Wednesday, September 27, 2017

10/02/2017-City Commission Meeting Agenda


MONDAY

OCTOBER 02, 2017

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.      ROLL CALL
3.      INVOCATION & PLEDGE OF ALLEGIANCE
4.      MINUTES         September 18, 2017 Recessed City/County Commission Meeting
September 18, 2017 Regular Commission Meeting
5.      BUSINESS:
5.1             Consideration and Approval Rezoning of 601 E. 3rd – Brad Blankenship, Building Inspector
6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)
7.      REPORTS:
7.1             City Manager  (Request for 2 executive session for ‘confidential data relating to financial affairs or trade secrets of second parties’)
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor
7.5             City Commission
8.   ADJOURN

10/02/2017-City/County Joint Meeting Agenda

MONDAY 

OCTOBER 02, 2017 

PRATT CITY COMMISSION – JOINT CITY/COUNTY COMMISSION MEETING 

COMMISSION ROOM – 3:00 p.m. 

1.        CALL RECESSED MEETING TO ORDER  

2.     ROLL CALL

3.     DISCUSSION TOPICS: 

3.1 Continued Discussion on an Economic Director 

4.   ADJOURN

Monday, September 18, 2017

09/14/2017-Approved City Commission Special Call Meeting Minutes

THURSDAY
 
SEPTEMBER 14, 2017

The Governing Body of the City of Pratt met in a Special Call session in the Commission Room located at City Hall.
 
PRESENT: 

Lucus Kumberg                Mayor
Doug Meyer                     Commissioner
Bill Hlavachick                Commissioner
Gary Schmidt                   Commissioner
Don Peters                        Commissioner

ALSO PRESENT:

Roy Eckert                         City Manager
LuAnn Kramer                  City Clerk
Regina Goff                      City Attorney
Gary Myers                       Chief of Police

CALL TO ORDER:

The Special Call meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present. 

BUSINESS:

EXECUTIVE SESSION TO DISCUSS NON-ELECTED PERSONNEL TO LAST ONE HOUR: 

Mayor Kumberg made a motion to enter into executive session to discuss non-elected personnel to last one hour.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

ADJOURN: 

Commissioner Hlavachick made a motion to adjourn.  The motion was seconded by Commissioner Peters and carried unanimously. 

________________________________
LUCUS KUMBERG, Mayor                 
                     
ATTEST:
___________________________________
LUANN KRAMER, City Clerk

09/05/2017-Approved City Commission Meeting Minutes

MONDAY

SEPTEMBER 05, 2017

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall. 

PRESENT:

Lucus Kumberg                Mayor
Doug Meyer                     Commissioner
Bill Hlavachick                Commissioner
Gary Schmidt                   Commissioner
Don Peters                       Commissioner

ALSO PRESENT:

Roy Eckert                       City Manager
LuAnn Kramer                 City Clerk
Regina Goff                      City Attorney
Diana Garten                    Finance Director
Gary Myers                      Chief of Police
Jamie Huber                     Director of Electric Utilities
Bruce Pinkall                   Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present.
 
The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Mayor Kumberg led the staff and audience in the invocation and the Pledge of Allegiance.

MINUTES: 

Commissioner Meyer made a motion to approve the minutes of the August 21, 2017 regular meeting.  The motion was seconded by Commissioner Hlavachick and carried unanimously.  

BUSINESS: 

UPDATE ON YOUTH CORE MINISTRIES: 

Dr. Sheryl White, Youth Core Ministries Development Coordinator and Mr. Joel Williamson, Chief Executive Officer for Youth Core Ministries, thanked the Commission for what they contributed to the success of Youth Core.  Dr. White stated that they had opened their doors to groups such as Horizons, had birthday parties with a donation as low as $20 and movies by donation for the community.  Dr. White explained that the movie industry had told them that they had to charge, so they now do a charge of $5.  Dr. White commented that they were currently trying to put together a scholarship program.

Mr. Williamson stated that this group was a ministry and doing movies was out of the ordinary; however, the ultimate goal was ministry for the kids.  Mr. Williamson told a story about a young man who did not like himself and did not know how to live up to his Dad’s expectations and needed to get away from pornography.  Mr. Williamson commented that Youth Core was the highlight of this young man’s life and he was now mentoring a younger person, which gives him a reason to do well.  Mr. Williamson added that his mission was to help kids like him and he was very grateful for the City’s support.  Mr. Williamson commented that they had seventy-five to eighty kids in attendance consistently and that they were open three days a week during the summer and would be open as an after school place to hang out for high schoolers.  Mr. Williamson stated that they were collaborating with other churches to use the center.   

