11/19/18-City/County Joint Meeting Agenda

MONDAY 

 

NOVEMBER 19, 2018

PRATT CITY COMMISSION – JOINT CITY/COUNTY COMMISSION MEETING 

COMMISSION ROOM – 11:00 a.m.

1.        CALL RECESSED MEETING TO ORDER 

2.     ROLL CALL 

3.     DISCUSSION TOPICS: 

3.1 Discussion on the Drug and Alcohol Situation in Pratt and Pratt County (Requested by Luke) 

3.2 Discussion on Water Issues  

3.3   General Discussion 

4.   ADJOURN

 

110/15/2018-Approved City Commission Meeting Minutes



MONDAY 

OCTOBER 15, 2018 

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located at City Hall.

PRESENT:                  

 

Doug Meyer                 Mayor

Lucus Kumberg           Commissioner
Gary Schmidt               Commissioner
Jason Leslie                  Commissioner
                                        
ALSO PRESENT:        

Roy Eckert                   City Manager
LuAnn Kramer             City Clerk
Regina Probst               City Attorney
Diana Garten                Finance Director
Jeff Ward                      Interim Chief of Police
Russell Rambat             Public Works Director
Brad Blankenship         Building Inspector
Jamie Huber                 Director of Electric Utilities
Bruce Pinkall                Recreation Director
                                            
CALL TO ORDER: 

The regular meeting was called to order by Mayor Meyer.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Peters. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Mayor Meyer led the staff and audience in the invocation and the Pledge of Allegiance. 

CONSENT AGENDA: 

·        October 01, 2018 Regular Commission Meeting

·        October 10, 2018 Special Call Meeting 

Commissioner Leslie made a motion to approve the consent agenda.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

BUSINESS: 

UPDATE ON BLYTHE FAMILY FITNESS CENTER: 

Ms. Kristina Kaufman, Blythe Executive Director, thanked the Commission for supporting Blythe Family Fitness Center and that support encourages her to do more things.  Ms. Kaufman commented that they had thirteen volleyball teams come in on Wednesdays this summer and only three of those teams were from Pratt.  Ms. Kaufman stated that there was middle school league basketball on Tuesday and Wednesdays.  Ms. Kaufman explained that they had a lot going on in May and June and there was a two day tournament that involved sixteen teams.  Ms. Kaufman informed the Commission that they had also had a basketball camp with about eighty kids participating and Mr. Udoka Azubuike from Kansas University was part of the camp also.  Ms. Kaufman added that Mr. Azubuike was 7’ 285 lbs. and was very noticeable when they had taken him around town.  Ms. Kaufman stated that kids participated in a State archery competition in March.  Along with that, Ms. Kaufman informed the Commission that there was a nine team competition this weekend and they would be competing at Pratt Community College and Blythe Family Fitness starting at 7:00 a.m.  Ms. Kaufman commented that she was working closely with Coach Shawn Flynn from PCC and also with the high school and middle school, who were playing some of their games at Blythe.  Mr. Kaufman wrapped up her presentation by letting the Commission know that she was also working with the Recreation Department on a July 4^th celebration from 10:00 am to 2:00 pm. 

CONSIDERATION AND APPROVAL OF RESOLUTION 101518A PROVIDING FOR A HEARING ON UNSAFE OR DANGEROUS STRUCTURE AT 510 S. JACKSON: 

Building Inspector Blankenship explained to the Commission that this resolution was to take care of the mother-in-law structure at 510 South Jackson Street.  Mr. Blankenship commented that he had budgeted to take down structures in this condition and the registered letters to the owner had come back to the City unclaimed.  Mr. Blankenship stated that this was one of the yards the City had mowed and that part of the roof on the structure had come off.  Commissioner Kumberg asked if we put a lien on the property if we take down the structure and if we gave them two weeks or thirty days to make improvements or just go ahead and take it down.  Mr. Blankenship stated that there had been no communications.  Commissioner Schmidt questioned if the taxes were delinquent.  Mr. Blankenship stated that he did not know and sometimes we did not hear from an owner until the Sheriff’s sale.

