Thursday, January 12, 2017

01/16/2017-City Commission Meeting Agenda

 
MONDAY
JANUARY 16, 2017
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.      ROLL CALL
3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.      MINUTES  January 03, 2017 Regular City Meeting                             

5.      BUSINESS: 
5.1             Consideration and Approval Re-appointment of Denis Rasmussen to the Cemetery Board – Russell Rambat, Public Works Director                                 (3 year term) 

5.2             Consideration and Approval of Charter Ordinance 21 Exempting the City of Pratt from Certain Provisions of K.S.A. 14-205 – Rick Eckert, City Manager

5.3             Consideration and Approval of the 2017 Public Defender Agreement – Rick Eckert, City Manager

6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)
7.      REPORTS:
7.1             City Manager
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor
7.5             City Commission
8.   ADJOURN

 

 
 

Tuesday, January 3, 2017

12/19/16-Approved City Commission Meeting Minutes

MONDAY
 
DECEMBER 19, 2016
 
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
 
PRESENT:  
 
Lucus Kumberg            Mayor
Bill Hlavachick             Commissioner
Jeff Taylor                    Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner

ALSO PRESENT:

Roy Eckert                 City Manager
LuAnn Kramer           City Clerk
Ken Van Blaricum     City Attorney
Diana Garten              Finance Director
Russell Rambat          Public Works Director
Gary Myers                Chief of Police
Brad Blankenship      Building Inspector
Jamie Huber               Dir. of Electric Utilities
Bruce Pinkall             Recreation Director  
          
CALL TO ORDER:
 
The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present.
 
The Mayor reminded the audience that this meeting may be taped and/or recorded.
 
INVOCATION AND PLEDGE OF ALLEGIANCE:
 
Commissioner Taylor led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.
 
MINUTES:
 
Commissioner Skaggs made a motion to approve the minutes of the December 05, 2016 recessed City/County joint meeting and the December 05, 2016 regular Commission meeting.  The motion was seconded by Commissioner Taylor and carried unanimously. 
 
BUSINESS:
 
RECOGNITION OF PRATT HIGH SCHOOL AS THE 2016 4A DIV. II STATE FOOTBALL CHAMPS:
 
Mayor Kumberg addressed the Pratt High School football State Champs by letting them know that it was a privilege to be able to honor them for the achievement that they would remember for the rest of their lives.  Public Works Director Rambat let the team members know that there would be signs up at each entrance into Pratt in about two weeks.  Commissioner Taylor stated that the team brought a great amount of pride to the school and the community.  Commissioner Meyer commented that there was a lot of hard work that goes into a winning season and there were not many that see all that they had done.  Commissioner Skaggs joked with the team stating that there were many here that were Greenbacks in the past and they wished that they had done as well, but this team had shown them what it takes to bring home a State title.  Mayor Kumberg presented the team with a sign that had many City employee signatures and congratulated them again on a great season. 
 
CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENTS TO THE CONVENTION & VISITOR’S BUREAU COMMITTEE:
 
Chamber Director Kim DeClue stated that there were three members on the Convention and Visitor’s Bureau Committee that were up for re-appointment and they were Ms. Becky Eastes, Ms. Shelley Shaw and Mr. Kevin Evans.  Commissioner Taylor questioned if they all had a good attendance record.  Ms. DeClue stated that they did.  Commissioner Meyer asked if they all had agreed to an additional term.  Ms. DeClue commented that they were happy to serve and this was a good group to work with.  With no further discussion, Commissioner Taylor made a motion to approve the re-appointments of Ms. Becky Eastes, Ms. Shelley Shaw and Mr. Kevin Evans to an additional three year term on the Convention and Visitor’s Bureau Committee.  Commissioner Meyer seconded the motion and it passed unanimously.
 
CONSIDERATION AND APPROVAL OF THE CITY’S APPOINTMENT TO THE ED BOARD TO REPLACE OUTGOING MEMBER KENTON LADENBURGER:
 
Mayor Kumberg stated that the City appointment held by Mr. Kenton Ladenburger on the ED Board would expire at the end of the year and it was the City’s decision on who would replace him.  Mayor Kumberg commented that he had suggested Mr. Jason Leslie and Ms. Jennifer Slater had also been mentioned.  After very little discussion, Commissioner Hlavachick requested that this be tabled until the January 03, 2017 meeting so that they had more time to think about candidates.  The Mayor and Commission all agreed to table this agenda item.
 
CONSIDERATION AND APPROVAL OF THE 2017 PRATT MUNICIPAL JUDGE AGREEMENT:
 
City Attorney Ken Van Blaricum stated that this was a routine yearly approval of the Judge’s contract.  Mr. Van Blaricum commented that this had first been drawn up by Attorney Bill Hampton years ago and the City had used it with very few changes.  Mr. Van Blaricum informed the Commission that Mr. Rob Eisenhauer was not asking for a salary increase; therefore, the only changes were the dates.  Commissioner Hlavachick made a motion to approve the Pratt Municipal Judge Agreement for 2017 as presented.  The motion was seconded by Commissioner Skaggs and carried unanimously.
 
