Mayor Hlavachick stated that they had gotten an email from the Wichita leader inviting them to their banquet on the 8th, which he would be attending.
Finance Department:
• Region meeting in Pratt:
Finance Director Diana Garten informed the Commission that Chamber Director Jan Scarbrough had arranged for Pratt to host the South Central Kansas Tourism’s region meeting on Wednesday at the museum.
Mayor and Commission:
• Grant update:
Commissioner Skaggs questioned if we had any more information on the grant. Mr. Howard stated that we had not heard anything new.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Kumberg. The motion and second carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
________________________________
LUANN KRAMER, City Clerk
Thursday, August 30, 2012
09/04/12 City Commission Meeting Agenda
TUESDAY
SEPTEMBER 04, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – August 20, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Consideration and Approval of Ordinance 1207 Annexing Land to the City of Pratt – Ken Van Blaricum, City Attorney; Dave Howard, City Manager
5.2 Discussion on Voting Delegates at the League’s Annual Conference in Topeka on October 6-8 – Mayor, Commission and Staff
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
SEPTEMBER 04, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – August 20, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Consideration and Approval of Ordinance 1207 Annexing Land to the City of Pratt – Ken Van Blaricum, City Attorney; Dave Howard, City Manager
5.2 Discussion on Voting Delegates at the League’s Annual Conference in Topeka on October 6-8 – Mayor, Commission and Staff
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Monday, August 20, 2012
8/06/2012-Approved City Commission Meeting Minutes
MONDAY
AUGUST 06, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the July 12, 2012 recessed budget work session and July 16, 2012 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
SAFE Program:
Mr. Dave Corp, law enforcement liaison for KDOT, commented that he had met with the City Attorney, Chief of Police and Sheriff and all of them were interested in the SAFE (Seatbelts Are For Everyone) Program. Mr. Corp explained that he would like to get the program started in Pratt and Skyline and use diversion money on citations to substantiate the funding.
Mr. Corp explained that the kids sign a pledge card that they will wear their seatbelt and those cards are put in a hopper that would be used to draw for a $25 VISA card, which had been a good incentive for the kids to participate in the program. Mr. Corp stated that 32,000 kids are reached each month and it was important to have law enforcement participate as well. Mr. Corp was asked what the estimated cost would be to do this program. Mr. Corp answered that it would be around $2,000 and that included the $25 VISA cards and a grand prize at the end, such as an I Pad or laptop.
Mayor Hlavachick questioned when the program would start. Mr. Corp stated that we would let everyone get acclimated to being back in school and then they would pick teams in October to do seat belt training and pass out an unannounced survey and pledge cards. Mr. Corp added that they would have the kids sign the pledge cards every month and they would do a final survey in April to see how things went. Commissioner Skaggs asked how we know they are doing the program and not just signing the pledge card. Mr. Corp answered that we had to trust them plus peer pressure from the other kids.
Mr. Corp explained that, by using diversion money, kids and law enforcement do not have to do fundraisers and tax payers do not have to pay either. Mr. Corp added that the people getting tickets were the ones paying for the program and this cleans up the court system in some way. Mayor Hlavachick commented that he liked the concept. Mr. Corp commented that this program saves kids and changes culture to where we belt up automatically. Mr. Corp stated that Pratt would be the first one to use diversion money.
After little more discussion, Mr. Corp stated that he would come back down to start the process as soon as Chief Myers let him know the Commission’s decision. Mr. Corp ended his presentation stating that this program lets law enforcement and students work together and not as adversaries.
BUSINESS:
PUBLIC HEARING ON PROPOSED 2013 CITY OF PRATT BUDGET:
• Open Public Hearing:
Mayor Hlavachick opened the public hearing by motion and the motion was seconded by Commissioner Taylor. The motion and second passed unanimously.
• Discussion on Proposed 2013 City of Pratt Budget:
Finance Director Diana Garten stated that she had made the adjustments from the work session, which had reduced the budget by $23,000. Ms. Garten added that the mill levy was 45.076, which was a half a mill increase from last year. Ms. Garten explained that there was a 3% raise for City employees in the budget, but the raise excludes the Commission and City Manager.
Red Man Building:
Mayor Hlavachick questioned what was decided on the Red Man building. Ms. Garten stated that they had tabled that. City Manager Dave Howard commented that he had talked to Airport Manager Reid Bell and told him that he may have to get on an agenda again. Mayor Hlavachick questioned if we had talked about donating $50,000. Commissioner Taylor commented that there was no particular amount. Mr. Howard added that they wanted $50,000 from the County, ED and the City and ED had committed, but were working on the contract. Commissioner Detwiler commented that she would like to see Mr. Bell back on an agenda. Commissioner Taylor stated that he was not against helping, but would like to see a more standardized procedure, such as the way we do business, in the future. After little more discussion, Mayor Hlavachick stated that the Commission agreed that it would be good to have Mr. Bell on another agenda.
Future purchases:
Commissioner Detwiler wanted clarification that the Commission would be given an opportunity to approve or deny any future purchases based on need. Ms. Garten stated that that was standard and any substantial purchase that was over $10,000 was brought before the Commission. Mayor Hlavachick questioned if Commissioner Detwiler was talking about five years down the road. Commissioner Detwiler stated that it was not always five years down the road and used the parks department’s truck repairs vs. a new vehicle as an example.
Bonus vs. Increases:
Commissioner Detwiler commented that she would like to see the City pay bonuses rather than the 3% increase in next year’s budget. Commissioner Detwiler added that the money was the same, but it does not make the budget bigger every year. Commissioner Skaggs stated that we needed to stay competitive with the outside world or run the risk of losing employees. Mr. Howard stated that the City could not hire people at the base salary and we were closer to hiring at $11.04. Commissioner Kumberg stated that, depending on where you are at in a tax bracket, a bonus could put you in a higher one. Ms. Garten explained that that would depend on how the computer program figures it. Commissioner Detwiler commented that they would get it back if they pay too much.
Commissioner Skaggs stated that he agreed with the concept. Commissioner Detwiler stated that she would like to see the City try it for a couple of years and they could always go back to the other way. Mayor Hlavachick stated that employees might rather see it on their monthly pay check and not in a lump sum. Mayor Hlavachick suggested that we talk to the people that work for the City.
• Close Public Hearing:
Mayor Hlavachick made a motion to close the public hearing and the motion was seconded by Commissioner Detwiler. The motion and second carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1204 ATTESTING TO AN INCREASE IN TAX REVENUES FOR 2013 BUDGET YEAR:
Finance Director Garten explained that this was the ordinance that allows the City to raise the mill levy. The following Ordinance 1204 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2013 FOR THE CITY OF PRATT, KANSAS. Commissioner Skaggs made a motion to adopt Ordinance 1204 as printed. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A USED 2006 INTERNATIONAL TRUCK TO REPLACE 1964 CHEVROLET CHIPPER TRUCK:
Line Distribution Superintendent Jamie Huber explained to the Commission that his department had been putting parts on the 1964 chipper truck to keep it running and they had recently had to take it to Southwest Truck to have them give an estimate on replacing or repairing the hoist that had gone bad. Mr. Huber stated that the estimate for those repairs had come back at $5,200 due to other things that had come up such as split rims, which makes the vehicle unsafe on the road.
Mr. Huber commented that they had been budgeting for this scenario for the last six years, but it was hard to bid out since it was hard to compare apples to apples. Mr. Huber added that he did not feel the truck was worth putting $5,000 on repairs, but Southwest Truck had a flat bed with a hoist that they could put the chipper bed on for $1,500 and should last them quite a few years. Mr. Huber stated that they were asking $29,500 for the 2006 4300 International and $1,500 for the labor to install the chipper box and offered $500 for the trade-in, so the total purchase cost would be $30,500 plus sales tax.
Mayor Hlavachick questioned what a chipper truck was. Mr. Huber explained that the tree trimmers use it and they put limbs in it that shoot into the truck. Commissioner Skaggs questioned how many miles the vehicles had on them. Mr. Huber stated that the 2006 International had 66,000 and the 1964 had 99,000. Mr. Huber added that they help Public Works during storms by picking up limbs and putting them through the chipper, which then go to places like the college.
A motion by Commissioner Detwiler to approve the purchase of the 2006 International truck from Southwest Truck for $30,500 plus sales tax. The motion was seconded by Commissioner Kumberg and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR THE DRAINAGE DITCH PROJECT AT 6TH AND HASKELL:
Public Works Director Russell Rambat explained that he had received six bids to build a concrete drainage ditch at Sixth Street and Haskell Street. Mr. Rambat added that there was a range of pricing on the bids. Mr. Rambat stated that Arensdorf Construction came in with a low bid of $57,392.50 and he had met with Mr. Arensdorf at the sight to review the specs to make sure they were on the same page. Mr. Rambat explained that Arensdorf Construction had built a similar thing in Medicine Lodge and, after contacting the company, they reported that they were happy with their work.
