MONDAY
October 07, 2013
PRATT CITY COMMISSION – JOINT CITY/COUNTY COMMISSION MEETING
COMMISSION ROOM – 3:00 p.m.
1. CALL RECESSED MEETING TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. BUSINESS:
3.1 Discussion on Economic Development
3.2 LEC Discussion
3.3 General Discussion on City/County issues
4. ADJOURN
Thursday, October 3, 2013
Monday, September 16, 2013
09/03/13-Approved City Commission Meeting Minutes
TUESDAY
September 03, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Kumberg to approve the minutes of the August 19, 2013 regular meeting minutes. The motion was seconded by Commissioner Skaggs and carried unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF 2013 CEREAL MALT BEVERAGE FOR WOODY’S:
Police Chief Gary Myers commented that Mr. Jim Woody had filed an application for a Cereal Malt Beverage License and, according to the City code for issuing that license, he had met all the requirements. Chief Myers stated that he would recommend the approval of a 2013 Cereal Malt Beverage license to Woody’s Sports Bar and Grill. Commissioner Hlavachick made a motion to approve the request for the 2013 CMB license for Woody’s Sports Bar and Grill. The motion was seconded by Commissioner Detwiler and carried unanimously.
REQUEST FOR USE OF SIXTH STREET PARK:
Pratt Community College Athletic Director Kurt McAfee informed the Commission that they were aerating their soccer field and he apologized for not making a formal request for the use of Sixth Street Park. Mr. McAfee stated that they were past the point of needing it any further this year, but he had come to apologize and see if there could be something worked out for the future. Mayor Taylor stated that he did not have a problem with them using the park as long as it did not cause any conflicts and asked that he check with Recreation Director Pinkall before using it.
Mayor Taylor commented that he felt the Commissioners were all in agreement, but Commissioner Detwiler commented that the college gets $5.5 million from property tax and she felt that that was enough tax money to find a spot to fix up a soccer practice field. Mr. McAfee stated that $5.5 million was a lot of money, but it no where covers all the cost incurred for the day to day operations. Mr. McAfee pointed out that they open their facilities to the public for utilization anytime possible. Mr. McAfee stated that they had allowed the bikers to come and stay at the college because the Municipal Building’s air conditioning had gone out, their baseball fields are used and people come out to walk. Commissioner Detwiler stated that we were County residents and help support it also, but some out in the County do not contribute to the pool, tennis courts or ball diamonds that are maintained by City citizens. Commissioner Detwiler stated that she had visited with over a hundred people and they did not think that we should support the use of City facilities by the college. Commissioner Detwiler added that the income was tax dollars and not per student. Mayor Taylor stated that there were cooperative efforts with USD 382 and the college and maybe those people did not know that. Mayor Taylor added that you could play tennis on a court in Wichita and swim in any municipal pool and that was what a City does. Commissioner Detwiler questioned why they could not use the ball field that they maintain in Lemon’s Park. Mr. McAfee stated that they could, but the softball team was using it and the college had made and paid for improvements to that field. Mayor Taylor commented that there was fall baseball and softball, which causes conflict so we reach out to each other and try to help out.
Mr. McAfee commented that he should have coordinated this with Mr. Pinkall, but he would in the future. With little further discussion, no Commissioner objected to the college using Sixth Street Park, but encouraged staying in contact with Mr. Pinkall.
CONSIDERATION AND APPROVAL OF BID FOR AUDIT SERVICES:
Finance Director Garten stated that she had gone out for proposals for the next three years’ audit services and had received three proposals back. Ms. Garten explained that she had shown the amount bid last time and the current bid for each firm. Ms. Garten stated that the bids ranged from $16,000 to $25,000.
Ms. Garten commented that the low bid was from Adams, Brown, Beran and Ball out of Great Bend for $16,915 for 2013, $17,420 for 2014 and $17,940 for 2015; Cochran, Head Vick and Company out of Kansas City bid $18,420 and Swindoll, Janzen, Hawk and Lloyd out of McPherson bid $25,000 for 2013, $26,000 for 2014 and $27,000 for 2015. Ms. Garten recommended the low bid from Adams, Brown, Beran and Ball for $16,915 for 2013. Commissioner Detwiler made a motion to approve the low bid from Adams, Brown, Beran and Ball for 2013, 2014 and 2015 for audit services. The motion was seconded by Commissioner Skaggs and carried unanimously.
DISCUSSION ON PROGRESS ON TRACKS FOR THE PILOT EXPRESS TRAIN:
Pilot Club member Jeanette Gaider stated that she was curious as to what the City had found out or what they were going to do about the tracks for the Pilot Express. Building Inspector Blankenship stated that he had been calling around to mills and it was mentioned that pre-soaked base boards for ties were going out of production, so he had visited with Line Distribution Superintendent Huber about the ties they use. Mr. Blankenship stated that he had visited with one company that had bid on a couple of parks in Houston and he said that what we are sold in stores are a center core 4 X 4 or 4 X 6 with a .10 cc and that was not what we were looking for. Mr. Blankenship commented that we eventually found out that there was a mill in Mississippi that had 4 X 4 or 6 X 6’s and they could do any amount of cc’s that we wanted. Mr. Blankenship commented that they were looking to do the project so that we do not have to do it again in seven or eight years. Mr. Blankenship added that they have the best interest of the Pilot Club and the City in mind.
City Manager Howard commented that they were looking into the City doing the work ourselves, but it would have to be done in stages. Mr. Howard added that we were getting quotes for labor since it would be faster, but cost would be a factor. Commissioner Skaggs commented that he had heard that the railroad was going to convert over to concrete. Mr. Blankenship stated that it would depend on the cost whether they do wood, concrete or steel and where they were going, but most were still wooden with steel on top of them. Commissioner Detwiler questioned what size spikes they were going to use. Mr. Blankenship stated that they were 3” X 3/8”. Mr. Blankenship added that they suggested that they pre-drill them to keep them from splitting.
CONSIDERATION AND APPROVAL OF RESOLUTION 090313 PROVIDING FOR A HEARING ON THE UNSAFE AND DANGEROUS STRUCTURE AT 904 GARFIELD:
City Attorney Van Blaricum stated that this resolution was something that we had had to do before for a house that had become dangerous and unsafe. Mr. Van Blaricum explained that this was an unsafe structure notice and the owner could come and protest. Mr. Van Blaricum added that the Commission could give the owners more time to remedy the situation or have the City remove the structure.
Mr. Van Blaricum stated that we were in the first stages of that procedure in dealing with a trailer on the property at 904 Garfield. Mr. Van Blaricum commented that the front and back doors were missing and tress were growing up into the living room. Mr. Van Blaricum explained that he needs the Commission’s approval of the resolution to move forward. Mr. Blankenship commented that they try not to bring these to the Commission unless they are not repairable and rain had destroyed the trailer and it was not inhabitable. Mr. Blankenship added that they had written the lending company and owners, but one blames the other. Mr. Blankenship commented that this was an eye sore and the City had mowed it every year for years. Commissioner Kumberg questioned if the owner lived here. Mr. Van Blaricum stated that they could not find the owners.
The following Resolution 090313 was then presented to the Commission for their approval: RESOLUTION PROVIDING FOR HEARING ON UNSAFE OR DANGEROUS STRUCTURE PURSUANT TO K.S.A. 12-1750, et seq. AND PRATT MUNICIPAL CODE SECTION 8.08.010 et seq. Commissioner Skaggs made a motion to approve Resolution 090313 for removal of the unsafe structure at 904 Garfield. Commissioner Kumberg seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENTS TO THE RECREATION ADVISORY BOARD:
Recreation Director Pinkall stated that Mr. Joe Kramer and Mr. Matt Hecker’s terms on the Parks and Recreation Advisory Board were expiring and they were both willing to be appointed for an additional term. Mr. Pinkall added that the term of Mr. Zach Deeds was up and the board recommended Mr. Brian Arensdorf to replace him. Commissioner Hlavachick commented that Mr. Arensdorf would be a good addition. Commissioner Hlavachick made a motion to appoint Mr. Brian Arensdorf to the Park and Recreation Advisory Board and to also renew the terms of Mr. Joe Kramer and Mr. Matt Hecker. The motion was seconded by Commissioner Kumberg and carried unanimously. Mayor Taylor questioned if these were three year terms. Mr. Pinkall stated that he thought that they were.
DISCUSSION ON LEAGUE VOTING DELEGATES AT THE LEAGUE MEETING IN OCTOBER:
Mayor Taylor questioned if anyone was going to attend the League meeting this year. Finance Director Garten and City Manager Howard stated that they may be attending. Commissioner Hlavachick made a motion to appoint Ms. Garten and Mr. Howard as voting delegates at the League meeting in October. Commissioner Skaggs seconded the motion and it passed unanimously.
OPEN AGENDA:
•Mr. Matei’s comments:
Mr. Matei stated that he had asked for the Commission to do something and they said that they would, but he had heard nothing. Mr. Matei commented that there had been break-ins and vandalism in August and he knew who that person was. Mr. Matei explained that there were too many damages and it was not acceptable. Mr. Matei commented that the police work for us and they had filed false accusations against him. Mayor Taylor questioned if he had video tape or fingerprints to give to the police. Mr. Matei stated that he did not, but he knew who the person was and the police did not take fingerprints either. Mr. Matei stated that there were other persons that saw this person do damage beyond repair. Mr. Matei added that there were not too many cases where a person intentionally damages apartments, but you evict a person and they do damage. Mayor Taylor questioned if Mr. Matei collected a security deposit. Mr. Matei stated that he did, but it was a joke, because if they do not pay the rent, the deposit is used. Mayor Taylor suggested that he raise it.
Mayor Taylor asked Chief Myers for his comments. Chief Myers stated that he was not familiar with the case that Mr. Matei was referring to, but if they get any information about a crime, they follow-up on it. Chief Myers commented that the officers were doing a pretty good job due to the number of cases they have and Mr. Matei was the only one saying that the police were not doing their job. Chief Myers added that they were doing what they could, but he felt that Mr. Matei was confused about having to prove that the person moving out did the damage. Chief Myers added that there was a fine line between a criminal and civil case and damage done by intent was criminal. Mr. Matei stated that he had been here for years and there was not one action taken on people that do damage.
Mayor Taylor explained to Mr. Matei that his time was up and added that, the way the law reads, you have to have visible proof that the person took stuff or did damage. Mr. Matei continued stating that he had called the police and they would not give him a case number. Mayor Taylor again informed Mr. Matei that his time in the open agenda was up.
REPORTS:
City Manager:
•Motion needed?:
City Manager Howard questioned if the Commission did not want to make a motion concerning the use of Sixth Street Park by the college. After little discussion, Mayor Taylor stated that he felt that the majority of the Commission were in agreement that the college could use the park as long as they checked in with Mr. Pinkall.
•Sandy Creek update:
Mr. Howard commented that they should be pouring concrete tomorrow in the Sandy Creek Addition and the work on the road should be done by next week, weather permitting. Mr. Howard stated that he had approved a change order for the southern part of the road that they could not tighten up and had to do something else. Mr. Howard added that it was about $7,000 and worth it for what we had invested in the project and he did not want to delay the project.
•City/County meeting:
Mr. Howard stated that he had met with the County and the joint meeting was changed back to October 7th at 3:00 p.m.
•Letter from Coder Engineering:
Commissioner Skaggs questioned the letter from Coder Engineering concerning the project at First Street and Main Street. Mr. Howard explained that that was just a summary of their meeting with them. Mr. Howard stated that we were waiting on the preliminary design to be done before a meeting is set-up with the businesses. Mr. Howard added that this would be a difficult task to get it to work properly.
City Attorney:
•Curfew Ordinance:
City Attorney Van Blaricum stated that there had been several incidents recently involving juveniles out late at night and, in talking with the police department, he felt that the City may want to think about a curfew ordinance. Mr. Van Blaricum commented that there were several other Cities in Kansas that had a curfew and he would be bringing this to the Commission for discussion in the near future.
Public Works:
•Projects completed:
Public Works Director Rambat informed the Commission that the chip seal project and the mill and overlay projects were completed. Mr. Rambat added that the concrete company would be coming in and raising the manhole lids.
•Ditch by Stanion’s:
Mr. Rambat commented that the street department would be working on the ditch south of Stanion Wholesale Electric to clean it out.
Inspection Department:
•Unsafe structures:
Building Inspector Blankenship stated that they would probably be visiting the unsafe structure issue a couple more times this year. Mr. Blankenship explained that one was next to Woody’s, but they had had another person come in that was interested and it appeared that we were not going to get anywhere with the owner. Commissioner Skaggs commented that it was an unsafe structure and should be next on our list. Mayor Taylor commented that it was encouraging that someone was looking at it. Mr. Blankenship stated that it was locked up and they could not get into it and there was junk in the back.
Mr. Blankenship stated that there was another one or two that have to be cleaned up and they had been getting complaints. Mayor Taylor questioned if anything was going on with the old Meig’s office. Mr. Blankenship stated that the two gentlemen that own it were getting ready to work on it. Commissioner Detwiler questioned if anyone had reported the bricks above Woody’s. Mr. Blankenship stated that he was finding people to do it and he had heard a rumor that the City pays for that. Mr. Blankenship added that he had told him it was bad and he was going to work on it.
Electric Department:
•Hospital project:
Director of Electric Utilities Hemphill stated that the transformers for the hospital project were in and within our reach.
•Units tested:
Mr. Hemphill commented that the power plant had completed the testing on two units and were looking to test the third.
Recreation Department:
•Skyline baseball:
Recreation Director Pinkall stated that Skyline School had been talking about adding baseball, so he had contacted them for details and the possible use of our facilities. Mr. Pinkall commented that they would be deciding something at their next meeting and then they would come here. Mayor Taylor questioned if it was just baseball. Mr. Pinkall stated that they had mentioned both, but baseball was the priority, but they were preparing to do both.
