03/18/2013-Approved City Commission Meeting Minutes

MONDAY

March 18, 2013

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick, Mayor

Jeff Taylor, Commissioner

Gary Skaggs, Commissioner

Karen Detwiler, Commissioner

Luke Kumberg, Commissioner

ALSO PRESENT:

LuAnn Kramer, City Clerk

Ken Van Blaricum, City Attorney

Diana Garten, Finance Director

Russell Rambat, Public Works Director

Gary Myers, Chief of Police

Brad Blankenship, Building Inspector

Kelly Hemphill, Dir. of Electric Utilities

Bruce Pinkall, Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the Invocation and Pledge of Allegiance.

MINUTES:

Commissioner Taylor made a motion to approve the minutes of the March 04, 2013 regular Commission meeting and the March 08, 2013 special call Commission meeting. The motion was seconded by Commissioner Detwiler and carried unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF REQUEST BY JOHN HAMM TO USE CITY PROPERTY BETWEEN MAPLE STREET, HIGHWAY 61, AND H2 PLAINS FOR A CONSIGNMENT AUCTION:

Ms. Angie Tatro, representative for John Hamm Auction, stated that Mr. Hamm would like to request permission to use the property between Maple Street and H2 Plains from about April 8th to April 20th for a consignment auction. Commissioner Skaggs questioned the City’s liability exposure if someone got injured on the property. Commissioner Skaggs also questioned if we would charge a rental fee. City Attorney Van Blaricum stated that the exposure was on Mr. Hamm, but there could be a little exposure on the City.

Commissioner Taylor clarified that this was a farm consignment auction. Ms. Tatro stated that that was correct. Commissioner Taylor questioned what would happen if the property was damaged when the equipment was being moved. Ms. Tatro stated that Mr. Hamm would level anything out if that occurred. Commissioner Taylor stated that we would want it to be the same as it was before the sale. Ms. Tatro stated that was also their intention. Commissioner Kumberg asked how much equipment was involved in the auction. Ms. Tatro stated that they would not know until they got started. Mr. Van Blaricum stated that Mr. Hamm would also need to comply with KDOT regulations.

Commissioner Skaggs commented that he was in favor of Mr. Hamm using the property since he does a lot for our community, but he voiced his concern that the City may set precedence if we let Mr. Hamm use the property for free. Commissioner Skaggs also questioned how we would say no to people that want it in the future. Commissioner Detwiler stated that there would be precedence to another consignment auction, but could restrict it in the future.

After little more discussion, Commissioner Detwiler made a motion to allow Hamm Auction to use the property between Maple Street, H2 Plains and Highway 61 for a consignment auction from approximately April 8th to April 20th. The motion was seconded by Commissioner Skaggs. Commissioner Taylor requested that the motion be amended to include that the property be returned to its original condition. Commissioner Detwiler amended the motion and Commissioner Skaggs seconded the amendment. The motion and second passed unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1305 TO REZONE LOTS 3 AND 4 IN THE SANDY CREEK ADDITION:

City Attorney Van Blaricum stated that the ordinance in front of the Commission would rezone Blocks 3 and 4 in the Sandy Creek Addition. Mr. Van Blaricum stated that Block 3 was zoned AL-1 Agricultural District and would be changed to C-S Highway Service District while Block 4 was zoned AL-1 Agricultural and would be rezoned R-1 Residential Dwelling. Mr. Van Blaricum stated that this would begin the development of the Sandy Creek Addition and it was unanimously recommended by the Planning Commission.

The following Ordinance 1305 was then presented to the Commission for their approval: AN ORDINANCE AMENDING THE ZONING CLASSIFICATION OF CERTAIN DESCRIBED PROPERTY IN SANDY CREEK ADDITION TO THE CITY OF PRATT, KANSAS UNDER THE AUTHORITY GRANTED IN THE ZONING AND SUBDIVISION REGULATIONS OF THE MUNICIPAL CODE. Commissioner Taylor made a motion to approve Ordinance 1305 that rezones Blocks 3 and 4 in the Sandy Creek Addition. Commissioner Kumberg seconded the motion and it carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR A NEW POLICE VEHICLE:

Police Chief Myers explained to the Commission that he had gone out for bids for a new police vehicle in mid-February and had requested that it be a 2013 or 2014 police interceptor sports utility vehicle. Chief Myers reminded the Commission that there had been some reorganization in his department and the officers work twelve hour shifts and there were four teams with an ‘A’ and ‘B’ team night and day. Chief Myers added that there were four specially trained officers that had been trained to be crime scene investigators and one officer was assigned to each team. Chief Myers commented that those officers were required to carry needed equipment that left no room in the vehicles to transport an individual. Chief Myers also commented that officers were getting larger, the cars were cramped with the standard equipment and he had been asked to request a larger patrol vehicle. Chief Myers clarified that larger did not mean ‘fat’, just larger in stature.

Chief Myers stated that he had taken into consideration that we cannot count on a lot of snow, but it had created a problem a few weeks ago. Chief Myers commented that the department had two 4-wheel drive vehicles, but one had been out of town and the other was the animal control vehicle. Chief Myers stated that he had used his personal 4-wheel drive vehicle as well as Detective Jeff Ward and Officer Ed Gimpel, so the streets had been patrolled by privately owned vehicles. Chief Myers added that there had been no major problems, but they still had an obligation to do their duty and go on calls.

Chief Myers explained that the Explorer from Lanterman Motors had a front or all-wheel drive chassis and the Tahoe from Doug Reh Chevrolet had a full wheel chassis and could be either two-wheel or four-wheel drive. Chief Myers stated that the bid from Lanterman Motors was for a 2013 Ford Explorer costing $28,860 and Doug Reh Chevrolet bid a 2013 Chevy Tahoe at $28,985, which was a difference of only $125. Chief Myers pointed out that Doug Reh Chevrolet had a $9,000 discount adjustment on the $43,890 Tahoe and had offered a trade allowance of $4,300 for the 2006 Chevy Impala and Lanterman Motors had offered $2,000 for the 2006 Impala with no additional adjustments to the cost of the 2013 Explorer.