Mr. Rambat commented that he was happy with their work on the curb and gutter project; therefore, he made the recommendation to the Commission to accept the low bid from Arensdorf Construction for the drainage ditch project. Mayor Hlavachick stated that he had driven down Jackson Street and they were getting right after the program. A motion by Commissioner Skaggs to accept the bid of $57,392.50 from Arensdorf Construction for the drainage ditch project. The motion was seconded by Commissioner Kumberg and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
REPORTS:
City Manager:
• Grant Application:
City Manager Howard explained that getting the grant survey ready to go out was quite an undertaking and complimented the staff for their efforts. Mr. Howard stated that there had been 690 surveys returned as of today, which was greater than what we had expected. Mr. Howard explained that there may be a need to do a second one, but he did not know what percentage of the population we had to have returned.
Mr. Howard commented that we needed to encourage anybody to send in their survey. Commissioner Detwiler stated that she had run into several that did not like the survey and she had not realized that there would be names on them. Commissioner Detwiler added that they did not feel comfortable with it and stated that it was none of the City’s business. Mr. Howard explained that there had been several filled out here and the names and account numbers had to be on there so that it could not be rigged. Commissioner Detwiler commented that she told some people to peel off the label. Finance Director Garten stated that those would not count unless there was an identifier on them. Commissioner Kumberg questioned if the mistake issue had been taken care of. Mr. Howard stated that it had.
• Street scape project:
Mr. Howard commented that a street scape project had been talked about during the Main Street project and they were accepting applications this year for either this year or 2014. Mr. Howard added that Mr. Alan Luttrell, EBH Engineer, would be putting some things together for the Commission to review. Mr. Howard explained that the project would involve tearing up the sidewalks and that would be done a block or two at a time. Mr. Howard commented, if accepted, we would contact the businesses and get their input like we had for the Main Street project.
• Pool renovation:
Mr. Howard stated that he had met with Public Works Director Rambat and Mr. Kyle McCawley from Larkin Aquatics and they had discussed peeling the fiberglass off the pool and resealing it with three or four inches of concrete. Mr. Howard commented that Mr. McCawley liked that idea, but they would look at the price for that and the fiberglass liner. Commissioner Taylor questioned if the concrete would last longer than ten years. Mr. Howard stated that it should and it could be permanent. Mr. Howard stated that he had asked Mr. McCawley to get costs around and that we were not necessarily looking at the cheapest solution. Mr. Howard added that he told Mr. McCawley to think outside the box and at something that would last.
Public Works:
• Chip Seal project:
Public Works Director Rambat stated that the chip seal project should finish up on Friday and the street sweeper would follow them up to get some of the loose pieces up. Mr. Rambat commented that rain would help work the chip seal into the surface, but we would keep it picked up in the mean time. Mr. Rambat commented that chip seal was a product that you want the application to be heavy enough to keep oil from showing up, but not too much as to leave loss chips. Mr. Rambat explained that this should help get a better life out of our streets.
• Simpson to Logan Street closed:
Mr. Rambat stated that Simpson Street to Logan Street would be closed Wednesday and there would be 500 ton of asphalt brought in for our guys to roll out. Mr. Rambat explained that they had done their best to notify everybody and should have things back open on Thursday. Mr. Rambat commented that this would be a base if we ever decided to go in and do a permanent street.
• Sanitation truck:
Mr. Rambat commented that the packer on the 2002 sanitation truck had the shaft break and Wichita would be bringing over a loaner that we could rent for a week or two. Commissioner Skaggs questioned if there was a way to clean a sanitation truck. Mr. Rambat stated that you can power wash the outside, but some stuff does not come off once it has been compacted.
• WWTP upgrades:
Mr. Rambat stated that he should be receiving the plans and specs for the WWTP upgrades and then he would meet with Mr. Jim Coleman from EBH to tweak it. Mr. Rambat explained that KDHE wants to move on this as soon as possible and it would go out for bids once it was approved.
• KLINK project:
Mr. Rambat stated that he received a notice that the City had been approved for the KLINK project for North Main Street, but we were still waiting on the GEO project from Blaine Street north. Mr. Rambat explained that a KLINK project was strictly for a main line road and $200,000 was the maximum you could get. Commissioner Skaggs questioned if KLINK would do curb to curb. Mr. Rambat explained that they would match what we were hoping to do. Mr. Howard stated that we would be doing the center and divert traffic off that road and put around town. Commissioner Skaggs questioned if we could do the first block of North Main curb to curb since there was a lot of braking at that stop light. Mr. Rambat stated that he did not know how much we could tweak the project. Mr. Howard explained that, by doing the center only, we could go back and replace the waterlines at a later date, but it was not going to be done in this project. Mr. Howard stated that they would bring that up with KDOT.
• Curb & Gutter:
Mr. Rambat stated that the curb and gutter project was by the Municipal Building and they should be done before school starts.
Commissioner Skaggs questioned progress on Highway 61. Mr. Rambat commented that it should start going faster now that the plant was here. Mr. Rambat added that you were only driving on the base on the west side for now. Mr. Howard added that the road was not smooth and KDOT would not have approved that, but they had made a lot of progress today. Commissioner Taylor asked if Maple Street was open now. Mr. Howard stated that it was.
Inspection Department:
• Municipal Building roof:
Building Inspector Brad Blankenship stated that he had been working with Recreation Director Pinkall and City Manager Howard concerning the failing roof at the Municipal Building. Mr. Blankenship commented that the sun had torn apart the roof and they had talked about using a different type of material. Mr. Blankenship explained the TPO roofing system and added that it was more expensive, but that you would get more years out of it. Mr. Blankenship stated that this system was not glued down but fused with bolts being used in the middle. Commissioner Skaggs questioned if they would go down to the bare wood. Mr. Pinkall commented that they would pull off all the old roofing. Mr. Blankenship explained that there were about ten different levels to the roof at the Municipal Building, so there were a lot of ups and downs.
Commissioner Skaggs commented that the roof should be done first or it would not be worth fixing the inside. Mr. Howard stated that he would mention the roof when he visits with an architect. Mr. Blankenship stated that Dillon’s, Hibbetts Sports, Wal-Mart and Maurice’s went with this type of roof even though it was pricey. Commissioner Taylor questioned the life of this system. Mr. Blankenship stated that it would depend on how it was prepared, but it could be as much as twenty years. Commissioner Taylor asked what the comparison in cost was between asphalt and the TPO system. Mr. Blankenship stated that TPO was about 35% more expensive and he had not gotten a cost of a rubberized roof. Commissioner Kumberg questioned if our insurance would go down with this added benefit. Mr. Blankenship stated that he would have to check on that. Mr. Blankenship commented that this was quite an undertaking for a roofer, but there were two contractors that can do it by pulling in resources.
Recreation Department:
• MS Society Fall Ride:
Recreation Director Pinkall commented that the MS Society had chosen Pratt for their fall ride and he thanked Chamber Director Jan Scarbrough for her help in getting them here. Mr. Pinkall added that he hoped they would chose to be in Pratt for the next two or three years. Mr. Pinkall explained that they would base out of the Municipal Building and he had met with USD #382 Superintendent Suzanne Patton about using the circle drive for starts and finishes. Mr. Pinkall commented that they would also use the parking area for the food and drink area. Mr. Pinkall stated that he had coordinated the bus transportation with PCC and the event would end on Saturday evening with a big celebration at the 4-H building. Mr. Pinkall stated that it would be a big weekend and they were looking for volunteers since they would be feeding over a hundred people.
• Single A American Legion tournament:
Recreation Director Pinkall stated that the single A American Legion tournament was successful and they were surprised that the Baseball Committee had come to look at Pratt for the 2013 Midwest Regional Tournament. Mr. Pinkall explained that the committee surveyed the motels, toured Pratt and were impressed with how we had handled the rain issues over the weekend. Mr. Pinkall stated that the Midwest Regional Tournament involved seven states and would last for five days. Mr. Pinkall added that the final decision would be made in September.
Power Plant:
• Update on generating:
Power Plant Superintendent Ernie Smith stated that the power plant would be running until 9 p.m. tonight due to the Holcomb plant being at reduced capacity for maintenance. Mr. Howard added that the City had also run every day last week. Commissioner Skaggs commented that we had been making money and Mr. Howard added that we were saving money.
