Monday, December 11, 2017

12/18/2017-City Commission Meeting Agenda

MONDAY

DECEMBER 18, 2017 

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING 

COMMISSION ROOM – 5:00 P.M. 

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.      ROLL CALL
3.      INVOCATION & PLEDGE OF ALLEGIANCE
4.   CONSENT AGENDA:  
       4.1  Minutes:  12/04/2017 Regular Commission Meeting 
5.     BUSINESS:
5.1   Presentation of the 2017 Joe Wynn Volunteer Award – Mayor and Commission
5.2   Consideration and Approval of 2018 Pratt Area Humane Society Agreement – PAHS Representative, Mayor and Commission
5.3   Consideration and Approval of 2018 Pratt Public Defender Agreement – Rick Eckert, City Manager; Regina Goff, City Attorney
5.4   Consideration and Approval of 2018 Pratt Municipal Judge Agreement – Rick Eckert, City Manager; Regina Goff, City Attorney
5.5   Consideration and Approval of 2018 Pratt City Attorney Agreement – Rick Eckert, City Manager; Regina Goff, City Attorney
5.6   Consideration and Approval of the 2018 Cereal Malt Beverage Applications – Gary Myers, Chief of Police
5.7   Consideration and Approval of Ordinance 1714 Amending Electric Rates – Jamie Huber, Dir. of Electric Utilities; Regina Goff, City Attorney
6.     OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7.     REPORTS:
7.1             City Manager 
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor
7.5             City Commission
9.   ADJOURN

Monday, December 4, 2017

11/20/2017-Approved City Commission Meeting Minutes

MONDAY 

NOVEMBER 20, 2017 

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:  
 
Lucus Kumberg  Mayor
Doug Meyer  Commissioner
Bill Hlavachick  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner

ALSO PRESENT: 
 
Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Goff  City Attorney
Diana Garten  Finance Director
Gary Myers  Chief of Police
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Jamie Huber  Director of Electric Utilities
Bruce Pinkall  Recreation Director                      

CALL TO ORDER:

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Schmidt led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance. 

CONSENT AGENDA: 

Commissioner Hlavachick requested that the minutes of November 06, 2017 be removed from the consent agenda and put on the business agenda.  Commissioner Peters also requested that the 2018 Pratt Area Humane Society Agreement be moved to the business agenda for discussion.  City Attorney Goff requested that the 2018 City Attorney Agreement be removed from the consent agenda and put on a later meeting agenda due to some changes that needed to be made. 

Having removed those items from the consent agenda, Mayor Kumberg made a motion to approve the remaining items on the consent agenda, which included the November 15, 2017 recessed rate study work session and the 2018 Senior Citizens Organization Lease Agreement.  The motion was seconded by Commissioner Hlavachick and carried unanimously.  

BUSINESS:

RECOGNITION OF 2017 EMPLOYEE SERVICE AWARDS: 

Mayor Kumberg and Commission recognized the 2017 employees what were to receive service awards.  Those receiving the awards were Eric Welch and Chad VanSlyke – 10 years of service; Lola Shumway – 15 years of service; Tony Conn and Lance Flemming – 20 years of service; and Russell Rambat – 30 years of service.

CONSIDERATION AND APPROVAL OF BID FOR PISTON ASSEMBLY AND PISTON LINER: 

Director of Electric Utilities Huber informed the Commission that they had found pistons for Unit 7 at the power plant and Fairbanks was the only place that could get the parts.  Mr. Huber explained that the piston liner was $8,181.64 and the piston assembly was $16,210.16 for a total of $24,391.80, which did not include freight or sales tax.  Mr. Huber stated that they had sent a liner to McPherson to get it machined so that they would have a piston and liner on hand.  Commissioner Peters asked if we would be able to install this ourselves.  Mr. Huber commented that they would and they would be checking for any other damages.  Mayor Kumberg questioned if they knew why this happened.  Mr. Huber stated that it looked like a casting issue and that Power Plant Superintendent Evans had talked to Michigan and they had the same problem.  Commissioner Meyer asked if we would get any help from insurance.  Mr. Huber stated that they were working on that.  Commissioner Meyer questioned how long it would be to get these in.  Mr. Huber commented that it should be a week or two, but that was way better than August. 

Mayor Kumberg asked if there would be any damage if we lose power from the grid.  Mr. Huber stated that we may need to bring up the steam units.  Mr. Huber added that they could do that in twenty-four hours, but they did not want to have to do that.  With no more discussion, Mr. Huber recommended the bid from Fairbanks for $24,391.80, which did not include freight and sales tax.  Commissioner Meyer made a motion to approve the purchase for Unit 7 from Fairbanks for $24,391.80 not including freight and sales tax.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

11/06/2017-REGULAR COMMISSION MEETING MINUTES:

Commissioner Peters made a motion to approve the November 06, 2017 regular Commission meeting minutes.  The motion was seconded by Commissioner Meyer and passed with four approved votes and one abstained vote from Commissioner Hlavachick. 