Chief Myers stated that he had also researched the fuel economy on the 2013 Tahoe 4X4 and it showed 21 mpg highway and 14 mpg city and the 2013 Explorer all-wheel drive got 22 mpg highway and 16 mpg city. Chief Myers commented that there was very little significance in savings. Chief Myers asked that the Commission consider the 2013 Chevy Tahoe despite the $125 difference, since we would be getting more for our trade-in and it would be of more service since it was built on a truck chassis. Mayor Hlavachick commented that $125 was not much and it would give the department a vehicle they could utilize. Commissioner Taylor made a motion to purchase the 2013 Chevy Tahoe special police package from Doug Reh Chevrolet for $28,985. Commissioner Skaggs seconded the motion and it carried unanimously.

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS:

Public Works:

• Pool project:

Public Works Director Rambat stated that the pool project was underway and they should be pouring slabs tomorrow morning. Mr. Rambat explained that they would cover the slabs to prevent freezing and then they would be bringing in a sand blasting crew. Mr. Rambat commented that the contractor was upbeat about the condition of the pool. Commissioner Taylor questioned if those were the only panels that were being taken out. Mr. Rambat stated that that was correct and those were the ones that were cracked. Mr. Rambat added that those panels had been replaced in 1970. Mr. Rambat explained that the original ones had held up better and there was not much moisture under the concrete, which was encouraging. Commissioner Taylor asked if there was much erosion under the panels. Mr. Rambat stated that there was not and he felt that we had made the right choice in the repair method. Mr. Rambat added that we should get another nine or ten years with this repair.

• Highway 54 repairs:

Mr. Rambat stated that there would be a couple of panels replaced on Highway 54 in front of Kentucky Fried Chicken tomorrow morning around 7:00 a.m. Mr. Rambat explained that they would close west bound traffic down to one lane until Wednesday, which would give it time to cure. Commissioner Skaggs questioned how thick the panels were. Mr. Rambat stated that they were around ten to eleven inches. Mr. Rambat explained that moisture had probably gotten under them. Commissioner Skaggs asked if they would be replaced when they do the whole intersection. Mr. Rambat commented that he was not sure, but we would have to do it when things were not under our control if we let it go. Mr. Rambat explained that there was less traffic due to spring break. Mr. Rambat commented that his guess was that they would find other panels that had shifted and moved and he explained that heavy spring rains could cause us to shut down traffic. Commissioner Skaggs stated that those panels had been replaced several times on both sides and questioned if KDOT had thought about beefing-up their specs. Mr. Rambat stated that KDOT had not said anything, but the radius of truck traffic causes the failure of the panels. Mr. Rambat explained that water was going to get underneath the panels no matter how thick they were.

• Water leak:

Mr. Rambat stated that there was a water leak in the 200 block of North Main Street and staff would be installing a new service line from the east side to the west side tomorrow.

 Preconstruction Meeting:

Mr. Rambat stated that there was a Wastewater Treatment Plant project preconstruction meeting at 1:00 p.m. Wednesday. Mr. Rambat added that the project should be kicking off in the next few weeks.

Inspection Department:

• Best Western Plus update:

Building Inspector Blankenship commented that he had the new configurations for Best Western Plus and it had where they had moved the swimming pool. Mr. Blankenship stated that they had been sending in everything needed for the building permits and the job trailer had been hooked up. Mr. Blankenship added that the water line was in and Arensdorf Construction had built a vault for the meter, so they had the okay from Best Western and the owners to get it going.

• New Addition to Church:

Mr. Blankenship stated that he had the plans for the new addition to the Trinity Evangelical Church. Mr. Blankenship explained that they would be adding on to the north side of Fellowship Hall.

• Museum plans:

Mr. Blankenship stated that he had the museum plans and they had met about the parking lot.

• Hospital project:

Mr. Blankenship stated that phase one of the hospital project was complete and the first floor of the newer building houses twenty-seven office employees.

• KDHE approval:

Mr. Blankenship stated that KDHE had given Mr. Withers the okay to burn the five or six piles of debris in his development. Commissioner Skaggs questioned if Mr. Withers had asked to have that property be in the City. Mr. Blankenship stated that he had not asked that yet, so it was still in the County. Mr. Blankenship added that Mr. Withers was going to annex that fairly soon.

Electric Departments:

• Diesel Engine:

Director of Electric Utilities Hemphill stated that the power plant had had to operate the diesel engine to support the Holcomb plant Friday night. Mr. Hemphill commented that all nine cities involved in EMP2 had been involved.

• Hospital project:

Mr. Hemphill informed the Commission that they had sent out bids for the transformers for the hospital project. Mr. Hemphill stated that the engineers had finalized it today and they should have the rest of the specs this week and they could get moving. Mr. Hemphill commented that they would evaluate the bids on March 22nd and it would be City Manager Howard’s call on how to deal with them. Mr. Hemphill added that they would bring it to the Commission so that they were kept informed of what was decided.

Recreation Department:

• Streetscape project update:

Recreation Director Pinkall stated that there had been a Streetscape Project meeting with KDOT concerning the grant process and the community had come out in support of the project. Mr. Pinkall commented that there were about thirty-five people at the meeting and they spoke up in different ways. Mr. Pinkall explained that KDOT seemed positive after the meeting was over and they had walked the Main Street project area. Mayor Hlavachick questioned when we would know anything. Mr. Pinkall stated that it would be June 1st, but he reminded the Commission that this was very competitive with twenty-one applications being considered.

