Monday, June 19, 2017

06/05/2017-Approved City Commission Meeting Minutes

MONDAY 

JUNE 05, 2017 

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.  

PRESENT:  
 
Lucus Kumberg  Mayor
Doug Meyer  Commissioner
Bill Hlavachick  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner

ALSO PRESENT: 
 
Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Goff  City Attorney
Diana Garten  Finance Director
Gary Myers  Chief of Police
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Jamie Huber  Director of Electric Utilities
Bruce Pinkall  Recreation Director 
 
CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Peters led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance. 

MINUTES:

Commissioner Peters made a motion to approve the minutes of the May 15, 2017 regular Commission meeting and the May 22, 2017 recessed City/County joint meeting.  The motion was seconded by Commissioner Meyer and carried unanimously. 

BUSINESS:

PUBLIC HEARING TO CONSIDER INTERLOCAL AGREEMENT ESTABLISHING PRATT COUNTY NEIGHBORHOOD REVITALIZATION PLAN:

·        Open Pubic Hearing by Motion:

Mayor Kumberg made a motion to open the public hearing to consider the interlocal agreement establishing the Pratt County Neighborhood Revitalization Plan.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

 

·        Discussion

Mayor Kumberg opened the floor for discussion.  No one in the audience wished to address the Commission on the Revitalization Plan.

·        Close Public Hearing by Motion: 

Mayor Kumberg made a motion to close the public hearing.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

CONSIDERATION AND APPROVAL OF RESOLUTION 060517 ADOPTING THE REVITALIZATION PLAN, DESIGNATION OF REVITALIZATION AREA AND APPROVING THE INTERLOCAL AGREEMENT: 

City Attorney Goff stated that this plan had been discussed in detail at a Pratt County meeting and she had reviewed the Statutes and the Plan.  Ms. Goff commented that this was a way to get a tax rebate for someone who was building and there had been no objections in that meeting from any of the entities involved.  The following Resolution 060517 was then presented to the Commission for their approval:  RESOLUTION ADOPTING REVITALIZATION PLAN, DESIGNATION OF REVITALIZATION AREA AND APPROVING INTERLOCAL AGREEMENT.  Commissioner Meyer made a motion to approve Resolution 060517 adopting the Revitalization Plan, designation of revitalization area and approving the Interlocal Agreement.  Commissioner Hlavachick seconded the motion and it passed unanimously. 

CONSIDERATION AND APPROVAL OF INTERLOCAL AGREEMENT ON THE REVITALIZATION PLAN: 

City Attorney Goff stated that all the taxing entities enter into this agreement together and Pratt County administers the program.  Commissioner Meyer commented that it had to go to the Attorney General.  Ms. Goff stated that was correct, but each entity would have to have a notice of hearing, pass a resolution and vote on the plan before it could be submitted to the Attorney General.  With nothing further to discuss, Commissioner Hlavachick made a motion to approve the Interlocal Agreement on the Revitalization Plan as presented.  The motion was seconded by Commissioner Schmidt and carried unanimously.  Mayor Kumberg asked when it would be sent to the Attorney General.  Ms. Goff stated that it would be after all the entities had done their duties. 

PRESENTATION OF COMMUNITY RATING SYSTEM PLAQUE – AN AWARD FROM FEMA:

Mr. Steve Samuelson, NFIP Specialist, CFM from the Kansas Department of Agriculture, presented the City with an award from FEMA for doing a great job.  Mr. Samuelson stated that, with the help of Ms. Lola Shumway, the City went above and beyond to receive a level eight rating.  Mr. Samuelson commented that this was a good thing and the citizens get the advantage by receiving a 10% discount on flood insurance.

PRESENTATION OF THE 2016 CITY OF PRATT AUDIT:

Ms. Vicki Dreiling, auditor with Adams, Brown, Beran, & Ball, Chtd, presented the 2016 City of Pratt audit to the Commission.  Ms. Dreiling stated that it was the opinion of Adams, Brown, Beran, & Ball, Chtd. that the financial statement presented fairly in all material respects and the aggregate cash and unencumbered cash balance of the City of Pratt as of December 31, 2016, and the aggregate receipts and expenditures for the year ended in accordance with the financial reporting provisions of the Kansas Municipal Audit and Accounting Guide.  Ms. Dreiling explained that about ninety percent of municipalities use the Kansas Municipal Audit and Accounting Guide. 

