October 03, 2016
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
Lucus Kumberg MayorGary Skaggs Commissioner
Doug Meyer Commissioner
Roy Eckert City ManagerLuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Dir.
Brad Blankenship Building Inspector
Jamie Huber Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The regular meeting was called to order by Mayor Kumberg. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick and Commissioner Taylor.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Meyer led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.
Commissioner Skaggs made a motion to approve the minutes of the September 19, 2016 joint City/County recessed meeting and the September 19, 2016 regular Commission meeting. The motion was seconded by Commissioner Meyer and carried unanimously.
CONSIDERATION AND APPROVAL OF THE CAPACITY PURCHASE AND SALE AGREEMENT WITH MKEC:
City Attorney Van Blaricum stated that this was on the agenda at the last regular meeting and the Commission had decided to table it to give City Manager Eckert a chance to look at it. Director of Electric Utilities Huber stated that this agreement was pretty straight forward. Mr. Huber explained that capacity was the amount of energy available to supply our load and could either be generation included with the power purchase contract or purchased as paper capacity from another supplier. Mr. Huber stated that the SPP requires all participating Cities in the integrated market to maintain 112% capacity factor. Mr. Huber explained that you had to have excess capacity to supply 12% over your one hour summer peak load responsibility. Mr. Huber commented that Pratt currently has four generators that total a little over 28,000 kw of capacity. Mr. Huber added that we also have two purchase power agreements with MKEC, which is 8,500 and GRDA that is 6,000 for a total of 42,000 kw capacity. Mr. Huber stated that our current peak was 23,824 that was set in July 2015 and, with SPP’s mandatory 12%, brings us to 26,682 kw of responsibility. Mr. Huber added that that leaves us with an excess of 16,000 kw.
Mr. Huber informed the Commission that Sunflower had approached him about buying our excess capacity because they need what we have. Mr. Huber stated that the agreement would start January 1st and be paid out monthly. Commissioner Skaggs questioned if they pay whether they use it or not. Mr. Huber commented that we could use it if we needed it, but they need it to make their 112% for the SPP. Commissioner Meyer asked if this would require us to fire up our generators more often. Mr. Huber stated that it could; however, we have to run when SPP says we run. Commissioner Skaggs asked if they needed it to be in compliance or just to have it. Mr. Huber stated that they pay us whether they use it or not. Commissioner Meyer asked what they had been doing up to now. Energy Agent Kreutzer stated that they have a purchase power agreement with Jeffries and that ends in 2019. Mr. Kreutzer explained that they did not need what we have now, but they do need what we have in 2019. Mr. Kreutzer commented that, to get that, we had them sign a contract for all ten years. Commissioner Skaggs questioned what type of windfall that was for Pratt. Mr. Huber stated that it was about $1.75 million over ten years. Commissioner Meyer asked what our ‘out clause’ was. Mr. Huber stated that we could get out of this anytime we wanted to.
Commissioner Meyer commented that he was a little leery. Mr. Kreutzer stated that next year’s contract would zero if we did not have any excess capacity. Mr. Kreutzer added that we had a good relationship with Sunflower. After little more discussion, Commissioner Meyer made a motion to approve the Capacity Purchase and Sale Agreement with MKEC as presented. Mayor Kumberg seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL FOR STREET CLOSURE ON ROCHESTER STREET FROM 3RD STREET TO 4TH STREET FOR THE HIGH SCHOOL 4A REGIONAL TENNIS TOURNAMENT ON OCTOBER 7TH & 8TH AND FOR USE OF THE SCOUT CABIN:
Recreation Director Pinkall informed the Commission that there was a 4A division regional tennis tournament this weekend and they were requesting to have Rochester Street closed from Third Street to Fourth Street. Mr. Pinkall stated that they would also like to use the Scout Cabin for refreshment for the bus drivers and coaches, which we had done in the past. Mr. Pinkall added that they would have this request again in the spring. Commissioner Meyer asked how many teams were involved. Mr. Pinkall stated that he thought it was around twenty-three or twenty-four. Commissioner Skaggs made a motion to close Rochester Street between Third Street and Fourth Street on October 7th and 8th and to use the Scout Cabin for the 4A Tennis Tournament. The motion was seconded by Commissioner Meyer and carried unanimously.