Police Department:

• Limited parking signs:

Police Chief Myers commented that he had been contacted by Ms. Tonya Harrison, owner of Ballons & More, which was located at 209 South Main Street. Chief Myers stated that Ms. Harrison had asked if there was a possibility of having a sign in front of her business for ’limited parking’. Chief Myers added that she had expressed that merchants were using the parking stalls and that that creates problems for some businesses. Chief Myers stated that the new operator of Blue Moon Coffee Shop had also asked about having two ‘reserved parking’ signs in front of that shop. Chief Myers explained that he had not had a chance to visit with the City Manager; therefore, he had told both businesses that he would get back to them.

Commissioner Kumberg questioned when the last ticket had been written for a violation of one of the existing signs. Chief Myers stated that there had not been any written. Chief Myers explained that some businesses had requested that the signs be removed since there was no need for limitations and there were people who complied with the signs and others ignored them. Chief Myers added that employers and employees should be encouraged not to park there. Commissioner Skaggs commented that the Chamber of Commerce used to encourage the businesses to stay out of those parking spots. Commissioner Taylor stated that there were two or three cars from SRS that park in front of Taylor Printing from 8:00 a.m. to 5:00 p.m., but that was something that you had to put up with. Commissioner Taylor commented that everybody would want one if we start putting them up. Commissioner Detwiler suggested that there be signs saying that spaces were for downtown patrons and, if they were not shopping, they get a ticket. Commissioner Kumberg commented that he did not want to open a can of worms, but the parking meters could be a solution. Commissioner Skaggs stated that people used to get others to feed the meter to keep it going and there were comments about paying property taxes and not wanting to move.

Commissioner Skaggs commented that enforcement of time restrictions would require an officer be assigned to the downtown area so that they could mark tires and check back. Commissioner Skaggs added that the officers patrol up and down the streets now, so random patrol would make it hard to control. Commissioner Taylor stated that he sees the position that she is in, but it was a good thing that uptown was busy. Commissioner Skaggs stated that the solution was additional parking and there were parking lots behind the Tribune and the Baptist Church and maybe those could be open to employees during the day. Commissioner Skaggs added that the parking lot at the Fire Department helps a lot. Commissioner Taylor stated that there were twenty-five to thirty vehicles downtown all the time that were employees, so employers should specify to their employees not to park there.

Commissioner Kumberg commented that he would be concerned about the level of service they would get with specified parking and whether we would be doing a disservice if we could not guarantee it would be enforced. Public Works Director Rambat stated that this would be something to consider and incorporate if we were fortunate enough to get the Streetscape Project. Mayor Hlavachick stated that he had been hearing that we do not have enough handicap parking downtown. Mr. Rambat added that he was sure we did not have adequate handicap parking, but it was mentioned that there would be parking on the corners of a side street rather than directly on Main Street. Commissioner Detwiler commented that people in wheelchairs would rather be on the side street. Mr. Pinkall stated that the current design put them on corners and using a ramp. Commissioner Kumberg questioned if this had been brought up during discussions. Mr. Pinkall stated that it had and the possibility of putting handicap parking on each block was also discussed.

Mr. Rambat stated that lack of parking rears up during projects and they see the shuffle. Mr. Pinkall agreed and stated that they had faced that during the Main Street project. Commissioner Taylor commented that it helps to have the Chamber send out an email. Mayor Hlavachick commented that he was sensitive to Ms. Harrison’s issue. Commissioner Skaggs asked that Chief Myers explain this to her and he added that this was a double edge sword. Commissioner Skaggs added that this was retailers vs. service occupants.

City Commission:

• Building north of Woody’s:

Commissioner Skaggs questioned if anything had been done about the building on the north edge of Woody’s. Commissioner Skaggs explained that it looked like they had run out of boards to cover the windows and questioned if we could ask that they cover it or tear it down. Commissioner Kumberg added that the roof had collapsed also. Commissioner Skaggs stated that it was not safe nor did it look nice. Mr. Blankenship stated that he would look at it.

• Sandy Creek Addition:

Mayor Hlavachick questioned how far out it was that something would get started in the Sandy Creek Addition. Mr. Blankenship stated that they were waiting on EBH. Mayor Hlavachick questioned if they were developing the bid specs. Mr. Blankenship stated that they were busy with the Wastewater Treatment Facility project and others, but they were in the process. Mayor Hlavachick stated that there was a realtor that was ready to go. Commissioner Kumberg commented that we should not have to wait on EBH. Mr. Blankenship stated that he would visit with the City Manager.

• Soccer Cage at Sixth Street Park:

Commissioner Detwiler stated that she had noticed a group of young people dragging a soccer cage over to the fence in Sixth Street Park and climbing over the fence when the ball was kicked over it. Commissioner Detwiler explained that the fence would not last long if that kept happening. Commissioner Detwiler added that she also saw the college move the nets and climbing over the fence when the ball went out. Mr. Pinkall stated that he had asked that the college move the soccer nets to the field at the college and that should be done shortly.

• Concrete at Sports Complex:

Commissioner Detwiler questioned if there was new concrete at the Sports Complex. Mr. Pinkall stated that the high school had reshuffled the batting cages and bull pen pitching area. Mr. Pinkall added that we had helped with part of it.

• Landscape Ordinance:

Commissioner Taylor questioned where we were with the Landscape Ordinance. Mr. Blankenship stated that the Building Board had had a meeting and two of the members liked it and two were against it. Mr. Blankenship added that it would be brought up in the Planning meeting on Thursday. Commissioner Taylor clarified that it would be before the Commission soon. Mr. Van Blaricum stated that it would be as soon as they got the Planning Commission’s input.

• Sandy Creek Addition & Sidewalks:

Commissioner Skaggs questioned if there would be sidewalks required in the Sandy Creek Addition. Mr. Blankenship stated that he was not sure. Mr. Rambat commented that there could be a walking path along Maple Street. Commissioner Skaggs stated that that should be the minimum that we have.

