Monday, July 17, 2017

07/12/2017-Approved City Commission Special Call Minutes


WEDNESDAY

JULY 12, 2017 

The Governing Body of the City of Pratt met in a Special Call session in the Commission Room located at City Hall.

PRESENT:             

Lucus Kumberg            Mayor
Doug Meyer                 Commissioner                                                 
Bill Hlavachick             Commissioner                                              
Gary Schmidt               Commissioner
Don Peters                    Commissioner                                                          

ALSO PRESENT:    

Roy Eckert                   City Manager
LuAnn Kramer             City Clerk                                                   
Regina Goff                  City Attorney
Gary Myers                   Chief of Police                                                                                                             
                                                     
CALL TO ORDER:
The Special Call meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present. 

BUSINESS: 

EXECUTIVE SESSION TO DISCUSS NON-ELECTED PERSONNEL TO LAST ONE HOUR: 

Mayor Kumberg made a motion to enter into executive session for non-elected personnel to last one hour.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

ADJOURN: 

Upon proper motion and second, the meeting was adjourned.
 
_______________________________________
LUCUS KUMBERG, Mayor

ATTEST:

________________________________________
LUANN KRAMER, City Clerk

07/05/17-Approved City Commission Meeting Minutes

WEDNESDAY 

JULY 05, 2017 

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
 
                       
PRESENT:   
Lucus Kumberg            Mayor
Doug Meyer                 Commissioner
Bill Hlavachick            Commissioner
Gary Schmidt               Commissioner                                                                      
ALSO PRESENT:        
LuAnn Kramer             City Clerk
Regina Goff                 City Attorney
Diana Garten                Finance Director
Gary Myers                  Chief of Police
Russell Rambat            Public Works Director
Jamie Huber                 Director of Electric Utilities
Bruce Pinkall                   Recreation Director
 
                                   

CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Peters. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Kumberg led the staff and audience in the invocation and the Pledge of Allegiance. 

MINUTES: 

Commissioner Schmidt made a motion to approve the minutes of the June 19, 2017 recessed budget work session-Day 1, the June 19, 2017 regular Commission meeting and the June 20, 2017 recessed budget work session-Day 2.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

BUSINESS:
CONSIDERATION AND APPROVAL OF RATE INCREASES FOR CEMETERY SERVICES:
Public Works Director Rambat explained to the Commissioners that it had been several years since the cemetery service prices had been looked at and Cemetery Sexton Gilmore had presented the Cemetery Board with some price changes and additions to their operations at their last meeting on June 20, 2017.  Mr. Rambat stated that some of the services were new and some were proposed price changes.  Mr. Rambat explained that the cemetery had no way of recouping their costs; therefore, the board recommended the small increases on cemetery services. 
Mayor Kumberg stated that it had been around six years since we had raised the price for things.  Commissioner Meyer stated that he felt the prices were reasonable and questioned if there were a lot of request for services after 4 pm.  Mr. Gilmore stated that he did not have a lot of requests but had asked for it.  Commissioner Meyer stated that our cemetery was well kept and nice.  Commissioner Hlavachick made a motion to approve the proposed changes in cemetery prices as presented.  The motion was seconded by Commissioner Meyer and carried unanimously. 

CONSIDERATION AND APPROVAL OF BID FOR THE 2017 SIDEWALK, ADA RAMP AND CURB PROJECT: 

Public Works Director Rambat stated that he went out for bids on the 2017 sidewalk, ADA ramp and curb project earlier and he had received two bids back from the seven or eight contractors that were on his list.  Mr. Rambat commented that the project would be from Main Street to Pine Street and Ninth Street north to Second Street.  Mr. Rambat explained that Arensdorf Construction had bid $82,511 and B & H Builders had bid $94,711.  Mr. Rambat stated that Mr. Arensdorf had done a lot of work for the City and was easy to work with.  Mr. Rambat added that Mr. Arensdorf also worked well with the residents.  Mr. Rambat stated that there would be flyers distributed to the residents in these areas and it would explain that there was a value to them to have work done while he was in the area working for the City.  Mr. Rambat recommended the approval of the bid from Arensdorf Construction in the amount of $82,511.  Commissioner Schmidt stated that he liked the way they got things done; therefore, he made a motion to accept the bid from the 2017 sidewalk project to Arensdorf Construction in the amount of $82,511.  The motion was seconded by Commissioner Hlavachick and carried unanimously.  Commissioner Meyer asked how this was being financed.  Mr. Rambat stated that it was the quarter cent sales tax. 