· Maintenance at Haskins:
Mr. Nelson Burrell thanked Public Works Director Rambat for taking care of a maintenance issue at Haskins. Mr. Burrell stated that Mr. Rambat came out the same day and measured it out and said that he should be able to get to it in a couple of weeks. Mr. Burrell asked that Mr. Rambat also look at painting the bus loading zone and the curb and guttering that was falling apart on the south side of the building. Mr. Rambat stated that that would have to be in next year’s budget. Commissioner Skaggs asked if we usually do this on private property. Mr. Rambat explained that the curb was part of the street and it was in our best interest to get it fixed.
· Park issues:
Ms. Karen Detwiler stated that she had reported that the dog watering pole had been broken back in August and it was disturbing to some that it had been out of commission for so long. Ms. Detwiler also pointed out that the fountain located between the diamonds and the eastern gazebo in Lemon Park was leaking badly. Ms. Detwiler stated that she had purchased an iron bench for Sixth Street Park two years ago and had volunteered to pay for a light in that location. Ms. Detwiler commented that she was still willing to pay for the light since that area needed to be lit up. Ms. Detwiler added that it was straight south of the t-ball field.
· Settling in:
City Manager Eckert stated that it had been a good day and he was getting settled in. Mr. Eckert stated that he had joined in on a conversation with KMEA and it was very enlightening. Mr. Eckert stated that he was impressed in the amount of detail that the staff does and he had not seen that anywhere else. Mayor Kumberg stated that he was glad to hear those comments, but he was not surprised. Mayor Kumberg added that the people that sit around this table were the best and we were very fortunate.
· Employee parking lot:
Public Works Director Rambat stated that the street department would be bringing in some coal mix to get the parking lot for the staff ready. Mr. Rambat commented that he would be calling in a locate at the end of the week. Commissioner Skaggs asked if the gas meter could be moved to the rear of the building. Mr. Rambat stated that we would have to pay to have it moved, so he would have bollards put up to protect the meter. Commissioner Skaggs questioned if that would be sufficient parking for staff. Mr. Rambat stated that it should be. Commissioner Skaggs asked if we should think about selling the lot across the street. Mr. Rambat stated that we would be using that for overflow parking during staff meetings and meetings in general. Mr. Rambat explained that we try to keep our vehicles out of the way of the businesses on each side of City Hall.
· Pelican moved:
Mr. Rambat stated that he had been in contact with Knights Construction and they were going to work with him to get the Pelican Sculpture moved to the Historical Society. Mr. Rambat commented that he had visited with Sanders Insurance and they wanted us to make sure that it had adequate insurance before moving it. Mr. Rambat stated that he had found out that it was worth $35,000 when it was evaluated in 1993. Mr. Rambat added that the sculpture had been done by a sculptor that was recognized nationwide, but Mr. Sanders did not want the burden of putting a value on it. Mr. Rambat stated that he did not know how to put a value on it since it was irreplaceable. Commissioner Skaggs asked if it would be the property of the Historical Society. Mr. Rambat stated that it would remain the property of the City and that Mr. Van Blaricum was working on an agreement with the Historical Society so that it would revert back to us if they no longer wanted it. Mayor Kumberg stated that we could put $100,000 on it just to get it moved and then get it appraised later.
Mr. Rambat explained that the Pelican had been refurbished and the evaluation had stated that it was not to be outside. Mr. Rambat stated that Mr. Pedigo was the one who chose his boyhood friend, Mr. Bruce Moore, to design the fountain. Mr. Van Blaricum stated that the library had an expert come out and value some of the art there, so we might be able to get him at a fair price. Commissioner Skaggs agreed with the $100,000 value that Mayor Kumberg suggested. Mr. Rambat stated that Mr. Sanders could get the amount on the policy the next day so we could get it moved over. Commissioner Meyer asked how hard it was to move. Mr. Rambat stated that there was the pelican, three fish and the limestone that it set on. Mr. Rambat added that everything could be moved easily, with the exception of the limestone. Commissioner Skaggs questioned if it was bronze or copper. Mr. Rambat stated that he thought it was bronze. After little more discussion, Mr. Rambat stated that he would get in contact with Mr. Sanders about insuring the Pelican Sculpture for $100,000.