Commissioner Peters questioned what days they were open.  Mr. Williamson stated that it was Monday, Wednesday and Friday.  Commissioner Peters asked if this was another option to the Teen Center.  Mr. Williamson stated that the Teen Center was for middle school aged kids and they were hoping for high schoolers.  Mr. Williamson added that their age groups were from 5th to 7th grade and 8th to 12th after school; however, they had not gotten with the Teen Center Board about the middle school kids and they did not want to be in competition with them.  Commissioner Hlavachick stated that it was a great thing they were doing.  Mr. Williamson commented that the numbers were exciting.  Mayor Kumberg added that we were very grateful for them offering this to the young kids and that it was important and needed.  Mr. Williamson offered an invitation to the Commissioners to visit on Tuesday nights starting with middle school at 6:15 p.m. and from 7:30 p.m. to 8:45 p.m. for an energetic evening with the high schoolers.

UPDATE ON ‘JACK’S RUN’ OCTOBER 14, 2017: 

Ms. Farrah Schmidt stated that Blythe had kicked off Jack’s Back to School Program this evening with fourteen in attendance and they would be headed to the Barron on Thursday.  Ms. Schmidt explained to the Commission that our community was 70% free or reduced lunches and that means that any student that comes through Blythe that are 4th – 8th grade qualify for Jack’s Program for free, otherwise there was a cost of $20 a month.  Ms. Schmidt commented that they had applied for a grant through South Central Community Foundation and any child that qualifies for free or reduced lunches also qualifies for a scholarship to Jack’s program.  Ms. Schmidt stated that the $20 helps provide snacks, pay for field trips and helps keep the program sustainable. 

Ms. Schmidt stated that they do one fund raiser, which would be a zombie run on October 14th this year.  Ms. Schmidt explained that they would start and end in Sixth Street Park and run the sidewalks only.  Ms. Schmidt added that they would be running down through Lemon Park as well and the run would start at 8:00 a.m.  Recreation Director Pinkall stated that he would get with Public Works Director Rambat to make sure things were in place and he added that this was the type of event that we wanted in the park. 

DISCUSSION WITH AMERICAN LEGION: 

Past American Legion Commander Travis Watson stated that the American Legion would like to accept the offer from the City to purchase their building for $10 and they would also like for the City to continue to do the mowing.   Mr. Watson added that they would like to look into a break on the electricity.  City Manager Eckert stated that that had been discussed; however, no conclusion had been made.  Commissioner Peters commented that we wanted to do something.  Mr. Eckert stated that we should know something this week.  After little discussion, City Attorney Goff stated that she would get a Quit Claim Deed ready.  Ms. Goff asked who would be signing the sales agreement.  Mr. Watson stated that it would be Mr. Paul Bryan.  Mayor Kumberg added that it would have to be done at the next meeting. 

CONSIDERATION AND APPROVAL OF BID FOR AUDITING SERVICES FOR THE CITY OF PRATT:

City Manager Eckert stated that requests for proposals had been sent out for auditors and they had gotten a few back.  Mr. Eckert commented that it was hard to find people to audit a City since it was different accounting principles.  Finance Director Garten stated that there were eight firms contacted with three returning a proposal, three that did not respond and the two locals did not respond.  Ms. Garten added that the two local firms typically did not respond, but they were sent the request out of courtesy.  Ms. Garten commented that Vonfeldt, Bauer & Vonfeldt had been doing the audit about twelve years ago, but had not submitted a proposal until now due to being short staffed, but they now had the staff and Adams, Brown, Beran and Ball were our current auditors.  Ms. Garten added that all three of the returned proposals were qualified.  Mayor Kumberg asked if they had a recommendation.  Ms. Garten stated that we had had ABBB for the last ten years and sometimes it was good to make a change; however, she did not have a specific recommendation.

Commissioner Peters asked if this cost included lodging.  Ms. Garten explained that they charge up to their proposal amount and nothing more than that.  Commissioner Peters asked why we would change auditors.  Ms. Garten stated that Vonfeldt had been with the City for years and had not returned a proposal when the City went with ABBB.  Ms. Garten added that Vonfeldt had not been equipped or staffed at that time to do our audit.  Commissioner Peters commented that we want an auditor that was going to give us absolute assurance and a plan to expand the audit to internal controls.  Mr. Eckert agreed and stated that internal controls were extremely important and a safeguard.  Mr. Eckert stated that we want them to make sure that we have internal controls, which could change with new laws and other things that were out there.  Mr. Eckert added that the last audit was not as thorough as it should have been.

