Friday, September 30, 2011

10/03/2011-City Commission Meeting Agenda

MONDAY

OCTOBER 03, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.


1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – September 19, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Discussion and Approval of Letter to Corp of Engineers Concerning the Extension of the City’s Water Main to the Airport – Reid Bell, Airport Manager; Dave Howard, City Manager

5.2 Presentation in Regards to Cop Trax Video System for In-Car Videos – ‘Acting’ Police Chief Gary Myers; Bill Switzer, Video Labs, LLC

5.3 Consideration and Approval of Requests for ‘Old Fashioned Christmas’ Event on November 19th – Jan Scarbrough, Chamber Director

5.4 Consideration and Approval of ‘Moonlight Madness on Main Street’ Event on October 20th – Jan Scarbrough, Chamber Director

5.5 Consideration and Approval of Costs Associated with RICE/NESHAP Compliance Upgrade to City’s Dual Fuel Engine/Generators – Kelly Hemphill, Dir. of Electric Utilities; Dave Howard, City Manager

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

Tuesday, September 20, 2011

09/06/11-Approved City Commission Minutes

TUESDAY

SEPTEMBER 06, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Skaggs to approve the minutes of the August 15, 2011 joint City/County meeting, the August 15, 2011 regular Commission meeting, the August 18, 2011 recessed Commission meeting and the August 29, 2011 special call meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

• Justice dysfunctional:

Mr. Luca Matei informed the Commission that he had requested the salary of the City Commission and the City Manager. Mr. Matei explained the salaries of those offices in Wichita. Mayor Taylor commented that the Mayor of Wichita was an elected position and he was part time. Mr. Matei continued speaking about justice being dysfunctional. Mayor Taylor questioned how this pertained to City business. Mr. Matei stated that if City people were abused, then it was City business. Mr. Matei commented that he was not the only one that had been abused by the judge, attorney and police.

• Utility refund for Main Street Businesses:

The owner of Sunflower Consignment, Ms. Sandy Decker, commented that Recreation Director Bruce Pinkall had done an awesome job getting people downtown during the construction project, but the construction had caused a big drop in her sales. Ms. Decker explained that she had had to cut back on employee’s hours and one had quit. Ms. Decker stated that the project affected the whole community and she had not paid in as much in sales tax due to low sales. Ms. Decker stated that the 300 block of South Main Street had been closed for the entire project. Ms. Decker added that local people thought they had closed and she had lost a lot of tourist trade.

Ms. Decker commented that she knew that the City gave new businesses incentives and she questioned if the Commission would consider paying or crediting 50% of the last three months City bills for the South Main Street businesses. Mayor Taylor stated that the project had probably affected her more than it had him, because he does not get walk-in traffic very often. Mayor Taylor questioned Finance Director Diana Garten if we had the most current sales tax figures. Ms. Garten stated that sales tax was up $70,000 from last year and August sales tax figures, which were for June sales, had broke even.

Commissioner Skaggs commented that this was what we had all been worried about before the project started and he sympathized with her. Commissioner Skaggs added that he would like to see the City do something. Mayor Taylor questioned if it would be in the form of a rebate for June, July and August utility bills. Commissioner Skaggs stated that the 300 block did take the brunt end of the construction. Mayor Taylor commented that you could not single out that block. Commissioner Hlavachick commented that it was a hard call and he could not see singling out one block.

Mayor Taylor suggested having City staff look at the expenses at both twenty-five and fifty percent rebate to see if it would be feasible to help downtown. City Manager Dave Howard stated that they would do that, but the excessive heat meant higher electric bills and we did not have anything to do with that. Commissioner Detwiler commented that, with their block closed and the high bills, they got hit from both directions. Mr. Howard stated that we would look at it store by store. Mayor Taylor related to Ms. Decker that he was not promising anything, but it would be discussed again at the next meeting.

BUSINESS:

CONSIDERATION AND APPROVAL FOR USE OF THE SCOUT CABIN AND CLOSURE OF THE 200 BLOCK OF ROCHESTER STREET BY PHS ON OCTOBER 14TH & 15TH:

Recreation Director Bruce Pinkall stated that he had received a memo from Mr. Curtis Nightingale concerning the use of the Scout Cabin and the closing of Rochester Street for the State Tennis Tournament on October 14th and 15th. Mr. Pinkall commented that the street department leaves the barricades at the corner and the school puts them up and takes them back down. Commissioner Skaggs questioned what they use the Scout Cabin for. Mr. Pinkall stated that they use it for meetings. Commissioner Detwiler corrected the memo in that it was the 300 block of Rochester Street and not the 200 block. Mr. Pinkall stated that was correct. A motion by Commissioner Hlavachick to approve the request from Pratt High School to close the 300 block of Rochester Street on October 14th and 15th and to use the Scout Cabin. The motion was seconded by Commissioner Graf and carried unanimously.

CONSIDERATION AND APPROVAL OF BID FOR THE ROLLING HILL TREE CLEARING/TRIMMING PROJECT:

Public Works Director Russell Rambat stated that the bids were for a tree clearing project in the sewer easement in the Rolling Hills Division. Mr. Rambat explained that it was difficult to get back in there to do maintenance and it was the only utility in this easement. Mr. Rambat explained that the tree trimmers had met at the site and reviewed what needed to be achieved before they submitted their bids.

Mr. Rambat recommended the low bid from Certified Tree Service in the amount of $2,000 plus $300 to apply stump control to cut stumps. Mr. Rambat added that we were going to stay on top of this so we do not have to do this again. Commissioner Hlavachick commented that there was a big difference in the bids. Mr. Rambat stated that Certified Tree Service had been doing that lately and they had done work for us before and did a good job. Mr. Rambat stated that that was the beauty of the bidding process.

A motion by Commissioner Detwiler to accept the bid from Certified Tree Service with the option for stump removal for $2,300. The motion was seconded by Commissioner Skaggs and carried unanimously.

PRESENTATION BY PRATT CITY FIRE DEPARTMENT AND OPTIONS FOR TRUCK SITUATION:

Pratt Fire Chief David Kramer stated that the department had put together an informational packet that would give the Commission an idea of who they were, why they were at this meeting and why this purchase was important to the department and the community. Captain Todd Hoffman presented the Commission with a short power point presentation that showed training meetings, the department’s mission statement and various other activities that the fire department takes part in. Captain Hoffman stated that that was a short presentation on what the fire department does for the community and he added that they take great pride in doing it.

Captain Hoffman explained to the Commission that there was never a good time to do something about the apparatus, but Engine #6 was having tank and valve issues. Captain Hoffman explained that it was not how tall buildings were but what it takes to meet ISO Standards when a department was in need of a new truck. Captain Hoffman stated that Engine #5 was not compliant and it was not cost effective to fix Engine #6. Captain Hoffman explained that the department was offered a $10,000 incentive for a trade in on a new truck for Engine #6, but the cost of repairs would be $20,000 plus. Captain Hoffman suggested that Engine #5 be retired, Engine #6 be replaced with Engine #1 and the possibility of purchasing an aerial from Lenexa for $150,000. Captain Hoffman added that a lease/purchase payment for a $150,000 truck from Lenexa would not have a payment due until a year after the date of delivery.

Mayor Taylor questioned what the 2011 pump and ladder certification meant on the Lenexa truck that was in the presentation. Chief Kramer stated that that meant it had tested to the current standards. Mayor Taylor questioned if those standards change. Chief Kramer explained that they have to test out at what they were purchased at.

Commissioner Skaggs commented that he would have liked to have hard copies of the costs that were in the presentation. Chief Kramer apologized for that and explained that they did not have that information until later. Chief Kramer commented that Lenexa had to wait for budget time to see what they were able to do on the aerial truck. Commissioner Skaggs questioned if it would not be cost effective to replace the tank on Engine #6 over a new one at $350,000. Chief Kramer explained that it was their intent to keep the front line truck in its best condition, but Engine #1 was being over used and they had hoped it would last twenty years or more. Chief Kramer added that the companies that do the tank replacement cannot believe that we were considering repairing the truck. Mayor Taylor stated that they must have deeper pockets than we do and, if the engine was good, it seems better to put $20,000 into a $10,000 truck rather than $350,000. Mayor Taylor added that you could get ten more years out of that truck and not lower the ISO rating. Chief Kramer commented that ten more years would make the truck forty-three years old. Mayor Taylor commented that he has gotten that out of a lot of equipment and $350,000 vs. $20,000 was a no brainer. Commissioner Skaggs commented that we should repair what we have and budget for the future. Commissioner Skaggs added that there were no idle funds for a major purchase like that and he realized that the Lenexa aerial would probably not be available then.

Commissioner Graf questioned if Township 12 had an aerial truck. Chief Kramer stated that they do, but he had been told that that truck had a lot of problems. Commissioner Graf questioned if it had passed tests. Chief Kramer answered that it had not been tested and explained that rural insurance ratings were not as affected by ISO ratings. Commissioner Detwiler questioned what makes it not a good truck. Chief Kramer explained that the service person told them that they would not get on that truck and that it had hydraulic oil issues.

Chief Kramer stated that they were not asking to do anything until Engine #1 was paid for, but he was concerned about safety and doing their job and tactics in a better and safer manner. Commissioner Skaggs commented that the fire department has a nice facility and the Commission was proud of their accomplishments, but the tax payers do not want to make big expenditures. Chief Kramer stated that the Lenexa truck was time based and they were not expecting it to happen tomorrow. Chief Kramer explained that the truck in Iuka was out of service and it was also included in our ISO rating to get to 300,000 gallons a minute that was required to get to the five rating.

Chief Kramer added that they had not planned on the problems with #6, but they hoped to purchase the Lenexa truck to replace it on a lease agreement since Engine #1 would be paid for this year. Mayor Taylor commented that they had not informed the Commission of that plan and some money should have been set aside. Mayor Taylor questioned if they were getting one mill now. Finance Director Diana Garten stated that was correct and the rest goes into the fire department equipment reserves. Mayor Taylor stated that we should not do away with that and then there would not be as much in interest. Chief Kramer commented that they had saved a lot of money on the lease purchase and interest rates now were barely over 3%. Ms. Garten stated that they had paid 4.5% interest on the current truck and that amounted to about $44,000 over nine years. Commissioner Skaggs questioned if a lease/purchase was available for a used truck. Chief Kramer stated that it was, but for a shorter time span.

Chief Kramer apologized if they had left the Commission out of the loop, but they do try to keep their equipment up to date. Chief Kramer added that the maintenance on the Lenexa truck was appealing and, at $150,000, they were trying to help us. Mayor Taylor questioned if we would not be back where we were if we repaired #6. Chief Kramer stated that we would be, but you do not know how long that was going to last. Commissioner Hlavachick questioned if Lenexa would consider a lease/purchase. Chief Kramer stated that that would have to be done here. Commissioner Skaggs questioned if the new station could accommodate the aerial. Chief Kramer stated that it would. Commissioner Detwiler commented that $44,000 in interest was a lot of money and more than was needed to fix the truck.