2018 PRATT AREA HUMANE SOCIETY AGREEMENT:

Commissioner Peters explained that he did not have a problem with the PAHS agreement itself, but he questioned how self-sufficient they were now and if our donation helped supplement their budget.  Commissioner Hlavachick stated that he had seen it both ways and it was better this way.  Commissioner Hlavachick added that the profit and loss shows that they always need money.  Commissioner Peters stated that we donate $42,000 and they were doing a tremendous job and the animals were well taken care of.  Commissioner Peters commented that we needed to watch our dollars and, if they need it, he did not care that we continue to make our donation.  Commissioner Meyer questioned if they ever maxed out their $6,000 utility allowance.  City Clerk Kramer stated that they had not and that any remaining credit was cleared at the end of the year and they started over at $6,000 on January 1st.   

Mayor Kumberg commented that they had had past discussions concerning individuals giving a presentation on how our money was being used.  Commissioner Peters agreed that that information would be helpful.  Mayor Kumberg stated that they would table this item until the next meeting and he would like to see someone at the Humane Society give an overview of their finances.  Commissioner Peters commented that they provided a wonderful service. 

2018 PRATT CITY ATTORNEY AGREEMENT: 

City Attorney Goff requested that the City Attorney Agreement be put on the December 4th agenda due to some editing that needed to be done and language that was conflicting. 

OPEN AGENDA:

No one in the audience wished to address the Commission. 

REPORTS: 

City Manager: 

·        Economic Development: 

City Manager Eckert stated that he had been communicating with Ms. Morgan on economic development and that they would be talking again this Wednesday to get things going.  Mr. Eckert commented that this was a very opportunistic time for the City and County and he was very pleased with the swiftness that Ms. Morgan moves. 

·        KMEA: 

Mr. Eckert stated that there were still issues with KMEA and he requested an executive session at the end of the meeting to discuss those issues. 

·        Land Issue: 

Mr. Eckert stated that there was an article on the solar farm and he requested an executive session at the end of the meeting for discussion prior to the acquisition of real estate. 

·        State water meeting:

Mr. Eckert commented that he was preparing for the State water meeting.  Mr. Eckert stated that it was an eye opener to discuss water and the issues across the State. 

City Attorney: 

·        Police Department: 

City Attorney Goff stated that she had been working with Chief Myers and the police department on training on interactions with the public.  Mayor Kumberg questioned what type of training involved the public.  Ms. Goff explained that it was about 1st amendment rights and whether a citizen should be allowed to use cell phones to video law enforcement interaction.  Ms. Goff stated that, as long as they were doing it from a public space and not interfering with the duties of the law enforcement officer, it was appropriate. 

·        Municipal Court: 

Ms. Goff stated that Municipal Court was going well and the cases were moving quickly.  Ms. Goff commented that there were some issues with violence and minor drinking at the college but it was worked out quickly. 

Public Works: 

·        Curb project: 

Public Works Director Rambat stated that Arensdorf Construction should be starting on the curb and sidewalks on Ninnescah Street and move to the east to Oak Street in the next week or so. 

·        Slab on Highway 54: 

Mr. Rambat stated that the street department had replaced a slab across from Dillon’s on the east bound outside land on Highway 54. 

·        Curb on Country Club Road:

Mr. Rambat commented that they had replaced the curb on the east side of Country Club Road and 54 Highway there by Doug Reh Chevrolet.  Mr. Rambat explained that there was always a puddle of water there and it had no place to go so they had cut a hole and reworked it.

·        Catching up: 

Mr. Rambat stated that the street guys would be catching up on sealing cracks and working on drainage ditches. 

·        Permit renewals:

Mr. Rambat commented that he was renewing pesticide and fogging permits so that they could get back out this spring without any delays. 

·        Compost carts: 

Commissioner Schmidt questioned when they would be done picking up compost carts.  Mr. Rambat stated that it was this week.  City Clerk Kramer added that they would be doing a leaf pick-up the first week of December and they had offered to dump any compost carts that were out that week.  Mr. Rambat stated that the sanitation guys usually work through the holiday so that they would not be behind.  Commissioner Peters asked if they get other days off.  Mr. Rambat stated that they do, but that was worked out internally. 

Inspection Department: 

·        McDonald’s: 

City Inspector Blankenship stated that there was a sign in front of McDonald’s about the new one and he commented that he had always been under the impression that they could not build on the empty lot to the west because it would block Long John Silver’s and the ice cream store.  Mr. Blankenship commented that he had looked at the deeds and there was nothing in there about that. 

·        Breakroom construction:

Mr. Blankenship informed the Commission that we were taking sealed bids for the work in the breakroom for the ED Director.  Mr. Blankenship explained that the folding/storage room would be moved into the breakroom and they would be getting rid of the garage door.  Mr. Blankenship added that they would also be fixing the exit door so that it was ground level.  Mr. Blankenship stated that they would also be co-compliant with the door swinging out and not in. 

·        Dentist office:

Mr. Blankenship stated that he had done a footing inspection at the new dentist office and they were hoping to be done in May.  Mr. Blankenship commented that the new dentist that was going in with Dr. Hopkins was to be here in June.

