June 06, 2016
The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.
Lucus Kumberg Mayor
Gary Skaggs Commissioner
Doug Meyer Commissioner
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Dir.
Jamie Huber Dir. of Electric UtilitiesBruce Pinkall Recreation Director
The regular meeting was called to order by Mayor Kumberg. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Hlavachick and Commissioner Taylor.
The Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE OF ALLEGIANCE:
Commissioner Meyer led the staff and audience in the invocation and Mayor Kumberg led the Pledge of Allegiance.
Commissioner Meyer made a motion to approve the minutes of the May 16, 2016 recessed City/County Joint meeting, the May 16, 2016 regular Commission meeting and the May 23, 2016 Special Call meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PURCHASE OF A NEW SERVICE TRUCK FOR THE WATER DEPARTMENT:
Water Superintendent Kelvin Clay informed the Commission that bids had been sent out for a new service truck that would replace an eighteen year old truck that had become unreliable. Mr. Clay stated that he usually tries to make a vehicle last twelve to fourteen years, but they had made this one last a little longer; however, the street department had asked if they could have the 1998 truck and use their 1986 GMC as a trade-in. Mr. Clay commented that it makes sense to get a few more years out of it as a spare vehicle.
Mr. Clay stated that two bids had been sent out and two were returned. Mr. Clay explained that the low bid was from Lanterman Motors for $48,188.90 with sales tax and trade-in included and Doug Reh Chevrolet had bid $48,637.98 with sales tax and trade-in included. Mr. Clay stated that both bids met his specifications and he would recommend the low bid from Lanterman Motors in the amount of $48,188.90 for a 2017 Ford F-250 Super Duty regular cab truck. Commissioner Meyer questioned whether we install the equipment. Mr. Clay stated that we do the caution lights, but Lanterman Motors had a company install the utility bed. Commissioner Skaggs asked if the departments do their own maintenance on their vehicles. Mr. Clay stated that they do and that was usually around 3,000 miles or every four months. Public Works Director Rambat added that most departments do their own, but the City does not have their own mechanic.
With no further discussion, Commissioner Skaggs made a motion to approve the bid from Lanterman Motors in the amount of $48,188.90 that includes sales tax and trade-in. Commissioner Meyer seconded the motion. Mayor Kumberg stated that this truck had over 200,000 miles on it. Mr. Rambat explained that it was going to be used sparingly by the street department and not their everyday vehicle. The motion and second passed unanimously.
UPDATE ON PRMC PROJECT:
PRMC President and CEO Susan Page stated that they were seeing the light at the end of the tunnel after years of planning and over three years of construction. Ms. Page explained that the emergency room was now open and the court yard should be completed in the next three weeks. Ms. Page added that June was going to be to get the punch list items completed. Ms. Page commented that they would have their last meeting on Wednesday and that would be their one hundredth meeting. Ms. Page stated that the community passed a ¾ cent sales tax in July 2013 that was to be used to retire the debt and nothing else. Ms. Page added that they had taken $1 ½ million in excess sales tax dollars in November 2015 and refinanced $8.4 million of the bond at 2.48% interest. Ms. Page commented that that resulted in $1.7 million in present value savings and would allow them to pay off the bond two to three years earlier. Ms. Page thanked the City for their support on this project. Commissioner Skaggs asked about the landscaping. Ms. Page stated that it was not included, but it would be something they talk about at the meeting. Commissioner Skaggs questioned what they would be using the dirt for. Ms. Page commented that the County would use what was left once some was used to level out sections. Commissioner Meyer stated that we had an incredible medical complex.
UPDATE ON BLYTHE FAMILY FITNESS:
Blythe Family Fitness Executive Director Kristina Kaufman thanked the Commission for their support. Ms. Kaufman stated that there were several upcoming events she wanted to share with them. Ms. Kaufman informed the Commission that there would be a KU basketball camp on July 1st and 2nd and Josh Jackson, John Graham and/or one other person would be there also. Ms. Kaufman stated that there was a freshman that was 7’, 280 pounds and only sixteen years old from Nigeria that they may get to come. Ms. Kaufman explained that two of those four players would be attending the camp.
Ms. Kaufman commented that the Skyline basketball league was having forty-seven teams in for a tournament. Ms. Kaufman added that they had the high school teams playing on Tuesday’s and junior high played on Thursday’s, which would last five weeks with a tournament at the end. Ms. Kaufman stated that there was also the high school volleyball league that involved thirteen teams and four of those teams were from Pratt. Ms. Kaufman added that those games start at 6:00 p.m. and end around 10:00 p.m. to 10:30 p.m. Ms. Kaufman commented that some of the teams play twice or just rest until their next game, so they were stuck here and this would last seven weeks. Ms. Kaufman stated that gymnastics would be here in January and she was hoping to host an event that could bring four to six hundred competitors to Pratt at the end of February. Ms. Kaufman commented that she had contacted the hotels to let them know what Blythe Family Fitness had coming. Ms. Kaufman commented that she had also been contacted by Cunningham concerning league volleyball as had Skyline.