Mayor Kumberg questioned if BKD was out of Wichita.  Ms. Garten stated that they were.  Commissioner Meyer commented that we had gotten the same advice the last couple of years and that may be the only advice we needed and the procedures were similar for Vonfeldt.  Ms. Garten stated that they all follow the Kansas Auditing Guide.  Commissioner Meyer stated that the most impressive proposal was from Adams, Brown, Beran and Ball.  Commissioner Hlavachick commented that he had been pleased with ABBB.  Ms. Garten stated that they were familiar with our system, but she was good with whichever the Commission chose.  Commissioner Meyer commented that there was a difference in price.  Commissioner Peters commented that BKD did look at areas of higher risks, internal controls and financial risks.  Commissioner Meyer stated that their list of references was impressive.  

Commissioner Peters questioned if we had to go with the lowest bid.  Mr. Eckert stated that they did not.  Commissioner Schmidt asked Mr. Eckert for his recommendation since he had a lot of experience with auditors.  Mr. Eckert stated that he agreed with Commissioner Peters and that they needed to be here four or five days.  Mr. Eckert commented that they need to get to know the staff that first year and that could not be done long distance.  Mr. Eckert added that they needed to see the books and ask questions.  Commissioner Peters commented that BKD had stated in their proposal that they stayed in contact with the staff and he questioned if our auditors do that now.  Ms. Garten commented that they do and they were open to questions throughout the year.  Commissioner Peters asked if we get charged extra if we call them.  Ms. Garten stated that it depended on what we needed them to do.  Commissioner Peters stated that he liked the fact that BKD did an independent review.  Ms. Garten commented that Adams, Brown, Beran and Ball do that as well.
 
Commissioner Meyer questioned if the proposal was for one year or three.  Ms. Garten stated that we engage them for three years.  Commissioner Peters commented that we needed to look at the references they had given us.  Commissioner Meyer stated that their list of municipalities shows they are experienced.  Mr. Eckert stated that we could make a half dozen phone calls.  Commissioner Meyer commented that he was good with them if we find that they get high recommendations.  Mayor Kumberg stated that they were more than qualified; however, he was speaking of them dealing with the health care side.  Commissioner Hlavachick stated that he had had no problem with ABBB, but they had been around for a long time.  Mayor Kumberg stated that the need for a change came from some questions from last year’s audit.  Commissioner Schmidt commented that it was time to let someone else get their perspective on it.  Commissioner Peters asked if there was an out clause if we do a three year agreement.  Ms. Garten commented that we could engage them for one year.  Mr. Eckert stated that his recommendation would be for a one year term with a three year option.  Mr. Eckert added that the average was five to seven years and then making a change.  

With little more discussion, Mayor Kumberg made a recommendation to go with BKD.  Commissioner Meyer agreed and made a motion to engage BKD as the auditor for 2017 with the option for 2018 and 2019.  The motion was seconded by Commissioner Peters and carried unanimously.

CONSIDERATION AND APPROVAL OF THE APPT. OF CITY MANAGER TO THE KMEA BOARD AS THE ALTERNATE MEMBER:

Mr. Eckert stated that there was an opening on the KMEA Board with the retirement of Mr. Kenny Kreutzer and we needed someone on there at their next meeting.  Mr. Eckert commented that Mr. Kreutzer would be joining in at that meeting in two weeks.  With no further discussion, Mayor Kumberg made a motion to appoint the City Manager as the permanent alternate member on the KMEA Board.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

OPEN AGENDA: 

·        Pinkall Field: 

Recreation Director Pinkall stated that last Wednesday was very exciting and humbling for him and he had had a hard time talking after the dedication of the field in his name.  Mr. Pinkall stated that seeing the sign revealed with his name on it brought back names of others such as Jerry Angood, Smokey Ford, Walter Blake, Wendell Green and L O Dickerson.  Mr. Pinkall commented that it takes a whole group to make things happen and the Complex happened because of many people.  Mr. Pinkall also thanked his kids and wife for being at the Sports Complex a lot and to his parents who were there a lot now that they lived in Pratt.  Mr. Pinkall stated that this meant a lot in many ways and he was proud of being a part of all of it.  Commissioner Peters stated that it took a great leader to make it all happen. 