Firefighter Chad VanSlyke commented that there were other issues with #6 that had not been brought up, such as the safety of the driver operator. Firefighter VanSlyke stated that there were less safety features on the 1978 than the 1991 and one was that, if the 1978 was ever in an accident, the driver would go through the windshield. Mayor Taylor questioned adding restraints or seat belts. Chief Kramer stated that it has a single restraint. Lieutenant Dan Decker commented that it was also illegal to ride on the back of the truck, so you cannot chose to ride on the truck to a fire rather than taking your personal vehicle. Lt. Decker added that, with a truck like Lenexa’s, you could take half a dozen guys and still have the others respond P.O.V.. Chief Kramer commented that there had also been a problem with the master cylinder and it was very difficult to drive. Chief Kramer added that there were also clutch problems where it jumps out the door and the brakes were also a problem. Chief Kramer stated that they also had never replaced any tires on Engine #6.

Commissioner Skaggs stated that he would like to see something in black and white and not on how to be a firefighter. Commissioner Skaggs stated that he wanted figures they could study. Chief Kramer commented that the members of the department wanted to present that to the Commission. Commissioner Skaggs stated that it was well put together. Mayor Taylor stated that the safety of the community and the firefighters was important, but this truck had suited us for many years, so he was looking at the repairs at $10,000 to $20,000. Commissioner Hlavachick stated that he agreed with Mayor Taylor and Commissioner Skaggs, but he had thought for a long time that the City needed a ladder truck and the Lenexa deal may be a one-time shot. Commissioner Hlavachick suggested that we look into what it would take to buy it on a lease/purchase, but he would not consider a $350,000 truck. Chief Kramer stated that it could be done like it had before and 60 to 65% were done through a municipal lease, which gives the lending institute tax advantages. Commissioner Detwiler commented that, if she wants something, she saves up for it and, although this may be a good deal and interest rates were low, they should save for it and purchase later. Chief Kramer explained that, with the restraints that the City has asked for in the budget, it takes all of the $193,000 he has to run his department, so there was no money to set aside. Chief Kramer added that what they do not use goes to reserves and they were trying to maintain what they have. Commissioner Detwiler asked if there was a use it or lose it policy in the City budget. City Manager Dave Howard stated that they do spend a better part of their budget. Ms. Garten added that the truck payment had been set aside. Chief Kramer stated that they have about $3,000 to $5,000 in reserves now. Commissioner Detwiler stated that, with the truck payment and the $3,000 or $5,000, that was $29,000. Chief Kramer commented that their equipment was very expensive. Chief Kramer added that they would like to do that, but they were concerned about a complete failure and he has to try to explain to the guys why we spent $150,000 on a fitness center. Mayor Taylor stated that the Commission had spent $400,000 on a new facility for the fire department, so they were not to point fingers on where we spent money. Mayor Taylor added that they were a volunteer department and had the best equipment they possibly can and we were not a City that could afford this purchase. Mayor Taylor explained that we should take a stop gap measure and spend $20,000 to try to get the truck to last a few more years. Chief Kramer stated that there was not a market for that truck and that that amount was an incentive amount the company would offer on a trade-in on a different vehicle. Mayor Taylor questioned grants that would be available. Chief Kramer explained that they had tried the last three years to get a new truck, but we never qualify. Mayor Taylor stated that we were too wealthy of a community. Chief Kramer stated that they say that that does not have an effect, but you get awarded the grant if you meet the criteria.

Chief Kramer stated that they appreciate all the support of the Commission, but the fire station does not put out fires. Commissioner Detwiler commented that the new station needs a new roof, so you need to protect your investments and they had gone about it backwards. Commissioner Detwiler stated that, if there was a F5 tornado, they better get that equipment out of that concrete building. Mayor Taylor commented that that was a different subject, but he would like for them to put some information together. Commissioner Skaggs questioned why we maintain a truck in Iuka. Chief Kramer explained that they could not keep that truck in the old station and Iuka also responds to the airport with us. Commissioner Skaggs questioned if they have their own department. Chief Kramer stated that they were a separate department. Commissioner Skaggs questioned how they dealt with that engine failing. Chief Kramer stated that they purchased a new truck to fill the gap and that lowered their ISO rating. Commissioner Skaggs questioned if we help each other. Chief Kramer stated that they all do that.

CONSIDERTION AND APPROVAL OF ORDINANCE 1104 PROVIDING FOR THE REGULATION OF THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES-EDITION 2011”:

CONSIDERATION AND APPROVAL OF ORDINANCE 1105 PROVIDING FOR THE REGULATION OF THE “UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES – EDITION 2011”:

City Attorney Ken Van Blaricum commented that Municipal Court enforces City ordinances, but State traffic laws were incorporated into a Municipal Code. Mr. Van Blaricum explained that that was done by means of a booklet published by the League of Kansas Municipalities called ‘Standard Traffic Ordinances for Kansas Cities’. Mr. Van Blaricum stated that we adopt that as part of an ordinance so that we are on the same page as the Municipal Judge. Mr. Van Blaricum added that there were new books every year, but we adopt them every couple of years.

Mr. Van Blaricum stated that the 2011 edition was similar to the 2009 with a few minor adjustments by the legislature. Mr. Van Blaricum explained that a copy of the ordinance would be included in the book and he had visited with ‘Acting’ Police Chief Gary Myers.

Mr. Van Blaricum stated that the next ordinance was the same thing dealing with the Uniform Public Offense Code, so they would get the same speech. Commissioner Skaggs questioned Section 6 (a) that states ‘No person shall stand upon or along a street or highway for the purpose of soliciting a ride’. Mr. Van Blaricum commented that he had not paid much attention to that, but it probably existed due to prior history. Commissioner Skaggs questioned why some things were omitted and deleted in Ordinance 1105. Mr. Van Blaricum stated that, at some point and time, these offenses were better if prosecuted by the County Attorney rather than the City Attorney.

The following Ordinances 1104 and 1105 were presented to the Commission for their approval: AN ORDINANCE AMENDING CHAPTER 10.04 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS PROVIDING FOR THE REGULATION OF TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT; INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES,” EDITION OF 2011, WITH CERTAIN OMISSIONS, CHANGES, AND ADDITIONS; PRESCRIBING ADDITIONAL REGULATIONS; PROVIDING CERTAIN PENALTIES; AND REPEALING ORDINANCES NUMBERED 10.04.010, 10.04.020, 10.04.030, 10.04.040 10.04.050, 10.04.060 and 10.04.070; and AN ORDINANCE AMENDING CHAPTER 9.04 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR THE REGULATION OF PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF PRATT, KANSAS; INCORPORATING BY REFERENCE THE "UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES," EDITION OF 2011, WITH CERTAIN OMISSIONS. A motion by Commissioner Skaggs to approve Ordinance 1104 and Ordinance 1105 as presented. The motion was seconded by Commissioner Graf and carried unanimously.

DISCUSSION ON VOTING DELEGATES AT THE LEAGUE’S ANNUAL CONFERENCE IN OCTOBER:

After little discussion, Commissioner Skaggs made a motion to designate Commissioner Hlavachick and Finance Director Garten as delegates one and two and Commissioner Detwiler as the alternate delegate for the League’s Annual Conference. The motion was seconded by Commissioner Hlavachick and carried unanimously.

DISCUSSION ON AQUATIC ENGINEERING BIDS:

Public Works Director Russell Rambat explained to the Commission that, after speaking with the pool staff last year, they needed to budget for an aquatic engineer to look at the public pool. Mr. Rambat stated that there was quite a bit of upkeep on the pool, but they wanted to know what direction to take. Mr. Rambat commented that they had budgeted $5,000 for the study and they had received three bids back that met the deadline. Mr. Rambat explained that the bids were as follows: Aquatic Design Consultants bid $3,500; Burbach Aquatics bid $2,250 and JEO Consulting did not bid. Mr. Rambat commented that they had explained the scope of their services on what they would look at and what we needed to do.

City Manager Howard commented that the fiberglass liner was nine years old and had cost $250,000 and it had a life of about ten years. Mr. Howard stated that he was not sure we would want to spend that kind of money again, but we would find out what it costs to modernize. Mr. Rambat stated that the liner was only as good as what was underneath it and this had been one of our better years, but he was not sure if that had anything to do with the warm water stabilizing it.

Commissioner Skaggs questioned how many swimmers we have each year. Mr. Rambat stated that he did not have that information, but he could get it. Mr. Rambat added that the pool was not a money maker. Mr. Howard commented that there would be major expense on the pool in the next two or three years. Mr. Howard added that it could get up to $500,000 or $1,000,000.

After little more discussion, there was a motion by Commission Detwiler to accept Phase 1 from Burbach Aquatics for $2,250. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 2:

• Good job on street project:

Mr. Steve Parson, Parsons Jewelry, stated that a good job had been done on the street project. Mr. Parson thanked past and present Commissioners, Dave Howard and Russell Rambat for getting the project done.

• Comments on fire truck:

One audience member stated that she did not know if there was a cost comparison done on the maintenance to keep the older truck running or less maintenance on a new one, but that could go a long way to looking at it as a safety measure for the whole town. Mayor Taylor commented that they do take all of that into consideration.

Another audience member stated that she had come to the meeting to meet the requirements for a class she was taking and she was in part glad she had come and part was glad she did not have to come back. The audience member stated that she does work in the City and spoke about the equipment that had failed the New York fire department when the subway had exploded and now we were approaching the tenth anniversary of 9/11 in which their equipment had failed miserably. The audience member commented that there were buildings here that the fire department was not capable of rescuing us out of and she asked that the Commission take into consideration that we do not want to look at 3,000 lost lives, which you would not in Pratt, Kansas, but how much do they want to lose.

• Difficult tenant situations:

Mr. Luca Matei stated that he has tenants that have difficult financial situations and he has had to evict them and repair so much damage. Mr. Matei stated that he had talked to the Judges and police and the City has no solution for this type of people. Mr. Matei asked how the City deals with people who have mental problems and then they have kids who were ‘losers from the beginning’. Mr. Matei commented that somebody has to see if there is an approach.

REPORTS:

City Manager:

• Landfill Board:

City Manager Howard commented that the County landfill was getting a board of the users and Public Works Director Rambat and he were on that board. Mr. Howard stated that we needed one more member and questioned if one of the Commission would be willing to serve on the board. Commissioner Skaggs stated that he would be on the board.

• Ethanol Plant update:

Mr. Howard stated that he had met with Mr. Jeff Wilkins who manages the grain handling at the Ethanol Plant. Mr. Howard explained that they were moving forward and were not sure if they were going to sell it or go forward.

• Pratt Interiors sold:

Mr. Howard stated that Pratt Interiors was under contract and Strong’s Lease to Own hoped to get started by November 1st.

• Coyote Country:

Mr. Howard commented that Coyote Country was trying to find a place in Pratt.

