MONDAY
DECEMBER 01, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – November 17, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Presentation and Discussion on Recycling Program – Marvin Nisly, Nisly Brothers, Inc.
5.2 Consideration of Appointments to a Proposed Airport Zoning Commission and Proposed Airspace Ordinance – Reid Bell, Airport Manager
5.3 Consideration and Approval of Appointments to Tourism Committee & ED Board (3 yr terms) – Brian Hoffman, Chamber Director
5.4 Consideration and Approval of Amendment to 2008 City of Pratt Budget – Diana Garten, Finance Director
5.5 Consideration and Approval of Low Bid for Cooling Tower Repairs – Kelly Hemphill, Dir. of Electric Utilities
5.6 Consideration and Approval of the Purchase of a Wastewater Vehicle – Russ Rambat, Public Works Director
5.7 Consideration and Approval of 2009 Cereal Malt Beverage Licenses – Steve Holmes, Chief of Police
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
Sunday, November 30, 2008
Tuesday, November 18, 2008
11/03/08 Approved Commission Minutes
MONDAY
NOVEMBER 03, 2008
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russ Rambat Public Works Director
Steve Holmes Chief of Police
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Nystrom called the regular session to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the October 20, 2008 regular Commission meeting. The motion was seconded by Commissioner Borho and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
PROCLAMATION FOR NATIONAL HOSPICE/PALLIATIVE CARE MONTH:
Mayor Nystrom read the proclamation declaring November ‘National Hospice/Palliative Care Month’. Several representatives from Hospice joined the Mayor and Commission for pictures.
DISCUSSION WITH THANKSGIVING LEADERSHIP COMMITTEE CONCERNING ‘NEW’ LEADERSHIP:
Mayor Nystrom explained that the committee had worked out this situation earlier and would not be addressing the Commission.
DISCUSSION ON UTILITIES FOR PRATT AREA HUMANE SOCIETY’S NEW LOCATION:
Director of the Pratt Area Humane Society Mike Hill informed the Commission that they had moved into their new building and things were going as well as could be expected with a lot of construction yet to do. Mr. Hill stated that he would be inviting the City and County Commissioners for a visit in a few weeks.
Mr. Hill then addressed the Commission on the utilities issue at the new location and reminded the Commission that the City had taken care of the utilities at the old facility per the contract signed by both the City and Humane Society.
Commissioner Borho commented that the new facility would also involve water and sewer. Mr. Hill stated that they have a gas boiler, heated floors and R30 in the walls. Mayor Nystrom commented that the City was not paying for the gas at the old facility. Mr. Hill informed the Commission that the old facility required electric space heaters, sometimes as many as eight or nine running at one time. Commissioner Peltier questioned how warm or cool they have to keep the new facility. Mr. Hill stated that you cannot get below 45 degrees and no warmer than 85 degrees in a twenty-four hour period. Commissioner Peltier commented that you could leave it at 55 degrees. Mr. Hill stated that they have it at 70 degrees, which is warm enough for people and animals.
Commissioner Taylor questioned what was in the contract as it had been a long time since it had been looked at. City Manager Dave Howard stated that the City donates $1,000 a month and gives them free electric and trash. Mr. Howard added that the new location would require sewer and water, so that would require a new contract. Commissioner Borho commented that they also have a new name. Commissioner Taylor suggested that we see what their utilities are going to be for a month or two before making any decisions. Mr. Howard stated that we could look at it again in January. Commissioner Taylor stated that would be good. Commissioner Peltier questioned if we would cover it until then. Mayor Nystrom suggested that we put a cap on it. Commissioner Peltier questioned if they were still using space heaters. Mr. Hill stated that they are not and the utilities should not be much higher, but that they do have to turn the air over twelve times an hour and that it runs on a 220. Mr. Hill added that the law states that this has to be done to pull air in and recirculate it.
Commissioner Peltier questioned why the dogs are not kept outside at night. Mr. Hill stated that it was a safety issue and that the barking could annoy neighbors. Commissioner Borho questioned if KPL was going to help them with the gas. Mr. Hill stated that they were not. Commissioner Borho asked how many staff were employed by the Humane Society. Mr. Hill stated that there was one full time employee and he had added a couple of college kids since it takes longer to figure out what they are doing with 37 kennels to take care of. Commissioner Borho asked if he had a kennel manager. Mr. Hill stated that he had an assistant and then someone on the weekends.
Commissioner Borho questioned Police Chief Steve Holmes if things were going okay for him concerning the shelter. Chief Holmes stated that they were going good and that they no longer have to fill out dog cards manually. Chief Holmes explained that Mr. Hill had a new program and he had trained his officers to do it and he will get a quarterly report now. Mr. Hill commented that this was a good program and would cut out redundant work. Mayor Nystrom questioned what the County’s contribution was. Mr. Hill stated that it was $400 a month.
Commissioner Borho questioned if it would work to address this again at the December 1st meeting and have a new contract at the next meeting to be effective January 1st. Mayor Nystrom stated that he was concerned with the utilities later on. Mr. Hill commented that the building was tight and energy efficient. Mr. Hill added that the electric was going to be high due to construction and late hours, but he would bring it down and reminded the Commission that the law requires them to have air conditioning. Mayor Nystrom commented that the turning of air over so many times an hour would drive up the cost. Commissioner Borho commented that the trash service has out-weighed the electric. Mr. Howard commented that the average of all utilities in the old facility was about $15,000. Commissioner Taylor suggested visiting this again at the next meeting with some figures to look at. All present were agreeable with revisiting this issue on November 17th.
CONSIDERATION AND APPROVAL OF 2008 CMB LICENSE FOR NEW OWNER AT 212 W. 1ST (CENTURY FUELS):
Police Chief Steve Holmes stated to the Commission that there was a new owner at 212 West First Street and that they were applying for a 2008 CMB license. Chief Holmes commented that this was a new license and they had met the requirements, which meant that the local manager was present tonight. A motion by Commissioner Taylor to grant the 2008 CMB license to 212 West First Street, which was under the new owner, Century Fuels. The motion was seconded by Commissioner Borho and carried unanimously.
CONSIDERATION AND APPROVAL OF STREET CLOSINGS FOR THE OLD FASHIONED CHRISTMAS ON NOVEMBER 22ND:
City Manager Howard informed the Commission that he would be addressing this issue on behalf of Chamber Director Brian Hoffman. Mr. Howard reviewed the street closings on the power point map presented to the Commission and informed them the biggest change would be on Ninnescah Street and Third Street. Mr. Howard explained that there were problems with people driving to the Post Office and then down Ninnescah Street and that Mr. Hoffman would like to close off part of Ninnescah Street starting farther north. Mr. Howard also pointed out that Forth Street was not closed off by Main Street and informed the Commission that the carriage rides were not going to be part of the festivities this year. Mr. Howard commented that things get started about 2:00 p.m. and if people need to access the Post Office they could hopefully walk. Mr. Howard stated that he had visited with Mr. Hoffman about contacting the businesses about the street closings. A motion by Commissioner Borho to allow the Chamber of Commerce to have street closings on November 22nd from 2:00 p.m. to 7 p.m. as shown on the map. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
Building in Sixth Street park:
City Manager Howard informed the Commission that he had been approached by the Pilot Club about their using the little building left in the Putt Putt Golf area for storage. Mr. Howard stated that the building was small and that it was a perfect location for them. Commissioner Peltier questioned what they would store in there. Public Works Director Russ Rambat commented that it would probably be Christmas lights and various holiday decorations. A motion by Commissioner Borho to allow the Pilot Club to use the building by Putt Putt Golf. The motion was seconded by Commissioner Taylor and carried unanimously.
Bill Shaffer house:
Mr. Howard reminded the Commission that the City had bought the house on Sixth Street belonging to Mr. Bill Shaffer and that he was working some deals on the tearing down of a couple of houses. Mr. Howard stated that the Fire Chief had asked if the department could use the Shaffer house for training for the next few months. Mr. Howard added that they would be using their smoke machine and would clean up any broken glass, etc. and board up the windows when they were finished. The Commission was in agreement to allow the Fire Department to use the house on Sixth Street for training. Commissioner Borho commented that it would be nice to be able to burn down derelict houses. Commissioner Taylor commented that there were too many liabilities with the embers and smoke.
Mr. Howard stated that there was a fairly new furnace in that house and he had thought about donating it to the Humane Society, but they had received the boiler. Mr. Howard commented that he had asked Fire Chief Kramer to take it out and store in their new location for possible use in their future sleeping quarters. Mr. Howard suggested that the furniture be donated to charity. Commissioner Borho commented that Hospice was having their auction this month. Mr. Howard stated that we could give it to them. Mayor Nystrom commented that it must not have much value or the family would not have left it. Mr. Howard commented that it was the City’s property now and we would dispose of it properly.
Attorney meetings:
City Attorney Ken Van Blaricum commented that he had attended the City Attorney’s meeting and that it had been a good meeting. Mr. Van Blaricum stated that there were new DUI laws and they had visited the new identity theft program that the City Commission had approved at their last meeting. Mr. Van Blaricum also mentioned that he would have something on the smoking ordinance at the next meeting and that he had received a lot of calls.
Discussion on Main Street Project:
Public Works Director Russ Rambat informed the Commission that he had had a meeting with a representative from KDOT last Friday concerning our future projects. Mr. Rambat stated that EBH Engineering had submitted two KLINK projects on the Main Street Project and both were scheduled for 2011. Mr. Rambat commented that the representative told him that KDOT can only fund one project a year. Mr. Rambat explained that the representative suggested that the City postpone the 2010 KLINK project and request the location for that funding be moved for a 2010 KLINK project that works with the end of the geometric project to Fifth Street instead. Mr. Rambat added that the application for the 2011 KLINK project for Fifth and Sixth Streets could be submitted as is and that once approved, the two projects could be combined into one and tied into the geometric project. Mr. Rambat explained that doing the three projects at one time makes sense and that the geometric project is an 80/20 and the KLINK is a 75/25, which would make their KLINK contribution $400,000. Commissioner Borho commented that we would be getting a total of about $1.2 million. Mr. Rambat stated that the representative suggested we apply for the 2012 KLINK funds for the section from the railroad tracks to the City limits that we had postponed to finish Main Street. Mr. Rambat added that the representative commented that we do not know if the funding will be there in 2012 when the time comes to do another piece of the project. Commissioner Borho commented that we could be jeopardizing the 2011 money, but there should be money available. Mr. Howard added that the only risk would be the northern project, but we might gain $200,000. Commissioner Peltier questioned if they care if you flip flop projects. Mr. Rambat stated that this was one large project that they were done by funding dates, not construction dates. Mr. Howard added that whether you do it in one phase or five, KDOT does not care. Commissioner Taylor added that the northern project could be funded some other way and Main Street cannot. Mayor Nystrom stated that he would like to see this on paper. Mr. Howard commented that 2011 seems to be a long way out, but there was a lot to do before then such as meetings with business owners and dealing with parking issues. A motion by Commissioner Taylor to go along with KDOT’s suggestions to reappropriate funds from the north Main Street Project to the south Main Street project in order to make it one complete project. The motion was seconded by Commissioner Borho and carried unanimously. Mr. Howard commented that the sooner KDOT gets our response, the better they will feel.