Ms. Kaufman stated that there would be a kid’s camp in the afternoon this summer and in the fall they would again do Jack’s After School Program for third to eighth grade. Ms. Kaufman stated that seventeen had attended the last session that went from December to the end of the school year. Ms. Kaufman explained that she was working with the PCC womens soccer team to host an indoor soccer tournament on July 9th. Ms. Kaufman added that she had coordinated that with Chamber Director Kim DeClue and the sidewalk sale. Commissioner Meyer stated that she was doing a good job. Mayor Kumberg questioned if a majority of these events were overnight stays. Ms. Kaufman stated that they were. Ms. Kaufman stated that they were also looking at indoor archery again starting in March 2017 and that was a fun and different crowd. Commissioner Skaggs asked how many employees there were. Ms. Kaufman stated that there were five full time and two part time.
READING OF PROCLAMATION FOR MISS KANSAS WEEK:
Mayor Kumberg read a proclamation prepared by Chamber Director Kim DeClue declaring the City’s appreciation for their sixty-one years of commitment to Pratt. Mayor Kumberg added that he had written a welcome letter to the Miss USA and Miss Kansas organization’s and had stated that we hoped to keep them another sixty-one years. Ms. DeClue stated that the Miss Kansas organization appreciates all that Pratt does for them and it was a major economic development event. Commissioner Skaggs asked how many contestants there were this year. Ms. DeClue stated that there were thirty-six Miss Kansas contestants, twenty-one Miss Outstanding Teen contestants and seventy-seven Sunflower Princess contestants.
UPDATED REPORT ON THE DOWNTOWN PARK:
Ms. Carol Stull and Ms. Tracey Beverlin, representatives of the 2011 Leadership 2000 class, thanked the Commission for their support. Ms. Stull reviewed their summary of in-kind donations from the community and businesses. Ms. Stull commented that they should start work in the next few weeks and it should be able to be completed in thirty days, weather permitting. Ms. Stull stated that they had not received the $10,000 from Travel and Tourism yet; however, they would be okay with not receiving any more dollars from the City. Ms. Stull explained that the difference in price was the concrete and the money from Travel and Tourism was to pay for that. Ms. Stull pointed out that the parking area would have to be built up and the sidewalk was not included in the earlier drawing, but it would be beautiful. Ms. Stull commented that the lights, trash cans and benches would match the Streetscape, as well as the lights. Ms. Stull stated that she felt that they would receive more donations as the park finishes.
Commissioner Meyer questioned how they were going to work with the Farmers Market. Ms. Stull stated that the Farmers Market Association would set-up the rules and they would be there on Saturday mornings and maybe Wednesday evenings. Ms. Stull commented that there would be no parking in the park, but they could set-up tables and you could pull carts on it. Commissioner Skaggs asked if the concrete would have enforcement. Ms. Stull stated that they were going down 15”. Ms. Stull added that it would be great if it was too small to hold all the vendors, because then they could go down Main Street.
CONSIDERATION AND APPROVAL OF LOW BID FOR THE SOUTH MAIN STREET KLINK PROJECT:
Public Works Director Rambat stated that he had opened up bids with EBH Engineers for the KLINK project on South Main Street. Mr. Rambat explained that they received two bids for the project that was from the Recycling Center to the north edge of the bridge and then from the south end of the bridge to the City limits. Mr. Rambat commented that the engineer’s estimate was $126,340, which was about two years ago; however the costs of oil had dropped along with the cost of asphalt being down. Mr. Rambat stated that the bid from Venture Corporation out of Great Bend was $113,972 and APAC-Kansas out of Hutchinson bid $86,938.39. Mr. Rambat explained that he had visited with the representative from APAC-Kansas and they would like to start in August. Mr. Rambat commented that that would be a good time since harvest would be over; however, we may still have some wind farm parts coming through town. Mr. Rambat added that they would do half at a time, so that should not be a problem. Mr. Rambat stated that the project should only take about a week to finish.
