Monday, April 17, 2017

04/05/2017-Approved City Commission Meeting Minutes

WEDNESDAY 
 
APRIL 05, 2017

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.
 
PRESENT:

Lucus Kumberg              Mayor
Doug Meyer                   Commissioner
Bill Hlavachick               Commissioner
Gary Schmidt                 Commissioner
Don Peters                     Commissioner

ALSO PRESENT:

Roy Eckert                       City Manager
LuAnn Kramer                  City Clerk
Regina Goff                      City Attorney
Diana Garten                    Finance Director
Gary Myers                       Chief of Police
Russell Rambat                 Public Works Director
Brad Blankenship             Building Inspector
Jamie Huber                    Dir. of Electric Utilities
Bruce Pinkall                   Recreation Director

CALL TO ORDER: 

The recessed meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

BUSINESS: 

FINANCIAL TRAINING SESSION: 

Finance Director Garten went over a power point presentation that gave the Commission a look into how fund accounting worked in local Government entities. 

After the power point presentation and submitted questions were answered, the Commission thanked the staff for their hard work on putting this together. 

ADJOURN:

Commissioner Hlavachick made a motion to adjourn.  Commissioner Schmidt seconded the motion and it passed unanimously.
 
_______________________________________
LUCUS KUMBERG, Mayor

ATTEST:

________________________________________
LUANN KRAMER, City Clerk

04/03/2017-Approved City Commission Meeing Minutes

MONDAY

APRIL 03, 2017 

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:

Lucus Kumberg          Mayor
Doug Meyer               Commissioner
Bill Hlavachick          Commissioner
Gary Schmidt             Commissioner
Don Peters                 Commissioner

ALSO PRESENT:

Roy Eckert                  City Manager
LuAnn Kramer            City Clerk
Regina Goff                City Attorney
Diana Garten              Finance Director
Gary Myers                Chief of Police
Russell Rambat          Public Works Director
Brad Blankenship       Building Inspector
Jamie Huber               Dir. of Electric Utilities
Bruce Pinkall             Recreation Director

CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Peters led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance. 

MINUTES: 

Commissioner Hlavachick made a motion to approve the minutes of the March 20, 2017 regular Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously. 

BUSINESS: 

CONSIDERATION AND APPROVAL OF 2017 CEREAL MALT BEVERAGE APPLICATION FOR NINJA SUSHI STEAK HOUSE:

Police Chief Myers informed the Commission that the Ninja Sushi Steak House had filled out their cereal malt beverage application and had met all the requirements to obtain the license.  Chief Myers recommended that the license be approved.  Commissioner Meyer made a motion to approve the 2017 Cereal Malt Beverage application from the Ninja Sushi Steak House.  The motion was seconded by Commissioner Peters.  City Clerk Kramer stated that the owner was in the audience which was a requirement for new businesses obtaining a license.  With no more discussion, the motion and second passed unanimously. 

CONSIDERATON AND APPROVAL OF EVENT IN JACK EWING PARK ON APRIL 20, 2017: 

Mr. Scott Goodheart stated that he was with the Pratt Community College athletic department and they were wanting to do a duck race in Jack Ewing Park as a fund raiser for the athletics department.  Mr. Goodheart commented that he had heard that Rotary had done it before and this event would be on April 20th.  Commissioner Hlavachick made a motion to approve the event at Jack Ewing Park for Pratt Community College’s duck race on April 20th.  Public Works Director Rambat explained to Mr. Goodheart that the bottom of the ditch would need to have sandbags every 50’ to 100’ and he would appreciate someone from the college getting those in place.  Mr. Goodheart stated that that would not be a problem.  Mr. Rambat added that he would have a water department employee on standby and we would keep account of the water used.  Mr. Rambat added that he could get the sandbags from Recreation Director Pinkall or himself.  With no further discussion, Commissioner Meyer seconded the motion and it passed unanimously.