Concrete work:
Mr. Rambat informed the Commission that the concrete guys were back on Fifth Street until it snows. Mr. Rambat stated that the project might run into next year and that it was hard to get people to do concrete work.
Line Distribution:
Director of Electric Utilities Kelly Hemphill stated that the line guys were busy hanging Christmas decorations and that would be their main focus through November.
Power Plant:
Mr. Hemphill stated that the power plant had been testing the 14 mega watt boiler and doing minor repairs. Mr. Hemphill commented that things were operating as normal.
Mr. Hemphill stated that FEMA had offered a reward on project two and that we were working on an appeal process. Mr. Hemphill commented that FEMA was a lot more open to listening to appeals and concerns and that we were moving forward.
Cylinders:
Mr. Hemphill stated that the reality of the cylinder situation was that Fairbanks Morse had ordered the heads. Mr. Hemphill explained that Fairbanks Morse stated that there were faults in the heads and we were waiting to hear from them. Mr. Hemphill admitted that we do not know what is going on. City Manager Howard stated that a team from Fairbanks Morse would be going to France to talk to the manufacturer. Commissioner Borho commented that Fairbanks Morse knows that it is not our fault so they are going to lay the blame on the manufacturer and it should be easy to prove fault. Mr. Howard commented that it is a complicated long drawn out issue, so we will see what happens in these meetings. City Attorney Van Blaricum commented that if Fairbanks Morse sold the cylinders to us, then they are liable. Mr. Howard commented that the warranty was up and was with another company. Mr. Howard added that we have correspondence that the technicians from Fairbanks Morse had concerns before the warranty was up. Mr. Howard stated that we would see if Fairbanks Morse was genuine with the guys in France and if not, we would bring it back to the Commission.
Ready for winter storms:
Mayor Nystrom questioned if the City was ready for an ice storm this winter. Mr. Hemphill stated that the trees were in better shape than usual. Mr. Hemphill commented that the lines were not as we were waiting for FEMA to complete their process before we rebuild them. Mr. Hemphill explained that the lines may stand in another ice storm, but there were no guarantees. Mr. Hemphill stated that there had been about twelve projects and some had only been a block long behind the motels and the Sonic. Mayor Nystrom commented that it was clear cut now in that area. Commissioner Borho commented that the tress being cut down had caught the attention of some people. Mr. Hemphill stated that that area should survive any ice we get. Mayor Nystrom commented that it would not be negligence on our part if it does not. Mr. Hemphill commented that we had done the best we can.
Recreation Board:
Recreation Director Bruce Pinkall commented that he would have recommendations for completing the fulfillments on the Recreation Advisory Board at the next Commission meeting. Mr. Pinkall encouraged the Commission to think of anyone that might be interested in being on the board.
Quiet Halloween:
Chief Holmes commented that it had been a quiet Halloween and no kids had been injured.
Sales tax for October:
Finance Director Diana Garten stated that sales tax for October was consistent with last year.
Taste of Home:
Ms. Garten commented that Taste of Home was coming to Pratt again this month.
Smoking Ordinance:
Mayor Nystrom questioned City Attorney Van Blaricum about an ordinance for smoking before year end. Mr. Van Blaricum stated that he could have something to look at at the next meeting. Mr. Van Blaricum commented that he would be working off of the Cities of Lawrence and Newton. Mayor Nystrom commented that he had had positive response and that the people just want us to be fair. Mayor Nystrom questioned what you do with private clubs. Mr. Van Blaricum stated that he would like to check out the other ordinances before saying. Commissioner Borho commented that the Knights of Columbus is already non-smoking and she felt it would be great to go non-smoking.
OPEN AGENDA (cont.):
Mr. Ryan Beisner addressed the Commission on the use of Lemon’s Park and Sixth Street Park for their winter disc golf tournament on February 28, 2009. Mr. Beisner commented that the colder the better for this one day tournament. Mr. Beisner stated that he had visited with Mr. Mark Eckhoff and he told him to clear it with the Commission. Mr. Beisner commented that they raise funds for donations to the food bank and that there was $257,000 raised nationwide for various organizations. Mr. Beisner explained that they were not looking for funds or to close the park. Mayor Nystrom questioned if there was a problem with them charging. Mr. Howard stated that he had not seen a contract that stated that, but that we would not want to close the park and then charge a fee. Commissioner Peltier asked if Mr. Beisner was just asking for use of the facility. Mr. Beisner stated that he was so that they could go ahead with equipment installation. Mr. Rambat commented that the equipment cannot get in the way of mowing and that if Mr. Eckhoff was fine with it, he was too. Mr. Howard added that the City had had no problems with them last year. A motion by Commissioner Borho to allow Pratt Disc Golf Club to use Lemon’s Park and Sixth Street Park on February 28, 2009 and to install permanent above ground equipment. The motion was seconded by Commissioner Peltier and carried unanimously.
ADJOURN:
Upon proper motion, the meeting was adjourned.
____________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
NOVEMBER 03, 2008
The Governing Body of the City of Pratt met in Regular session in the Commission Room located at City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russ Rambat Public Works Director
Steve Holmes Chief of Police
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Nystrom called the regular session to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the October 20, 2008 regular Commission meeting. The motion was seconded by Commissioner Borho and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
PROCLAMATION FOR NATIONAL HOSPICE/PALLIATIVE CARE MONTH:
Mayor Nystrom read the proclamation declaring November ‘National Hospice/Palliative Care Month’. Several representatives from Hospice joined the Mayor and Commission for pictures.
DISCUSSION WITH THANKSGIVING LEADERSHIP COMMITTEE CONCERNING ‘NEW’ LEADERSHIP:
Mayor Nystrom explained that the committee had worked out this situation earlier and would not be addressing the Commission.
DISCUSSION ON UTILITIES FOR PRATT AREA HUMANE SOCIETY’S NEW LOCATION:
Director of the Pratt Area Humane Society Mike Hill informed the Commission that they had moved into their new building and things were going as well as could be expected with a lot of construction yet to do. Mr. Hill stated that he would be inviting the City and County Commissioners for a visit in a few weeks.
Mr. Hill then addressed the Commission on the utilities issue at the new location and reminded the Commission that the City had taken care of the utilities at the old facility per the contract signed by both the City and Humane Society.
Commissioner Borho commented that the new facility would also involve water and sewer. Mr. Hill stated that they have a gas boiler, heated floors and R30 in the walls. Mayor Nystrom commented that the City was not paying for the gas at the old facility. Mr. Hill informed the Commission that the old facility required electric space heaters, sometimes as many as eight or nine running at one time. Commissioner Peltier questioned how warm or cool they have to keep the new facility. Mr. Hill stated that you cannot get below 45 degrees and no warmer than 85 degrees in a twenty-four hour period. Commissioner Peltier commented that you could leave it at 55 degrees. Mr. Hill stated that they have it at 70 degrees, which is warm enough for people and animals.
Commissioner Taylor questioned what was in the contract as it had been a long time since it had been looked at. City Manager Dave Howard stated that the City donates $1,000 a month and gives them free electric and trash. Mr. Howard added that the new location would require sewer and water, so that would require a new contract. Commissioner Borho commented that they also have a new name. Commissioner Taylor suggested that we see what their utilities are going to be for a month or two before making any decisions. Mr. Howard stated that we could look at it again in January. Commissioner Taylor stated that would be good. Commissioner Peltier questioned if we would cover it until then. Mayor Nystrom suggested that we put a cap on it. Commissioner Peltier questioned if they were still using space heaters. Mr. Hill stated that they are not and the utilities should not be much higher, but that they do have to turn the air over twelve times an hour and that it runs on a 220. Mr. Hill added that the law states that this has to be done to pull air in and recirculate it.
Commissioner Peltier questioned why the dogs are not kept outside at night. Mr. Hill stated that it was a safety issue and that the barking could annoy neighbors. Commissioner Borho questioned if KPL was going to help them with the gas. Mr. Hill stated that they were not. Commissioner Borho asked how many staff were employed by the Humane Society. Mr. Hill stated that there was one full time employee and he had added a couple of college kids since it takes longer to figure out what they are doing with 37 kennels to take care of. Commissioner Borho asked if he had a kennel manager. Mr. Hill stated that he had an assistant and then someone on the weekends.
Commissioner Borho questioned Police Chief Steve Holmes if things were going okay for him concerning the shelter. Chief Holmes stated that they were going good and that they no longer have to fill out dog cards manually. Chief Holmes explained that Mr. Hill had a new program and he had trained his officers to do it and he will get a quarterly report now. Mr. Hill commented that this was a good program and would cut out redundant work. Mayor Nystrom questioned what the County’s contribution was. Mr. Hill stated that it was $400 a month.
Commissioner Borho questioned if it would work to address this again at the December 1st meeting and have a new contract at the next meeting to be effective January 1st. Mayor Nystrom stated that he was concerned with the utilities later on. Mr. Hill commented that the building was tight and energy efficient. Mr. Hill added that the electric was going to be high due to construction and late hours, but he would bring it down and reminded the Commission that the law requires them to have air conditioning. Mayor Nystrom commented that the turning of air over so many times an hour would drive up the cost. Commissioner Borho commented that the trash service has out-weighed the electric. Mr. Howard commented that the average of all utilities in the old facility was about $15,000. Commissioner Taylor suggested visiting this again at the next meeting with some figures to look at. All present were agreeable with revisiting this issue on November 17th.
