TUESDAY
JANUARY 03, 2012
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – December 19, 2011 Regular City Commission meeting
5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)
6. BUSINESS:
6.1 Consideration and Approval of Plat for the Sycamore Commercial Park – Dave Howard, City Manager
6.2 Consideration and Approval of Humane Society Agreement – Ken Van Blaricum, City Attorney
6.3 Discussion on Fire Truck Purchase – David Kramer, Fire Chief
6.4 Discussion on the Utility and Road Construction Cost Associated with the Sandy Creek Addition – Dave Howard, City Manager
7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)
8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission
9. ADJOURN
Thursday, December 29, 2011
Tuesday, December 20, 2011
12/05/2011-Approved City Commission Meeting Minutes
MONDAY
DECEMBER 05, 2011
The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the November 21, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA – 1:
• Matei’s comments concerning Judge Schmisseur:
Mr. Luca Matei addressed the Commission concerning Judge Schmisseur and that he was going to retire. Mr. Matei stated that Judge Schmisseur had made mistakes and it was something that should be taken seriously. Mayor Taylor questioned if this pertained to City business. Mayor Taylor added that Judge Schmisseur was not appointed by the City Commission. Mr. Matei stated that he serves the community and falsely accuses people and the Judge was forced to retire. Mr. Matei added that justice should be first and there should be funds for that service. Mayor Taylor commented that Mr. Matei should check with the County Commissioners and he questioned what this had to do with City matters.
Mr. Matei commented that many Counties sell alcohol seven days a week and they make more money. Mr. Matei added that if you do not give it to people, they think it is forbidden and he proposed passing an ordinance to be able to serve alcohol on Sunday.
BUSINESS:
DISCUSSION ON ADDING CHRISTMAS LIGHTS THROUGH SIXTH STREET PARK:
Ms. Deb Goyen commented to the Commission that she had always said that she would never expand the Christmas lights into Sixth Street Park, but there was a need for something different. Ms. Goyen stated that there was a 12 days of Christmas display that was 6 to 8 feet tall and she envisioned people leaving Lemon’s Park and going through Sixth Street Park. Ms. Goyen stated that enough people have asked, so she thought she would let the City decide. Ms. Goyen explained that, after December, everything was half price. Ms. Goyen added that there were no LED lights in the park because of the expense. Mayor Taylor commented that LED lights use less energy, but questioned their life span. Ms. Goyen stated that they last longer.
Ms. Goyen commented that this was a major purchase and that we would also need to expand the storage shed. City Manager Dave Howard stated that there was time involved by City employees for putting up and taking down the lines and they would want to put the electric at Sixth Street Park in correctly when they see what the plan is. Ms. Goyen stated that this would bring more people to town, but involves more electricity and more storage. Ms. Goyen added that the Tourism Board had the funding.
Commissioner Skaggs commented that Ms. Goyen had done quite a job. Ms. Goyen stated that she had tried to run this through the Chamber of Commerce, but that did not work, so she relies on a small handful of people in clubs. Ms. Goyen added that the City had taken over more responsibility in the last few years. Mayor Taylor questioned what the cost for the city would be to do the boxes and buried cables. Mr. Howard commented that he would check on the expenses and would also have the expense of extending the building.
Ms. Goyen stated that Kessler Construction had put the building up ten years ago with money left over from the Sampler Festival and the City and County had pitched in also. Ms. Goyen stated that there was hardly any workspace in the shed with the decorations that they have now. Commissioner Graf commented that the gates to Lemon’s Park could be shut and there was still vandalism, so he was concerned about Sixth Street Park being open. Ms. Goyen stated that they still come through the back of Sixth Street Park into Lemon’s Park and you cannot be there all the time. Ms. Goyen stated that there had not been much damage in the last four or five years, but it was something that needed to be considered.
Ms. Goyen stated that the shed was completely full and the Dragon had to be left outside. Ms. Goyen explained that the community service kids start on September 1 and test every light bulb. Commissioner Skaggs questioned how large the existing building was. Public Works Director Russell Rambat stated that it was a 60 X 30. Mayor Taylor questioned if all the decorations were stored there. Director of Electric Utilities Kelly Hemphill stated that there were some in another building downtown. Commissioner Skaggs questioned how much of this money would come from tourism or the general fund. Mr. Howard stated that it could all come from Tourism. Commissioner Skaggs questioned if that was the building also. Mr. Howard stated that it could be.
Commissioner Skaggs asked Ms. Goyen if she had any idea how many out-of-town cars come through Lemon’s Park. Ms. Goyen stated that every other car was out of the County when they were there the other day. Mr. Skaggs questioned if Tourism advertised the display. Ms. Goyen stated that they use television and radio stations and the newspaper to advertise. Commissioner Skaggs asked how much they receipt in through the drop box in the park. Ms. Goyen stated that they take in anywhere from $1000-$2000 from the box. Ms. Goyen explained that she has not had to knock on doors for funding, but they do receive good community support. Commissioner Hlavachick commented that he had no problem using Tourism dollars to expand this project. Ms. Goyen commented that she would need more people to tackle the 12 days of Christmas. Commissioner Skaggs questioned if there were other projects that would deplete Tourism funds. Finance Director Diana Garten commented that they have $300,000 in reserves and they bring money back in all the time.
Mr. Howard stated that they would get an estimate for the shed and the electric work needed and bring it back to the Commission.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO ED BOARD AND CHANGES TO TOURISM BOARD:
Chamber Director Jan Scarbrough informed the Commission that the ED Board would be having a vacancy with Mr. Kevin Hamm completing two terms and he was a City appointment. Ms. Scarbrough stated that the ED Board recommended Ms. Glenna Borho for Mr. Hamm's replacement, but they were open to any other considerations. After little discussion, Commissioner Hlavachick made a motion to appoint Ms. Borho to a three-year term on the ED Board. The motion was seconded by Commissioner Skaggs and passed unanimously.
Ms. Scarbrough explained to the Commission that there had been several people resign from the Tourism Board or feel that they cannot come to meetings, which causes issues of not having a quorum. Ms. Scarbrough stated that they have the minimum number of members according to the ordinance and the board would suggest staying at seven and see how that goes. Mayor Taylor questioned if the board was listed at nine or ten members. Ms. Scarbrough stated that there were ten or eleven members at one time. Finance Director Garten stated that the ordinance says that there has to be a minimum of seven members. Mayor Taylor commented that a quorum would be four. Ms. Scarbrough stated that was correct. Mayor Taylor commented that he had no problem with reducing the number of members. The Commissioners were all in agreement.