Mayor and Commission:
• SAFE Program:
Mayor Hlavachick commented that he was in support of the SAFE Program and asked if we would need a motion to use the diversion money. Mr. Howard commented that he would talk with the City Attorney about what steps should be taken.
• Transformer:
Commissioner Kumberg questioned if we had gotten the rewound transformer back. Mr. Howard stated that it takes a long time. Mr. Smith agreed and added that they were looking at it returning sometime in October. Mr. Howard commented that the City had a contingency plan in case our tie would fail and he explained that there were three transformers together that would be ready to go.
• City park:
Commissioner Kumberg questioned if there was an update on the City Park. Mr. Howard commented that he was going to meet with Mr. Luttrell from EBH next week and review that. Mr. Pinkall stated that they had done a lot of brick stacking and he thought there were thirty pallets of bricks. Mr. Howard stated that the final design would come before the Commission.
• R C & D:
Commissioner Skaggs questioned if R C & D wanted financial support. Mr. Howard stated that it was $200 and he had already approved it.
• S.P.I.R.I.T.:
Commissioner Skaggs commented that he had attended the S.P.I.R.I.T. Conference last year in Greensburg and he would be interested in going again. Commissioner Taylor stated that he would ride along, but was not interested in staying overnight.
ADJOURN:
Commissioner Taylor made a motion to adjourn. The motion was seconded by Commissioner Kumberg and carried unanimously.
______ ______________________________ BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
AUGUST 06, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the July 12, 2012 recessed budget work session and July 16, 2012 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
SAFE Program:
Mr. Dave Corp, law enforcement liaison for KDOT, commented that he had met with the City Attorney, Chief of Police and Sheriff and all of them were interested in the SAFE (Seatbelts Are For Everyone) Program. Mr. Corp explained that he would like to get the program started in Pratt and Skyline and use diversion money on citations to substantiate the funding.
Mr. Corp explained that the kids sign a pledge card that they will wear their seatbelt and those cards are put in a hopper that would be used to draw for a $25 VISA card, which had been a good incentive for the kids to participate in the program. Mr. Corp stated that 32,000 kids are reached each month and it was important to have law enforcement participate as well. Mr. Corp was asked what the estimated cost would be to do this program. Mr. Corp answered that it would be around $2,000 and that included the $25 VISA cards and a grand prize at the end, such as an I Pad or laptop.
Mayor Hlavachick questioned when the program would start. Mr. Corp stated that we would let everyone get acclimated to being back in school and then they would pick teams in October to do seat belt training and pass out an unannounced survey and pledge cards. Mr. Corp added that they would have the kids sign the pledge cards every month and they would do a final survey in April to see how things went. Commissioner Skaggs asked how we know they are doing the program and not just signing the pledge card. Mr. Corp answered that we had to trust them plus peer pressure from the other kids.
Mr. Corp explained that, by using diversion money, kids and law enforcement do not have to do fundraisers and tax payers do not have to pay either. Mr. Corp added that the people getting tickets were the ones paying for the program and this cleans up the court system in some way. Mayor Hlavachick commented that he liked the concept. Mr. Corp commented that this program saves kids and changes culture to where we belt up automatically. Mr. Corp stated that Pratt would be the first one to use diversion money.
After little more discussion, Mr. Corp stated that he would come back down to start the process as soon as Chief Myers let him know the Commission’s decision. Mr. Corp ended his presentation stating that this program lets law enforcement and students work together and not as adversaries.
BUSINESS:
PUBLIC HEARING ON PROPOSED 2013 CITY OF PRATT BUDGET:
• Open Public Hearing:
Mayor Hlavachick opened the public hearing by motion and the motion was seconded by Commissioner Taylor. The motion and second passed unanimously.
• Discussion on Proposed 2013 City of Pratt Budget:
Finance Director Diana Garten stated that she had made the adjustments from the work session, which had reduced the budget by $23,000. Ms. Garten added that the mill levy was 45.076, which was a half a mill increase from last year. Ms. Garten explained that there was a 3% raise for City employees in the budget, but the raise excludes the Commission and City Manager.
Red Man Building:
Mayor Hlavachick questioned what was decided on the Red Man building. Ms. Garten stated that they had tabled that. City Manager Dave Howard commented that he had talked to Airport Manager Reid Bell and told him that he may have to get on an agenda again. Mayor Hlavachick questioned if we had talked about donating $50,000. Commissioner Taylor commented that there was no particular amount. Mr. Howard added that they wanted $50,000 from the County, ED and the City and ED had committed, but were working on the contract. Commissioner Detwiler commented that she would like to see Mr. Bell back on an agenda. Commissioner Taylor stated that he was not against helping, but would like to see a more standardized procedure, such as the way we do business, in the future. After little more discussion, Mayor Hlavachick stated that the Commission agreed that it would be good to have Mr. Bell on another agenda.
Future purchases:
Commissioner Detwiler wanted clarification that the Commission would be given an opportunity to approve or deny any future purchases based on need. Ms. Garten stated that that was standard and any substantial purchase that was over $10,000 was brought before the Commission. Mayor Hlavachick questioned if Commissioner Detwiler was talking about five years down the road. Commissioner Detwiler stated that it was not always five years down the road and used the parks department’s truck repairs vs. a new vehicle as an example.
Bonus vs. Increases:
Commissioner Detwiler commented that she would like to see the City pay bonuses rather than the 3% increase in next year’s budget. Commissioner Detwiler added that the money was the same, but it does not make the budget bigger every year. Commissioner Skaggs stated that we needed to stay competitive with the outside world or run the risk of losing employees. Mr. Howard stated that the City could not hire people at the base salary and we were closer to hiring at $11.04. Commissioner Kumberg stated that, depending on where you are at in a tax bracket, a bonus could put you in a higher one. Ms. Garten explained that that would depend on how the computer program figures it. Commissioner Detwiler commented that they would get it back if they pay too much.
Commissioner Skaggs stated that he agreed with the concept. Commissioner Detwiler stated that she would like to see the City try it for a couple of years and they could always go back to the other way. Mayor Hlavachick stated that employees might rather see it on their monthly pay check and not in a lump sum. Mayor Hlavachick suggested that we talk to the people that work for the City.
• Close Public Hearing:
Mayor Hlavachick made a motion to close the public hearing and the motion was seconded by Commissioner Detwiler. The motion and second carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1204 ATTESTING TO AN INCREASE IN TAX REVENUES FOR 2013 BUDGET YEAR:
Finance Director Garten explained that this was the ordinance that allows the City to raise the mill levy. The following Ordinance 1204 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2013 FOR THE CITY OF PRATT, KANSAS. Commissioner Skaggs made a motion to adopt Ordinance 1204 as printed. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A USED 2006 INTERNATIONAL TRUCK TO REPLACE 1964 CHEVROLET CHIPPER TRUCK:
Line Distribution Superintendent Jamie Huber explained to the Commission that his department had been putting parts on the 1964 chipper truck to keep it running and they had recently had to take it to Southwest Truck to have them give an estimate on replacing or repairing the hoist that had gone bad. Mr. Huber stated that the estimate for those repairs had come back at $5,200 due to other things that had come up such as split rims, which makes the vehicle unsafe on the road.
Mr. Huber commented that they had been budgeting for this scenario for the last six years, but it was hard to bid out since it was hard to compare apples to apples. Mr. Huber added that he did not feel the truck was worth putting $5,000 on repairs, but Southwest Truck had a flat bed with a hoist that they could put the chipper bed on for $1,500 and should last them quite a few years. Mr. Huber stated that they were asking $29,500 for the 2006 4300 International and $1,500 for the labor to install the chipper box and offered $500 for the trade-in, so the total purchase cost would be $30,500 plus sales tax.
Mayor Hlavachick questioned what a chipper truck was. Mr. Huber explained that the tree trimmers use it and they put limbs in it that shoot into the truck. Commissioner Skaggs questioned how many miles the vehicles had on them. Mr. Huber stated that the 2006 International had 66,000 and the 1964 had 99,000. Mr. Huber added that they help Public Works during storms by picking up limbs and putting them through the chipper, which then go to places like the college.
A motion by Commissioner Detwiler to approve the purchase of the 2006 International truck from Southwest Truck for $30,500 plus sales tax. The motion was seconded by Commissioner Kumberg and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR THE DRAINAGE DITCH PROJECT AT 6TH AND HASKELL:
Public Works Director Russell Rambat explained that he had received six bids to build a concrete drainage ditch at Sixth Street and Haskell Street. Mr. Rambat added that there was a range of pricing on the bids. Mr. Rambat stated that Arensdorf Construction came in with a low bid of $57,392.50 and he had met with Mr. Arensdorf at the sight to review the specs to make sure they were on the same page. Mr. Rambat explained that Arensdorf Construction had built a similar thing in Medicine Lodge and, after contacting the company, they reported that they were happy with their work.