Ms. Dreiling stated that the summary statement on page four and five showed an ending balance for unencumbered cash of $2,811,897 and encumbrances of $967, 903, which left an ending cash balance of $3,779,800.  Ms. Dreiling commented that there was an overall decrease in unencumbered cash of $1,374,000.   Ms. Dreiling explained that cash was down by about $16 million since 2008, which was quite a swing; however, there were several projects that had been completed using cash reserves.  Ms. Dreiling stated that the City might be at a stopping point and can begin rebuilding those funds.  Ms. Dreiling commented that the business funds had decreased over last year approximately $641,000 and the special purpose funds had decreased by about $535,000.

Ms. Dreiling stated that the next several pages of the audit were footnotes on the financial statements.  Ms. Dreiling explained that they not only look at the financial statements, but they also had statutory requirements to look at.  Ms. Dreiling stated that some were more prevalent than others; however, they did have two listed.  Ms. Dreiling commented that the two Statutes listed in #9 were not material.  Commissioner Peters asked if the City was restricted to CD’s that are a part of our depositories.  Ms. Dreiling stated that the City was limited to ones at their designated depositories.  

Ms. Dreiling pointed out that note nine was listed due to a payment to the State not getting their twenty days in advance, but it had gotten there seventeen days before; therefore, it had not met the twenty days.  Ms. Dreiling stated that the City also did not publish the financial statements within thirty days after the end of the quarter and that was also a Statute violation.  Ms. Dreiling commented that the City had some covenants regarding debt obligations and had been paying them down from reserves; therefore, some of the cash balances were not enough to meet those covenants.  Ms. Dreiling explained that the 2005 electric utility system requires a certain amount of cash, but that underfunded by about $6,800.  Ms. Dreiling moved on to the schedule of outstanding debts and commented that the balance at the end of the year was about $6 million and the City had paid $237,387 in interest.  Ms. Dreiling stated that all of the GO bonds would be paid off in 2018, which was great news.  Ms. Dreiling pointed out the principal and interest statements for the next five years and also in five year increments.   

Ms. Dreiling stated that they had to do a single audit in addition to the financial statement audit and that was due to the City expending more than $750,000 of federal expenditures and that was on the wastewater treatment plant project.  Ms. Dreiling stated that this required them to do additional reports and testing.  Ms. Dreiling explained that the first report on page 18-19 was on internal controls and there were no findings that had to be reported and the other report on page 20-21 was compliance on each program and there were no issues there also.   

Ms. Dreiling stated that page 22 was the summary of expenditures, actual and budgeted, and the City was well within the budget and there were no violations.  Commissioner Peters questioned if being under budget should be something that the Commission should look at to see why we were under on expenditures or just be happy that that is the way it is.  Ms. Dreiling stated that it means that less was spent than was budgeted; however, she would be concerned if the City was over what was budgeted.  Ms. Dreiling commented that the next several pages were individual statements that gave more information.  Commissioner Peters asked about the sale of assets amount on page 23.  Finance Director Garten stated that that was the sale of lots at Sandy Creek and it had to be in the budget in case they were sold so we could transfer it back to the capital improvement fund.  Ms. Dreiling added that if you did not budget the revenue, then you could not spend it. 

Ms. Dreiling went to page 56 which was the schedule of findings and questioned costs and that was in regards to the single audit.  Ms. Dreiling stated that it shows that we had to choose a State water project for Federal expenditures and that they were giving the City an unmodified opinion on both the compliance and internal control of the financial statements.  Ms. Dreiling stated that page 59 was the schedule of expenditures of a Federal award which were $972,542 and that had triggered the single audit.  

Ms. Dreiling stated that they issue a Governance Letter and site any additional recommendation and go through internal controls, processes and procedures.  Ms. Dreiling commented that two things were recommended and one was the debt covenants and also that the receipts collected by Municipal Court needed to be turned in on at least a weekly basis to ensure that there was a good cutoff on receipts.  Commissioner Peters commented that the unencumbered cash amounts on pages 44-51 had gone down a lot and asked if that was a red flag that the cash balance was low.  Ms. Dreiling stated that the utility funds were showing that the receipts were more than the expenditures.  Ms. Dreiling stated that the City was good there; however, the overall cash had decreased to a lot lower amount than we had in the past and that was why they had made the recommendation that the City start looking at the utility funds and start building up the reserves.