• Deed to lot:

Mr. Howard stated that we did have the deed to the parking lot downtown, but it had not been filed at the Court House yet. Mr. Howard explained that the Leadership class had met with EBH, but it was not going as fast as expected. Commissioner Skaggs questioned if the deed was being transferred with no strings. Mr. Howard stated that it had to operate as a park. Commissioner Skaggs clarified that it would go back to them if it was not going to be a park. Mr. Howard stated that was correct and that was how Lemon’s Park was.

• Key Construction:

Mr. Howard stated that Key Construction was working with a local business that wants to expand on the property by Wal-Mart, as well as a new business that they want to bring into town. Mr. Howard stated that they were also working with the ED Board. Mr. Howard explained that that they were putting prices together to access that area since it would be an expensive area to develop. Mayor Taylor questioned where our utilities were. Mr. Howard stated that they were pretty close. Mr. Howard commented that they would be talking to KDOT about a traffic light, which drives the cost up. Commissioner Skaggs questioned who pays for that. Mr. Howard stated that it would be negotiated.

• PCC Rodeo:

Mr. Howard stated that the college rodeo was coming up and they were meeting to try and get things organized. Mr. Howard commented that they would demand that they have someone to direct people where to go.

• Industrial Park:

Mr. Howard informed the Commission that there were two businesses in the last two weeks that were looking at a large tract of land at the Industrial Park. Mr. Howard commented that he had been in contact with EBH.


City Attorney:

• Memorandum of Understanding:

City Attorney Van Blaricum commented that the Memorandum of Understanding for the SRS had been approved and they were prepared to go forward with a contract. Mr. Van Blaricum added that he should have something for them in a couple of weeks.

• Main Street:

Public Works Director Rambat stated that the Main Street project was almost finished and they would be marking off the striping later this week. Mr. Rambat commented that they would be working on handicap stalls and new spacing on the angle parking. Mr. Rambat stated that they should open up the north end Wednesday or early Thursday and the other end by the weekend.

• Project updates:

Mr. Rambat stated that the curb and sidewalk project was complete and the street sealing project should begin next week.

Inspection Department:

• Building Board meeting:

Building Inspector Brad Blankenship informed the Commission that there was a Building Board meeting next Tuesday and this would be the last one before they brought the general contractor’s licensing to the Commission. Mr. Blankenship stated that it had been sixteen months of studies and meetings and they had received real positive input.

Electric Department:

• Fire Sirens/Maintenance:

Director of Electric Utilities Kelly Hemphill stated that the fire sirens had been purchased and had been tested last week.

Mr. Hemphill commented that the power plant continued doing maintenance on unit #7.

• Base load energy:

Mr. Hemphill commented that, with the new EPA laws and the expenditures for Pratt, the long range cost of base load energy would have a big effect on future energy costs. Mr. Hemphill clarified that it would be better for us.

Recreation Department:

• Main Street celebration:

Recreation Director Bruce Pinkall stated that there was a flyer in the packets that talked about the celebration for the street project, but the date had not been added to the flyer. Mr. Pinkall added that the date was this Wednesday. Mr. Pinkall commented that the businesses deserve equal appreciation for the project’s success and he appreciated their positive attitude in knowing that this was for the betterment of the community.

Power Plant:

• Unit #7:

Power Plant Superintendent Ernie Smith commented that they had received the parts to repair unit #7 and they would be assembling it and checking it for squareness and other things.

Police Department:

• Traffic at Southwest:

‘Acting’ Police Chief Myers commented that he had been monitoring the traffic at Southwest School and, even with more students, things were going well. ‘Acting’ Chief Myers stated that there were people who wanted to park in the no parking zones and there was some congestion where the busses exit on the east side, but they would get accustomed to it after awhile.

City Clerk:

• Introduction of firemen:

City Clerk Kramer asked that the firemen that were at the meeting introduce themselves. Ms. Kramer stated that there were a few new firemen that the Commission had not met. The firemen introduced themselves and told how long they had been on the department.

Mayor:

• Appreciation:

Mayor Taylor commented that the things that the firemen do does not go unnoticed and they do appreciate it. Mayor Taylor stated that the safety of the firemen was of utmost importance to all the Commission. Mayor Taylor added that, even though he had gotten upset with Chief Kramer over economic development, it may have seemed that they were not concerned, but they were. Mayor Taylor commented that this was a difficult situation to try and take care of and be good stewards of the City’s money.

Mayor Taylor stated that no one said that we do not need to do something. Mayor Taylor explained that, being a volunteer, the pay was not what they put into it and the citizens appreciate it. Mayor Taylor added that that goes for the police department too. Mayor Taylor stated that, just because they had had words, did not mean that he was not interested in their safety. Mayor Taylor commented that they would look at it and try to make recommendations, even though it may not be what they want.

Commissioners:

• Thanks for what they do:

Commissioner Graf, Commissioner Skaggs, Commissioner Hlavachick and Commissioner Detwiler thanked the firemen for what they do and added that they do appreciate them. Commissioner Detwiler added that they do what they do because they love it.

• Incident with school bus:

Commissioner Detwiler commented that she had witnessed an incident this afternoon when a school bus had stopped to let a child out and a car neglected to stop in the other direction. Commissioner Detwiler asked that a spare officer be out on Sixth Street. ‘Acting’ Chief Myers commented that the bus drivers can call in a vehicle description in that situation, but he would have someone watching that area.

ADJOURN:

A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Graf and passed unanimously.


_____________________________________
JEFF A. TAYLOR, Mayor





(SEAL)

ATTEST:

__________________________________
LUANN KRAMER, City Clerk

Friday, September 16, 2011

09/16/11-City Commission Meeting Agenda

MONDAY

SEPTEMBER 19, 2011

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.


1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)

2. ROLL CALL

3. MINUTES – September 06, 2011 Regular City Commission meeting

4. OPEN AGENDA – 1 (City Matters Only) (3 Minute Time Limit)

5. BUSINESS:

5.1 Proclamation for September being Hunger Action Month – Mayor Taylor

5.2 Consideration and Approval of Ordinance 1106 Concerning General Contractors – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

5.3 Consideration and Approval of Ordinance 1107 Concerning Limited Contractors – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector

5.4 Discussion on LEC HVAC – Dave Howard, City Manager; Vernon Chinn, Pratt County Sheriff (No information for packet)

5.5 Discussion on Utility Rebate for Main Street Businesses – Mayor, Commission and Staff

5.6 Consideration and Approval of Budgeted Vehicle for the Water Department – Russell Rambat, Public Works Director; Kelvin Clay, Water Superintendent

5.7 Consideration and Approval of Replacement Tie Point Voltage Regulator – Kelly Hemphill, Dir. of Electric Utilities; Roy Criswell, Criswell Engineering; Dave Howard, City Manager

5.8 Consideration and Approval of Re-appointments of Fred Badders and Doug Meyer to the Planning Commission – Brad Blankenship, Building Inspector

5.9 Consideration and Approval of Reappointment of Chad Westhoff to the Building Board – Brad Blankenship, Building Inspector

6. OPEN AGENDA – 2 (City Matters Only) (3 Minute Time Limit)

7. REPORTS

7.1 City Manager
7.2 City Attorney
7.3 Department Heads
7.4 Mayor
7.5 City Commission

8. ADJOURN

Wednesday, September 7, 2011

8/29/11-Approved Special Call City Commission Meeting Minutes

MONDAY

AUGUST 29, 2011

The Governing Body of the City of Pratt met in a Special Call session in the County Commission Room located in the Court House.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney

CALL TO ORDER:

The Special Call meeting was called to order by Mayor Taylor. Mayor Taylor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

• Continued Discussion Concerning the Closing of the SRS Office:

ED Board Secretary Kevin Hamm stated that he had visited with Garden City SRS employee Sherry Campbell and she told him that there were thirteen full time employees at the Pratt office. Mr. Hamm explained that one part time employee’s position had expired and one full time employee had already found a new job, which left eleven employees. Mr. Hamm added that, of those eleven employees, two employees had accepted the buyout. Mr. Hamm stated that, if we chose to keep the office, that left the firm number of employees at nine.

Mr. Hamm explained that they had tried to get information concerning a co-location that had been discussed by SRS Director of Governmental Affairs Gary Haulmark and SRS Secretary Robert Siedlecki. Mr. Hamm explained that a co-location would entail keeping children and family services and economic employment support, such as food stamps and welfare. Mr. Hamm commented that the co-location would be based off of supply and demand for two or three afternoons a week, which would be looked at by the business manager out of Greensburg or Great Bend.

Mr. Hamm stated that he had visited with many people about the co-location scenario, but their best case scenario would be to keep them where they were and not have to fund anything. Mr. Hamm added that that had been taken off the table, so we had to look at other options. Mr. Hamm commented that he had visited with the police department, SCK/SEC, Horizons and the hospital and they all stated that they would prefer that the office stay here, but they could work with a co-location. Mr. Hamm explained that there was space available at the Haskins building and that they were willing to offer free space to SRS for a time.

Chamber Director Jan Scarbrough commented that the biggest issue would be what public policy and precedence would be created if we fund this and asked when would it end. Commissioner Skaggs questioned if anyone had found out how many of the employees live in Pratt County. A SRS representative stated that three live outside Pratt County, but six do live here. Commissioner Skaggs questioned if the landlord had agreed to reduce the rent. City Manager Dave Howard stated that Mr. Bill Keller cannot reduce the rent and we would still have to pay $60,000 to the State, but Mr. Keller had suggested a reimbursement of $15,000 to the City after he was paid by the State. Mr. Howard added that Mr. Keller would rather take a loss than lose everything since he had incurred expenses for the renovation of the office space for SRS. County Commissioner Joe Reynolds questioned if $45,000 would be the amount paid to the State. Mr. Howard stated that, no matter how you look at it, it was $60,000 because the utilities were not in SRS’s name, but in Mr. Keller’s business. Commissioner Skaggs suggested getting a firm agreement on the reimbursement.

Commissioner Reynolds questioned what would happen after two years. Mayor Taylor stated that he did not know, but it could be funded year by year. Mayor Taylor explained that, if the State had enough money in a couple of years, we would not have to fund it. Mayor Taylor commented that Kansas was at sixteen percent for online transactions and it would take a long time before we get to the ninety-four percent that Florida was at now.

Mayor Taylor commented that nine jobs were hard to find and there were additional things to look at. Mayor Taylor stated that he does not look at this as extortion since they never approached us, but we did approach them. Commissioner Reynolds questioned if we could do the same thing when there were more cuts. Mayor Taylor commented that that may happen depending on how they decide to cut spending. Mayor Taylor stated that this was bad policy, but it would be a big mistake to close them. Mayor Taylor added that the City gave a contractor back money that amounted to more than this and he had not done what he was supposed to do and we have also funded a reservoir with City funds for the last three years for economic development. Commissioner Reynolds stated that the State had taken away $600,000 from the County’s road department that they have to fund now and the County had also been hit hard by State mandates. Mayor Taylor commented that the State had been putting communities against communities for years, but they had also been hit hard by Federal mandates.