Power Plant:
•Jeffries short of power:
Power Plant Superintendent Smith commented that they got called at 1:30 am Saturday morning to run from then to about 9:00 a.m. Mr. Smith added that we were running tonight because Jeffries Energy was short on power.
Police Department:
•Case activity:
Chief Myers stated that he had given the Commission a letter in regards to case activity in his department. Chief Myers commented that the police were working hard and staying busy due to the rise in crime. Chief Myers explained that two hundred twenty-six criminal cases had been filed with District Court for prosecution this year and one hundred ninety of those had been generated by the City. Chief Myers added that there were one hundred one adult criminal cases and sixty-four juvenile cases.
Chief Myers stated that, no matter who comes in, the officers take it seriously and work hard. Chief Myers commented that they were working on drug sales and distribution, but they cannot solve every crime and cannot satisfy everyone. Chief Myers explained that, just in this month, there was an increase of twenty-eight cases from last year and they ranged from one aggravated assault, two arsons, eighteen burglaries, six child in need of care, eight civil disturbances, four counterfeit, eight criminal damages, two death, three disorderly conduct, six domestic, six drug, thirty-six larcenies, four liquor violations, one case of manufacturing use of explosives, one robbery, three car thefts, three sexual offenses and six trespassing offenses and that was not all the cases because there were other unclassified cases that officers had taken reports on. Chief Myers added that people had no idea of what actually goes on, but it was documented through records management. Chief Myers stated that crime was at an all time high this year for August and comparing it to the last eleven years.
Commissioner Kumberg questioned what types of crime were the trend. Chief Myers stated that there had been an influx of juvenile offenders, larcenies and burglaries, which had to do with illegal drug activity. Chief Myers explained that you have an increase in burglaries and thefts, because they steal from each other. Chief Myers commented that domestic disturbances are due to being unemployed and struggling to make a living. Chief Myers explained that a domestic involves a relationship with a spouse or ex spouse and a civil case does not involve a relationship between the two. Chief Myers stated that the child in need of care cases were time consuming because you have to call mental health and, if they are a threat to themselves or others, you have to transport them to another facility. Commissioner Skaggs questioned how many of those were resolved. Chief Myers commented that they have a higher than average clearance rate. Chief Myers stated that we have a high majority of solved cases and we want clearance of the crime.
Chief Myers stated that all cases filed in Municipal Court are criminal cases and one hundred ninety of the two hundred twenty-six cases this year were felonies. City Manager Howard questioned how many of those were repeat offenders. Chief Myers commented that he did not know the numbers. City Attorney Van Blaricum stated that he could not give a percentage, but there were disturbing trends and there are significant felonies that get on court documents, but they come back with another case. Mr. Van Blaricum commented that they keep on going, so he was not sure how the police keep up with them, but they stay on top of their cases.
Finance Department:
•Sales Tax:
Finance Director Garten stated that sales tax revenue increased over last year by $120,737.45.
Mayor and Commission:
•Streetscape:
Commissioner Hlavachick questioned the timeline for the design of the streetscape project. Mr. Pinkall stated that they were finishing the survey work and then the committee would be getting involved. Commissioner Hlavachick stated that Mr. DeWayne Bryan had visited with him about bike racks. Mr. Pinkall commented that he had been given a couple of designs and there was one on Fourth Street and one at the Teen Center. Commissioner Hlavachick commented that Mr. Bryan had the money for bike racks. Mr. Pinkall stated that he had told Mr. Bryan that he could be part of the committee’s discussions. Commissioner Hlavachick stated that he would like to see us look at more than two. Mr. Pinkall stated that they had invited them to participate. Mr. Howard stated that there was a meeting with EBH and the Leadership group to set a date of when Smiley Concrete would start to get the park going and the bike racks could be in that.
Commissioner Skaggs questioned what the committee’s thoughts were on the Farmer’s Market and being on North Main Street. Mr. Howard commented that the discussion was about development of the park, so that was not the focus of the discussion, but the intent was to move forward on how it has been designed. Commissioner Hlavachick stated that he had visited with Ms. Carol Stull and she thought that Smiley Concrete might be able to do some dirt work this week.
•Weeds at basketball court by tennis courts:
Commissioner Detwiler commented that she had emailed pictures to the City Manager of weeds growing up through the fabric at the basketball court on the tennis court property. Mr. Pinkall stated that he had met with Mr. Zach Deeds to address the moving of the court tiles two or three times and adjusted them twice. Mr. Pinkall commented that there was no definite solution to keep them from moving. Mr. Pinkall explained that they had sprayed the weeds numerous times, but he would go by again. Commissioner Detwiler questioned if there were some pieces missing. Mr. Pinkall stated that there had been some and they had messed with about thirty pieces. Mr. Pinkall added that they would use a better seal on the cracks to see if that helps.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn was seconded by Commissioner Skaggs. The motion and second passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
________________________________
LUANN KRAMER, City Clerk
September 03, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Kumberg to approve the minutes of the August 19, 2013 regular meeting minutes. The motion was seconded by Commissioner Skaggs and carried unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF 2013 CEREAL MALT BEVERAGE FOR WOODY’S:
Police Chief Gary Myers commented that Mr. Jim Woody had filed an application for a Cereal Malt Beverage License and, according to the City code for issuing that license, he had met all the requirements. Chief Myers stated that he would recommend the approval of a 2013 Cereal Malt Beverage license to Woody’s Sports Bar and Grill. Commissioner Hlavachick made a motion to approve the request for the 2013 CMB license for Woody’s Sports Bar and Grill. The motion was seconded by Commissioner Detwiler and carried unanimously.
REQUEST FOR USE OF SIXTH STREET PARK:
Pratt Community College Athletic Director Kurt McAfee informed the Commission that they were aerating their soccer field and he apologized for not making a formal request for the use of Sixth Street Park. Mr. McAfee stated that they were past the point of needing it any further this year, but he had come to apologize and see if there could be something worked out for the future. Mayor Taylor stated that he did not have a problem with them using the park as long as it did not cause any conflicts and asked that he check with Recreation Director Pinkall before using it.
Mayor Taylor commented that he felt the Commissioners were all in agreement, but Commissioner Detwiler commented that the college gets $5.5 million from property tax and she felt that that was enough tax money to find a spot to fix up a soccer practice field. Mr. McAfee stated that $5.5 million was a lot of money, but it no where covers all the cost incurred for the day to day operations. Mr. McAfee pointed out that they open their facilities to the public for utilization anytime possible. Mr. McAfee stated that they had allowed the bikers to come and stay at the college because the Municipal Building’s air conditioning had gone out, their baseball fields are used and people come out to walk. Commissioner Detwiler stated that we were County residents and help support it also, but some out in the County do not contribute to the pool, tennis courts or ball diamonds that are maintained by City citizens. Commissioner Detwiler stated that she had visited with over a hundred people and they did not think that we should support the use of City facilities by the college. Commissioner Detwiler added that the income was tax dollars and not per student. Mayor Taylor stated that there were cooperative efforts with USD 382 and the college and maybe those people did not know that. Mayor Taylor added that you could play tennis on a court in Wichita and swim in any municipal pool and that was what a City does. Commissioner Detwiler questioned why they could not use the ball field that they maintain in Lemon’s Park. Mr. McAfee stated that they could, but the softball team was using it and the college had made and paid for improvements to that field. Mayor Taylor commented that there was fall baseball and softball, which causes conflict so we reach out to each other and try to help out.
Mr. McAfee commented that he should have coordinated this with Mr. Pinkall, but he would in the future. With little further discussion, no Commissioner objected to the college using Sixth Street Park, but encouraged staying in contact with Mr. Pinkall.
CONSIDERATION AND APPROVAL OF BID FOR AUDIT SERVICES:
Finance Director Garten stated that she had gone out for proposals for the next three years’ audit services and had received three proposals back. Ms. Garten explained that she had shown the amount bid last time and the current bid for each firm. Ms. Garten stated that the bids ranged from $16,000 to $25,000.
Ms. Garten commented that the low bid was from Adams, Brown, Beran and Ball out of Great Bend for $16,915 for 2013, $17,420 for 2014 and $17,940 for 2015; Cochran, Head Vick and Company out of Kansas City bid $18,420 and Swindoll, Janzen, Hawk and Lloyd out of McPherson bid $25,000 for 2013, $26,000 for 2014 and $27,000 for 2015. Ms. Garten recommended the low bid from Adams, Brown, Beran and Ball for $16,915 for 2013. Commissioner Detwiler made a motion to approve the low bid from Adams, Brown, Beran and Ball for 2013, 2014 and 2015 for audit services. The motion was seconded by Commissioner Skaggs and carried unanimously.
DISCUSSION ON PROGRESS ON TRACKS FOR THE PILOT EXPRESS TRAIN:
Pilot Club member Jeanette Gaider stated that she was curious as to what the City had found out or what they were going to do about the tracks for the Pilot Express. Building Inspector Blankenship stated that he had been calling around to mills and it was mentioned that pre-soaked base boards for ties were going out of production, so he had visited with Line Distribution Superintendent Huber about the ties they use. Mr. Blankenship stated that he had visited with one company that had bid on a couple of parks in Houston and he said that what we are sold in stores are a center core 4 X 4 or 4 X 6 with a .10 cc and that was not what we were looking for. Mr. Blankenship commented that we eventually found out that there was a mill in Mississippi that had 4 X 4 or 6 X 6’s and they could do any amount of cc’s that we wanted. Mr. Blankenship commented that they were looking to do the project so that we do not have to do it again in seven or eight years. Mr. Blankenship added that they have the best interest of the Pilot Club and the City in mind.
City Manager Howard commented that they were looking into the City doing the work ourselves, but it would have to be done in stages. Mr. Howard added that we were getting quotes for labor since it would be faster, but cost would be a factor. Commissioner Skaggs commented that he had heard that the railroad was going to convert over to concrete. Mr. Blankenship stated that it would depend on the cost whether they do wood, concrete or steel and where they were going, but most were still wooden with steel on top of them. Commissioner Detwiler questioned what size spikes they were going to use. Mr. Blankenship stated that they were 3” X 3/8”. Mr. Blankenship added that they suggested that they pre-drill them to keep them from splitting.
CONSIDERATION AND APPROVAL OF RESOLUTION 090313 PROVIDING FOR A HEARING ON THE UNSAFE AND DANGEROUS STRUCTURE AT 904 GARFIELD:
City Attorney Van Blaricum stated that this resolution was something that we had had to do before for a house that had become dangerous and unsafe. Mr. Van Blaricum explained that this was an unsafe structure notice and the owner could come and protest. Mr. Van Blaricum added that the Commission could give the owners more time to remedy the situation or have the City remove the structure.
Mr. Van Blaricum stated that we were in the first stages of that procedure in dealing with a trailer on the property at 904 Garfield. Mr. Van Blaricum commented that the front and back doors were missing and tress were growing up into the living room. Mr. Van Blaricum explained that he needs the Commission’s approval of the resolution to move forward. Mr. Blankenship commented that they try not to bring these to the Commission unless they are not repairable and rain had destroyed the trailer and it was not inhabitable. Mr. Blankenship added that they had written the lending company and owners, but one blames the other. Mr. Blankenship commented that this was an eye sore and the City had mowed it every year for years. Commissioner Kumberg questioned if the owner lived here. Mr. Van Blaricum stated that they could not find the owners.
The following Resolution 090313 was then presented to the Commission for their approval: RESOLUTION PROVIDING FOR HEARING ON UNSAFE OR DANGEROUS STRUCTURE PURSUANT TO K.S.A. 12-1750, et seq. AND PRATT MUNICIPAL CODE SECTION 8.08.010 et seq. Commissioner Skaggs made a motion to approve Resolution 090313 for removal of the unsafe structure at 904 Garfield. Commissioner Kumberg seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF APPOINTMENTS TO THE RECREATION ADVISORY BOARD:
Recreation Director Pinkall stated that Mr. Joe Kramer and Mr. Matt Hecker’s terms on the Parks and Recreation Advisory Board were expiring and they were both willing to be appointed for an additional term. Mr. Pinkall added that the term of Mr. Zach Deeds was up and the board recommended Mr. Brian Arensdorf to replace him. Commissioner Hlavachick commented that Mr. Arensdorf would be a good addition. Commissioner Hlavachick made a motion to appoint Mr. Brian Arensdorf to the Park and Recreation Advisory Board and to also renew the terms of Mr. Joe Kramer and Mr. Matt Hecker. The motion was seconded by Commissioner Kumberg and carried unanimously. Mayor Taylor questioned if these were three year terms. Mr. Pinkall stated that he thought that they were.
DISCUSSION ON LEAGUE VOTING DELEGATES AT THE LEAGUE MEETING IN OCTOBER:
Mayor Taylor questioned if anyone was going to attend the League meeting this year. Finance Director Garten and City Manager Howard stated that they may be attending. Commissioner Hlavachick made a motion to appoint Ms. Garten and Mr. Howard as voting delegates at the League meeting in October. Commissioner Skaggs seconded the motion and it passed unanimously.
OPEN AGENDA:
•Mr. Matei’s comments:
Mr. Matei stated that he had asked for the Commission to do something and they said that they would, but he had heard nothing. Mr. Matei commented that there had been break-ins and vandalism in August and he knew who that person was. Mr. Matei explained that there were too many damages and it was not acceptable. Mr. Matei commented that the police work for us and they had filed false accusations against him. Mayor Taylor questioned if he had video tape or fingerprints to give to the police. Mr. Matei stated that he did not, but he knew who the person was and the police did not take fingerprints either. Mr. Matei stated that there were other persons that saw this person do damage beyond repair. Mr. Matei added that there were not too many cases where a person intentionally damages apartments, but you evict a person and they do damage. Mayor Taylor questioned if Mr. Matei collected a security deposit. Mr. Matei stated that he did, but it was a joke, because if they do not pay the rent, the deposit is used. Mayor Taylor suggested that he raise it.