CONSIDERATION AND APPROVAL OF HOLIDAY LIGHTING CONTEST:
Ms. Scarbrough stated that the holiday lighting contest had gone on for a number of years and it had been judged by volunteers who drove around judging the homes that had registered. Ms. Scarbrough reminded the Commission that the dollar amount of the prices was taken off of their electric bill. Ms. Scarbrough commented that there were only ten entries last year, so the interest was going down, and she questioned whether the City wanted to continue to have it or rest a couple years and then revisit the contest. Commissioner Skaggs made a motion to let the contest rest a couple of years to let interest build back up. Commissioner Detwiler seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF ESTIMATE FOR REPAIRS TO ENGINES:
Fire Chief David Kramer stated to the Commission that they were anxious to move along and resolve the issues with Engine 6 and he had included an estimate from Weis Equipment out of Salina for the repairs that would be needed. Chief Kramer added that they had been putting valve kits in the truck for the last three years and it was recommended that they be completely replaced, which would require additional funds. Chief Kramer explained that the pump repairs were estimated at $50,000, but it was realized that the labor to work on the tank would also allow them assess to the pump; therefore, the labor costs were decreased. Chief Kramer stated that the approximate cost to repair the tank was $36,975, plus the repairs to the additional parts for the pump transmission.
Chief Kramer stated that they had been looking at other used equipment and some brokers sell the truck for a department, but do not have it in their possession. Chief Kramer commented that, if you go above a 1997, the prices were around $100,000 for a pumper and older than a 1997 run between $50,000 and $99,000. Mayor Taylor questioned how many gallons per minute were needed to keep our current ISO rating. Chief Kramer stated that it was at least 500 gallons to get credit for the truck and additional for aerials. Chief Kramer added that the truck in Iuka was 300 gallons per minute. Mayor Taylor questioned if that was going into the ISO rating. Chief Kramer stated that it was not, but it was in the beginning. Chief Kramer explained that the required fire flow was figured by selecting the number of buildings in the community and a formula to determine the fire flow and ours was 3,000 back in 2000. Chief Kramer stated that this was a busy time of year, so they need to go forward.
Commissioner Skaggs commented that they had authorized the Chief to repair the older truck, but, with the revised estimates, it compares with used equipment. Mayor Taylor commented that he had received an email from Mr. Gary Sheets. The other Commissioners stated that they had also received an email from Mr. Sheets. Commissioner Skaggs questioned if Chief Kramer had visited with Mr. Sheets. Chief Kramer stated that he had not. Mayor Taylor commented that the reason they had decided to repair the truck over purchasing the ladder truck was due to the expense. Mayor Taylor added that the repairs to the pump added a lot to the costs and the cost of used equipment was available for about the price to repair the 1978. Mayor Taylor stated that he sees the need now to go out for bids or estimates from people and have Chief Kramer and Assistant Chief George Stevens in on the selection. Chief Kramer commented that brokers handling the sale of a truck for a department were not always able to tell you a lot about them or if they were certified. Chief Kramer added that some will fly you out to wherever they are to look at their equipment and there was a lot of different equipment out there.
Commissioner Skaggs commented that, with the economy the way it is, now was the time to buy. Chief Kramer commented that used equipment had gone up in cost, but new equipment had stayed about the same. Chief Kramer added that to get an engine like Engine 1 would cost about $300,000 and we had gotten it for $252,000 and that included the hoses and packs.
Commissioner Skaggs questioned if they needed to rescind their previous motion to repair the old truck and have the Chief go out to get estimates for used equipment. Commissioner Skaggs added that they were to look at a pumper and not a ladder truck. After little discussion, Commissioner Skaggs rescinded their motion to repair the older truck. Commissioner Detwiler seconded the motion and it carried unanimously. Commissioner Skaggs then made a motion to direct the Chief to present a listing of equipment that would meet the needs of a pumper vehicle for the department by the first meeting in January. Commissioner Detwiler added that it should not be higher than the repair costs. Commissioner Skaggs stated that was $50,000 and questioned how it would be financed. Finance Director Diana Garten stated that they could take the money from capital equipment reserves and, when they collect their one mill, they would put it back. Mayor Taylor suggested leaving it open and would not want to see them turn down a $60,000 truck if it met their requirements. Chief Kramer explained that there were different requirements in the 1990 trucks and there were increments in the 1980’s where they did not have to have automatic transmission or an enclosed cab. Commissioner Skaggs commented that that would be standards that were helpful and would help them know what they were looking for. The motion was seconded by Commissioner Graf. Commissioner Graf suggested that Chief Kramer get with Mr. Sheets and look at what he had, such as the ’87 closed cab truck. Commissioner Detwiler commented that it does meet the safety standards. Mayor Taylor added that Mr. Sheets was a former fire chief. After little more discussion, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE 2012 CEREAL MALT BEVERAGE APPLICATIONS:
‘Acting’ Police Chief Gary Myers commented that there was a list of ten businesses that had filed a cereal malt beverage license application and had met the requirements of the code of the City of Pratt. ‘Acting’ Chief Myers stated that he would recommend the approval of the licensing of the cereal malt beverages for 2012. Commissioner Skaggs questioned why three had not returned their applications. ‘Acting’ Chief Myers stated that they had been sent several notices, but had not responded. A motion by Commissioner Hlavachick made a motion to grant the CMB licenses of those making application. The motion was seconded by Commissioner Skaggs and passed unanimously.
DISCUSSION ON THE COOPERATIVE AGREEMENT WITH SECRETARY OF SRS OF KANSAS:
City Attorney Ken Van Blaricum reminded the Commission that, in August, the SRS had announced that they would be closing the Pratt office and moving a lot of those functions to Great Bend. Mr. Van Blaricum added that that caused concern in the community and the Commission had met with Secretary Robert Siedlecki and SRS Director of Governmental Affairs Gary Hallmark after the City of Lawrence had negotiated an agreement to pay money for some of the expenses of the SRS in order to keep their office open for a couple of years. Mr. Van Blaricum continued stating that they had a Memorandum of Understanding drawn up and later formalized into a written contract. Mr. Van Blaricum stated that that was where we were now.
Mr. Van Blaricum stated that we had agreed to come up with $60,000 to pay the State to defray expenses in the Pratt office. Mr. Van Blaricum commented that we had signed a Memorandum of Understanding and he had received the formal contract template, which he had modified. Mr. Van Blaricum added that the question now was where the money would come from. Mayor Taylor stated that he saw a change that needed to be made and explained that the contract states that the payment starts January 2012, but the State’s calendar year was from June to May. Mayor Taylor added that we were told that, if we entered into the agreement, it would be paid on their calendar year.
Commissioner Skaggs commented that, according to Commissioner Hlavachick’s motion, we had agreed to do one year at a time and the contract appeared to obligate us to two years. Commissioner Skaggs added that, if we were not benefiting, we want to be able to terminate it. Mr. Van Blaricum explained that, at the bottom of page one, it states that if the City fails to comply with the temporary funding, the Secretary would have no continuing obligation and that means that if we do not come up with the money, we do not get to keep the office open. Commissioner Skaggs questioned if we had kept all nine jobs. Mayor Taylor stated that three of the employees had accepted the retirement package. City Manager Howard stated that he would get with Chamber Director Scarbrough and see how many jobs were left. Commissioner Skaggs questioned what the status of the ED money was. Mr. Howard stated that the City had ED money they could apply to this. Finance Director Garten stated that it would come out of the general fund. Commissioner Skaggs questioned if we have the $60,000. Ms. Garten stated that we did.