CONSIDERATION AND APPROVAL OF THE 2017 SENIOR CITIZENS ORGANIZATION LEASE AGREEMENT:
 
Mr. Van Blaricum stated that this was a lease agreement that had been fine-tuned over the years and approved by the Commission in the past for the Senior Citizens.  Mr. Van Blaricum commented that this was for another one year extension.  Commissioner Skaggs questioned if they pay the utilities.  City Clerk Kramer stated that they did.  Commissioner Meyer made a motion to approve the 2017 Senior Citizens Organization Lease Agreement.  The motion was seconded by Commissioner Skaggs and carried unanimously.
 
CONSIDERATION AND APPROVAL OF ORD. 1617 AMENDING HOURLY AND SALARIED EMPLOYEES:
 
Mr. Van Blaricum stated that the Commission would be approving this salary ordinance with any changes that had been discussed during the budget work session, such as the 3% wage increase.  The following Ordinance 1617 was then presented to the Commission for their approval:  AN ORDINANCE AMENDING ORDINANCE 1503; CLASSIFICATION AND COMPENSATION OF HOURLY EMPLOYEES AND SALARIES OF ELECTED AND APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF PRATT, KANSAS.  Commissioner Skaggs made a motion to approve Ordinance 1617 as presented.  The motion was seconded by Commissioner Taylor and carried unanimously.
 
CONSIDERATION AND APPROVAL OF RES. 121916 EXEMPTING THE CITY FROM THE REQUIREMENT OF K.S.A. 75-1120A (A):
 
Mr. Van Blaricum stated that this was an accounting resolution that we had to do annually.  Finance Director Garten added that this resolution that was an example from the auditors and was required so that we could report on a modified cash basis rather than GAAP purposes.
 
The following Resolution 121916 was then presented to the Commission for their approval:  A RESOLUTION EXEMPTING THE CITY OF PRATT, KANSAS FROM THE REQUIREMENTS OF K.S.A. 75-1120a (a) PROVIDING FOR UNIFORM SYSTEM OF FISCAL PROCEDURES, ACCOUNTING AND REPORTING FOR MUNICIPALITIES.  Commissioner Meyer made a motion to approve Resolution 121916 as presented.  The motion was seconded by Commissioner Skaggs and carried unanimously. 
 
CONSIDERATION AND APPROVAL OF EQUIPMENT LEASE WITH OPTION TO PURCHASE AGREEMENT WITH THE FIRST NATIONAL BANK FOR THE NEW BUCKET TRUCK:
 
Mr. Van Blaricum stated that this agreement was a legal device that would enable the City to purchase the bucket truck and finance it through the bank.  Mr. Van Blaricum added that the bank would pay for it and he recommended that the Commission approve the agreement.  Ms. Garten explained that the Commission had approved the purchase of the truck in February and we now have the truck so these were just the legal papers that needed signed.  Commissioner Hlavachick made a motion to approve the equipment lease/purchase agreement for the new bucket truck with the First National Bank in Pratt.  The motion was seconded by Commissioner Skaggs and carried unanimously.
 
CONSIDERATION AND APPROVAL OF RES. 121916A CONCERNING THE NEW BUCKET TRUCK LEASE/PURCHASE:
 
Mr. Van Blaricum stated that this resolution was needed for the bank’s files and was true to form.  Commissioner Meyer made a motion to approve Resolution 121916A dealing with the bucket truck lease/purchase with the First National Bank.  Commissioner Hlavachick seconded the motion and it carried unanimously.
 
CONSIDERATION AND APPROVAL OF ORD. 1618 ANNEXING LAND TO THE CITY:
 
With little discussion, this agenda item was tabled until the January 03, 2017 regular meeting.
 
CONSIDERATION AND APPROVAL OF RES, 121916B DEFINING THE BOUNDARIES OF THE CITY OF PRATT:
 
Mayor Kumberg stated that there was no need for a 2016 boundary resolution since the annexation ordinance was tabled.  Mayor Kumberg explained that that would have been the only annexation in 2016 and you were not required to do one annually unless there were changes made.
 
SPECIAL RECOGNITION:
 
Mayor Kumberg stated that this was the best part of being on the Commission and that was to recognize the City’s employees.  Mayor Kumberg stated that this was City Attorney Van Blaricum’s last meeting as his contract expires at the end of the year.  Mayor Kumberg presented Mr. Van Blaricum with a token of appreciation and commented that there had been good times and some not so good times, but Mr. Van Blaricum had been a good voice for the City.  Mr. Van Blaricum stated that this was the best organization in town and added that he had been County Attorney for fourteen years, Asst. County Attorney for four years and the City Attorney for ten years.  Mr. Van Blaricum commented that he loved this community.  The Commission wished Mr. Van Blaricum good luck in his retirement.  Mr. Van Blaricum stated that he would definitely be more relaxed and planned on spending more time with his grandkids.
 