Commissioner Skaggs questioned what the purpose would be to be able to use ED funds for this purpose for a year or two. Commissioner Hlavachick stated that the purpose would be to keep the SRS office open. Commissioner Skaggs questioned if those funds would be from the City budget or ED money. Mr. Howard explained that that had not been defined yet. Mr. Hamm stated that ED had the funds, but they need the Commission’s authorization to use them for this since this project did not qualify. Commissioner Reynolds stated that he had asked some of the groups involved if they would be willing to help and they said they were not.

Commissioner Graf commented that we were not losing nine jobs since there would still be an office here that would have four or five employees. ED board member Kenton Ladenburger commented that there would be two social workers here a few times a week and one of them lives here. Commissioner Dwight Adams commented that the sixty or seventy people that would be going to Greensburg would live here. Commissioner Detwiler commented that they needed to remember that this was not the City’s money, but the citizens. Commissioner Detwiler stated that she had made a lot of calls and a majority had said that $60,000 was a lot of money to spend and not know if they would be here the third year. Commissioner Detwiler explained that SRS was good about helping over the telephone and offering to mail out any paperwork, so very few actually visit SRS in person.

Commissioner Hlavachick stated that he wanted to fund it even though there were no guarantees. Mayor Taylor stated that we could put $60,000 in a new business and sign an agreement, but if they have financial problems in six months, they shut down. Commissioner Reynolds stated that he did not have much faith in the way the State had done the County by always mandating something or taking something away. Commissioner Hlavachick agreed that this was bad policy. City Manager Howard stated that he had visited with several County administrators before attending this meeting and they felt that the State had not thought all of the plans through. Mr. Howard added that the Senate committee would be meeting in January and, hopefully, Senator Teichman and Representative Holmes could get in front of them and challenge or discuss this. Mayor Taylor commented that there was potential that they would be able to fund the SRS the second year. Commissioner Hlavachick questioned if this was not a two year deal. Mr. Hamm stated that that was what they were looking for and he was not sure if they would agree to let us out after one year. Mr. Hamm added that this could affect other State jobs. Mr. Howard stated that ‘an out’ could be part of the contract.

Commissioner Reynolds stated that the County Commissioners had already taken a vote on this earlier and they were not going to help fund keeping the SRS office. City Attorney Ken Van Blaricum commented that he understood Secretary Siedlecki and Director Haulmark to say that this could be funded a year at a time. Commissioner Reynolds commented that it makes you wonder if they know what they want to do. Mayor Taylor stated that he would like to give it a try for one year and maybe the economy would get better so that the State could fund it the second year. Commissioner Reynolds stated that that was wishful thinking and the State had better do more than they were doing.

Commissioner Skaggs commented that he would like to try it for a year and, after the previous meeting, he was concerned about what this puts on the Sheriff’s department, schools and hospital. Commissioner Skaggs added that he does not want to cut it off not knowing the load that would fall on the other agencies. Commissioner Skaggs commented that we should know what the impact would be on those departments after a year. Commissioner Graf stated that he was not for funding this because they would be cutting back anyway after they get their online plan in gear. Commissioner Graf added that there would still be four or five jobs here and we should go with that. Commissioner Detwiler stated that Commissioner Skaggs made a good point and that the SRS office does close at 5 p.m., so there had to be somebody close to take up that slack and be available on holidays, etc. Commissioner Hlavachick stated that it had always been that way.

Commissioner Skaggs questioned how the funding would happen if the ED board could not legally do it. Mr. Hamm stated that, as it was defined, it does not fit. Commissioner Skaggs reminded Commissioner Adams that he had stated that the County would do what they could, but, since they were not going to help, the burden falls on the City. Commissioner Skaggs added that the clients were County people too. Commissioner Detwiler stated that SRS services a five County area and we would have other Counties that would benefit Pratt funding this project.

After little more discussion, Commissioner Hlavachick made a motion to finance the $60,000 for the SRS office for one year, where the money comes from to be figured out internally, and reevaluate it at the end of the year. The motion was seconded by Commissioner Skaggs. A roll call vote was taken: Commissioner Hlavachick-yes; Commissioner Skaggs-yes; Mayor Taylor-yes; Commissioner Graf-no; Commissioner Detwiler-no. The motion passed with three approved votes and two opposed votes.

Commissioner Hlavachick mentioned that we need to remember to think about Wildlife and Parks when we were talking to Senators and Representatives because they were also offering buyouts to employees and they would not be replaced. Mr. Hamm stated that Director Haulmark and Secretary Siedlecki had suggested that we encourage Senator Teichman and Representative Holmes request funds for next year’s budget to see if it could pass legislation. Mr. Howard stated that that should be put in the contract that they were required to request those funds and Lawrence was going to do that also.

ADJOURN:

A motion by Commissioner Hlavachick to adjourn. The motion was seconded by Commissioner Detwiler and carried unanimously.


_______________________________________
JEFF A. TAYLOR, Mayor




(SEAL)

ATTEST:

_____________________________________
LUANN KRAMER, City Clerk

08/18/11-Approved Recessed Commission Meeting Minutes

THURSDAY

AUGUST 18, 2011

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney

CALL TO ORDER:

The recessed meeting was called to order by Mayor Taylor. Mayor Taylor instructed the Clerk to note that all Commissioners were present.

BUSINESS:

• Continued Discussion Concerning the Closing of the SRS Office:

Mayor Taylor began by thanking Senator Ruth Teichman and Representative Mitch Holmes for coming to this meeting. Mayor Taylor stated that the purpose of this recessed meeting was to discuss the closing of the local SRS office and the different things said by SRS Director of Governmental Affairs Gary Haulmark. Mayor Taylor explained that the City and County Commission and the ED Board would like to try and retain the twelve or thirteen jobs at this office.

Mayor Taylor introduced ED Board Secretary/Treasurer Kevin Hamm and explained that Mr. Hamm had been working on this since they first found out about the office closing. Mr. Hamm thanked Senator Teichman and Representative Teichman for coming down to listen to our concerns. Mr. Hamm explained that the ED Board had begun expressing their concerns and trying to figure out what they could do to work with the State as soon as they had learned about the State closing this SRS Office. Mr. Hamm commented that the loss of jobs would have a financial impact on the community; therefore, they had contacted the State and Director Haulmark had called them and set up a meeting. Mr. Hamm explained that, since that meeting, Lawrence had come up with funding and that set the precedence for the rest and we would have to conform to that.

Mr. Hamm stated that one concern of the ED Board was why Governor Brownback would establish Pratt as a Rural Opportunity Zone and then pull jobs from us. Mr. Hamm added that their second concern was whether this policy being established of coming up with more tax dollars to keep the jobs, was the right thing to do. Mr. Hamm explained that it makes no sense to close the office in Pratt if you look at the map of districts for SRS offices.

Mr. Hamm questioned Senator Teichman and Representative Holmes concerning what the Commissioners and the ED Board could do and who they needed to talk to. Mr. Hamm commented that they would welcome any ideas that they had. Mayor Taylor added that one of his concerns was why these eight or nine offices were being singled out and having to pay utilities and rent and other offices were not. Mayor Taylor stated that he felt they should have to ante up too.

Senator Teichman stated that it was a fair question to wonder why not everyone. Senator Teichman added that that might happen. Senator Teichman commented that this was setting precedence and she was very concerned about what we were going to do to make it equitable. Senator Teichman explained that we were fortunate to get into the Rural Opportunity Zone and, by pulling workers away, it concerned her on how we were going to get people in. Senator Teichman added that there was an inconsistency in the message.

Representative Holmes commented that he had talked with Director Haulmark and this would be a temporary set up for two years and then they would seek to set it back up. Senator Teichman commented that she had also visited with Director Haulmark and that they were betting on the economy turning around, but politics was politics. Senator Teichman stated that this was one time that the State budget was not approved after working on it. Senator Teichman added that Director Haulmark had nice things to say about the people on staff that he had met with.

Mr. Hamm stated that we do not have a firm guarantee that we would be able to keep the office here even if we help fund it for the two years. Mr. Hamm added that this was tax payer’s dollars and we do not know if the office would leave or we would have to continue to pay. Representative Holmes questioned if we had seen a Memorandum of Understanding. Mr. Hamm stated that we had a copy of the Lawrence one. Representative Holmes stated that Director Haulmark had assured him that he would be doing what he could for Pratt, but he gave no guarantees. Representative Holmes added that he would ask Director Haulmark what happens if Pratt steps up to the plate and the office still goes away. Representative Holmes stated that he would also ask why we have to step up to the plate and the other counties that were not losing their offices do not.

Senator Teichman stated that she would take this up with the Ways and Means Committee when they were back in session. Senator Teichman commented that Director Haulmark was an honorable person and he tries his best to live up to what he says and makes it happen. Senator Teichman stated that she would visit with SRS Secretary Siedlecki about addressing this whole situation as a whole legislative body.

Representative Holmes questioned if there was a willingness to come up with the funds between the City and County. Mayor Taylor stated that $60,000 was the State’s amount of money they were putting into the office, but that did not include employee wages. Mayor Taylor explained that we had come away from the meeting with Director Haulmark thinking $20,000 to $25,000 would retain those jobs and had not thought about the whole $60,000. Mayor Taylor commented that, after the news about Lawrence, the discussion was to pay the $60,000 and still not be sure of what the future was going to bring. Mayor Taylor added that it was the ED Board’s position to bring in jobs and to keep them here. Mayor Taylor stated that he was not sure that spending ED money to keep the jobs was justified. Mayor Taylor commented that the question was why the others did not have to pay.

Senator Teichman commented that it would make it more equitable if everyone that had an office had to pay their share of the rent. Mayor Taylor commented that it would make it a fairer amount to pay. Senator Teichman stated that Representative Holmes and she would take this back to Secretary Siedlecki. Mayor Taylor commented that there had been an option when they had talked before. Senator Teichman stated that it was worth asking the State if they would consider everyone paying their share of the rent. Senator Teichman explained that the $60,000 was from the State’s general fund and was used to draw down federal money, but Director Haulmark could not answer what percentage went to federal.

Mr. Hamm stated that Chamber Director Jan Scarbrough had been in contact with the State budget department and they talked about bringing other State jobs into Pratt and it was an on-going project to reach out to the right people, but then the State takes them right back out. Mr. Hamm explained that this closing would not only affect a number of people that live here, but the schools, law enforcement and other services depending on SRS, so it was not only the jobs we were concerned about. Senator Teichman stated that Secretary Siedlecki had told her that they would offer jobs to those employees. Commissioner Hlavachick commented that he felt this was a cut and dry situation on their end. Senator Teichman commented that Director Haulmark wants to come back and work with Pratt.