Commissioner Skaggs commented that there was a split vote on this issue before and questioned if they needed to approve this. Commissioner Hlavachick commented that there were potential changes and this was still a draft. Mr. Van Blaricum stated that they had already approved the concept and the question was how to finance it. Mr. Van Blaricum added that the agreement was based upon the money so, if it was not forth coming, it would not come to be.
The suggestion was made to talk about it with the ED Board and have it on the next agenda. Mayor Taylor commented that the funds will either come from ED or the City and ED. Mayor Taylor reminded Mr. Van Blaricum that he would like for him to contact Mr. Kevin Hamm concerning the calendar year.
OPEN AGENDA – 2:
• Radio station towers:
Mr. Luca Matei stated that the City radio stations need to meet standards. Mayor Taylor questioned if he was talking about KMMM. Mr. Matei stated that he was not sure, because he did not listen to music but news. Mr. Matei commented that the Pratt tower station did not meet minimal requirements and it was a technical issue.
REPORTS:
City Manager:
• Wildlife and Parks dinner:
City Manager Howard reminded the Commission that the Wildlife and Parks dinner was this week.
Public Works:
• Gate update:
Public Works Director Russell Rambat stated that they were waiting on a locate before they could finish the gate in Lemon’s Park. Mr. Rambat added that they would not lock the gate unless there were issues.
• Signage:
Mr. Rambat stated that signage on Fifth Street was in place, but they were short by one sign that was needed on the north side of Taylor Street.
Commissioner Hlavachick commented that he would like to see the ‘86’ers State win be put on the signs outside of town. Commissioner Skaggs questioned the signs about the City’s accolades be moved closer to the road, because they were hard to read at 65 mph. Mr. Rambat stated that the signs were fairly sizeable. Commissioner Skaggs commented that they were a waste of effort if nobody could read them.
• Lemon’s lights:
Commissioner Detwiler commented that the two lights in the park had been fixed and had brightened the area.
BUILDING INSPECTIONS:
• Address correction:
Building Inspector Brad Blankenship commented that the address for Hibbett Sports was 2010 and 2020, which was not what he had said at the last meeting.
Power Plant:
• End of year:
Power Plant Superintendent Ernie Smith commented that the Power Plant had been doing end of the year inventory and winding down and keeping expenses to a minimum.
Police Department:
• Cameras:
‘Acting’ Chief Myers commented that he was waiting to hear from the vendor concerning the in-car cameras and making arrangements for him to install them.
Finance Department:
• Sales tax:
Finance Director Garten stated that sales tax for November was up $11,473 from last year and this was based on September sales. Ms. Garten added that this was up approximately $111,000 for the year.
• Audit:
Ms. Garten stated that the audit team was here today doing preliminary work and to go over internal controls and processes. Ms. Garten commented that they would be back April 18th to do the regular audit.
• Stifel Nicolaus letter:
Ms. Garten stated that the letter from Stifel Nicolaus was self-explanatory and they were resigning from the agreement back in 1987 due to new stipulations by the Government.
Mayor:
• Rebuilding electrical line:
Mayor Taylor questioned if the rebuilding of the electrical line would affect us. Mr. Howard explained that this could affect Sunflower’s 115 west of the City, but he felt that this had more to do with wind generation. Mayor Taylor questioned if we would do any upgrading. Director of Electric Utilities Kelly Hemphill commented that we do not have to, but the City may have some costs with the fiber optic line replacement.
Commission:
• Advertisement sign:
Commissioner Graf commented that the advertisement sign at First Street and Main Street had been shut off. Commissioner Skaggs stated that the company was out of Hutchinson and it may not have been paying out, so they moved it somewhere else.
• Compost:
Commissioner Skaggs questioned when the cut off was for compost pick-up. Public Works Director Rambat stated that it was the week of Thanksgiving, but they were doing a leaf pick-up this week. Mr. Rambat explained that you can bag it up and they will pick it up on your compost day. Mayor Taylor questioned if they would pick-up the compost that day also. Mr. Rambat stated that he thought that they would. Pratt Tribune Editor Conrad Easterday stated that they had put something in the paper.
• Music volume:
Commissioner Detwiler questioned who controlled the volume of the music in the park. City Manager Howard stated that it was the Chamber. Commissioner Detwiler commented that it was loud and could be heard at her house.
• Lights in Lemon’s:
Commissioner Detwiler commented that the lights on the arch in Lemon’s Park would light up for about two seconds and then be off for a long time. Mr. Howard stated that he would have the electric department look at that tomorrow. Ms. Garten stated that it could be the computer set-up.
EXECUTIVE SESSIONS:
• Non-elective personnel:
Mayor Taylor made a motion to go into executive session for ten minutes for non-elective personnel. The motion was seconded by Commissioner Hlavachick and passed unanimously.
Upon proper motion, the Commission returned from executive session with nothing to report.
• Land acquisition:
Mayor Taylor made a motion to go into executive session to discuss land acquisition to last fifteen minutes. The motion was properly seconded and carried unanimously.
The Commissioner returned from executive session by proper motion with nothing to report.
ADJOURN:
The meeting was adjourned by proper motion.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
__________________________________
LUANN KRAMER, City Clerk
DECEMBER 05, 2011
The Governing Body of the City of Pratt met in Regular Session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the staff and audience in the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Hlavachick to approve the minutes of the November 21, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA – 1:
• Matei’s comments concerning Judge Schmisseur:
Mr. Luca Matei addressed the Commission concerning Judge Schmisseur and that he was going to retire. Mr. Matei stated that Judge Schmisseur had made mistakes and it was something that should be taken seriously. Mayor Taylor questioned if this pertained to City business. Mayor Taylor added that Judge Schmisseur was not appointed by the City Commission. Mr. Matei stated that he serves the community and falsely accuses people and the Judge was forced to retire. Mr. Matei added that justice should be first and there should be funds for that service. Mayor Taylor commented that Mr. Matei should check with the County Commissioners and he questioned what this had to do with City matters.
Mr. Matei commented that many Counties sell alcohol seven days a week and they make more money. Mr. Matei added that if you do not give it to people, they think it is forbidden and he proposed passing an ordinance to be able to serve alcohol on Sunday.
BUSINESS:
DISCUSSION ON ADDING CHRISTMAS LIGHTS THROUGH SIXTH STREET PARK:
Ms. Deb Goyen commented to the Commission that she had always said that she would never expand the Christmas lights into Sixth Street Park, but there was a need for something different. Ms. Goyen stated that there was a 12 days of Christmas display that was 6 to 8 feet tall and she envisioned people leaving Lemon’s Park and going through Sixth Street Park. Ms. Goyen stated that enough people have asked, so she thought she would let the City decide. Ms. Goyen explained that, after December, everything was half price. Ms. Goyen added that there were no LED lights in the park because of the expense. Mayor Taylor commented that LED lights use less energy, but questioned their life span. Ms. Goyen stated that they last longer.