OPEN AGENDA:
 
No one in the audience wished to address the Commission.
 
REPORTS:
 
City Manager:
 
• Good job by Staff:
 
City Manager Eckert stated that the staff had done a great job with the snow and really cold temperatures this past weekend and they had gone above and beyond.  Mr. Eckert added that the sanitation and street departments, police and fire departments, as well as the other departments, were what Pratt was all about.
 
• Personnel Policy Handbook:
 
Mr. Eckert stated that he was working on the 1996 personnel policy.  Mr. Eckert explained that the policy handbook had been worked on in 2006 and it was a very good draft, but never got any further.  Mr. Eckert stated that we were working off of a twenty year old policy and many things had changed in those twenty years, such as the unaffordable health care act.  Mr. Eckert added that he would continue to work on that.
 
• WSU Training:
 
Mr. Eckert stated that he had contacted Ms. Paula Downs about doing classes for newly elected Commissioners and also the veterans on the Commission.  Mr. Eckert commented that Ms. Downs presented very good classes and the department heads were welcome to be involved as well.  Mr. Eckert added that he would keep them up on things as they change and what our duties would be.
 
• Vision Mission Retreat:
 
Mr. Eckert stated that he had talked to Ms. Downs about the Vision Mission Retreat which would help us see where Pratt was going and to let citizens voice where they want us to go.  Mr. Eckert commented that it would be a four to six hour training and Ms. Downs would be sending dates that would not work for her.  Mr. Eckert added that he would forward that schedule to the Commissioners so that we could see what dates work for us.
 
• Business as usual:
 
Mr. Eckert commented that it had been business as usual and he had had the opportunity to make it to a police dinner where he was able to meet all the officers.  Mr. Eckert stated that he encouraged everyone in their endeavors and he felt that their attitude was great and upbeat to the coming year.
 
Public Works:
 
• Sand and salt event:
 
Public Works Director Rambat stated that the street department had gotten the blades out last weekend and worked on some drifts on the east/west streets.  Mr. Rambat commented that it should not last long if the temperature gets up in the 40’s.  Mr. Rambat explained that the departments work outside when they had to, but they also take winter to work inside on their vehicles.
 
Inspection Department:
 
• 911 S. Mound:
 
City Inspector Blankenship stated that 911 South Mound Street had been brought before the Commission in October; however, that property had since sold.  Mr. Blankenship commented that they plan on either tearing it down, cleaning it up or selling it.
 
Electric Department:
 
• Pole hit:
 
Director of Electric Utilities Huber informed the Commission that it had been pretty quiet with the exception of trucks hitting our power poles.  Mr. Huber stated that a truck had hit a power pole by Kwik Shop this past weekend and it was being held up by the old truck since the weather was so cold Saturday.
 
Recreation:
 
• Christmas dinner:
 
Commissioner Skaggs thanked Recreation Director Pinkall for a job well done on the Christmas party.  Mr. Pinkall commented that it was a team effort.
 
Mayor and Commission:
 
• Thanks to everyone:
 
Mayor Kumberg thanked everyone for what they do and he appreciated those getting out in below zero temperatures.
 
• Christmas dinner:
 
Mayor Kumberg apologized for missing the Christmas dinner.  Mayor Kumberg explained that he had it on his schedule as the following day.  Mayor Kumberg stated that he had not gotten the email about the police dinner.
 
• 25 years of service:
 
Commissioner Taylor stated that it had been a good twenty-five years on the Commission and he had seen many changes.  Commissioner Taylor commented that it had been a real pleasure and he had enjoyed being a Commissioner.  Commissioner Taylor added that he had thought about getting off several years ago, but felt it was in the City’s best interest that he stay on at that time.  Commissioner Taylor stated that, as a Commissioner, they receive a lot of calls and those concerns had always been taken care of quickly by the staff.  Commissioner Taylor expressed his thanks to the staff for making the Commissioners look good and the City look good.  Commissioner Taylor asked that the department heads pass this on to the other employees that he was very appreciative on how things had been handled.
 
ADJOURN:
 
Commissioner Skaggs made a motion to adjourn that was seconded by Commissioner Hlavachick.  The motion and second passed unanimously.

_______________________________________
LUCUS KUMBERG, Mayor

ATTEST:
_______________________________________
LUANN KRAMER, City Clerk

Thursday, December 29, 2016

01/03/2017-City Commission Meeting Agenda

TUESDAY
 
JANUARY 03, 2017
 
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
 
COMMISSION ROOM – 5:00 P.M.
 
