08/03/15-City Commission Meeting Minutes

• MONDAY
• AUGUST 03, 2015
• PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
• COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.      MINUTES –        July 15, 2015  Recessed Budget Work Session

July 16, 2015  Recessed Budget Work Session

July 20, 2015  Regular Commission Meeting

5.      BUSINESS:

5.1          Consideration and Approval of Backpack Outreach to Use Llama Area at Lemon Park on August 9^th – Pastor Bryan Beittel, First Assembly of God Church

5.2          Consideration and Approval of Street Closures for Old Fashioned Christmas In Lemon Park on November 21^st – Kim DeClue, Chamber Executive Dir.

5.3          Consideration and Approval of Appointment Recommendations for the Planning Commission – Brad Blankenship, Building Inspector

5.4          Review and Discussion of Ord. 1501 Allowing Temporary Event CMB Permits at Green Sports Complex – Ken Van Blaricum, City Attorney; Mayor and Commission  

6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)

7.      REPORTS:

 

7.1             City Manager
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor
7.5             City Commission

8.      ADJOURN

 

07/06/2015-Approved City Commission Meeting Minutes

MONDAY

 

JULY 06, 2015

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:                  

 

Lucus Kumberg           Mayor

Bill Hlavachick            Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner

ALSO PRESENT:        

 

LuAnn Kramer             City Clerk

Ken Van Blaricum        City Attorney  
Diana Garten                Finance Director
Gary Myers                   Chief of Police
Russell Rambat             Public Works Director
Brad Blankenship         City Inspector
Jamie Huber                 Dir. of Electric Utilities
Bruce Pinkall                Recreation Director                                                          

CALL TO ORDER:

 

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Taylor.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Meyer led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.

MINUTES:

Commissioner Hlavachick made a motion to approve the minutes of the June 15, 2015 regular Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously.

BUSINESS:

PROCLAMATION DECLARING JULY AS ‘ADA AWARENESS MONTH’:

 

Mr. Stan Hendershot, representative for Prairie Independent Living Resource Center, stated that the ADA act was a landmark ruling to help people gain access and mobility that they had not had before.  Mr. Hendershot commented that this was the 25^th anniversary of the signing and he thanked the City for helping spread awareness.  Mayor Kumberg read the proclamation declaring July as ‘ADA Awareness Month’ and thanked Mr. Hendershot for being at the meeting.

CONSIDERATION AND APPROVAL TO HOLD THE 2015 BIG TENT REVIVAL FROM OCTOBER 7 – 11 IN CENTENNIAL PARK:

Rev. Scott Powell explained that the Big Tent Revival was scheduled from October 8^th to October 10^th, but they needed to have Centennial Park from the 7^th to the 11^th for set-up and tear down.  Rev. Powell stated that they had not been sure they were going to do the revival again this year, but had been approached by a number of the other churches and members of the community.  

 

Rev. Powell questioned if the City had given any more thought to adding another breaker in Centennial Park.  Rev. Powell added that there were a number of 120 amp breakers, but they had had to use extension cords running from the bathroom.  Commissioner Hlavachick questioned what that would take.  Director of Electric Utilities Huber stated that it would take quite a bit.  Commissioner Hlavachick asked that it be looked at to see what we would need.  Rev. Powell stated that he would like to see Centennial Park used more often.

Commissioner Hlavachick asked how things went last year.  Rev. Powell stated that it went so well that they might need a bigger tent this year.  Rev. Powell added that they had shut down by 8:30 p.m. and did do personal awareness visits with the neighbors last year.  After little more discussion, Commissioner Meyer made a motion to approve the 2015 Big Tent Revival in Centennial Park from October 7^th to October 11^th.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF BACKPACK OUTREACH TO USE LLAMA AREA AT LEMON PARK ON AUGUST 9^TH:

 

Mayor Kumberg stated that this item would be rescheduled due to Pastor Bryan having a family emergency.