ED Board member Frank Laubhan clarified that there were other State agencies receiving direct funding for sustenance. Senator Teichman stated that there were other State agencies that pay rent to the State. Mr. Laubhan stated that the policy was an equitable one for the State of Kansas when it started, but it now has the tank of extortion or bribe when they tell you that it was important to close to save money, but then come back and say that if we would give them money, they could stay open. Mr. Laubhan added that the concept was bad and other agencies were also struggling. Mr. Laubhan commented that Pratt would not be able to compete with Olathe, Kansas City or other larger communities if there was a bidding war for Wildlife and Parks. Mr. Laubhan questioned if it was going to get to the point where you have to bid for the State office in your community. Mr. Laubhan stated that that was bad and to negotiate a figure did not make sense. Mr. Laubhan stated that he would like to have these questions proposed to Governor Brownback. Mr. Laubhan added that, if this was the direction we were going in, they need to put it out there. Mr. Laubhan commented that if there are no jobs and no economic substance, then you cannot bid against other communities like Olathe and Kansas City.

Mr. Laubhan explained that the ED Board looks at situations where a business wants to start jobs and they evaluate them on what they would bring to the community. Mr. Laubhan added that they subsidize money on what the business has to offer and ask that they commit to five to ten years so that we could get our money back or at least a portion of it. Mr. Laubhan stated that a Memorandum of Understanding would not guarantee that SRS would be here for the two years. Mr. Laubhan commented that, if the whole issue was to close Pratt in the first place, it does not make sense to put money back into it.

Representative Holmes stated that he did not think it was a good idea to close Pratt and he did not know why they chose who they chose. Representative Holmes commented that he did not think their intention was to get Cities to come up with money, but to close them permanently until Lawrence came back with their offer; therefore, the State made that offer available to others. Representative Holmes added that this precedence was scary.

Senator Teichman stated that it was easy to be asked to go and fix this, but it was important to have a voice heard with the Governor and Secretary Siedlecki. Senator Teichman commented that she had gone with other people to talk to State agencies and Pratt needs to make an impression to have this changed and not just leave it up to Representative Holmes and herself.

County Counselor Gordon Stull commented that the State had already set precedence with the motor vehicle division and where you get your licenses. Mr. Stull explained that the local offices were to be closed and Pratt would have to go to Wichita, which was a burden for some citizens. Mr. Stull added that the result was that Pratt could keep an office if the County provided that office. Mr. Stull stated that there is a person that comes to Pratt three times a week and, two days a week, the treasurer’s office does it and are paid $2 per license. Mr. Stull explained that the County went along with this since it was burden vs. cost. Mr. Stull added that, in this situation, we were being denied the SRS services that larger Cities were going to get.

Ms. Hilary Dolby, Vice-President of Financial Services at PRMC, commented that they cover services for Kansas and surrounding States, as well as owning a local nursing home. Ms. Dolby stated that there were issues that affect the hospital if the SRS closed, such as helping people with the Medicaid process when they have not planned for a final transition into a nursing home and are not financially prepared. Ms. Dolby stated that this process could take up to two months, but PRMC does not charge patients that have cases pending. Ms. Dolby stated that there would be concerns in the emergency room when the staff would have to handle situations over the phone and not face to face. Ms. Dolby explained that the delay in services would have an impact on the hospital and the families that need care.

Ms. Dolby explained that, in the case of child abuse, the police were not as well trained as a social worker and the emergency staff would have to work with them, but two halves would not make a whole; therefore, we would be failing our community. Ms. Dolby commented that there were a thousand things that deal with the SRS, such as food stamps, seeing if a person would be eligible for any other services and connecting them with the people that do that service. Ms. Dolby stated that we become the experts without SRS and have to have training. Ms. Dolby added that they have always done what they have to do and would continue that policy, but it would be better if there was an equitable solution. Ms. Dolby explained that, if you tap the resources for hospital care, more people would be applying for Medicaid. Ms. Dolby stated that this was a small share of what the hospital runs into and the schools would run into the same thing. Ms. Dolby stated that they would be glad to show them what they deal with.

Mayor Taylor thanked Ms. Dolby and commented that it was helpful for the elected officials to know these things when they were determining whether to spend the money to keep SRS here.

Mr. David Wiley, South Central Kansas Community Corrections, commented that there would be a fleet of vehicles that would have to be maintained if they had to travel and that was not productive employee time if they were in a vehicle. Mr. Wiley stated that, if the SRS office would close, you would lose local knowledge that was critical. Mr. Wiley added that juvenile intake depends on the SRS and you need them here so that the issues could be addressed quicker.

Mr. Sean Wagner from Horizons Mental Health commented that it would take a lot of money to transport and they have the amount of clients that require the needs of a local office. Senator Teichman commented that this would be a burden on people. Mr. Wagner added that the closing would also put a burden on law enforcement since that was who they would have to call.

Ms. Colleen Winkle explained that she was a citizen of Pratt and a social worker by State license. Ms. Winkle commented that Pratt was a good place to live and she would hate to see that change. Ms. Winkle stated that taking away another service would make it that much harder on people. Ms. Winkle commented that people were used to seeing their social worker or counselor face to face and that was due to the Pratt office. Ms. Winkle added that the people SRS serves in this area do not have cars or money for gas to get where they need to go and now they were being asked to go further and to go to people they do not know. Ms. Winkle commented that these people do not have money for their basic needs, but they want to keep their pride. Ms. Winkle stated that SRS provides other services besides food stamps and cash assistance. Ms. Winkle explained that they also do child and adult services, adoption services for western Kansas and LIEAP.

Ms. Winkle stated that the closing of this office would mean that Pratt loses seven and a half workers and they may chose to find work elsewhere, which would be a burden on them. Ms. Winkle commented that the vehicle service and fuel may not be in their budget, so they would move. Ms. Winkle stated that we would lose the dollars spent at the dentists, doctors and eye doctors that the employees and clients spend. Ms. Winkle stated that closing the office of seven would make a huge economic difference. Ms. Winkle commented that the hospital wants to build a new facility with sales tax dollars and, if we lose people, we would not get the sales tax money.

Commissioner Hlavachick commented that he would support whatever the Commission decided to do, but he had another appointment. Commissioner Hlavachick stated that the precedence had been set and the die was cast, so unless we pay the money, the SRS office would close.

County Commissioner Dwight Adams stated that Greensburg had been blessed since the tornado several years ago, but it was time to get on down the road. Mayor Taylor commented that Director Haulmark would not comment on that and it did not enter into their thinking not to close Greensburg. Mayor Taylor stated that Pratt was the largest town in the five county area and people were already coming here, so it did not make sense to us why we were the one that was closing. ED Board Member Kenton Landenburger stated that we should all go to Topeka and go face to face with Governor Brownback and Secretary Siedlecki. Mr. Landenburger added that it was harder to say ‘no’ when you were face to face.

Ms. Suzan Patton, USD 382, commented that school counselor’s work with the SRS and Greensburg would not help that situation. Ms. Patton explained that they would not be able to expedite services for parents or children and they try to help steer parents in the direction of support. Ms. Patton stated that this was with families in crisis and need help and not in terms of money. Ms. Patton stated that this was a complex web and SRS was part of the collaborative effort.

Mr. Mike Sanders, USD 438 Superintendent, commented that this does not just take a village, but it takes the whole State. Mr. Sanders stated that SRS had helped when people needed a safe place to go. Mr. Sanders added that Johnson and Sedgwick Counties need to think of the whole State and not just themselves.

Ms. Gail Boisseau, South Central Kansas Special Education Cooperative, stated that they were mandated to notify SRS for students, but, with no one assigned here, she was told to hold the required notification. Ms. Boisseau commented that that was not much of an answer.

Representative Holmes stated that we needed to do a meeting pretty quick. Senator Teichman commented that that was what Lawrence had been doing all along and other offices were going to do the same. Senator Teichman added that the first thing to do would be to try and keep the office open after October 2nd. Chamber Director Jan Scarbrough stated that they have a sign on the door that they were closing on September 2nd. Senator Teichman questioned why they would not wait to close on the 30th of September. Ms. Scarbrough stated that she understood them to say that that was what they were told. Ms. Scarbrough explained that there were boxes already packed. Senator Teichman questioned if they would be able to stay if she made a phone call since they were already packed up. Ms. Scarbrough answered that she did not know. Mayor Taylor questioned if she could set up an appointment for us and we would head up that direction. Mayor Taylor added that face to face was better. Senator Teichman agreed. Commissioner Skaggs questioned why we do not have them meet us here face to face. Senator Teichman commented that she could ask, but it would be more difficult to get Secretary Siedlecki here than Director Haulmark. Senator Teichman stated that we need both of them to come out and Director Haulmark was very complimentary with the reception he received in Pratt.

An audience member stated that Secretary Siedlecki would be in Great Bend on Tuesday. Senator Teichman stated that the Governor would say that it was Siedlecki’s call on whether to meet with Pratt or not. Mr. Stull commented that the issue was if they were going to close this office and when it would happen. Mr. Stull suggested that we see if they would take ‘x’ amount of dollars until we take a full look at this. Mr. Stull stated that we cannot leave that aspect out of it or it would be too late.

Mr. Laubhan commented that there needs to be good public policy that the State was going to follow and this just did not fit. Mr. Laubhan added that the issue of closing was not in that issue, but it was an issue of buying your way out of a decision. Mayor Taylor agreed that it was not good policy anywhere to say ‘put up or lose’.

Mayor Taylor questioned if Director Haulmark had said that $60,000 was what was needed to keep the SRS office open each year. Mr. Hamm stated that it was $59,827. Commissioner Detwiler questioned if that was for utilities and rent. Mr. Hamm commented that he was assuming that it was. Commissioner Adams questioned if the rent could be negotiated to a lesser amount. Commissioner Detwiler commented that we could negotiate the utilities that were provided by the City. Mr. Stull suggested that we ask them to consider that potential deal and get a Memorandum of Understanding and then we could decide whether to sign it.

After little more discussion, Commissioner Skaggs made a motion to accept the State’s proposal that we finance the local SRS office as far as rent and utilities were concerned in the amount not to exceed $60,000. Mayor Taylor seconded the motion. City Attorney Van Blaricum suggested that the Commission think about having a special meeting to discuss this further. Commissioner Detwiler stated that she did not want to acknowledge coming forth with the whole amount of money until we negotiate.

Commissioner Skaggs questioned whether the State had negotiated anything with the landlord or if the lease had expired or if the State could terminate the lease. Mr. Hamm stated that they could terminate the lease and Mr. Keller had received a notice that they would be terminating their lease on September 30th. Commissioner Skaggs questioned how long they had had the lease. Mr. Hamm stated it had been three or four years. Commissioner Skaggs commented that Mr. Keller had incurred expenses for them to get in that office and it would probably not be paid out. Commissioner Adams stated that reduced rent would be better than nothing at all. Commissioner Graf commented that, if we agree to do it, and they see it in the paper, they may think we are agreeable.

Mayor Taylor suggested amending the motion to accept the State’s Memorandum of Understanding pending the finalization of a dollar amount. Commissioner Skaggs agreed to amend his motion to Mayor Taylor’s suggestion. Mayor Taylor seconded the amendment to the original motion. Commissioner Detwiler stated that she felt that the office should be kept open, but this was asking too much of our community and we need to have the opportunity to negotiate with them to see if the cost could be less. Commissioner Skaggs commented that the negotiating period was closing rapidly, so we needed to have the special meeting soon. The motion was voted on and passed unanimously.