·        Pilot Club train: 

Mr. Blankenship stated that the train ran well on Sunday after the Spook Express had derailed.  Mr. Blankenship explained that the big wheel in the middle of the locomotive was the problem.  Mr. Blankenship commented that this ‘dummy wheel’ keeps the train on the tracks and they had welded a new one to get it to a 1/4” and then a 1/8”.  Mr. Blankenship stated that he had contacted Chance Manufacturing to replace the wheels.  Mr. Blankenship commented that he would be getting with the street department to put a positive in going around those curves.  Mayor Kumberg questioned how much the estimated cost would be.  Mr. Blankenship stated that it would be under $10,000.

Electric Departments:

·        Power Plant: 

Director of Electric Utilities Huber stated that the power plant guys had been busy working on Unit 6 and that that test went well.

·        Christmas lights: 

Mr. Huber commented that the lighting of the Christmas lights in the park went well this weekend.  Mr. Huber stated that they had a transformer that went bad, but they had replaced it this morning.  Mr. Huber stated that Mr. Ron Miller did a great job keeping up with all this stuff and it was all volunteer.  Mr. Rambat stated that he was a perfect candidate and should receive the Joe Wynn Volunteer Award. 

Recreation Department: 

·        Advisory Board meeting: 

Recreation Director Pinkall stated that there was an advisory board meeting next Monday and they would be working on the phases of the dog park.  Mr. Pinkall commented that Ms. Barb Prater had talked to the Humane Society and they were hoping for five to seven members on the committee for this project. 

·        Christmas lunch: 

Mr. Pinkall stated that the employee Christmas lunch was December 13th and that they would be sending out invitations tomorrow. 

Police Department:

·        Mental Health Screenings: 

Detective Jeff Ward stated that they had been having a small issue with their mental health screenings through Horizons and he would be getting with the City Attorney to see if they could get that rectified.  Detective Ward explained that the screenings were excessively long and they had not received a call back one night.  Detective Ward explained that everybody was under budget restraints this time of year and they had been hit particularly hard; however, the process that they were using was not working for the department.  Mayor Kumberg questioned if the contract with Horizons was a State contract.  Detective Ward stated that it was.  

Detective Ward stated that it was a real bad day when you did not receive a call back and you have to put someone in jail for a crime that was probably not necessary but a way to protect them.  Commissioner Peters questioned if this was something that just happened.  Detective Ward stated that they had a hard time with screening processes and they have so many employees that they try to centralize out of Hutchinson.  Detective Ward added that it was going to take some figuring out. 

Mayor and Commission: 

·        Ms. Morgan: 

Mayor Kumberg stated that he felt that they all had their eyes opened during the meeting with Ms. Heather Morgan.  Mayor Kumberg commented that she was going to be an asset as we rebuild our economic development program and he was excited to see where it leads us.

·        Christmas in the Park: 

Mayor Kumberg stated that it was an amazing thing to see the Lemon Park Lights happen.  Mayor Kumberg added that Mr. Ron Miller did not ask for anything in return for his volunteer hours.  Mayor Kumberg stated that it was a job well done by everybody.

Commissioner Meyer stated that Christmas in the Park was fantastic and well done.  Commissioner Meyer added that it was a fun event and well attended. 

Executive Sessions:

·        #1: 

Mayor Kumberg made a motion to enter into executive session for discussion prior to the acquisition of real estate to last fifteen minutes.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Peters and carried unanimously. 

·        Contract approval: 

Mayor Kumberg made a motion to accept the agreement for the purchase of land described in the contract from Peoples Bank Trustee Department in the amount of $296,000 plus closing costs.  The motion was seconded by Commissioner Schmidt and carried unanimously.

·        #2: 

Mayor Kumberg made a motion to enter into executive session for a consultation with an attorney on matters that would be deemed privileged in an attorney/client relationship to last thirty minutes.  The motion was seconded by Commissioner Meyer and carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Peters and carried unanimously. 

·        #3:

Mayor Kumberg made a motion to enter into executive session for non-elected personnel to last fifteen minutes.  The motion was seconded by Commissioner Hlavachick and carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Schmidt and carried unanimously.

ADJOURN:

Commissioner Hlavachick made a motion to adjourn.  The motion was seconded by Commissioner Meyer and carried unanimously.
 

________________________________
LUCUS KUMBERG, Mayor
        
ATTEST:                

________________________________
LUANN KRAMER, City Clerk

11/17/2017-Approved Recessed City/County Work Session Minutes

FRIDAY 

NOVEMBER 17, 2017 

The Governing Body of the City of Pratt met in a Recessed City/County work session in the Commission Room located in City Hall. 

PRESENT:

Lucus Kumberg  Mayor
Doug Meyer  Commissioner
Bill Hlavachick  Commissioner 
Gary Schmidt  Commissione
Don Peters  Commissioner

ALSO PRESENT:
Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Diana Garten  Finance Director
Regina Goff  City Attorney
Glenna Borho  County Commissioner
Joe Reynolds  County Commissioner
Dave Ward  County Commissioner
Sherry Kruse  County Clerk
Bob Schmisseur  County Counselor

CALL TO ORDER: 

The recessed meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present.