• Mr. Pinkall commended:

Commissioner Kumberg commended Mr. Pinkall on the job he was doing on promoting the KDOT Main Street Streetscape project and getting the public involved.

ADJOURN:

A motion by Commissioner Taylor to adjourn was seconded by Commissioner Skaggs. The motion and second passed unanimously.

_______________________________________

BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:

_____________________________________

LUANN KRAMER, City Clerk

04/01/2013-City Commission Meeting Agenda

MONDAY

APRIL 01, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES – March 18, 2013 Regular City Commission Meeting

5. BUSINESS:

5.1 Consideration and Approval of a Disc Golf Tournament in May Dennis Park on May 11th at 10:00 a.m. – Michael Nall

5.2 Consideration and Approval of Re-appointments to the Pratt Airport Authority Board – Reid Bell, Airport Executive Director; Dave Howard, City Manager

5.3 Consideration and Approval of Re-appointments to the Building Board – Brad Blankenship, Building Inspector

5.4  Consideration and Approval for the Sale of a 1966 Cessna Aircraft - Gary Myers, Chief of Police

5.5  Discussion and Update on Well at the Airport – Dave Howard, City Manager; Russell Rambat, Public Works Director

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission

8. ADJOURN

03/08/13-Approved City Commission Specal Call Meeting Minutes

FRIDAY

March 08, 2013

The Governing Body of the City of Pratt met in a Special Call Session in the Commission Room located in City Hall.

PRESENT:

 Bill Hlavachick, Mayor

Jeff Taylor, Commissioner

Gary Skaggs, Commissioner

Karen Detwiler, Commissioner

Lucus Kumberg, Commissioner

ALSO PRESENT:

Dave Howard, City Manager

LuAnn Kramer, City Clerk

Ken Van Blaricum, City Attorney

Diana Garten, Finance Director

CALL TO ORDER:

The special call meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

CONSIDERATION AND APPROVAL OF LOW BID FOR POOL IMPROVEMENT PROJECT:

Public Works Director Russell Rambat informed the Commission that the bids for the pool improvements had been opened Tuesday. Mr. Rambat stated that three bids had been returned and they were KC Gunite out of Belton, Missouri with a bid of $232,927; Carrothers Construction Company out of Paola, Kansas bid $372,000 and Branco Enterprises out of Neosho, Missouri bid $296,200. Mr. Rambat stated that Mr. Kyle McCawley had been here for the bid opening and he had worked with KC Gunite before, so he knows the type of work that they do. Mr. Rambat stated that Mr. McCawley was comfortable with the low bid from KC Gunite; therefore, he would recommend their low bid of $232,927 for the pool improvement project. Mr. Rambat added that Mr. McCawley had visited with someone from KC Gunite and they agreed to complete the project by May 17th, which would leave the City ten days to get it filled and the chemicals ready.

Commissioner Detwiler made a motion to accept the recommendation from Mr. Rambat. Commissioner Skaggs seconded the motion. Mr. Rambat explained to the Commission that they would have a crew in here Monday and that extra week was crucial. Commissioner Skaggs commented that there was quite a discrepancy between bids. Mr. Rambat stated that Mr. McCawley was comfortable with KC Gunite. Commissioner Skaggs stated that gunite was something you do in basements. Mr. Rambat stated that that was not what we were doing. Commissioner Skaggs questioned if Mr. McCawley or his representative would be on-site during the project. Mr. Rambat stated that he would be on-site, but not full time.

Commissioner Skaggs questioned if they would think that they underbid and he wanted to be sure no corners were cut. Mr. Howard stated that they were a reputable company. Mr. Rambat added that they were required to have a bid bond. Commissioner Skaggs asked if our City Inspector would be involved. Mr. Rambat stated that he would be. Commissioner Detwiler commented that she was at the bid opening and there was a warranty that goes along with this, so if there were any problems, they would be taken care of. Mr. Rambat stated that the paint company also had specs that they had to meet. Commissioner Detwiler stated that there was a pretty large price difference, but this company does this all the time and does it properly. Commissioner Detwiler added that, if you do not do this all the time, there were extra dollars on the bill. Mr. Howard commented that some contractors overbid if they have a lot of projects going.

Commissioner Taylor questioned how this was being paid for. Ms. Garten stated that Travel and Tourism had set some aside. Ms. Garten added that there was about $100,000 for pool improvements, but there would be other improvements later. Ms. Garten commented that Travel and Tourism had about $600,000 so they could fund all of this if that was what the Commission wanted. Mr. Rambat stated that they would work on the bath houses and other areas once the pool repairs were completed. Commissioner Taylor commented that he did not want the pool repair fund to run out of money. Commissioner Taylor questioned if there was a penalty clause. Mr. Howard stated that he had not seen one. Commissioner Detwiler stated that they would get in and move on. After no more discussion, the motion and second passed unanimously.

ADJOURN:

A motion by Commissioner Kumberg to adjourn was seconded by Commissioner Detwiler. The motion and second passed unanimously.

_____________________________________

BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:

_____________________________________

LUANN KRAMER, City Clerk

03/04/13-Approved City Commission Meeting Minutes

MONDAY

March 04, 2013

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick, Mayor

Jeff Taylor, Commissioner

Gary Skaggs, Commissioner

Karen Detwiler, Commissioner

ALSO PRESENT:

Dave Howard, City Manager

LuAnn Kramer, City Clerk

Ken Van Blaricum, City Attorney

Diana Garten, Finance Director

Brad Blankenship, Building Inspector

Kelly Hemphill, Dir. of Electric Utilities

Bruce Pinkall, Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Kumberg.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the Invocation and Pledge of Allegiance.