Mayor Kumberg commented that the City’s cash had gone down considerably; however, we had saved so that we would not have to go into debt, which was the purpose of that money.  Ms. Dreiling stated that the cash balance was down, but there was no large debt, so they were not saying that the City was not good stewards of their money.  Mayor Kumberg stated that the City had started to do percentage increases in some of those funds last year, but it takes a lot of time.  Ms. Dreiling stated that she had sat in on a seminar put on by the Kansas Society on Fraud and Governmental entities were number two on the list and the dollar amount was not always as significant as in other industry areas; however, it was the most prevailing.  Ms. Dreiling commented that they had stated that one of the surest ways to help circumvent this was to have an anonymous hotline where employees could call in for any number of things.  Ms. Dreiling stated that Adams, Brown, Beran and Ball had contracted with a vendor to do this.  Mayor Kumberg stated that the hospital was required to do this with the corporate compliant law and another piece of that would be an exit interview with employees who terminate their employment.  Ms. Dreiling stated that exit interviews were recommended and it would be beneficial to use an outside source.  Commissioner Meyer commented that the turnover rate at the City was very low.

Commissioner Meyer questioned if not meeting the bond debt covenants would have any effect on any future bonds we would acquire.  Ms. Dreiling stated that it could, but the City’s debt was so low that it may not have any.  Mayor Kumberg asked how they would compare the City of Pratt with other Cities our size.  Ms. Dreiling stated that the City had processes and procedures down pat and they had a hard time coming up with recommendations because the staff takes the suggestions to heart.  Commissioner Peters stated that he wanted to compliment the staff on an excellent report. Ms. Dreiling stated that they also appreciated the cooperation of the staff.

CONSIDERATION AND APPROVAL OF THE LIBRARY’S 2018 BUDGET REQUEST:

Pratt Library Director Rochelle Westerhaus stated that she was requesting the four mill given to the library per Kansas Statute for their 2018 budget.  Ms. Westerhaus informed the Commission that they had 59,132 materials checked out in 2016, which averages about 196 items per day.  Ms. Westerhaus stated that the circulation in the first four months of 2017 showed printed material was up 14%, movies were up 20% and e-books were up 22%.  Ms. Westerhaus commented that the daily user count for the computers was twenty-eight people daily and the door counter showed an average of 226 daily users in the library.  Ms. Westerhaus explained that that figure came from a low of 125 to a high of 371; therefore, the library renovation had brought more people in.  

Ms. Westerhaus invited the Commission to come by on Friday for their art walk from 3:00 pm to 6:00 pm.  Ms. Westerhaus stated that their artwork had been in storage at the museum during the renovation.  Ms. Westerhaus added that there would be piano students from several teachers playing on the grand piano during the art walk.  Mayor Kumberg stated that he had gotten more compliments on the library since the renovation than he ever had and he was pleased to have a great library in our community.  Commissioner Hlavachick stated that he used the library a lot and it was a wonderful facility.

Commissioner Schmidt stated that he noticed that they got funding from the County and he questioned if it was a mill levy or a request.  Ms. Westerhaus stated that it was requested.  Commissioner Schmidt asked if the library still had land from the Malar.  Ms. Westerhaus stated that that land was sold in 2002 and they had used the money to do the renovation in 2016.  Ms. Westerhaus explained that they did not make enough money on interest so it was decided to reinvest in the library.  Commissioner Peters questioned if those funds were adequate to do the renovation.  Ms. Westerhaus stated that the total cost of the renovation was $1,324,852 and $1,192,600 went towards construction and $132,252 was furnishings.  Ms. Westerhaus commented that that left $500,000 in reserves.  Ms. Westerhaus stated that President Trump’s 2018 budget does away with the Institute for Museum and Libraries Services (IMLS) and that money was divided down to State libraries and they rent the interlibrary services and provide lots of data basis.  Ms. Westerhaus explained that if this money was cut in the Federal budget it would affect the State budget and we could lose interlibrary loans or data bases.  Ms. Westerhaus commented that they could have to start providing those services and data bases were very expensive. 