BUSINESS:

DISCUSSION WITH MS. HEATHER MORGAN CONCERNING ED DIRECTOR: 
 
EXECUTIVE SESSION:

Mayor Kumberg made a motion to go into executive session for two hours for the purpose related to personnel matters and non-elected personnel and that members of the Pratt County Commission, members of the Pratt Economic Development Board and consultant Heather Morgan be invited to attend to assist the Commission in evaluation of the structure of the position and to review applications.  Commissioner Hlavachick seconded the motion and it carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Peters and carried unanimously.

Mayor Kumberg made a motion to engage consultant Kansas State Manufacturing Institute for six months not to exceed $35,000.  Commissioner Peters seconded the motion and it carried unanimously.

POWER POINT:

Ms. Morgan quickly went over a power point with pertinent information concerning the ED Director position and what should be expected of someone in this position, etc.

ADJOURN:

Mayor Kumberg made a motion to adjourn that was seconded by Commission Peters.  The motion and second passed unanimously.
 
________________________________
LUCUS KUMBERG, Mayor
          

________________________________
LUANN KRAMER, City Clerk

 

Thursday, November 30, 2017

12/04/17-City Commission Meeting Agenda

MONDAY

DECEMBER 04, 2017 

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M. 

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2.      ROLL CALL
3.      INVOCATION & PLEDGE OF ALLEGIANCE
4.   CONSENT AGENDA:
      4.1  Minutes:  November 17, 2017 Recessed City/County Work Session
                             November 20, 2017 Regular Commission Meeting
      4.2  Reappointment of Deb Goyen, Lisa Perez Miller and Bruce Pinkall to 3 year terms on the tourism Committee
5.     BUSINESS:
5.1   Discussion with American Legion Concerning Financial Assistance with Utility Bill – Paul Bryan and Rick Wittig
 
5.2   Continued Discussion on Electric Rate Study – Scott Shreve, EMG; Jamie Huber, Dir. of Electric Utilities
 
5.3   Consideration and Approval of 2018 Pratt Area Humane Society Agreement – PAHS Representative, Mayor and Commission
 
5.4   Consideration and Approval of the 2018 Cereal Malt Beverage Applications – Gary Myers, Chief of Police
 
5.5   Consideration and Approval of Ordinance 1711 Concerning 2018 Rate Increase for Refuse Collection Fees Per Budget Discussions – Regina Goff, City Attorney
 
5.6   Consideration and Approval of Ordinance 1712 Concerning 2018 Rate Increase for Sewer Fees Per Budget Discussions – Regina Goff, City Attorney
 
5.7   Consideration and Approval of Ordinance 1713 Concerning 2018 Rate Increase for Water Fees Per Budget Discussions – Regina Goff, City Attorney
 
5.8   Consideration and Approval of Resolution 120417 Exempting the City from the Requirements of K.S.A. 75-1120 a (a) Providing for Uniform System of Fiscal Procedures, Accounting and Reporting for Municipalities – Regina Goff, City Attorney
 
5.9   Consideration and Approval of the Joe Wynn Volunteer Award Honoring Ron Miller – Mayor and Commission 
 
5.10   Consideration and Approval of Two City Appointments to the ED Board – Mayor and Commission
 
5.13   Consideration and Approval of Re-appointments to the Recreation Advisory Board – Bruce Pinkall, Recreation Director
6.     OPEN AGENDA (City Matters Only) (3 Minute Time Limit)
7.     REPORTS:
7.1             City Manager 
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor
7.5             City Commission
 
8.  EXECUTIVE SESSIONS: 
8.1 Non-elected personnel for 20 minutes to discuss contract agreement.
8.2  Non-elected personnel for 20 minutes to discuss salaries.
9.   ADJOURN

11/15/2017-Approved Recessed City Commission Rate Study Work Session Minutes


WEDNESDAY 

NOVEMBER 15, 2017 

The Governing Body of the City of Pratt met in a Recessed work session in the Commission Room located in City Hall.
 
PRESENT:

Lucus Kumberg  Mayor
Doug Meyer  Commissioner
Bill Hlavachick  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Diana Garten  Finance Director
Jamie Huber  Director of Electric Utilities
Kenny Kreutzer  Energy Consultant
 
CALL TO ORDER:

The recessed meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

BUSINESS: 

CITY OF PRATT RATE REVIEW BY EMG (ENERGY MANAGEMENT GROUP): 

Mr. Scott Shreve, EMG Representative, discussed the current rate structure and the goals of restructuring the electric rates.  Mr. Shreve had a power point with a general ledger overview, proposed rate structure and projected revenues.  Mr. Shreve answered questions as the power point presentation progressed and there were several comments and questions after the presentation was complete.  Mr. Shreve stated that he would implement the changes to this power point and be back on December 4th for the Commission meeting and have an ordinance drafted for the changes that had been discussed.  Mayor Kumberg asked if he could write up a ‘press release’ for the paper so that the correct information would go out to the public.  Mr. Shreve stated that that would not be a problem and he also offered to draft something that would be inserted with the monthly bills.  The Commission thanked Mr. Shreve, Mr. Huber and Mr. Kreutzer for all their time putting this together.