Mr. Rambat recommended that the Commission approve the low bid from APAC-Kansas in the amount of $86,938.39. Mr. Rambat stated that this had been contingent on KDOT’s approval, but they had since given their approval. Commissioner Meyer questioned what our portion would be. Mr. Rambat stated that it was a 75/25 split. Commissioner Meyer made a motion to approve the bid from APAC-Kansas in the amount of $86,938.39 for the KLINK South Main Street project. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF 4 MILLS FOR THE 2017 AIRPORT AUTHORITY BUDGET:
Finance Director Diana Garten informed the Commission that there was a letter in the packet from Airport Manager Reid Bell concerning their four mill for the 2017 Airport Authority budget. Ms. Garten reminded the Commissioners that they had asked last year to access the additional mill for a total of four mills and they still had that need. Commissioner Skaggs questioned if the mill was for improvement projects and if this was all on the up and up. Mayor Kumberg stated that we levied three mill and then an additional mill for improvement projects. Commissioner Skaggs questioned if we knew where the money was going, but added that we may need to get with the Airport Authority for that answer. Ms. Garten stated that she could get with Mr. Bell about coming in to report where that money was going.
After little more discussion, Commissioner Meyer made a motion to approve the four mill request from the Airport Authority as presented. The motion was seconded by Commissioner Skaggs and carried unanimously.
· Luca Matei:
Mr. Luca Matei addressed the Commission about the police doing something dirty after he had complained about a tenant. Mr. Matei stated that this was the local government and they serve the people and the police were law breakers. Mayor Kumberg interrupted Mr. Matei and stated that this was not the place to deface the police. Mr. Matei made a remark that if something happens to him… The end of that remark was not understandable because Mr. Matei was walking away from the microphone.
· Suzan Patton:
USD 382 Superintendent Suzan Patton stated that she realized that she had not come before the Commission for some time and she commented that we take relationships for granted. Ms. Patton commented that she wanted to thank the City at the end of this school year since both of us had similar interests in serving Pratt. Ms. Patton explained that they get calls for police and fire, but they were thankful for all that the Pratt Recreation Department does at the Green Sports Complex. Ms. Patton added that City Recreation and the school work cooperatively during the summer on the daily activities and lunches. Ms. Patton stated that she did not want to take this relationship for granted. Ms. Patton commented that forty businesses had shadowed USD students and that included the police, fire, EMT’s and a variety of others.
· Supreme Court Issue:
Commissioner Meyer asked if Ms. Patton would like to comment on the Supreme Court issue with schools shutting down. Ms. Patton stated that she had attended a meeting earlier and there were also several legislators there. Ms. Patton commented that there was a feeling that a special session was in the works and there was a strong desire to reconcile this. Ms. Patton stated that they were not going to play the blame game, but the schools were the pawns in this situation. Ms. Patton explained that the school was the third largest employer in Pratt and many would be effected by a shutdown; however, teachers would have the option to be paid for July and August with contracts ending the 30th of June. Ms. Patton added that they had to remain optimistic since they were in the middle of the plan.
Mayor Kumberg questioned if the teachers would actually get paid if there was no one to write the check. Ms. Patton stated that they would shut down the school and, with the budget beginning on July 1st, any spending or distributing of that money would be unconstitutional. Ms. Patton added that it would mean that they would be there every day, but we could not pay a bill or receive any money. Ms. Patton stated that their assumption was that they would not shut down on June 30th. Ms. Patton commented that there would be no incentive to come to work, so there was a lot of unknowns.
Commissioner Skaggs questioned if they were working on a back-up plan. Ms. Patton stated that the back-up plan was to wait and see. Mayor Kumberg commented that utilities could be shut off if there was no solution for a month. Ms. Patton stated that the most challenging thing would be health care and then they would look at utilities getting paid, which would probably require a visit with the City. Ms. Patton explained that they could also use their contingency fund, so that lead her to believe that there were some outs. Ms. Patton stated that she was more optimistic after the meeting today. Commissioner Meyer commented that the public should notice how important the school is and that he thought that it would get resolved. Ms. Patton stated that you did not recognize the impact if you were not from a small town. Commissioner Meyer stated that we do take for granted our health care system. Ms. Patton stated that she felt fortunate that they have the support for our school system.
· Executive Session:
City Attorney Ken Van Blaricum requested an executive session to last forty-five minutes to discuss attorney/client privilege. Mr. Van Blaricum added that this could be done after staff reports.
· Miss Kansas parade:
Public Works Director Rambat stated that he had met with the department heads and they were ready for the Miss Kansas parade on Friday at 6:30 p.m. Mr. Rambat added that they would have the regular detour route.
· Old Vehicles:
Mr. Rambat stated that there were a bunch of old vehicles at the parks department and he was working hard to get rid of them. Mr. Rambat commented that there were three that you could not call a vehicle and they had no windows or tires, so he had called 21st Century Recycling to come and look at them for scrap metal. Mr. Rambat stated that they offered $.70 a ton and he asked the Commission’s approval to get rid of those three vehicles.