Ms. Goyen commented that this was a major purchase and that we would also need to expand the storage shed. City Manager Dave Howard stated that there was time involved by City employees for putting up and taking down the lines and they would want to put the electric at Sixth Street Park in correctly when they see what the plan is. Ms. Goyen stated that this would bring more people to town, but involves more electricity and more storage. Ms. Goyen added that the Tourism Board had the funding.
Commissioner Skaggs commented that Ms. Goyen had done quite a job. Ms. Goyen stated that she had tried to run this through the Chamber of Commerce, but that did not work, so she relies on a small handful of people in clubs. Ms. Goyen added that the City had taken over more responsibility in the last few years. Mayor Taylor questioned what the cost for the city would be to do the boxes and buried cables. Mr. Howard commented that he would check on the expenses and would also have the expense of extending the building.
Ms. Goyen stated that Kessler Construction had put the building up ten years ago with money left over from the Sampler Festival and the City and County had pitched in also. Ms. Goyen stated that there was hardly any workspace in the shed with the decorations that they have now. Commissioner Graf commented that the gates to Lemon’s Park could be shut and there was still vandalism, so he was concerned about Sixth Street Park being open. Ms. Goyen stated that they still come through the back of Sixth Street Park into Lemon’s Park and you cannot be there all the time. Ms. Goyen stated that there had not been much damage in the last four or five years, but it was something that needed to be considered.
Ms. Goyen stated that the shed was completely full and the Dragon had to be left outside. Ms. Goyen explained that the community service kids start on September 1 and test every light bulb. Commissioner Skaggs questioned how large the existing building was. Public Works Director Russell Rambat stated that it was a 60 X 30. Mayor Taylor questioned if all the decorations were stored there. Director of Electric Utilities Kelly Hemphill stated that there were some in another building downtown. Commissioner Skaggs questioned how much of this money would come from tourism or the general fund. Mr. Howard stated that it could all come from Tourism. Commissioner Skaggs questioned if that was the building also. Mr. Howard stated that it could be.
Commissioner Skaggs asked Ms. Goyen if she had any idea how many out-of-town cars come through Lemon’s Park. Ms. Goyen stated that every other car was out of the County when they were there the other day. Mr. Skaggs questioned if Tourism advertised the display. Ms. Goyen stated that they use television and radio stations and the newspaper to advertise. Commissioner Skaggs asked how much they receipt in through the drop box in the park. Ms. Goyen stated that they take in anywhere from $1000-$2000 from the box. Ms. Goyen explained that she has not had to knock on doors for funding, but they do receive good community support. Commissioner Hlavachick commented that he had no problem using Tourism dollars to expand this project. Ms. Goyen commented that she would need more people to tackle the 12 days of Christmas. Commissioner Skaggs questioned if there were other projects that would deplete Tourism funds. Finance Director Diana Garten commented that they have $300,000 in reserves and they bring money back in all the time.
Mr. Howard stated that they would get an estimate for the shed and the electric work needed and bring it back to the Commission.
CONSIDERATION AND APPROVAL OF APPOINTMENT TO ED BOARD AND CHANGES TO TOURISM BOARD:
Chamber Director Jan Scarbrough informed the Commission that the ED Board would be having a vacancy with Mr. Kevin Hamm completing two terms and he was a City appointment. Ms. Scarbrough stated that the ED Board recommended Ms. Glenna Borho for Mr. Hamm's replacement, but they were open to any other considerations. After little discussion, Commissioner Hlavachick made a motion to appoint Ms. Borho to a three-year term on the ED Board. The motion was seconded by Commissioner Skaggs and passed unanimously.
Ms. Scarbrough explained to the Commission that there had been several people resign from the Tourism Board or feel that they cannot come to meetings, which causes issues of not having a quorum. Ms. Scarbrough stated that they have the minimum number of members according to the ordinance and the board would suggest staying at seven and see how that goes. Mayor Taylor questioned if the board was listed at nine or ten members. Ms. Scarbrough stated that there were ten or eleven members at one time. Finance Director Garten stated that the ordinance says that there has to be a minimum of seven members. Mayor Taylor commented that a quorum would be four. Ms. Scarbrough stated that was correct. Mayor Taylor commented that he had no problem with reducing the number of members. The Commissioners were all in agreement.
CONSIDERATION AND APPROVAL OF HOLIDAY LIGHTING CONTEST:
Ms. Scarbrough stated that the holiday lighting contest had gone on for a number of years and it had been judged by volunteers who drove around judging the homes that had registered. Ms. Scarbrough reminded the Commission that the dollar amount of the prices was taken off of their electric bill. Ms. Scarbrough commented that there were only ten entries last year, so the interest was going down, and she questioned whether the City wanted to continue to have it or rest a couple years and then revisit the contest. Commissioner Skaggs made a motion to let the contest rest a couple of years to let interest build back up. Commissioner Detwiler seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF ESTIMATE FOR REPAIRS TO ENGINES:
Fire Chief David Kramer stated to the Commission that they were anxious to move along and resolve the issues with Engine 6 and he had included an estimate from Weis Equipment out of Salina for the repairs that would be needed. Chief Kramer added that they had been putting valve kits in the truck for the last three years and it was recommended that they be completely replaced, which would require additional funds. Chief Kramer explained that the pump repairs were estimated at $50,000, but it was realized that the labor to work on the tank would also allow them assess to the pump; therefore, the labor costs were decreased. Chief Kramer stated that the approximate cost to repair the tank was $36,975, plus the repairs to the additional parts for the pump transmission.
Chief Kramer stated that they had been looking at other used equipment and some brokers sell the truck for a department, but do not have it in their possession. Chief Kramer commented that, if you go above a 1997, the prices were around $100,000 for a pumper and older than a 1997 run between $50,000 and $99,000. Mayor Taylor questioned how many gallons per minute were needed to keep our current ISO rating. Chief Kramer stated that it was at least 500 gallons to get credit for the truck and additional for aerials. Chief Kramer added that the truck in Iuka was 300 gallons per minute. Mayor Taylor questioned if that was going into the ISO rating. Chief Kramer stated that it was not, but it was in the beginning. Chief Kramer explained that the required fire flow was figured by selecting the number of buildings in the community and a formula to determine the fire flow and ours was 3,000 back in 2000. Chief Kramer stated that this was a busy time of year, so they need to go forward.
Commissioner Skaggs commented that they had authorized the Chief to repair the older truck, but, with the revised estimates, it compares with used equipment. Mayor Taylor commented that he had received an email from Mr. Gary Sheets. The other Commissioners stated that they had also received an email from Mr. Sheets. Commissioner Skaggs questioned if Chief Kramer had visited with Mr. Sheets. Chief Kramer stated that he had not. Mayor Taylor commented that the reason they had decided to repair the truck over purchasing the ladder truck was due to the expense. Mayor Taylor added that the repairs to the pump added a lot to the costs and the cost of used equipment was available for about the price to repair the 1978. Mayor Taylor stated that he sees the need now to go out for bids or estimates from people and have Chief Kramer and Assistant Chief George Stevens in on the selection. Chief Kramer commented that brokers handling the sale of a truck for a department were not always able to tell you a lot about them or if they were certified. Chief Kramer added that some will fly you out to wherever they are to look at their equipment and there was a lot of different equipment out there.