CONSIDERATION AND APPROVAL OF THE MUNICIPAL BUILDING AND COMMUNITY CENTER RENTAL FORM: 

Recreation Director Pinkall stated that it had been an ongoing effort to update the costs and procedures pertaining to the Municipal Building and Community Center rooms.  Mr. Pinkall explained that we wanted to stream line the rental procedure and have people prepay, which would eliminate some of the billing and also the debt that we could not collect.  Mr. Pinkall pointed out that the reservation form had costs on page one and the second and third pages were the policies and procedures.  Mr. Pinkall added that City Attorney Goff had helped with the liability statements and the last page was a list of the inventory that was available to use and the size of the venue.  Mr. Pinkall stated that the first step was to do this online and to prepay.  Mr. Pinkall added that we would like to have it on the City and Recreation websites, but move slowly into the electronic process.  Mayor Kumberg stated that he did a good job.  Mr. Pinkall stated that he had a lot of help. 

Mr. Pinkall explained that there were some future events that were already scheduled and he would work with them and get them signed off with their event.  Mr. Pinkall stated that there were also those groups such as the Pilot Club, sororities and school functions that come and ask the Commission to exempt them from the building fees.  Commissioner Peters questioned if we should exempt them from this.  Mr. Pinkall stated that he had not put a list of those organizations in the packet, but he could get it together for the next meeting.  Commissioner Schmidt asked if this was something the Commission had to approve or if that was micro-managing.  Mayor Kumberg questioned discrimination if one group was exempt and another was not.  Mr. Pinkall commented that we had never set a criteria.  City Attorney Goff stated that it was very important that we set some sort of objective criteria.  Ms. Goff explained that we may not mean to be discriminatory; however, it could be a slippery slope.  Commissioner Hlavachick stated that he liked for them to come in so that they could see who they were and what they were doing.  Commissioner Peters stated that he did not have a problem with that.   

Mayor Kumberg commented that the form was good and he asked that Ms. Goff come up with some kind of criteria for entities.  Ms. Goff stated that a 501c3 was a pretty good objective.  Mr. Pinkall commented that Rotary, Pilot Club, the VA rep, elections and blood mobile did not pay.  Ms. Goff stated that we could use a 501c3 as a default for exemption.  Ms. Goff added that this could be done as a policy since it was easier to amend.  With no further discussion, Commissioner Hlavachick made a motion to approve the Municipal Building and Community Center rental form as presented.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

CONSIDERATION AND APPROVAL OF ORDINANCE 1703 CONCERNING THE OPEN RECORDS POLICY: 

City Attorney Goff informed the Commission that this ordinance was restricting of the entire chapter 2.76 regarding open records.  Ms. Goff stated that KORA had seen a lot of changes in recent years and there was another one pending regarding attorney fees that could be charged along with other fees.  Ms. Goff explained that there were a few minor changes to this ordinance in that you were not allowed to charge a minimum charge for a KORA request.  Ms. Goff added that you had to charge actual costs incurred and could include time spent for an employee to do research.  Ms. Goff informed the Commission that they did not have to have this as part of a law and could possibly have as a policy.  Ms. Goff stated that it was easier to amend a policy than an ordinance; however, an ordinance carried more weight.  Ms. Goff added that this was a very good statement of what KORA was and would be very beneficial whether an ordinance or a City policy.   

Commissioner Meyer questioned if she had a recommendation on whether to do an ordinance or a policy.  Ms. Goff stated that we would be repealing and replacing the current ordinance.  Ms. Goff commented that she would also recommend that we remove the minimum fee and not have a specific cost for the copying fee.  Mayor Kumberg stated that in an electronic format you could not photocopy; however, you could reproduce it and cost would be a factor.   

The following Ordinance 1703 was then presented to the Commission for their approval:  AN ORDINANCE CONCERNING OPEN RECORDS POLICY, RECORDS CUSTODIANS, LOCAL FREEDOM OF INFORMATION OFFICER, PUBLIC REQUESTS AND FEES.  Commissioner Peters made a motion to approve Ordinance 1703 concerning the open records policy and to amend the ordinance to state reproducing instead of photocopying.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

OPEN AGENDA:

No one in the audience wished to address the Commission. 

REPORTS: 

City Manager: 

·        Preliminary Budget: 

City Manager Eckert stated that he had been working with staff on preliminary budget things so that we could be ahead of the timeline this year. 