CONSIDERATION AND APPROVAL OF THE PURCHASE OF BREATHING AIR COMPRESSOR FOR THE FIRE STATION LOCATION:

 

Fire Chief David Kramer explained to the Commission that they had been experiencing issues with their main breathing air compressor for some time and it had completely shut down about three months ago.  Chief Kramer stated that the technician from Augusta had come out on a Saturday and discovered metal shavings on the top side of the piston.  Chief Kramer commented that he had gotten it running, but it shut down again a couple of weeks ago.  Chief Kramer explained that no one in Kansas sells Eagle Air, so they would have to send that system to the east coast to the service center and have it rebuilt.  Chief Kramer shared that this happened to this unit when it had less than 100 hours on it, but it was under warranty.  Chief Kramer commented that a full rebuild now would be anywhere from $6,500 to $8,000.   

Chief Kramer commented that this compressor was thirteen years old and would not be able to service their future SCBA’s.  Chief Kramer stated that the breathing air equipment was a one piece unit, but consisted of the compressor, fill station and bottles in the back.  Chief Kramer added that the compressor was all that needed replaced now and there were available funds in his capital improvement fund.  Chief Kramer stated that he had visited with City Manager Howard and they agreed that nothing would be apples for apples.  Chief Kramer explained that he had gone off the recommendations of the Emergency Fire Equipment rep.  Commissioner Skaggs questioned if the new compressor would be compatible with the old SCBAs.  Chief Kramer stated that that could be regulated so it should not be a problem.  Chief Kramer informed the Commission that he could not get a time frame on the repairs needed or whether the parts were available.

Commissioner Skaggs questioned if this had been budgeted for.  Finance Director Garten stated that they had a little bit in reserves and the new truck payment had not taken all of it.  Ms. Garten added that we could make this work.  Commissioner Skaggs commented that he would like to hear the City Manager’s thoughts.  Chief Kramer stated that he had talked to Mr. Howard and they both felt this was the intelligent way to go.  Mayor Kumberg questioned if the storage tank was okay and they were sure that purchasing the compressor would fix the problem.  Chief Kramer stated that the existing storage was fine, the bottles were rated 6000 and hydro tested every five years and the fill station was fine.  Commissioner Meyer asked what they would do in the meantime if they needed their bottles filled.  Chief Kramer stated that he had visited with Township 12 Fire Chief Mark McManaman about using theirs; however, we would not be using it for training.  Chief Kramer added that we did not want to put too many hours on their system either. 

Chief Kramer stated that this was an in stock item for Emergency Fire Equipment and it would be a three to four week lead time for Weis Fire & Safety.  Chief Kramer recommended the low bid from Emergency Fire Equipment at $14,900 which included installation and training.  Commissioner Skaggs asked about the FOB factory costs.  Chief Kramer commented that there would be some freight from their factory, but they were not sure of that cost.  Commissioner Hlavachick questioned why there was $7,000 difference in cost between the two companies.  Chief Kramer stated that they were both top of the market and well respected companies, but he was not sure why there was that much difference.

 

After no more discussion, Commissioner Skaggs made a motion to accept the quote from Emergency Fire Equipment for $14,900 to purchase a new compressor system plus any freight.  The motion was seconded by Commissioner Meyer and carried unanimously.

CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENT OF MR. KEN GATES TO THE PLANNING COMMISSION:

 

Building Inspector Blankenship stated that the re-appointment of Mr. Ken Gates would give the Planning Commission their quorum, but they were still short members.  Mr. Blankenship explained that they had run two ads but had not been successful in filling the positions.  Commissioner Skaggs questioned how often they meet.  Mr. Blankenship stated that it was every third Thursday of the month if they had a quorum and agenda items.  Commissioner Hlavachick questioned who left.  Mr. Blankenship commented that Mr. Lee Wilson and Mr. Eric Nystrom did not want to be re-appointed and Mr. Frank Laubhan resigned.  Mr. Blankenship added that he hoped to have the positions filled by the next meeting.  Commissioner Meyer made a motion to re-appoint Mr. Ken Gates to the Planning Commission.  The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR A NEW MOWER FOR THE PARK DEPARTMENT:

Public Works Director Rambat stated that he had put together the bids for a fleet mower with Park Superintendent Eckhoff and it would be replacing the 1987 Toro.  Mr. Rambat commented that Mr. Eckhoff wanted to keep the Toro as a back-up mower.  Mr. Rambat explained that they had sent out bids to BTI and Kincheloe’s and there was money in the capital equipment reserves for this purchase.  Commissioner Meyer questioned the Hustler bid when that was not mentioned in the bid request.  Mr. Rambat commented that the original request was for a four wheel drive and he did not know that Hustler had one that was comparable.  Commissioner Skaggs questioned why they were not interested in another Toro.  Mr. Eckhoff stated that it did not have a big enough motor.  Commissioner Skaggs asked if these bids were for a commercial grade mower.  Mr. Rambat stated that they were.  Commissioner Skaggs questioned if most of the repairs were done in house.  Mr. Eckhoff stated that they do some repairs, but not all.  Commissioner Hlavachick made a motion to purchase the Hustler 3700 series from Kincheloe’s for $21,675. The motion was seconded by Commissioner Meyer and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR AMR DRIVE BY SYSTEM:

Director of Electric Utilities Huber explained that he had purchased Itron meters with radios in 2006 and that determined what drive by system we would purchase when we were further along.  Mr. Huber stated that he had purchased 1,500 meters in May from the City of Russell that would allow us to move forward with the drive by system.  Mr. Huber commented that he had gathered information from Stanion Wholesale Electric Co. and this would help with more accurate readings and locating meters that were not working or had been tampered with.  Mr. Huber added that this had been in the budget for several years through capital improvements.  

Mr. Huber stated that the quote of $31,140 included training and a second handheld.  Mr. Huber commented that we currently had about 4,200 electric meters and a majority of those were residential.  Mr. Huber explained that the 2006 meters had a lot of problems, such as being easy to tamper with and not picking up the full usage.  Commissioner Skaggs questioned why Russell had that many extra meters.  Mr. Huber commented that they had purchased them from Southern Pioneer and they had that many extra.  Mr. Huber added that we had saved about $95,000 buying these from Russell.  Mayor Kumberg asked how much we had paid for the meters.  Mr. Huber stated that they were $1 each.

Commissioner Skaggs asked where you read them from.  Mr. Huber commented that you download the routes to the handheld and put that onto the collector in the truck and it automatically starts picking up the readings.  Mr. Huber added that you do have to run up and down the streets to catch some.  Mr. Huber stated that he and City Clerk Kramer had gone to Stafford to see how it worked.  Mr. Huber explained that these were not smart meters, but they only send a signal for what was being read and they do require software upgrades.

Mr. Huber stated that he would like to pursue this and it would save on the wear and tear on our meter readers.  Commissioner Skaggs asked how they catch loss of usage.  Mr. Huber stated that a customer could switch out meters or turn themselves back on and it would be able to tell us who was without power during storms.  Mayor Kumberg questioned what the cost reduction would be.  Mr. Huber stated that he did not know since we were not sure of what our loss was now.  Commissioner Meyer asked if there was anyone else besides Stanion’s to get a bid from.  Mr. Huber explained that if you buy their meter, you buy their system.  Mr. Huber added that the $19,200 used to be $80,000.  Mr. Blankenship stated that twenty-eight of those meters would be going in the Parrish Lofts.  

Commissioner Skaggs made a motion to approve the bid of $31,140 from Stanion Wholesale Electric for the AMR system as proposed plus applicable sales tax.  The motion was seconded by Commissioner Hlavachick and carried unanimously.

CONSIDERATION AND APPROVAL OF THE REVISED LEASE AGREEMENT WITH S C TELECOM:

City Attorney Van Blaricum stated that this was a revised version of the lease agreement with S C Telecom.  Mr. Van Blaricum stated that the City Manager did not care for the original price, but they had come up with one that was agreed to by both parties.  After reviewing the lease, Mr. Van Blaricum discovered that he had an old copy and asked that this item be tabled until the next meeting.

 

OPEN AGENDA:

No one in the audience wished to address the Commission.