CONSIDERATION AND APPROVAL OF 2008 CMB LICENSE FOR NEW OWNER AT 212 W. 1ST (CENTURY FUELS):
Police Chief Steve Holmes stated to the Commission that there was a new owner at 212 West First Street and that they were applying for a 2008 CMB license. Chief Holmes commented that this was a new license and they had met the requirements, which meant that the local manager was present tonight. A motion by Commissioner Taylor to grant the 2008 CMB license to 212 West First Street, which was under the new owner, Century Fuels. The motion was seconded by Commissioner Borho and carried unanimously.
CONSIDERATION AND APPROVAL OF STREET CLOSINGS FOR THE OLD FASHIONED CHRISTMAS ON NOVEMBER 22ND:
City Manager Howard informed the Commission that he would be addressing this issue on behalf of Chamber Director Brian Hoffman. Mr. Howard reviewed the street closings on the power point map presented to the Commission and informed them the biggest change would be on Ninnescah Street and Third Street. Mr. Howard explained that there were problems with people driving to the Post Office and then down Ninnescah Street and that Mr. Hoffman would like to close off part of Ninnescah Street starting farther north. Mr. Howard also pointed out that Forth Street was not closed off by Main Street and informed the Commission that the carriage rides were not going to be part of the festivities this year. Mr. Howard commented that things get started about 2:00 p.m. and if people need to access the Post Office they could hopefully walk. Mr. Howard stated that he had visited with Mr. Hoffman about contacting the businesses about the street closings. A motion by Commissioner Borho to allow the Chamber of Commerce to have street closings on November 22nd from 2:00 p.m. to 7 p.m. as shown on the map. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
Building in Sixth Street park:
City Manager Howard informed the Commission that he had been approached by the Pilot Club about their using the little building left in the Putt Putt Golf area for storage. Mr. Howard stated that the building was small and that it was a perfect location for them. Commissioner Peltier questioned what they would store in there. Public Works Director Russ Rambat commented that it would probably be Christmas lights and various holiday decorations. A motion by Commissioner Borho to allow the Pilot Club to use the building by Putt Putt Golf. The motion was seconded by Commissioner Taylor and carried unanimously.
Bill Shaffer house:
Mr. Howard reminded the Commission that the City had bought the house on Sixth Street belonging to Mr. Bill Shaffer and that he was working some deals on the tearing down of a couple of houses. Mr. Howard stated that the Fire Chief had asked if the department could use the Shaffer house for training for the next few months. Mr. Howard added that they would be using their smoke machine and would clean up any broken glass, etc. and board up the windows when they were finished. The Commission was in agreement to allow the Fire Department to use the house on Sixth Street for training. Commissioner Borho commented that it would be nice to be able to burn down derelict houses. Commissioner Taylor commented that there were too many liabilities with the embers and smoke.
Mr. Howard stated that there was a fairly new furnace in that house and he had thought about donating it to the Humane Society, but they had received the boiler. Mr. Howard commented that he had asked Fire Chief Kramer to take it out and store in their new location for possible use in their future sleeping quarters. Mr. Howard suggested that the furniture be donated to charity. Commissioner Borho commented that Hospice was having their auction this month. Mr. Howard stated that we could give it to them. Mayor Nystrom commented that it must not have much value or the family would not have left it. Mr. Howard commented that it was the City’s property now and we would dispose of it properly.
Attorney meetings:
City Attorney Ken Van Blaricum commented that he had attended the City Attorney’s meeting and that it had been a good meeting. Mr. Van Blaricum stated that there were new DUI laws and they had visited the new identity theft program that the City Commission had approved at their last meeting. Mr. Van Blaricum also mentioned that he would have something on the smoking ordinance at the next meeting and that he had received a lot of calls.
Discussion on Main Street Project:
Public Works Director Russ Rambat informed the Commission that he had had a meeting with a representative from KDOT last Friday concerning our future projects. Mr. Rambat stated that EBH Engineering had submitted two KLINK projects on the Main Street Project and both were scheduled for 2011. Mr. Rambat commented that the representative told him that KDOT can only fund one project a year. Mr. Rambat explained that the representative suggested that the City postpone the 2010 KLINK project and request the location for that funding be moved for a 2010 KLINK project that works with the end of the geometric project to Fifth Street instead. Mr. Rambat added that the application for the 2011 KLINK project for Fifth and Sixth Streets could be submitted as is and that once approved, the two projects could be combined into one and tied into the geometric project. Mr. Rambat explained that doing the three projects at one time makes sense and that the geometric project is an 80/20 and the KLINK is a 75/25, which would make their KLINK contribution $400,000. Commissioner Borho commented that we would be getting a total of about $1.2 million. Mr. Rambat stated that the representative suggested we apply for the 2012 KLINK funds for the section from the railroad tracks to the City limits that we had postponed to finish Main Street. Mr. Rambat added that the representative commented that we do not know if the funding will be there in 2012 when the time comes to do another piece of the project. Commissioner Borho commented that we could be jeopardizing the 2011 money, but there should be money available. Mr. Howard added that the only risk would be the northern project, but we might gain $200,000. Commissioner Peltier questioned if they care if you flip flop projects. Mr. Rambat stated that this was one large project that they were done by funding dates, not construction dates. Mr. Howard added that whether you do it in one phase or five, KDOT does not care. Commissioner Taylor added that the northern project could be funded some other way and Main Street cannot. Mayor Nystrom stated that he would like to see this on paper. Mr. Howard commented that 2011 seems to be a long way out, but there was a lot to do before then such as meetings with business owners and dealing with parking issues. A motion by Commissioner Taylor to go along with KDOT’s suggestions to reappropriate funds from the north Main Street Project to the south Main Street project in order to make it one complete project. The motion was seconded by Commissioner Borho and carried unanimously. Mr. Howard commented that the sooner KDOT gets our response, the better they will feel.
Concrete work:
Mr. Rambat informed the Commission that the concrete guys were back on Fifth Street until it snows. Mr. Rambat stated that the project might run into next year and that it was hard to get people to do concrete work.
Line Distribution:
Director of Electric Utilities Kelly Hemphill stated that the line guys were busy hanging Christmas decorations and that would be their main focus through November.
Power Plant:
Mr. Hemphill stated that the power plant had been testing the 14 mega watt boiler and doing minor repairs. Mr. Hemphill commented that things were operating as normal.
Mr. Hemphill stated that FEMA had offered a reward on project two and that we were working on an appeal process. Mr. Hemphill commented that FEMA was a lot more open to listening to appeals and concerns and that we were moving forward.
Cylinders:
Mr. Hemphill stated that the reality of the cylinder situation was that Fairbanks Morse had ordered the heads. Mr. Hemphill explained that Fairbanks Morse stated that there were faults in the heads and we were waiting to hear from them. Mr. Hemphill admitted that we do not know what is going on. City Manager Howard stated that a team from Fairbanks Morse would be going to France to talk to the manufacturer. Commissioner Borho commented that Fairbanks Morse knows that it is not our fault so they are going to lay the blame on the manufacturer and it should be easy to prove fault. Mr. Howard commented that it is a complicated long drawn out issue, so we will see what happens in these meetings. City Attorney Van Blaricum commented that if Fairbanks Morse sold the cylinders to us, then they are liable. Mr. Howard commented that the warranty was up and was with another company. Mr. Howard added that we have correspondence that the technicians from Fairbanks Morse had concerns before the warranty was up. Mr. Howard stated that we would see if Fairbanks Morse was genuine with the guys in France and if not, we would bring it back to the Commission.
Ready for winter storms:
Mayor Nystrom questioned if the City was ready for an ice storm this winter. Mr. Hemphill stated that the trees were in better shape than usual. Mr. Hemphill commented that the lines were not as we were waiting for FEMA to complete their process before we rebuild them. Mr. Hemphill explained that the lines may stand in another ice storm, but there were no guarantees. Mr. Hemphill stated that there had been about twelve projects and some had only been a block long behind the motels and the Sonic. Mayor Nystrom commented that it was clear cut now in that area. Commissioner Borho commented that the tress being cut down had caught the attention of some people. Mr. Hemphill stated that that area should survive any ice we get. Mayor Nystrom commented that it would not be negligence on our part if it does not. Mr. Hemphill commented that we had done the best we can.
Recreation Board:
Recreation Director Bruce Pinkall commented that he would have recommendations for completing the fulfillments on the Recreation Advisory Board at the next Commission meeting. Mr. Pinkall encouraged the Commission to think of anyone that might be interested in being on the board.
Quiet Halloween:
Chief Holmes commented that it had been a quiet Halloween and no kids had been injured.
Sales tax for October:
Finance Director Diana Garten stated that sales tax for October was consistent with last year.
Taste of Home:
Ms. Garten commented that Taste of Home was coming to Pratt again this month.
Smoking Ordinance:
Mayor Nystrom questioned City Attorney Van Blaricum about an ordinance for smoking before year end. Mr. Van Blaricum stated that he could have something to look at at the next meeting. Mr. Van Blaricum commented that he would be working off of the Cities of Lawrence and Newton. Mayor Nystrom commented that he had had positive response and that the people just want us to be fair. Mayor Nystrom questioned what you do with private clubs. Mr. Van Blaricum stated that he would like to check out the other ordinances before saying. Commissioner Borho commented that the Knights of Columbus is already non-smoking and she felt it would be great to go non-smoking.
OPEN AGENDA (cont.):
Mr. Ryan Beisner addressed the Commission on the use of Lemon’s Park and Sixth Street Park for their winter disc golf tournament on February 28, 2009. Mr. Beisner commented that the colder the better for this one day tournament. Mr. Beisner stated that he had visited with Mr. Mark Eckhoff and he told him to clear it with the Commission. Mr. Beisner commented that they raise funds for donations to the food bank and that there was $257,000 raised nationwide for various organizations. Mr. Beisner explained that they were not looking for funds or to close the park. Mayor Nystrom questioned if there was a problem with them charging. Mr. Howard stated that he had not seen a contract that stated that, but that we would not want to close the park and then charge a fee. Commissioner Peltier asked if Mr. Beisner was just asking for use of the facility. Mr. Beisner stated that he was so that they could go ahead with equipment installation. Mr. Rambat commented that the equipment cannot get in the way of mowing and that if Mr. Eckhoff was fine with it, he was too. Mr. Howard added that the City had had no problems with them last year. A motion by Commissioner Borho to allow Pratt Disc Golf Club to use Lemon’s Park and Sixth Street Park on February 28, 2009 and to install permanent above ground equipment. The motion was seconded by Commissioner Peltier and carried unanimously.
ADJOURN:
Upon proper motion, the meeting was adjourned.