·        FEMA:

Mr. Eckert stated that Ms. Lola Shumway and others had done a good job getting FEMA to recognize a 10% discount on flood insurance for all citizens in Pratt.  Mr. Eckert added that 10% was a sizable savings.  Mr. Eckert explained that Ms. Shumway had taken this to heart and he had tremendous staff that go above and beyond on a lot of things.  Mr. Eckert stated that he was very proud of his staff. 

Public Works: 

·        Clean-up week: 

Public Works Director Rambat informed the Commission that the first round of flyers went out in bills and we were right on schedule for the clean-up week. 

·        Water department: 

Mr. Rambat stated that the water department had been laying water main on Champa Street and would be working on two blocks that needed to be replaced badly.  Mr. Rambat commented that they had been working the past two weeks to install new services and running a new main and they would be getting samples so that they could get it online. 

·        Pool: 

Mr. Rambat stated that he would be working on the pool and had ordered the blue paint.  Mr. Rambat commented that the frog would be going back out to Doug Reh’s to have them put some type of bracing on the tongue to see if that would help keep the paint from popping off.   

·        Big Truck night:

Mr. Rambat stated that the Big Truck and Machine night was successful last Thursday.  Mr. Rambat added that the police department, fire department and street department were all part of that event. 

Inspection Department: 

·        Casey’s: 

Building Inspector Blankenship stated that Casey’s would be finishing up this week and should have the lighting up by the end of the week.  Mr. Blankenship informed the Commission that they would be opening up for business on April 12th. 

·        Train: 

Mr. Blankenship commented that he had the signs for the Sixth Street train that had the conditions of what a person could and could not do.  Mr. Blankenship stated that he had no luck finding a track inspector and he had contacted the State Fair and they did not have one either.  Mr. Blankenship added that the guy that did it from Chance was no longer there, so he was going to go to the railroad.  Finance Director Garten stated that there was new legislation being discussed this week.  Commissioner Peters questioned if it could be run until these things were done.  Mr. Blankenship stated that he should have the inspection done by the April 19th brain train event.  Commissioner Meyer stated that he felt Mr. Blankenship was on the right track, but questioned if we were making a bigger deal than it had to be.  Mr. Blankenship stated that he wanted to make sure that we fall under the regulations.  Mr. Blankenship added that he wanted to get the Union Pacific’s help to get it certified. 

Electric department:

·        Steam unit: 

Director of Electric Utilities Huber informed the Commission that they had a company from Wichita replace valves in the steam unit and everything had gone well.  Mr. Huber stated that they would be running the unit in mid-June. 

·        Lost poles: 

Mr. Huber stated that they had lost poles on Country Club Road during the high winds; therefore, they had decided to inspect the rest.  Mr. Huber reported that they found five more that needed to be replaced during that inspection. 

·        Rate restructure:

Mr. Huber commented the he had been working with Energy Agent Kreutzer and City Clerk Kramer on restructuring the electric rates.  Mr. Huber explained that we currently have eighteen rates and were looking at reducing that to six.  Mr. Huber stated that that would simplify the process and make it easier for people to understand.  Mr. Huber added that this would take time.  Mr. Huber commented that there would be people in the City that would benefit from this and a couple that were getting power at a cheaper rate than we were paying currently; however, this would get us back on track.  Mr. Huber stated that he would do a work session with the Commission before bringing it to the public. 

·        Mapping: 

Commissioner Meyer questioned Mr. Huber on where they were on the mapping project.  Mr. Huber stated that he had a meeting with them next week and their crews should start the first to middle of May.  Mr. Huber commented that we would be putting something in the bills to tell the citizens that there would be guys in uniform doing a job for the City.  Mr. Huber added that this would take six to eight weeks. 

Recreation department: 

·        Busy time: 

Recreation Director Pinkall stated that high school softball and baseball were going and they were on the verge of tournament scheduling.  Commissioner Meyer questioned if we always had the soccer nets at Lemon Park.  Mr. Pinkall stated that they did not because they usually practiced at May Dennis; however, the disc golf group was not always cooperative.  Mr. Pinkall added that they had moved it to Sixth Street Park last year and played at Green Sports Complex. 