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
 
2. ROLL CALL
 
3. INVOCATION & PLEDGE OF ALLEGIANCE
 
4. MINUTES – December 19, 2016 Regular Commission Meeting
 
5. PRESENTATION OF PLAQUES – 
 
 • Mayor’s Plaque - Rick Eckert, City Manager
 • Outgoing Commissioner’s Recognition – Mayor
 
6. CERTIFICATION OF NOVEMBER 08, 2016 CITY GENERAL ELECTION – LuAnn           Kramer, City Clerk
 
7. OATH OF OFFICE GIVEN TO NEWLY ELECTED CITY COMMISSIONERS –  LuAnn Kramer, City Clerk           
      
8. REORGANIZATION OF PRATT CITY COMMISSION – Mayor and Commission
 
8.1 Nomination for Mayor 
8.2 Nomination for Vice-Mayor
8.3 Designation of Official City Depositories – The Peoples Bank, First National Bank, First State Bank
8.4 Designation of Official City Newspaper – The Pratt Tribune
 
9. BUSINESS:
 
9.1 Presentation on Economic Impact and Community Engagement Report for 2015/2016 – Dr. Mike Calvert, PCC President
9.2 Consideration and Approval of the City’s Appointment to the ED Board to Replace Outgoing Member Kenton Ladenburger – Mayor and Commission (Tabled from 12/19/16)
9.3 Consideration and Approval of Ord. 1701 Annexing Land to the City – Rick Eckert, City Manager; Brad Blankenship, Building Inspector  (Tabled from 12/19/16)
 
10. OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
 
11. REPORTS
 
11.1 City Manager
11.2 Department Superintendents
11.3 Mayor
11.4 City Commission
 
12. ADJOURN

Monday, December 19, 2016

12/05/2016-Approved City Commission Meeting Minutes

MONDAY

DECEMBER 05, 2016

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:          

 Lucus Kumberg             Mayor
Bill Hlavachick             Commissioner
Jeff Taylor                    Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner          

ALSO PRESENT:         

Roy Eckert                   City Manager
LuAnn Kramer             City Clerk
Ken Van Blaricum        City Attorney
Diana Garten                Finance Director
Gary Myers                   Chief of Police
Russell Rambat             Public Works Director
Jamie Huber                 Director of Electric Utilities
Bruce Pinkall                Recreation Director                                                                                                                                                                              
CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Taylor led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.

MINUTES: 

Commissioner Hlavachick made a motion to approve the minutes of the November 21, 2016 Special Call meeting, the November 21, 2016 regular Commission meeting and the November 30, 2016 Special Call meeting.   The motion was seconded by Commissioner Meyer and carried unanimously.

BUSINESS: 

CONSIDERATION AND APPROVAL ON PUTTING UP FLAGS ON MAIN STREET TO PROMOTE TOWN SPIRIT FOR SPORTING EVENTS:

Ms. Lori Myers, Pratt High School Counselor and Booster Club President, addressed the Commissioners concerning flags being put up downtown on Main Street.  Commissioner Taylor asked if they were flags that would go where we put the American flags.  Ms. Myers stated that was correct and they had discussed about who would put them up and take them down, which they had decided that they would do that.  Ms. Myers commented that the college and Skyline had also been asked if they were interested and the College was, but Skyline declined.   

Mayor Kumberg questioned if they could integrate the seasonal banners as well.  Public Works Director Rambat stated that they involve a bucket truck to change.  Commissioner Skaggs questioned if the American flags were put up really early of a morning.  Mr. Rambat stated that they were and then they avoided the downtown traffic.  Recreation Director Pinkall asked that they coordinate with the size of the flag and poles that were there.  Ms. Myers stated that the softball team was going to be selling flags and they would be purchasing those.  Mr. Pinkall stated that the American flag would always take precedence.  Ms. Myers stated that they would stay in contact with the City as events were coming up.  Commissioner Meyer made a motion to approve the Booster Club putting up flags on downtown Main Street.  The motion was seconded by Commissioner Taylor and carried unanimously.

CONSIDERATION AND APPROVAL OF THE 2017 CEREAL MALT BEVERAGE APPLICATIONS:

Police Chief Myers stated that all the merchants that sell cereal malt beverages had submitted their applications for their 2017 license except Woody’s.  Chief Myers added that they had all met the requirements and passed their back ground checks; therefore, he recommended the Commission approve the 2017 Cereal Malt Beverage licenses.  Commissioner Skaggs made a motion to approve the applications for the 2017 Cereal Malt Beverage licenses for 2017 as presented.  The motion was seconded by Commissioner Taylor and carried unanimously.

CONSIDERATION AND APPROVAL OF THE PURCHASE OF A USED BACKHOE FROM MORGAN DIESEL:

Public Works Director Rambat stated that Park Superintendent Mark Eckhoff had been in touch with Morgan Diesel about a 2008 Komatzu backhoe that had 2300 hours on it.  Mr. Rambat stated that it was in excellent condition and Morgan Diesel had done the maintenance on it and had all the records.  Mr. Rambat explained that the asking price was $38,000 and they were offering us $3,000 for our 1976 trade-in.  Mr. Rambat added that the 1976 was not worth more than that. 

Mr. Rambat stated that the park department used the backhoe quite often and they were looking at a clam shell to clean out the deadwood.  Mr. Rambat explained that the water department had the other backhoe, but it was dedicated to their work a lot so it was convenient and necessary to have a second one in the system.  Mr. Rambat commented that this was not a planned purchase, but they did not need a new one for this kind of work; however, a new one for the water department would be justified.  