With no further discussion, Commissioner Meyer made a motion to approve the 2018 budget request as presented by Library Director Westerhaus.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF A CONCERT IN MERCHANTS PARK ON JULY 8th: 

Mr. Jason Leslie informed the Commission that Toys for Tots wanted to have a concert in Merchants Park, but his wife would talk to them about that shortly.  Mr. Leslie stated that Toys for Tots started in 1945 and was the largest non-profit that the military had and the American Legion and Legion Riders had approached him two years ago about taking it over in this area.  Mr. Leslie commented that he was glad to do that, but he wanted to make some changes and they agreed to the revamped program.  Mr. Leslie stated that they had received over $7,000 and distributed over 2,600 toys, which were distributed to over 500 kids in Pratt County and 165 families.  Mr. Leslie explained that all funds go through the Marine Corp in Washington and they make sure that everything was accounted for.  Mr. Leslie stated that they had some exciting things going on with the concert in the park and also there would be a vehicle being auctioned off this weekend by Hamm Auction and all proceeds would go to Toys for Tots. 

Ms. Kristi Leslie stated that they would like permission to use Merchants Park on July 8th for a concert in the park from 7:00 p.m. to 10:00 p.m.  Ms. Leslie commented that they had two bands scheduled to perform and the cost would be a free will donation of a new toy or money.  Ms. Leslie stated that they would also like to request the closure of Forth Street between Main Street and Jackson Street so that the fire department could do ‘stuff the truck’ again.  Ms. Leslie explained that Verlin Elliott and Freddy Fox and the Hot Rods would play on a stage with lights and sound along with Two Butts BBQ catering the event.  Ms. Leslie assured the Commission that there would be no alcohol.  Ms. Leslie commented that they did not want people interfering with the residents’ parking at the Parrish Lofts and discussed the street closure with Public Works Director Rambat.  Recreation Director Pinkall stated that that Saturday would also be 2nd Saturday for the Farmers Market; however, the times would not coincide.   

CONSIDERATION AND APPROVAL OF A CAR SHOW ON SEPTEMBER 30TH IN SIXTH STREET PARK: 

Ms. Leslie stated that the second event that they wanted to hold was a car show on September 30th in 6th Street Park and they would have a BBQ and possibly show a movie in the park.  Ms. Leslie commented that they again would not allow alcohol and it would be a free will donation of a new toy as the entry fee.  Ms. Leslie explained that Toys for Tots had their own umbrella liability policy for each event with the City being the certificate holder.  Commissioner Peters stated that they did a presentation at Rotary last year and he was amazed at how organized the whole thing was and he was extremely impressed. 

With no further discussion, Commissioner Peters made a motion to approve the concert and the car show for Toys for Tots.  Commissioner Schmidt seconded the motion and it carried unanimously. 

CONSIDERATION AND APPROVAL OF THE 2017 HOT AND COLD CLASSIC DISC GOLF TOURNAMENT IN MAY DENNIS PARK ON JUNE 23RD:

Mr. Jason Winkel informed the Commission that the annual disc golf tournament would be June 23rd to June 25th from 8:00 a.m. to 6:00 p.m. or 7:00 p.m.  Mr. Winkel added that they may schedule a night round on the 23rd, but they would be done by 11:00 p.m.  Mr. Winkel commented that he had always had a great partnership with the City and they had gotten a lot of upgrades done to the park, which looks beautiful.  Mr. Winkel stated that Quint Liquor, The Peoples Bank, Taylor Printing and Duck’s Flying Discs from Wichita would be making significant donations and Two Butts BBQ would be participating as the food vendor this year.  Mr. Winkel pointed out the flyers that were in the packet for the Commission and that it had the times, costs and what they do along with a score card and a layout map of the park.  Mr. Winkel also included an impact summary so the Commission could see the tax revenue that would come in. 

Mr. Winkel stated that they already had twenty-eight people sign up and it had only been open a week.  Commissioner Meyer commended Mr. Winkel for being the only event that submits an impact summary and that was impressive.  Mr. Winkel stated that it was a neat form and all they needed to know was what the event was and details of that event.  Commissioner Hlavachick stated that the event gets bigger and bigger every year.  Mr. Winkel commented that it was and they were wanting to get a two day event.  Mr. Winkel shared that the course reviews for May Dennis Park were high and there was an app that tells where the courses are.  Mr. Winkel stated that he had played with people from California and Dallas.  Mayor Kumberg stated that the holes and signage were first class.  Mr. Winkel stated that the premier golf signs were purchased with the help of the Pratt Health Foundation. 

