MONDAY
SEPTEMBER 20, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Steve Holmes Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the September 07, 2010 regular meeting. Commissioner Skaggs questioned the spelling of ‘bore’ when talking about the water line. After a short discussion, it was decided that ‘bore’ was the correct way. Commissioner Skaggs seconded the motion to approve the minutes and it passed unanimously.
OPEN AGENDA:
• Signs for 86’ers:
Mr. Keith Lippoldt approached the Commission as a former coach, parent and now a fan of the American Legion 86’ers baseball team that won another State championship this year. Mr. Lippoldt stated that the 86’ers had now won a total of seven State championships. Mayor Hlavachick commented that this was a good idea and the City needed to support them. Commissioner Skaggs questioned if this was a standard request for the City to do these signs. City Manager Dave Howard stated that the City does purchase the signs and install them and gave examples such as Miss America and Daniel Prater. Public Works Director Russell Rambat added that there were a total of five signs that would be placed at each entrance into the City. Commissioner Peltier asked if they were only read from one direction. Mr. Rambat stated that they were and that was when you were entering into the City. Commissioner Taylor asked if this would come from tourism funds. Mr. Howard answered that it would. A motion by Commissioner Peltier to do the signs as Mr. Lippoldt had requested. The motion was seconded by Commissioner Graf and carried unanimously.
DISCUSSION WITH MASTER GARDENERS ON EDUCATION PROJECT ON SOUTH MAIN STREET:
Ms. Kathy Stewart and Mr. Mark Ploger from the Pratt County Extension Office addressed the Commission concerning the Master Gardeners doing a project that would place identification labels on the trees on South Main. Mr. Ploger stated that the Master Gardeners were here to improve landscapes and to do horticulture projects throughout the City and County. Mr. Ploger informed the Commission that Ms. Stewart was the coordinator of the group.
Ms. Stewart commented that Pratt was well known for their trees and the Master Gardeners were interested in focusing on the trees on South Main Street. Ms. Stewart explained that the identification labels were noninvasive and they would be removed this fall and put back out in the spring. Mr. Ploger commented that even with the water project going on, this would be a good time for this as the foot traffic on the sidewalks would increase. Mayor Hlavachick commented that this would fit in with the Main Street improvements. Mr. Ploger commented that the group was there to beautify the town. Mayor Hlavachick commented that what to do on Main Street was still up in the air, but questioned if that was something they would donate to if asked. Ms. Stewart stated that they would love to help and offered a few suggestions.
A motion by Commissioner Skaggs to approve the tree identification markers to be placed on South Main Street by the Master Gardeners. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF PLAYGROUND PLAN AT HAMPTON-PENNOCK PARK:
Public Works Director Russell Rambat commented that the Commissioners had a map of where the playground equipment would be installed at Hampton-Pennock Park and also the pricing of the equipment. Mr. Rambat added that they were also looking at purchasing more equipment for Gebhart Park, so if they doubled their order they would get a better price. Mr. Rambat explained that they were still pursuing restroom options for Hampton-Pennock Park.
Commissioner Skaggs asked if the spider net would last a lifetime. Mr. Rambat commented that they would have to put it in and see how long it lasts, but they would be sure to budget for any possible replacements in the future. Mr. Rambat added that this was on the same line as what was at the Sports Complex and it was popular. Commissioner Peltier asked if there would be any options to expand in the future. Mr. Rambat explained that the perimeters were lockable, so that would be possible. Commissioner Skaggs questioned if we knew the population of the children in that area and the expected use of the equipment. Mr. Rambat stated that he did not have any resources to have that information.
Mr. Rambat stated that they would get the equipment ordered and should have it installed by early spring. Commissioner Graf questioned where the money was coming from for this project. Finance Director Diana Garten stated that it would come from the special parks and recreation fund and that money was mandated by the State to go to parks.