Commissioner Skaggs commented that, with the economy the way it is, now was the time to buy. Chief Kramer commented that used equipment had gone up in cost, but new equipment had stayed about the same. Chief Kramer added that to get an engine like Engine 1 would cost about $300,000 and we had gotten it for $252,000 and that included the hoses and packs.
Commissioner Skaggs questioned if they needed to rescind their previous motion to repair the old truck and have the Chief go out to get estimates for used equipment. Commissioner Skaggs added that they were to look at a pumper and not a ladder truck. After little discussion, Commissioner Skaggs rescinded their motion to repair the older truck. Commissioner Detwiler seconded the motion and it carried unanimously. Commissioner Skaggs then made a motion to direct the Chief to present a listing of equipment that would meet the needs of a pumper vehicle for the department by the first meeting in January. Commissioner Detwiler added that it should not be higher than the repair costs. Commissioner Skaggs stated that was $50,000 and questioned how it would be financed. Finance Director Diana Garten stated that they could take the money from capital equipment reserves and, when they collect their one mill, they would put it back. Mayor Taylor suggested leaving it open and would not want to see them turn down a $60,000 truck if it met their requirements. Chief Kramer explained that there were different requirements in the 1990 trucks and there were increments in the 1980’s where they did not have to have automatic transmission or an enclosed cab. Commissioner Skaggs commented that that would be standards that were helpful and would help them know what they were looking for. The motion was seconded by Commissioner Graf. Commissioner Graf suggested that Chief Kramer get with Mr. Sheets and look at what he had, such as the ’87 closed cab truck. Commissioner Detwiler commented that it does meet the safety standards. Mayor Taylor added that Mr. Sheets was a former fire chief. After little more discussion, the motion passed unanimously.
CONSIDERATION AND APPROVAL OF THE 2012 CEREAL MALT BEVERAGE APPLICATIONS:
‘Acting’ Police Chief Gary Myers commented that there was a list of ten businesses that had filed a cereal malt beverage license application and had met the requirements of the code of the City of Pratt. ‘Acting’ Chief Myers stated that he would recommend the approval of the licensing of the cereal malt beverages for 2012. Commissioner Skaggs questioned why three had not returned their applications. ‘Acting’ Chief Myers stated that they had been sent several notices, but had not responded. A motion by Commissioner Hlavachick made a motion to grant the CMB licenses of those making application. The motion was seconded by Commissioner Skaggs and passed unanimously.
DISCUSSION ON THE COOPERATIVE AGREEMENT WITH SECRETARY OF SRS OF KANSAS:
City Attorney Ken Van Blaricum reminded the Commission that, in August, the SRS had announced that they would be closing the Pratt office and moving a lot of those functions to Great Bend. Mr. Van Blaricum added that that caused concern in the community and the Commission had met with Secretary Robert Siedlecki and SRS Director of Governmental Affairs Gary Hallmark after the City of Lawrence had negotiated an agreement to pay money for some of the expenses of the SRS in order to keep their office open for a couple of years. Mr. Van Blaricum continued stating that they had a Memorandum of Understanding drawn up and later formalized into a written contract. Mr. Van Blaricum stated that that was where we were now.
Mr. Van Blaricum stated that we had agreed to come up with $60,000 to pay the State to defray expenses in the Pratt office. Mr. Van Blaricum commented that we had signed a Memorandum of Understanding and he had received the formal contract template, which he had modified. Mr. Van Blaricum added that the question now was where the money would come from. Mayor Taylor stated that he saw a change that needed to be made and explained that the contract states that the payment starts January 2012, but the State’s calendar year was from June to May. Mayor Taylor added that we were told that, if we entered into the agreement, it would be paid on their calendar year.
Commissioner Skaggs commented that, according to Commissioner Hlavachick’s motion, we had agreed to do one year at a time and the contract appeared to obligate us to two years. Commissioner Skaggs added that, if we were not benefiting, we want to be able to terminate it. Mr. Van Blaricum explained that, at the bottom of page one, it states that if the City fails to comply with the temporary funding, the Secretary would have no continuing obligation and that means that if we do not come up with the money, we do not get to keep the office open. Commissioner Skaggs questioned if we had kept all nine jobs. Mayor Taylor stated that three of the employees had accepted the retirement package. City Manager Howard stated that he would get with Chamber Director Scarbrough and see how many jobs were left. Commissioner Skaggs questioned what the status of the ED money was. Mr. Howard stated that the City had ED money they could apply to this. Finance Director Garten stated that it would come out of the general fund. Commissioner Skaggs questioned if we have the $60,000. Ms. Garten stated that we did.
Commissioner Skaggs commented that there was a split vote on this issue before and questioned if they needed to approve this. Commissioner Hlavachick commented that there were potential changes and this was still a draft. Mr. Van Blaricum stated that they had already approved the concept and the question was how to finance it. Mr. Van Blaricum added that the agreement was based upon the money so, if it was not forth coming, it would not come to be.
The suggestion was made to talk about it with the ED Board and have it on the next agenda. Mayor Taylor commented that the funds will either come from ED or the City and ED. Mayor Taylor reminded Mr. Van Blaricum that he would like for him to contact Mr. Kevin Hamm concerning the calendar year.
OPEN AGENDA – 2:
• Radio station towers:
Mr. Luca Matei stated that the City radio stations need to meet standards. Mayor Taylor questioned if he was talking about KMMM. Mr. Matei stated that he was not sure, because he did not listen to music but news. Mr. Matei commented that the Pratt tower station did not meet minimal requirements and it was a technical issue.
REPORTS:
City Manager:
• Wildlife and Parks dinner:
City Manager Howard reminded the Commission that the Wildlife and Parks dinner was this week.
Public Works:
• Gate update:
Public Works Director Russell Rambat stated that they were waiting on a locate before they could finish the gate in Lemon’s Park. Mr. Rambat added that they would not lock the gate unless there were issues.
• Signage:
Mr. Rambat stated that signage on Fifth Street was in place, but they were short by one sign that was needed on the north side of Taylor Street.
Commissioner Hlavachick commented that he would like to see the ‘86’ers State win be put on the signs outside of town. Commissioner Skaggs questioned the signs about the City’s accolades be moved closer to the road, because they were hard to read at 65 mph. Mr. Rambat stated that the signs were fairly sizeable. Commissioner Skaggs commented that they were a waste of effort if nobody could read them.
• Lemon’s lights:
Commissioner Detwiler commented that the two lights in the park had been fixed and had brightened the area.