____________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
Monday, November 17, 2008
11/17/08 City Commission Agenda
MONDAY
NOVEMBER 17, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – November 03, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Presentation of 2008 Employee Service Awards – Mayor and Commission
5.2 Discussion on Draft Ordinance Concerning Smoking in Public Places – Ken Van Blaricum, City Attorney; Mayor and Commission
5.3 Further Discussion on Utilities at Pratt Area Humane Society’s New Location – Mayor, Commission & Staff
5.4 Consideration and Approval of Contracts for Sale of Property to City – Dave Howard, City Manager
· Josephine C. Lemon Trust #1
· Pratt Well Service, Inc
5.5 Discussion on Extending Christmas Holiday to Include Friday, December 26, 2008 – Mayor Nystrom
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
NOVEMBER 17, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – November 03, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Presentation of 2008 Employee Service Awards – Mayor and Commission
5.2 Discussion on Draft Ordinance Concerning Smoking in Public Places – Ken Van Blaricum, City Attorney; Mayor and Commission
5.3 Further Discussion on Utilities at Pratt Area Humane Society’s New Location – Mayor, Commission & Staff
5.4 Consideration and Approval of Contracts for Sale of Property to City – Dave Howard, City Manager
· Josephine C. Lemon Trust #1
· Pratt Well Service, Inc
5.5 Discussion on Extending Christmas Holiday to Include Friday, December 26, 2008 – Mayor Nystrom
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
Thursday, October 30, 2008
11/03/08 Commission Agenda
MONDAY
NOVEMBER 03, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – October 20, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Proclamation for National Hospice/Palliative Care Month – Mayor Nystrom; South Wind Hospice Representatives
5.2 Discussion with Thanksgiving Leadership Committee Concerning ‘New’ Leadership – Dwane DeWeese, Jennie Larrison (No info for packet)
5.3 Discussion on Utilities for Pratt Area Humane Society’s New Location – Mike Hill, Director
5.4 Consideration and Approval of 2008 CMB License for New Owner at 212 W. 1st (Century Fuels) – Steve Holmes, Chief of Police
5.5 Consideration and Approval of Street Closings for the Old Fashioned Christmas on November 22nd – Dave Howard, City Manager
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
NOVEMBER 03, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – October 20, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Proclamation for National Hospice/Palliative Care Month – Mayor Nystrom; South Wind Hospice Representatives
5.2 Discussion with Thanksgiving Leadership Committee Concerning ‘New’ Leadership – Dwane DeWeese, Jennie Larrison (No info for packet)
5.3 Discussion on Utilities for Pratt Area Humane Society’s New Location – Mike Hill, Director
5.4 Consideration and Approval of 2008 CMB License for New Owner at 212 W. 1st (Century Fuels) – Steve Holmes, Chief of Police
5.5 Consideration and Approval of Street Closings for the Old Fashioned Christmas on November 22nd – Dave Howard, City Manager
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
Wednesday, October 29, 2008
Approved Minutes of Recessed Meeting w/County 10/6/08
MONDAY
OCTOBER 06, 2008
The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Bill Hlavachick Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Sherry Kruse County Clerk
Charles Rinke County Commissioner
Joe Reynolds County Commissioner
Dwight Adams County Commissioner
Gordon Stull County Counselor
CALL TO ORDER:
Mayor Nystrom called the recessed meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
BUSINESS:
DISCUSSION ON HEIGHT RESTRICTION IN CITY AND COUNTY PERTAINING TO THE AIRPORT:
Mr. Reid Bell, Airport Manager, informed the Commissions that the Pratt Airport was rated as Regional, which was just under a Commercial rating. Mr. Bell explained that to have a Commercial rating you have to have longer runways and that they had been rated as Business until runway construction upgraded them to the Regional rating. Mr. Bell commented that the Pratt Airport was one of twenty airports that have the type of runway lights that use a beacon type light. Commissioner Borho questioned how many airports were rated as Regional. Mr. Bell stated that Goodland and Pratt were the current ones and that Oberlin had been but was dropped back to business due to lack of upgrades. Mr. Bell stated that an entity of Chicago was looking in our area and if wind generators were in that area, we would lose approaches and lose funding. Commissioner Borho questioned how many miles of clearance you need. Mr. Bell answered that it currently was 34 to 1, but he would want it 50 to 1. Commissioner Peltier asked about height restrictions. Mr. Bell stated that there were different criteria and that they do not want anything encroaching the air space. Commissioner Taylor commented that it was worth protecting to keep the Regional status and any funding available. Mr. Bell commented that microwave towers and wind generators can go up anywhere due to lack of zoning in the County. Commissioner Taylor questioned if the 3-mile area was as close as we could go for zoning issues. Counselor Gordon Stull stated that the zoning statute states that the entity within has the jurisdiction and the City is the only one that has that authority. Mr. Bell commented that he has nothing against wind generators, but that he does not want the adverse effect that they could cause. Commissioner Taylor commented that they have nothing in place to prevent someone from putting up something that would affect it later. Mr. Bell stated that if we do not protect the airspace, we have to pay back everything and that is considered a breach of contract for the grant. Mr. Stull commented that this statute had been in existence since 1947 and has never been challenged. Mr. Bell stated that they are making airports accountable and if wind generators go up, they punish the airport in that they are ineligible for any grant funds. City Manager Dave Howard commented that we need to see what they are talking about and how it is extended by a 3-D drawing. Mr. Howard added that if you plant a tree you would have to get a permit and you cannot regulate that in the County. Mr. Howard stated that the City does not issue permits in the County and even though the City has jurisdiction, no one in the County has to come in the City for a permit and we would not know if there is anything being built or put up. Mr. Howard continued stating that if we found out after the fact, then the City would have to have them tear it down and that he did not disagree with doing an ordinance, but that we have to make it useful to us. City Attorney Ken Van Blaricum commented that this was a model ordinance and we could work with it. Mr. Howard stated that the City taking over building permits in the County or zoning in the County was a deeper discussion and there would be a lot of ramifications. Mr. Bell commented that in Grant County any new proposed construction became a joint effort and those permits would have to cross the Airport manager’s desk. Mr. Howard repeated that there was no zoning in the County so there were no permits issued. Mr. Bell answered that the City has the authority to implement the zoning in their air space. Commissioner Reynolds commented that land owners want the towers to come in here. Mr. Bell stated that we just needed to review it. Mr. Stull commented that an Airport zoning commission could be established and it could involve the City zoning board and the Airport Authority. Commissioner Peltier commented that in all reality a tower could pop up before we have time to put this in place. Commissioner Borho questioned if what we have now was okay for the Regional status. Mr. Bell stated that we want to protect that status, but if someone came in and put something up, it would ruin the whole thing. Mr. Stull commented that we should be able to come to an agreement without zoning. Mr. Howard commented that it would be a good idea to get the City’s planning and zoning board and the Airport board together. Mr. Howard stated that all of the land owners would have to be notified and we would need to know how to explain this to them. Mr. Howard commented that he would visit with the planning commission at their next meeting.
COMMENTS FROM PARKWOOD VILLAGE:
Ms. Kelly Thomas informed the Commissioners that Reflections had been in business for two years and that the floor plan was very open and there were a lot of happy families. Ms. Thomas stated that in the past six months several of their residents at Parkwood had declined and needed more attention, so they were able to be moved to Reflections if their family was agreeable. Ms. Thomas commented that they are able to stay in Reflections until time for a nursing home. Ms. Thomas informed the Commissioners that if a spouse is having surgery at the hospital, they can stay at Parkwood for $30 a day with meals and this was an effort to try and reach out to see what needs they can assist with. Commissioner Peltier asked how you can utilize that if it is late at night. Ms. Thomas stated that someone is available 24/7 and that she would be glad to put some information at the hospital.
DISCUSSION ON PRAIRIE STAR HEALTH ISSUE:
Commissioner Reynolds stated that the doctors were not agreeable with the Prairie Star issue. Commissioner Adams stated that the County was looking at expanding the Health Department for people who cannot get medical care. Commissioner Borho commented that she was concerned with the financial questions they could not answer at the meeting she had attended. Commissioner Adams commented that private pay does not always mean Medicare or Blue Cross Blue Shield. Commissioner Reynolds noted that it would be better pay for Medicare and Medicaid. Commissioner Peltier stated that private pay is deceptive and that most do not have any means to pay for medical bills. Mr. Howard asked if emergency rooms were being used by people who cannot pay. Commissioner Peltier stated that you get a mix. Mr. Howard questioned if Commissioner Peltier sees that as a problem. Commissioner Peltier stated that private pays are not going to pay anyone and that Medicaid used to pay $55 per visit no matter what the reason was. Commissioner Reynolds commented that the hospital has to write so much off, because they are losing money. Commissioner Adams commented that there are similar problems with the Health Department and this program was to work with the Health Department and that the County Commission did not go out looking for this, that they had come to them. Commissioner Taylor questioned if the County owned all four floors at the hospital. Commissioner Adams stated that they did and that this program would be in another location. Mayor Nystrom asked where the other facility would be located. Commissioner Adams stated that it would be on the corner of Highway 54 and Howard Street and that it would be somewhat storm proof and house an ambulance and rescue vehicle.
NO SMOKING BAN:
Commissioner Reynolds asked if the City had thought about a no smoking ban in public places. Commissioner Rinke stated that Legends and the Pizza Hut were already non-smoking. Commissioner Adams added that Woody’s was also. Mayor Nystrom stated that the Club D’Est wants us to take the responsibility of making them go smoke free. Mr. Stull commented that if New York did it, everyone should be able to do it. Mr. Van Blaricum commented that it had been discussed that PCC go to a non-smoking campus. Commissioner Peltier commented that the hospital did that and that it was unenforceable outside. Commissioner Hlavachick commented that the businesses should handle it and leave the Commission out of it.
NEXT MEETING:
The County Commissioners left the meeting at 1:25 p.m., but discussed the next meeting date being set for February 02, 2009 at City Hall.