Commissioner Taylor suggested that when Mr. Rambat was researching restroom facilities for Hampton-Pennock Park that he might also look at what it would take to get something at Centennial Park since it is used quite a bit. Mr. Rambat stated that he would look at that. Commissioner Taylor added that it could be cheaper to do that as two projects as well. A motion by Commissioner Taylor to approve the purchase of the playground equipment for Hampton-Pennock Park at the cost of $25,180.48. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
City Manager:
• Informational Letters:
City Manager Howard pointed out several informational letters from KDHE concerning the wastewater treatment facility. Mr. Howard added that there was a draft copy of the documents for the low interest loan in City Clerk Kramer’s office if they were interested in looking at them and City Attorney Van Blaricum had also received a copy. Mr. Van Blaricum verified that he had just received those and had not had a chance to look them over. Mr. Howard stated that he would get together with Mr. Van Blaricum later to go over them to see if there were any changes that needed to be made.
• PCC Rodeo:
Mr. Howard commented that the college rodeo was coming up on October 1st thru the 3rd and the City always worked with them on using part of the Industrial Park area for parking. Mr. Howard stated that that area was less due to Terry Richardson’s new building, but they were working with them to use the area along the tree line and that the fire hydrants used to water the horses were down to two. Mr. Howard added that the college does a good job of picking up trash and we do not have any problems. Commissioner Taylor commented that the rodeo brings in a lot of funds to the City. Mr. Howard agreed.
Public Works:
• PHS Cross Country meet:
Public Works Director Rambat commented that he had noticed that the high school would be having their cross country meet in Sixth Street Park on the 30th of September and, since there was not going to be another meeting before then, he asked for the Commission’s approval to barricade both ends of Sixth Street for a few hours while the meet was going on. A motion by Commissioner Taylor to allow Mr. Rambat to set out barricades for the PHS Cross Country meet on September 30th. The motion was seconded by Commissioner Skaggs and carried unanimously. Commissioner Taylor suggested that someone check with the Pilot Club to make sure they know about the event and this would not interfere with them.
• Main Street waterline update:
Mr. Rambat informed the Commission that the waterline project on Main Street was moving along and that they should finish up between Second Street and the north side of First Street as well as the boring being completed on the north side of the Club D’Est. Mr. Rambat commented that Mr. Alan Luttrell of EBH Engineering had asked that they hold off after this bore was complete so that APAC could catch up on getting the street back together. Mr. Rambat added that they did shrink back on Second Street so that traffic could go through.
Commissioner Taylor questioned if each intersection would start to go faster with this one being a learning curve. Mr. Howard commented that this one took a little longer due to the 54 project and since there would not be another one of those, it should get quicker. Mr. Rambat stated that they were keeping the business owners advised of the activities ahead of time and someone from the City or EBH Engineering were very visible during the day.
City Attorney:
• 816 W. Blaine:
City Attorney Van Blaricum commented that the Commission had held a hearing on August 19th concerning the unsafe structure at 816 West Blaine and that hearing gave the property owner until September 19th to repair or remove the structure. Mr. Van Blaricum informed the Commission that nothing had been done to the property since the hearing and that deadline had passed, so the City could take care of that property. The Commissioners were all in agreement that the City should proceed with the removal of the structure that was unsafe.
Building Inspector Brad Blankenship commented that the house was still a hazard and a mess. City Manager Howard stated that they would get an estimate on the removal tomorrow. Commissioner Skaggs questioned if that work was hired out or done by City staff. Mr. Howard stated that it was usually hired out. Mr. Blankenship added that there was junk behind the house on the east side that would have to be taken away before it was taken down.
Electric Departments:
• Generation update:
Director of Electric Utilities Kelly Hemphill commented that he had received an e-mail from KMEA on behalf of Sunflower and it informed the City of Pratt that they would be shutting the line down that feeds Pratt for twenty-four hours. Mr. Hemphill added that the City would be running on steam and would also utilize the diesel unit to make up capacity tomorrow. Mr. Hemphill stated that he felt that everything would run smooth.
Police Department:
• Chief’s retirement:
Police Chief Steve Holmes informed the Commission that he was announcing his pending retirement at the first of the year. Chief Holmes stated that he had been with the City for twenty-nine years and thanked the Commission for their support. Commissioner Skaggs questioned if the twenty-nine years were all at Pratt. Chief Holmes stated that they were.