Mayor Kumberg questioned how much we were spending on maintenance on the older one.  Mr. Eckhoff stated that they had spent $10,000 over the last three years.  Mr. Eckhoff added that Morgan Diesel stated that they would write-off the current $3,000 invoice if this purchase was approved.  Mr. Rambat commented that it was almost a necessity to have a stand-by unit.  Mr. Rambat stated that the cemetery has one that came from the water department; however, it had a bucket rigged on it.  With no more discussion, Commissioner Taylor made a motion to approve the purchase of the 2008 Komatzu backhoe from Morgan Diesel in the amount of $35,000 with a $3,000 trade-in.  The motion was seconded by Commissioner Hlavachick and passed unanimously. 

CONSIDERATION AND APPROVAL OF THE 2017 LEASE AGREEMENT WITH THE AMERICAN LEGION: 

City Attorney Van Blaricum stated that this was another annual contract and it was down to where we were happy with it as was the American Legion.  Mr. Van Blaricum added that the only changes were the dates.  Commissioner Skaggs questioned what #4-d meant when it says ‘not commit waste there of’.  Mr. Van Blaricum explained that that was real estate language and meant that it was not going to be torn up or run down.  Commissioner Skaggs asked if they had to fix any areas where they removed permanent fixtures.  Mr. Van Blaricum stated that that goes with the ‘make waste’.  Commissioner Skaggs asked if they were keeping up on the insurance requirements.  City Clerk Kramer stated that they were.  Commissioner Hlavachick made a motion to approve the 2017 lease agreement with the American Legion.  The motion was seconded by Commissioner Skaggs.

Public Works Director Rambat stated that they may need some help on ADA requirements.  Mr. Rambat explained that they may want to add a concrete pad to access the bottom side and put up a few handicap parking signs.  Commissioner Skaggs stated that he had been watching 60 Minutes and there were lawyers making it their livelihood to check on this.  Mr. Rambat commented that he had gotten emails where big Cities had been caught in liability.  Commissioner Skaggs asked if we had completed all the ramps in the intersections.  Mr. Rambat stated that they were about sixty percent done where there were sidewalks and he tried to add a few every year.  Mr. Rambat added that money was an issue.  Commissioner Taylor stated that they were handy for a lot more than the handicap, for example mothers with strollers.  Mr. Rambat stated that they target school zones and churches.  Commissioner Skaggs asked if we were ADA compliant downtown.  Mr. Rambat stated that we were.  Mr. Van Blaricum commented that there was a wave of ADA violations; however, if the City keeps moving forward we could be confident that there would be no litigations.  Mr. Van Blaricum added that he thinks that the League will be discussing this also.  With no more discussion, the motion and second passed unanimously. 

CONSIDERATION AND APPROVAL OF THE OPTION AGREEMENT WITH ATC SEQUOIA LLC TO PURCHASE COMMUNICATIONS EASEMENT AT 201 S. JACKSON: 

Mr. Van Blaricum stated that this agreement had been talked about before when the owner of the tower somehow needed more paperwork.  Mr. Van Blaricum commented that they needed the City to give them the easement so that they could service their equipment and they would pay us $20,000.  Mr. Van Blaricum explained that there was a lot of fine print and Exhibit A was the easement description.  Mr. Van Blaricum commented that there was nothing in the option or easement that would be a problem.  Finance Director Garten added that the Commission had approved the proposal a few weeks ago.  Commissioner Meyer asked about Section 6-A and whether they could put another tower there on the easement without our approval.  Mr. Van Blaricum stated that they could remove this tower or put up another one.  Ms. Garten explained that the first agreement had them paying us $60,000 with a repayment provision and there would be no repayment with the approval of this agreement.  

With no more discussion, Commissioner Skaggs made a motion to approve the Option Agreement with ATC Sequoia LLC for the easement at 201 South Jackson Street.  The motion was seconded by Commissioner Meyer and carried unanimously. 

OPEN AGENDA: 

No one wished to address the Commission.

REPORTS: 

City Manager: 

·        KMEA Board meeting:

City Manager Eckert stated that he had attended the KMEA Board meeting with Energy Agent Kreutzer last week and it was quite lengthy.  Mr. Eckert commented that he had walked around and met the fire chief for Russell and he could not quit talking about our department.  Mr. Eckert stated that he had told him to come down.  Mr. Eckert added that he was pleased with that and said that our department were legends in the State of Kansas.  Mr. Eckert commented that he also met several of Russell’s City staff.

Mr. Eckert informed the Commission that he met Mr. Paul Mahlberg, CEO of KEMA and we continue to have contract issues with them.  Mr. Eckert stated that we had been given good advice from counsel that work strictly on electrical contracts

·        Training: 

Mr. Eckert stated that he had left a message for Mr. Paul Downs at WSU concerning training for newly elected officials and it could be an eye opener.  Mr. Eckert commented that most things we understand but had to stay on top of.  Commissioner Meyer questioned if he had a date.  Mr. Eckert stated that Mr. Downs was going to call him back. 