REPORTS:

City Attorney:

·        Executive Session:

City Attorney Van Blaricum requested an executive session to last ten minutes for non-elected personnel at the end of the meeting.

 

·        Special events with alcohol on City property:

Mr. Van Blaricum stated that he had looked into the request from Rotary to have Octoberfest activities involving beer at the Sports Complex.  Mr. Van Blaricum commented that this could be done legally by ordinance and by making that property exempt by permit.  Mr. Van Blaricum explained that the permit would be allowed by Commission vote or City Manager for special events.  Mr. Van Blaricum stated that we would need to decide if it would be for individuals or non-profit organizations.

 

Commissioner Skaggs stated that he would prefer non-profit groups and approved by City Commission vote each time.  Commissioner Meyer commented that this would have to be done fairly quickly to accommodate Rotary.  Commissioner Hlavachick questioned if they would need a permit from the State.  Mr. Van Blaricum stated that they would not, but they would need one from the City.  Commissioner Meyer asked if an October event would cause problems for Recreation.  Recreation Director Pinkall stated that they did not have any weekend events by then and baseball and softball were during the week.  Mayor Kumberg questioned if this would include City parks.  Mr. Van Blaricum stated that we could do all City property.  Commissioner Skaggs asked if this had just been passed by the State.  Mr. Van Blaricum stated that it was not new.  Commissioner Skaggs asked that Mr. Van Blaricum check with other Cities that do this so that we had some guidance.  Mr. Van Blaricum stated that he would check on that.

Public Works:

 

·        North Main project:

 

Public Works Director Rambat stated that they would be letting the GEO North Main project on Wednesday the 22^nd.  Mr. Rambat added that the project could get done this year depending on the availability of the contractor.  

 

·        KLINK project:

Mr. Rambat stated that the KLINK project on Mound Street to Jackson Street on Highway 54 would start in late August or September.  Mr. Rambat reminded the Commission that APAC-Kansas had gotten that bid.  Commissioner Meyer asked how long that would take to do the mill and overlay.  Mr. Rambat stated that it might take a week or so and they would do it one side at a time to keep a continuous traffic flow.  

Mr. Rambat stated that we would get to keep the milling from that project and would be working on the northwest corner from New Street to Logan Street.  

·        Fogged again:

Mr. Rambat stated that we had fogged for the third time for mosquitoes last week.

·        Bind weed:

Mr. Rambat commented that he had visited with City Manager Howard about the bind weed on Highway 54 and Highway 281 and other major streets.  Mr. Rambat stated that they would be knocking it down on the right-of-ways, but could not go on private property.  Mr. Rambat explained that it helps to keep it knocked down and mowed.  Mr. Rambat commented that we would make every effort to get done what we were legally obligated to do and that our noxious weed permit allowed us to address.

Inspection Department:

·        Truck wash:

Building Inspector Blankenship stated that they were trenching the footing at the truck wash at the airport and should be pouring sometime this week.  Mr. Blankenship commented that this was strictly a regular wash and not a wash out, but that did not mean that that would not happen in the middle of the night.  Commissioner Skaggs questioned if they were going to charge for the wash.  Mr. Blankenship stated that they were and it would be assessable 24 hours a day.  Mr. Blankenship explained that we were confident that there would be enough water going through that it would dilute anything bad.

 

·        Stripper wells:

Mr. Blankenship stated that two stripper wells were up and running and they had drilled two of the three test sites around the helicopter pad at the airport and would be doing the same type of trailer by Century 21.  Commissioner Skaggs questioned if the property owner got reimbursed.  Mr. Blankenship stated that that was through KDHE and he did not think they had a choice.

 

Electric Departments:

 

·        Fincham Street project:

Director of Electric Utilities Huber stated that the Fincham Street project should be done in about a month.

 

·        Power Plant workshop:

Mr. Huber informed the Commission that we had been asked to host a power plant workshop in November.  Mr. Huber stated that there would be around one hundred participants in town for a couple of days.  Commissioner Meyer asked where it would be at.  Mr. Huber stated that it would be here one day and one day in Stafford.  Mr. Huber added that they would get to see different facilities that way.  Mr. Huber commented that he was going to try to schedule a test run on one of those days.  Mr. Huber added that he had run that by KMU and they were excited about it.