DISCUSSION ON HOUSING DEVELOPMENT:
City Manager Dave Howard commented to the Commission that he would like to know what everyone thinks about the future housing development with everything that has happened in the last few weeks. Commissioner Taylor stated that the Southern Baptist Church was concerned because they had wanted to purchase land from Blake Himmelwright for some time to expand the church and they wondered how we would feel about them purchasing part of that land. Commissioner Taylor added that the church did not want to get land locked and that Reverend Fleener would be at the meeting tonight to discuss the purchase of 2.4 acres west of the church. Commissioner Borho asked why they had not thought of this before. Commissioner Taylor stated that they did not think there was a big rush. Mr. Howard commented that the church was an issue, but the bigger issue was if we were going to do it. Commissioner Borho commented that we had been discussing this for many months before the crash on Wall Street and we should purchase the land for the extension of Maple Street and let the development come later. Commissioner Taylor commented that he was getting cold feet not because of the economy of Pratt, but of the nation. Commissioner Taylor added that if oil and grain go down it could hurt our economy. Commissioner Taylor questioned the property behind Wal-Mart and developing it. Mr. Howard stated that it would have to be annexed, zoned and replated and it would make an ideal place with Wal-Mart and the ball park right there. Commissioner Peltier stated that the land was not a location that was appropriate for housing and that the land in Pratt was full. Commissioner Hlavachick commented that South Central Foundation had commented that they are looking for low to medium housing and this development was at the top. Commissioner Peltier commented that the cheapest entry level house could not be built for less than $150,000 and these would not be entry level homes. Mayor Nystrom commented that it was phenomenal what was happening in town. Mayor Nystrom stated that we should purchase the land and identify it to a realtor. Mr. Howard stated that we should purchase the land and develop Maple Street and see what happens.
Mr. Howard commented that we were getting a new motel and that they had closed on the property south of Comfort Suites. Mr. Howard stated that if we buy the land and develop the street, then we could start engineering and evaluate the economy in the meantime. Commissioner Taylor stated that it might be wise to do a survey. Mr. Howard commented that we could get an article in the paper and have people let us know what they think. Mr. Howard stated that Maple Street should be a separate project and that, while we are engineering Maple Street, we could tie in the other piece of road and if the economy goes bad, we can do the development 20 years down the road. Commissioner Peltier stated that he disagreed and that you do not want to go 20 years without development in Pratt. Commissioner Taylor stated that we should do Maple Street and then when people drive by that area, they may see that that would be a nice place to build. Commissioner Taylor added that purchasing the land does not obligate us to develop it.
Mr. Howard showed the Commission the land that the church was interested in and commented that we were being asked to make a decision before we know what we are doing. Mayor Nystrom commented that it should go on an agenda since we are dealing with taxpayer’s money and we do not want any surprises. Commissioner Taylor questioned doing a revised agenda for tonight’s meeting to discuss the purchase of the property from Himmelwright Trust and Pratt Well Service. Mr. Howard stated that we should give the people notice by publishing it in the paper and then have it on an agenda. Mayor Nystrom stated that the Commissioners are in agreement that Mr. Howard had their permission to get options on the land.
ADJOURN:
A motion by Commissioner Borho to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
_______________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
______________________________________
LUANN KRAMER, City Clerk
**Change on page 3, by motion, to omit that Woody’s was also a non-smoking establishment.
OCTOBER 06, 2008
The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Bill Hlavachick Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Sherry Kruse County Clerk
Charles Rinke County Commissioner
Joe Reynolds County Commissioner
Dwight Adams County Commissioner
Gordon Stull County Counselor
CALL TO ORDER:
Mayor Nystrom called the recessed meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
BUSINESS:
DISCUSSION ON HEIGHT RESTRICTION IN CITY AND COUNTY PERTAINING TO THE AIRPORT:
Mr. Reid Bell, Airport Manager, informed the Commissions that the Pratt Airport was rated as Regional, which was just under a Commercial rating. Mr. Bell explained that to have a Commercial rating you have to have longer runways and that they had been rated as Business until runway construction upgraded them to the Regional rating. Mr. Bell commented that the Pratt Airport was one of twenty airports that have the type of runway lights that use a beacon type light. Commissioner Borho questioned how many airports were rated as Regional. Mr. Bell stated that Goodland and Pratt were the current ones and that Oberlin had been but was dropped back to business due to lack of upgrades. Mr. Bell stated that an entity of Chicago was looking in our area and if wind generators were in that area, we would lose approaches and lose funding. Commissioner Borho questioned how many miles of clearance you need. Mr. Bell answered that it currently was 34 to 1, but he would want it 50 to 1. Commissioner Peltier asked about height restrictions. Mr. Bell stated that there were different criteria and that they do not want anything encroaching the air space. Commissioner Taylor commented that it was worth protecting to keep the Regional status and any funding available. Mr. Bell commented that microwave towers and wind generators can go up anywhere due to lack of zoning in the County. Commissioner Taylor questioned if the 3-mile area was as close as we could go for zoning issues. Counselor Gordon Stull stated that the zoning statute states that the entity within has the jurisdiction and the City is the only one that has that authority. Mr. Bell commented that he has nothing against wind generators, but that he does not want the adverse effect that they could cause. Commissioner Taylor commented that they have nothing in place to prevent someone from putting up something that would affect it later. Mr. Bell stated that if we do not protect the airspace, we have to pay back everything and that is considered a breach of contract for the grant. Mr. Stull commented that this statute had been in existence since 1947 and has never been challenged. Mr. Bell stated that they are making airports accountable and if wind generators go up, they punish the airport in that they are ineligible for any grant funds. City Manager Dave Howard commented that we need to see what they are talking about and how it is extended by a 3-D drawing. Mr. Howard added that if you plant a tree you would have to get a permit and you cannot regulate that in the County. Mr. Howard stated that the City does not issue permits in the County and even though the City has jurisdiction, no one in the County has to come in the City for a permit and we would not know if there is anything being built or put up. Mr. Howard continued stating that if we found out after the fact, then the City would have to have them tear it down and that he did not disagree with doing an ordinance, but that we have to make it useful to us. City Attorney Ken Van Blaricum commented that this was a model ordinance and we could work with it. Mr. Howard stated that the City taking over building permits in the County or zoning in the County was a deeper discussion and there would be a lot of ramifications. Mr. Bell commented that in Grant County any new proposed construction became a joint effort and those permits would have to cross the Airport manager’s desk. Mr. Howard repeated that there was no zoning in the County so there were no permits issued. Mr. Bell answered that the City has the authority to implement the zoning in their air space. Commissioner Reynolds commented that land owners want the towers to come in here. Mr. Bell stated that we just needed to review it. Mr. Stull commented that an Airport zoning commission could be established and it could involve the City zoning board and the Airport Authority. Commissioner Peltier commented that in all reality a tower could pop up before we have time to put this in place. Commissioner Borho questioned if what we have now was okay for the Regional status. Mr. Bell stated that we want to protect that status, but if someone came in and put something up, it would ruin the whole thing. Mr. Stull commented that we should be able to come to an agreement without zoning. Mr. Howard commented that it would be a good idea to get the City’s planning and zoning board and the Airport board together. Mr. Howard stated that all of the land owners would have to be notified and we would need to know how to explain this to them. Mr. Howard commented that he would visit with the planning commission at their next meeting.
COMMENTS FROM PARKWOOD VILLAGE:
Ms. Kelly Thomas informed the Commissioners that Reflections had been in business for two years and that the floor plan was very open and there were a lot of happy families. Ms. Thomas stated that in the past six months several of their residents at Parkwood had declined and needed more attention, so they were able to be moved to Reflections if their family was agreeable. Ms. Thomas commented that they are able to stay in Reflections until time for a nursing home. Ms. Thomas informed the Commissioners that if a spouse is having surgery at the hospital, they can stay at Parkwood for $30 a day with meals and this was an effort to try and reach out to see what needs they can assist with. Commissioner Peltier asked how you can utilize that if it is late at night. Ms. Thomas stated that someone is available 24/7 and that she would be glad to put some information at the hospital.
DISCUSSION ON PRAIRIE STAR HEALTH ISSUE:
Commissioner Reynolds stated that the doctors were not agreeable with the Prairie Star issue. Commissioner Adams stated that the County was looking at expanding the Health Department for people who cannot get medical care. Commissioner Borho commented that she was concerned with the financial questions they could not answer at the meeting she had attended. Commissioner Adams commented that private pay does not always mean Medicare or Blue Cross Blue Shield. Commissioner Reynolds noted that it would be better pay for Medicare and Medicaid. Commissioner Peltier stated that private pay is deceptive and that most do not have any means to pay for medical bills. Mr. Howard asked if emergency rooms were being used by people who cannot pay. Commissioner Peltier stated that you get a mix. Mr. Howard questioned if Commissioner Peltier sees that as a problem. Commissioner Peltier stated that private pays are not going to pay anyone and that Medicaid used to pay $55 per visit no matter what the reason was. Commissioner Reynolds commented that the hospital has to write so much off, because they are losing money. Commissioner Adams commented that there are similar problems with the Health Department and this program was to work with the Health Department and that the County Commission did not go out looking for this, that they had come to them. Commissioner Taylor questioned if the County owned all four floors at the hospital. Commissioner Adams stated that they did and that this program would be in another location. Mayor Nystrom asked where the other facility would be located. Commissioner Adams stated that it would be on the corner of Highway 54 and Howard Street and that it would be somewhat storm proof and house an ambulance and rescue vehicle.
NO SMOKING BAN:
Commissioner Reynolds asked if the City had thought about a no smoking ban in public places. Commissioner Rinke stated that Legends and the Pizza Hut were already non-smoking. Commissioner Adams added that Woody’s was also. Mayor Nystrom stated that the Club D’Est wants us to take the responsibility of making them go smoke free. Mr. Stull commented that if New York did it, everyone should be able to do it. Mr. Van Blaricum commented that it had been discussed that PCC go to a non-smoking campus. Commissioner Peltier commented that the hospital did that and that it was unenforceable outside. Commissioner Hlavachick commented that the businesses should handle it and leave the Commission out of it.
NEXT MEETING:
The County Commissioners left the meeting at 1:25 p.m., but discussed the next meeting date being set for February 02, 2009 at City Hall.