·        Vission Statement: 

Mr. Eckert stated that he was working on the vision statement and hoped to have it before late December. 

·        Public training: 

Mr. Eckert commented that he was working on potential training with the department heads and putting together a small school for the public.  Mr. Eckert stated that it had worked well in Colorado and the public learns what we do and sees what it takes to run a City.  Mr. Eckert added that it was important for citizens to know where their money was being spent. 

·        Parking: 

Mr. Eckert stated that there had been some customer complaints concerning no place to park when there was a meeting at City Hall and they cannot come in and pay their bill.  Mr. Eckert encouraged parking across the street in the City’s parking lot.

·        Legal Counsel: 

Commissioner Skaggs questioned what else outside legal counsel was doing besides preparing a letter for us.  Mr. Eckert stated that they were looking over some documents with legal terms.  Director of Electric Utilities Huber added that they were basically seeing if we had any grounds to get out of KMEA.  Mr. Eckert commented that no decisions would be made before the Commission was informed. 

City Attorney: 

·        Retirement: 

City Attorney Van Blaricum stated that he was a contract employee with the City and it ran a calendar year.  Mr. Van Blaricum commented that his contract ended December 31, 2016 and, since he was no longer the County Attorney as of that date, it made it convenient to not renew the City Attorney contract for next year after ten years of service.  Commissioner Taylor asked if he would be willing to stay until we find another one.  Mr. Van Blaricum stated that he would be glad to fill in.  Mayor Kumberg questioned that we also needed to find another public defender.  Mr. Van Blaricum stated that that was correct.  Mr. Eckert stated that he was working on this and he had one person that had done it before that had expressed interest to stay on.  Mayor Kumberg stated that it had been a pleasure working with Mr. Van Blaricum.

Public Works:

·        Spreaders on:

Public Works Director Rambat stated that they had put the spreaders on in case there was any weather coming in.  Mr. Rambat commented that he did not think it would stick around very long. 

Electric Department: 

·        GIS Mapping: 

Director of Electric Utilities Huber stated that one company had gotten back to him with a quote concerning the GIS mapping, but the other had not.  Mr. Huber commented that they would like to move forward before the leaves come back out on the trees which would give a better satellite for their GPS handhelds. 

·        New Bucket Truck: 

Mr. Huber informed the Commission that they had picked up their new bucket truck Friday and the guys were putting parts and pieces on it.  Mr. Huber added that we were working with the bank on financing. 

Recreation Department: 

·        Host for State tennis: 

Recreation Director Pinkall stated that the High School had gotten notice that we would host the girls 4-A State tennis tournament next fall.  Mr. Pinkall also informed the Commission that the 3-2-1A boys would be held here in the spring with South Barber hosting that.  Mr. Pinkall added that there should be a State tournament here every year since we got back in the 4-A loop. 

·        Coalition Group: 

Mr. Pinkall stated that the coalition group had been meeting in the Community Center and they were having concerns with money.  Mr. Pinkall questioned if we could assist them by allowing them to meet at no charge.  Mr. Pinkall commented that that would be good faith assistance.  The Commissioners were all in agreement to allow there to be no charge for their use of the meeting room.  Mayor Kumberg stated that he hoped they would be viable. 

·        Music in the Park: 

Mr. Pinkall commented that a FM transmitter failed in the park; however, the music should be back on before Christmas.  Commissioner Meyer asked how much it cost for the electricity during Christmas in Lemon Park.  Mr. Huber stated that it was all metered, but we turn it in as a loss every year. 

Police Department:

·        Law education representative: 

Police Chief Myers informed the Commission that there would be an individual affiliated with Law Publications in the City this week and he would be accepting donations for ads.  Chief Myers explained that this company provides handout literature at our request for child safety programs at the schools and community awareness handouts such as drug information and community watch programs.  Chief Myers stated that there was no cost on our end, but they would be soliciting business owners and they would then be considered sponsors.  Chief Myers commented that they would be providing those businesses that donated copies of the different literature so that they know what their money paid for.  Commissioner Skaggs asked if the individual had a letter from the police department.  Chief Myers stated that he did carry a letter from him explaining what he was doing. 

Finance Department:

·        Sales tax: 

Finance Director Garten stated that she had the sales tax information for the Commission and there was a 3% decrease from last year, but we were holding steady.

Mayor and Commission:

·        WSU Education: 

Mayor Kumberg stated that we could ducktail working out goals and direction with the WSU education.

·        Refuse pick-up:

Commissioner Skaggs stated that he was delighted that the staff had decided on one more refuse pick-up.  Mr. Rambat commented that it would be all this week and they would be running their normal route. 

·        Food Bank:

Commissioner Meyer stated that the Food Bank was in need of donations and they had a record number of turkeys to buy.  Commissioner Meyer commented that they would be grateful for any donations.
 
ADJOURN:
 
Commissioner Hlavachick made a motion to adjourn that was seconded by Commissioner Skaggs.  The motion and second passed unanimously.
 