Mr. Rambat stated that he would line up the vehicles and take closed bids after the Miss Kansas parade was over and see what we could get for them. Mayor Kumberg stated that that was a good idea. Mr. Rambat commented that we were getting the titles around for these vehicles and he would work on the other older equipment later this year. Mr. Rambat explained that he would like to get with Hamm Auction to have the equipment auctioned off. Mr. Rambat stated that the cost of metal was at a low rate, but we did not want to wait around. Commissioner Skaggs commented that we should keep our stuff up since we expect that of the City patrons. Mr. Rambat added that Park Superintendent Eckhoff likes to keep his things maintained also. After little more discussion, Commissioner Skaggs made a motion to approve the sales of three scrap vehicles to 21st Century Recycling for $.70 per ton. The motion was seconded by Commissioner Meyer and carried unanimously.
· Fogging for mosquitoes:
Mr. Rambat stated that they would be fogging for mosquitoes Wednesday and Thursday at midnight. Mr. Rambat commented that there were pellets that go in standing water to minimize reproduction. Mr. Rambat added that this should help with the parade Friday and Recreation Director Pinkall’s huge tournament this weekend.
Commissioner Skaggs asked if there was any new news about Casey’s. Mr. Rambat stated that Building Inspector Blankenship had finished the review of some plan changes and he had helped him with the landscaping ordinance. Mr. Rambat added that a return email had been sent.
Director of Electric Utilities Huber informed the Commission that they had temporary power at Arby’s and they were now waiting on their electricians. Mr. Huber commented that they were getting ready to start the concrete work.
· Poles at the Feedlot:
Mr. Huber stated that they had spent a lot of time at the feedlot after the storm and had replaced several poles. Mr. Huber commented that they were up and going again.
· 1st Street Traffic Light:
Mr. Huber commented that the traffic light at First Street and Main Street had been hit over the weekend. Mr. Huber added that it had been fixed now.
· Weekend tournament:
Recreation Director Pinkall stated that they had thirty-nine teams coming to town this weekend for a tournament and they would be playing all four fields at the Sports Complex and two at Lemon Park.
· Main Street lights:
Commissioner Skaggs informed Mr. Pinkall that some of the lights on the trees were not working on South Main Street. Mr. Pinkall stated that there should be two per tree, but he had not checked on them lately. Commissioner Skaggs commented that they should still be under warranty. Mr. Pinkall stated that he would get those changed. Mr. Huber stated that there could be a problem with the GFI breakers since we have had so much rain.
Finance Director Garten stated that the auditors would be at the next meeting to present the 2015 audit. Ms. Garten added that she would get the reports out later this week.
· Bids for Auditor:
Ms. Garten commented that we usually go out for bids ever three years for an auditor; however she asked the Commission to consider keeping Adams, Brown, Beran and Ball LTD for another year with all the changes that we would be going through. The Commission did not see a problem with that.
· Budget work session:
Ms. Garten asked about a date to go over the budget for 2017. Ms. Garten stated that Commissioner Skaggs was generally gone the middle of July, so they could go before he leaves or after he gets back. Commissioner Skaggs stated that he would be gone from July 12th to July 23rd. Ms. Garten stated that she would look at the calendar again and send an email to everyone with some options.
· Sales Tax:
Commissioner Meyer commented that it looked like there was an upswing in sales tax. Ms. Garten stated that it was up a little, but she would look at it in another month to see how it looks.
Mayor and Commission:
· Jack Ewing Park:
Mayor Kumberg thanked the City staff for the success of the celebration in memory of Jack Ewing. Mayor Kumberg stated that everybody had stated that it was a fantastic event.
· Dir. of Electric Utilities recognized:
Mayor Kumberg informed the staff and audience that Director of Electric Utilities Huber had received the 2016 Daryle Nelson Distinguished Service Award for Mutual Aid at the KMU meeting a few weeks ago. Mayor Kumberg had constructed a letter in appreciation of the work that Mr. Huber does to help others out when they need it the most.
Mayor Kumberg made a motion to enter into executive session for forty-five minutes to discuss attorney/client privilege. Commissioner Skaggs seconded the motion and the motion and second passed unanimously. Mayor Kumberg asked that Director of Electric Utilities Huber join the Commission and City Attorney in the executive session.
Mayor Kumberg made a motion to return from executive session with nothing to report. The motion was seconded by Commissioner Meyer and carried unanimously.
Mayor Kumberg made a motion to go back into executive session for fifteen minutes to discuss non-elected personnel. The motion was seconded by Commissioner Skaggs and carried unanimously.
Mayor Kumberg made a motion to return from executive session with nothing to report. The motion was seconded by Commissioner Meyer and carried unanimously.
Commissioner Skaggs made a motion to adjourn. The motion was seconded by Commissioner Meyer and carried unanimously.
LUCUS KUMBERG, Mayor
LUANN KRAMER, City Clerk