Mayor Taylor asked Chief Myers for his comments. Chief Myers stated that he was not familiar with the case that Mr. Matei was referring to, but if they get any information about a crime, they follow-up on it. Chief Myers commented that the officers were doing a pretty good job due to the number of cases they have and Mr. Matei was the only one saying that the police were not doing their job. Chief Myers added that they were doing what they could, but he felt that Mr. Matei was confused about having to prove that the person moving out did the damage. Chief Myers added that there was a fine line between a criminal and civil case and damage done by intent was criminal. Mr. Matei stated that he had been here for years and there was not one action taken on people that do damage.
Mayor Taylor explained to Mr. Matei that his time was up and added that, the way the law reads, you have to have visible proof that the person took stuff or did damage. Mr. Matei continued stating that he had called the police and they would not give him a case number. Mayor Taylor again informed Mr. Matei that his time in the open agenda was up.
REPORTS:
City Manager:
•Motion needed?:
City Manager Howard questioned if the Commission did not want to make a motion concerning the use of Sixth Street Park by the college. After little discussion, Mayor Taylor stated that he felt that the majority of the Commission were in agreement that the college could use the park as long as they checked in with Mr. Pinkall.
•Sandy Creek update:
Mr. Howard commented that they should be pouring concrete tomorrow in the Sandy Creek Addition and the work on the road should be done by next week, weather permitting. Mr. Howard stated that he had approved a change order for the southern part of the road that they could not tighten up and had to do something else. Mr. Howard added that it was about $7,000 and worth it for what we had invested in the project and he did not want to delay the project.
•City/County meeting:
Mr. Howard stated that he had met with the County and the joint meeting was changed back to October 7th at 3:00 p.m.
•Letter from Coder Engineering:
Commissioner Skaggs questioned the letter from Coder Engineering concerning the project at First Street and Main Street. Mr. Howard explained that that was just a summary of their meeting with them. Mr. Howard stated that we were waiting on the preliminary design to be done before a meeting is set-up with the businesses. Mr. Howard added that this would be a difficult task to get it to work properly.
City Attorney:
•Curfew Ordinance:
City Attorney Van Blaricum stated that there had been several incidents recently involving juveniles out late at night and, in talking with the police department, he felt that the City may want to think about a curfew ordinance. Mr. Van Blaricum commented that there were several other Cities in Kansas that had a curfew and he would be bringing this to the Commission for discussion in the near future.
Public Works:
•Projects completed:
Public Works Director Rambat informed the Commission that the chip seal project and the mill and overlay projects were completed. Mr. Rambat added that the concrete company would be coming in and raising the manhole lids.
•Ditch by Stanion’s:
Mr. Rambat commented that the street department would be working on the ditch south of Stanion Wholesale Electric to clean it out.
Inspection Department:
•Unsafe structures:
Building Inspector Blankenship stated that they would probably be visiting the unsafe structure issue a couple more times this year. Mr. Blankenship explained that one was next to Woody’s, but they had had another person come in that was interested and it appeared that we were not going to get anywhere with the owner. Commissioner Skaggs commented that it was an unsafe structure and should be next on our list. Mayor Taylor commented that it was encouraging that someone was looking at it. Mr. Blankenship stated that it was locked up and they could not get into it and there was junk in the back.
Mr. Blankenship stated that there was another one or two that have to be cleaned up and they had been getting complaints. Mayor Taylor questioned if anything was going on with the old Meig’s office. Mr. Blankenship stated that the two gentlemen that own it were getting ready to work on it. Commissioner Detwiler questioned if anyone had reported the bricks above Woody’s. Mr. Blankenship stated that he was finding people to do it and he had heard a rumor that the City pays for that. Mr. Blankenship added that he had told him it was bad and he was going to work on it.
Electric Department:
•Hospital project:
Director of Electric Utilities Hemphill stated that the transformers for the hospital project were in and within our reach.
•Units tested:
Mr. Hemphill commented that the power plant had completed the testing on two units and were looking to test the third.
Recreation Department:
•Skyline baseball:
Recreation Director Pinkall stated that Skyline School had been talking about adding baseball, so he had contacted them for details and the possible use of our facilities. Mr. Pinkall commented that they would be deciding something at their next meeting and then they would come here. Mayor Taylor questioned if it was just baseball. Mr. Pinkall stated that they had mentioned both, but baseball was the priority, but they were preparing to do both.
Power Plant:
•Jeffries short of power:
Power Plant Superintendent Smith commented that they got called at 1:30 am Saturday morning to run from then to about 9:00 a.m. Mr. Smith added that we were running tonight because Jeffries Energy was short on power.
Police Department:
•Case activity:
Chief Myers stated that he had given the Commission a letter in regards to case activity in his department. Chief Myers commented that the police were working hard and staying busy due to the rise in crime. Chief Myers explained that two hundred twenty-six criminal cases had been filed with District Court for prosecution this year and one hundred ninety of those had been generated by the City. Chief Myers added that there were one hundred one adult criminal cases and sixty-four juvenile cases.
Chief Myers stated that, no matter who comes in, the officers take it seriously and work hard. Chief Myers commented that they were working on drug sales and distribution, but they cannot solve every crime and cannot satisfy everyone. Chief Myers explained that, just in this month, there was an increase of twenty-eight cases from last year and they ranged from one aggravated assault, two arsons, eighteen burglaries, six child in need of care, eight civil disturbances, four counterfeit, eight criminal damages, two death, three disorderly conduct, six domestic, six drug, thirty-six larcenies, four liquor violations, one case of manufacturing use of explosives, one robbery, three car thefts, three sexual offenses and six trespassing offenses and that was not all the cases because there were other unclassified cases that officers had taken reports on. Chief Myers added that people had no idea of what actually goes on, but it was documented through records management. Chief Myers stated that crime was at an all time high this year for August and comparing it to the last eleven years.
Commissioner Kumberg questioned what types of crime were the trend. Chief Myers stated that there had been an influx of juvenile offenders, larcenies and burglaries, which had to do with illegal drug activity. Chief Myers explained that you have an increase in burglaries and thefts, because they steal from each other. Chief Myers commented that domestic disturbances are due to being unemployed and struggling to make a living. Chief Myers explained that a domestic involves a relationship with a spouse or ex spouse and a civil case does not involve a relationship between the two. Chief Myers stated that the child in need of care cases were time consuming because you have to call mental health and, if they are a threat to themselves or others, you have to transport them to another facility. Commissioner Skaggs questioned how many of those were resolved. Chief Myers commented that they have a higher than average clearance rate. Chief Myers stated that we have a high majority of solved cases and we want clearance of the crime.
Chief Myers stated that all cases filed in Municipal Court are criminal cases and one hundred ninety of the two hundred twenty-six cases this year were felonies. City Manager Howard questioned how many of those were repeat offenders. Chief Myers commented that he did not know the numbers. City Attorney Van Blaricum stated that he could not give a percentage, but there were disturbing trends and there are significant felonies that get on court documents, but they come back with another case. Mr. Van Blaricum commented that they keep on going, so he was not sure how the police keep up with them, but they stay on top of their cases.
Finance Department:
•Sales Tax:
Finance Director Garten stated that sales tax revenue increased over last year by $120,737.45.
Mayor and Commission:
•Streetscape:
Commissioner Hlavachick questioned the timeline for the design of the streetscape project. Mr. Pinkall stated that they were finishing the survey work and then the committee would be getting involved. Commissioner Hlavachick stated that Mr. DeWayne Bryan had visited with him about bike racks. Mr. Pinkall commented that he had been given a couple of designs and there was one on Fourth Street and one at the Teen Center. Commissioner Hlavachick commented that Mr. Bryan had the money for bike racks. Mr. Pinkall stated that he had told Mr. Bryan that he could be part of the committee’s discussions. Commissioner Hlavachick stated that he would like to see us look at more than two. Mr. Pinkall stated that they had invited them to participate. Mr. Howard stated that there was a meeting with EBH and the Leadership group to set a date of when Smiley Concrete would start to get the park going and the bike racks could be in that.
Commissioner Skaggs questioned what the committee’s thoughts were on the Farmer’s Market and being on North Main Street. Mr. Howard commented that the discussion was about development of the park, so that was not the focus of the discussion, but the intent was to move forward on how it has been designed. Commissioner Hlavachick stated that he had visited with Ms. Carol Stull and she thought that Smiley Concrete might be able to do some dirt work this week.
•Weeds at basketball court by tennis courts:
Commissioner Detwiler commented that she had emailed pictures to the City Manager of weeds growing up through the fabric at the basketball court on the tennis court property. Mr. Pinkall stated that he had met with Mr. Zach Deeds to address the moving of the court tiles two or three times and adjusted them twice. Mr. Pinkall commented that there was no definite solution to keep them from moving. Mr. Pinkall explained that they had sprayed the weeds numerous times, but he would go by again. Commissioner Detwiler questioned if there were some pieces missing. Mr. Pinkall stated that there had been some and they had messed with about thirty pieces. Mr. Pinkall added that they would use a better seal on the cracks to see if that helps.
ADJOURN:
A motion by Commissioner Hlavachick to adjourn was seconded by Commissioner Skaggs. The motion and second passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
________________________________
LUANN KRAMER, City Clerk
Friday, September 13, 2013
9/16/2013-City Commission Meeting Agenda
MONDAY
September 16, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1.CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.ROLL CALL
3.INVOCATION & PLEDGE OF ALLEGIANCE
4.MINUTES – September 03, 2013 Regular City Commission
5.BUSINESS:
5.1 Consideration and Approval of 5K Fun Run in Lemon’s Park the evening of October 5, 2013 Hosted by Epsilon Pi – Representative from Epsilon Pi
5.2 Consideration and Approval of Request to Waive Municipal Building Fees on September 24, 2013 for the Low Vision Community Resource Event – Billy Thompson, Prairie Independent Living Resource Center
5.3 Consideration and Approval of the Use of Sixth Street Park for the PHS Cross Country meet on October 3rd at 4:30 pm – Bruce Pinkall, Recreation Director
5.4 Discussion on a Curfew Ordinance – Ken Van Blaricum, City Attorney; Mayor and Commission
5.5 Consideration and Approval of KDWPT Trail Grant Applications – Bruce Pinkall, Recreation Director
5.6 Consideration and Approval of Fuel Storage Tank Remediation Contract – Dave Howard, City Manager; Kelly Hemphill, Dir. of Electric Utilities
6.OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7.REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission
8.RECESS until Monday, October 7, 2013 at 3:00 p.m. (City/County Joint Meeting)
September 16, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1.CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.ROLL CALL
3.INVOCATION & PLEDGE OF ALLEGIANCE
4.MINUTES – September 03, 2013 Regular City Commission
5.BUSINESS:
5.1 Consideration and Approval of 5K Fun Run in Lemon’s Park the evening of October 5, 2013 Hosted by Epsilon Pi – Representative from Epsilon Pi
5.2 Consideration and Approval of Request to Waive Municipal Building Fees on September 24, 2013 for the Low Vision Community Resource Event – Billy Thompson, Prairie Independent Living Resource Center
5.3 Consideration and Approval of the Use of Sixth Street Park for the PHS Cross Country meet on October 3rd at 4:30 pm – Bruce Pinkall, Recreation Director
5.4 Discussion on a Curfew Ordinance – Ken Van Blaricum, City Attorney; Mayor and Commission
5.5 Consideration and Approval of KDWPT Trail Grant Applications – Bruce Pinkall, Recreation Director
5.6 Consideration and Approval of Fuel Storage Tank Remediation Contract – Dave Howard, City Manager; Kelly Hemphill, Dir. of Electric Utilities
6.OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7.REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission
8.RECESS until Monday, October 7, 2013 at 3:00 p.m. (City/County Joint Meeting)
Wednesday, September 4, 2013
08/19/13-Approved City Commission Meeting Minutes
MONDAY
August 19, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Hlavachick to approve the minutes of the August 05, 2013 regular meeting minutes. The motion was seconded by Commissioner Skaggs and carried unanimously.
BUSINESS:
DISCUSSION ON EVENT IN CENTENNIAL PARK ON AUGUST 24, 2013:
Mr. Ed Gimpel, Senior Vice-Commander of Pratt’s VFW, commented that the ‘Stop the Violence’ organization had asked him for assistance in arranging a benefit hamburger feed for the family of Ms. Alex Duran. Mr. Gimpel stated that the organization would be providing food and drinks and the money would go to Ms. Duran’s family for her children. Mr. Gimpel added that the Underground Kings & Queens motorcycle club would also be assisting since they were associated with a Wichita VFW. Mr. Gimpel stated that he had checked them out and they seem to be a reputable organization.
Mr. Gimpel explained that ‘Stop the Violence’ chooses one project to support annually and they chose to hold a fundraiser for the Duran family. Mr. Gimpel commented that he had arranged with City Clerk Kramer to use Centennial Park. City Manager Howard questioned if they needed anything from the City, such as electrical. Mr. Gimpel stated that he did not think so but, in case of bad weather, they would use the Legion Hall. Mayor Taylor asked if they would need picnic tables. Mr. Howard commented that he could let us know what would be needed and the City would see that it was provided. Commissioner Skaggs made motion to approve use of Centennial Park for the Alex Duran fundraiser on Saturday, August 24th from noon to 4:00 p.m. Commissioner Detwiler seconded the motion and it carried unanimously.