 

Recreation Department:

·        Hap Dumont State tournament:

Recreation Director Pinkall stated that the 12 and under Hap Dumont State tournament would be this Friday through Sunday, if all goes to plan.

·        Streetscape:

Mr. Pinkall informed the Commission that things were going smooth with the Streetscape project despite a few hiccups.  Mr. Pinkall stated that they should pour concrete tomorrow and Wednesday and pour the strip to do the brick work on Thursday.  Mr. Pinkall added that they hoped to be done for the sidewalk sale on Saturday.  Mr. Pinkall commented that they would be pulling out for a couple of weeks before they start on the west side and that would give us time to get letters out about the electric.   Commissioner Hlavachick questioned if they were going to work from the north and head south on the west side.  Mr. Pinkall stated that that was correct and that was so they were working with the flow of traffic.  Mr. Pinkall explained that they would be doing the top caps for the planters, making sure that the receptacles were up to code and everything works on the light poles, and put the benches and trash receptacles on the east side.  Commissioner Skaggs commented that he had noticed that they were some six inches away from some business frontages.  Mr. Pinkall explained that they had not wanted to upset the front of the buildings, but they were trying to pull as close as they could.  

Finance Department:

·        Work session reminder:

Finance Director Garten reminded the Commission of the budget work session starting at 8:00 a.m. on Wednesday, July 15^th.

 

Executive Session:

Mayor Kumberg made a motion to enter into an executive session for non-elective personnel to last ten minutes.  The motion was seconded by Commissioner Hlavachick and carried unanimously.  

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was properly seconded and carried unanimously.

RECESS:

A motion and second to recess until Wednesday the 15^th at 8:00 a.m. carried unanimously. 

                                                                                                ________________________________

                                                                                                LUCUS KUMBERG, Mayor

ATTEST:

_______________________________

LUANN KRAMER, City Clerk

 

07/20/15-City Commission Meeting Agenda

MONDAY

JULY 20, 2015

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.

2.      ROLL CALL 



3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.      MINUTES –   July 06, 2015  Regular Commission Meeting

5.      BUSINESS:

5.1          Consideration and Approval of Backpack Outreach to Use Llama Area at Lemon Park on August 9^th – Pastor Bryan Beittel, First Assembly of God Church

5.2          Update on Circles Program – Jeanette Siemens

5.3          Consideration and Approval of Ord. 1501 Allowing Temporary Event CMB Permits – Ken Van Blaricum, City Attorney; Mayor and Commission

5.4          Review and Discussion on the Proposed Plat for Prairie Parkway Business Park- Dave Howard, City Manager 

6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)
 

7.      REPORTS:

7.1             City Manager
7.2             City Attorney
7.3             Department Superintendents
7.4             Mayor

7.5             City Commission
 

8.      ADJOURN

 

06/15/2015-Approved City Commission Meeting Minutes

MONDAY

JUNE 15, 2015

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:                  

 

Lucus Kumberg            Mayor

Bill Hlavachick             Commissioner

Jeff Taylor                    Commissioner

Gary Skaggs                 Commissioner

Doug Meyer                 Commissioner

         

ALSO PRESENT:        

 

Dave Howard               City Manager

LuAnn Kramer             City Clerk

Ken Van Blaricum       City Attorney  

Diana Garten                Finance Director

Gary Myers                  Chief of Police

Russell Rambat            Public Works Director

Brad Blankenship        City Inspector

Jamie Huber                 Dir. of Electric Utilities

Bruce Pinkall                Recreation Director                                                         

CALL TO ORDER:

The regular meeting was called to order by Mayor Kumberg.  The Mayor instructed the Clerk to note that all Commissioners were present.

 

The Mayor reminded the audience that this meeting may be taped and/or recorded.

INVOCATION AND PLEDGE OF ALLEGIANCE:

Commissioner Taylor led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.