With no more discussion, the following Resolution 101518A was presented to the Commission for their approval:  RESOLUTION PROVIDING FOR HEARING ON UNSAFE OR DANGEROUS STRUCTURE PURSUANT TO K.S.A. 12-1750, et seq. AND PRATT MUNICIPAL CODE SECTION 8.08.010 et seq.  Commissioner Kumberg made a motion to approve Resolution 101518A providing for a hearing on an unsafe or dangerous structure at 510 South Jackson Street.  The motion was seconded by Commissioner Leslie and carried unanimously. 

PROCLAMATION FOR PRATT COMMUNITY CONCERT ASSOCIATION’S PEARL ANNIVERSARY:

Mayor Meyer read and signed the proclamation for Pratt Community Concert Association’s Pearl Anniversary. 

CONSIDERATION AND APPROVAL OF RESOLUTION 101518 DETERMINING THE ADVISABILITY OF ISSUING IRB’S FOR A RECREATION FACILITY: 

Mayor Meyer stated that this Notice of Intent Resolution was the next step in preparing the IRB’s which would lead to the funds for the track and field at Green Sports Complex.  Mr. Kevin Cowan, Gilmore and Bell, commented that City Attorney Probst had emailed him and described the desire of the City officials to have input on the dirt work, etc. since this was on City land.  Mr. Cowan commented that he did not feel that this would be complicated and would be in the conditions regarding the lease agreement.  Mr. Cowan added that the agreement would state that the City would be involved in the decision process.  

Dr. Mike Calvert, PCC President, stated that he had gotten the email from Ms. Probst requesting that the City be involved and he already felt that they had been involved.  Mr. Calvert commented that the location had been discussed at a special call, but there were no final drafts so he was a little confused.  Mayor Meyer stated that we had worked together and the City wanted to continue to work together.  Mayor Meyer commented that the resolution was not the final footprint on the land and that they had not discussed the lease or the final footprint.  Dr. Calvert stated that the construction decisions were going through EBH and the construction costs had come from the law company.  

Commissioner Schmidt stated that they had talked about a large part of this, but there was always something new that comes up.  Commissioner Schmidt commented that one of his main concerns was that the City watched from the outside and then something effected our budget and work force.  Commissioner Schmidt added that we would be working to change the floodplain and dealing with the Federal Government.  Building Inspector Blankenship stated that EBH was a civil engineering company and they had to send in for a special permit through KDHE and the Army Corp. to move dirt if in the floodplain or to move dirt into a drainage area.  Dr. Calvert stated that they set parameters and he hoped that this was not going to take three years.  Commissioner Schmidt stated that we did not know a timeline.  Commissioner Schmidt added that we were dragging our feet because we did not know our responsibilities and the City wanted to get as much out of that land as we could.  

Mr. Blankenship stated that EBH probably got involved because this was part of the floodplain.  Public Works Director Rambat stated that they did not care who was building something.  Dr. Calvert commented that EBH had done the original drawing.  Commissioner Schmidt stated that he was not trying to stall the process.  Dr. Calvert stated that the interlocal agreement would contain things that all parties agree to.  Dr. Calvert added that they wanted to meet the grant deadline.  Commissioner Schmidt commented that a committee be set-up so that the City could keep track of the changes and keep moving forward.  Commissioner Schmidt stated that continued discussion over time could raise new ideas.

Mayor Meyer asked Mr. Cowan to assure the Commission that there was no risk to the City and no taxpayer money would be used, including Section 3 of the resolution, and that this was the next logical step in this whole process.  Mr. Cowan stated that this would allow PCC to move forward and engage the City in the process.  Mr. Cowan added that the City would not be responsible for any of the associated costs and State Statute 12-1743 stated that the City could not pledge any other monies.  Mr. Cowan explained that this was just the conduit and the City was not pledging or obligated on the lease payment. 