CONSIDERATION AND APPROVAL OF REPLAT OF SYCAMORE ADDITION:
Building Inspector Blankenship stated that the Planning and Zoning Commission recommended splitting Lot 2 in the Sycamore Addition to straighten the Drainage ditch. Mr. Blankenship pointed out that this was the lot east of Hibbetts Sports and Maurices and the replat was for the lot that was further east. Mayor Hlavachick asked if this would hurt the drainage. Mr. Howard stated that it would make it better. Commissioner Hlavachick made a motion to approve the replat as presented. Commissioner Kumberg seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF BID FOR CARPET IN THE MUNICIPAL BUILDING AND COMMUNITY CENTER:
Recreation Director Bruce Pinkall commented that he had gone out for bids for carpet in the Municipal Building and the Community Center. Mr. Pinkall stated that he had received two bids back, but one bid arrived too late. Mr. Pinkall explained that each contractor had voiced their concern about the availability of the rooms and whether they would need to re-carpet during daytime hours or if it would have to be done at night.
Mr. Pinkall recommended to the Commission the bid from Pratt Furniture and Carpet in the amount of $17,834. Mr. Pinkall added that the bids were for carpet squares and that would allow them to replace pieces when they were soiled rather than having to replace the entire carpet. Commissioner Kumberg questioned if this included excess carpet squares for replacement. Mr. Pinkall stated that it was for 10% excess. Commissioner Kumberg asked if there was an estimated completion date. Mr. Pinkall stated that they were hoping to get done prior to the holidays, but that would depend on activities in each building. Commissioner Kumberg made a motion to accept the bid from Pratt Furniture and Carpet in the amount of $17,834. Commissioner Skaggs seconded the motion and it carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission
REPORTS:
City Manager:
• Joint meeting:
City Manager Howard commented that the County had asked if the City would be able to move the joint City/County meeting to September 16th. Commissioner Kumberg stated that he would be absent from that meeting, but the other Commissioners were able to be there. Commissioner Kumberg stated that he would like to be present. Mr. Howard stated that he would contact them and try to keep the original date of October 7th. Mr. Howard stated that they wanted to discuss the ED Board situation. Mayor Taylor suggested meeting on the 16th for that one item only. Commissioner Kumberg did not object to that.
Mr. Howard commented that he would visit with the County about having a short meeting on September 16th and then meet again on October 7th or 21st. Commissioner Skaggs questioned how important it was that this topic be discussed and he suggested that we could go to the County’s meeting on Monday. Mr. Howard stated that he would talk it over with them and get back to the Commission.
• Pilot Club Train issue:
Mr. Howard stated that he and City staff had spent some time looking at the issue with the Pilot Club train and part of the rail that was twisted. Mr. Howard suggested that the City could replace that portion of the rail and they had talked to some local contractors about replacing the ties. Mr. Howard added that the City would not interfere with the train’s activities.
Mr. Howard commented that a materials list had been compiled and it was possible that the City could do the repair work. Mayor Taylor commented that that could be done with a major savings. Commissioner Detwiler stated that we should specify the use of spikes in our specs for local contractors. Mr. Howard commented that we would use spikes and real railroad ties.
• Parking Lot across from the Art Museum:
Mr. Howard stated that we had received an estimate from Mr. Bryan Simpson concerning tearing down the garage that was on the property that had been donated to the Art Museum and that estimate was for $2,400. Mr. Howard recommended that we go ahead with demolishing that garage and then check into the cost of using rotor millings or something less elaborate than concrete. Commissioner Detwiler stated that the donation of that lot to the Museum had stipulations attached, which were that they were not to come to the City or to the taxpayers to yield the expense to develop that lot. Mr. Howard stated that he was not aware of that and he would discuss it with the Museum people.
• S.P.I.R.I.T. Committee-Highway 54 development:
Mr. Howard commented that he would be meeting with Mr. Jack Taylor about when the S.P.I.R.I.T. committee would be holding their next meeting in Pratt. Mr. Howard stated that several people from various communities and States along Highway 54 would attend that meeting.
• Sandy Creek:
Mr. Howard explained that progress had been slow in the Sandy Creek Addition due to the rain, but they had started working out there again and should be pouring curb and guttering soon.
• Turn Lanes on Hwy. 54:
Mr. Howard commented that he and City staff had met with the engineers on the turn lanes on Highway 54. Mr. Howard stated that the design would be interesting and it was going to be tight. Mr. Howard added that there would be a meeting with business owners regarding the design.
City Attorney:
• Nuisance Property:
City Attorney Van Blaricum commented that he had been working on nuisance properties in town. Mr. Van Blaricum stated that they were currently working on the property just north of Woody’s using the unsafe structure ordinance. Commissioner Skaggs questioned if the owner was contacting us. Building Inspector Blankenship stated that he was communicating through Mr. Chad Westhoff, whose property adjoins the structure. Mr. Blankenship explained that Mr. Westhoff had asked us to wait so that a lien was not attached and maybe he and the current owner could work something out.
Public Works:
• Chip Seal Project:
Public Works Director Rambat stated that Hi-Plains Sand would be starting on the chip seal project this Wednesday. Mr. Rambat commented that the project should only last about ten to fourteen days.
• Concrete Slabs at N. Main Street Park:
Mr. Rambat stated that the concrete slabs had been poured for picnic tables in the North Main Street Park and the parks department was close to completing the bathrooms, etc. Mr. Rambat added that they should be complete by mid-fall. Commissioner Skaggs questioned how much the park was being used. Mr. Rambat stated that it was staying busy and he saw people there daily. Mr. Blankenship stated that his daughter and another mother use that park daily.
Inspection Dept.:
• Limb pick-up:
Building Inspector Blankenship stated that the City workers had done an excellent job of picking up all the limbs and debris from the wind and rain storms. Mayor Taylor agreed and asked that Mr. Rambat tell the workers that they were doing a good job. Mr. Rambat commented that he would pass it on.
Electric Department:
• Power Plant – capacity tests:
Director of Electric Utilities Hemphill stated that the power plant employees were preparing the engines for KMU and KMEA capacity testing.
• Storm damage:
Mr. Hemphill commented that the line gang had been working on some of the storm damage. Mr. Hemphill stated that the damage was minor compared to what it could have been.
• AT & T cable:
Mayor Taylor stated that AT&T had come in and buried their cable, but had left the old overhead cable hanging at his house and it had blown down the other day. Mayor Taylor questioned if there was a lot of that and if it would interfere with power linemen’s work. Mr. Hemphill stated that it does interfere. Mayor Taylor questioned if we should contact AT&T or Cox and tell them that they should remove their wires and overhead that were no longer being used. Mayor Taylor questioned if we had the right to tell them to remove what was not being used. Commissioner Detwiler stated that they should have to remove it. Mayor Taylor commented that he knew of at least two places where there were rolls of wire, so there was probably a lot more. Mr. Howard stated that they had the right to use our poles, but we would have to check on whether we could demand they remove unused wire.
Recreation:
• Mid-West Regional:
Recreation Director Pinkall stated that we had had more than three inches of rain; however, they were able to complete the Midwest Regional Tournament. Mr. Pinkall commented that Wisconsin won the tournament on Sunday afternoon and the community was very helpful with the rain out on Friday with the Teen Center opening up for them to use.
• Main Street Beautification project:
Mr. Pinkall stated that the Main Street Beautification project was underway and Mr. Paul Stoner, EBH Engineering, had been working on the final surveying of front doors of businesses. Mr. Pinkall commented that the time line was underway with expected completion of the design by October 15th.
• KDWP Trail Grant:
Mr. Pinkall commented that he would meet with Wildlife and Parks on the Trail Grant during the next week to ten days. Mr. Pinkall stated that they would meet and get details worked out so we could go out for bids for the sidewalks.
• Dickerson diamond:
Mr. Pinkall stated that the chain link fence behind the backstop on Dickerson Field in Lemon’s Park had been removed to get ready for a replacement and some work had been done on the other field as well.
• Main Street sidewalks:
Commissioner Skaggs stated that he was concerned how they were going to make the heat mats fit the previously poured sections of sidewalk. Mr. Pinkall stated that Mr. Stoner was working on having that option available for the businesses. Mr. Howard commented that we would specify that the contractor be accommodating to any business owner that wanted to add heat mats.
• Fence Maintenance at Lemon’s Park:
Commissioner Detwiler questioned who was responsible for the fence maintenance in Lemon’s Park on the college softball field. Mr. Pinkall stated that the college was working with Mr. Kevin Hamm to replace the outfield fence. Commissioner Detwiler questioned the blue fencing and Mr. Pinkall stated that the coaches had stated that the blue fencing would not be placed on it this spring and the replacement of the fence would be at PCC’s expense.
Power Plant:
• Capacity testing cont.:
Power Plant Superintendent Smith stated that he wanted to add to what Mr. Hemphill had said about the capacity testing. Mr. Smith stated that the first test would be Wednesday afternoon and they would be doing a capacity test on Units 6 & 7. Commissioner Skaggs asked what was done with the results or if there was an inspector that came and observed. Mr. Smith explained that we supply the results. Mr. Howard added that they could see the results remotely by computer.
Police Department:
• Criminal Stats:
Commissioner Skaggs questioned Chief Myers about the criminal stats for the year. Chief Myers stated that they had already had 7,500 cases and expects to exceed 12,000 before year end. Chief Myers added that that was a thousand cases a month and averages about a hundred per month per officer. Chief Myers commented that, during school season, there was usually a decline in some types of cases, but they had seen a lot of juvenile offenses recently. Chief Myers explained that they keep the recovered bicycles in a fenced in area at the City’s landfill and Animal Control Officer Rod Tritt reported that someone had been in that area every night last week so cameras had been placed there to try and capture the culprits.
Finance Department:
• Auditing bids:
Finance Director Garten stated that she had sent out bids for audit services and they were to be returned by Monday, August 26th by 5:00. Ms. Garten added that the bids would be opened on Tuesday and the results on the next agenda.
Mayor and Commissioner:
• Drainage ditch behind Stanion’s:
Mayor Jeff Taylor questioned the situation with the drainage ditch behind Stanion Wholesale Electric. Mr. Rambat stated that it was drying and hopefully they would be able to get equipment in there to clean it out and put a fence up in the next few weeks. Mayor Taylor stated that there was a lot of dirt that had accumulated. Mr. Rambat stated that it was fairly flat in that area and was over an existing sewer line, so the dirt catches there. Mr. Howard stated that it was several years of buildup.
• Hanging limb in Lemon’s:
Mayor Taylor stated that there was a broken limb that had an extension cord hanging from it in Lemon’s Park that probably needed to be removed. Mr. Rambat stated that he would check into that.
• PCC Soccer @ 6th Street:
Commissioner Detwiler questioned if the college soccer team was still practicing soccer at Sixth Street Park. Commissioner Detwiler commented that she was under the assumption that they were not going to practice there anymore. Mr. Pinkall stated that he was not aware that they were practicing there, so he would check into it. Commissioner Detwiler stated that they were using the outfield end of both diamonds and the college gets a good percentage of mill levy and they do have their own soccer field they should practice on. Commissioner Detwiler added that she had seen several players there with very limited amounts of transportation. Commissioner Detwiler explained that she saw kids in the back of a pickup, which appeared to be the soccer team, so she was concerned about the safety issues of that and asked Chief Myers to check into it. Mr. Pinkall stated that he would talk to the soccer coaches.
• Crab grass at Complex:
Commissioner Detwiler stated that she had been asked about the amount of crabgrass at the Green Sports Complex. Mr. Pinkall stated that they do have some in the high stress areas, but they were treating them. Commissioner Skaggs questioned if they pre-treated in the spring to prevent crabgrass. Mr. Pinkall stated that they do, but it appears in late summer and early fall in the higher stress areas.
• Mulching honeysuckle:
Commissioner Hlavachick stated that he knows a person who could bring in a machine to demonstrate mulching up the honeysuckle and he would have more details at a later meeting.
• Positive comments about tournament:
Commissioner Kumberg stated that he had heard excellent comments about the tournament. Mr. Rambat commented that he had also heard good things about Pratt and the tournament from the Vegas team that had been on the same plane he was traveling on.
ADJOURN:
Commissioner Hlavachick made a motion to adjourn. Commissioner Skaggs seconded the motion and it passed unanimously.
______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
__________________________________
LUANN KRAMER, City Clerk
August 19, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Hlavachick to approve the minutes of the August 05, 2013 regular meeting minutes. The motion was seconded by Commissioner Skaggs and carried unanimously.
BUSINESS:
DISCUSSION ON EVENT IN CENTENNIAL PARK ON AUGUST 24, 2013:
Mr. Ed Gimpel, Senior Vice-Commander of Pratt’s VFW, commented that the ‘Stop the Violence’ organization had asked him for assistance in arranging a benefit hamburger feed for the family of Ms. Alex Duran. Mr. Gimpel stated that the organization would be providing food and drinks and the money would go to Ms. Duran’s family for her children. Mr. Gimpel added that the Underground Kings & Queens motorcycle club would also be assisting since they were associated with a Wichita VFW. Mr. Gimpel stated that he had checked them out and they seem to be a reputable organization.
Mr. Gimpel explained that ‘Stop the Violence’ chooses one project to support annually and they chose to hold a fundraiser for the Duran family. Mr. Gimpel commented that he had arranged with City Clerk Kramer to use Centennial Park. City Manager Howard questioned if they needed anything from the City, such as electrical. Mr. Gimpel stated that he did not think so but, in case of bad weather, they would use the Legion Hall. Mayor Taylor asked if they would need picnic tables. Mr. Howard commented that he could let us know what would be needed and the City would see that it was provided. Commissioner Skaggs made motion to approve use of Centennial Park for the Alex Duran fundraiser on Saturday, August 24th from noon to 4:00 p.m. Commissioner Detwiler seconded the motion and it carried unanimously.