Commissioner Adams stated that the County would step up and meet what the City does. County Commissioner Charles Rinke stated that they would do their portion to keep SRS in Pratt. Senator Teichman stated that Representative Holmes and she would go together on this and that two voices were stronger than one. Commissioner Adams stated that he would be able to go to the Great Bend meeting. Commissioner Skaggs commented that Secretary Siedlecki would have more understanding of what they were asking clients to do if we asked him to come here from Great Bend.

Mayor Taylor thanked the Commissioners, ED Board, Senator Teichman and Representative Holmes for their support and added that we were speaking for the most vulnerable people.

ADJOURN:

A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.


_______________________________________
JEFF A. TAYLOR, Mayor



(SEAL)



ATTEST:


__________________________________
LUANN KRAMER, City Clerk

8/15/11-Approved City Commission Meeting MInutes

MONDAY

AUGUST 15, 2011

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT: Jeff Taylor Mayor
Bill Hlavachick Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
Karen Detwiler Commissioner

ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers ‘Acting’ Police Chief
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director

CALL TO ORDER:

The regular meeting was called to order by Mayor Taylor. The Mayor instructed the Clerk to note that all Commissioners were present.

The Mayor reminded the audience that this meeting may be taped and/or recorded.

MINUTES:

A motion by Commissioner Hlavachick to approve the minutes of the August 01, 2011 regular Commission meeting. The motion was seconded by Commissioner Graf and carried unanimously.

OPEN AGENDA 1:

• Requested to Leave by City Manager:

Mr. Luca Matei, owner of Country Club Apartments, stated that he had been asked to leave the last meeting for causing a disturbance on the instruction of the City Manager. Mr. Matei commented that he had been framed by former Police Chief Steve Holmes. Mr. Matei repeated statements he had made in earlier meetings about the abuse of police power and that they arrest and convict people that were not guilty. Mr. Matei requested that the City Commission think about the removal of the City Manager of Pratt. Mr. Matei stated that he had come to the conclusion that Pratt was the most corrupt in Kansas and he did not know who was responsible. City Manager Dave Howard stated that he did not instruct ‘Acting’ Police Chief Gary Myers to remove Mr. Matei, but had asked if it was not the Sheriff’s department that did the arresting. Mr. Howard added that what Mr. Matei was saying was not true. Mr. Matei argued that he was telling the truth.

• Plaque from American Legion:

Mr. Nelson Burrell presented the Commission with a plaque from the American Legion Riders thanking them for their help with the 2011 fireworks. Mr. Burrell requested the use of the west shelter at Lemon’s Park for October 2nd from 9 a.m. to 1 p.m. for the toy run. Mr. Burrell commented that the fireworks had been more of a money maker this year than last and there had been positive comments from the public. Mr. Burrell stated that Mr. Withers had donated a lot of the fireworks this year, but did not know if he would come forward next year.

BUSINESS:

CONSIDERATION AND APPROVAL OF ORIDNANCE 1102 PROVIDING FOR A MILL LEVY LIMIT FOR THE LIBRARY:

City Attorney Ken Van Blaricum stated that this ordinance had come about at the last meeting concerning the maximum mill levy for the library. Mayor Taylor reminded the Commission and audience that Ms. Rochelle Westerhaus had come in and reported that they were in need of funds and the Commission had raised their mill levy. Mr. Van Blaricum explained that State Statute set the mill levy at three, but we can add to that. Mayor Taylor commented that things were tough for them right now.

The following Ordinance 1102 was then presented to the Commission for their approval: AN ORDINANCE PROVIDING FOR A MILL LEVY LIMIT FOR THE PRATT CITY LIBRARY. A motion by Commissioner Hlavachick to approve Ordinance 1102 for the mill levy limit of 4 mill for the Pratt Library. The motion was seconded by Commissioner Graf and carried unanimously.

PUBLIC HEARING ON PROPOSED 2012 CITY OF PRATT BUDGET:

• Open Public Hearing by Motion:

Mayor Taylor made a motion to open the public hearing on the proposed 2012 City of Pratt budget. The motion was seconded by Commissioner Hlavachick and carried unanimously.

• Discussion on Proposed 2012 City of Pratt Budget:

Mayor Taylor opened up the floor for discussion on the proposed 2012 City of Pratt Budget. Commissioner Detwiler stated that she felt that there was a lot of fluff in the budget and that the Commission had not used due diligence to element some of that. Commissioner Detwiler commented that she was disappointed in what was published even though we had done what was required, but she was hoping for open City government and she would have liked to have seen the public aware of each department’s costs to operate in the published report.

Commissioner Detwiler commented that she did not think, for example, that the citizens realize that it costs $50.98 an hour, 24 hours a day, 365 days a year to operate the recreation department. Commissioner Detwiler stated that, as one Commissioner, she could support the budget. Mayor Taylor questioned why she had not complained in the budget meeting. Commissioner Detwiler stated that she had and she was told that the department heads put this budget together and the rest of the Commissioners were satisfied. Commissioner Detwiler added that she was told she could put something together for a future date and she was doing that.

Commissioner Hlavachick questioned if the recreation department was the only one. Commissioner Detwiler stated that it was not the only one. Commissioner Detwiler explained that she did not think that we should buy equipment just to be buying it because it was in the budget and she had suggested taking some of it out of the budget; which was not agreeable to the other Commissioners. Mayor Taylor explained that we do not buy equipment because it is budgeted, but it is budgeted because we need it. Mayor Taylor added that we do not go out trying to find places to spend money, but we have pieces of equipment that were wearing out and that was why the department heads propose setting aside funds each year to purchase that equipment. Mayor Taylor stated that the money was set aside for four or five years in advance, so we were not buying unnecessarily. Commissioner Detwiler commented that we have pumped a lot of money in to capital equipment reserves and, with the economy the way it is, she felt that that was not a good idea.

Commissioner Detwiler commented that the special street reserve in 2010 was $500,000 and this year was $50,000. Commissioner Detwiler stated that there were a lot of streets that need attention and $50,000 was not going to touch it. Finance Director Diana Garten explained that the $500,000 was for the Main Street project and it had to be backed down because the revenues were not there in the street department. Mayor Taylor added that that was the ¼ cent sales tax. City Manager Dave Howard explained that that was where they had put the money for the Main Street project and the street portion was paid for with cash. Commissioner Detwiler commented that the ¼ cent sales tax was not the only thing that goes in there. Ms. Garten stated that the ¼ cent sales tax and the highway distribution funds from the State were included. Commissioner Detwiler questioned where the money was going to come from for the streets that needed repaired. Ms. Garten explained that that was in the general fund.

Mayor Taylor commented that he was not aware that the recreation department cost us $50 an hour. Commissioner Detwiler stated that she had calculated that herself. Commissioner Skaggs commented that, if you do that by department per hour, it may put it in perspective. Commissioner Detwiler commented that she knew that the recreation department was not totally seasonal, but it was more seasonal than the electric or street departments that were on-going departments 365 days a year. Commissioner Skaggs questioned if she was suggesting cutting the recreation budget. Commissioner Detwiler stated that we should.

Recreation Director Bruce Pinkall stated that they have activities going on almost every day and that, currently, they have yoga and registration on fall programs. Mr. Pinkall commented that this was a quiet period for about two or three weeks with no adult or kids activities, but they would be doing fall and winter registrations. Mayor Taylor stated that recreation was an area that was not going to be a money maker, but a service to the community. Ms. Garten added that they do bring in a lot of revenue. Mayor Taylor added that this was an offer to the adult and youth of the community and they utilize the parks and ball diamonds. Mayor Taylor commented that it was the same as the swimming pool. Commissioner Detwiler stated that the swimming pool was separate. Mayor Taylor continued stating that the swimming pool takes in money, but not as much as you put out, but it gives the youth and adults something to do in the community. Mayor Taylor stated that it would be a boring place if there were not activities year round and a lot of people take advantage of that. Mayor Taylor added that there were a lot of people that do not take advantage of it and some of them have been Commissioners and audience members that have complained about recreation in the past. Mr. Howard explained that he was trying to make a point that most people associate recreation with summer, but there was something going on in that department year round.

Mr. Pinkall continued stating that there was basketball in January along with a wrestling clinic, kids and adult basketball and coed volleyball January thru March, March was the track and field program, with pitch hit and run following along with other special events in April and May, the tournament schedule for the Sports Complex kicks off in May and spring coed softball starts in March and goes thru May. Mr. Pinkall added that there was also adult softball when school was out, the spirit clinic, flag football, soccer, youth volleyball and men’s and women’s volleyball start up in the spring. Mr. Pinkall explained that recreation also does spring break trips and, over Christmas break, they take the kids roller skating and have open gym, which they also do twice a week during the winter at Liberty. Mr. Pinkall stated that they also do a summer youth program that is a six week daily activity.

Mayor Taylor stated that, one thing to take into consideration, was that a tremendous amount of sales tax and revenue to the community through the ball tournaments that the recreation department brings in during the summer. Mayor Taylor added that there could be as many as twenty to thirty teams in town with fifty people for each team that stay in our motels and that brings a lot into the community. Mayor Taylor stated that we would hear from the community and merchants if we curtailed the Green Sports Complex.

Commissioner Hlavachick commented that statistics were funny and you could take per hour, per minute and there would not be any department in this City that could withstand that. Commissioner Hlavachick stated that, what was not figured in the recreation department, was quality of life. Commissioner Hlavachick questioned what our kids would do without the recreation department and stated that it was major in the activities in our City and had been forever. Commissioner Detwiler stated that it had not been forever and that, when her girls were in school, the recreation department was all volunteer and there was little or no cost to the City. Mayor Taylor commented that he got paid to work for the recreation department when he was in high school.

Commissioner Hlavachick stated that Pratt had maintained their population regardless of what people think. Commissioner Hlavachick added that we had not lost a ton of people and maintained a level of about 6,500 to 6,600. Commissioner Detwiler commented that there were 8,500 when she graduated, so we had not maintained our population. Commissioner Hlavachick stated that, according to an article in the Pratt Tribune, we were one of the smaller towns in a nine county area that gained population and that does not happen when you cut the budget. Commissioner Hlavachick added that people will stick around if they have something to do.