With no further discussion, the following Resolution 101518 was presented to the Commission for their approval:  A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF PRATT, KANSAS DETERMINING THE ADVISABILITY OF ISSUING INDUSTRIAL REVENUE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF A RECREATIONAL FACILITY TO BE LOCATED IN SAID CITY; AND AUTHORIZING EXECUTION OF RELATED DOCUMENTS.  Commissioner Leslie made a motion to approve Resolution 101518 determining the advisability of issuing Industrial Revenue Bonds for the purpose of financing the acquisition, construction and equipping of a recreation facility to be located in the City and authorizing the execution of related documents.  The motion was seconded by Commissioner Kumberg and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE ‘REVISED’ PUBLIC DEFENDER AGREEMENT: 

City Attorney Probst stated that this was the agreement for Ms. Hannah Brass as the new public defender and she had been appointed by City Manager Eckert.  Ms. Probst pointed out that this contract would be effective until December 31, 2018.  Ms. Probst commented that this pays Ms. Brass the same as Ms. Lattin was getting paid, which was $3,000 a month and $200 administrative expenses.  Ms. Probst stated that Ms. Brass had been doing a very good job and was easy to work with.  Commissioner Kumberg made a motion to approve the Public Defender Agreement as presented.  The motion was seconded by Commissioner Leslie and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE PURCHASE OF TWO DVR SYSTEMS FOR NEW PATROL VEHICLES: 

Interim Police Chief Ward stated that they had taken possession of the two new patrol vehicles and they now needed the onboard camera systems.  Interim Chief Ward commented that he wanted to keep everything the same and these two systems would cost around $11,000.  Mayor Meyer stated that he appreciated Interim Chief Ward’s letter, because it let the Commission know where the money was going to come from and what was needed.  With no further discussion, Commissioner Leslie made a motion to approve the purchase of two DVR systems for the new patrol vehicles for approximately $11,240.  The motion was seconded by Commissioner Kumberg and carried unanimously. 

CONSIDERATION AND APPROVAL OF DOCUMENTS PERTAINING TO THE SOLAR FARM:

·        CONSENT & AGREEMENT – INTERCONNECTON AGREEMENT

·        FINANCING CONSENT & LEASE AMENDMENT AGREEMENT

·        CONSENT & AGREEMENT –PPA 

City Attorney Probst stated that the solar farm entity we were currently contracted with had come and asked the City to consent to documents for the purpose of financing.  Ms. Probst commented that the contract could be assigned and they would be using the contract as collateral.  Ms. Probst stated that this had not caught her off guard and they wanted to get this moving.  Ms. Probst commented that she had visited with the City Manager and some Commissioners and it would make sense to give everyone time to look these over.  Ms. Probst stated that there were some variances that she had issues with and she had sent them a detailed email stating what needed to be changed, but she had not heard back from them.  Ms. Probst added that this should probably be tabled until the next meeting.   

Mayor Meyer asked if this changed anything with Inovateus.  Ms. Probst stated that these three documents were somewhat complicated and one variance on the Consent to Assignment - Interconnection Agreement of the PPA had laws under the State of New York and that was not acceptable.  Mayor Meyer questioned if this was an emergency.  Ms. Probst stated that it did not have to be done tonight.  Commissioner Schmidt asked if the investors wanted to make money on this and if they wanted to use the City as collateral.  Ms. Probst stated that their interest was in the solar farm and it was not unusual to have some back door agreements. 

OPEN AGENDA: 

No one in the audience wished to address the Commission. 

REPORTS:

City Manager: 

·        Possible snow: 

City Manager Eckert stated that the crews had been ready for some snow, but we did not get it.   

·        KMEA conference: 

Mr. Eckert stated that several of the staff would be going to the KMEA Conference this Wednesday, Thursday and Friday.  Mr. Eckert commented that there were several things going on that would be useful and they hoped to find out about their restructuring. 

·        Succession Planning: 

Mr. Eckert stated that he had had a meeting with staff about succession planning and that we needed to be looking at what employees had to offer. 

·        Mission Statement:

Mr. Eckert commented that he was working on a vision and mission statement.  Mr. Eckert stated that this was a group effort and the sole decision was not his. 

City Attorney:

·        Comprehensive Plan:

City Attorney Probst stated that she was working with the Planning and Zoning Commission to update the Comprehensive Plan. 

·        Solar Farm: 

Ms. Probst stated that she had been working on the solar farm agreements. 