CONSIDERATION AND APPROVAL OF REPLAT OF SYCAMORE ADDITION:
Building Inspector Blankenship stated that the Planning and Zoning Commission recommended splitting Lot 2 in the Sycamore Addition to straighten the Drainage ditch. Mr. Blankenship pointed out that this was the lot east of Hibbetts Sports and Maurices and the replat was for the lot that was further east. Mayor Hlavachick asked if this would hurt the drainage. Mr. Howard stated that it would make it better. Commissioner Hlavachick made a motion to approve the replat as presented. Commissioner Kumberg seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF BID FOR CARPET IN THE MUNICIPAL BUILDING AND COMMUNITY CENTER:
Recreation Director Bruce Pinkall commented that he had gone out for bids for carpet in the Municipal Building and the Community Center. Mr. Pinkall stated that he had received two bids back, but one bid arrived too late. Mr. Pinkall explained that each contractor had voiced their concern about the availability of the rooms and whether they would need to re-carpet during daytime hours or if it would have to be done at night.
Mr. Pinkall recommended to the Commission the bid from Pratt Furniture and Carpet in the amount of $17,834. Mr. Pinkall added that the bids were for carpet squares and that would allow them to replace pieces when they were soiled rather than having to replace the entire carpet. Commissioner Kumberg questioned if this included excess carpet squares for replacement. Mr. Pinkall stated that it was for 10% excess. Commissioner Kumberg asked if there was an estimated completion date. Mr. Pinkall stated that they were hoping to get done prior to the holidays, but that would depend on activities in each building. Commissioner Kumberg made a motion to accept the bid from Pratt Furniture and Carpet in the amount of $17,834. Commissioner Skaggs seconded the motion and it carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission
REPORTS:
City Manager:
• Joint meeting:
City Manager Howard commented that the County had asked if the City would be able to move the joint City/County meeting to September 16th. Commissioner Kumberg stated that he would be absent from that meeting, but the other Commissioners were able to be there. Commissioner Kumberg stated that he would like to be present. Mr. Howard stated that he would contact them and try to keep the original date of October 7th. Mr. Howard stated that they wanted to discuss the ED Board situation. Mayor Taylor suggested meeting on the 16th for that one item only. Commissioner Kumberg did not object to that.
Mr. Howard commented that he would visit with the County about having a short meeting on September 16th and then meet again on October 7th or 21st. Commissioner Skaggs questioned how important it was that this topic be discussed and he suggested that we could go to the County’s meeting on Monday. Mr. Howard stated that he would talk it over with them and get back to the Commission.
• Pilot Club Train issue:
Mr. Howard stated that he and City staff had spent some time looking at the issue with the Pilot Club train and part of the rail that was twisted. Mr. Howard suggested that the City could replace that portion of the rail and they had talked to some local contractors about replacing the ties. Mr. Howard added that the City would not interfere with the train’s activities.
Mr. Howard commented that a materials list had been compiled and it was possible that the City could do the repair work. Mayor Taylor commented that that could be done with a major savings. Commissioner Detwiler stated that we should specify the use of spikes in our specs for local contractors. Mr. Howard commented that we would use spikes and real railroad ties.
• Parking Lot across from the Art Museum:
Mr. Howard stated that we had received an estimate from Mr. Bryan Simpson concerning tearing down the garage that was on the property that had been donated to the Art Museum and that estimate was for $2,400. Mr. Howard recommended that we go ahead with demolishing that garage and then check into the cost of using rotor millings or something less elaborate than concrete. Commissioner Detwiler stated that the donation of that lot to the Museum had stipulations attached, which were that they were not to come to the City or to the taxpayers to yield the expense to develop that lot. Mr. Howard stated that he was not aware of that and he would discuss it with the Museum people.
• S.P.I.R.I.T. Committee-Highway 54 development:
Mr. Howard commented that he would be meeting with Mr. Jack Taylor about when the S.P.I.R.I.T. committee would be holding their next meeting in Pratt. Mr. Howard stated that several people from various communities and States along Highway 54 would attend that meeting.
• Sandy Creek:
Mr. Howard explained that progress had been slow in the Sandy Creek Addition due to the rain, but they had started working out there again and should be pouring curb and guttering soon.
• Turn Lanes on Hwy. 54:
Mr. Howard commented that he and City staff had met with the engineers on the turn lanes on Highway 54. Mr. Howard stated that the design would be interesting and it was going to be tight. Mr. Howard added that there would be a meeting with business owners regarding the design.
City Attorney:
• Nuisance Property:
City Attorney Van Blaricum commented that he had been working on nuisance properties in town. Mr. Van Blaricum stated that they were currently working on the property just north of Woody’s using the unsafe structure ordinance. Commissioner Skaggs questioned if the owner was contacting us. Building Inspector Blankenship stated that he was communicating through Mr. Chad Westhoff, whose property adjoins the structure. Mr. Blankenship explained that Mr. Westhoff had asked us to wait so that a lien was not attached and maybe he and the current owner could work something out.
Public Works:
• Chip Seal Project:
Public Works Director Rambat stated that Hi-Plains Sand would be starting on the chip seal project this Wednesday. Mr. Rambat commented that the project should only last about ten to fourteen days.
• Concrete Slabs at N. Main Street Park:
Mr. Rambat stated that the concrete slabs had been poured for picnic tables in the North Main Street Park and the parks department was close to completing the bathrooms, etc. Mr. Rambat added that they should be complete by mid-fall. Commissioner Skaggs questioned how much the park was being used. Mr. Rambat stated that it was staying busy and he saw people there daily. Mr. Blankenship stated that his daughter and another mother use that park daily.
Inspection Dept.:
• Limb pick-up:
Building Inspector Blankenship stated that the City workers had done an excellent job of picking up all the limbs and debris from the wind and rain storms. Mayor Taylor agreed and asked that Mr. Rambat tell the workers that they were doing a good job. Mr. Rambat commented that he would pass it on.
Electric Department:
• Power Plant – capacity tests:
Director of Electric Utilities Hemphill stated that the power plant employees were preparing the engines for KMU and KMEA capacity testing.
• Storm damage:
Mr. Hemphill commented that the line gang had been working on some of the storm damage. Mr. Hemphill stated that the damage was minor compared to what it could have been.
• AT & T cable:
Mayor Taylor stated that AT&T had come in and buried their cable, but had left the old overhead cable hanging at his house and it had blown down the other day. Mayor Taylor questioned if there was a lot of that and if it would interfere with power linemen’s work. Mr. Hemphill stated that it does interfere. Mayor Taylor questioned if we should contact AT&T or Cox and tell them that they should remove their wires and overhead that were no longer being used. Mayor Taylor questioned if we had the right to tell them to remove what was not being used. Commissioner Detwiler stated that they should have to remove it. Mayor Taylor commented that he knew of at least two places where there were rolls of wire, so there was probably a lot more. Mr. Howard stated that they had the right to use our poles, but we would have to check on whether we could demand they remove unused wire.
Recreation:
• Mid-West Regional:
Recreation Director Pinkall stated that we had had more than three inches of rain; however, they were able to complete the Midwest Regional Tournament. Mr. Pinkall commented that Wisconsin won the tournament on Sunday afternoon and the community was very helpful with the rain out on Friday with the Teen Center opening up for them to use.
• Main Street Beautification project:
Mr. Pinkall stated that the Main Street Beautification project was underway and Mr. Paul Stoner, EBH Engineering, had been working on the final surveying of front doors of businesses. Mr. Pinkall commented that the time line was underway with expected completion of the design by October 15th.
• KDWP Trail Grant:
Mr. Pinkall commented that he would meet with Wildlife and Parks on the Trail Grant during the next week to ten days. Mr. Pinkall stated that they would meet and get details worked out so we could go out for bids for the sidewalks.
• Dickerson diamond:
Mr. Pinkall stated that the chain link fence behind the backstop on Dickerson Field in Lemon’s Park had been removed to get ready for a replacement and some work had been done on the other field as well.
• Main Street sidewalks:
Commissioner Skaggs stated that he was concerned how they were going to make the heat mats fit the previously poured sections of sidewalk. Mr. Pinkall stated that Mr. Stoner was working on having that option available for the businesses. Mr. Howard commented that we would specify that the contractor be accommodating to any business owner that wanted to add heat mats.
• Fence Maintenance at Lemon’s Park:
Commissioner Detwiler questioned who was responsible for the fence maintenance in Lemon’s Park on the college softball field. Mr. Pinkall stated that the college was working with Mr. Kevin Hamm to replace the outfield fence. Commissioner Detwiler questioned the blue fencing and Mr. Pinkall stated that the coaches had stated that the blue fencing would not be placed on it this spring and the replacement of the fence would be at PCC’s expense.
Power Plant:
• Capacity testing cont.:
Power Plant Superintendent Smith stated that he wanted to add to what Mr. Hemphill had said about the capacity testing. Mr. Smith stated that the first test would be Wednesday afternoon and they would be doing a capacity test on Units 6 & 7. Commissioner Skaggs asked what was done with the results or if there was an inspector that came and observed. Mr. Smith explained that we supply the results. Mr. Howard added that they could see the results remotely by computer.
Police Department:
• Criminal Stats:
Commissioner Skaggs questioned Chief Myers about the criminal stats for the year. Chief Myers stated that they had already had 7,500 cases and expects to exceed 12,000 before year end. Chief Myers added that that was a thousand cases a month and averages about a hundred per month per officer. Chief Myers commented that, during school season, there was usually a decline in some types of cases, but they had seen a lot of juvenile offenses recently. Chief Myers explained that they keep the recovered bicycles in a fenced in area at the City’s landfill and Animal Control Officer Rod Tritt reported that someone had been in that area every night last week so cameras had been placed there to try and capture the culprits.
Finance Department:
• Auditing bids:
Finance Director Garten stated that she had sent out bids for audit services and they were to be returned by Monday, August 26th by 5:00. Ms. Garten added that the bids would be opened on Tuesday and the results on the next agenda.
Mayor and Commissioner:
• Drainage ditch behind Stanion’s:
Mayor Jeff Taylor questioned the situation with the drainage ditch behind Stanion Wholesale Electric. Mr. Rambat stated that it was drying and hopefully they would be able to get equipment in there to clean it out and put a fence up in the next few weeks. Mayor Taylor stated that there was a lot of dirt that had accumulated. Mr. Rambat stated that it was fairly flat in that area and was over an existing sewer line, so the dirt catches there. Mr. Howard stated that it was several years of buildup.
• Hanging limb in Lemon’s:
Mayor Taylor stated that there was a broken limb that had an extension cord hanging from it in Lemon’s Park that probably needed to be removed. Mr. Rambat stated that he would check into that.
• PCC Soccer @ 6th Street:
Commissioner Detwiler questioned if the college soccer team was still practicing soccer at Sixth Street Park. Commissioner Detwiler commented that she was under the assumption that they were not going to practice there anymore. Mr. Pinkall stated that he was not aware that they were practicing there, so he would check into it. Commissioner Detwiler stated that they were using the outfield end of both diamonds and the college gets a good percentage of mill levy and they do have their own soccer field they should practice on. Commissioner Detwiler added that she had seen several players there with very limited amounts of transportation. Commissioner Detwiler explained that she saw kids in the back of a pickup, which appeared to be the soccer team, so she was concerned about the safety issues of that and asked Chief Myers to check into it. Mr. Pinkall stated that he would talk to the soccer coaches.
• Crab grass at Complex:
Commissioner Detwiler stated that she had been asked about the amount of crabgrass at the Green Sports Complex. Mr. Pinkall stated that they do have some in the high stress areas, but they were treating them. Commissioner Skaggs questioned if they pre-treated in the spring to prevent crabgrass. Mr. Pinkall stated that they do, but it appears in late summer and early fall in the higher stress areas.
• Mulching honeysuckle:
Commissioner Hlavachick stated that he knows a person who could bring in a machine to demonstrate mulching up the honeysuckle and he would have more details at a later meeting.
• Positive comments about tournament:
Commissioner Kumberg stated that he had heard excellent comments about the tournament. Mr. Rambat commented that he had also heard good things about Pratt and the tournament from the Vegas team that had been on the same plane he was traveling on.
ADJOURN:
Commissioner Hlavachick made a motion to adjourn. Commissioner Skaggs seconded the motion and it passed unanimously.
______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
__________________________________
LUANN KRAMER, City Clerk
Friday, August 30, 2013
09/03/13-City Commission Meeting Agenda
TUESDAY
September 03, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1.CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.ROLL CALL
3.INVOCATION & PLEDGE OF ALLEGIANCE
4.MINUTES – August 19, 2013 Regular City Commission Budget Work Session
5.BUSINESS:
5.1Consideration and Approval of 2013 Cereal Malt Beverage for Woody’s – Gary Myers, Police Chief (Jim Woody will be attending the meeting)
5.2 Request for Use of Sixth Street Park – Kurt McAfee, PCC Athletic Dir.; Jerrid Schicke, Women’s Soccer Coach; Kevi Edwards, Men’s Soccer Coach
5.3 Consideration and Approval of Bid for Audit Services – Diana Garten, Finance Director
5.4 Discussion on Progress on Tracks for the Pilot Express Train – Jeanette Gaider, Pilot Club
5.5 Consideration and Approval of Resolution 090313 Providing for a Hearing on the Unsafe and Dangerous Structure at 904 Garfield – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector
5.6 Consideration and Approval of Appointments to the Recreation Advisory Board – Bruce Pinkall, Recreation Director
5.7 Discussion on League Voting Delegates at the League Meeting in October – Mayor, Commission and Staff
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
September 03, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1.CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.ROLL CALL
3.INVOCATION & PLEDGE OF ALLEGIANCE
4.MINUTES – August 19, 2013 Regular City Commission Budget Work Session
5.BUSINESS:
5.1Consideration and Approval of 2013 Cereal Malt Beverage for Woody’s – Gary Myers, Police Chief (Jim Woody will be attending the meeting)
5.2 Request for Use of Sixth Street Park – Kurt McAfee, PCC Athletic Dir.; Jerrid Schicke, Women’s Soccer Coach; Kevi Edwards, Men’s Soccer Coach
5.3 Consideration and Approval of Bid for Audit Services – Diana Garten, Finance Director
5.4 Discussion on Progress on Tracks for the Pilot Express Train – Jeanette Gaider, Pilot Club
5.5 Consideration and Approval of Resolution 090313 Providing for a Hearing on the Unsafe and Dangerous Structure at 904 Garfield – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector
5.6 Consideration and Approval of Appointments to the Recreation Advisory Board – Bruce Pinkall, Recreation Director
5.7 Discussion on League Voting Delegates at the League Meeting in October – Mayor, Commission and Staff
6. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7. REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
Tuesday, August 20, 2013
08/05/2013-Approved City Commission Meeting Minutes
MONDAY
August 05, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the July 10, 2013 and July 11, 2013 Budget Work Session minutes and the July 15, 2013 regular meeting minutes. The motion was seconded by Commissioner Hlavachick and carried unanimously
BUSINESS:
PUBLIC HEARING ON PROPOSED 2014 CITY OF PRATT BUDGET:
• OPEN PUBLIC HEARING
Mayor Taylor made a motion to open the public hearing on the 2014 proposed City of Pratt Budget. Commissioner Hlavachick seconded the motion and it passed unanimously.