BUILDING INSPECTIONS:
• Address correction:
Building Inspector Brad Blankenship commented that the address for Hibbett Sports was 2010 and 2020, which was not what he had said at the last meeting.
Power Plant:
• End of year:
Power Plant Superintendent Ernie Smith commented that the Power Plant had been doing end of the year inventory and winding down and keeping expenses to a minimum.
Police Department:
• Cameras:
‘Acting’ Chief Myers commented that he was waiting to hear from the vendor concerning the in-car cameras and making arrangements for him to install them.
Finance Department:
• Sales tax:
Finance Director Garten stated that sales tax for November was up $11,473 from last year and this was based on September sales. Ms. Garten added that this was up approximately $111,000 for the year.
• Audit:
Ms. Garten stated that the audit team was here today doing preliminary work and to go over internal controls and processes. Ms. Garten commented that they would be back April 18th to do the regular audit.
• Stifel Nicolaus letter:
Ms. Garten stated that the letter from Stifel Nicolaus was self-explanatory and they were resigning from the agreement back in 1987 due to new stipulations by the Government.
Mayor:
• Rebuilding electrical line:
Mayor Taylor questioned if the rebuilding of the electrical line would affect us. Mr. Howard explained that this could affect Sunflower’s 115 west of the City, but he felt that this had more to do with wind generation. Mayor Taylor questioned if we would do any upgrading. Director of Electric Utilities Kelly Hemphill commented that we do not have to, but the City may have some costs with the fiber optic line replacement.
Commission:
• Advertisement sign:
Commissioner Graf commented that the advertisement sign at First Street and Main Street had been shut off. Commissioner Skaggs stated that the company was out of Hutchinson and it may not have been paying out, so they moved it somewhere else.
• Compost:
Commissioner Skaggs questioned when the cut off was for compost pick-up. Public Works Director Rambat stated that it was the week of Thanksgiving, but they were doing a leaf pick-up this week. Mr. Rambat explained that you can bag it up and they will pick it up on your compost day. Mayor Taylor questioned if they would pick-up the compost that day also. Mr. Rambat stated that he thought that they would. Pratt Tribune Editor Conrad Easterday stated that they had put something in the paper.
• Music volume:
Commissioner Detwiler questioned who controlled the volume of the music in the park. City Manager Howard stated that it was the Chamber. Commissioner Detwiler commented that it was loud and could be heard at her house.
• Lights in Lemon’s:
Commissioner Detwiler commented that the lights on the arch in Lemon’s Park would light up for about two seconds and then be off for a long time. Mr. Howard stated that he would have the electric department look at that tomorrow. Ms. Garten stated that it could be the computer set-up.
EXECUTIVE SESSIONS:
• Non-elective personnel:
Mayor Taylor made a motion to go into executive session for ten minutes for non-elective personnel. The motion was seconded by Commissioner Hlavachick and passed unanimously.
Upon proper motion, the Commission returned from executive session with nothing to report.
• Land acquisition:
Mayor Taylor made a motion to go into executive session to discuss land acquisition to last fifteen minutes. The motion was properly seconded and carried unanimously.
The Commissioner returned from executive session by proper motion with nothing to report.
ADJOURN:
The meeting was adjourned by proper motion.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
__________________________________
LUANN KRAMER, City Clerk
Friday, December 16, 2011
12/19/2011-City Commission Meeting Agenda
MONDAY
DECEMBER 19, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – December 05, 2011 Regular City Commission meeting
5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)
6. BUSINESS:
6.1 Discussion on Net Metering Proposal – Robert Johnson, Representing BTI, Adams Electric & Plbg., Stanion Wholesale Electric, Pratt Feeders, and Doug Reh Chevrolet
6.2 Consideration and Approval of Humane Society Agreement – Ken Van Blaricum, City Attorney
6.3 Consideration and Approval of the Remaining 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief
6.4 Consideration and Approval of Tourism Board Re-appointments – Jan Scarbrough, Chamber Director
6.5 Consideration and Approval of Resolution 121911 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney
6.6 Consideration and Approval of Ordinance 1110 Establishing Classification and Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney
6.7 Consideration and Approval of Resolution 121911A Defining the Boundaries of the City of Pratt – Ken Van Blaricum, City Attorney
7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)
8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission
9. ADJOURN
DECEMBER 19, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – December 05, 2011 Regular City Commission meeting
5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)
6. BUSINESS:
6.1 Discussion on Net Metering Proposal – Robert Johnson, Representing BTI, Adams Electric & Plbg., Stanion Wholesale Electric, Pratt Feeders, and Doug Reh Chevrolet
6.2 Consideration and Approval of Humane Society Agreement – Ken Van Blaricum, City Attorney
6.3 Consideration and Approval of the Remaining 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief
6.4 Consideration and Approval of Tourism Board Re-appointments – Jan Scarbrough, Chamber Director
6.5 Consideration and Approval of Resolution 121911 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney
6.6 Consideration and Approval of Ordinance 1110 Establishing Classification and Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney
6.7 Consideration and Approval of Resolution 121911A Defining the Boundaries of the City of Pratt – Ken Van Blaricum, City Attorney
7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)
8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission
9. ADJOURN
Tuesday, December 6, 2011
11/21/11-Approved City Commission Meeting Minutes
MONDAY
NOVEMBER 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.
OPEN AGENDA – 1:
• Thank you from Chamber and Tourism:
Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.
BUSINESS:
CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:
Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.
Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.
Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.
CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.
Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.
Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.
Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.
Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:
Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.
The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.
OPEN AGENDA – 2:
No one in the audience wished to address the Commission.
REPORTS:
City Attorney:
• SRS Office:
Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.
Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.
Public Works:
• 2014 Geo project:
Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.
• Employee recognition:
Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.
• Possible road grader purchase:
Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.
• Winter mode:
Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.
• Line Distribution:
Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.
Mayor:
• Fifth Street parking:
Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.
Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.
• Airport waterline:
Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.
Commission:
• Ditch on Haskell Street:
Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.
• Timer at tennis courts:
Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.
• Street signs in Lemons burnt out:
Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
NOVEMBER 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.
OPEN AGENDA – 1:
• Thank you from Chamber and Tourism:
Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.
BUSINESS:
CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:
Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.
Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.
Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.
CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.
Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.
Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.
Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.
Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:
Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.
The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.
OPEN AGENDA – 2:
No one in the audience wished to address the Commission.
REPORTS:
City Attorney:
• SRS Office:
Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.
Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.
Public Works:
• 2014 Geo project:
Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.
• Employee recognition:
Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.
• Possible road grader purchase:
Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.
• Winter mode:
Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.
• Line Distribution:
Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.
Mayor:
• Fifth Street parking:
Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.
Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.
• Airport waterline:
Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.
Commission:
• Ditch on Haskell Street:
Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.
• Timer at tennis courts:
Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.
• Street signs in Lemons burnt out:
Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
11/21/11-Approved City Commission Meeting Minutes
MONDAY
NOVEMBER 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.
OPEN AGENDA – 1:
• Thank you from Chamber and Tourism:
Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.
CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:
Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.
Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.
Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.
CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.
Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.
Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.
Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.
Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:
Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.
The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.
OPEN AGENDA – 2:
No one in the audience wished to address the Commission.
REPORTS:
City Attorney:
• SRS Office:
Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.
Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.
Public Works:
• 2014 Geo project:
Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.
• Employee recognition:
Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.
• Possible road grader purchase:
Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.
• Winter mode:
Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.
• Line Distribution:
Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.
Mayor:
• Fifth Street parking:
Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.
Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.
• Airport waterline:
Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.
Commission:
• Ditch on Haskell Street:
Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.
• Timer at tennis courts:
Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.
• Street signs in Lemons burnt out:
Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
NOVEMBER 21, 2011
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Taylor called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Mayor Taylor led the invocation and Pledge of Allegiance.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the November 07, 2011 regular Commission meeting. The motion was seconded by Commissioner Hlavachick and the motion carried unanimously with one amendment noted.
OPEN AGENDA – 1:
• Thank you from Chamber and Tourism:
Chamber Director Jan Scarbrough thanked the Commissioners and City staff on behalf of the Chamber and Tourism Board for the help with the Old Fashioned Christmas event. Ms. Scarbrough added that they were great to work with.
CONSIDERATION AND APPROVAL OF BID TO REPLACE DAMAGED ROOF AT THE STREET DEPARTMENT:
Public Works Director Russell Rambat informed the Commission that he had recently gone out for bids to replace the damaged roof on the salt and sand structure at the street department. Mr. Rambat explained that the structure had been damaged in a wind storm and it had lifted the roof off of the concrete walls. Mr. Rambat stated that five bids have been returned and one of those was a decline to bid.
Mr. Rambat reviewed the bids with the Commission noting that Backyard Builders had submitted a bid of $12,881.50; Nystrom Enterprises bid $9,999; Flatwork Specialist bid $10,565; Arensdorf Construction bid $11,025.46 and AR Roofing had declined to bid. Mr. Rambat stated that the EMC adjuster had looked over the bids and was agreeable to go with the low bidder, which was his recommendation. Mr. Rambat added that Nystrom Enterprises was the low bidder and was his recommendation for the roof rebuild.
Commissioner Hlavachick made a motion to accept the bid from Nystrom Enterprises for $9,999 to replace the roof at the street department. The motion was seconded by Commissioner Skaggs and he questioned if there was a deductible. Mr. Rambat stated that there was none. Commissioner Detwiler questioned what the address of the street department was. Mr. Rambat stated that it was at Ninth Street and Jackson Street and the damaged roof was located on the east side. The motion was passed unanimously.
CONSIDERATION AND APPROVAL OF LEASE AGREEMENT WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum informed the Commission that the American Legion lease was up at the end of the year and this lease was similar to last year. Mr. Van Blaricum stated that the American Legion leases the building for $20 a year and they are to keep it in good condition, maintain the property and liability insurance with the City being named as the additional insured. Commissioner Skaggs questioned what ‘not commit waste’ meant. Mr. Van Blaricum explained that it meant to let things go, such as holes in the roof and not taking care of it. Mr. Van Blaricum added that we were covered from every angle.
Mr. Van Blaricum pointed out that the building had to continue to be used as an American Legion and the City could examine it at any time as stated in the lease agreement. Mr. Van Blaricum commented that the City promises to let the American Legion take any fixtures or anything attached to the property when the lease expires. Commissioner Skaggs questioned if they pay the County property taxes. Mr. Van Blaricum stated that there were no taxes on that property and this was a good deal for the American Legion and the City. Commissioner Skaggs asked if anyone other than the property owner had keys. Building Inspector Brad Blankenship stated that no one did, but there were two gentlemen he could contact to open the building. Commissioner Skaggs questioned if we do the annual inspections. Mr. Blankenship stated that this was the first year that had been quiet and not done a ton of work. Mr. Blankenship explained that they had done electrical work in the spring and he had checked it out.
Commissioner Skaggs questioned who verifies the sanitary conditions. City Manager Dave Howard stated that we do. Commissioner Skaggs questioned how we could if there had not been any annual inspections done. Mr. Blankenship stated that he had definitely made annual inspections the last three years. Commissioner Graf questioned if the health inspector goes in there too. Mr. Blankenship stated not that he knew of. Commissioner Skaggs questioned if there was such a thing. Mr. Howard stated that there was a State health inspector. Mr. Blankenship added that the State inspector’s name for this area was Mr. Justin Goodno.
Commissioner Skaggs questioned what the amount of the liability coverage was. Mr. Van Blaricum stated that we could put in an amount. Mayor Taylor questioned if they ever present us with a copy of the insurance policy so that we know that they are insured. Mr. Van Blaricum stated that these are policies that they are supposed to have with the City as the additional insured, which entitles us to have a copy of that policy. Commissioner Skaggs questioned who they have their insurance with. Mr. Van Blaricum stated that it was through All Insurance. Mayor Taylor requested writing a letter to ask for a copy of the policy. Mr. Van Blaricum stated that we could do that. Commissioner Skaggs suggested that a copy of the policy be with the signed lease agreement. Mr. Van Blaricum agreed that that was a good idea.
Commissioner Skaggs made a motion to approve the lease agreement with the American Legion. The motion was seconded by Commissioner Detwiler and passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1109 ANNEXING LAND TO THE CITY OF PRATT:
Mr. Van Blaricum commented that this property had been in the news and this ordinance would annex it into the City of Pratt. Mr. Van Blaricum stated that the legal description was in the ordinance and there was a consent to annexation that had been signed by Sycamore Equity Partners. Mr. Van Blaricum added that this meets the statutory requirements and that is all that is required if this City wants to annex. Commissioner Detwiler questioned what the address would be. Building Inspector Blankenship stated that it was 1410 and 1420 East First Street, because Wal-Mart was 1401. Commissioner Skaggs commented that he was surprised there was such a difference in numbers. Mr. Blankenship explained that you have to leave a little room before and after when doing numbering, because there was room behind this area that someone could build on and the Post Office frowns when you use ‘A’, etc.
The following Ordinance 1109 was then presented to the Commission for their approval: AN ORDINANCE ANNEXING LAND TO THE CITY OF PRATT, KANSAS. A motion by Commissioner Graf to accept Ordinance 1109 to annex property into the City. The motion was seconded by Commissioner Hlavachick and carried unanimously.
OPEN AGENDA – 2:
No one in the audience wished to address the Commission.
REPORTS:
City Attorney:
• SRS Office:
Mr. Van Blaricum stated that he had a template for the contract for the agreement concerning our local SRS Office and he was ready to go forward with that. Mr. Van Blaricum commented that we needed to talk about funding and where the money would be coming from. Commissioner Hlavachick questioned if that amount was $60,000. Mr. Van Blaricum stated that was correct. Commissioner Skaggs questioned if the office had ever ceased operation. Mr. Van Blaricum stated that he did not think so, but they had modified their operations.