REPORTS: 

·        Congratulation to Bruce: 

City Manager Eckert congratulated Mr. Pinkall for a wonderful achievement.  Mr. Eckert added that he had tremendous staff and they always had what was best for the City in mind. 

·        Water issues: 

Mr. Eckert stated that we had had a lot of water issues and he explained to the Commission that we were almost even for this time of year when it was compared to last year.  Mr. Eckert commented that we were not sure if it was weather or heat related; however, it was consistent month by month and year by year. 

·        Airport water: 

Mr. Eckert stated that we were getting KDHE to do more selected water sampling at the airport and keeping tabs on the results.  Mr. Eckert commented that he had met with them a couple of weeks ago.  Mr. Eckert stated that we were monitoring things so that we know if a well goes down.  Mr. Eckert added that we were working well with KDHE. 

·        Early fall/Short Winter: 

Mr. Eckert stated that the departments were gearing up for an early fall and a possible short winter.  Mr. Eckert commented that all the departments would be ready when the time comes and they were doing very well. 

City Attorney: 

·        Much of the same: 

City Attorney Goff stated that she continues to work on contract negotiations and working with the department heads.  Ms. Goff commented that Municipal Court was going along fine and she had court every week. 

·        American Legion: 

Ms. Goff stated that she had contacted KDHE concerning smoking in the American Legion building.  Ms. Goff explained that, according to the Kansas Indoor Clean Air Act, organizations could be given a one-time exemption.  Ms. Goff commented that she had talked to one of the attorneys that had issued the original exemption and she had heard back from him via email that stated that the American Legion was granted the exemption and the sale of the building would not affect that.  

Police Department:

·        August Statistics:

Chief Myers went over the August statistics for the department and Municipal Court.  They are below. 

2017 Crime Stats
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
July '17
Aug. '17
 
 
 
 
 
1
1
1
Abandoned Vehicle - Towed
1
3
1
1
5
2
4
Animal Bite
 
1
1
1
 
 
2
Aggravated Assault/Battery
 
 
1
 
2
 
2
Alcohol
 
2
 
2
 
2
3
Animal/Livestock
3
6
5
3
 
1
1
Assault / Battery
 
 
2
4
3
4
1
Assault / Battery - DV
 
 
 
 
1
 
 
Assist Fire
 
 
2
2
2
2
 
Assist Other Agency
 
6
2
2
2
5
1
Burglary - Building
1
1
2
2
1
 
1
Burglary - Vehicle
 
2
1
1
2
 
2
Care/Treatment
 
 
 
1
 
 
1
Child Abuse
 
1
1
2
 
3
2
Child in Need of Care
3
4
1
3
4
8
10
Citizen Assist
 
 
 
 
 
 
1
Curfew Violation
 
1
 
2
 
2
 
Death Investigation
7
4
6
10
4
6
2
Disturbance
18
14
11
15
11
5
15
DL Violations
3
2
2
2
 
1
5
Drug Violation - Felony
3
4
2
3
1
 
3
Drug Violation - Misdemeanor
 
 
1
2
1
1
 
DUI
1
1
2
1
 
1
2
Forgery / Counterfeit
 
 
1
 
 
1
 
Identify Theft
 
 
 
2
 
2
 
Incident Type Not Listed
18
13
16
14
13
17
18
Larceny / Embezzlement / Fraud
5
3
3
4
4
5
2
Lost / Found Property
1
 
 
 
 
 
 
Missing Person - Juvenile
3
 
 
 
 
 
 
No Type Listed
 
 
 
2
 
 
 
Obstruct/Interfere Law Enf.
 
 
 
 
 
1
1
Offenses Against Fam/Children
 
 
2
 
 
 
1
Open Door
4
4
9
10
5
10
11
Other Offense
 
 
 
 
 
1
 
Pharmaceutical Theft
4
3
5
8
 
6
7
Property Damage
 
 
1
1
3
 
 
Prowler
 
1
 
 
 
 
 
Robbery
 
 
 
 
 
 
1
Sex Crime - Adult
1
 
 
 
 
 
1
Sex Crime - Child
 
3
3
2
 
 
1
Specific Request
1
 
 
 
 
 
 
Stalking
 
2
 
 
1
1
 
Stolen Property
 
 
1
 
 
 
 
Theft - Motor Vehicle
1
 
 
1
 
1
 
Threat
 
1
2
1
1
1
1
Traffic Accident – Injury
10
15
10
18
19
15
13
Traffic Accident - Prop. Damage
 