______________________________________
LUCUS KUMBERG, Mayor

ATTEST:
______________________________________

LUANN KRAMER, City Clerk

12/05/2016-Approved Recessed City/County Joint Meeting

MONDAY 

DECEMBER 05, 2016 

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.

PRESENT:                

Lucus Kumberg             Mayor
Bill Hlavachick             Commissioner
Jeff Taylor                    Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner          

ALSO PRESENT:    

Roy Eckert                   City Manager
LuAnn Kramer             City Clerk
Ken Van Blaricum        City Attorney
Glenna Borho               County Commissioner
Joe Reynolds                County Commissioner
Dave Ward                   County Commissioner
Sherry Kruse                County Clerk
Bob Schmisseur           County Counselor
 
CALL TO ORDER:

The recessed meeting was called to order by Mayor Kumberg.  The Mayor instructed the Finance Director to note that all Commissioners were present.

BUSINESS:

GENERAL DISCUSSION ON CITY/COUNTY ISSUES:

·        Transition:

Commissioner Skaggs questioned if the County anticipated any changes with a new Sheriff.  Commissioner Borho stated that it would be a 180 from where they were today.  Commissioner Borho commented that Sheriff-elect White would get along with Chief Myers and Detective Ward and we are all happy to hear that.  Commissioner Borho added that there had been a drug court meeting on Friday and Sheriff-elect White and Detective Ward worked well together.  City Manager Eckert stated that he had also worked with him and he thought things would go nicely.  

·        LEC – Out of space:

Commissioner Meyer stated that he knew there was a LEC Committee, but the City police department was out of room at the Law Enforcement Center.  Commissioner Meyer commented that it was effecting their morale; however, he did not know what the answer was.  Commissioner Meyer explained that there was nowhere to process arrests if there were two or three at a time.  Commissioner Meyer stated that Detectives Ward and Bennett were in a small office and it may be that we need to reconfigure where those offices were located.  Commissioner Reynolds stated that he did not know what they could do, because there was no room in the jail.  Commissioner Reynolds added that a new jail would make people unhappy.  Commissioner Reynolds stated that the Municipal Court area takes up quite a bit of room so maybe it could be relocated to somewhere like City Hall.  

Counselor Schmisseur stated that he spends a lot of time at the Law Enforcement Center and there was no question that they were busy.  Mr. Schmisseur commented that moving Municipal Court would be hard since some of them were in custody and it would be a logistical nightmare moving them for blocks.  Mr. Schmisseur added that you would not want them coming down this hallway.  Mr. Schmisseur stated that there was a training room downstairs, but moving that would make the on duty officers too far away if they were needed immediately.  Mr. Schmisseur commented that he did not have a good answer, but he would suggest not moving Municipal Court.  City Attorney Van Blaricum stated that Municipal Court was in a good location; however, people were sitting on the floor during court on Tuesday’s and Thursday’s because there was no room.  Mayor Kumberg stated that this could be discussed after the transition and maybe there would be space in the basement that could be looked at.  Commissioner Reynolds stated that the basement was not ADA accessible.

Commissioner Meyer asked who was in control of the building.  Commissioner Borho stated that it was a County owned building.  Mr. Schmisseur commented that there used to be a day room downstairs but Sheriff Chinn did not believe in having them watch TV.  Mr. Schmisseur stated that, one fall down the basement stairs, and there would be large medical bills.  Mayor Kumberg stated that we were needing to expand the evidence locker, but that would be very expensive and a budgetary issue.  Commissioner Skaggs questioned if the building could go up or out or if that was not affordable.  Commissioner Borho commented that they were not willing to build what was proposed and go south.  Mayor Kumberg stated that this could be addressed at the next LEC meeting.  Commissioner Borho commented that they only meet once a year.  Mr. Schmisseur stated that the next meeting was July 02, 2017.  Mayor Kumberg stated that we could have Chief Myers evaluate the situation and see what we have access to and think outside the box.  Commissioner Skaggs asked if they store evidence on the main floor.  Commissioner Meyer stated that it was in the basement.

Commissioner Meyer stated that the hallways were narrow and it would go a long way for morale of the staff to look at this issue.  Commissioner Borho stated that the dispatchers were happy with their room and they had talked about staying in the trailers.  Mr. Eckert commented that he had heard that there had been talk about moving City Hall back to the Municipal Building and putting the police department here.  Commissioner Taylor questioned how many cars were in the garage area.  Commissioner Reynolds stated that there was not much room left in there since some of it was taken with the remodel.  Commissioner Ward stated that we should get Sheriff-elect White and Chief Myers together after the transition to look at the best use of the space.  