Mr. Eric Nystrom addressed the Commission and questioned them about whether anything had changed in the budget process and if the Commission had had budget hearings. Ms. Garten stated that we had and the process was the same. Mr. Nystrom questioned if all the Commissioners were present and if there had been any time restraints. Ms. Garten stated that everyone was there and there were no time issues. Mr. Nystrom questioned Commissioner Detwiler why she was waiting to come in in the final days when the budget needs to be turned into the State and critiquing it when she had no questions during the budget hearings. Commissioner Detwiler stated that she had had questions. Mr. Nystrom asked why they were not dealt with and questioned if she had been denied due process by the rest of the Commission. Commissioner Detwiler stated that she could have been. Mr. Nystrom asked for a yes or no answer to being denied due process by the other Commissioners. Commissioner Detwiler stated that she was. Mr. Nystrom stated that she should probably file an injunction with the State if that was the case. Commissioner Detwiler thanked Mr. Nystrom for that information. Mr. Nystrom commented that, as Commissioner Skaggs had stated about dividing things out by the hour, a Commissioner costs about $250 per hour. Commissioner Detwiler stated that she had recommended that the Commission take a 50% pay cut and was turned down. Mr. Nystrom stated that, his point was, critiquing the budget was costing the citizens $250 an hour. Mr. Nystrom commented that this was not the time to come in and tear the budget apart when she had had all summer to put it together and could come to Ms. Garten anytime with questions. Commissioner Detwiler questioned if the Commission had had all summer to work on the budget. Mr. Nystrom stated that she had from the time she was sworn in as a Commissioner to work on the budget.

• Close the Public Hearing by Motion:

After no more discussion, Mayor Taylor made a motion to close the public hearing portion of the 2012 budget. The motion was seconded by Commissioner Skaggs and carried unanimously.

• Approve 2012 City of Pratt Budget:

A motion by Commissioner Skaggs to approve the 2012 budget as presented. The motion was seconded by Commissioner Hlavachick and carried with four approved votes and one no vote by Commissioner Detwiler.

PRESENTATION ON WATCH GUARD DIGITAL IN-CAR VIDEO:

Mr. Kyle Keling stated that he hoped to help the Commission understand the camera system and help them make the best long term decision for the City and the police department. Mr. Keling commented that he had been with Watch Guard Digital for five years and this DV1 system was different than others out there. Mr. Keling explained that this system was selected by more agencies State wide than any other.

Mr. Keling explained that the system booted up when the car was turned on, but the DVR starts burning when the red lights come on. Mr. Keling stated that when the dvd was full, it comes out of the car and goes into evidence. City Manager Howard questioned how long the dvd lasts if stored properly. Mr. Keling stated that they used to say that dvd’s were the archival method that we have now, so 100 years, but after two weeks, or, whatever time it was needed, you can put it back in use. Mr. Keling commented that you have dual recording and that takes out the ‘he said, she said’ argument. Mr. Keling explained that the system was always recording to the hard drive even if the dvd gets full, so you do not lose evidence.

Mr. Keling informed the Commissioner, that the system actually records out front of the car and in the car. Commissioner Skaggs questioned what distance the audio was good for. Mr. Keling stated that the cabin microphone could pick up whispering in the back seat and the wireless microphone has the longest range in the industry and it was advertised at over 1400 feet. Mr. Keling commented that the system mounts above the mirror and has a large display. Mayor Taylor questioned if each wireless microphone worked with separate cameras. Mr. Keling stated that it works with all of them and there was an option for additional microphones.

City Attorney Van Blaricum stated that one problem he has had with dvd’s from the highway patrol was that they would not play on his computer, so you need to have the right software. Mr. Keling stated that the software that comes with it was windows media and others, but it was not using a priority software. Commissioner Skaggs stated that the County does not use Watch Guard and questioned if this system was compatible to theirs if we need to solve a crime. Mr. Keling explained that theirs was not getting background activity, but they do have the ability to burn to dvd with Digital Ally. Mr. Keling added that both should be able to be played in court. Commissioner Skaggs questioned why they had not gotten the most popular brand. ‘Acting’ Police Chief Gary Myers stated that he had looked at both systems and Digital Ally uses a media compact flash and you have to download that to a disc after it had been downloaded to the computer. ‘Acting’ Chief Myers added that the Watch Guard system was user friendly and it uses a direct dvd. ‘Acting’ Chief Myers explained that Digital Ally was a two piece unit that replaces the rearview mirror for the camera system.

‘Acting’ Chief Myers stated that he had evaluated both systems and was really in favor of Digital Ally after watching presentations on both, but, after calling around, he found that Reno County and Kiowa County had gotten rid of their Digital Ally and gone to Watch Guard. ‘Acting’ Chief Myers stated that other jurisdictions had also recommended the Watch Guard system, even though they were more expensive. Mr. Keling stated that, in the long term, you get more years of use and less labor time for the officers, so it pays for itself. ‘Acting’ Chief Myers commented that another feature was the dual recording and that they converse back and forth. Commissioner Skaggs questioned what the life span was. Mr. Keling stated that was eight to ten years inside the vehicle.

Commissioner Skaggs questioned if we had ten patrol cars. ‘Acting’ Chief Myers stated that there were five cars so we need 5 cameras. Mr. Keling stated that there would be a $500 savings since they had a State contract. Commissioner Skaggs questioned if the maintenance fee was included. Mr. Keling stated that there was a twelve month warranty and $250 a year after that. ‘Acting’ Chief Myers commented that five units would cost $23,090 from Watch Guard and $20,095 from Digital Ally. Mr. Nelson Burrell questioned if this would be paid for from the forfeiture funds. ‘Acting’ Chief Myers stated that it would come out of the special police fund. Mr. Burrell questioned if this affected the budget. ‘Acting’ Chief Myers stated that it did not.

City Manager Howard questioned if the city was waiving bid requirements for this product. Mayor Taylor asked if there were any recommendations. ‘Acting’ Chief Myers stated that it was funds utilized from the forfeiture funds. Mr. Howard stated that that did not matter. ‘Acting’ Chief Myers commented that this was a State contract and a fixed price. Mr. Howard commented that we do not have to go out for bids, but he was lost as to why we were ignoring the bid requirements. Mayor Taylor commented that it was on the recommendations from the department head to go with the higher one. Commissioner Graf questioned if these were the only two companies that sell this product. ‘Acting’ Chief Myers stated that there were others, but he was not sure.

After a little more discussion, Mayor Taylor commented that it would be hard to have the bid process since the prices had already been disclosed. No decision was made on purchasing the cameras.

DISCUSSION ON FIRE TRUCK SITUATION:

Fire Chief David Kramer commented that he wanted to come and elaborate on the discussion that had occurred during the budget session. Chief Kramer stated that Engine 6 was in need of being replaced or the leak in the tank needed to be repaired. Chief Kramer explained that they had taken the truck to Morgan Diesel to have it welded, but were told that the tank had rusted out from the years of service and there was nothing to weld to. Chief Kramer stated that they had forwarded this information to two companies for estimates on the repair or a new tank. Chief Kramer commented that to replace the tank would cost from $15,000 to $20,000 and, in the used market, the truck was worth $7,000 to $10,000 with a good tank. Chief Kramer stated that the department personally did not feel that there was any value of spending that kind of money on the repair of the truck. Chief Kramer explained that the tank could be cut out and replaced with a polytank, but that was very labor intensive.

Chief Kramer informed the Commission that Engine 6 was also having valve problems that required them to be changed out every year. Chief Kramer commented that thirty-three years was pretty good service, but they had not planned on this. Chief Kramer explained that the intention was to pay out the lease on Engine 1 and continue to put that money back for a truck replacement. Chief Kramer added that Engine 6 was used at every fire and was used for back-up lines on every structure fire and used for interior attack lines. Chief Kramer commented that it was a tremendous asset for a safety point and you have to have a back-up if there were guys in a structure.

Mayor Taylor questioned who the companies were that could repair the truck. Chief Kramer stated that they were Weis Fire Equipment out of Salina and Mayfield Equipment out of Salina. Chief Kramer stated that the repair would take a minimum of six weeks. Mayor Taylor questioned if we would be okay if we were short handed and also questioned how much a new or good used truck would cost. Chief Kramer stated that it depends, but new engines cost anywhere from $300,000 to $350,000 and used trucks come with no warranty and were six to twenty-five years old. Chief Kramer showed a book of used engines and ones that were comparable to Engine 1, six to ten years old, now cost more than Engine 1 in 2001.

Chief Kramer explained that the other problem that they have was that the 1965 Seagraves in Iuka had the same problem as Engine 6. Chief Kramer commented that that truck had not been tested for two or three years, because the radiator was bad and it could cause catastrophic failure. Commissioner Skaggs asked what Chief Kramer’s recommendation would be. Chief Kramer stated that they would like to be able to come back with a recommendation or options. Mayor Taylor questioned what we would do in the mean time if it was decided to repair the truck. Chief Kramer stated that he was not sure. Chief Kramer explained that this was a thirty-three year old piece of mechanical equipment that had water running through it and it had reached its life cycle. Chief Kramer added that the repair could be more expensive once it was started. Commissioner Skaggs questioned if there were any rust prohibitors that could be used in the trucks. Chief Kramer stated that there were, but they had effects on other parts of the truck. Chief Kramer explained that when you start running steel through the pumps, there were going to be issues. Chief Kramer added that, if there was corrosion or something in the water line, they were the one that were going to find it.

Mr. Howard asked about the shape that Engine 1 was in. Chief Kramer stated that they were not having any problems with Engine 1 and that they did normal maintenance on it. Commissioner Hlavachick questioned if they had started building a new truck into the budget. Chief Kramer stated the budget had restriction, unfortunately. Chief Kramer explained that the department gets one mill for the lease payment on Engine 1, but, with inflation and the cost increase for trucks, a new one could cost $350,000. Mr. Howard explained that the reason there was no reserve was that they had planned to finish paying for the lease on Engine 1 and use that money for a replacement.

Commissioner Skaggs questioned a discussion on a hook and ladder truck. Chief Kramer stated that had not been brought before the Commission, but the department would like to examine that. Ms. Garten commented that Chief Kramer had mentioned this at budget over a year ago. Chief Kramer stated that there were options and they wanted to bring this information to the Commission and express the department’s concerns. Chief Kramer added that they want adequate equipment and they were not asking for a lot of extra stuff. Chief Kramer repeated that this was what they needed and their equipment lasts because they do a rotation. Chief Kramer explained that when a new engine is brought in, the first in line steps aside and is no longer primary.

Chief Kramer stated that the other concern they have were the insurance ratings. Commissioner Hlavachick stated that they should bring in their recommendations. Mayor Taylor added that they should get costs for replacement with the polytank, plumbing and valves. Chief Kramer stated that he could do that. Mayor Taylor commented that, if they could get by with the repair for $10,000 to $12,000 and have a sound truck, that was better than $150,000 to $200,000, but he did not want to scrimp on safety. Chief Kramer stated that the most valuable commodity he has are his officers and the life safety of the community and property.

CONSIDERATION AND APPROVAL OF ORDINANCE 1103 PROVIDING FOR INCREASED COURT COSTS:

City Attorney Ken Van Blaricum commented that the Commission had discussed court costs at an earlier meeting and they had decided to increase them from $60 to $80 per case. Mr. Van Blaricum stated that this ordinance takes effect on September 1st. Mayor Taylor questioned if we were going to look at raising the other costs. Mr. Van Blaricum stated that he would work on a project where he would go through fees in all different areas. Mayor Taylor commented that it had been over eight years since we raised any costs. Mr. Van Blaricum stated that $80 puts us right in the ball park.