·        DUI training:

Ms. Probst stated that she had come from a DUI training for prosecutors and Officers McAbee and Humble had also attended.

Public Works:

·        Flood #2: 

Public Works Director Rambat stated that the parks department was working on cleaning up from the second flood at Lemon Park.  Mr. Rambat commented that this flood was not as bad as the first one; however the water table was so high, it had nowhere to go.  Mr. Rambat stated that a lot of the work done south of the road had washed out and the tree roots were exposed.  Mayor Meyer asked about Christmas lights.  Mr. Rambat commented that they were as ready as they could be; however, some areas were questionable.  Mr. Rambat added that they would have the entrance sign back up for the lights. 

·        Website: 

Mr. Rambat stated that we had been working on the website and progressing on what we felt worked best on appearance and what to put on the website.  Mr. Rambat commented that we were interested in getting to where you wanted to go with the least amount of clicks.  Mr. Rambat explained that 70% of web browsing was done on a cell phone so we needed to keep that in mind.  Mr. Rambat commented that we hoped to be ready to go live in March or April 2019. 

Building Inspections: 

·        McDonald’s:

Building Inspector Blankenship stated that McDonald’s was winding down and he was doing a couple of inspections per day. 

·        Americare: 

Mr. Blankenship stated that the bidding on Americare would be out soon for mechanical contractors, plumbing and electrical. 

Electric Departments: 

·        Solar Farm:

 

Director of Electric Utilities Huber informed the Commission that the solar farm was about 61% done and that the rain had delayed them a little bit.  Mr. Huber commented that the City would be done with their part of the dirt work at the end of this week.  Mr. Huber stated that they were getting close and should be able to fire it up before the end of the year. 

Recreation Department: 

·        Tennis tournament: 

Recreation Director Pinkall stated that the high school had hosted the 3 2 1A tennis tournament; however, Kingman was the sponsoring school.  Mr. Pinkall commented that we were the only ones that got the tournament in before the weather came in on Saturday. 

·        Municipal Building: 

Mr. Pinkall commented that they were moving along with the historical side of the Municipal Building project.  Mr. Pinkall stated that he was very confident and they wanted to get it done as soon as possible to meet the goal for the February 2019 meeting.  Mr. Pinkall added that they needed to plan a trip to McPherson sometime.  Mayor Meyer asked if the heater was working.  Mr. Pinkall stated that they had it fired up, were running the pumps and were using the boiler all the time. 

Police Department: 

·        Settling down: 

Interim Police Chief Ward stated that things were quiet and settling down in his department.  Interim Chief Ward commented that he had put out an ad for a dispatcher, but it was business as usual.

 

·        Drug dog: 

Mayor Meyer asked about the drug dog.  Interim Chief Ward stated that they should have their certification in a few weeks. 

·        Man Power: 

Commissioner Leslie asked how they were doing on man power.  Interim Chief Ward stated that they had shuffled some around, but they were keeping up.  Mayor Meyer asked when they would get the DVR systems installed.  Interim Chief Ward commented that it would depend on how fast we could get them in, but it usually took one day to install and that was done in Greensburg.

Mayor and Commission:

·        Commissioner Peters:

Mayor Meyer asked that everyone keep Commissioner Peters in their prayers.

·        Executive Session:

Mayor Meyer made a motion to enter into executive session for non-elected personnel not to exceed thirty minutes.  Commissioner Kumberg seconded the motion and it carried unanimously. 

Mayor Meyer made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Leslie and carried unanimously. 

·        November 5^th Meeting Agenda items: 

Mayor Meyer asked that the City Clerk make a note that they wanted to review the linemen wages according to the market rate on the next agenda and also the City Manager’s contract. 

ADJOURN:

Commissioner Leslie made a motion to adjourn and Commissioner Schmidt seconded that motion.  The motion and second passed unanimously.

                                                                                                  

_______                             
Doug Meyer, Mayor

Attest:

                                               

LuAnn Kramer, City Clerk

 

 

11/05/2018-City Commission Meeting Agenda

MONDAY

NOVEMBER 05, 2018 

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING 

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind the audience that meeting is being recorded and/or taped.)