Mr. Schmisseur commented that the chiller was not being used anymore, so we might be able to build north.  Commissioner Ward stated that Detectives Ward and Bennett share that small office and all the other officers share one smaller than theirs.  Commissioner Ward added that the breakroom was smaller than both of those offices.  Commissioner Meyer stated that we may need to redesign our area to use the square footage to the best we can.  Commissioner Reynolds commented that it would not be cheap, but going north would give us enough room.  Mayor Kumberg suggested having them look at what they have for space and see what they could come up with.  Mayor Kumberg commented that we could knock out a couple of walls and have someone come in and tell us what we can and cannot do.  Commissioner Ward stated that he knew that the City officers were cramped for space, but he did not know about the sheriff’s side.  Commissioner Ward added that we did not want to do anything too soon or build too small.

Commissioner Meyer stated that he appreciated the Commissioner’s willingness to look at options.  Commissioner Meyer asked if something could be done for around $10,000.  Mayor Kumberg commented that the Municipal Building renovation was around $12 grand.  Commissioner Meyer commented that this could be looked at for the next budget and get the entities together.  Commissioner Borho stated that it did not hurt to plant the seed now.

·        Coalition group:

Mayor Kumberg stated that several had attended the coalition group’s meeting and they only wanted positive things to happen in the community.  Mayor Kumberg commented that they felt that doing this on their own was more viable.  Commissioner Borho commented that they discussed going to a neighborhood watch program and that would make people mindful of what was going on in their environment.  Mayor Kumberg stated that they want to do something so that there were more public eyes on things that were happening in the community and bringing other people in on home security systems.  Mayor Kumberg added that we were as interested as they are and would be available as much as possible.  Mayor Kumberg commented that people had to understand that we do not institute and run this group, but would help with resources and education.  Commissioner Skaggs stated that neighborhoods change with the community watch signs and questioned if they were viable anymore.  Mayor Kumberg stated that they were really viable at one time.  Commissioner Meyer stated that we needed to rejuvenate it again.  Commissioner Meyer suggested that the City could provide the poles for the signs so that they would all be uniform in size, height and position.

Mr. Schmisseur stated that Mr. Zimmerman was on a neighborhood watch when Mr. Treyvon Martin was shot.  Mr. Schmisseur commented that anyone can conceal carry unless they had been convicted of a felony.  Commissioner Taylor stated that he believes in the ‘if you see something say something’ attitude.  Commissioner Meyer commented that he sympathizes with the police because these guys disappear fast.  Mr. Schmisseur commented that there had been some discussion about bringing crime stoppers back.  Commissioner Taylor stated that there should be something we bring back.  Mayor Kumberg stated that it was sponsored by someone in the community and costs money.  

Commissioner Meyer questioned how the bail system worked.  Mr. Van Blaricum stated that bail in Municipal Court was set by the judges and they set the bond to make sure that they come back in.  Mr. Van Blaricum added that the jails would be overflowing if the bond was not easy.  Commissioner Reynolds stated that there was nowhere to go with those people.  Mr. Schmisseur commented that a third of the jail roster was failure to appear and some of those were not dangerous.  Mr. Schmisseur added that it was frustrating that people would not show up.  Mr. Schmisseur stated that there would be plenty of money the first year you get crime stoppers started again.  Mayor Kumberg commented that we had to put it together again.  Commissioner Meyer asked how it was traditionally funded.  Mr. Schmisseur stated that it was donations and they were not tax deductible.  

·        Drug court:

Commissioner Borho commented that a drug court had been discussed and they were wanting to bring in mental health and expand that for people who had other issues.  Commissioner Taylor asked if the Oxford House had fallen through.  Commissioner Borho stated that it had for now and the people had to be employed.  Commissioner Taylor stated that some of that was court ordered and the people wanted to get straight so they were employable.  Commissioner Taylor added that he was a firm believer in the Oxford House.  Mayor Kumberg stated that he did not know what Horizon’s budget was like, but it seemed that Hutchinson was the closest mental health place and there was one in Dodge City and Wichita.  Mayor Kumberg questioned if they would even be interested in putting a facility here.  Commissioner Borho stated that Horizon’s was all out patient.  Commissioner Taylor commented that they could go to someone like Valley Hope in Norton, but it would not hurt to talk to them again.  Mayor Kumberg stated that it was an interesting thought, because not having that service causes issues for us if someone needs evaluated.  

·        Spring clean-up:

Commissioner Borho questioned if the City was going to do a spring clean-up again.  Commissioner Skaggs stated that we were happy with the last one.  Mayor Kumberg commented that everybody was happy.  Commissioner Borho stated that the County was also pleased with how it went.  Commissioner Taylor commented that he could not remember what the cost was.  City Clerk Kramer stated that she thought it was around $7,000.  Commissioner Skaggs stated that we should keep doing it until we did not need to anymore.  Commissioner Borho stated that, from the County’s standpoint, having the City employees helped.  Mayor Kumberg commented that it was less expensive than when the City did it by ourselves.

·        Next meeting date:

The next joint meeting was set for February 06, 2017 at 11:00 a.m. at City Hall.

ADJOURN:

Commissioner Meyer made a motion to adjourn.  The motion was seconded by Commissioner Taylor and carried unanimously. 
_______________________________________
LUCUS KUMBERG, Mayor

ATTEST:
________________________________________
LUANN KRAMER, City Clerk