EXECUTIVE SESSION:

Mayor Kumberg made a motion to go into executive session for fifteen minutes to discuss non-elected personnel.  Commissioner Hlavachick seconded the motion and it carried unanimously.

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

RECESS:

Upon proper motion, the meeting was recessed until Friday, November 17th at 9:00 a.m. for a meeting with the County Commissioners and the ED Board to discuss the ED Director applications. 
_________________________________
LUCUS KUMBERG, Mayor
 

ATTEST:                       
________________________________
LUANN KRAMER, City Clerk

11/06/2017-Approved City Commission Meeting Minutes


MONDAY 

NOVEMBER 06, 2017

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:  

Lucus Kumberg  Mayor
Doug Meyer  Commissioner
Bill Hlavachick  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner

ALSO PRESENT: 
 
Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Goff  City Attorney
Diana Garten  Finance Director
Gary Myers  Chief of Police
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Jamie Huber  Director of Electric Utilities
Bruce Pinkall  Recreation Director 
     
                                                                                                         
CALL TO ORDER: 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Peters led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance. 

MINUTES:

Commissioner Meyer made a motion to approve the minutes of the October 16, 2017 City/County Joint Commission meeting.  The motion was seconded by Commissioner Peters and carried unanimously.  

Commissioner Schmidt made a motion to approve the minutes of the October 16, 2017 regular Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously.  

Commissioner Peters made a motion to approve the minutes of the October 23, 2017 special call Commission meeting #1.  The motion was seconded by Commissioner Schmidt and carried unanimously.  

Mayor Kumberg made a motion to approve the minutes of the October 23, 2017 special call Commission meeting #2.  The motion was seconded by Commissioner Peters and carried unanimously. 

BUSINESS:

CONSIDERATION AND APPROVAL OF THE INVOICE FROM SERVPRO OF NORTHWEST WICHITA ON SEWAGE CLEAN-UP: 

Public Works Director Rambat informed the Commission that this invoice was for the clean-up of a sewer backup in the west part of town.  Mr. Rambat stated that he had reviewed the invoice and everything was accurate.  Mr. Rambat commented that they had done a good job cleaning up.  Commissioner Peters questioned if this was their final bill.  Mr. Rambat stated that it was.  Mayor Kumberg stated that this magnitude of a sewer back-up does not happen very often.  Commissioner Schmidt asked if our insurance company was going to help pay for anything.  Mr. Rambat stated that they were not going to pay for anything physical; however, they would help if it goes to litigation.  City Attorney Goff clarified that the insurance company had found that the City was not at fault; therefore, was not financially liable.  Ms. Goff added that, if the City were to get into litigation on the part of the homeowner to pay for damages, the insurance company would pay for the lawyer. 

With no further discussion, Commissioner Meyer made a motion to approve the invoice from Servpro of Northwest Wichita in the amount of $18,033.13.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE SANITARY SEWER BACK-UP POLICY: 

City Manager Eckert stated that this policy was a result of the recent sewer back-up.  Mr. Eckert commented that he had looked at different policies around the State to see what they had and they were all pretty standard from the draft that was sent to the Commissioners late last week.  Mr. Eckert explained that this was very simple and based on recommendations from insurance companies.  Mr. Eckert commented that the City of Cheney had the best one and it fit Pratt well, with a few modifications.  Mr. Eckert stated that this policy states what a homeowner can and cannot be reimbursed for and how to prevent back-ups.  Mr. Eckert added that it also lets a homeowner know that they should check with their insurance company so that they have a policy in place to cover a sewer back-up. 

Commissioner Peters questioned if this limits the liability of the City if it was not our responsibility.  City Attorney Goff stated that the City is not liable if they were not negligent.  Mayor Kumberg asked about the phone number on the policy for weekends and holidays.  City Clerk Kramer stated that that was for the power plant since they were there 24/7 and had the list of employees that were on call.  Mayor Kumberg questioned how this was going to be distributed.  Mr. Eckert stated that the flyer in their packet would be going in the bills.  Commissioner Peters stated that this was very well written and asked that the Tribune put something in the paper about this.  Mr. Rambat also stated that there were several companies that have a first alert device that you set by your floor drain that would go off if water was detected.  Building Inspector Blankenship stated that the City has a code that states that you had to have a back water valve if the upper man hole was lower than the drain receptacle.  Mr. Blankenship added that this was for new construction and needed, especially if there was a basement. 

With no further discussion, Commissioner Meyer made a motion to approve the Sanitary Sewer Back-up Policy.  The motion was seconded by Commissioner Peters and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE GENERAL GUIDELINES REGARDING SEWER BACK-UPS: 

Mr. Eckert stated that this was an informative pamphlet with guidelines to know what happens in case of a back-up.  Mr. Eckert commented that it was a back-up to the sewer policy and he had been impressed with what a lot of Cities had done in Kansas.  Mr. Eckert explained that this was not an ordinance or resolution, but something to put on the counter.  Mayor Kumberg made a motion to approve the General Guidelines Regarding Sewer Back-ups.  The motion was seconded by Commissioner Peters and carried unanimously. 