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.   CONSENT AGENDA:

      4.1 Minutes:           October 15, 2018 Regular Commission Meeting

                                                                  
5.   BUSINESS:

5.1 Presentation of 2018 Tom McGaughey Fire Service Award to the Pratt City Fire Department and Members – Doug Jorgensen, State Fire Marshall 

5.2 Consideration and Approval to Invest FFRA Funds – Lt. Chad VanSlyke, City Fire Dept.; Regina Probst, City Attorney      (No information for the packet)

5.3 Consideration and Approval of Requests for the Annual Christmas in the Park event on Saturday, November 17, 2018 – Kim DeClue, Chamber Executive Director 

5.4 Consideration and Approval of Appointments to the Planning and Zoning Commission - Brad Blankenship, Building Inspector 

5.5 Consideration and Approval of Employee Wage Increases for Line Distribution – Jamie Huber, Director of Electric Utilities 

5.6 Consideration and Approval of the City Manager’s Employment Agreement – Mayor and Commission; Rick Eckert, City Manager; Regina Probst, City Attorney 

5.7 Consideration and Approval of the Certificate Relating to the Solar Farm – Regina Probst, City Attorney 

6.   OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7.   REPORTS:

7.1      City Manager 

7.2      City Attorney

7.3      Department Superintendents

7.4      Mayor

7.5      City Commission

8.    RECESS until November 19, 2018 @ 11 a.m. for City/County Joint meeting.

10/10/2018-Approved Special Call Commission Meeting Minutes

WEDNESDAY 

OCTOBER 10, 2018 

The Governing Body of the City of Pratt met in a Special Call Session in the Commission Room located at City Hall.

 PRESENT:  

 

Doug Meyer  Mayor
Gary Schmidt  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

 

ALSO PRESENT: 

 

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall  Recreation Director                                              

CALL TO ORDER: 

The Special Call meeting was called to order by Mayor Meyer.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Kumberg.

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

CONTINUED DISCUSSION ON IRB’S FOR THE TRACK AT GREEN SPORTS COMPLEX: 

Mayor Meyer stated that there had been some questions come up since the last meeting and the Commission felt it was important to get some of them answered.  Commissioner Schmidt stated that what he was most interested in was not the concept of doing this project or not, but what percentage of the forty acre plot the college wanted and where it was going to be located.   Commissioner Schmidt commented that we needed to know what we would be able to do down the line with the remainder of the forty acre lot.  Commissioner Schmidt mentioned that the suggestions out there were a new swimming pool, water park, go carts and a shooting range.  Commissioner Schmidt stated that the preliminary drawings showed that they would be taking the heart out of the forty acres, which would not leave the City much to work with.  Mr. Kent Adams, PCC Vice-President of Finance and Operations, stated that they would use about 20.25 acres that would be laid out between the parking lot and field events.   

Dr. Mike Calvert, PCC President, stated that they would be more than happy to have conversations to relocate.  Commissioner Schmidt stated that he had visited with Recreation Director Pinkall about the potential for this and there were no concrete plans yet; however, there were a lot of ideas.  Commissioner Schmidt commented that forty acres was a lot of territory, but you did not want to take twenty acres out of the center and end up with a parameter that could not used.  Commissioner Schmidt stated that this needed to be decided before the City made a decision.  Dr. Calvert stated that they would definitely look out for the best interest of the City and that included it needing to be moved.  Dr. Calvert commented that the existing track was in a confined space and there were field events such as javelin and hammer throw at the college level.   Dr. Calvert added that those would be grass areas that could be utilized when it was not track season.  

Mr. Pinkall stated that they had looked at going up toward the very north and going east and west.  Mr. Pinkall commented that the preferred orientation was to go north and south and had angled one that was in between; however, that got nixed pretty quickly.  Mr. Pinkall added that they went forward with the north and south option and the three hundred car parking lot was narrowed down to two hundred.  Mr. Pinkall explained that, moving as far east as they could, there was the potential possibility for ease of some things, such as covering the ditch and having a more seamless connection to the Sports Complex.  Mr. Pinkall commented that he did not know if this was possible, but they were things that City Manager Eckert had brought to the table.  Mr. Pinkall stated that all the water comes from Walmart and the design problems were the flood plain that goes east on Sixth Street and drops off a lot and to the north.  Mr. Pinkall explained that the ditch comes east and goes under railroad tracks and that area between the grass and trees holds water.  Commissioner Peters stated that that takes up twenty acres and the lower part was not anything.  Mr. Pinkall stated that the current layout handles the drainage very well at the Sports Complex.   