DISCUSSION ON HOUSING DEVELOPMENT:
City Manager Dave Howard commented to the Commission that he would like to know what everyone thinks about the future housing development with everything that has happened in the last few weeks. Commissioner Taylor stated that the Southern Baptist Church was concerned because they had wanted to purchase land from Blake Himmelwright for some time to expand the church and they wondered how we would feel about them purchasing part of that land. Commissioner Taylor added that the church did not want to get land locked and that Reverend Fleener would be at the meeting tonight to discuss the purchase of 2.4 acres west of the church. Commissioner Borho asked why they had not thought of this before. Commissioner Taylor stated that they did not think there was a big rush. Mr. Howard commented that the church was an issue, but the bigger issue was if we were going to do it. Commissioner Borho commented that we had been discussing this for many months before the crash on Wall Street and we should purchase the land for the extension of Maple Street and let the development come later. Commissioner Taylor commented that he was getting cold feet not because of the economy of Pratt, but of the nation. Commissioner Taylor added that if oil and grain go down it could hurt our economy. Commissioner Taylor questioned the property behind Wal-Mart and developing it. Mr. Howard stated that it would have to be annexed, zoned and replated and it would make an ideal place with Wal-Mart and the ball park right there. Commissioner Peltier stated that the land was not a location that was appropriate for housing and that the land in Pratt was full. Commissioner Hlavachick commented that South Central Foundation had commented that they are looking for low to medium housing and this development was at the top. Commissioner Peltier commented that the cheapest entry level house could not be built for less than $150,000 and these would not be entry level homes. Mayor Nystrom commented that it was phenomenal what was happening in town. Mayor Nystrom stated that we should purchase the land and identify it to a realtor. Mr. Howard stated that we should purchase the land and develop Maple Street and see what happens.
Mr. Howard commented that we were getting a new motel and that they had closed on the property south of Comfort Suites. Mr. Howard stated that if we buy the land and develop the street, then we could start engineering and evaluate the economy in the meantime. Commissioner Taylor stated that it might be wise to do a survey. Mr. Howard commented that we could get an article in the paper and have people let us know what they think. Mr. Howard stated that Maple Street should be a separate project and that, while we are engineering Maple Street, we could tie in the other piece of road and if the economy goes bad, we can do the development 20 years down the road. Commissioner Peltier stated that he disagreed and that you do not want to go 20 years without development in Pratt. Commissioner Taylor stated that we should do Maple Street and then when people drive by that area, they may see that that would be a nice place to build. Commissioner Taylor added that purchasing the land does not obligate us to develop it.
Mr. Howard showed the Commission the land that the church was interested in and commented that we were being asked to make a decision before we know what we are doing. Mayor Nystrom commented that it should go on an agenda since we are dealing with taxpayer’s money and we do not want any surprises. Commissioner Taylor questioned doing a revised agenda for tonight’s meeting to discuss the purchase of the property from Himmelwright Trust and Pratt Well Service. Mr. Howard stated that we should give the people notice by publishing it in the paper and then have it on an agenda. Mayor Nystrom stated that the Commissioners are in agreement that Mr. Howard had their permission to get options on the land.
ADJOURN:
A motion by Commissioner Borho to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
_______________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
______________________________________
LUANN KRAMER, City Clerk
**Change on page 3, by motion, to omit that Woody’s was also a non-smoking establishment.
Approved Minutes 10/06/08
MONDAY
OCTOBER 06, 2008
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Bill Hlavachick Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russ Rambat Public Works Director
Steve Holmes Chief of Police
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Nystrom called the regular session to order. The Mayor instructed the Clerk to note that all Commissioners were present.
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the September 15, 2008 regular Commission meeting. The motion was seconded by Commissioner Borho and carried unanimously.
OPEN AGENDA:
Reverend Bob Fleener of the Southern Baptist Church addressed the Commission concerning purchasing 2.4 acres of land that the newspaper had mentioned the City was buying from Blake Himmelwright. Rev. Fleener commented that Mr. Himmelwright had said that he could not sale due to the contract with the City and they do not know how to proceed. Rev. Fleener added that they do not want to get landlocked and have no room to grow. Mayor Nystrom stated that the City did a preliminary drawing for the media and that we have not exercised the right to purchase. Mayor Nystrom added that to sell any form of the property would require the City to do an engineer study and that had not been started yet. Mayor Nystrom commented that he was not negative on the church having some of the property, but we do not know the boundaries. Commissioner Borho commented that we were glad to know the church’s plans. Commissioner Taylor stated the City did not want to land lock the church, but it was too early to dedicate property to be sold. Commissioner Taylor added that he was in favor of some sort of expansion of the church’s property and that the City has the church’s best interest at heart. City Manager Dave Howard stated that if the City obtains the property, it would be nice to see how the expansion of the church would be laid out so that can be considered when designing the Maple Street project. Commissioner Taylor added that the project would make an easy access off of the extension of Maple Street. Mr. Howard commented that if we know their plans it would help us to know where to place curb cuts. Mayor Nystrom commented that we should know more after the first of the year and that the City was moving cautiously with all of the things happening in the world. Reverend Fleener thanked the Commission for their time. Mayor Nystrom stated that we would keep them informed.
BUSINESS:
PUBLIC HEARING REGARDING THE KANSAS WATER SUPPLY LOAN FUND:
1. OPEN PUBLIC HEARING BY MOTION:
A motion by Mayor Nystrom to open the public hearing concerning the Kansas water supply loan fund. The motion was seconded by Commissioner Taylor and carried unanimously.
2. DISCUSSION ON KANSAS WATER SUPPLY LOAN:
Alan Luttrell, EBH Engineering, stated that the purpose of the hearing was to go over the scope of what we were doing. Mr. Luttrell commented that the City would be replacing water line from First Street to Sixth Street in conjunction with the Main Street Project. Mr. Luttrell informed the Commission that the water line was well over 50 years old and you do not want to have to come back and patch it later. Mr. Luttrell stated that the City has received a Geo improvement grant thru KDOT and have two applications thru KLINK, but they do not pay for curb and gutter replacement. Mr. Luttrell commented that the project costs a year ago were over $1,000,000 and that it was a 2011 project; which the state’s fiscal year would start in July 2010. Mr. Luttrell stated that the loan can be for up to 20 years and the current interest rate was at 3.75%. Mr. Luttrell commented that there is a downtown improvement project thru KDOT that pays 80/20 and a lot of little things could be done at the same time that would be beneficial to the downtown. City Manager Dave Howard commented that the business owners have not been informed of what could be involved with the improvement project and that it would add time to the project. Mr. Luttrell commented that this was the most economical way to get things done.
3. CLOSE PUBLIC HEARING BY MOTION:
A motion by Commissioner Borho to close the public hearing. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 100608 AUTHORIZING COMPLETION OF APPLICATION TO KDHE REGARDING LOAN:
Mr. Luttrell stated that this resolution was needed to complete the application and authorizes the City Manager and City Clerk to be the official signers of the application.
The following Resolution 100608 was then presented to the Commission for their approval: A RESOLUTION AUTHORIZING THE COMPLETION OF AN APPLICATION TO THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT REGARDING A LOAN FROM THE KANSAS PUBLIC WATER SUPPLY LOAN FUND. A motion by Commissioner Borho to adopt Resolution 100608 authorizing the completion of an application to KDHE regarding the loan from the Kansas Public Water Supply Loan fund. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT TO HAVE EBH AS ENGINEER ON MAIN STREET PROJECT:
Mr. Luttrell stated that this contract was also part of the application process. Mr. Luttrell commented that the contract was for the water line design from First Street to Sixth Street and that part B showed that it would be on a per hour basis. Mr. Luttrell commented that we have the potential to not spend as much as stated. A motion by Commissioner Hlavachick to approve the contract for engineering services with EBH & Associates of Pratt for the water line project on Main Street. The motion was seconded by Commissioner Borho and carried unanimously.
CONSIDERATION AND APPROVAL FOR THE USE OF THE OLD JC FOODS BUILDING FOR DISTRIBUTION OF BICYCLES TO YOUTH IN NEED OF A BIKE:
Mr. Ken Beckman of the Optimist Club stated that they had used the JC Foods building a few months ago so they could receive used bicycles. Mr. Beckman asked the Commission to consider letting the Optimist Club use the building again, but this time it would be for distribution of bikes in the community from October 20th to about the second week of December. Mr. Beckman commented that they had collected eighty-five bikes for repair. A motion by Commissioner Taylor to allow the Optimist Club to use the JC Foods building to distribute bikes from October 20th thru the second week of December. The motion was seconded by Commissioner Hlavachick. Commissioner Borho questioned what would happen if someone broke into the building and stole the bikes. Optimist Club President Duane DeWeese stated that they have more that they could pick up and that there are around 5,000 bikes there for repair. Mayor Nystrom asked if this was an inmate program. Mr. DeWeese stated that it was and that Wal-Mart has donated several things for the repairs. Commissioner Peltier asked how much they charge for bikes. Mr. DeWeese stated that you get back what you gave. Mr. Beckman added that he did not think that they would get eighty-five bikes back, but there was still no cost to the recipients. Police Chief Steve Holmes asked if more bikes can be taken up when they go. Mr. DeWeese stated that he could take another load. Chief Holmes stated that he had to go to the public first and then any that are left could be taken up for repairs. Mayor Nystrom asked if there was any more discussion. Not hearing any, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE SALE OF PROPERTY AT PRAIRIE PARKWAY BUSINESS PARK:
Mr. Paul Olsen, ED Board member, addressed the Commission on the sale of property at the Business Park to Siroky Oil Management. Mr. Olsen stated that Mr. Siroky was going to build a building and would be willing to pay what it costs. Mr. Olsen commented that Mr. Siroky would have oilfield items on the property and he would keep it neat. Mr. Howard stated that the cost would be the same as K.I.T.S. Manufacturing. Commissioner Taylor asked if that was a little low now. Mr. Howard stated that two other lots were sold and one other one was being looked at. Mr. Howard commented that if everybody purchases those, we would not have any left. A motion by Commissioner Borho to approve the sale of Lot 2, Block B in the Prairie Parkway Business Park to Siroky Oil Management for .129 cents per square feet. The motion was seconded by Commissioner Hlavachick and carried unanimously. Commissioner Borho questioned if this would create any jobs. Mr. Olsen stated that it depends on what develops.
CONSIDERATION AND APPROVAL OF A BID FOR A STAINLESS STEEL V-BOX SAND AND SALT SPREADER FOR THE STREET DEPARTMENT:
Public Works Director Russ Rambat stated that the street department was in need of a third unit to spread sand and salt. Mr. Rambat commented that a bid of $16,224 had come from Midwest Truck Equipment and a bid of $15,323 from Kansas Truck Equipment Company. Mr. Rambat recommended to the Commission the low bid of $15,323 from Kansas Truck Equipment. Commissioner Taylor asked if anyone local bid. Mr. Rambat stated that there was no one local. Commissioner Peltier questioned if this was something that we needed. Mr. Rambat answered that the more we can get out the better the streets will be. Mr. Rambat commented that he had priced this a couple of years ago and it was at $9,000 so the price has gone up. A motion by Commissioner Taylor to purchase a stainless steel V-box sand and salt spreader from Kansas Truck Equipment for $15,323. The motion was seconded by Commissioner Borho and carried unanimously.