CONSIDERATION AND APPROVAL OF BID FOR THE 2017 6TH STREET SIDEWALK PROJECT:

Mr. Rambat stated that this project had to be let separately since it was part of the trail grant project from Pratt Health Foundation Executive Director DeWayne Bryan.  Mr. Rambat explained that the difference in the two projects was that this one could not be installed on City right-of-way, so it was moved to the south a bit and would be a serpentine design from Pine Street east to the entrance of Sixth Street Park.  Mr. Rambat commented that he also received two bids for this project and Arensdorf Construction bid $19,680 and Mansel Construction bid $19,920.  Mr. Rambat stated that there were matching fund requirements for this project and that would include his time and the City hauling off the subgrade.  Mr. Rambat commented that Arensdorf Construction was the low bid and his recommendation.  Commissioner Meyer made a motion to approve Arensdorf Construction’s bid for $19,680 for this project as presented.  The motion was seconded by Commissioner Schmidt and carried unanimously.  Commissioner Schmidt questioned the time frame for this project.  Mr. Rambat stated that it should be done by November 1st.

CONSIDERATION AND APPROVAL OF BID FOR TWO GAS VALVE ASSEMBLIES FOR THE DUAL FUEL GENERATORS: 

Director of Electric Utilities Huber stated that Fairbanks was the only place to get the gas valve assembly, so the options were limited.   Mr. Huber explained that they did have a couple of spares, but it was a six month turn around to do a rebuild on one.  Mr. Huber commented that these two new ones would keep the rotation in place.  Mr. Huber stated that the cost for both gas valves was $27,160.45 without sales tax and freight; however, he recommended this purchase from Fairbanks.  Mr. Huber added that there was a one hundred seventy-five day lead time so they would not be here until the end of the year.  Commissioner Hlavachick asked about the $4,000 difference in the two prices.  Mr. Huber explained that one had electronics and the other one did not.  Mr. Huber added that they look alike; but internally they were not and both were sitting without a back-up right now.  Commissioner Schmidt asked if they had been replaced before.  Mr. Huber stated that they had and the needle valve was one the plant could not work on and had to be sent to Texas.  With no further discussion, Commissioner Hlavachick made a motion to approve the purchase of the two gas valve assemblies for the dual fuel generators for $27,160.45 which did not include freight or sales tax.  Commissioner Meyer seconded the motion and it passed unanimously.

DISCUSSION ON BICYCLE RACKS AND CHECK PRESENTATION: 

Pratt Health Foundation Executive Director DeWayne Bryan presented a $20,000 check from an anonymous donor for the Lemon Park bathrooms and he thanked the Commission for taking on this project.  Mr. Bryan also informed the Commission that the maps had been distributed and were also at the Chamber office.  Mr. Bryan stated that Sixth Street would be receiving a sidewalk through the Wildlife and Parks grant and he had a little money left for signage.  Commissioner Hlavachick questioned if there were enough signs on the bike route.  Mr. Rambat stated that he thought they had that covered.  Mr. Bryan commented that he was ready to install some bike racks on Main Street.  Mr. Bryan explained that an adult bike would extend about 2’ on each side.  Mr. Bryan commented that he was open to suggestions.  Recreation Director Pinkall stated that his concerns were from some of the business owners and they had mixed feelings.  Mr. Bryan stated that he would work with Mr. Pinkall on this project. 

CONSIDERATION AND APPROVAL OF ORDINANCE 1707 AMENDING ORDINANCE 0616 CONCERNING INCREASE IN SEAT BELT VIOLATIONS: 

City Attorney Goff stated that legislature had passed a new law effective July 1 concerning an increase in the seat belt violation.  Ms. Goff commented that all Cities that had adopted the Standard Traffic Ordinance booklet were going to be out of compliance unless they passed this ordinance.  Ms. Goff stated that the fine goes from $10 to $30 and this language came down from the League.  Commissioner Meyer pointed out that one place had that the fine was $30 and one was $60.  Ms. Goff explained that there was a higher fine for kids that could drive.  

The following Ordinance 1707 was then presented to the Commission for their approval:  AN ORDINANCE AMENDING ORDINANCE NO. 1616 THAT INCORPORATED BY REFERENCE THE “2016 STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES,” 44TH EDITION (STO) BY ADDING NEW SECTION WHICH AMENDS SECTION 182.1 OF THE STO; ADDING THE NEW SECTION TO CHAPTER 10.04 OF THE CODE OF THE CITY OF PRATT, KANSAS, WHICH REGULATES TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT, KANSAS.   Mayor Kumberg made a motion to approve Ordinance 1707 amending Ordinance 1616 dealing with an increase in the seat belt violation.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF ORDINANCE 1708 ALLOWING TEMPORARY PERMITS FOR THE SALE OF ALCOHOLIC BEVERAGES ON CITY PROPERTY:

Ms. Goff explained to the Commission that this ordinance was required for the City to issue temporary permits for the sale of alcohol on City property.  Ms. Goff stated that she had put the Green Sports Complex location in the ordinance and she explained that others had had complications with using a general location description in an ordinance.  Ms. Goff stated that she could do another ordinance if the City needs it for another location. 