 

MINUTES:

Commissioner Hlavachick made a motion to approve the minutes of the June 01, 2015 regular Commission meeting.  The motion was seconded by Commissioner Meyer and carried unanimously.

BUSINESS:

 

CONSIDERATION AND APPROVAL OF STREET CLOSURES FOR SIDEWALK SALE JULY 11^TH:

 

Chamber Director Kim DeClue informed the Commission that the annual sidewalk sale would be on July 11^th and the street closures would be Second Street between Main Street and Jackson Street, Second Street between Main Street and Ninnescah Street, Third Street between Main Street and the alley before Jackson Street and Third Street between Main Street and Ninnescah Street.  Ms. DeClue stated that the firemen would be doing hamburgers and the National Guard would be there along with other family friendly groups.  Ms. DeClue commented that they would like to have a few picnic tables on Third Street if possible.  After little more conversation, Commissioner Meyer made a motion to approve the proposed street closures for the sidewalk sale on July 11^th.  The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL FOR THE 2015 HOT AND COLD CLASSIC DISC GOLF TOURNAMENT ON JULY 11^TH AT MAY DENNIS PARK:

Mr. Jason Winkel requested permission to use May Dennis Park for a disc golf tournament on July 11^th.  Mr. Winkel stated that they had about ninety golfers last year and they were hoping to have around one hundred twenty this year.  Mr. Winkel commented that the information in the packet included the request for park benches and more trash receptacles.  Mr. Winkel added that the group would pick things up during and after the tournament.  City Manager Howard stated that we would have worked on some improvements, such as park benches, if there was more time, but they might have to use lawn chairs this year.  Mr. Howard added that the City could do some improvement if this was going to be an annual event.  Mr. Winkel stated that he understood that it could not be done for this year.

Mr. Winkel pointed out the flyers and the proposed places for trash cans and benches that had been included in the Commissioner’s packets.  Mr. Winkel also stated that there was an impact summary from the State of Kansas that showed the impact of the tournament on the community.  Mr. Winkel commented that he would like to see this tournament become a two day event with around two hundred people attending.  Commissioner Skaggs questioned if it was a coincidence that this was scheduled the same time as the sidewalk sale.  Mr. Winkel stated that he had visited with Ms. DeClue about that and they were going to help each other out by mentioning the other’s event during the day.  

Mayor Kumberg questioned what drove him to put the impact summary in the packet.  Mr. Winkel explained that Emporia held one of the biggest tournaments and he had talked to them and thought that was good information to have available.  Commissioner Taylor stated that we had the motel rooms if this would become a two day event.  Commissioner Skaggs questioned if this had been held at Lemon Park before.  Mr. Winkel stated that Lemon Park was hard to do since they needed the whole park and he did not want to ask the City to shut the park down for the two day event.  Commissioner Meyer questioned if there would be parking issues.  Mr. Winkel stated that they try to stay off of Simpson Street due to people living there, but they would make it work.  Commissioner Taylor commented that there were a few vacant lots around there.  Mr. Winkel stated that he was disappointed that the tournament was not run by the Pratt Disc Golf Club last year, but was glad that they had taken it over this year.  Mr. Winkel commented that they had quite a few already pre-registered.  Commissioner Skaggs asked how many were in the club.  Mr. Winkel stated that there were twenty-eight and that was picking up.  Mr. Winkel commented that they had league on Wednesday, Sunday and Tuesdays.  

Commissioner Hlavachick made a motion to approve the Disc Golf Tournament in May Dennis Park on July 11^th.  Commissioner Taylor seconded the motion and it passed unanimously.  Mr. Winkel thanked the Commission and asked if the restrooms would be open.  Parks Superintendent Eckhoff stated that they were ready to go, but they could not be left open due to vandalism.  Mr. Winkel also questioned if some of the dead trees could be cut down due to safety issues.  Mr. Winkel added that the club would be glad to help with anything they needed to.  Mr. Howard stated that the City would do what we could. 