Mr. Rambat commented that he was happy with their work on the curb and gutter project; therefore, he made the recommendation to the Commission to accept the low bid from Arensdorf Construction for the drainage ditch project. Mayor Hlavachick stated that he had driven down Jackson Street and they were getting right after the program. A motion by Commissioner Skaggs to accept the bid of $57,392.50 from Arensdorf Construction for the drainage ditch project. The motion was seconded by Commissioner Kumberg and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
REPORTS:
City Manager:
• Grant Application:
City Manager Howard explained that getting the grant survey ready to go out was quite an undertaking and complimented the staff for their efforts. Mr. Howard stated that there had been 690 surveys returned as of today, which was greater than what we had expected. Mr. Howard explained that there may be a need to do a second one, but he did not know what percentage of the population we had to have returned.
Mr. Howard commented that we needed to encourage anybody to send in their survey. Commissioner Detwiler stated that she had run into several that did not like the survey and she had not realized that there would be names on them. Commissioner Detwiler added that they did not feel comfortable with it and stated that it was none of the City’s business. Mr. Howard explained that there had been several filled out here and the names and account numbers had to be on there so that it could not be rigged. Commissioner Detwiler commented that she told some people to peel off the label. Finance Director Garten stated that those would not count unless there was an identifier on them. Commissioner Kumberg questioned if the mistake issue had been taken care of. Mr. Howard stated that it had.
• Street scape project:
Mr. Howard commented that a street scape project had been talked about during the Main Street project and they were accepting applications this year for either this year or 2014. Mr. Howard added that Mr. Alan Luttrell, EBH Engineer, would be putting some things together for the Commission to review. Mr. Howard explained that the project would involve tearing up the sidewalks and that would be done a block or two at a time. Mr. Howard commented, if accepted, we would contact the businesses and get their input like we had for the Main Street project.
• Pool renovation:
Mr. Howard stated that he had met with Public Works Director Rambat and Mr. Kyle McCawley from Larkin Aquatics and they had discussed peeling the fiberglass off the pool and resealing it with three or four inches of concrete. Mr. Howard commented that Mr. McCawley liked that idea, but they would look at the price for that and the fiberglass liner. Commissioner Taylor questioned if the concrete would last longer than ten years. Mr. Howard stated that it should and it could be permanent. Mr. Howard stated that he had asked Mr. McCawley to get costs around and that we were not necessarily looking at the cheapest solution. Mr. Howard added that he told Mr. McCawley to think outside the box and at something that would last.
Public Works:
• Chip Seal project:
Public Works Director Rambat stated that the chip seal project should finish up on Friday and the street sweeper would follow them up to get some of the loose pieces up. Mr. Rambat commented that rain would help work the chip seal into the surface, but we would keep it picked up in the mean time. Mr. Rambat commented that chip seal was a product that you want the application to be heavy enough to keep oil from showing up, but not too much as to leave loss chips. Mr. Rambat explained that this should help get a better life out of our streets.
• Simpson to Logan Street closed:
Mr. Rambat stated that Simpson Street to Logan Street would be closed Wednesday and there would be 500 ton of asphalt brought in for our guys to roll out. Mr. Rambat explained that they had done their best to notify everybody and should have things back open on Thursday. Mr. Rambat commented that this would be a base if we ever decided to go in and do a permanent street.
• Sanitation truck:
Mr. Rambat commented that the packer on the 2002 sanitation truck had the shaft break and Wichita would be bringing over a loaner that we could rent for a week or two. Commissioner Skaggs questioned if there was a way to clean a sanitation truck. Mr. Rambat stated that you can power wash the outside, but some stuff does not come off once it has been compacted.
• WWTP upgrades:
Mr. Rambat stated that he should be receiving the plans and specs for the WWTP upgrades and then he would meet with Mr. Jim Coleman from EBH to tweak it. Mr. Rambat explained that KDHE wants to move on this as soon as possible and it would go out for bids once it was approved.
• KLINK project:
Mr. Rambat stated that he received a notice that the City had been approved for the KLINK project for North Main Street, but we were still waiting on the GEO project from Blaine Street north. Mr. Rambat explained that a KLINK project was strictly for a main line road and $200,000 was the maximum you could get. Commissioner Skaggs questioned if KLINK would do curb to curb. Mr. Rambat explained that they would match what we were hoping to do. Mr. Howard stated that we would be doing the center and divert traffic off that road and put around town. Commissioner Skaggs questioned if we could do the first block of North Main curb to curb since there was a lot of braking at that stop light. Mr. Rambat stated that he did not know how much we could tweak the project. Mr. Howard explained that, by doing the center only, we could go back and replace the waterlines at a later date, but it was not going to be done in this project. Mr. Howard stated that they would bring that up with KDOT.
• Curb & Gutter:
Mr. Rambat stated that the curb and gutter project was by the Municipal Building and they should be done before school starts.
Commissioner Skaggs questioned progress on Highway 61. Mr. Rambat commented that it should start going faster now that the plant was here. Mr. Rambat added that you were only driving on the base on the west side for now. Mr. Howard added that the road was not smooth and KDOT would not have approved that, but they had made a lot of progress today. Commissioner Taylor asked if Maple Street was open now. Mr. Howard stated that it was.
Inspection Department:
• Municipal Building roof:
Building Inspector Brad Blankenship stated that he had been working with Recreation Director Pinkall and City Manager Howard concerning the failing roof at the Municipal Building. Mr. Blankenship commented that the sun had torn apart the roof and they had talked about using a different type of material. Mr. Blankenship explained the TPO roofing system and added that it was more expensive, but that you would get more years out of it. Mr. Blankenship stated that this system was not glued down but fused with bolts being used in the middle. Commissioner Skaggs questioned if they would go down to the bare wood. Mr. Pinkall commented that they would pull off all the old roofing. Mr. Blankenship explained that there were about ten different levels to the roof at the Municipal Building, so there were a lot of ups and downs.
Commissioner Skaggs commented that the roof should be done first or it would not be worth fixing the inside. Mr. Howard stated that he would mention the roof when he visits with an architect. Mr. Blankenship stated that Dillon’s, Hibbetts Sports, Wal-Mart and Maurice’s went with this type of roof even though it was pricey. Commissioner Taylor questioned the life of this system. Mr. Blankenship stated that it would depend on how it was prepared, but it could be as much as twenty years. Commissioner Taylor asked what the comparison in cost was between asphalt and the TPO system. Mr. Blankenship stated that TPO was about 35% more expensive and he had not gotten a cost of a rubberized roof. Commissioner Kumberg questioned if our insurance would go down with this added benefit. Mr. Blankenship stated that he would have to check on that. Mr. Blankenship commented that this was quite an undertaking for a roofer, but there were two contractors that can do it by pulling in resources.
Recreation Department:
• MS Society Fall Ride:
Recreation Director Pinkall commented that the MS Society had chosen Pratt for their fall ride and he thanked Chamber Director Jan Scarbrough for her help in getting them here. Mr. Pinkall added that he hoped they would chose to be in Pratt for the next two or three years. Mr. Pinkall explained that they would base out of the Municipal Building and he had met with USD #382 Superintendent Suzanne Patton about using the circle drive for starts and finishes. Mr. Pinkall commented that they would also use the parking area for the food and drink area. Mr. Pinkall stated that he had coordinated the bus transportation with PCC and the event would end on Saturday evening with a big celebration at the 4-H building. Mr. Pinkall stated that it would be a big weekend and they were looking for volunteers since they would be feeding over a hundred people.
• Single A American Legion tournament:
Recreation Director Pinkall stated that the single A American Legion tournament was successful and they were surprised that the Baseball Committee had come to look at Pratt for the 2013 Midwest Regional Tournament. Mr. Pinkall explained that the committee surveyed the motels, toured Pratt and were impressed with how we had handled the rain issues over the weekend. Mr. Pinkall stated that the Midwest Regional Tournament involved seven states and would last for five days. Mr. Pinkall added that the final decision would be made in September.
Power Plant:
• Update on generating:
Power Plant Superintendent Ernie Smith stated that the power plant would be running until 9 p.m. tonight due to the Holcomb plant being at reduced capacity for maintenance. Mr. Howard added that the City had also run every day last week. Commissioner Skaggs commented that we had been making money and Mr. Howard added that we were saving money.
Mayor and Commission:
• SAFE Program:
Mayor Hlavachick commented that he was in support of the SAFE Program and asked if we would need a motion to use the diversion money. Mr. Howard commented that he would talk with the City Attorney about what steps should be taken.