Mayor Meyer questioned if the dirt work needed would be a part of the IRB.  Dr. Calvert stated that $200,000 worth of dirt work was in the IRB.  Mayor Meyer asked if the City was doing part of the road.  Mr. Pinkall stated that we maintain all of the street because it could be a connecting piece if we expanded to the east.  Commissioner Peters questioned if that cost would be on the City.  Mr. Pinkall commented that he did not know, but we did not want to lose the right-of-way option.  Mayor Meyer asked if we had to finish a road all the way across.  Dr. Calvert commented that we would if that was the design concept.  Mayor Meyer questioned if we could move some dirt.  Public Works Director Rambat stated that it would depend on whether it was virgin soil or what had been sitting there.  

Dr. Calvert stated that this was 2016 construction that needed to begin calendar year 2018; however, they had asked for an extension.  Commissioner Schmidt stated that he had been on Fincham Street and 6^th Street to see the intersection and he had noticed that the mound of dirt at least halfway through the forty acres was 10’ to 12’ high.  Commissioner Schmidt stated that if it had never been compacted, there could be a problem.  Commissioner Schmidt stated that another thought that made more sense would be to interchange the parking lot, move further north and still accommodate field events.  Dr. Calvert commented that he had no problem with that or the road going farther to the east.  Mr. Eckert suggeseted that they put it up in the northeast corner and put the parking lot in the middle.  Building Inspector Blankenship asked if there was going to be bathrooms.  Dr. Calvert pointed them out on the map.  Mr. Blankenship stated they would need a lift station in there.  Dr. Calvert stated that he believed they would.  Mr. Eckert stated that there would be more usable space if the parking lot was between and that would move the Sport Complex closer.  Mayor Meyer commented that they would have to extend the road and there would be elevation to it.  Mr. Eckert stated that it could be taken down.  Mayor Meyer stated that Mr. Rambat had commented that he would rather curb that and then past that could be open gravel road.   

Mayor Meyer questioned how the Commissioners wanted to do this.  Mayor Meyer commented that they could issue the IRB’s and then get down to the nitty gritty later.    Commissioner Schmidt asked if they would continue the box in there so the Sports Complex could be built farther east.  Commissioner Schmidt added that it would be an additional expense, but it would leave a lot more area to work with.  Mayor Meyer stated that it was unusable land if we did not do that.  Commissioner Schmidt stated that it would also improve pedestrian access.  Commissioner Schmidt questioned if they would match what we had now if they did restrooms and concession stands.  Mr. Pinkall stated that he hoped that would be the theme.   

Commissioner Leslie commented that the anonymous letter was a lot about soccer and since there was no high school soccer we did not want to do this for that purpose.  Dr. Calvert stated that their intent had never been to push soccer on any one.  Dr. Calvert added that they had not done a feasibility study because this would be a multipurpose facility for a variety of events.  Dr. Calvert commented that the high school could introduce soccer at Zerger field if they wanted to.  Dr. Calvert commented that soccer was common whether we wanted it or not.  Mayor Meyer commented that the letter mentioned that there was no support from the college soccer and track coaches; however, they were here at the last meeting.  Dr. Calvert stated that a turf surface could be host to an Oktoberfest event or a lot of other events.  Commissioner Schmidt stated that he was not trying to shove everything off to the college, but there could be plans for that piece of property in the next five to ten years.  Dr. Calvert stated that this was a 2016 drawing and they had never tried to push it one way or another and he understood that the City wanted to be good stewards of the land.  Commissioner Schmidt stated that we had a responsibility as a City and plans could change, so we try to think ahead. 