5
 
2
1
2
1
Trespass
 
1
2
 
 
1
3
Violation of PFA/PFS
4
6
3
7
3
8
7
Warrant Arrests
 
1
 
 
 
 
 
Weapons/Firearms
 
 
 
 
 
 
 
 
92
110
101
131
90
116
127
Total Cases
 
 
 
 
 
 
 
 
Municipal Court Caseload
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
July '17
Aug. '17
 
82
82
82
82
82
82
82
Cases Pending
1
 
1
1
2
 
 
DUI
1
 
 
 
 
 
 
Fleeing a Police Officer
115
 91
69
155
108
54
126
Other Traffic Violations
2
 3
5
5
2
5
4
Crimes Against Persons
4
 7
7
6
7
11
3
Crimes Against Property
4
 4
 
5
1
1
4
Other Crimes
9
4
1
1
1
1
 
Parking Violations
 
1
 
 
6
 
3
Dog Violations
136
110 
165
173
127
72
140
Total Filings
218
 192
247
255
209
154
222
Total Case Load
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Number of Cases Disposed of
DUI
All Other Cases
 
 
 
 
 
 
0
77
63
67
160
53
65
Guilty Pleas
0
0
0
0
0
0
0
Bond Forfeitures
0
13
23
21
32
27
31
Dismissals
0
1
3
0
2
0
1
Trials (Not Guilty Pleas)
0
7
6
4
20
1
15
Diversion Agreement
0
98
95
92
214
88
112
Total Dispositions
 
 
 
 
 
 
 
 
0
94
152
163
7
66
110
Cases Pending at End of Aug. '17
 
 
 
 
 
 
 
222 Case Load - 112 Cases Disposed)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MUNICIPAL COURT REVENUE
JAN. '16
JAN. '17
 
 
 
 
 
 
$10,347.00
$14,544.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
FEB. '16
FEB. '17
 
 
 
 
 
 
$14,467.00
$16,809.76
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MAR. '16
MAR. '17
 
 
 
 
 
 
$13,793.00
$20,131.74
 
 
 
 
 
 
 
 
 
 
 
 
 
 
APR. '16
APR. '17
 
 
 
 
 
 
$10,000.00
$15,142.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MAY '16
MAY '17
 
 
 
 
 
 
$12,678.00
$10,108.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
JUNE '16
JUNE '17
 
 
 
 
 
 
$11,834.12
$14,798.55
 
 
 
 
 
 
 
 
 
 
 
 
 
 
JULY '16
JULY '17
 
 
 
 
 
 
$10,274.00
$13,421.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Aug. '17
Aug. '17
 
 
 
 
 
 
$10,062.00
$15,140.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
$93,455.12
$120,095.05
 
 
 
 
 
Totals

 Finance Dept.:

·     Sales Tax:

Finance Director Garten stated that we did gain some ground for June sales; however, we were still at a 2% deficit.

Mayor and Commission:

·        Joe Wynn Volunteer Award:

Commissioner Hlavachick stated that it he would like to get the Joe Wynn Volunteer Award started again.  Mayor Kumberg suggested giving that to the Parks Advisory Board.  Mr. Pinkall stated that he would do that at their next meeting which was the last Monday in September.          

·        Dog Park:

Commissioner Peters asked where we were on the dog park.  Mr. Eckert stated that he had looked at a couple of areas with Mr. Pinkall and they were still trying to figure out what area to use.  Mr. Pinkall added that Park Superintendent Eckhoff also had some ideas and they would be running those through the Advisory Board and then bringing it back to the Commission.

·        Rec Commission:

Commissioner Schmidt stated that he was reminded of people involved in recreation and that he was on the recreation commission when he first got here along with L O Dickerson, Florence Loomis and Wendell Green.  Commissioner Schmidt commented that they were the core group for a long time and most of them were gone now.  Commissioner Schmidt added that a lot had changed from the 1970’s to now and the vision had been good.  Commissioner Schmidt stated that Mr. Pinkall had worked out well and we were very proud of his vision.

RECESS:
 
Commissioner Hlavachick made a motion to recess until Monday, September 18, 2017 at 11:00 a.m. to meet with the County Commission.  Commissioner Peters seconded the motion and it carried unanimously.                                   

_______________________________
LUCUS KUMBERG, Mayor                                   
               

ATTEST:                        

________________________________
LUANN KRAMER, City Clerk