CONSIDERATION AND APPROVAL OF THE COMPENSATION POLICY FOR MUTUAL AID: 

Director of Electric Utilities Huber stated that this was a policy that he had just found out we needed in place after he had attended a mutual aid conference.  Mr. Huber explained that it states that travel to and from a mutual aid event would be paid time and a half, City employees would be paid time and a half and work time would be double time.  Mr. Huber commented that FEMA would want to see this if we were ever audited.  Commissioner Peters asked if this followed FEMA guidelines.  Mr. Huber stated that it did.  Commissioner Peters questioned if the bill was sent to FEMA after our crew went to Florida.  Mr. Huber stated that we actually bill OCU and they turn their paperwork into FEMA.  Commissioner Peters asked if we get a check from FEMA.  Mr. Huber stated that we get a check from OCU.  Commissioner Meyer questioned if our guys had been paid.  Finance Director Garten stated that they had been paid. 

Commissioner Meyer asked if the guys freely volunteer.  Mr. Huber stated that they always volunteer; however, he could only take half of the guys to Florida and the other half had to stay.  Mayor Kumberg asked if this would be a policy that would be in the employee handbook.  Ms. Goff stated that it would be.  Commissioner Peters questioned if this was for labor only.  Mr. Huber stated that that was correct and that they keep track of their fuel costs, use of the trucks, etc., which we bill them for.  Commissioner Meyer stated that we have good people on staff.  Mr. Huber agreed and added that all the departments had some that were young.  With nothing further, Commissioner Peters made a motion to approve the Compensation Policy for Mutual Aid.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

OPEN AGENDA: 

No one in the audience wished to address the Commission. 

REPORTS:

City Manager:

·        Solar farm: 

City Manager Eckert stated that we were still looking at the potential of bringing in a solar farm, which would bring in revenue for the City. 

·        ED Director: 

Mr. Eckert stated that we continued to get applications for the ED Director position.  City Clerk Kramer stated that we had gotten about twenty-five at this point and that we would accept applications up to November 10th. 

·        Regional Water Meeting: 

Mr. Eckert commented that he had attended the water meeting for our region and it was very informative.  Mr. Eckert added that the Governor’s Water Summit was Wednesday; however, he would not be attending.  Mr. Eckert stated that they send out minutes to all their meetings so he would find out what was discussed. 

·        Cooper Street:

Mr. Eckert stated that he was still working on Cooper Street and had made calls to representatives to see what could be done.

·        Christmas lights: 

Mr. Eckert commented that the electric department had started working on the Christmas lights downtown.

City Attorney:

·        January meetings: 

City Attorney Goff stated that she had an ordinance that would amend the City code Chapter 2 Section 2.04.040 making sure that the City was in compliance with K.S.A. 25-2120.  Ms. Goff explained that all newly elected officials take their oath of office on the second Monday in January.  Ms. Goff commented that we have an election every year; therefore, the ordinance provides that the January meetings would be on the second and third Monday’s of the month rather than the first and third.  Ms. Goff stated that we would not be in compliance if this was not voted on. 

With no more discussion, the following Ordinance 1710 was then presented to the Commission for their approval:  AN ORDINANCE AMENDING CHAPTER 2 OF THE CITY OF PRATT, KANSAS MUNICIPAL CODE RELATING TO THE SCHEDULING OF REGULAR CITY COMMISSION MEETINGS.  Mayor Kumberg made a motion to approve Ordinance 1710 relating to the scheduling of regular City Commission meetings.  The motion was seconded by Commissioner Peters and carried unanimously. 

Public Works: 

·        Avenue of Flags sign: 

Public Works Director Rambat stated that the new sign was up at the Avenue of Flags.  Mr. Rambat commented that it had reflective lettering and the names of all the parks.  Mr. Rambat added that this was the cherry on the top of a project the Park Superintendent Eckhoff was a big part of.  Mr. Rambat commented that it was a nice center piece off the highway. 

·        Street Department: 

Mr. Rambat stated that the street department had been repairing a few alleys and broken curb inlets.  Mr. Rambat informed the Commission that they had worked on alley improvements behind the Art Museum to help get the water away from the building. 

·        Water Department: 

Mr. Rambat commented that the water department was down to their last valve that would be replaced.  Mr. Rambat stated that the last one caught some bad guys and the accident knocked the valve box off, but missed the water main.  Mr. Rambat added that the barriers and light were in place. 

Building Inspector: 

·        Construction: 

Mr. Blankenship stated that the construction around town was going forward with Casey’s getting the walls up, a sign at McDonald’s about their new construction and the dental office probably pouring concrete this week. 

Electric Department:

·        Unit 7: 

Director of Electric Utilities Huber stated that they had had no luck finding parts for Unit #7 at the power plant.  Mr. Huber commented that they had been making phone calls and emailing with no luck.  Mr. Huber added that it would be a few months before anything comes up. 

·        Executive Session: 

Mr. Huber requested an executive session after the meeting for confidential data relating to financial affairs or trade secrets of second parties to last thirty minutes. 

Recreation Department:

·        Christmas activities: 

Recreation Director Pinkall stated that Christmas in the Park was in two weeks and they were finalizing mailers that would go out to those that live on Pine Street about the one way traffic.  Mr. Pinkall commented that Mr. Rambat had a map that would go along with the mailers so that it would be clearer about the traffic changes that day.