• Transformer:
Commissioner Kumberg questioned if we had gotten the rewound transformer back. Mr. Howard stated that it takes a long time. Mr. Smith agreed and added that they were looking at it returning sometime in October. Mr. Howard commented that the City had a contingency plan in case our tie would fail and he explained that there were three transformers together that would be ready to go.
• City park:
Commissioner Kumberg questioned if there was an update on the City Park. Mr. Howard commented that he was going to meet with Mr. Luttrell from EBH next week and review that. Mr. Pinkall stated that they had done a lot of brick stacking and he thought there were thirty pallets of bricks. Mr. Howard stated that the final design would come before the Commission.
• R C & D:
Commissioner Skaggs questioned if R C & D wanted financial support. Mr. Howard stated that it was $200 and he had already approved it.
• S.P.I.R.I.T.:
Commissioner Skaggs commented that he had attended the S.P.I.R.I.T. Conference last year in Greensburg and he would be interested in going again. Commissioner Taylor stated that he would ride along, but was not interested in staying overnight.
ADJOURN:
Commissioner Taylor made a motion to adjourn. The motion was seconded by Commissioner Kumberg and carried unanimously.
______ ______________________________ BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
08/20/2012-City Commission Meeting Agenda
MONDAY
AUGUST 20, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – August 06, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Discussion on Concerns at the Municipal Pool – Michael Florez
5.2 Discussion on Main Street Farmers Market – Alan Luttrell, EBH & Associates
5.3 Discussion on Future Main Street Streetscape Project – Alan Luttrell, EBH & Associates
5.4 Consideration and Approval of Ordinance 1205 Amending the Transient Guest Tax – Ken Van Blaricum, City Attorney
5.4 Consideration and Approval of Ordinance 1206 Amending Refuse Collection Fees – Ken Van Blaricum, City Attorney
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
***Note: The next City Commission meeting will be on Tuesday, September 04, 2012 due to the Labor Day Holiday on the 3rd.
AUGUST 20, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – August 06, 2012 Regular City Commission Meeting
5. BUSINESS:
5.1 Discussion on Concerns at the Municipal Pool – Michael Florez
5.2 Discussion on Main Street Farmers Market – Alan Luttrell, EBH & Associates
5.3 Discussion on Future Main Street Streetscape Project – Alan Luttrell, EBH & Associates
5.4 Consideration and Approval of Ordinance 1205 Amending the Transient Guest Tax – Ken Van Blaricum, City Attorney
5.4 Consideration and Approval of Ordinance 1206 Amending Refuse Collection Fees – Ken Van Blaricum, City Attorney
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Directors and/or Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
***Note: The next City Commission meeting will be on Tuesday, September 04, 2012 due to the Labor Day Holiday on the 3rd.
Wednesday, August 8, 2012
07/16/2012-Approved City Commission Meeting Minutes
MONDAY
JULY 16, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the July 02, 2012 regular meeting. The motion was seconded by Commissioner Detwiler and carried unanimously with corrections noted.
BUSINESS:
CONSIDERATION AND APPROVAL OF REQUEST FROM EPSILON PI CHAPTER FOR WAIVER OF RENTAL FEE ON MUNICIPAL BUILDING ON JULY 13TH & 14TH:
Ms. Verneene Forssberg stated that she wanted to thank the Commission for the waiver of the rental fee for the Municipal Building last year. Ms. Forssberg requested the Commission consider forgiving the fee again this year. Ms. Forssberg explained that they had had a good event and had added entertainment. Ms. Forssberg stated that she invited Gamma Beta to come with her to request a waiver of their fees on December 1st. After little more conversation, Commissioner Detwiler made a motion to waive the fees for both organizations on July 13th and 14th and December 1st. Commissioner Skaggs seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL FOR STREET CLOSURE FOR TEEN CENTER FUNDRAISER ON JULY 27TH:
Mayor Hlavachick stated that Ms. Kim Everett was unable to attend the meeting, but this was something that we had done for the last couple of years. Mayor Hlavachick added that the street closure would be from Main Street to the alley on Fourth Street. A motion by Commissioner Skaggs to approve the street closure for the Teen Center dance on July 27th. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONTINUED DISCUSSION ON RURAL OPPORTUNITY ZONE PROGRAM AS REQUESTED DURING BUDGET WORK SESSION:
Chamber Director Jan Scarbrough explained the Rural Opportunity Zone Program and stated that the County had passed a resolution to participate. Ms. Scarbrough commented that they passed the first resolution last year and another one this year that added two more students. Ms. Scarbrough stated that the maximum spent could be $3,000 per year per student for five years. Ms. Scarbrough explained that, of that $3,000, the County was responsible for half and the State was responsible for the other half.
Ms. Scarbrough stated that the County does not have to pay the $1,500, but could get it from other resources that funnel it through the County. Ms. Scarbrough commented that ED sponsored one last year and the hospital and county were locked into those three for five years. Ms. Scarbrough added that the students would have to stay here for five years. Ms. Scarbrough stated that the students would not get money until they had been here for a full year.
Commissioner Taylor questioned whether they had to be out of the State for five years. Ms. Scarbrough stated that the County does not have to opt into that, but that was the State. Ms. Scarbrough explained that the fees were paid directly to the financial institution and not the student. Commissioner Skaggs commented that he was surprised that there was such a response. Ms. Scarbrough stated that there were three that had not been denied or approved. Commissioner Detwiler questioned if they were taken in the order they were received. Ms. Scarbrough stated that they were partly in the order they were received, but also in the order they were approved. Commissioner Skaggs questioned whether we get to pick if we decide to sponsor one. Ms. Scarbrough stated that it was first come first served. Commissioner Kumberg questioned if they had to pay it back if they leave. Ms. Scarbrough stated that they do not.
A motion by Commissioner Taylor to commit to one student and reevaluate next year. The motion was seconded by Commissioner Kumberg and carried unanimously.
Ms. Scarbrough thanked the City staff and Commission for helping make the ‘Movie in the Park’ a success. Ms. Scarbrough commented that it was hard to get a head count, but they thought there was about 250 present and everyone had a great time. Ms. Scarbrough added that the location change was a good move.
OPEN AGENDA:
• Concert in Lemon’s Park:
Ms. Sheryl White and Mr. Jack Ewing approached the Commission concerning the First United Methodist Church hosting a concert in the park on August 24th starting at around 8:00 pm for about ninety minutes. Ms. White stated that this would be a free concert with free will donations and Ms. Piper Lee would be the entertainment. Ms. White added that this was going to be in connection with the Relay for Life, but they decided to keep it local.
Mr. Ewing questioned the Commission on how they would feel about moving the Relay for Life to Lemon’s Park. Commissioner Taylor stated that he thought it was a great idea and asked if they would want to shut the park off. Mr. Ewing stated that he thought that they would, but they would let people drive through during the luminaries and then back out.
A motion by Commissioner Taylor to approve the concert in Lemon’s Park on August 24th from 8:00 pm to 10:00 pm hosted by the First United Methodist Church. The motion was seconded by Commissioner Kumberg and carried unanimously. City Manager Howard questioned if they would have any electrical issues. Director of Electric Utilities Kelly Hemphill stated that they should be okay, but he would check it out.
Pratt Services and Relief:
Pratt Police Officer Michael Kelling stated that his wife worked for Elder Care and she had told him of a home that had no air conditioning and no fan. Officer Kelling commented that there was a program in the Kansas City area that gave away box fans and, after speaking with co-workers, they formed a group named Pratt Services and Relief.
Officer Kelling explained that they would be working with the Pilot Club and they would also be reaching out to different community organizations. Officer Kelling stated that there were no criteria to meet, but to come in and they would get a fan. Officer Kelling added that there would be one fan per family per year and the air conditioners would be by referral with the elderly, newborns and medical conditions being considered first.
Officer Kelling stated that they had just got started and twelve box fans were received along with monetary donations. Officer Kelling commented that they were putting flyers out that contained contact information. Mayor Hlavachick stated that this was a commendable effort and suggested contacting the churches that have similar type programs. Officer Kelling stated that he had visited with his church, the health department, EMS, Red Cross and SRS and he was going to visit with the Ministerial Alliance later. Officer Kelling added that they would like to focus on this and extend it to other ideas such as smoke alarms and detectors. Mayor Hlavachick suggested a blanket program in the winter. Officer Kelling stated that that would be good also.