Commissioner Skaggs commented that he was not sure what they had on funding or if it was going to come from the general fund. City Manager Howard stated that they had not decided. Mr. Van Blaricum reminded the Commission that the County had declined to participate and, after meeting with the ED Board, the funding was left hanging. Commissioner Detwiler suggested having this on the next agenda and all were in agreement.
Public Works:
• 2014 Geo project:
Mr. Rambat informed the Commission that, the day before the last meeting, KDOT had informed him that we did not get the 2014 Geo project. Mr. Rambat stated that they encouraged us to apply again next year. Mr. Rambat commented that, with all the work done in the City through KDOT, they were trying to spread their money around, but they stated that this was a good project and we should not give up. Mr. Rambat stated that we have not received any word about the KLINK project yet and we might delay that so that we can tie into another project.
• Employee recognition:
Mr. Rambat recognized two water department employees who had taken the Competent Person For Trenching And Excavation Class. Mr. Rambat added that the employees were Mr. Lee Kendall and Mr. Kraig Roadhouse. Mr. Rambat commented that we like to keep our guys up on safety.
• Possible road grader purchase:
Mr. Rambat stated that Finance Director Diana Garten and he had filled out an application from Mr. Tim Branscom and, through Kansas Emergency Planning, we may have the opportunity to receive funding for a road grader and the City’s share would be twenty percent. Mr. Rambat claimed that this would be a valuable piece of equipment for snow removal for very little money. Commissioner Skaggs questioned if this was a new or used road grader. Mr. Rambat stated it was for a new one and they cost around $240,000 and this one would be fitted with a snow plow.
• Winter mode:
Mr. Rambat stated that the departments were settling into winter mode doing inside maintenance, working at the well houses and finishing out this year’s budget.
Electric Department:
• Power Plant:
Director of Electric Utilities Kelly Hemphill stated that the power plant has been working on the 4160 bus and digging out around the cooling tower.
• Line Distribution:
Mr. Hemphill commented that distribution was basically done with the Christmas decorations, but working on a few issues. Mr. Hemphill added that they would be doing maintenance the rest of the year.
Mayor:
• Fifth Street parking:
Mayor Taylor questioned if there had been any further consideration on parking on Fifth Street. Mr. Rambat stated that he had been looking on maps and, based on the amount of vehicles parked on Fifth Street in an aerial photo, there was room for about twenty-five vehicles on the north side between the Pedigo Building and Hamilton Street and an additional twelve between Hamilton Street and Taylor Street. Mr. Rambat explained that there would be some handicap ramps that were there previously and would have to be accounted for. Commissioner Skaggs questioned what hours the parking would be allowed. Mr. Rambat stated that it would be from 4:00 pm to 11:00 pm.
Commissioner Skaggs questioned if Mr. Rambat was sure about the number of parking spaces on the north side. Mr. Rambat stated that the block was longer between the Jackson Street and Hamilton Street since Iuka Street was not there anymore. After little more discussion, Commissioner Skaggs questioned if the signage would say parking during certain hours or no parking during certain hours. Commissioner Skaggs added that it was harder to tell people when to park then when not to. Mayor Taylor commented that the intent was to put event parking from 4:00 pm to 11:00 pm so that they would not be there overnight. Commissioner Hlavachick commented that he spends a lot of time there and they were in need for additional parking during basketball. Mr. Eric Nystrom suggested no parking from 8:00 am to 4:00 pm. Mayor Taylor stated that they did not want anyone parking there overnight and this was a snow route, so they wanted them to be gone at 11:00 pm. Mr. Rambat suggested event parking only from 4:00 pm to 11:00 pm. The suggestion was made to let City staff come up with proper wording on the signs and all were in agreement.
• Airport waterline:
Mayor Taylor questioned if we had heard anything about the pipeline going to the airport. City Manager Howard handed Mayor Taylor a note that stated that Mr. Reid Bell had talked to KDHE last week and they had taken another sample, but it would be another three weeks before we know anything. Mayor Taylor continued reading that they may have to do another sample, so Mr. Bell was thinking that it would be sometime after the first of the year for we hear anything.
Commission:
• Ditch on Haskell Street:
Commissioner Detwiler commented that the ditch on Haskell Street was looking worse and questioned if there was money to do part of it. Mr. Rambat stated that they had used a portion of that money to help with the sidewalk project on South Pine Street, but he would look into it. Mr. Rambat added that he would try to start the short section south of Sixth Street this summer.
• Timer at tennis courts:
Commissioner Detwiler questioned if there had been anything done about a timer at the tennis court. Mr. Hemphill stated that he was not sure which one that got put on, but he would go check on it. Recreation Director Bruce Pinkall stated that it was the southwest set of courts across from Parkwood Village and they were on sometimes during the day too.
• Street signs in Lemons burnt out:
Commissioner Detwiler commented that the little street lights in the walkway in Lemon’s Park by the shade garden and the next one towards the west were burnt out. Mr. Rambat stated that he would check on it.
ADJOURN:
A motion by Commissioner Skaggs to adjourn was seconded by Commissioner Graf. The motion passed unanimously.
_______________________________________
JEFF A. TAYLOR, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
Thursday, December 1, 2011
12/05/2011-City Commission Meeting Agenda
MONDAY
DECEMBER 05, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – November 21, 2011 Regular City Commission meeting
5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)
6. BUSINESS:
6.1 Discussion on Adding Christmas Lights Through Sixth Street Park – Deb Goyen
6.2 Consideration and Approval of Appointment to ED Board & Changes to Tourism Board – Jan Scarbrough, Chamber Director
6.3 Consideration and Approval of Holiday Lighting Contest – Jan Scarbrough, Chamber Director
6.4 Consideration and Approval of Estimate for Repairs to Engine 6 – David Kramer, Fire Chief
6.5 Consideration and Approval of the 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief
6.6 Discussion on the Cooperative Agreement with Secretary of SRS of Kansas – Ken Van Blaricum, City Attorney
7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)
8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission
9. ADJOURN
DECEMBER 05, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. INVOCATION & PLEDGE OF ALLEGIANCE
4. MINUTES – November 21, 2011 Regular City Commission meeting
5. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)
6. BUSINESS:
6.1 Discussion on Adding Christmas Lights Through Sixth Street Park – Deb Goyen
6.2 Consideration and Approval of Appointment to ED Board & Changes to Tourism Board – Jan Scarbrough, Chamber Director
6.3 Consideration and Approval of Holiday Lighting Contest – Jan Scarbrough, Chamber Director
6.4 Consideration and Approval of Estimate for Repairs to Engine 6 – David Kramer, Fire Chief
6.5 Consideration and Approval of the 2012 Cereal Malt Beverage Applications – Gary Myers, ‘Acting’ Police Chief
6.6 Discussion on the Cooperative Agreement with Secretary of SRS of Kansas – Ken Van Blaricum, City Attorney
7. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)
8. REPORTS
8.1 City Manager
8.2 City Attorney
8.3 Department Heads
8.4 Mayor
8.5 City Commission
9. ADJOURN
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