• OPEN DISCUSSION ON PROPOSED 2014 CITY OF PRATT BUDGET:
Mayor Taylor asked if there were any questions concerning the proposed 2014 budget for the City of Pratt. Hearing none, Mayor Taylor made a motion to close the discussion. Commissioner Hlavachick seconded the motion and it passed unanimously.
• CLOSE PUBLIC HEARING:
Mayor Taylor made a motion to close the public hearing on the proposed 2014 City of Pratt budget. The motion was seconded by Commissioner Kumberg and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1306 ATTESTING TO AN INCREASE IN TAX REVENUES FOR 2014 BUDGET YEAR:
Finance Director Garten stated that this ordinance was necessary due to an increase in tax revenues for the 2014 budget year. Ms. Garten reminded the Commission that the 2014 budget was $23,533,090 or 45.027 mills. Mayor Taylor commented that there was no increase in the mill levy, but there was an increase in valuations. Ms. Garten stated that that was correct and it was up about $50,000. Commissioner Hlavachick questioned if there was any money for the maintenance on the Pilot Club train. Ms. Garten stated that most of the minor repairs had gone through Travel and Tourism dollars. City Manager Howard added that there was nothing specific in this budget. Commissioner Detwiler questioned if the 61% less in the employees paychecks was a typo when discussing the cost of living raise on page 3 of the budget minutes. Ms. Garten stated that that should be 6%.
The following Ordinance 1306 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUE FOR BUDGET YEAR 2014 FOR THE CITY OF PRATT, KANSAS. Commissioner Hlavachick made a motion to approve Ordinance 1306 attesting to an increase in tax revenues for the 2014 budget year. Commissioner Kumberg seconded the motion and it passed unanimously.
DISCUSSION ON THE PARKING LOT FOR THE FILLEY ART MUSEUM:
Mr. Stan Reimer thanked the Commission for working him into the agenda. Mr. Reimer stated that he was here representing four institutions, which were the library, Blythe Family Fitness, USD #382 and the museum. Mr. Reimer commented that they had spent around $945,000 this year on the building and architect fees, which left them with $117,000 and they had hoped to have around $200,000. Mr. Reimer commented that were looking at an annual operating budget of $92,000 starting in January 2014. Mr. Reimer mentioned that there were several income sources that make up the $92,000, such as memberships, admission donations, sale of courtyard bricks and art, gifts, fundraisers, art class tuitions and grants.
Mr. Reimer explained that they were in an ideal location, but they were short parking and were looking for a source of funding to clear the shared garage, run a concrete parking lot and sidewalk and pave the alley. Mr. Reimer stated that Mr. Doug Knight had gotten the bid for the museum and the $55,000 for the parking lot work was part of the museum contract. Mr. Reimer stated that they had hoped that the City would help them out. Mr. Reimer explained that they had no funds for a court yard, but they did have a good source of financing there.
Commissioner Hlavachick questioned if they had a bid for a regular blacktop area since concrete was so expensive. Mr. Reimer stated that Mr. Knight had said that it would be about the same cost. Commissioner Skaggs questioned how many parking spaces there would be on that surface. Mr. Reimer explained that there would be two rows on a 50’ lot. Commissioner Skaggs commented that the Historical Museum had about four or five parking spaces, so he was not sure how many parking spots they felt that they would need. Commissioner Skaggs questioned how many hours they would be open. Mr. Reimer stated that the spots would not be filled regularly, but they would be renting out the facility for events and the auditorium events would need additional parking as well as the tournaments at Blythe Fitness Center and the school. Commissioner Kumberg questioned if they had visited with Blythe or the school to see if they would share in the cost. Mr. Reimer stated that he had talked to the Blythe Fitness Center and they could not share in that cost right now. USD 382 Superintendent Patton commented that the overflow parking was a want and a need and would be a bonus for the school.
Commissioner Kumberg questioned again how many spaces there would be. Building Inspector Blankenship commented that it would be around sixteen spaces. Public Works Director Rambat stated that there were sixteen spaces in a 300’ block on Main Street. Mr. Reimer commented that there would also be busses bringing in school kids and they could not park on Jackson Street. Mayor Taylor questioned if we could do a curb cut on Jackson. Mr. Rambat stated that there was one there, but they would have to provide something for the shared driveway. Mr. Howard suggested that City staff go analyze the area and look at the best way to enter and exit.
Commissioner Skaggs questioned if the City could do the demo of the garage and the parking lot for less than $55,000. Mayor Taylor commented that we should consider other options that may be cheaper since there was no urgency yet. Commissioner Skaggs commented that we need to consider the demo and leveling plus the demand, but not rush into this. Commissioner Skaggs added that he knew that parking was the life blood of retail. Mr. Reimer stated that they would move in and be open for business in January. Mayor Taylor stated that we would know what the need was going to be once things were in place. Mr. Reimer explained that their current plans were to have a driveway north on Fifth Street and have parking for the employees behind the museum. Mr. Reimer added that the employee parking area would not be paved to keep the budget reasonable. Commissioner Hlavachick commented that this would be a good addition to what Pratt has to offer. Commissioner Kumberg questioned who would be responsible for taking care of the lot. Mr. Reimer stated that it had been deeded to the art museum.
CONSIDERATION AND APPROVAL OF PROPOSAL FOR NEW TRACKS FOR THE PILOT EXPRESS TRAIN:
Ms. Kay Sewell, Chairman of the Pilot Express Committee, addressed the Commission with concerns of the tracks in Sixth Street. Ms. Sewell reminded the Commission of how the train began and stated that the members felt it was a benefit to the community.
Ms. Sewell stated that the tracks were spreading causing the train to derail. Ms. Sewell explained that they had gotten a quote from Crafton Railroad Company for $59,014, which included new treated ties and track spikes and spreading of the supplied rocks. Ms. Sewell stated that it had been discussed doing this over a two year period, but Crafton Railroad Company had told them that it would cost more doing it that way. Ms. Sewell commented that the train was booked through October, but it would then be free to have the work done. Ms. Sewell added that the quote was good until the end of September. Ms. Sewell thanked the City for all that they do for them.
Commissioner Skaggs questioned how long they had used the ties and rails. Ms. Jeanette Gaider stated that it had been eight years. Commissioner Detwiler commented that they had used pressure treated lumber and it was not made to be in contact with the ground. Mr. Howard stated that he had looked at the rails with Public Works Director Rambat and many had split where the bolts went in. Ms. Sewell commented that they would be using spikes instead of bolts. City Attorney Van Blaricum questioned if the company was providing a warranty. Ms. Sewell stated that they would if they were providing new rails, but we were using the existing rails.
Commissioner Skaggs commented that they should think about doing a fund raiser since they were so good at that. Ms. Sewell commented that they had not addressed that. Mayor Taylor suggested checking with our local contractors. Commissioner Kumberg commented that there were several things that were not included in the work such as permits, which would add to the cost. Ms. Gaider stated that it was the City’s train. Mayor Taylor commented that the Commission had just had their budget hearing and there was no money there for this. Ms. Gaider commented that there was the safety factor now. Mayor Taylor stated that $60,000 was a lot of money and Commissioner Skaggs added that the City has a lot of requests. Commissioner Detwiler stated that this would be Travel and Tourism dollars. Ms. Garten commented that a lot of that money was committed to the Main Street project, the pool house and the Main Street Park, so it was going down rapidly.
Mayor Taylor pointed out that the contractor from Crafton Railroad Company was coming from Illinois, so there were mobilization costs and housing costs, so we needed to look at someone locally. Commissioner Skaggs questioned if the train would not run without the $60,000. Ms. Sewell stated that it would run the best it could. Commissioner Kumberg commented that there could be repairs done to make it last until next budget session since the Commission had had no idea about the needed repairs. Ms. Sewell stated that the Pilot Club managed the train, but the train and tracks were owned by the City and they were to come to the City if things needed to be addressed. Mayor Taylor stated that he was in favor of furnishing stop gaps to keep it running because the City had spent a lot of money on it and the Pilot Club. Commissioner Kumberg stated that they would have to be creative so that they could get it into the budget.
Commissioner Hlavachick questioned if they could pick and chose which ties were the worst and just replace those. Mr. Rambat stated that there were pressure points on the curves and that favors the end that had been derailing. Mr. Rambat explained that you could shore up the track to keep it from spreading. Mr. Howard stated that longer ties would help a lot. Mr. Rambat commented that there was a lot of pressure on the 4” ties and the size of the lag bolts, which causes the lumber to split. Mr. Rambat stated that he would get with a couple of contractors and go look at it.
Mr. Howard stated that the City does own the train and we have the insurance on it plus the liability. Mr. Howard explained that we would make it the best that we could, but there were a lot of projects hanging out there. Mayor Taylor questioned if they would know anything by the next meeting. Mr. Howard stated that it would probably be in September.
CONSIDERATION AND APPROVAL OF KDOT’S URBAN AREA CLASSIFICATION CHANGES:
Public Works Director Rambat commented that he had received a letter from KDOT that proposed changes to our urban area boundaries, and the map included in the packet showed the existing boundary in black and the proposed changes were in blue. Mr. Rambat stated that the adjustments to the outside City limits were to the east and south. Mr. Rambat explained that KDOT had looked at how the City was growing and the changes were more for planning and does not change any ownership.
After little more discussion, the following Resolution 080513A was presented to the Commission for their approval: RESOLUTION TO ESTABLISH URBAN AREA BOUNDARY LINES. Commissioner Skaggs made a motion to approve Resolution 080513A that establishes urban area boundary lines. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR 2013 MILL AND OVERLAY PROJECT:
Mr. Rambat commented that he had gone out for bids for the mill and overlay project and had received two bids back. Mr. Rambat explained that the project would be on Maple Street from Oak Street to Stout Street. Mr. Rambat added that they would leave the concrete curbing area alone on the north side of Maple Street, but Maple Street’s life should be extended if it was milled down and a ½” overlay was done.
Mr. Rambat stated that Heft and Sons out of Greensburg bid $84,108.80 and APAC-Kansas out of Hutchinson bid $65,112.40. Mr. Rambat commented that APAC-Kansas did not have a start date, but the bid request did state that the project had to be completed by October 1. Commissioner Kumberg made a motion to approve the bid from APAC-Kansas in the amount of $65,112.40 for the mill and overlay project. The motion was seconded by Commissioner Detwiler. Mayor Taylor asked how many blocks that was. Mr. Rambat stated that it was eight or nine. Mayor Taylor commented that that was a good bid. With no further discussion, the motion and second passed unanimously.
CONSIDERATION AND APPROVAL OF 2014 KLINK PROJECT BID:
Mr. Alan Luttrell, EBH Engineering, commented that bids had been opened for the 2014 KLINK Project that replaces the middle 24’ of North Main Street between First Street and Blaine Street. Mr. Luttrell stated that Bryant and Bryant Construction were the low bid and they were under his estimate. Mr. Luttrell explained to the Commission that he had done numerous jobs with them and they were an excellent contractor to work with.
Mr. Luttrell stated that KDOT had already authorized the approval of the bid from Bryant and Bryant Construction in the amount of $158,883 and the project would start September 1st. Commissioner Detwiler made a motion to accept the bid from Bryant and Bryant for the 2014 KLINK Project in the amount of $158,883. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT OF SALE BETWEEN THE CITY OF PRATT AND ELIEZER MANAGEMENT, INC.:
City Attorney Van Blaricum reminded the Commission that this was a contract for the east part of the property in the Sandy Creek Addition that had been done previously. Mr. Van Blaricum added that the buyer wanted to buy the rest of Block 3 and this contract was for all that property. Mr. Van Blaricum explained that the purchase price was $250,000 with $15,000 down and the terms and conditions were the same. Mr. Howard stated that that requires the City to get water and sewer within 360 days. Commissioner Skaggs questioned if the gas was their responsibility. Mr. Howard explained that that had already been extended. Commissioner Skaggs made a motion to approve the contract between Eliezer Management, Inc. and the City as presented in the contract. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT OF SALE BETWEEN RICK AND DARCI BARKER AND THE CITY OF PRATT:
Mr. Van Blaricum commented that this was a contract that had been discussed before and it was for the property on South Main Street across from Ampride. Mr. Van Blaricum explained that this had been a property that we had been trying to get cleaned up for awhile and now the owner was willing to sell it to us. Mr. Van Blaricum stated that this contract confirms that. Commissioner Kumberg made a motion to approve the contract between the Barkers and the City for lots 1-7, Block 14 for $30,000. The motion was seconded by Commissioner Detwiler. Mayor Taylor clarified that Mr. Barker would be tearing the houses down. Mr. Van Blaricum stated that that was correct. Mr. Van Blaricum commented that he would start the title work tomorrow and would have it done by October 1st. The motion and second passed unanimously.