Dickerson Field improvements:
Head coach for the Gator baseball team, Brian Schragg stated that Commissioner Taylor had talked about upgrades to Dickerson Field in Lemon’s Park and he introduced a list of improvements that they would like to see happen. Mr. Schragg named several improvements such as installing a 2 X 10 board at the base of the backstop to keep it from curling up, same with the sideline fence, the dirt work on the pitching mounds on the 1st and 3rd base line needs redone along with a backstop for each mound, install four home plates on each mound for two age groups pitching distances, install a batting cage net on the batting cage, install adjustable batting tees and several other improvements. Mr. Schragg stated that they would also like to have the weeds and stickers sprayed and have lights that work after dark.
Mayor Hlavachick commented that the Commission has discussed Dickerson Field and they were going to do something. Mr. Schragg stated that any improvements would be good.
• Soccer Field & Recycling:
Mr. Luca Matei stated that soccer was a good idea and it was a universal game and more dynamic. Mr. Matei commented that it was good for the health.
Mr. Matei commented that the City needed to commit to the future and recycling and conservation. Mr. Matei explained that he used to keep a big box, but did not know where to take it and it was not good to throw in the garbage.
REPORTS:
City Manager:
• Nisley visit:
Mr. Howard commented that he would be visiting with Mr. Nisley concerning recycling. Mr. Howard reminded the Commission that they had visited with Mr. Nisley a few years ago and the County had issues with them competing with their recycling center. Commissioner Detwiler commented that Wal-Mart had a big blue recycling container. Mr. Howard stated that Wal-Mart does their own, but Nisley wanted to put their own bins at different businesses. Mr. Howard explained that Nisley’s run a route in Pratt County and wanted to pick up recycled items and haul them back to their plant. Mr. Howard stated that this was in the beginning stages and he would keep the Commission informed.
• Campaign signs:
Mr. Howard stated that there had been some issues and concerns with campaign signs being on public property. Mr. Howard commented that they had sent out notifications during the City election, but had not counted on the County election having issues. Mr. Howard stated that they had contacted everyone.
Commissioner Taylor stated that realtors do it and he did not understand what the fuss was. Commissioner Taylor suggested getting rid of the ordinance. Mr. Howard stated that the ordinance could be changed to a residence being able to put up a sign if they maintain the property, but not obstruct the sight triangle. Commissioner Taylor commented that people need to get a life and this was only about five weeks out of the year. Mr. Howard stated that most issues were complaint driven. City Attorney Van Blaricum stated that he would be glad to make any of those changes to the ordinance.
Public Works:
• Pool Liner:
Public Works Director Russell Rambat commented that they were having issues with the pool liner that would cause them to close the pool for one day so that it could be drained and repaired with mats that would be anchored down. Mr. Rambat stated that they would look at alternatives after the summer. Mr. Howard added that the mats could be used around the deck next year.
• Street Dept.:
Mr. Rambat commented that the street department was about finished with the overlay projects and the chip seal project should begin the first or second week of August.
• Sewer Main Maintenance:
ommissioner Skaggs questioned the sewer clean-up bid proposal that went out and if we pay to have those cleaned up. Mr. Rambat explained that, if it was determined that roots or a pipe caved in, the City occasionally helps the individual with clean-up. Mr. Rambat added that this goes above carpet cleaning and they sometimes had to pressure wash the area and put an antibacterial down. Commissioner Kumberg questioned if we require a back flow preventer. Building Inspector Blankenship stated that we do enforce that now, but had not in the past. Mr. Blankenship explained that the code states that, if a fixture is below the upper manhole, it had to have a back flow preventer and the plumbing companies know that.
Commissioner Skaggs questioned where the location of the back flow preventer was. Mr. Blankenship stated that they were at the house. Commissioner Skaggs asked if this was required on all new construction. Mr. Blankenship clarified that a crawl space does not have to have one, but they were required if the manhole was lower than the crawl space, such as shower drains and floor drains.
Inspection Dept.:
• 305 N. Mound:
Mr. Blankenship stated that the house at 305 North Mound had been torn down and cleaned up. Mr. Blankenship shared that he had received four or five calls thanking the City for doing this.
• Maurice’s & Hibbetts:
Mr. Blankenship stated that he had visited with the owner of the property where Maurice’s and Hibbetts are concerning cleaning up the area. Mr. Blankenship added that they were going to burn that off, but that was not a good idea now. Mr. Blankenship commented that he had done his final inspection on both stores and they should be getting their merchandise in there and be ready to open.
• Old Lesh building:
Mayor Hlavachick questioned who was renovating the old Lesh building. Mr. Blankenship stated that it was Mr. Kenny Roberts and Mr. Doug Reh may be doing some work on the building at Sixth Street and Main Street.
Electric Dept.:
• Line Distribution:
Director of Electric Utilities Hemphill commented that the line guys were replacing some poles and doing other routine projects.
• Power Plant:
Mr. Hemphill stated that the power plant had been generating due to substation problems in Great Bend, but we were not scheduled to generate until the afternoon.
Recreation:
• Hap Dumont tournament:
Recreation Director Pinkall stated that the Hap Dumont tournament this past weekend was a success. Mr. Pinkall explained that there were fifty-seven games and twenty-nine teams. Mr. Pinkall commented that he had heard positive feedback about our friendly community. Mr. Pinkall stated that the gate and registration fees had brought in a little over $8,000, while the t-shirt sales exceeded $4,000 and concessions made about $1,500 per day. Mr. Pinkall added that this was the best State tournament he had held. Mr. Pinkall commented that they had coordinated with the Chamber and the ‘Movie in the Park’ and pumped the movie and sidewalk sale during the tournament so the visiting teams would know what was going on in town.
• American Legion:
Mr. Pinkall stated that they were getting ready to host the American Legion single league tournament and the Comfort Inn was booked for that segment. Mr. Pinkall explained that he had mailed information to all the teams that gave names of motels over a month ago. Mr. Pinkall commented that he thought that was plenty of time, but they began having trouble finding a place to stay about ten days ago.
• Sprinkler system-6th Street Park:
Mr. Pinkall stated that there was a sprinkler system in Sixth Street Park and it had been installed when the high school played there. Mr. Pinkall commented that the sprinkler system had been improperly winterized one year and it had caused it to backflow. Mr. Pinkall added that the system was operable when they shut it down two years ago.
Police Dept.:
• Dog Bite:
Police Chief Gary Myers informed the Commission that an officer had been bitten while trying to capture a dog that they had been chasing for some time. Chief Myers stated that the officer had to use the taser on the dog to get it under control and they had taken it to the veterinarian where it later died. Chief Myers added that the veterinarian would be sending it in to check for rabies.
Commission:
Kansas Government Journal article:
Mayor Hlavachick commented that the Kansas Government Journal had an article about Cities becoming partners with a college to help create jobs. Mayor Hlavachick stated that he had visited with Dr. Wojciechowski at PCC about creating a think tank in their curriculum. Mayor Hlavachick added that there was no mention of how much money was involved.
• 6th Street sprinklers:
Commissioner Detwiler questioned what it would take to get the sprinklers operational at Sixth Street Park. Mr. Pinkall stated that there was no water meter between the valve and the line, but he could get meters and check the heads. Mr. Howard added that they would do this in the fall and then winterize the system. Commissioner Detwiler asked if there was water available if there was no meter. Mr. Howard stated that it was not that difficult to do. Mr. Pinkall explained that the main comes down the center from the south.
Commissioner Skaggs questioned if the other diamonds were not in demand once the Sports Complex was built. Mr. Pinkall stated that there was a comprehensive plan to improve Lemon’s Park before the sales tax was passed, but we wanted to see what happened with that. Mr. Pinkall explained that those fields became practice fields and there had just recently become a greater interest in using them. Commissioner Skaggs questioned what we do if twenty-nine teams want to practice. Commissioner Skaggs added that we may have created a monster with a demand for other facilities.
Commissioner Skaggs questioned who regulates the use of the fields. Mr. Pinkall stated that the Recreation teams reserve them and it was first come first serve on the weekends when there were no recreation games. Mr. Pinkall explained that, in the case of this week-end’s tournament, there were twenty-one games played in one day and the last team finished at 12:45 am, but there were another two hours of prep work that had to be done to be ready for the next day. Mr. Pinkall stated that we do have the ability to make bigger tournaments if we included Lemon’s Park and Sixth Street Park.
Commissioner Skaggs asked if there was any irrigation for Dickerson Field. Mr. Pinkall stated that there was a water well that ran water from the main to Dickerson Field. Commissioner Skaggs questioned if Angood Field was irrigated. Mr. Pinkall stated that it was. Commissioner Skaggs stated that the PCC softball girls do a lot of work there, so we may think about adopting out a field to help with the work load. Mr. Pinkall stated that individual coaches were not as willing, but PCC drags and mows the field so that it was how they wanted it. Commissioner Skaggs stated that there was more wear and tear on the fields at the Sports Complex if the high school practices there. Mr. Pinkall stated that they start practice when the grass is still growing.