The following Ordinance 1707 was then presented to the Commission for their approval:  AN ORDINANCE EXEMPTING THE PROPERTY OWNED BY THE CITY OF PRATT, KANSAS FROM THE STATUTORY PROHIBITIONS ON THE DRINKING OR CONSUMPTION OF ALCOHOLIC LIQUOR ON PUBLIC PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT, KANSAS.  Commissioner Hlavachick made a motion to approve Ordinance 1708 regarding consumption of alcohol at the Green Sports Complex.  The motion was seconded by Commissioner Meyer and carried unanimously.

Commissioner Schmidt asked if this would require any law enforcement involvement.  Police Chief Myers stated that it would not.  Commissioner Meyer commented that this was primarily for the Octoberfest activities and asked if there was any further progress on that.  Recreation Director Pinkall stated that he had talked to Dr. Kempton and they were moving forward; however, he was not sure how they were progressing.  Chief Myers commented that he hoped that this would be self-governed and not allowed to get out of hand.  Mayor Kumberg stated that they needed to make sure to communicate with law enforcement.  Ms. Goff stated that the police department had the same law enforcement authority at the Sports Complex as they would Woody’s.   

OPEN AGENDA: 

·        Concert Saturday:

Mr. Jason Leslie reminded the Commission about the concert in Merchant Park this coming Saturday.  Mr. Leslie stated that it should be a lot of fun and they had been promoting it a lot.  Mr. Leslie commented that there would be no alcohol allowed and asked that a police officer be present.  Mr. Leslie added that they would need some trash receptacles and would be there setting up the stage after the Farmers Market was done. 

REPORTS:

City Attorney: 

·        Questions: 

City Attorney Goff stated that she had been responding to questions about different issues in the normal scope of business; however, things were going well.

·        Executive Sessions: 

Ms. Goff requested two executive sessions at the end of the meeting.  Ms. Goff stated that one would be for potential land acquisition and the second was attorney/client privilege.  Ms. Goff added that both should last about ten minutes each. 

Public Works:

·        Sidewalk projects: 

Public Works Director Rambat stated that he had been busy working on the sidewalk project bids. 

Electric Department:

·        Mutual Aid: 

Director of Electric Utilities Huber informed the Commission that they had participated in a mutual aid situation in Kiowa.  Mr. Huber stated that he and three of the line guys went to help and got home about 9:30 p.m.  Mr. Huber commented that we did not want that to go away, because it could be us one day that needs the mutual aid. 

·        Untied: 

Mr. Huber stated that we had been untied from the grid last week and Solomon did their annual test, which went good.  Mr. Huber commented that all three units were going and they were kept busy. 

Recreation Department:

·        State Tournament: 

Recreation Director Pinkall stated that the State tournament would be starting and they would be utilizing Angood Field.  Mr. Pinkall added that there would be forty-one teams. 

Police Department: 

·        June stats: 

Police Chief Myers reported that he had the statistics for June and they were as follows:

Crime Stats
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
 
 
 
 
 
1
Abandoned Vehicle - Towed
1
3
1
1
5
Animal Bite
 
1
1
1
 
Aggravated Assault/Battery
 
 
1
 
2
Alcohol
 
2
 
2
 
Animal/Livestock
3
6
5
3
 
Assault / Battery
 
 
2
4
3
Assault / Battery - DV
 
 
 
 
1
Assist Fire
 
 
2
2
2
Assist Other Agency
 
6
2
2
2
Burglary - Building
1
1
2
2
1
Burglary - Vehicle
 
2
1
1
2
Care/Treatment
 
 
 
1
 
Child Abuse
 
1
1
2
 
Child in Need of Care
3
4
1
3
4
Citizen Assist
 
1
 
2
 
Death Investigation
7
4
6
10
4
Disturbance
18
14
11
15
11
DL Violations
3
2
2
2
 
Drug Violation - Felony
3
4
2
3
1
Drug Violation - Misdemeanor
 
 
1
2
1
DUI
1
1
2
1
 
Forgery / Counterfeit
 
 
1
 
 
Identify Theft
 
 
 
2
 
Incident Type Not Listed
18
13
16
14
13
Larceny / Embezzlement / Fraud
5
3
3
4
4
Lost / Found Property
1
 
 
 
 
Missing Person - Juvenile
3
 
 
 
 
No Type Listed
 
 
 
2
 
Obstruct/Interfere Law Enf.
 