FACILITY USAGE BY USD #382 (INFORMATIONAL ONLY):
Recreation Director Bruce Pinkall stated that he had basic information on the facility usage by the school. Mr. Pinkall commented that his intent was to try to increase communications and understanding on the use of facilities and to work with the school on exact dates and times. Mr. Pinkall stated that there had already been activities in September and October, but he was hoping for commitments for a year so that we have time for street closings and to have the use of the pool in the fall taken care of before school is out. Commissioner Taylor asked if they would still be using the Municipal Building for the scholarship banquet. Mr. Pinkall stated that they were at this time. Mr. Pinkall stated that he had talked to Mr. Nightengale about using the gym for volleyball and he said that it was to be used for USD events only so we could not use it. Mayor Nystrom questioned if there was any financial reimbursement. Mr. Pinkall stated that there was not for the use of our facilities and had been that way for a long time. Mayor Nystrom commented that it should work both ways. Mr. Pinkall commented that Mr. Nightengale would be talking to Dr. Glen Davis about this. Mayor Nystrom stated that we should invite them to come to a Commission meeting to discuss this. Commissioner Taylor commented that one night was not going to hurt the gym floor in their new facility. Mr. Howard commented that they use the ball field and our labor. Mr. Pinkall commented that there is wear and tear on it everyday. Mayor Nystrom stated that the city had gone to a lot of work to make the school possible and that Mr. Pinkall should forego Mr. Nightengale and go straight to Dr. Davis.
REPORTS:
Grant on water line at Ethanol Plant:
City Manager Dave Howard reported to the Commission that the CDBG grant for the waterline to the Ethanol Plant was 50/50, but he had received a letter stating that the CDBG had adverted the remainder of the grant and the loan had been forgiven.
Gateway files Chapter 11:
Mr. Howard informed the Commission that Gateway had filed Chapter 11 bankruptcy. Mayor Nystrom questioned if Chapter 11 was reorganization. City Attorney Ken Van Blaricum stated that it was a long process and they propose what they will do, the creditors and trustees are heard and the judge rules on it. Commissioner Borho asked if the creditors get documents of the meetings. Mr. Van Blaricum stated that they do and we would be invited to that.
New motel:
Mr. Howard stated that the new motel was going to be a Holiday Inn Express next to the Comfort Suites. Mayor Nystrom asked who owns Holiday Inns. Commissioner Peltier answered that they are publically traded.
Letter from Alltel:
Mr. Howard informed the Commission that we had received a letter from Alltel and they had sent $250 for the permit to investigate the site to see if it was the appropriate place and that this had been part of the agreement. Mayor Nystrom questioned if we would have to build around them if something happened to the building. Mr. Howard stated that we would. Mr. Van Blaricum stated that they had signed the agreement and that was a good sign. Mr. Howard added that they have a year to do the investigation.
Red Cross Survey:
Mr. Howard stated that the Red Cross had been doing their survey for shelter needs and that the Community Center and Municipal Building were on their list. Mr. Howard commented that he did not know if this had to be approved yearly if they want to continue. Commissioner Borho stated that it could be put on the next agenda. Mr. Howard commented that it had not been a problem in the past.
Curb and Gutter:
Public Works Director Russ Rambat stated that the curb and gutter project had finished handicap ramps on First Street and would be jumping to Second Street behind Alco. Mr. Rambat added that they would be tearing out the concrete on the north side of the Municipal Building, which would increase the appearance of the building. Mr. Rambat commented that with two additions to the street department they could begin working on replacing bricks again.
Slurry Seal:
Mr. Rambat stated that the slurry seal was finished for the year. Mr. Rambat commented that it had improved Rochester Street and that they had also done both entrances at the Airport.
PCC Rodeo:
Mr. Rambat stated that the college rodeo was this week and that we were ready for them.
NBC Hap Dumont meeting:
Recreation Director Bruce Pinkall stated that he had attended the NBC Hap Dumont meetings and Pratt was awarded the state tournament again and also a World Series.
Spray paint at Complex:
Mr. Pinkall informed the Commission that there had been an issue with some spray paint at the Sports Complex, but with the cameras they think they know who did it. Mr. Pinkall commented that there had been around eighty-two people in and out of the Complex over the weekend to play on the playground equipment.
Peace Officers conference:
Police Chief Steve Holmes stated that he would be attending the Peace Officers conference the next three days.
Sales tax report:
Finance Director Diana Garten informed the Commission that the sales tax was down for September, but was up for the year.
KMU Workshop:
City Clerk LuAnn Kramer informed the Commission that she had attended a KMU Workshop and had received useful information on dealing with delinquent customers and other useful information that would benefit the City in the utility department. Ms. Kramer stated that she had revised the code and would be reviewing it with Mr. Howard and Mr. Van Blaricum before the year end.
Welcome Jim back:
Commissioner Hlavachick welcomed Mr. Jim Zeltner back to our meeting. Mr. Zeltner thanked the Commission and reported that the first properties that we had taken down had been sold and there were plans in the making. Mr. Zeltner also reported that sheds and garages were being built where old ones had been torn down and that there was a lot of things coming up in the next sixty days.
North Oak:
Commissioner Borho questioned if the house on the northeast corner of North Oak Street and Blaine Street or Cleveland Street was on our list. Mr. Zeltner stated that he would check on that.
ADJOURN:
A motion by Commissioner Borho to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
________________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
OCTOBER 06, 2008
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Eric Nystrom Mayor
Glenna Borho Commissioner
Jeff Taylor Commissioner
Bill Hlavachick Commissioner
Willy Peltier Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russ Rambat Public Works Director
Steve Holmes Chief of Police
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Nystrom called the regular session to order. The Mayor instructed the Clerk to note that all Commissioners were present.
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the September 15, 2008 regular Commission meeting. The motion was seconded by Commissioner Borho and carried unanimously.
OPEN AGENDA:
Reverend Bob Fleener of the Southern Baptist Church addressed the Commission concerning purchasing 2.4 acres of land that the newspaper had mentioned the City was buying from Blake Himmelwright. Rev. Fleener commented that Mr. Himmelwright had said that he could not sale due to the contract with the City and they do not know how to proceed. Rev. Fleener added that they do not want to get landlocked and have no room to grow. Mayor Nystrom stated that the City did a preliminary drawing for the media and that we have not exercised the right to purchase. Mayor Nystrom added that to sell any form of the property would require the City to do an engineer study and that had not been started yet. Mayor Nystrom commented that he was not negative on the church having some of the property, but we do not know the boundaries. Commissioner Borho commented that we were glad to know the church’s plans. Commissioner Taylor stated the City did not want to land lock the church, but it was too early to dedicate property to be sold. Commissioner Taylor added that he was in favor of some sort of expansion of the church’s property and that the City has the church’s best interest at heart. City Manager Dave Howard stated that if the City obtains the property, it would be nice to see how the expansion of the church would be laid out so that can be considered when designing the Maple Street project. Commissioner Taylor added that the project would make an easy access off of the extension of Maple Street. Mr. Howard commented that if we know their plans it would help us to know where to place curb cuts. Mayor Nystrom commented that we should know more after the first of the year and that the City was moving cautiously with all of the things happening in the world. Reverend Fleener thanked the Commission for their time. Mayor Nystrom stated that we would keep them informed.
BUSINESS:
PUBLIC HEARING REGARDING THE KANSAS WATER SUPPLY LOAN FUND:
1. OPEN PUBLIC HEARING BY MOTION:
A motion by Mayor Nystrom to open the public hearing concerning the Kansas water supply loan fund. The motion was seconded by Commissioner Taylor and carried unanimously.
2. DISCUSSION ON KANSAS WATER SUPPLY LOAN:
Alan Luttrell, EBH Engineering, stated that the purpose of the hearing was to go over the scope of what we were doing. Mr. Luttrell commented that the City would be replacing water line from First Street to Sixth Street in conjunction with the Main Street Project. Mr. Luttrell informed the Commission that the water line was well over 50 years old and you do not want to have to come back and patch it later. Mr. Luttrell stated that the City has received a Geo improvement grant thru KDOT and have two applications thru KLINK, but they do not pay for curb and gutter replacement. Mr. Luttrell commented that the project costs a year ago were over $1,000,000 and that it was a 2011 project; which the state’s fiscal year would start in July 2010. Mr. Luttrell stated that the loan can be for up to 20 years and the current interest rate was at 3.75%. Mr. Luttrell commented that there is a downtown improvement project thru KDOT that pays 80/20 and a lot of little things could be done at the same time that would be beneficial to the downtown. City Manager Dave Howard commented that the business owners have not been informed of what could be involved with the improvement project and that it would add time to the project. Mr. Luttrell commented that this was the most economical way to get things done.
3. CLOSE PUBLIC HEARING BY MOTION:
A motion by Commissioner Borho to close the public hearing. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 100608 AUTHORIZING COMPLETION OF APPLICATION TO KDHE REGARDING LOAN:
Mr. Luttrell stated that this resolution was needed to complete the application and authorizes the City Manager and City Clerk to be the official signers of the application.
The following Resolution 100608 was then presented to the Commission for their approval: A RESOLUTION AUTHORIZING THE COMPLETION OF AN APPLICATION TO THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT REGARDING A LOAN FROM THE KANSAS PUBLIC WATER SUPPLY LOAN FUND. A motion by Commissioner Borho to adopt Resolution 100608 authorizing the completion of an application to KDHE regarding the loan from the Kansas Public Water Supply Loan fund. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF CONTRACT TO HAVE EBH AS ENGINEER ON MAIN STREET PROJECT:
Mr. Luttrell stated that this contract was also part of the application process. Mr. Luttrell commented that the contract was for the water line design from First Street to Sixth Street and that part B showed that it would be on a per hour basis. Mr. Luttrell commented that we have the potential to not spend as much as stated. A motion by Commissioner Hlavachick to approve the contract for engineering services with EBH & Associates of Pratt for the water line project on Main Street. The motion was seconded by Commissioner Borho and carried unanimously.