Commissioner Taylor suggested that the high school have their Junior Varsity practice at Lemon’s Park. Mr. Pinkall explained that the high school had two baseball and two softball teams, so they use all four fields at Green Sports Complex. Commissioner Kumberg stated that that was a lot of work. Commissioner Taylor commented that Dickerson Field would start looking better and Mr. Pinkall should encourage the high school to use it for practice. Mr. Pinkall stated that they used to use it for practices. Mr. Howard stated that they were putting together some ideas and should have some estimates before summer was over. Mr. Howard added that they would still need the resources even if the high school did not want to use it for practices.
Commissioner Detwiler questioned if all the things on Mr. Schragg’s list were doable. Mr. Pinkall stated that they were, but there were some things that he might do different. Mr. Pinkall added that a sprinkler system would increase maintenance. Mr. Pinkall commented that Mr. George Brown was full time maintenance and he had three part-time summer employees, but they were not allowed to mess with chemicals or watering systems.
• Movie in the Park:
Commissioner Kumberg stated that the ‘Movie in the Park’ had been a very successful first event and he thanked the Commission and staff for all their help in that.
ADJOURN:
A motion by Commissioner Detwiler to adjourn was seconded by Commissioner Skaggs. The motion and second passed unanimously.
_____________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
JULY 16, 2012
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Bill Hlavachick Mayor
Jeff Taylor Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the July 02, 2012 regular meeting. The motion was seconded by Commissioner Detwiler and carried unanimously with corrections noted.
BUSINESS:
CONSIDERATION AND APPROVAL OF REQUEST FROM EPSILON PI CHAPTER FOR WAIVER OF RENTAL FEE ON MUNICIPAL BUILDING ON JULY 13TH & 14TH:
Ms. Verneene Forssberg stated that she wanted to thank the Commission for the waiver of the rental fee for the Municipal Building last year. Ms. Forssberg requested the Commission consider forgiving the fee again this year. Ms. Forssberg explained that they had had a good event and had added entertainment. Ms. Forssberg stated that she invited Gamma Beta to come with her to request a waiver of their fees on December 1st. After little more conversation, Commissioner Detwiler made a motion to waive the fees for both organizations on July 13th and 14th and December 1st. Commissioner Skaggs seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL FOR STREET CLOSURE FOR TEEN CENTER FUNDRAISER ON JULY 27TH:
Mayor Hlavachick stated that Ms. Kim Everett was unable to attend the meeting, but this was something that we had done for the last couple of years. Mayor Hlavachick added that the street closure would be from Main Street to the alley on Fourth Street. A motion by Commissioner Skaggs to approve the street closure for the Teen Center dance on July 27th. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONTINUED DISCUSSION ON RURAL OPPORTUNITY ZONE PROGRAM AS REQUESTED DURING BUDGET WORK SESSION:
Chamber Director Jan Scarbrough explained the Rural Opportunity Zone Program and stated that the County had passed a resolution to participate. Ms. Scarbrough commented that they passed the first resolution last year and another one this year that added two more students. Ms. Scarbrough stated that the maximum spent could be $3,000 per year per student for five years. Ms. Scarbrough explained that, of that $3,000, the County was responsible for half and the State was responsible for the other half.
Ms. Scarbrough stated that the County does not have to pay the $1,500, but could get it from other resources that funnel it through the County. Ms. Scarbrough commented that ED sponsored one last year and the hospital and county were locked into those three for five years. Ms. Scarbrough added that the students would have to stay here for five years. Ms. Scarbrough stated that the students would not get money until they had been here for a full year.
Commissioner Taylor questioned whether they had to be out of the State for five years. Ms. Scarbrough stated that the County does not have to opt into that, but that was the State. Ms. Scarbrough explained that the fees were paid directly to the financial institution and not the student. Commissioner Skaggs commented that he was surprised that there was such a response. Ms. Scarbrough stated that there were three that had not been denied or approved. Commissioner Detwiler questioned if they were taken in the order they were received. Ms. Scarbrough stated that they were partly in the order they were received, but also in the order they were approved. Commissioner Skaggs questioned whether we get to pick if we decide to sponsor one. Ms. Scarbrough stated that it was first come first served. Commissioner Kumberg questioned if they had to pay it back if they leave. Ms. Scarbrough stated that they do not.
A motion by Commissioner Taylor to commit to one student and reevaluate next year. The motion was seconded by Commissioner Kumberg and carried unanimously.
Ms. Scarbrough thanked the City staff and Commission for helping make the ‘Movie in the Park’ a success. Ms. Scarbrough commented that it was hard to get a head count, but they thought there was about 250 present and everyone had a great time. Ms. Scarbrough added that the location change was a good move.
OPEN AGENDA:
• Concert in Lemon’s Park:
Ms. Sheryl White and Mr. Jack Ewing approached the Commission concerning the First United Methodist Church hosting a concert in the park on August 24th starting at around 8:00 pm for about ninety minutes. Ms. White stated that this would be a free concert with free will donations and Ms. Piper Lee would be the entertainment. Ms. White added that this was going to be in connection with the Relay for Life, but they decided to keep it local.
Mr. Ewing questioned the Commission on how they would feel about moving the Relay for Life to Lemon’s Park. Commissioner Taylor stated that he thought it was a great idea and asked if they would want to shut the park off. Mr. Ewing stated that he thought that they would, but they would let people drive through during the luminaries and then back out.
A motion by Commissioner Taylor to approve the concert in Lemon’s Park on August 24th from 8:00 pm to 10:00 pm hosted by the First United Methodist Church. The motion was seconded by Commissioner Kumberg and carried unanimously. City Manager Howard questioned if they would have any electrical issues. Director of Electric Utilities Kelly Hemphill stated that they should be okay, but he would check it out.
Pratt Services and Relief:
Pratt Police Officer Michael Kelling stated that his wife worked for Elder Care and she had told him of a home that had no air conditioning and no fan. Officer Kelling commented that there was a program in the Kansas City area that gave away box fans and, after speaking with co-workers, they formed a group named Pratt Services and Relief.
Officer Kelling explained that they would be working with the Pilot Club and they would also be reaching out to different community organizations. Officer Kelling stated that there were no criteria to meet, but to come in and they would get a fan. Officer Kelling added that there would be one fan per family per year and the air conditioners would be by referral with the elderly, newborns and medical conditions being considered first.
Officer Kelling stated that they had just got started and twelve box fans were received along with monetary donations. Officer Kelling commented that they were putting flyers out that contained contact information. Mayor Hlavachick stated that this was a commendable effort and suggested contacting the churches that have similar type programs. Officer Kelling stated that he had visited with his church, the health department, EMS, Red Cross and SRS and he was going to visit with the Ministerial Alliance later. Officer Kelling added that they would like to focus on this and extend it to other ideas such as smoke alarms and detectors. Mayor Hlavachick suggested a blanket program in the winter. Officer Kelling stated that that would be good also.
Dickerson Field improvements:
Head coach for the Gator baseball team, Brian Schragg stated that Commissioner Taylor had talked about upgrades to Dickerson Field in Lemon’s Park and he introduced a list of improvements that they would like to see happen. Mr. Schragg named several improvements such as installing a 2 X 10 board at the base of the backstop to keep it from curling up, same with the sideline fence, the dirt work on the pitching mounds on the 1st and 3rd base line needs redone along with a backstop for each mound, install four home plates on each mound for two age groups pitching distances, install a batting cage net on the batting cage, install adjustable batting tees and several other improvements. Mr. Schragg stated that they would also like to have the weeds and stickers sprayed and have lights that work after dark.
Mayor Hlavachick commented that the Commission has discussed Dickerson Field and they were going to do something. Mr. Schragg stated that any improvements would be good.
• Soccer Field & Recycling:
Mr. Luca Matei stated that soccer was a good idea and it was a universal game and more dynamic. Mr. Matei commented that it was good for the health.
Mr. Matei commented that the City needed to commit to the future and recycling and conservation. Mr. Matei explained that he used to keep a big box, but did not know where to take it and it was not good to throw in the garbage.
REPORTS:
City Manager:
• Nisley visit:
Mr. Howard commented that he would be visiting with Mr. Nisley concerning recycling. Mr. Howard reminded the Commission that they had visited with Mr. Nisley a few years ago and the County had issues with them competing with their recycling center. Commissioner Detwiler commented that Wal-Mart had a big blue recycling container. Mr. Howard stated that Wal-Mart does their own, but Nisley wanted to put their own bins at different businesses. Mr. Howard explained that Nisley’s run a route in Pratt County and wanted to pick up recycled items and haul them back to their plant. Mr. Howard stated that this was in the beginning stages and he would keep the Commission informed.