Mr. Pinkall commented that another piece in the forefront was maintenance in the future.   Mayor Meyer commented that that would fall under the Interlocal Agreement and we had agreed to work on that.  Mayor Meyer added that we needed more information on how we were going to structure the maintenance and the reserve capital fund to replace the surface.  Dr. Calvert stated that they would like to move on the project sooner than later by a level of trust and know that things could change.  Dr. Calvert commented that financially, the college would be engaged in the maintenance costs and the replacement of the surfaces.  Dr. Calvert stated that they had never claimed that the economics would be the same as the Sports Complex and they were probably looking at 10 to 20% of that; however, there was the potential to grow and generate some revenue.   

Dr. Calvert stated that they had $2,000,000 in donations, pledges and grants and reminded the City Commissioners that there was no financial responsibility put on the City.  Dr. Calvert commented that we could get this built and get the Interlocal Agreement done.  Mayor Meyer stated that he agreed, but the Commission had a moral obligation and there was concern moving forward that the college would raise the mill levy.  Dr. Calvert stated that that had never been the college’s intent and the Board did not want to do that.  Mayor Meyer stated that the lawyers from Gilmore and Bell had stated that the Foundation was financially sound and the flow was there to make the bond payments.  Mayor Meyer added that the IRB’s could be paid off in five to seven years, which would save on interest.  Commissioner Leslie stated that the college had been transparent and open to everybody and the public wanted to reflect the same thing.  Commissioner Leslie commented that we all needed to be on the same page.   

Commissioner Leslie stated that whoever wrote the anonymous letter could also be involved in the theatre project.  Commissioner Leslie commented that we needed to know what was going on so that we knew the answers to any questions.  Dr. Calvert stated that we needed to answer them intelligently and he was fine if his phone number was given out.  Mayor Meyer stated that it was not fair to compare the Sports Complex or the theatre, because that was not a fair comparison. Mayor Meyer again asked if the Commission wanted to wait or move forward.  Mayor Meyer added that there were still a lot of questions, but they could give the approval and still massage this process.  Dr. Calvert stated that that was what he understood since they would not be breaking ground until 2019.   

Mayor Meyer questioned what it would cost for sewer, water and electric.  Mr. Pinkall commented that some things were in the floodplain.  Mr. Pinkall added that, once we had artificial surface, they were weather resistant.  Commissioner Schmidt asked if a soccer field had the same slope as football.  Mr. Pinkall explained that artificial surface goes a lot flatter.  Mr. Rambat stated that the City runs from mains to the property lines, so in this case it was our property lines.  Mr. Rambat added that they would set the transformer at the facility.  Mr. Blankenship added that they would get it closer to the need to cut down the cost.    Commissioner Meyer asked if the college would have night events.  Dr. Calvert stated that they play during the daytime, but it could go into the evening.  Dr. Calvert commented that City recreation had all types of night time opportunities.  Commissioner Schmidt asked if there was $250,000 for soccer lighting.  Dr. Calvert stated that they would be putting in original lighting.  Mr. Pinkall added that it would all have to be underground.   

Commissioner Schmidt asked if the bond people that we had talked with agreed that an invoice would go to the Trustees and they would collect from the college.  Mr. Adams stated that typically the bank had an office in Kansas; therefore, the Trustee did not do much.  Mr. Adams stated that whoever Ranson Financial selected would be okay with them and they would pay the debt service to them and then they were responsible for paying interest to the bond holders.  Commissioner Peters stated that he was still bothered with the Interlocal Agreement.  Commissioner Peters added that he did not want the City to get stuck and he did not want the City to have to mow.  Commissioner Peters commented that he did not have a feel of how this works.  Commissioner Leslie stated that there had to be trust amongst each other.  Mayor Meyer stated that the Interlocal Agreement would take time and this was the spirit of coming together. Mayor Meyer stated that USD 382 Superintendent Suzan Patton had stated at the tax entity meeting that they had the lease payment check now, but they did not want to be involved in the process. 

                                                                                                     
ADJOURN:

With no more discussion, Commissioner Peters made a motion to adjourn.  The motion was seconded by Commissioner Leslie and carried unanimously.

                                                          

Doug Meyer, Mayor

                                                           

LuAnn Kramer, City Clerk