MINUTES:

Commissioner Detwiler made a motion to approve the minutes of the February 18, 2013 regular Commission meeting. The motion was seconded by Commissioner Taylor and carried unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF REQUEST TO WAIVE BID PROCESS FOR TRANSFORMERS AND OTHER EQUIPMENT FOR THE HOSPITAL PROJECT:

Kelly Hemphill, Director of Electric Utilities, explained to the Commission that he had asked the engineers for the hospital project to layout the design of the high voltage materials, but it had not been completed yet. Mr. Hemphill added that the hospital had more or less given the City a deadline to have the power on by the end of September. Mr. Hemphill stated that September was only five months out and that was not enough lead time to get the job accomplished.

Mr. Hemphill requested that the Commission move away from the bidding procedure so that he could request proposals, evaluate those proposals and pick materials for the hospital project. Mr. Hemphill stated that he would like to order materials as they were needed using the complete bid process, but forego waiting until the next Commission meeting for their approval. Mayor Hlavachick commented that it would be hard for the bidders. Mr. Hemphill explained that he would work closely with the hospital engineers and keep Stanion Wholesale Electric and Kriz-Davis informed. Commissioner Skaggs clarified that they would be ‘piece mealing’ the project materials and asking for bids on two or three items at a time. Commissioner Detwiler stated that the hospital should have to provide the materials needed if they wanted the power on and not put it in our laps. Commissioner Detwiler added that the engineers should get on the ball and they should not be our problem. City Manager Howard stated that we were trying to accommodate the hospital. Commissioner Detwiler commented that the accommodation period was done when we decided to do this.

Mr. Howard explained that we could lose six weeks in bid time if we had to come to the Commission and there was a deadline to meet. Mr. Howard added that it was up to the Commission as to whether we do this or not. Mayor Hlavachick questioned if there should be a motion. City Attorney Van Blaricum stated that there should be. Mr. Howard commented that most of the materials were beyond his spending approval. Commissioner Skaggs stated that this was a continuation of the hospital depleting our funds and, now, we have to circumvent our procedure. Commissioner Detwiler questioned if we would not go out for bids. Mr. Hemphill explained that we would still go out for bids, but it would be as materials were needed. Mr. Howard added that we would not wait for a Commission meeting to accommodate their schedule. Mr. Howard commented that this was not their request, but ours.

Commissioner Skaggs questioned if we would be committed to materials that had been ordered and not needed. Mr. Hemphill assured the Commission that he would work very carefully with the engineer. Mr. Hemphill stated that he assumed that materials were going to arrive past the deadline. Commissioner Skaggs questioned if the materials would belong to the hospital if they were not used. Mr. Hemphill commented that they would be stored until sold. Audience member, Mr. Nelson Burrell, questioned if this would cost the City more doing it this way. Mr. Hemphill stated that he did not think so. Mr. Hemphill commented that we would try to get the transformers, switches and cabling materials to come in in a timely method and the only way to get around this would be to order material as we get the specifications. Mr. Nelson commented that the City should approach the contractor or engineer about getting their act together. Mr. Howard stated that we had been meeting with the hospital and engineers about every two weeks.

Mr. Howard stated that he did not know what their hold up was, but we were looking at our side and we did not want any delays being on us. Mayor Hlavachick stated that we agreed to pay $300,000 and it should not cost us anymore. Mr. Hemphill explained that Line Distribution had been working on the power lines already. Mr. Hemphill commented that this project was not very well planned by the hospital and we were trying to deal with our responsibility. Commissioner Detwiler questioned if they would bring purchases to the Commission if there was time. Mr. Howard stated that they would bring it to the Commission even if it was after the fact so that they were kept informed. Mr. Howard added that we did not have any of this on the shelf, so it could take five to six months to get here. Commissioner Taylor questioned if the transformers take the longest to come in. Mr. Hemphill stated that that was correct and added that the switches also take time. Commissioner Taylor questioned if there was an opportunity to meet deadlines on other items. Mr. Hemphill stated that some of the materials were not commonly used. Mr. Hemphill explained that 200 or 400 amp were higher amperages than we use, so we might have to wait on a factory run.

Commissioner Detwiler stated that she understood where the City was coming from, but she was disappointed with the hospital and she was going to stand on that. Mr. Howard commented that we were going to do the best that we could do. Commissioner Skaggs commented that he understood that this was not normal, but he supported getting the project finished. City Attorney Van Blaricum stated that it was legitimate to do it this way.

Commissioner Skaggs made a motion to approve the request to waive the normal bidding process for the transformers and other equipment for the hospital project. The motion was seconded by Commissioner Taylor and carried unanimously.

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

• Well at Airport:

Mr. Howard stated that we were going to pull the pump out of the water well at the airport, but we had not abandoned the well. Mr. Howard explained that we had submitted a letter to the Department of Water Resources requesting to combine the wells. Commissioner Taylor questioned if we could transfer the water rights. Mr. Howard commented that we had submitted the proper documents, but they typically do not. Mr. Howard added that this could be different with the airport’s condition.

Commissioner Taylor questioned if the other well was contaminated. Mr. Howard stated that it was contaminated with nitrates, but not the technachloride. Commissioner Taylor questioned if we would ask to drill a new well. Mr. Howard explained that eleven acre feet would cost about half a million dollars and he would not suggest doing that. Mr. Howard commented that we would work on getting City water through the Corp of Engineers, but we would be alright if they combine the two wells.

• Pool bid:

Mr. Howard reminded the Commission that the pool bid opening had been postponed due to the weather and the new opening date would be tomorrow at 1:00 p.m.

• Hospital project:

Mr. Howard stated that the hospital had canceled the joint meeting, but they would do one with us later. Mr. Howard added that the hospital groundbreaking would be March 18th.