Mr. Winkel stated that they would again need picnic tables, trash receptacles and some concrete removed from the new tee pad construction.  Mr. Winkel added that they would also request that the park be mowed before the event if possible.  Public Works Director Rambat stated that that would be the plan.  Commissioner Meyer made a motion to approve the 2017 Hot and Cold Classic disc golf tournament from June 23rd to the 25th.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

CONSIDERATION AND APPROVAL OF APPOINTMENT TO AIRPORT AUTHORITY BOARD WITH RESIGNATION OF TAYLOR BRIGGS: 

Mayor Kumberg stated that Mr. Taylor Briggs had resigned from the Airport Authority Board and the Board recommended Ms. Skye Bare to finish out his term.  Mayor Kumberg asked for a motion to accept the resignation of Mr. Briggs.  Commissioner Schmidt made a motion to accept the resignation of Mr. Briggs.  The motion was seconded by Commissioner Meyer and carried unanimously.  Commissioner Hlavachick made a motion to approve Ms. Skye Bare to replace Mr. Briggs on the Airport Authority Board.  Commissioner Meyer seconded the motion and it carried unanimously. 

CONSIDERATION AND APPROVAL OF THE FINAL PLAT FOR THE GREEN VALLEY SUBDIVISION: 

Building Inspector Blankenship stated that this was the final plat for the Green Valley Subdivision and the Commission had approved the preliminary plat with all of the elevations and topographical lines on it at the last meeting.  Mr. Blankenship pointed out that those things were not on a final plat.  Mr. Blankenship explained that the final plat would have signatures on it and go to the Register of Deeds and the County’s engineers.  Mr. Blankenship stated that the Planning Commission had unanimously approved the final plat and recommended that the Commission do the same.   Mr. Blankenship added that these lots were four-plus acres.  Commissioner Hlavachick made a motion to approve the final plat for the Green Valley Subdivision as presented.  The motion was seconded by Commissioner Meyer and carried unanimously. 

OPEN AGENDA:

·        Pratt Community Pride Agency: 

Pratt Community College President Mike Calvert congratulated the Commissioners for passing the Revitalization Program and added that the college passed it last week.   President Calvert stated that he was here to give them a brief heads-up about the Pratt Community Pride Agency.  President Calvert commented that they would work on a wide range of activities and the college’s middle name was Community and they wanted to provide community service.  President Calvert added that they would be willing to do any assignment.  President Calvert commented that he just wanted the Commission to know about the coming attraction that was just down the road. 

REPORTS: 

City Manager: 

·        Budget: 

City Manager Eckert stated that he had been working with the staff on the budget the last couple of weeks and the Commissioner’s books would be ready to be picked up Thursday or Friday.  Mayor Kumberg stated that he could not do the work session the week of the 12th, but he was available on the 19th- 21st.  The Commissioners were in agreement to move the work session back one week. 

·        KMEA Conference:

Mr. Eckert stated that he would be attending a KMEA conference in Kansas City with Director of Electric Utilities Huber and Energy Agent Kreutzer.  Mr. Eckert stated that this would be discussed at the next meeting.

·        Executive Sessions: 

Mr. Eckert requested four executive sessions after reports were done.  Mr. Eckert stated that they were for discussions on the American Legion, the insurance consultant bids, the LEC agreement and KMEA. 

City Attorney: 

·        Municipal Court:

City Attorney Goff stated that she had nothing to report; however, she did want the Commission to know that they were making progress in Municipal Court. 

Public Works: 

·        Miss Kansas parade: 

Public Works Director Rambat stated that the guys had been busy cleaning up the town so that we were ready for the Miss Kansas festivities.  Mr. Rambat commented that they would get the trailer delivered and set-up the detour about 5:30 p.m. Friday for the parade, which was at 6:00 p.m.  Mr. Rambat explained that they would be returning the bleachers back to Lemon Park after the parade. 