CONSIDERATION AND APPROVAL OF 4 MILL FOR 2016 BUDGET FOR PRATT AIRPORT AUTHORITY:

Airport Manager Reid Bell introduced Chairman Jeff Shumway and Vice-Chairman Taylor Briggs to the Commission and asked that the Commission consider their request for four mill for their 2016 budget.  Mr. Bell explained that they had lost tenants due to the down turn in the oilfield and it was becoming difficult to get someone to insure them due to all the roofs and the proximity of the structures.  Commissioner Skaggs questioned if the tenants had insurance issues.  Mr. Bell stated that tenants hold their own insurance, but we provide property and liability insurance for what we own.  Mayor Kumberg questioned who had their property insurance.  Mr. Bell stated that it was EMC Insurance.  Mayor Kumberg asked if this was a long term request for the additional mill.  Mr. Bell stated that he hoped not.  City Manager Howard stated that this would be on the discussion list during the budget work session and we would let him know the Commission’s decision.

CONSIDERATION AND APPROVAL OF HORVATH LEASE DOCUMENTS:

City Manager Howard stated that the lease with Horvath Towers III, LLC had been ongoing for the last few months.  Mr. Howard pointed out the tower location on power point and stated that it was about a 100 X 100 space, but we would keep the easement area after platting it.  Mr. Howard added that Prater Oil had purchased four acres and had talked about buying more.  Mr. Howard commented that we had been working on the plat for the last couple of years, but the plat would not interfere with the lease.

Mr. Howard stated that there was a twenty-four month option to do their due diligence and there would be no zoning issues.  Mr. Howard commented that the documents had been reviewed by City Attorney Van Blaricum.  Mr. Howard explained that the lease agreement stated that they would rent now for $500 a month and pay $6,600 when the lease was signed.  Mr. Howard added that they would have the right of access and would only need electric.  

Commissioner Skaggs questioned the tenant being able to withhold rent if the landlord defaults on the lease, but the tenant could default and have no penalty.  City Attorney Van Blaricum stated that this was the deal they were offering us and our chances of default was pretty great that it would not happen.  Mr. Van Blaricum added that they were looking out for their own pocketbook and insure that they would not have to pay any more than they had to.  Mr. Howard added that we would deny them access to their property if they defaulted.

Commissioner Skaggs questioned the landlord termination clause.  Mr. Van Blaricum stated that we would own the property with power on it if the lease was terminated.  Commissioner Skaggs asked if it was standard that they were the bully.  Mr. Howard answered that they conceded on several issues and this was a two-way arrangement.  Commissioner Skaggs questioned if we would cut the road.  Mr. Howard stated that we would not and that would be their responsibility.  Mr. Howard added that we had given them the easement and they would also maintain that.  Commissioner Meyer questioned if we would do snow removal out there.  Mr. Howard stated that we would not.  Mr. Howard stated that South Central Telecom had a road and we did not maintain it.  Mr. Howard added that there were no water lines or utilities in there and sewer would need a lift station that cost thousands of dollars.  Mr. Howard commented that he would like to have more businesses out there, but it would be super expensive, so this type of lease works out good for the City. 

Commissioner Meyer asked if the college had any objections.  Mr. Howard stated that we do not talk to neighbors if it is an allowed use in that area.  Mayor Kumberg questioned the sight name they chose.  Mr. Howard stated that that was what they identified it with from the beginning and they were not interested in changing it.  Commissioner Skaggs asked how tall the tower was.  Mr. Howard stated that it was 188’ and there was a limit of 200’.

 

After little more discussion, Commissioner Skaggs made a motion to approve the Horvath Towers lease documents as presented to the Commission.  Commissioner Meyer seconded the motion and it passed unanimously.

 

Open Agenda:

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

·        SC Telecom tower:

 

City Manager Howard informed the Commission that he was dealing with a different person concerning the South Central Telecom lease agreement they had approved previously.  Mr. Howard stated that the new lease should be on an agenda in the next couple of months.

 

·        Executive Session:

Mr. Howard requested an executive session at the end of the meeting for non-elected personnel to last twenty minutes.

City Attorney:

·        Executive Session:

City Attorney Van Blaricum requested an executive session at the end of the meeting to go over paperwork concerning non-elected personnel to last twenty minutes.