OPEN AGENDA:
• Vandalism not taken care of:
Mr. Luca Matei stated that the police had taken no action on the vandalism that happened over a month ago in one of his apartments. Mr. Matei commented that the person was known. Mr. Matei explained that the washer and dryer had been destroyed after he had come back to town, but he did not know who did that. Mr. Matei added that he thinks that someone who was evicted from their apartment was the one that did it.
Mr. Matei commented that they go around and do drugs and nothing happens. Mr. Matei explained that they had used a torch to steal the money, but damaged the lock on the machine. Mr. Matei stated that he did not know why the police would not act, but they would do traffic fines. Mayor Taylor questioned if he had proof that the person had done the damage. Mr. Matei stated that there was a young girl and man and she was in jail when he went to collect rent and now they were both missing.
Police Chief Myers stated that Mr. Matei had come in to talk to him about these issues. Chief Myers explained that these cases were civil matters and not criminal. Chief Myers commented that officers are called out there and they do not find proof beyond a reasonable doubt of who was responsible. Chief Myers stated that he knows that that was hard to understand, but that was the law. Mayor Taylor commented that this could be debated for a long time, but the Commission was not Municipal Court. Mr. Matei stated that he was convicted under false pretenses and an innocent man was convicted and he was not a criminal.
REPORTS:
City Manager:
• Update on Sandy Creek:
City Manager Howard commented that the City utilities were in for the most part in the Sandy Creek Addition. Mr. Howard explained that the electric department would bury their lines after the street was done and the gas line was done up to the entry of the street. Mr. Howard stated that they would be putting fly ash down on Monday and start paving the street shortly after. Mr. Howard stated that he had had a couple of people look at the fencing issue and both said that slats would be blown over by the wind, so they were looking at other options.
• Excavator removing trees:
Mr. Howard stated that there was an excavator removing trees east of Hibbetts Sports and the drainage ditch would be made true from north to south. Mr. Howard commented that there was a business looking to possibly put their business on that property, but they were not ready for that to become public. Commissioner Kumberg questioned if they would be lining up Fincham Street. Mr. Howard stated that EBH Engineering had done a traffic survey and the plan was to leave it alone for now and see what develops. Mr. Howard added that they had talked about shifting the intersections, but it would be cheaper to do a traffic light. Mr. Howard stated that no decision had been made yet.
• Surveyors:
Mr. Howard informed the Commission that surveyors were downtown relating to the turn lanes on Highway 54.
Public Works:
• Mosquitoes:
Public Works Director Rambat stated that we were waiting for the weather to clear before spraying for mosquitoes.
• WWTP update:
Mr. Rambat stated that they were moving along on the wastewater treatment plant project. Mr. Rambat commented that they were about done with the shell on the front structure and would move into the process of changing the digesters.
• Arrowhead West:
Mr. Rambat stated that he had helped Street Superintendent Harley Dancaster and Foreman Roy Sinclair put in a 26’ reclaimed asphalt road for Arrowhead West. Mr. Rambat added that that would make a good entrance into their place.
Inspections:
• Weeds:
Building Inspector Blankenship explained that the City does not have an ordinance that specifically deals with noxious weeds and there had been concerns about bind weed. Commissioner Skaggs commented that there was an article in the paper about bind weed. Commissioner Kumberg stated that he thought that applied to the City since it was a County wide deal. Mr. Blankenship stated that we do not have a weed department and the County does. Mr. Rambat added that you had to be careful doing that and the weather conditions had to be right, which was difficult to control. Mayor Taylor questioned if KDOT sprays within the City on First Street. Mr. Rambat commented that it could be part of the KLINK agreement, but he was not sure.
Electric Department:
• Tie on North Main:
Director of Electric Utilities Hemphill stated that the line gang had been building the tie on North Main Street that would connect the Iuka circuit on the east and west loop. Mr. Hemphill explained that that would help give them more options during outages.
Recreation:
• Tournament Season:
Recreation Director Pinkall commented that they were closing the end of the tournament season. Mr. Pinkall stated that the American Legion Tournament had been rained out this weekend, so they had awarded the winners in the finals brackets.
• Home Run Derby:
Mr. Pinkall informed the Commission that there would be a Home Run Derby Friday night and six states would be represented. Mr. Pinkall added that it would be a busy five days starting Wednesday.
• Memorial:
Mr. Pinkall stated that there had been over three hundred people attend the memorial at the Sports Complex for Drake Everet. Mr. Pinkall added that it was a nice event considering the tragedy.
• Phase 2 of the Trails Grant:
Mr. Pinkall stated that we had been approved by Kansas Wildlife and Parks for the project we submitted for the State Recreational Trail Fund. Mr. Pinkall commented that the trail should run from behind Wal-Mart to the Sports Complex down to Country Club Road to the trails. Mr. Pinkall added that this was the beginning of Linear Park. Commissioner Hlavachick questioned if the trail would include room for bikes. Mr. Pinkall stated that there would be 6’ to 10’ path, so it should include bikes. Mr. Pinkall commented that he would be meeting with KDWP to plan the time table.
Power Plant:
• Capacity test:
Power Plant Superintendent Smith commented that they were getting the equipment ready to do a capacity test on three units. Mr. Smith stated that they were tested for performance and to show that we could produce what we say we can. Mr. Smith added that he did not know whether they would test everything together or individually, but we had enough fuel to run all three units at one time.
Finance Department:
• Sales Tax for July:
Finance Director Garten stated that sales tax for July was up $114,555 over last year. Mayor Taylor questioned that this was through July. Ms. Garten stated that that was correct and it was based on May sales.
City Clerk/Utility Department:
• Joint Meeting:
City Clerk Kramer questioned if October 7th at 3:00 p.m. for the City/County meeting was okay with the Commissioners. The Commissioners were in agreement that that would work for them.
Commission:
• Bush Honeysuckle:
Commissioner Hlavachick commented that there was a machine that dealt with bush honeysuckle and he questioned if anyone would be interested in a demonstration. Commissioner Hlavachick stated that bush honeysuckle takes over areas and we were behind the curve along Ninnescah River. Mayor Taylor commented that we had taken a lot out of there. Commissioner Hlavachick commented that there was a lot through the trails. After little more discussion, the Commissioners were in agreement that Commissioner Hlavachick could visit with the gentleman about a demonstration.
• Lemon Park Lake:
Commissioner Detwiler commented that the moss had taken over the lake in Lemon’s Park and she wanted to see if there was something we could do about it.
• Support for train:
Commissioner Detwiler requested support from the Commission for the Pilot Express to get it listed in the Pratt Brochure. Commissioner Detwiler added that the City does own the train.
ADJOURN:
Commissioner Hlavachick made a motion to adjourn. Commissioner Kumberg seconded the motion and it passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
August 05, 2013
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT:
Jeff Taylor Mayor
Bill Hlavachick Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
Lucus Kumberg Commissioner
ALSO PRESENT:
Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion was made by Commissioner Skaggs to approve the minutes of the July 10, 2013 and July 11, 2013 Budget Work Session minutes and the July 15, 2013 regular meeting minutes. The motion was seconded by Commissioner Hlavachick and carried unanimously
BUSINESS:
PUBLIC HEARING ON PROPOSED 2014 CITY OF PRATT BUDGET:
• OPEN PUBLIC HEARING
Mayor Taylor made a motion to open the public hearing on the 2014 proposed City of Pratt Budget. Commissioner Hlavachick seconded the motion and it passed unanimously.
• OPEN DISCUSSION ON PROPOSED 2014 CITY OF PRATT BUDGET:
Mayor Taylor asked if there were any questions concerning the proposed 2014 budget for the City of Pratt. Hearing none, Mayor Taylor made a motion to close the discussion. Commissioner Hlavachick seconded the motion and it passed unanimously.
• CLOSE PUBLIC HEARING:
Mayor Taylor made a motion to close the public hearing on the proposed 2014 City of Pratt budget. The motion was seconded by Commissioner Kumberg and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1306 ATTESTING TO AN INCREASE IN TAX REVENUES FOR 2014 BUDGET YEAR:
Finance Director Garten stated that this ordinance was necessary due to an increase in tax revenues for the 2014 budget year. Ms. Garten reminded the Commission that the 2014 budget was $23,533,090 or 45.027 mills. Mayor Taylor commented that there was no increase in the mill levy, but there was an increase in valuations. Ms. Garten stated that that was correct and it was up about $50,000. Commissioner Hlavachick questioned if there was any money for the maintenance on the Pilot Club train. Ms. Garten stated that most of the minor repairs had gone through Travel and Tourism dollars. City Manager Howard added that there was nothing specific in this budget. Commissioner Detwiler questioned if the 61% less in the employees paychecks was a typo when discussing the cost of living raise on page 3 of the budget minutes. Ms. Garten stated that that should be 6%.
The following Ordinance 1306 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUE FOR BUDGET YEAR 2014 FOR THE CITY OF PRATT, KANSAS. Commissioner Hlavachick made a motion to approve Ordinance 1306 attesting to an increase in tax revenues for the 2014 budget year. Commissioner Kumberg seconded the motion and it passed unanimously.
DISCUSSION ON THE PARKING LOT FOR THE FILLEY ART MUSEUM:
Mr. Stan Reimer thanked the Commission for working him into the agenda. Mr. Reimer stated that he was here representing four institutions, which were the library, Blythe Family Fitness, USD #382 and the museum. Mr. Reimer commented that they had spent around $945,000 this year on the building and architect fees, which left them with $117,000 and they had hoped to have around $200,000. Mr. Reimer commented that were looking at an annual operating budget of $92,000 starting in January 2014. Mr. Reimer mentioned that there were several income sources that make up the $92,000, such as memberships, admission donations, sale of courtyard bricks and art, gifts, fundraisers, art class tuitions and grants.
Mr. Reimer explained that they were in an ideal location, but they were short parking and were looking for a source of funding to clear the shared garage, run a concrete parking lot and sidewalk and pave the alley. Mr. Reimer stated that Mr. Doug Knight had gotten the bid for the museum and the $55,000 for the parking lot work was part of the museum contract. Mr. Reimer stated that they had hoped that the City would help them out. Mr. Reimer explained that they had no funds for a court yard, but they did have a good source of financing there.
Commissioner Hlavachick questioned if they had a bid for a regular blacktop area since concrete was so expensive. Mr. Reimer stated that Mr. Knight had said that it would be about the same cost. Commissioner Skaggs questioned how many parking spaces there would be on that surface. Mr. Reimer explained that there would be two rows on a 50’ lot. Commissioner Skaggs commented that the Historical Museum had about four or five parking spaces, so he was not sure how many parking spots they felt that they would need. Commissioner Skaggs questioned how many hours they would be open. Mr. Reimer stated that the spots would not be filled regularly, but they would be renting out the facility for events and the auditorium events would need additional parking as well as the tournaments at Blythe Fitness Center and the school. Commissioner Kumberg questioned if they had visited with Blythe or the school to see if they would share in the cost. Mr. Reimer stated that he had talked to the Blythe Fitness Center and they could not share in that cost right now. USD 382 Superintendent Patton commented that the overflow parking was a want and a need and would be a bonus for the school.
Commissioner Kumberg questioned again how many spaces there would be. Building Inspector Blankenship commented that it would be around sixteen spaces. Public Works Director Rambat stated that there were sixteen spaces in a 300’ block on Main Street. Mr. Reimer commented that there would also be busses bringing in school kids and they could not park on Jackson Street. Mayor Taylor questioned if we could do a curb cut on Jackson. Mr. Rambat stated that there was one there, but they would have to provide something for the shared driveway. Mr. Howard suggested that City staff go analyze the area and look at the best way to enter and exit.
Commissioner Skaggs questioned if the City could do the demo of the garage and the parking lot for less than $55,000. Mayor Taylor commented that we should consider other options that may be cheaper since there was no urgency yet. Commissioner Skaggs commented that we need to consider the demo and leveling plus the demand, but not rush into this. Commissioner Skaggs added that he knew that parking was the life blood of retail. Mr. Reimer stated that they would move in and be open for business in January. Mayor Taylor stated that we would know what the need was going to be once things were in place. Mr. Reimer explained that their current plans were to have a driveway north on Fifth Street and have parking for the employees behind the museum. Mr. Reimer added that the employee parking area would not be paved to keep the budget reasonable. Commissioner Hlavachick commented that this would be a good addition to what Pratt has to offer. Commissioner Kumberg questioned who would be responsible for taking care of the lot. Mr. Reimer stated that it had been deeded to the art museum.
CONSIDERATION AND APPROVAL OF PROPOSAL FOR NEW TRACKS FOR THE PILOT EXPRESS TRAIN:
Ms. Kay Sewell, Chairman of the Pilot Express Committee, addressed the Commission with concerns of the tracks in Sixth Street. Ms. Sewell reminded the Commission of how the train began and stated that the members felt it was a benefit to the community.
Ms. Sewell stated that the tracks were spreading causing the train to derail. Ms. Sewell explained that they had gotten a quote from Crafton Railroad Company for $59,014, which included new treated ties and track spikes and spreading of the supplied rocks. Ms. Sewell stated that it had been discussed doing this over a two year period, but Crafton Railroad Company had told them that it would cost more doing it that way. Ms. Sewell commented that the train was booked through October, but it would then be free to have the work done. Ms. Sewell added that the quote was good until the end of September. Ms. Sewell thanked the City for all that they do for them.
Commissioner Skaggs questioned how long they had used the ties and rails. Ms. Jeanette Gaider stated that it had been eight years. Commissioner Detwiler commented that they had used pressure treated lumber and it was not made to be in contact with the ground. Mr. Howard stated that he had looked at the rails with Public Works Director Rambat and many had split where the bolts went in. Ms. Sewell commented that they would be using spikes instead of bolts. City Attorney Van Blaricum questioned if the company was providing a warranty. Ms. Sewell stated that they would if they were providing new rails, but we were using the existing rails.