 
2
 
 
Open Door
4
4
9
10
5
Other Offense
4
3
5
8
 
Property Damage
 
 
1
1
3
Prowler
 
1
 
 
 
Robbery
1
 
 
 
 
Sex Crime - Child
 
3
3
2
 
Specific Request
1
 
 
 
 
Stalking
 
2
 
 
1
Stolen Property
 
 
1
 
 
Theft - Motor Vehicle
1
 
 
1
 
Threat
 
1
2
1
1
Traffic Accident – Injury
10
15
10
18
19
Traffic Accident - Prop. Damage
 
5
 
2
1
Trespass
 
1
2
 
 
Violation of PFA/PFS
4
6
3
7
3
Warrant Arrests
 
1
 
 
 
Weapons/Firearms
 
 
 
 
 
 
92
110
101
131
90
Total Cases
 
 
 
 
 
 
Municipal Court Caseload
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
 
82
82
82
82
82
Cases Pending
1
 
1
1
2
DUI
1
 
 
 
 
Fleeing a Police Officer
115
 91
69
155
108
Other Traffic Violations
2
 3
5
5
2
Crimes Against Persons
4
 7
7
6
7
Crimes Against Property
4
 4
 
5
1
Other Crimes
9
4
1
1
1
Parking Violations
 
1
 
 
6
Dog Violations
136
110 
165
173
127
Total Filings
218
 192
247
255
209
Total Case Load
 
 
 
 
 
 
 
 
 
 
 
Number of Cases Disposed of
DUI
All Other Cases
 
 
 
 
0
77
63
67
160
Guilty Pleas
0
0
0
0
0
Bond Forfeitures
0
13
23
21
32
Dismissals
0
1
3
0
2
Trials (Not Guilty Pleas)
0
7
6
4
20
Diversion Agreement
0
98
95
92
214
Total Dispositions
 
 
 
 
 
 
 
94
152
163
-5
Cases Pending at End of June '17
 
 
 
 
 
255 Case Load - 92 Cases Disposed)
 
 
 
 
 
 
 
 
 
 
 
MUNICIPAL COURT REVENUE
JAN. '16
JAN. '17
 
 
 
 
$10,347.00
$14,544.00
 
 
 
 
 
 
 
 
 
 
FEB. '16
FEB. '17
 
 
 
 
$14,467.00
$16,809.76
 
 
 
 
 
 
 
 
 
 
MAR. '16
MAR. '17
 
 
 
 
$13,793.00
$20,131.74
 
 
 
 
 
 
 
 
 
 
APR. '16
APR. '17
 
 
 
 
$10,000.00
$15,142.00
 
 
 
 
 
 
 
 
 
 
MAY '16
MAY '17
 
 
 
 
$12,678.00
$10,108.00
 
 
 
 
 
 
 
 
 
 
JUNE '16
JUNE '17
 
 
 
 
$11,834.12
$14,798.55
 
 
 
 
 
 
 
 
 
 
$73,119.12
$91,534.05
 
 
 
Totals

Mayor Kumberg questioned if the crime rate changes were due to respect at the County and City level.  Chief Myers assured him that it was.  Chief Myers stated that ‘there was a new sheriff in town’ and they know that they will be facing prosecution on the County and Municipal level.  Chief Myers added that the jail was full and people were not getting out. 

Finance Department: 

·        Budget:

Finance Director Garten stated that she continued to put the budget together per the requests during the work session and she would try to have numbers for them at the next meeting.  Ms. Garten added that the public hearing would probably be August 7th or 21st.   

City Clerk/Utility Department: 

·        Busy day:

City Clerk Kramer stated that it had been an incredibly busy day since the office was closed the last two days; however, she thanked the Commission for the extra holiday and commented that her department had made it through.

Mayor and Commission:

·        Trash in Park: 

Commissioner Meyer stated that he wanted to publicly thank Mr. Gale Rose from the Tribune for picking up trash in the park.  Commissioner Meyer commented that Mr. Rose was the only one in the park and commended him for being a great example. 

EXECUTIVE SESSIONS: 

Mayor Kumberg made a motion to enter into executive session for ten minutes to discuss potential land acquisition.  Commissioner Hlavachick seconded the motion and it carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

Mayor Kumberg made a motion to enter into executive session for ten minutes to discuss attorney/client privilege.  Commissioner Hlavachick seconded the motion and it carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Schmidt and carried unanimously.

RECESS:

Upon proper motion, the meeting was recessed until Monday, July 17, 2017 at 11:00 a.m. for the City/County joint meeting.
 
________________________________
 LUCUS KUMBERG, Mayor

ATTEST:                
________________________________
LUANN KRAMER, City Clerk