Public Works:

·        N. Main Project:

Public Works Director Rambat stated that he had met with the City Manager and KDOT concerning the North Main project and the bids should be sometime in late July.  Commissioner Taylor asked when the project would get done.  Mr. Rambat commented that they could get done this year.

·        KFC grassy area:

Commissioner Skaggs commented that the grassy area by Kentucky Fried Chicken would look nicer with concrete in there.  Commissioner Skaggs added that Mr. Tom Penka had done that and it looked better.  Mr. Howard stated that that was something they had talked about.

Building Inspections:

 

·        Parrish contact:

 

Commissioner Skaggs questioned the contact number for the Parrish Lofts.  Commissioner Skaggs commented that one person was trying to get hold of them and they were getting an email.  Building Inspector Blankenship stated that he would see what was going on with that.  Mr. Blankenship added that the guys were moving down and the concrete guy was going to come after the water department’s work was done.  Mr. Blankenship added that they only wanted to come out one time.  Commissioner Skaggs questioned what happened to the driveway entrance where the concrete had caved in.  Mr. Blankenship stated that a big crane had wanted to get closer when they were putting the air conditioning on top of the roof.  Mr. Blankenship added that the company was taking care of that. 

Mr. Blankenship stated that they were waiting on windows and trying to keep water out.  Mr. Blankenship commented that they had had mold issues from the roof leaking right where the stairs were on a common wall, but they had taken out the insulation and left it open for now.  Mr. Blankenship added that it was not holding up progress.

Electric Departments:

·        Continued Maintenance:

Director of Electric Utilities Huber stated that production continued to do maintenance and line distribution guys had been out at the airport to put up a couple of poles for the new truck wash.

 

Recreation:

·        Main Street project:

Recreation Director Pinkall stated that the Main Street project was moving along and that the contractor was handling the businesses well.  Mr. Pinkall commented that there had been very few issues.  Mayor Kumberg asked about the street lights.  Mr. Pinkall stated that the ship date was this week or next, then all of them would be here.  Mr. Pinkall added that the trash receptacles and benches were being stored at the Municipal Building.  Commissioner Taylor asked Mr. Pinkall to again remind the workers to police the area for trash before they leave.  Mr. Pinkall stated that he would visit with them about that again.  

Police Department:

 

·        Speed Limit Signs:

Police Chief Myers stated that the speed limit signs were back out and they had not had any display on them for ten days, but they were still recording data.  Chief Myers commented that he was experimenting to see if it made any difference if they could not see their speed, but the average speed was still 28 mph.  Commissioner Meyer asked if it had made any difference not showing the speed.  Chief Myers stated that he was running it with the display now, so he would check that later.

Mayor and Commission:

·        Signs by Wal-Mart:

Mayor Kumberg commented that the blue signs by the old Wal-Mart were not directing people in the right direction for the motels.  Mr. Rambat stated that he would look at them, but those signs had been put up by KDOT.  Finance Director Garten stated that it had come up at a Travel and Tourism meeting that some business wanted to know why others were not on the signs and it turned out that you had to pay to have your name on the signs.  

·        Miss Kansas events:

Mayor Kumberg commended the community for coming together for the Miss Kansas events and for how smooth things run.  Mayor Kumberg added that we had it down to a fine art and the amount of work it took was appreciated.

Executive Session:

Mayor Kumberg made a motion to enter into an executive session for non-elective personnel to last twenty minutes.  The motion was seconded by Commissioner Taylor and carried unanimously.  

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was properly seconded and carried unanimously.

Executive Session:

Mayor Kumberg made a motion to enter into an executive session for non-elective personnel to last twenty minutes.  The motion was seconded by Commissioner Hlavachick and carried unanimously.  

Mayor Kumberg made a motion to return from executive session with nothing to report.  The motion was properly seconded and carried unanimously.

ADJOURN:

 

A motion and second to adjourn carried unanimously.

 

________________________________
LUCUS KUMBERG, Mayor

ATTEST:

________________________________

LUANN KRAMER, City Clerk