City Attorney:

• Konkel property:

Mr. Van Blaricum stated that they were about ready to close on the Konkel property. Mr. Van Blaricum explained that there had been a glitch in the contract with Mr. Himmelwright in that there was a rectangle about 800’ by 130’ that Ms. Konkel did not own. Mr. Van Blaricum commented that the Central Kansas Railroad deed had a typo in it that made it 20’ and not 25’, so not all of the property was conveyed, but it was not a real big problem. Mr. Van Blaricum suggested that the Commission amend the contract to contain the proper legal description and they would be asking the Railroad to quit claim deed that 5’ to the City.

Commissioner Detwiler made a motion to modify the legal description in the contract to what was correct as we know it. Commissioner Skaggs seconded the motion and it carried unanimously.

• Covenant Housing:

Mr. Van Blaricum stated that there was an article in the Pratt Tribune about the case being settled against Covenant Housing, owner of Parkwood. Mr. Van Blaricum commented that they had settled on $50,000 and the County would retain $4,000 for administrative fees. Mr. Van Blaricum added that the $46,000 remaining would be split between the County and City.

Commissioner Detwiler questioned if they got their tax exemption. Mr. Van Blaricum stated that they were not done with that, but that was up to the Board of Tax Appeals. Mr. Van Blaricum added that he thought that they would. Mr. Van Blaricum commented that the City would withdraw our objection once we receive the money.

Inspection Department:

• Arrowhead West project:

Mr. Blankenship stated that Excel Construction had received their building permit, electrical permit and contractor’s license and would begin working on the Arrowhead West project.

• Car Wash:

Mr. Blankenship stated that they were getting the roof on at the car wash. Mr. Blankenship commented that they had graded Thursday, Friday and Saturday so that the guys could get in.

• Hospital project:

Mr. Blankenship stated that he had gotten partial plans for the hospital, so they could get on the road for what they want to do.

Electric Departments:

• Hospital project:

Mr. Hemphill stated that line distribution had been working on the north side of the highway to get ready for the hospital project. Mr. Howard added that there would be a planned outage relating to this job. Mr. Hemphill commented that the customers had been notified.

• Lemon’s Park:

Mr. Hemphill commented that the light in Lemon’s Park had been repaired.

• Maintenance:

Power Plant Superintendent Smith commented that they were doing maintenance on Engine #7 to make sure that everything would perform correctly.

Finance Department:

• Sales Tax:

Ms. Garten stated that sales tax for January and February was $383,686.34, which was for the November and December time frame. Ms. Garten added that this was up over $29,000 from 2012.

City Clerk/Utility Billing:

• Level pay:

Ms. Kramer informed the Commission that we had our first customer on the level pay program. Ms. Kramer explained that they would use only one customer for a couple of months so that we could make sure that everything works correctly, and then it would be opened to eligible customers.

Commission:

• Snow removal:

Commissioner Taylor thanked the staff for the hard work removing snow.

• Limbs by Sears:

Commissioner Detwiler questioned why there were a lot of limbs down in front of Sears. Commissioner Taylor explained that he had thrown snow off the roof onto the sidewalk and street. Commissioner Taylor added that there must have been a few tons of snow on that roof.

• Lemon’s Park:

Commissioner Detwiler questioned Mr. Hemphill about whether the light they had repaired in Lemon’s Park was on the south side. Mr. Hemphill stated that that was correct and that it had just been repaired today.

ADJOURN:

Commissioner Taylor made a motion to adjourn that was seconded by Commissioner Skaggs. The motion and second carried unanimously.

______________________________________

BILL D. HLAVACHICK, Mayor

(SEAL)

ATTEST:

___________________________________

LUANN KRAMER, City Clerk

03/18/13-City Commission Meeting Agenda

MONDAY

MARCH 18, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.

1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. INVOCATION & PLEDGE OF ALLEGIANCE

4. MINUTES –

March 04, 2013 Regular City Commission Meeting
March 08, 2013 Special Call Commission Meeting

5. BUSINESS:

5.1 Consideration and Approval of Request by John Hamm to Use City Property Between Maple Street, Highway 61, and H2 Plains for a Consignment Auction – John Hamm or Representative

5.2 Consideration and Approval of Ordinance 1305 to Rezone Lots 3 and 4 in the Sandy Creek Addition – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

5.3 Consideration and Approval of Bid for a New Police Vehicle – Gary Myers, Chief of Police

6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission

8. ADJOURN

03/08/2013-Special Call Commission Meeting Agenda

CALL FOR A SPECIAL MEETING

OF THE GOVERNING BODY

TO: MEMBERS OF THE GOVERNING BODY:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 12:00 p.m. on Friday, March 08, 2013 the object and purpose of said meeting to be the following:

1. Consideration and Approval of Low Bid for Pool Improvement Project – Russell Rambat, Public Works Director

SIGNED:

___Signature on file________________

Commissioner

___Signature on file________________

Commissioner

___Signature on file________________

Commissioner

NOTICE TO THE PUBLIC:

You are hereby notified that there will be a Special meeting of the Governing Body of the City of Pratt at 12:00 p.m. on Friday, March 08, 2013 in the City Commission Room located at 619 South Main Street, for the purpose of:

1. Consideration and Approval of Low Bid for Pool Improvement Project – Russell Rambat, Public Works Director

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 7TH DAY OF MARCH, 2013.

SIGNED:

___Signature on file________________

LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 12:00 p.m. on Friday, March 08, 2013.

02/18/2012-Approved City Commission Meeting Minutes

MONDAY

February 18, 2013

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.