Mr. Pinkall commented that the employee Christmas dinner was set for December 13th from noon to 2:00 p.m.  Mr. Pinkall stated that they would get the invitations out to the County, the boards, the advisory boards and former Commissioners.

Police Department:

·        Drug Take Back Program: 

Chief of Police Myers stated that the take back program was successful again this year.  Chief Myers shared that they had had four cartons weighing 101 pounds.  Chief Myers commented that other communities did well also.  Chief Myers stated that he had extended the hours to 8:00 a.m. to 5:00 p.m. so that it would allow more in the community to come by. 

·        October stats:

Chief Myers informed the Commission of the stats for October.  Those stats are as follows:

 

2017 Crime Stats
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
July '17
Aug. '17
Sept. '17
Oct. '17
 
 
 
 
 
 
 
 
 
2
Abuse/Dependent Adult
 
 
 
 
1
1
1
 
 
Abandoned Vehicle - Towed
1
3
1
1
5
2
4
 
 
Animal Bite
 
1
1
1
 
 
2
1
 
Aggravated Assault/Battery
 
 
1
 
2
 
2
3
1
Alcohol
 
 
 
 
 
 
 
1
 
Animal Bite
 
2
 
2
 
2
3
2
2
Animal/Livestock
3
6
5
3
 
1
1
5
3
Assault / Battery
 
 
2
4
3
4
1
 
3
Assault / Battery - DV
 
 
 
 
1
 
 
 
 
Assist Fire
 
 
2
2
2
2
 
 
 
Assist Other Agency
 
6
2
2
2
5
1
 
4
Burglary - Building
1
1
2
2
1
 
1
3
3
Burglary - Vehicle
 
2
1
1
2
 
2
2
4
Care/Treatment
 
 
 
1
 
 
1
 
1
Child Abuse
 
1
1
2
 
3
2
2
1
Child in Need of Care
3
4
1
3
4
8
10
1
3
Citizen Assist
 
 
 
 
 
 
1
 
 
Curfew Violation
 
1
 
2
 
2
 
3
2
Death Investigation
7
4
6
10
4
6
2
6
7
Disturbance
18
14
11
15
11
5
15
26
14
DL Violations
3
2
2
2
 
1
5
1
6
Drug Violation - Felony
3
4
2
3
1
 
3
8
5
Drug Violation - Misdemeanor
 
 
1
2
1
1
 
1
1
DUI
 
 
 
 
 
 
 
 
1
Explosives
1
1
2
1
 
1
2
1
1
Forgery / Counterfeit
 
 
1
 
 
1
 
 
1
Identify Theft
 
 
 
2
 
2
 
2
1
Incident Type Not Listed
18
13
16
14
13
17
18
11
16
Larceny / Embezzlement / Fraud
5
3
3
4
4
5
2
3
1
Lost / Found Property
1
 
 
 
 
 
 
1
2
Missing Person - Juvenile
 
 
 
 
 
 
 
1
 
Motor Vehicle Theft
3
 
 
 
 
 
 
 
 
No Type Listed
 
 
 
2
 
 
 
2
 
Obstruct/Interfere Law Enf.
 
 
 
 
 
1
1
 
 
Offenses Against Fam/Children
 
 
2
 
 
 
1
 
 
Open Door
4
4
9
10
5
10
11
8
6
Other Offense
 
 
 
 
 
1
 
 
1
Pharmaceutical Theft
4
3
5
8
 
6
7
8
6
Property Damage
 
 
1
1
3
 
 
 
 
Prowler
 
1
 
 
 
 
 
 
 
Robbery
 
 
 
 
 
 
1
 
 
Sex Crime - Adult
1
 
 
 
 
 
1
1
1
Sex Crime - Child
 
3
3
2
 
 
1
2
 
Specific Request
1
 
 
 
 
 
 
1
 
Stalking
 
2
 
 
1
1
 
 
 
Stolen Property
 
 
1
 
 
 
 
 
 
Theft - Motor Vehicle
1
 
 
1
 
1
 
 
 
Threat
 
1
2
1
1
1
1
1
2
Traffic Accident – Injury
10
15
10
18
19
15
13
13
14
Traffic Accident - Prop. Damage
 
5
 
2
1
2
1
1
2
Trespass
 
1
2
 
 
1
3
 
 
Violation of PFA/PFS
4
6
3
7
3
8
7
8
3
Warrant Arrests
 
1
 
 
 
 
 
 
 
Weapons/Firearms
 
 
 
 
 
 
 
 
 
 
92
110
101
131
90
116
127
129
120
Total Cases
 
 
 
 
 
 
 
 
 
 
Municipal Court Caseload
Feb ‘17
Mar ‘17
Apr. '17
May '17
June '17
July '17
Aug. '17
Sept. '17
Oct. '17
 
82
82
82
82
82
82
82
82
82
Cases Pending
1
 
1
1
2
 
 
 
2
DUI
1
 
 
 
 
 
 
 