· RR crossing on Country Club Rd.:
Mr. Rambat stated that he had emailed the railroad again about the crossing on Country Club Road. Mr. Rambat reminded the Commission that he had contacted them earlier and they did not feel that it warranted a replacement. Mr. Rambat commented that he has asked them if the City could scheme over it with coal not more than an inch deep on the rail. Mr. Rambat stated that that should improve the inconvenience. Commissioner Skaggs asked about the City limits. Mr. Rambat stated that the City owns the island that the wastewater treatment plant was on and up to the edge of the road.
· Wastewater Treatment Plant project:
Mr. Rambat stated that they got the new compressors installed at the wastewater treatment plant and they would be removing the old equipment out of the job trailer. Mr. Rambat explained that they had to drain one of the digesters and install some plumbing for a decant structure to recycle it into the plant. Mr. Rambat stated that we should be near completion in thirty to sixty days, so we were about 75% done. Mayor Kumberg questioned the quality of the sludge that goes to the landfill. Mr. Rambat stated that it was good quality.
· Traffic Light:
Director of Electric Utilities Huber stated that the traffic light at Third Street and Jackson Street had been fixed.
· Line replaced:
Mr. Huber stated that the line guys had replaced the reconductors from the substation on the east side of the power plant back out to Main Street. Mr. Huber added that this was quite a chore.
· Fall programs:
Recreation Director Pinkall stated that their fall programs were underway for kids and the adult programs were at the Municipal Building.
· KDOT approval:
Mr. Pinkall informed the Commission that KDOT had approved the right-of-way access challenges on Main Street. Mr. Pinkall stated that they would be doing the final walk through soon.
· Downtown Park:
Commissioner Meyer asked if anyone knew about the landscaping at the downtown park. Mr. Pinkall stated that he had visited with Ms. Carol Stull and they had prices for benches and would be trying to get people to sponsor them. Mr. Pinkall commented that they were working with Younie Landscaping about getting something done there. Mr. Pinkall added that things were moving along; however, he did not know a timeframe. Mayor Kumberg questioned if they were going to have a dedication. Mr. Pinkall stated that they should, but he had not heard anything. Commissioner Skaggs stated that he had visited with Ms. Stull and their thoughts were to get organizations to sponsor planters and pay for the vegetation and workers.
· Municipal Building:
Commissioner Skaggs commented that he was amazed that there was no parking available at the Municipal Building. Commissioner Skaggs questioned how many days a year it was being used. Mr. Pinkall stated that there was something in there just about every day. Commissioner Skaggs stated that this was a facility that the City should take advantage of and it had served the community very well. Commissioner Skaggs added that we needed more funding to make improvements to this great asset. Mr. Rambat stated that he had an idea to add about fifteen parking spots when we get to that point and that would be on Third Street directly across from the Fire Station. Mr. Rambat suggested taking out that grassy area to the south and put in back to back curbing and create off street parking. Commissioner Skaggs commented that parking was a necessary evil and there was never enough.
· Take Back Program:
Police Chief Myers stated that the host facility for the Take Back Program on Saturday, October 22nd would be at Wal-Mart from 9:00 a.m. to 5:00 p.m. Chief Myers informed the Commission that he was putting up flyers and had been at the care homes this afternoon. Chief Myers stated that word of mouth would be needed to get this information out. Chief Myers commented that Wal-Mart had been very cooperative, so everything was getting into place. Mayor Kumberg stated that he was surprised that we had had time to get in on this at such short notice. Commissioner Meyer thanked Chief Myers for pulling this off.
· Sales Tax:
Finance Director Garten stated that sales tax looked a little better, but we were still down $73,000 from last year.
Mayor and Commission:
· City Manager’s vehicle:
Mayor Kumberg stated that he had looked at the information regarding a vehicle for the new City Manager and he asked which vehicle Mr. Eckert preferred. Mr. Eckert commented that any of them would be fine. Mr. Rambat stated that the three out at Doug Reh Chevrolet were suitable and they were nothing flashy. Mr. Rambat commented that he had looked at vehicles that would fit four comfortably and could be serviced here in town. Commissioner Meyer made a motion to approve one of the three vehicles from Doug Reh Chevrolet and leaving the choice up to Mr. Eckert. The motion was seconded by Commissioner Skaggs and carried unanimously.
Commissioner Meyer made a motion to adjourn. Commissioner Skaggs seconded the motion and it passed unanimously.
LUCUS KUMBERG, Mayor
________________________________________LUANN KRAMER, City Clerk