PRESENT:

Bill Hlavachick, Mayor
Jeff Taylor, Commissioner
Karen Detwiler, Commissioner
Lucus Kumberg, Commissioner

ALSO PRESENT:

Dave Howard, City Manager
LuAnn Kramer, City Clerk
Ken Van Blaricum, City Attorney
Diana Garten, Finance Director
Russell Rambat, Public Works Director
Gary Myers, Chief of Police
Brad Blankenship, Building Inspector
Kelly Hemphill, Dir. of Electric Utilities
Bruce Pinkall, Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Hlavachick. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Skaggs.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the Invocation and Pledge of Allegiance.

MINUTES:

Commissioner Kumberg made a motion to approve the minutes of the February 04, 2013 regular Commission meeting. The motion was seconded by Commissioner Detwiler and carried unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL OF 5K COLOR FUN RUN REQUESTED BY PAHS:

Ms. Jackie Hogan explained that the Pratt Area Humane Society would like to host a 5K Color Fun Run on June 1st, with the proceeds going back to the shelter. Ms. Hogan stated that they would use the same route as had been used during the Rudolph Run. Ms. Hogan explained that there would be stations that throw the colored corn starch. Commissioner Taylor questioned how many stations there would be. Ms. Hogan stated that there would be five. Ms. Hogan commented that they did not know how many would turn out, but they would like to make this a yearly event for walkers and runners. Commissioner Taylor suggested getting with City staff to discuss details and he added that he would not want to see someone driving down Sixth Street after washing their car and get colored starch on it. Ms. Hogan stated that they had strategized so that they would not get cars.

Commissioner Taylor made a motion to allow PAHS to have a 5K Color Fun Run on June 1st using the route on the map provided. The motion was seconded by Commissioner Kumberg and carried unanimously.

CONSIDERATION AND APPROVAL OF CITY FIRE DEPARTMENT’S USE OF LEMON’S PARK ON MAY 24TH & 25TH FOR 3RD ANNUAL CAR SHOW:

Captain Todd Hoffman, Pratt City Fire Department, stated the Fire Department would like to host the 3rd Annual Car Show on May 24th & 25th in Sixth Street Park and not Lemon’s Park. Captain Hoffman commented that the car show continued to get bigger and they hoped to get different vendors to come in. City Manager Howard commented that the electrical had been updated in that area of the park. Captain Hoffman explained that they had had forty-two cars the first year and sixty-five last year and they had come from all over the State. Captain Hoffman added that they would have a cruise night on Friday the 24th. Commissioner Kumberg made a motion to approve the use of Sixth Street Park for the 3rd Annual Car Show on May 24th & 25th hosted by the City Fire Department. The motion was seconded by Commissioner Detwiler and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR NEW SANITATION TRUCK:

Public Works Director Rambat commented that it was a pretty extensive bid opening process to get a new sanitation truck. Mr. Rambat explained that the oldest unit was down and local businesses that had looked at it, had said that it was too old and broken to repair. Mr. Rambat stated that they had had good response from bidders that ranged from $122,958 to $151,969.

Mr. Rambat explained that the sanitation department had been going with entry level equipment, but you get what you pay for. Mr. Rambat stated that he had visited with Sanitation Superintendent Lonnie Wright and they felt that a mid-price range unit would give them the opportunity to get ten to twelve years out of the truck without spending as much on repairs. Mr. Rambat commented that the Heil PT1000 was a good choice for a packer. Mr. Rambat added that there were reps from Wichita and Kansas City at the bid opening.

Mr. Rambat stated that the bid for the Heil PT1000 was not the highest or lowest bid they had received, but they had gone through every brand within a reasonable distance. Mr. Rambat added that all the units were comparable and specs had been written that way. Mr. Howard stated that no piece of equipment in the City was used more than a sanitation truck. Mr. Rambat agreed and commented that, like other pieces of equipment, we would still have breakdowns, but a higher priced unit would make a major difference. Commissioner Kumberg questioned what a reeving cylinder was. Mr. Wright explained that it was the cylinder on top that lifts the bin. Mr. Rambat commented that this truck was taller than the ones we have now, so they would budget to modify the door in next year’s budget.

Commissioner Taylor made a motion to purchase the 2014 Heil PT1000 from Midwest Truck Equipment, option #2, in the amount of $138,353. The motion was seconded by Commissioner Detwiler and carried unanimously.

CONSIDERATION AND APPROVAL OF THE PURCHASE OF KONKEL PROPERTY:

City Attorney Van Blaricum stated that Mr. Blake Himmelwright had a contract to purchase the Konkel property adjacent to Lemon’s Park and they would be closing on that property tomorrow. Mr. Van Blaricum commented that the good news was that Mr. Himmelwright and Ms. Mary Jo McCoy were going to donate $18,000 to the City for the purchase of this property and the City would fund the additional $4,000 plus closing costs. Mayor Hlavachick stated that this was a great opportunity.

Mr. Howard explained that Ms. Konkel had sixty days to take off any property that she wants, so we would not get it right away. Mr. Van Blaricum stated that the contract provides that the stone marker in her father’s memory remain there. Mayor Hlavachick commented that he saw the marker and it had a small concrete base with a large limestone piece that had ‘Dad’ on one side and ‘Grandpa’ on the other side with a tree on each side. Mayor Hlavachick suggested that a fence could be put around it. Mr. Howard stated that Park Superintendent Mark Eckhoff would figure something out.

Mr. Van Blaricum stated that they needed a motion to accept the contract and the additional funds to close the contract. Commissioner Kumberg made a motion to accept the contract, the purchase price and closing cost for a total of $4,000 to $5,000 on the Konkel property. Commissioner Taylor seconded the motion and it passed unanimously.