Police Department: 

·        March stats: 

Chief Myers gave the following stats for March to the Commissioners: 

Crime Stats
Feb ‘17
Mar ‘17
 
1
3
Animal Bite
3
6
Assault / Battery
1
1
Burglary - Vehicle
 
6
Burglary - Building
3
4
Citizen Assist
7
4
Disturbance
18
14
DL Violations
3
2
Felony Drug Violation
3
4
Misdemeanor Drug Violation
1
1
Forgery / Counterfeit
3
 
No Type Listed
18
13
Larceny / Embezzlement / Fraud
5
3
Lost / Found Property
1
 
Missing Person - Juvenile
4
4
Other Offense
4
3
Property Damage
1
 
Sex Crime - Child
1
 
Stalking
1
 
Threat
10
15
Traffic Accident - Prop. Damage
4
6
Warrant Arrests
 
1
Aggravated Assault/Battery
 
2
Animal/Livestock
 
2
Care/Treatment
 
1
Child in Need of Care
 
1
Death Investigation
 
1
Robbery
 
3
Specific Request
 
2
Stolen Property
 
1
Traffic Accident – Injury
 
5
Trespass
 
1
Violation of PFA/PFS
 
1
Weapons/Firearms
 
 
 
92
110
Total Cases
 
 
 
Municipal Court Caseload
Feb ‘17
Mar ‘17
 
82
82
Cases Pending
1
 
DUI
1
 
Fleeing a Police Officer
115
 91
Other Traffic Violations
2
 3
Crimes Against Persons
4
 7
Crimes Against Property
4
 4
Other Crimes
9
4
Parking Violations
 
1
Dog Violations
136
110 
Total Filings for February
218
 192
Total Case Load
 
 
 
 
 
Number of Cases Disposed of
DUI
All Other Cases
 
0
77
Guilty Pleas
0
0
Bond Forfeitures
0
13
Dismissals
0
1
Trials (Not Guilty Pleas)
0
7
Diversion Agreement
0
98
Total Dispositions
 
 
 
94
Cases Pending at End of Mar. '17
 
 
192 Case Load - 98 Cases Disposed)
 
 
 
 
 
MUNICIPAL COURT REVENUE
JAN. '16
JAN. '17
 
$10,347.00
$14,544.00
 
 
 
 
FEB. '16
FEB. '17
 
$14,467.00
$16,809.76
 
 
 
 
MAR. '16
MAR. '17
 
$13,793.00
$20,131.74
 
 
 
 
$38,607.00
$51,485.50
Totals


·        Unwanted Drugs: 

Chief Myers stated that Wal-Mart would be doing the unwanted/expired medications box again this year on April 20th from 9:00 a.m. to 5:00 p.m.  Chief Myers reminded the Commission that people could bring in their unwanted or expired drugs with no questions asked.  Chief Myers commented that there were to be no liquids; however, there would be a receptacle for needles.  Chief Myers stated that they have no access after something had been deposited into the box.  Chef Myers commented that this was successful last year and the flyers would be posted in the next several days.

·        News coverage: 

Commissioner Peters stated that the news coverage of the burglary arrests and the arrest at the college were positive for our community and shows that the police force was active.  Commissioner Peters asked how we get these types of things in the paper.  Chief Myers explained that active investigations had to be kept quiet until the leads had been contacted.  Chief Myers stated that they were sending a daily log to the Pratt Tribune and they were going to start publishing those this week. 

Finance Department: 

·        Questionnaire: 

Finance Director Garten stated that the new Commissioners had a related party questionnaire from the auditors that needed to be returned to her when they were done filling it out. 

Mayor and Commission: 

·        KMEA update: 

Commissioner Hlavachick asked where we were on the KMEA issue.  City Attorney Goff stated that she had forwarded an email from Hinkle Law to Mr. Eckert and Mr. Huber.  Ms. Goff explained that the email was the status on a records request. 

RECESS: 

Commissioner Meyer made a motion to recess until Wednesday, April 5th at 11:00 a.m. for a financial training session.  Commissioner Hlavachick seconded the motion and it passed unanimously.
 
______________________________________
LUCUS KUMBERG, Mayor
 
ATTEST:

________________________________________
LUANN KRAMER, City Clerk