CONSIDERATION AND APPROVAL FOR THE USE OF THE OLD JC FOODS BUILDING FOR DISTRIBUTION OF BICYCLES TO YOUTH IN NEED OF A BIKE:
Mr. Ken Beckman of the Optimist Club stated that they had used the JC Foods building a few months ago so they could receive used bicycles. Mr. Beckman asked the Commission to consider letting the Optimist Club use the building again, but this time it would be for distribution of bikes in the community from October 20th to about the second week of December. Mr. Beckman commented that they had collected eighty-five bikes for repair. A motion by Commissioner Taylor to allow the Optimist Club to use the JC Foods building to distribute bikes from October 20th thru the second week of December. The motion was seconded by Commissioner Hlavachick. Commissioner Borho questioned what would happen if someone broke into the building and stole the bikes. Optimist Club President Duane DeWeese stated that they have more that they could pick up and that there are around 5,000 bikes there for repair. Mayor Nystrom asked if this was an inmate program. Mr. DeWeese stated that it was and that Wal-Mart has donated several things for the repairs. Commissioner Peltier asked how much they charge for bikes. Mr. DeWeese stated that you get back what you gave. Mr. Beckman added that he did not think that they would get eighty-five bikes back, but there was still no cost to the recipients. Police Chief Steve Holmes asked if more bikes can be taken up when they go. Mr. DeWeese stated that he could take another load. Chief Holmes stated that he had to go to the public first and then any that are left could be taken up for repairs. Mayor Nystrom asked if there was any more discussion. Not hearing any, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE SALE OF PROPERTY AT PRAIRIE PARKWAY BUSINESS PARK:
Mr. Paul Olsen, ED Board member, addressed the Commission on the sale of property at the Business Park to Siroky Oil Management. Mr. Olsen stated that Mr. Siroky was going to build a building and would be willing to pay what it costs. Mr. Olsen commented that Mr. Siroky would have oilfield items on the property and he would keep it neat. Mr. Howard stated that the cost would be the same as K.I.T.S. Manufacturing. Commissioner Taylor asked if that was a little low now. Mr. Howard stated that two other lots were sold and one other one was being looked at. Mr. Howard commented that if everybody purchases those, we would not have any left. A motion by Commissioner Borho to approve the sale of Lot 2, Block B in the Prairie Parkway Business Park to Siroky Oil Management for .129 cents per square feet. The motion was seconded by Commissioner Hlavachick and carried unanimously. Commissioner Borho questioned if this would create any jobs. Mr. Olsen stated that it depends on what develops.
CONSIDERATION AND APPROVAL OF A BID FOR A STAINLESS STEEL V-BOX SAND AND SALT SPREADER FOR THE STREET DEPARTMENT:
Public Works Director Russ Rambat stated that the street department was in need of a third unit to spread sand and salt. Mr. Rambat commented that a bid of $16,224 had come from Midwest Truck Equipment and a bid of $15,323 from Kansas Truck Equipment Company. Mr. Rambat recommended to the Commission the low bid of $15,323 from Kansas Truck Equipment. Commissioner Taylor asked if anyone local bid. Mr. Rambat stated that there was no one local. Commissioner Peltier questioned if this was something that we needed. Mr. Rambat answered that the more we can get out the better the streets will be. Mr. Rambat commented that he had priced this a couple of years ago and it was at $9,000 so the price has gone up. A motion by Commissioner Taylor to purchase a stainless steel V-box sand and salt spreader from Kansas Truck Equipment for $15,323. The motion was seconded by Commissioner Borho and carried unanimously.
FACILITY USAGE BY USD #382 (INFORMATIONAL ONLY):
Recreation Director Bruce Pinkall stated that he had basic information on the facility usage by the school. Mr. Pinkall commented that his intent was to try to increase communications and understanding on the use of facilities and to work with the school on exact dates and times. Mr. Pinkall stated that there had already been activities in September and October, but he was hoping for commitments for a year so that we have time for street closings and to have the use of the pool in the fall taken care of before school is out. Commissioner Taylor asked if they would still be using the Municipal Building for the scholarship banquet. Mr. Pinkall stated that they were at this time. Mr. Pinkall stated that he had talked to Mr. Nightengale about using the gym for volleyball and he said that it was to be used for USD events only so we could not use it. Mayor Nystrom questioned if there was any financial reimbursement. Mr. Pinkall stated that there was not for the use of our facilities and had been that way for a long time. Mayor Nystrom commented that it should work both ways. Mr. Pinkall commented that Mr. Nightengale would be talking to Dr. Glen Davis about this. Mayor Nystrom stated that we should invite them to come to a Commission meeting to discuss this. Commissioner Taylor commented that one night was not going to hurt the gym floor in their new facility. Mr. Howard commented that they use the ball field and our labor. Mr. Pinkall commented that there is wear and tear on it everyday. Mayor Nystrom stated that the city had gone to a lot of work to make the school possible and that Mr. Pinkall should forego Mr. Nightengale and go straight to Dr. Davis.
REPORTS:
Grant on water line at Ethanol Plant:
City Manager Dave Howard reported to the Commission that the CDBG grant for the waterline to the Ethanol Plant was 50/50, but he had received a letter stating that the CDBG had adverted the remainder of the grant and the loan had been forgiven.
Gateway files Chapter 11:
Mr. Howard informed the Commission that Gateway had filed Chapter 11 bankruptcy. Mayor Nystrom questioned if Chapter 11 was reorganization. City Attorney Ken Van Blaricum stated that it was a long process and they propose what they will do, the creditors and trustees are heard and the judge rules on it. Commissioner Borho asked if the creditors get documents of the meetings. Mr. Van Blaricum stated that they do and we would be invited to that.
New motel:
Mr. Howard stated that the new motel was going to be a Holiday Inn Express next to the Comfort Suites. Mayor Nystrom asked who owns Holiday Inns. Commissioner Peltier answered that they are publically traded.
Letter from Alltel:
Mr. Howard informed the Commission that we had received a letter from Alltel and they had sent $250 for the permit to investigate the site to see if it was the appropriate place and that this had been part of the agreement. Mayor Nystrom questioned if we would have to build around them if something happened to the building. Mr. Howard stated that we would. Mr. Van Blaricum stated that they had signed the agreement and that was a good sign. Mr. Howard added that they have a year to do the investigation.
Red Cross Survey:
Mr. Howard stated that the Red Cross had been doing their survey for shelter needs and that the Community Center and Municipal Building were on their list. Mr. Howard commented that he did not know if this had to be approved yearly if they want to continue. Commissioner Borho stated that it could be put on the next agenda. Mr. Howard commented that it had not been a problem in the past.
Curb and Gutter:
Public Works Director Russ Rambat stated that the curb and gutter project had finished handicap ramps on First Street and would be jumping to Second Street behind Alco. Mr. Rambat added that they would be tearing out the concrete on the north side of the Municipal Building, which would increase the appearance of the building. Mr. Rambat commented that with two additions to the street department they could begin working on replacing bricks again.
Slurry Seal:
Mr. Rambat stated that the slurry seal was finished for the year. Mr. Rambat commented that it had improved Rochester Street and that they had also done both entrances at the Airport.
PCC Rodeo:
Mr. Rambat stated that the college rodeo was this week and that we were ready for them.
NBC Hap Dumont meeting:
Recreation Director Bruce Pinkall stated that he had attended the NBC Hap Dumont meetings and Pratt was awarded the state tournament again and also a World Series.
Spray paint at Complex:
Mr. Pinkall informed the Commission that there had been an issue with some spray paint at the Sports Complex, but with the cameras they think they know who did it. Mr. Pinkall commented that there had been around eighty-two people in and out of the Complex over the weekend to play on the playground equipment.
Peace Officers conference:
Police Chief Steve Holmes stated that he would be attending the Peace Officers conference the next three days.
Sales tax report:
Finance Director Diana Garten informed the Commission that the sales tax was down for September, but was up for the year.
KMU Workshop:
City Clerk LuAnn Kramer informed the Commission that she had attended a KMU Workshop and had received useful information on dealing with delinquent customers and other useful information that would benefit the City in the utility department. Ms. Kramer stated that she had revised the code and would be reviewing it with Mr. Howard and Mr. Van Blaricum before the year end.
Welcome Jim back:
Commissioner Hlavachick welcomed Mr. Jim Zeltner back to our meeting. Mr. Zeltner thanked the Commission and reported that the first properties that we had taken down had been sold and there were plans in the making. Mr. Zeltner also reported that sheds and garages were being built where old ones had been torn down and that there was a lot of things coming up in the next sixty days.
North Oak:
Commissioner Borho questioned if the house on the northeast corner of North Oak Street and Blaine Street or Cleveland Street was on our list. Mr. Zeltner stated that he would check on that.
ADJOURN:
A motion by Commissioner Borho to adjourn. The motion was seconded by Commissioner Hlavachick and carried unanimously.
________________________________________
ERIC NYSTROM, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
Friday, October 17, 2008
Oct. 20, 2008 Commission Agenda
MONDAY
OCTOBER 20, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – October 06, 2008 Recessed City/County Meeting
October 06, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Low Truck Bid for Electric Utilities (Budgeted Item) – Kelly Hemphill, Dir. of Electric Utilities
5.2 Consideration and Approval of Replat of Lot 3, Block C in Prairie Parkway Business Park – Dave Howard, City Manager
5.3 Consideration and Approval of the Sale of Property in Prairie Parkway Business Park – Dave Howard, City Manager
5.4 Consideration and Approval of Identity Theft Protection Program – LuAnn Kramer, City Clerk/Utility Billing Supervisor
5.5 Discussion on Extension of Maple Street and Possible Future Development of Housing Subdivision – Mayor, Commission, City Staff
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
OCTOBER 20, 2008
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped)
2. ROLL CALL
3. MINUTES – October 06, 2008 Recessed City/County Meeting
October 06, 2008 Regular Commission Meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Low Truck Bid for Electric Utilities (Budgeted Item) – Kelly Hemphill, Dir. of Electric Utilities
5.2 Consideration and Approval of Replat of Lot 3, Block C in Prairie Parkway Business Park – Dave Howard, City Manager
5.3 Consideration and Approval of the Sale of Property in Prairie Parkway Business Park – Dave Howard, City Manager
5.4 Consideration and Approval of Identity Theft Protection Program – LuAnn Kramer, City Clerk/Utility Billing Supervisor
5.5 Discussion on Extension of Maple Street and Possible Future Development of Housing Subdivision – Mayor, Commission, City Staff
6. REPORTS:
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN.
Subscribe to:
Posts (Atom)