OPEN AGENDA:

• Comments from Mr. Burrell:

Mr. Nelson Burrell stated that he wanted to discuss what he had observed at the last Commission meeting and he wanted everyone to know that he was neither for nor against the street program. Mr. Burrell commented that he felt that there had been an attack on Commissioner Detwiler by one of the other Commissioners when she pointed out what she had investigated. Mr. Burrell stated that he had done his own investigation to see how City businesses felt about this program. Mr. Burrell explained that some had asked to be kept private due to any repercussions. Mr. Burrell stated that there was a statement in the paper that the businesses had been approached by Mr. Bruce Pinkall and, out of seven that he visited with, four admitted that they had not talked to him and three had. Mr. Burrell commented that four of the seven had concerns about the program having an effect on walk-in business and that this was too close upon the last two projects on South Main Street. Mr. Burrell stated that one business had questioned if anybody had tried to shovel snow off of brick and they did not think that brick would be a great feature if the project was done. Mr. Burrell suggested that each Commissioner needed to get out there and talk to businesses and not leave it up to one person; which leaves it up to controversy.

REPORTS:
City Manager:

• Arrowhead West:

Mr. Howard stated that Arrowhead West was having their ground breaking ceremony tomorrow and he encouraged as many to attend as possible.

• Hospital Project:

Mr. Howard stated that the hospital was keeping us informed and they were looking at starting in March.

• KDOT email:

Mr. Howard commented that he had gotten an email from KDOT and they were having their engineers look at the project at the Main Intersection that the Commission had shown interest in a few meetings ago. Mr. Howard commented that, if it happened, the bid date would be the fall of 2014.

• 2012 Joe Wynn Award:

Mr. Howard stated that it was time to do the 2012 Joe Wynn Volunteer Award. Mayor Hlavachick stated that, after what they had just done, he felt that the Lemon Family Trust should receive the award and he recommended Mr. Blake Himmelwright receive the 2012 Joe Wynn Volunteer Award. Mayor Hlavachick commented that they had given us a lot of money for that park; therefore, Mayor Hlavachick made that motion. Mr. Van Blaricum added that Ms. McCoy be included for her very real participation. Mayor Hlavachick amended his motion to include Ms. McCoy. Mr. Howard suggested that we contact Mr. Himmelwright on how they would like to have it worded. The motion was seconded by Commissioner Kumberg and passed unanimously.

Public Works:

• 6th Street Ditch project:

Mr. Rambat stated that the ditch project at Sixth Street and Haskell Street was almost complete. Mr. Rambat explained that there was a piece of sidewalk that they would put back and there was some final grading and seeding that needed done.

Mr. Rambat informed the Commission that Park Superintendent Eckhoff had ordered the fence material for the east wall and that was something that we could do.

• WWTP Camera:

Mr. Rambat stated that the camera for the wastewater treatment plant was up and running.

• South Main Park:

Mr. Rambat stated that the South Main Park project was coming along and getting a lot of attention. Mr. Rambat commented that he was getting a price quote for sidewalk south of the ditch. Mr. Rambat stated that Jackson Street was a busy street and, if sidewalks were provided, they could park on the other side of the street. Mr. Rambat added that there were funds left in that project that should cover the additional sidewalk.

• Pool update:

Mr. Rambat informed the Commission that Mr. Kyle McCawley had sent out a bid proposal for the pool and they were due back on February 28th at 1:00 p.m. Mr. Rambat commented that that was close on getting it on the agenda, but he would have something in the packet. Mr. Rambat stated that they need to get moving on this. Mr. Rambat added that copies of the specs and plans were in the City Clerk’s office if they wanted to see what went out.

Electric Departments:

• Hospital project:

Director of Electric Utilities Hemphill commented that the line guys were working on the line north of Highway 54 near the area of the hospital project.

• Maintenance:

Mr. Hemphill stated that the power plant staff had been doing maintenance on the steam boiler.

Recreation Department:

• New Software:

Recreation Director Pinkall stated that they had gotten their new software installed that would allow online registrations. Mr. Pinkall commented that they had received three registrations the first day and twelve total since they went online Saturday. Mr. Pinkall added that this would make it easier to contact people by email blasts so information could go out quickly.

• Season beginning:

Mr. Pinkall stated that Recreation employee George Brown had been getting ready for baseball season that starts a week from today. Mr. Pinkall commented that that involves bleacher pads, fence work and dirt work at Sixth Street Park and Lemon’s Park. Mr. Pinkall added that they had purchased the fence cap for those areas and they would go up when the weather was better.

• Thanks to Mr. Burrell:

Mr. Pinkall thanked Mr. Burrell for getting the word out about the Main Street project. Mr. Pinkall commented that different things were said and there were more replies, but he had not kept track of all of them in November and December. Mr. Pinkall stated that he was not there to get votes for the project, but to get the businesses to talk to others and get back to him. Mr. Pinkall added that there were fifty-one or fifty-two spots on Main Street and the process was to get them interested and involved.

Mr. Pinkall stated that the grant application went in on the 15th of February and we would have to wait until late June or July to see what the reply was. Mr. Pinkall added that there will be more on-sight visits by the task force and they hope to have the chance to get feedback from everybody. Mr. Pinkall stated that he had other letters of support that had not gotten in the grant, but they were still moving along well. Mr. Pinkall stated that there would be another big campaign if the project was successful.

Commissioners:

• Pigeons:

Commissioner Kumberg commented that he noticed a lot of pigeons on his way to the gym and questioned if there was something that could be done. Mr. Rambat stated that Mr. Dennis Cox had been working on it, but had indicated that he would be getting back on it in a couple of weeks. Mr. Rambat added that there needs to be a faster solution. Mr. Howard stated that we would look for someone who could get them in larger numbers. Mayor Hlavachick stated that porcupine wire works, but was fairly expensive and only gets rid of ‘individual’ problems, but it could be put on Main Street businesses.

ADJOURN:

A motion by Commissioner Taylor to adjourn was seconded by Commissioner Detwiler. The motion and second passed unanimously.
______________________________________
BILL D. HLAVACHICK, Mayor

(SEAL)
ATTEST:
______________________________________
LUANN KRAMER, City Clerk