·        Parking on Jackson Street: 

Mr. Rambat stated that the new parking on Jackson Street across from the library was finished.  Commissioner Peters questioned how many parking spaces there were.  Mr. Rambat stated that there were ten or eleven.  Mr. Rambat added that it made it look more modern.   

Mr. Rambat commented that he would like to get with Mr. Stan Reimer about the grassy area across from the Art Museum and putting an entrance in there.  Commissioner Meyer asked if they could park a bus there. Mr. Rambat stated that they possibly could depending on the time of day. 

·        Alleys: 

Mr. Rambat informed the Commission that the alley was completed on South Main Street behind the bank.  Mr. Rambat stated that he would like to do one a year, but he would have to see how the money works out after he gets his street funds. 

·        Curb and sidewalk project:

Mr. Rambat stated that he was going to be putting together a medium curb and sidewalk project since there were various sidewalks and curbs that needed updating.  Mr. Rambat added that he would also be looking at a chip seal and mill overlay project on Sixth Street and Third Street since the hospital construction was done.

·        Farmer’s Market signs: 

Mr. Rambat stated that they had installed Farmer’s Market signs a block ahead of Main Street and on Highway 54. 

·        Pool: 

Mr. Rambat commented that the pool was up and running. 

Building Inspections: 

·        Dirt at Oak and 6th: 

Building Inspector Blankenship stated that there was a big hole on South Oak Street and Sixth Street where a house was going to be built.  Mr. Blankenship commented that the City had taken advantage of their generosity of good top soil and taken a few loads to the parks department and the street took about thirteen loads.  Mr. Blankenship added that the public was also welcome to take from the southwest hill. 

·        Weed letters: 

Mr. Blankenship stated that they were still sending out weed letters and that cost about $6.00 per letter to send it certified to new people.  Mr. Blankenship commented that they had been relieved of one property on Stout Street as it had finally sold along with a few others.  Commissioner Peters questioned if the new owners had to pay any of the back assessments.  Mr. Blankenship stated that we hope to get something out of a Sheriff’s sale, but the main objective was to not have to do it anymore. 

Electric Department:

·        Mapping to start:

Director of Electric Utilities Huber stated that Midland GIS would be starting the mapping process tomorrow morning and it should take a few weeks.  Mr. Huber commented that there were 5,000 poles and street lighting.  Mr. Huber added that it would take four or five months to get it back.  Commissioner Peters asked how many staff they used.  Mr. Huber stated that they were a staff of two.

Recreation Department: 

·        Summer activities: 

Recreation Director Pinkall stated that the summer activities were going well.  Commissioner Peters asked how many teams would be here this weekend.  Mr. Pinkall stated that there were thirty-seven scheduled. 

Police Department: 

·        May stats:

Police Chief Myers reported the following stats for May:

Crime Stats
Feb ‘17
Mar ‘17
Apr. '17
May '17
 
1
3
1
1
Animal Bite
 
1
1
1
Aggravated Assault/Battery
 
 
1
 
Alcohol
 
2
 
2
Animal/Livestock
3
6
5
3
Assault / Battery
 
 
2
4
Assault / Battery - DV
 
 
2
2
Assist Other Agency
 
6
2
2
Burglary - Building
1
1
2
2
Burglary - Vehicle
 
2
1
1
Care/Treatment
 
 
 
1
Child Abuse
 
1
1
2
Child in Need of Care
3
4
1
3
Citizen Assist
 
1
 
2
Death Investigation
7
4
6
10
Disturbance
18
14
11
15
DL Violations
3
2
2
2
Drug Violation - Felony
3
4
2
3
Drug Violation - Misdemeanor
 
 
1
2
DUI
1
1
2
1
Forgery / Counterfeit
 
 
1
 
Identify Theft
 
 
 
2
Incident Type Not Listed
18
13
16
14
Larceny / Embezzlement / Fraud
5
3
3
4
Lost / Found Property
1
 
 
 
Missing Person - Juvenile
3
 
 
 
No Type Listed
 
 
 
2
Obstruct/Interfere Law Enf.
 
 
2
 
Open Door
4
4
9
10
Other Offense
4
3
5
8
Property Damage
 
 
1
1
Prowler
 
1
 
 
Robbery
1
 
 
 
Sex Crime - Child
 
3
3
2
Specific Request
1
 
 
 