Commissioner Skaggs commented that they should think about doing a fund raiser since they were so good at that. Ms. Sewell commented that they had not addressed that. Mayor Taylor suggested checking with our local contractors. Commissioner Kumberg commented that there were several things that were not included in the work such as permits, which would add to the cost. Ms. Gaider stated that it was the City’s train. Mayor Taylor commented that the Commission had just had their budget hearing and there was no money there for this. Ms. Gaider commented that there was the safety factor now. Mayor Taylor stated that $60,000 was a lot of money and Commissioner Skaggs added that the City has a lot of requests. Commissioner Detwiler stated that this would be Travel and Tourism dollars. Ms. Garten commented that a lot of that money was committed to the Main Street project, the pool house and the Main Street Park, so it was going down rapidly.
Mayor Taylor pointed out that the contractor from Crafton Railroad Company was coming from Illinois, so there were mobilization costs and housing costs, so we needed to look at someone locally. Commissioner Skaggs questioned if the train would not run without the $60,000. Ms. Sewell stated that it would run the best it could. Commissioner Kumberg commented that there could be repairs done to make it last until next budget session since the Commission had had no idea about the needed repairs. Ms. Sewell stated that the Pilot Club managed the train, but the train and tracks were owned by the City and they were to come to the City if things needed to be addressed. Mayor Taylor stated that he was in favor of furnishing stop gaps to keep it running because the City had spent a lot of money on it and the Pilot Club. Commissioner Kumberg stated that they would have to be creative so that they could get it into the budget.
Commissioner Hlavachick questioned if they could pick and chose which ties were the worst and just replace those. Mr. Rambat stated that there were pressure points on the curves and that favors the end that had been derailing. Mr. Rambat explained that you could shore up the track to keep it from spreading. Mr. Howard stated that longer ties would help a lot. Mr. Rambat commented that there was a lot of pressure on the 4” ties and the size of the lag bolts, which causes the lumber to split. Mr. Rambat stated that he would get with a couple of contractors and go look at it.
Mr. Howard stated that the City does own the train and we have the insurance on it plus the liability. Mr. Howard explained that we would make it the best that we could, but there were a lot of projects hanging out there. Mayor Taylor questioned if they would know anything by the next meeting. Mr. Howard stated that it would probably be in September.
CONSIDERATION AND APPROVAL OF KDOT’S URBAN AREA CLASSIFICATION CHANGES:
Public Works Director Rambat commented that he had received a letter from KDOT that proposed changes to our urban area boundaries, and the map included in the packet showed the existing boundary in black and the proposed changes were in blue. Mr. Rambat stated that the adjustments to the outside City limits were to the east and south. Mr. Rambat explained that KDOT had looked at how the City was growing and the changes were more for planning and does not change any ownership.
After little more discussion, the following Resolution 080513A was presented to the Commission for their approval: RESOLUTION TO ESTABLISH URBAN AREA BOUNDARY LINES. Commissioner Skaggs made a motion to approve Resolution 080513A that establishes urban area boundary lines. The motion was seconded by Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR 2013 MILL AND OVERLAY PROJECT:
Mr. Rambat commented that he had gone out for bids for the mill and overlay project and had received two bids back. Mr. Rambat explained that the project would be on Maple Street from Oak Street to Stout Street. Mr. Rambat added that they would leave the concrete curbing area alone on the north side of Maple Street, but Maple Street’s life should be extended if it was milled down and a ½” overlay was done.
Mr. Rambat stated that Heft and Sons out of Greensburg bid $84,108.80 and APAC-Kansas out of Hutchinson bid $65,112.40. Mr. Rambat commented that APAC-Kansas did not have a start date, but the bid request did state that the project had to be completed by October 1. Commissioner Kumberg made a motion to approve the bid from APAC-Kansas in the amount of $65,112.40 for the mill and overlay project. The motion was seconded by Commissioner Detwiler. Mayor Taylor asked how many blocks that was. Mr. Rambat stated that it was eight or nine. Mayor Taylor commented that that was a good bid. With no further discussion, the motion and second passed unanimously.
CONSIDERATION AND APPROVAL OF 2014 KLINK PROJECT BID:
Mr. Alan Luttrell, EBH Engineering, commented that bids had been opened for the 2014 KLINK Project that replaces the middle 24’ of North Main Street between First Street and Blaine Street. Mr. Luttrell stated that Bryant and Bryant Construction were the low bid and they were under his estimate. Mr. Luttrell explained to the Commission that he had done numerous jobs with them and they were an excellent contractor to work with.
Mr. Luttrell stated that KDOT had already authorized the approval of the bid from Bryant and Bryant Construction in the amount of $158,883 and the project would start September 1st. Commissioner Detwiler made a motion to accept the bid from Bryant and Bryant for the 2014 KLINK Project in the amount of $158,883. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT OF SALE BETWEEN THE CITY OF PRATT AND ELIEZER MANAGEMENT, INC.:
City Attorney Van Blaricum reminded the Commission that this was a contract for the east part of the property in the Sandy Creek Addition that had been done previously. Mr. Van Blaricum added that the buyer wanted to buy the rest of Block 3 and this contract was for all that property. Mr. Van Blaricum explained that the purchase price was $250,000 with $15,000 down and the terms and conditions were the same. Mr. Howard stated that that requires the City to get water and sewer within 360 days. Commissioner Skaggs questioned if the gas was their responsibility. Mr. Howard explained that that had already been extended. Commissioner Skaggs made a motion to approve the contract between Eliezer Management, Inc. and the City as presented in the contract. The motion was seconded by Commissioner Detwiler and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT OF SALE BETWEEN RICK AND DARCI BARKER AND THE CITY OF PRATT:
Mr. Van Blaricum commented that this was a contract that had been discussed before and it was for the property on South Main Street across from Ampride. Mr. Van Blaricum explained that this had been a property that we had been trying to get cleaned up for awhile and now the owner was willing to sell it to us. Mr. Van Blaricum stated that this contract confirms that. Commissioner Kumberg made a motion to approve the contract between the Barkers and the City for lots 1-7, Block 14 for $30,000. The motion was seconded by Commissioner Detwiler. Mayor Taylor clarified that Mr. Barker would be tearing the houses down. Mr. Van Blaricum stated that that was correct. Mr. Van Blaricum commented that he would start the title work tomorrow and would have it done by October 1st. The motion and second passed unanimously.
OPEN AGENDA:
• Vandalism not taken care of:
Mr. Luca Matei stated that the police had taken no action on the vandalism that happened over a month ago in one of his apartments. Mr. Matei commented that the person was known. Mr. Matei explained that the washer and dryer had been destroyed after he had come back to town, but he did not know who did that. Mr. Matei added that he thinks that someone who was evicted from their apartment was the one that did it.
Mr. Matei commented that they go around and do drugs and nothing happens. Mr. Matei explained that they had used a torch to steal the money, but damaged the lock on the machine. Mr. Matei stated that he did not know why the police would not act, but they would do traffic fines. Mayor Taylor questioned if he had proof that the person had done the damage. Mr. Matei stated that there was a young girl and man and she was in jail when he went to collect rent and now they were both missing.
Police Chief Myers stated that Mr. Matei had come in to talk to him about these issues. Chief Myers explained that these cases were civil matters and not criminal. Chief Myers commented that officers are called out there and they do not find proof beyond a reasonable doubt of who was responsible. Chief Myers stated that he knows that that was hard to understand, but that was the law. Mayor Taylor commented that this could be debated for a long time, but the Commission was not Municipal Court. Mr. Matei stated that he was convicted under false pretenses and an innocent man was convicted and he was not a criminal.
REPORTS:
City Manager:
• Update on Sandy Creek:
City Manager Howard commented that the City utilities were in for the most part in the Sandy Creek Addition. Mr. Howard explained that the electric department would bury their lines after the street was done and the gas line was done up to the entry of the street. Mr. Howard stated that they would be putting fly ash down on Monday and start paving the street shortly after. Mr. Howard stated that he had had a couple of people look at the fencing issue and both said that slats would be blown over by the wind, so they were looking at other options.
• Excavator removing trees:
Mr. Howard stated that there was an excavator removing trees east of Hibbetts Sports and the drainage ditch would be made true from north to south. Mr. Howard commented that there was a business looking to possibly put their business on that property, but they were not ready for that to become public. Commissioner Kumberg questioned if they would be lining up Fincham Street. Mr. Howard stated that EBH Engineering had done a traffic survey and the plan was to leave it alone for now and see what develops. Mr. Howard added that they had talked about shifting the intersections, but it would be cheaper to do a traffic light. Mr. Howard stated that no decision had been made yet.
• Surveyors:
Mr. Howard informed the Commission that surveyors were downtown relating to the turn lanes on Highway 54.
Public Works:
• Mosquitoes:
Public Works Director Rambat stated that we were waiting for the weather to clear before spraying for mosquitoes.
• WWTP update:
Mr. Rambat stated that they were moving along on the wastewater treatment plant project. Mr. Rambat commented that they were about done with the shell on the front structure and would move into the process of changing the digesters.
• Arrowhead West:
Mr. Rambat stated that he had helped Street Superintendent Harley Dancaster and Foreman Roy Sinclair put in a 26’ reclaimed asphalt road for Arrowhead West. Mr. Rambat added that that would make a good entrance into their place.
Inspections:
• Weeds:
Building Inspector Blankenship explained that the City does not have an ordinance that specifically deals with noxious weeds and there had been concerns about bind weed. Commissioner Skaggs commented that there was an article in the paper about bind weed. Commissioner Kumberg stated that he thought that applied to the City since it was a County wide deal. Mr. Blankenship stated that we do not have a weed department and the County does. Mr. Rambat added that you had to be careful doing that and the weather conditions had to be right, which was difficult to control. Mayor Taylor questioned if KDOT sprays within the City on First Street. Mr. Rambat commented that it could be part of the KLINK agreement, but he was not sure.
Electric Department:
• Tie on North Main:
Director of Electric Utilities Hemphill stated that the line gang had been building the tie on North Main Street that would connect the Iuka circuit on the east and west loop. Mr. Hemphill explained that that would help give them more options during outages.
Recreation:
• Tournament Season:
Recreation Director Pinkall commented that they were closing the end of the tournament season. Mr. Pinkall stated that the American Legion Tournament had been rained out this weekend, so they had awarded the winners in the finals brackets.
• Home Run Derby:
Mr. Pinkall informed the Commission that there would be a Home Run Derby Friday night and six states would be represented. Mr. Pinkall added that it would be a busy five days starting Wednesday.
• Memorial:
Mr. Pinkall stated that there had been over three hundred people attend the memorial at the Sports Complex for Drake Everet. Mr. Pinkall added that it was a nice event considering the tragedy.
• Phase 2 of the Trails Grant:
Mr. Pinkall stated that we had been approved by Kansas Wildlife and Parks for the project we submitted for the State Recreational Trail Fund. Mr. Pinkall commented that the trail should run from behind Wal-Mart to the Sports Complex down to Country Club Road to the trails. Mr. Pinkall added that this was the beginning of Linear Park. Commissioner Hlavachick questioned if the trail would include room for bikes. Mr. Pinkall stated that there would be 6’ to 10’ path, so it should include bikes. Mr. Pinkall commented that he would be meeting with KDWP to plan the time table.
Power Plant:
• Capacity test:
Power Plant Superintendent Smith commented that they were getting the equipment ready to do a capacity test on three units. Mr. Smith stated that they were tested for performance and to show that we could produce what we say we can. Mr. Smith added that he did not know whether they would test everything together or individually, but we had enough fuel to run all three units at one time.
Finance Department:
• Sales Tax for July:
Finance Director Garten stated that sales tax for July was up $114,555 over last year. Mayor Taylor questioned that this was through July. Ms. Garten stated that that was correct and it was based on May sales.
City Clerk/Utility Department:
• Joint Meeting:
City Clerk Kramer questioned if October 7th at 3:00 p.m. for the City/County meeting was okay with the Commissioners. The Commissioners were in agreement that that would work for them.
Commission:
• Bush Honeysuckle:
Commissioner Hlavachick commented that there was a machine that dealt with bush honeysuckle and he questioned if anyone would be interested in a demonstration. Commissioner Hlavachick stated that bush honeysuckle takes over areas and we were behind the curve along Ninnescah River. Mayor Taylor commented that we had taken a lot out of there. Commissioner Hlavachick commented that there was a lot through the trails. After little more discussion, the Commissioners were in agreement that Commissioner Hlavachick could visit with the gentleman about a demonstration.
• Lemon Park Lake:
Commissioner Detwiler commented that the moss had taken over the lake in Lemon’s Park and she wanted to see if there was something we could do about it.
• Support for train:
Commissioner Detwiler requested support from the Commission for the Pilot Express to get it listed in the Pratt Brochure. Commissioner Detwiler added that the City does own the train.
ADJOURN:
Commissioner Hlavachick made a motion to adjourn. Commissioner Kumberg seconded the motion and it passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
08/19/2013 City Commission Meeting Agenda
MONDAY
August 19, 2013
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – August 05, 2013 Regular City Commission Budget Work Session
5. BUSINESS:
5.1 Discussion on Event in Centennial Park on August 24, 2013 – Ed Gimpel
5.2 Consideration and Approval of Replat of Sycamore Addition – Brad Blankenship, Building Inspector
5.3 Consideration and Approval of Bid for Carpet in the Municipal Building and Community Center – Bruce Pinkall, Recreation Director
6.OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7.REPORTS
7.1 City Manager
7.2 City Attorney
7.3 Department Superintendents
7.4 Mayor
7.5 City Commission
8. ADJOURN
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