 
Fleeing a Police Officer
115
 91
69
155
108
54
126
113
97
Other Traffic Violations
2
 3
5
5
2
5
4
3
2
Crimes Against Persons
4
 7
7
6
7
11
3
3
5
Crimes Against Property
4
 4
 
5
1
1
4
4
13
Other Crimes
9
4
1
1
1
1
 
1
2
Parking Violations
 
1
 
 
6
 
3
 
2
Dog Violations
136
110 
165
173
127
72
140
124
123
Total Filings
218
 192
247
255
209
154
222
206
205
Total Case Load
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Number of Cases Disposed of
DUI
All Other Cases
 
 
 
 
 
 
 
 
0
77
63
67
160
53
65
67
84
Guilty Pleas
0
0
0
0
0
0
0
0
0
Bond Forfeitures
0
13
23
21
32
27
31
25
29
Dismissals
0
1
3
0
2
0
1
1
0
Trials (Not Guilty Pleas)
0
7
6
4
20
1
15
11
6
Diversion Agreement
0
98
95
92
214
88
112
104
119
Total Dispositions
 
 
 
 
 
 
 
 
 
 
0
94
152
163
7
66
110
102
86
Cases Pending at End of Sept. '17
 
 
 
 
 
 
 
 
 
205 Case Load - 86 Cases Disposed)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MUNICIPAL COURT REVENUE
JAN. '16
JAN. '17
 
 
 
 
 
 
 
 
$10,347.00
$14,544.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
FEB. '16
FEB. '17
 
 
 
 
 
 
 
 
$14,467.00
$16,809.76
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MAR. '16
MAR. '17
 
 
 
 
 
 
 
 
$13,793.00
$20,131.74
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
APR. '16
APR. '17
 
 
 
 
 
 
 
 
$10,000.00
$15,142.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
MAY '16
MAY '17
 
 
 
 
 
 
 
 
$12,678.00
$10,108.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
JUNE '16
JUNE '17
 
 
 
 
 
 
 
 
$11,834.12
$14,798.55
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
JULY '16
JULY '17
 
 
 
 
 
 
 
 
$10,274.00
$13,421.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Aug. '16
Aug. '17
 
 
 
 
 
 
 
 
$10,062.00
$15,140.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Sept. '16
Sept. '17
 
 
 
 
 
 
 
 
$8,840.00
$14,848.00
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Oct. '16
Oct. '17
 
 
 
 
 
 
 
 
$9,653.00
$14,631.00
 
 
 
 
 
 
 
 
$111,948.12
$149,574.05
 
 
 
 
 
 
 
Totals

 

Mayor Kumberg questioned if this was actual revenue for Municipal Court.  Chief Myers stated that it was.

·        Vacancy:


Chief Myers informed the Commission that he had one vacancy in his department.  Commissioner Peters questioned why he left.  Chief Myers commented that he was going to Ottawa where he had been offered a job before he took this one. 

·        Speed signs: 

Commissioner Meyer questioned Chief Myers about the speed signs and if they were still working.  Commissioner Meyer stated that the big trucks pass him like he is going nothing heading west on First Street.  Chief Myers stated that he could put them back up there; however, they were solar powered and they did not get charged if the sun was not out.   

Commissioner Peters questioned where the end of the school zone was going west towards Skyline.  Commissioner Peters commented that the first speed limit sign you see was the 45 mph one.  Commissioner Peters asked if we could get one that says end of school zone.  Chief Myers stated that that was a State road.  Public Works Director Rambat stated that he would get with KDOT.  Mr. Rambat added that it may be on the back side of the flashing light sign and could have worn off so it was no longer readable.

Finance Department: 

·        Sales Tax: 

Finance Director Garten stated that sales tax continues to decline and we were at a 4% deficit from last year. 

·        ED Board: 

Ms. Garten stated that the ED Board would have two going off in December.  Ms. Garten explained that one was the City’s appointee and one was the County’s.  Ms. Garten added that, if Mr. Jason Leslie was elected as City Commissioner tomorrow, the City would need to come up with two appointees. 

·        Budget report: 

Commissioner Schmidt asked if the Commissioners would get a budget report for year-end business that shows accounts, including reserves, and the balances for each.  Commissioner Schmidt stated that that would be nice to have that information before they made any decisions. 

Mayor and Commission: 

·        Vote: 

Mayor Kumberg reminded everyone to go out and vote tomorrow. 

Executive Session #1: 

Mayor Kumberg made a motion to enter into executive session for confidential data relating to financial affairs or trade secrets of second parties to last thirty minutes.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

Executive Session #2: 

Mayor Kumberg made a motion to go back into executive session for confidential data relating to financial affairs or trade secrets of second parties to last ten minutes.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously. 

·        Motion:

Commissioner Peters made a motion that the City make an offer to purchase the land discussed in executive session for the authorized amount also discussed in executive session.  The motion was seconded by Commissioner Schmidt and carried unanimously. 

RECESS:

Mayor Kumberg made a motion to recess until Wednesday, November 15th at 10:00 a.m. for the Rate Study work session.  The motion was seconded by Commissioner Meyer and carried unanimously.

________________________________
LUCUS KUMBERG, Mayor                              
        
ATTEST:                  
________________________________
LUANN KRAMER, City Clerk