• Campaign signs:
Mr. Howard stated that there had been some issues and concerns with campaign signs being on public property. Mr. Howard commented that they had sent out notifications during the City election, but had not counted on the County election having issues. Mr. Howard stated that they had contacted everyone.
Commissioner Taylor stated that realtors do it and he did not understand what the fuss was. Commissioner Taylor suggested getting rid of the ordinance. Mr. Howard stated that the ordinance could be changed to a residence being able to put up a sign if they maintain the property, but not obstruct the sight triangle. Commissioner Taylor commented that people need to get a life and this was only about five weeks out of the year. Mr. Howard stated that most issues were complaint driven. City Attorney Van Blaricum stated that he would be glad to make any of those changes to the ordinance.
Public Works:
• Pool Liner:
Public Works Director Russell Rambat commented that they were having issues with the pool liner that would cause them to close the pool for one day so that it could be drained and repaired with mats that would be anchored down. Mr. Rambat stated that they would look at alternatives after the summer. Mr. Howard added that the mats could be used around the deck next year.
• Street Dept.:
Mr. Rambat commented that the street department was about finished with the overlay projects and the chip seal project should begin the first or second week of August.
• Sewer Main Maintenance:
ommissioner Skaggs questioned the sewer clean-up bid proposal that went out and if we pay to have those cleaned up. Mr. Rambat explained that, if it was determined that roots or a pipe caved in, the City occasionally helps the individual with clean-up. Mr. Rambat added that this goes above carpet cleaning and they sometimes had to pressure wash the area and put an antibacterial down. Commissioner Kumberg questioned if we require a back flow preventer. Building Inspector Blankenship stated that we do enforce that now, but had not in the past. Mr. Blankenship explained that the code states that, if a fixture is below the upper manhole, it had to have a back flow preventer and the plumbing companies know that.
Commissioner Skaggs questioned where the location of the back flow preventer was. Mr. Blankenship stated that they were at the house. Commissioner Skaggs asked if this was required on all new construction. Mr. Blankenship clarified that a crawl space does not have to have one, but they were required if the manhole was lower than the crawl space, such as shower drains and floor drains.
Inspection Dept.:
• 305 N. Mound:
Mr. Blankenship stated that the house at 305 North Mound had been torn down and cleaned up. Mr. Blankenship shared that he had received four or five calls thanking the City for doing this.
• Maurice’s & Hibbetts:
Mr. Blankenship stated that he had visited with the owner of the property where Maurice’s and Hibbetts are concerning cleaning up the area. Mr. Blankenship added that they were going to burn that off, but that was not a good idea now. Mr. Blankenship commented that he had done his final inspection on both stores and they should be getting their merchandise in there and be ready to open.
• Old Lesh building:
Mayor Hlavachick questioned who was renovating the old Lesh building. Mr. Blankenship stated that it was Mr. Kenny Roberts and Mr. Doug Reh may be doing some work on the building at Sixth Street and Main Street.
Electric Dept.:
• Line Distribution:
Director of Electric Utilities Hemphill commented that the line guys were replacing some poles and doing other routine projects.
• Power Plant:
Mr. Hemphill stated that the power plant had been generating due to substation problems in Great Bend, but we were not scheduled to generate until the afternoon.
Recreation:
• Hap Dumont tournament:
Recreation Director Pinkall stated that the Hap Dumont tournament this past weekend was a success. Mr. Pinkall explained that there were fifty-seven games and twenty-nine teams. Mr. Pinkall commented that he had heard positive feedback about our friendly community. Mr. Pinkall stated that the gate and registration fees had brought in a little over $8,000, while the t-shirt sales exceeded $4,000 and concessions made about $1,500 per day. Mr. Pinkall added that this was the best State tournament he had held. Mr. Pinkall commented that they had coordinated with the Chamber and the ‘Movie in the Park’ and pumped the movie and sidewalk sale during the tournament so the visiting teams would know what was going on in town.
• American Legion:
Mr. Pinkall stated that they were getting ready to host the American Legion single league tournament and the Comfort Inn was booked for that segment. Mr. Pinkall explained that he had mailed information to all the teams that gave names of motels over a month ago. Mr. Pinkall commented that he thought that was plenty of time, but they began having trouble finding a place to stay about ten days ago.
• Sprinkler system-6th Street Park:
Mr. Pinkall stated that there was a sprinkler system in Sixth Street Park and it had been installed when the high school played there. Mr. Pinkall commented that the sprinkler system had been improperly winterized one year and it had caused it to backflow. Mr. Pinkall added that the system was operable when they shut it down two years ago.
Police Dept.:
• Dog Bite:
Police Chief Gary Myers informed the Commission that an officer had been bitten while trying to capture a dog that they had been chasing for some time. Chief Myers stated that the officer had to use the taser on the dog to get it under control and they had taken it to the veterinarian where it later died. Chief Myers added that the veterinarian would be sending it in to check for rabies.
Commission:
Kansas Government Journal article:
Mayor Hlavachick commented that the Kansas Government Journal had an article about Cities becoming partners with a college to help create jobs. Mayor Hlavachick stated that he had visited with Dr. Wojciechowski at PCC about creating a think tank in their curriculum. Mayor Hlavachick added that there was no mention of how much money was involved.
• 6th Street sprinklers:
Commissioner Detwiler questioned what it would take to get the sprinklers operational at Sixth Street Park. Mr. Pinkall stated that there was no water meter between the valve and the line, but he could get meters and check the heads. Mr. Howard added that they would do this in the fall and then winterize the system. Commissioner Detwiler asked if there was water available if there was no meter. Mr. Howard stated that it was not that difficult to do. Mr. Pinkall explained that the main comes down the center from the south.
Commissioner Skaggs questioned if the other diamonds were not in demand once the Sports Complex was built. Mr. Pinkall stated that there was a comprehensive plan to improve Lemon’s Park before the sales tax was passed, but we wanted to see what happened with that. Mr. Pinkall explained that those fields became practice fields and there had just recently become a greater interest in using them. Commissioner Skaggs questioned what we do if twenty-nine teams want to practice. Commissioner Skaggs added that we may have created a monster with a demand for other facilities.
Commissioner Skaggs questioned who regulates the use of the fields. Mr. Pinkall stated that the Recreation teams reserve them and it was first come first serve on the weekends when there were no recreation games. Mr. Pinkall explained that, in the case of this week-end’s tournament, there were twenty-one games played in one day and the last team finished at 12:45 am, but there were another two hours of prep work that had to be done to be ready for the next day. Mr. Pinkall stated that we do have the ability to make bigger tournaments if we included Lemon’s Park and Sixth Street Park.
Commissioner Skaggs asked if there was any irrigation for Dickerson Field. Mr. Pinkall stated that there was a water well that ran water from the main to Dickerson Field. Commissioner Skaggs questioned if Angood Field was irrigated. Mr. Pinkall stated that it was. Commissioner Skaggs stated that the PCC softball girls do a lot of work there, so we may think about adopting out a field to help with the work load. Mr. Pinkall stated that individual coaches were not as willing, but PCC drags and mows the field so that it was how they wanted it. Commissioner Skaggs stated that there was more wear and tear on the fields at the Sports Complex if the high school practices there. Mr. Pinkall stated that they start practice when the grass is still growing.
Commissioner Taylor suggested that the high school have their Junior Varsity practice at Lemon’s Park. Mr. Pinkall explained that the high school had two baseball and two softball teams, so they use all four fields at Green Sports Complex. Commissioner Kumberg stated that that was a lot of work. Commissioner Taylor commented that Dickerson Field would start looking better and Mr. Pinkall should encourage the high school to use it for practice. Mr. Pinkall stated that they used to use it for practices. Mr. Howard stated that they were putting together some ideas and should have some estimates before summer was over. Mr. Howard added that they would still need the resources even if the high school did not want to use it for practices.
Commissioner Detwiler questioned if all the things on Mr. Schragg’s list were doable. Mr. Pinkall stated that they were, but there were some things that he might do different. Mr. Pinkall added that a sprinkler system would increase maintenance. Mr. Pinkall commented that Mr. George Brown was full time maintenance and he had three part-time summer employees, but they were not allowed to mess with chemicals or watering systems.
• Movie in the Park:
Commissioner Kumberg stated that the ‘Movie in the Park’ had been a very successful first event and he thanked the Commission and staff for all their help in that.
ADJOURN:
A motion by Commissioner Detwiler to adjourn was seconded by Commissioner Skaggs. The motion and second passed unanimously.
_____________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
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