Stalking
 
2
 
 
Stolen Property
 
 
1
 
Theft - Motor Vehicle
1
 
 
1
Threat
 
1
2
1
Traffic Accident – Injury
10
15
10
18
Traffic Accident - Prop. Damage
 
5
 
2
Trespass
 
1
2
 
Violation of PFA/PFS
4
6
3
7
Warrant Arrests
 
1
 
 
Weapons/Firearms
 
 
 
 
 
92
110
101
131
Total Cases
 
 
 
 
 
Municipal Court Caseload
Feb ‘17
Mar ‘17
Apr. '17
May '17
 
82
82
82
82
Cases Pending
1
 
1
1
DUI
1
 
 
 
Fleeing a Police Officer
115
 91
69
155
Other Traffic Violations
2
 3
5
5
Crimes Against Persons
4
 7
7
6
Crimes Against Property
4
 4
 
5
Other Crimes
9
4
1
1
Parking Violations
 
1
 
 
Dog Violations
136
110 
165
173
Total Filings
218
 192
247
255
Total Case Load
 
 
 
 
 
 
 
 
 
Number of Cases Disposed of
DUI
All Other Cases
 
 
 
0
77
63
67
Guilty Pleas
0
0
0
0
Bond Forfeitures
0
13
23
21
Dismissals
0
1
3
0
Trials (Not Guilty Pleas)
0
7
6
4
Diversion Agreement
0
98
95
92
Total Dispositions
 
 
 
 
 
 
 
 
163
Cases Pending at End of May '17
 
 
 
 
255 Case Load - 92 Cases Disposed)
 
 
 
 
 
 
 
 
 
MUNICIPAL COURT REVENUE
JAN. '16
JAN. '17
 
 
 
$10,347.00
$14,544.00
 
 
 
 
 
 
 
 
FEB. '16
FEB. '17
 
 
 
$14,467.00
$16,809.76
 
 
 
 
 
 
 
 
MAR. '16
MAR. '17
 
 
 
$13,793.00
$20,131.74
 
 
 
 
 
 
 
 
APR. '16
APR. '17
 
 
 
$10,000.00
$15,142.00
 
 
 
 
 
 
 
 
MAY '16
MAY '17
 
 
 
$12,678.00
$10,108.00
 
 
 
 
 
 
 
 
$48,607.00
$76,735.50
 
 
Totals

 
Finance Department: 

·        Work session: 

Finance Director Garten stated that she would set the work session to start June 19th and lunch would be provided on Monday; however, they would probably break for lunch on Tuesday. 

·        Sales Tax: 

Ms. Garten stated that sales tax for May was based on March figures and it had dropped.  Ms. Garten commented that she was anxious to see what Casey’s does to the sales tax and there were a lot of other things going on as well. 

Mayor and Commission:

·        Executive Session #1: 

Mayor Kumberg made a motion to go into executive session for fifteen minutes to discuss attorney/client privilege.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

Mayor Kumberg made a motion to return from executive session.  Commissioner Hlavachick seconded the motion and it carried unanimously.  Mayor Kumberg then made a motion to return to executive session for fifteen more minutes to continue the attorney/client privilege discussion.  Commissioner Hlavachick seconded and it carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  Commissioner Hlavachick seconded the motion and it carried unanimously.  
 
·        Executive Session #2:

Mayor Kumberg made a motion to go into executive session for fifteen minutes to discuss attorney/client privilege.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  Commissioner Schmidt seconded the motion and it carried unanimously.  

·        Executive Session #3:

Mayor Kumberg made a motion to go into executive session for thirty minutes to discuss attorney/client privilege.  The motion was seconded by Commissioner Peters and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  Commissioner Peters seconded the motion and it carried unanimously. 

·        Executive Session #4:

Mayor Kumberg made a motion to go into executive session for ten minutes to discuss attorney/client privilege.  The motion was seconded by Commissioner Peters and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  Commissioner Meyer seconded the motion and it carried unanimously.  

RECESS:
 
Commissioner Peters made a motion to recess until Monday, June 19th at 9:00 a.m. for the budget work session.  The motion was seconded by Commissioner Schmidt and carried unanimously.
 
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LUCUS KUMBERG, Mayor

ATTEST:                

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LUANN KRAMER, City Clerk