The following Ordinance 1103 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 2.60.100 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR INCREASED COURT COSTS. A motion by Commissioner Detwiler to approve Ordinance 1103 increasing court costs to $80. The motion was seconded by Commissioner Skaggs and carried unanimously.

OPEN AGENDA 2:

• Budget totals:

Mr. Ray Thome questioned what the budget total was. Ms. Garten stated that, with all the funds, it was $26,276,903. Mr. Thome asked how that compared to other Cities this size. Ms. Garten explained that it was comparative with Cities that have utilities. Mayor Taylor clarified that some Cities do not have electric utilities, so ours may be higher or lower depending on what type of services were provided. Mr. Thome asked if this was an increase. Ms. Garten stated that it was a mill less until the Commission approved a one mill increase for the library.

Mr. Thome commented that there were economic ways to get around some of this stuff and the citizens need to be privy to the total budget. Mr. Thome stated that there were three bids given for a lawn mower that had been budgeted and they took the higher bid stating the excuse to be that they needed more power to get up the hill at Sixth Street. Mr. Thome commented that the recreation department also got a new pick-up to stock the concession stand and there was a used vehicle they could have used.

Mr. Thome asked where the money went for the budgeted items if it was not spent and questioned if it went to another fund. Mayor Taylor explained that, if the cash was not used in that year, it was encumbered into the next year and, if it was not used then, it was rolled over to reserves. Mr. Thome asked if this was a decrease or increase in the actual budget. Ms. Garten stated that it was a decrease of about $1 ½ million. Mr. Thome questioned if there was a raise for the employees in this budget. Ms. Garten stated that there was a 3% raise with the exception of the Commission and City Manager. Mr. Thome stated that seniors were asked to take a reduction due to Federal cuts and he did not see much of that here.

Mayor Taylor stated that, in reference to wages the City pays, we had three job openings and have had a hard time filling them. Mayor Taylor commented that he had approached persons at church and both of them said that they could not take that kind of a cut in pay. Mayor Taylor stated that he did not think we pay way out of line of what people have been making that drive trucks or operating heavy equipment. Mayor Taylor stated that the Government had raised the standards, but we were trying to keep employees by providing training and experience and knowledge were important. Mayor Taylor added that the Commission had looked at the budget and found that a 3% increase would still allow us to hold the mill levy.

• Fire Truck Comment:

Firefighter Mike Adams explained to the Commission that they have to have two lines available to enter into a structure and, if Engine 6 was gone, they would not comply with regulations. Mayor Taylor stated that he appreciated the clarification.

REPORTS:

City Manager:

• Storm updates:

City Manager Howard commented that the earlier storm had caused damage to thirteen poles going to Iuka. Mr. Howard explained that we received mutual aid last week and Iuka had power back by noon the next day. Mr. Howard stated that the storm Friday resulted in a lot of limbs down in Lemon’s Park, but few outages. Mr. Howard stated that Pratt had also sent mutual aid to Attica earlier to help with storm damage, but they were only gone about a half a day.

Public Works:

• Curb and Sidewalk project:

Public Works Director Rambat informed the Commission that the curb and sidewalk project was about 2/3 complete.

• Main Street project:

Mr. Rambat stated that the contractors would be doing a big pour on Wednesday between 5 a.m. and 6 a.m. on the west side and they would do the east side next week.

• Tree Trimming bids:

Mr. Rambat reminded the Commission that there would be a tree trimming bid opening and that was a tree clearing project for sewer line maintenance that had grown up really bad.

• Chip Seal project:

Mr. Rambat commented that the chip seal project should be starting in the next two weeks.

Recreation Department:

• Programs and Activities:

Recreation Director Pinkall elaborated on earlier comments concerning the activities sponsored by the recreation department. Mr. Pinkall commented that they offer year around programs and it was planned that way. Mr. Pinkall stated that the budget was figured with money taken in with their activities and most of those activities have a user fee that had been estimated would pay for that program. Mr. Pinkall explained that the tax side of the budget was used for the administrative side such as the newsletters and equipment and a majority of the fees were used to pay employees.

Mr. Pinkall stated that summer begins with games going on seven days a week, which requires anywhere from nine additional employees up to twenty. Mr. Pinkall added that it all depended on how many games there were going to be. Mr. Pinkall explained that there were about eight additional people working on Saturdays, September thru October, and that carries over to the winter program.

Mr. Pinkall explained that the recreation department was not just four full time employees, but a larger number that assist them and get paid. Mr. Pinkall stated that he could not estimate the number of volunteers when you start counting the coaches, etc. Mr. Pinkall commented that the programs were quality of life programs and it had taken the cooperation of the community to make it successful. Mr. Pinkall reminded everyone that the ¼ cent sales tax was passed in 2001 and that showed that the whole community was vested in the Sports Complex. Mr. Pinkall stated that the facility still had to be maintained after the sunset of the sales tax, so the budget went up along with responsibilities.

Mr. Pinkall clarified that they had not bought a pick-up to haul concessions, but got one to do dual things. Mr. Pinkall added that they do not recklessly spend money, but they do want things to be better than five years ago.

City Clerk/Utility Billing Department:

• Next Commission meeting:

City Clerk Kramer reminded the Commission that the next regular meeting would be on Tuesday, September 6th due to Labor Day.

Audience:

• Sidewalk question:

Mr. Hatfield stated that he had visited with the City Manager a few months ago about the kids not being able to walk on sidewalks in the area of Southwest School. Mr. Hatfield commented that he had an occasion to walk his grandkids to school and they had to walk out in the street. Mr. Hatfield pointed out that he lives on Fourth Street and there were no sidewalks in that area. City Manager Howard stated that that was a project for next year. Mr. Hatfield commented that he did not want it to be forgotten. Mayor Taylor commented that the core of the City had sidewalks, but they had not branched out.

Public Works Director Rambat commented that it would be nice to add more sidewalks, but we were trying to replace stumbling issues before putting any new ones in. Mr. Rambat explained that infrastructure was difficult to keep up with due to Mother Nature and humans. Mayor Taylor added that kids on their bikes and strollers were safer with the handicap ramps in place, but there were limited funds for those projects.

Mayor:

• Open House:

Mayor Taylor commented that the Blythe Family Fitness Center was having a grand opening this Saturday and the community could also attend. City Manager Howard commented that it was an impressive facility.

Commission:

• Ground off cement:

Commissioner Skaggs wanted to thank whoever took care of grounding off the cement on Main Street. Commissioner Skaggs commented that they did not just do the area that had been discussed, but up and down Main Street.

• Watch Guard purchase:

Commissioner Graf commented that Watch Guard In-Car Video system was a good deal, the City Attorney had agreed with it and the ‘Acting’ Chief Myers had stated that that was the one they wanted; therefore, he made a motion to go ahead and buy the cameras instead of putting it off. The motion was seconded by Commissioner Skaggs.

Commissioner Hlavachick expressed his concern on what to tell the other people that make these things why we abandoned the bidding procedure. City Manager Howard stated that the Commission could make that call. Commissioner Hlavachick stated that he knew they could, but questioned if they should. Commissioner Graf stated that we had heard from Digital Ally and Watch Guard. Mr. Howard stated that those were not sealed bids, so it was not a bid. Commissioner Graf commented that we have their prices and this was what they wanted. Mr. Howard commented that the dvd was not the best technology and he did not think that they would last five years. Public Works Director Rambat stated that there have been some questions on their shelf life and the media stored on a dvd had been questionable. Commissioner Skaggs questioned if they last longer if it was a climate control environment. Mr. Rambat answered that they were not life time stuff and they deteriorate on their own. Mr. Rambat added that a flash drive retains information and does not degrade.

Commissioner Skaggs expressed his concern that the Sheriff’s Department had their own concerns and asked what happens when the departments have opposite brands. Mr. Howard questioned City Attorney Van Blaricum on what the longest time would be that they may need the stored information. Mr. Van Blaricum commented that it could be up to four years. Mayor Taylor commented that you would want to back it up on the hard drive. Mr. Van Blaricum stated that they always do that and there were dvd copies for the attorneys. Mr. Van Blaricum added that the question was what they do with all those copies when they were done.

Mr. Van Blaricum stated that he appreciated the spirit of the motion, but he would be more comfortable going out for bids. Mr. Van Blaricum explained that the Commission could always pick Watch Guard, but no one would be able to complain that we were not fair. Mayor Taylor agreed and added that the Commission had gotten in trouble with some citizens when they had conducted business and spent money when it was not done at the proper time. Mayor Taylor commented that he would prefer it be an agenda item, but he would vote in favor of it if the rest of the Commission wanted to continue. Mayor Taylor stated that ‘once bitten twice shy’. Commissioner Hlavachick agreed. Commissioner Skaggs stated that they made a good point and maybe it should be tabled until the next meeting. Mayor Taylor commented that he did appreciate the zeal of the motion.

Commissioner Graf stated that this was with confiscated money and not budget money. Commissioner Graf commented that the cameras were something that should have been done long ago and questioned what would happen if an instance happened in the time we waited, so he requested that they continue on with it. Commissioner Graf added that this was the one the ‘Acting’ Chief Myers wanted. ‘Acting’ Chief Myers commented that the Watch Guard cost was in concrete and we had the cost of the Digital Ally system too. Mr. Howard stated that we should send it out to as many as we can.

Mr. Nelson Burrell questioned what the forfeiture funds could be spent on. Mr. Van Blaricum stated that those funds were for law enforcement purposes and not for operational purposes. Mr. Burrell questioned if that money would go back to the State if, for some reason, the police did not want it. Mr. Van Blaricum commented that it probably would. Mr. Burrell commented that it was up to the Chief or Sheriff on how this money was spent and Watch Guard was the best piece of equipment that ‘Acting’ Chief Myers had found. Mr. Howard repeated that using these funds does not exempt it from the bid process and, even though it was a separate fund, it did not exempt it from City processes. Mr. Howard added that the Commission could waive the process and he had only brought it up earlier due to issues with bids. Mr. Howard stated that he had been accused of being selective when he wanted to be.

Mayor Taylor stated that the Commission had the option to act on the motion or withdraw the motion. Ms. Garten clarified that all funds were reported when we say that the budget is $26 million and that does include the forfeiture funds. Mr. Howard explained again that this fund had spending restrictions, but you still have to follow the City process just like any other fund. Commissioner Skaggs commented that, if we should do it properly through bids, he would withdraw his second to the motion and revisit it in three weeks. Commissioner Detwiler commented that that should be time to put it out to bid. ‘Acting’ Chief Myers stated that this was a lot of money and there were the questions concerning the dvd’s. Commissioner Graf commented that, if that was what ‘Acting’ Chief Myers wanted to do, he would withdraw the motion.

RECESS:

Commissioner Skaggs made a motion to recess until Thursday, August 18th at 11 a.m. to discuss the SRS closing. The motion was seconded by Commissioner Graf and carried unanimously.


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JEFF A. TAYLOR, Mayor





(SEAL)


ATTEST:

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LUANN KRAMER, City Clerk