Mayor and Commission:
• Tree trimming:
Commissioner Skaggs commented that there were tree limbs that needed to be trimmed away from the street light lines on Terrace Drive. Commissioner Skaggs questioned if a citizen should call the line department when they see a situation like this. Mr. Hemphill stated that the line guys were working on the primaries throughout the City, but he would see what could be done. Commissioner Skaggs stated that this was a good program and citizens should be encouraged to call if they see something. City Clerk LuAnn Kramer suggested that they call City Hall and the staff would make a note for the linemen.
• Lemon’s Park fountain:
Commissioner Taylor questioned if there was a fountain over by the gazebo in Lemon’s Park. Mr. Rambat stated that it was a place for the deer and birds to drink out of. Mr. Howard commented that it was an old satellite dish and was supposed to be used for feed that would attract deer into that area. Commissioner Taylor commented that it was kind of an eye sore. Mr. Rambat stated that he would check on it.
• Firehouse memorial:
Commissioner Taylor stated that he had been driving family members around town and wanted to know where they were at on the memorial in front of the new fire station. Mr. Blankenship stated that they were almost done inside and that they were going to do something with the bay area floor before bringing the trucks over, but he did not know what was being done with the memorial. Ms. Kramer commented that Fire Chief David Kramer was having some health issues, but would hopefully be able to work on that when that was resolved.
• Main Street beautification:
Mayor Hlavachick commented that he would like to see the Master Gardeners in on the plan to make our downtown nice and he felt that the businesses would donate into such a program. Mr. Howard stated that it had been discussed at ED board meetings and the plan was to get through next year’s street project before starting anything else. Mr. Howard added that if anything was to be done to the buildings, we would have to have the owner’s participation.
Commissioner Skaggs commented that we need a better selection of trees and that perennials were better than annuals. Commissioner Skaggs added that part of the problem had been that some businesses do something with their planters and others do not, so there needs to be some City involvement. Mr. Howard commented that the City does have someone hired to help take care of the boxes. Mr. Howard stated that there was grant money out there for that type of project and when the Main Street project was closer to being completed, the City would start looking into that.
ADJOURN:
Upon proper motion, the meeting adjourned.
______________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_________________________________
LUANN KRAMER, City Clerk
Tuesday, October 5, 2010
Friday, October 1, 2010
10/01/10-City Commission Meeting Agenda
MONDAY
OCTOBER 04, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – September 20, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval for a Disc Golf Tournament on October 23rd in Lemon’s Park – Donna Rawlings, Pass It Forward Representative
5.2 Consideration and Approval of Budgeted Pick-up Purchase for the Parks Department – Russell Rambat, Public Works Director
5.3 Consideration and Approval for PHS to use the Scout Cabin for the Regional Tennis Tournament on Friday, October 8th and Saturday, October 9th – Bruce Pinkall, Recreation Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
OCTOBER 04, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – September 20, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval for a Disc Golf Tournament on October 23rd in Lemon’s Park – Donna Rawlings, Pass It Forward Representative
5.2 Consideration and Approval of Budgeted Pick-up Purchase for the Parks Department – Russell Rambat, Public Works Director
5.3 Consideration and Approval for PHS to use the Scout Cabin for the Regional Tennis Tournament on Friday, October 8th and Saturday, October 9th – Bruce Pinkall, Recreation Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
09/07/10-Approved City Commission minutes
TUESDAY
SEPTEMBER 07, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Russell Rambat Public Works Director
Steve Holmes Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the August 16th regular meeting and the August 23rd recessed meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
PROCLAMATION: ALCOHOL AND DRUG ADDICTION NATIONAL RECOVERY MONTH:
Mayor Hlavachick read the ‘Alcohol and Drug Addiction National Recovery Month’ proclamation. Ms. Claudine Willett thanked the Commission for recognizing her request. Mayor Hlavachick commented that it was a privilege to get to do it.
APPOINT SATISH MORAR TO REPLACE RHONDA REYNOLDS ON THE CONVENTION AND TOURISM COMMITTEE:
Recreation Director Bruce Pinkall commented that Mr. Satish Morar would be finishing the term of Ms. Rhonda Reynolds and he was from the motel industry. A motion by Commissioner Taylor to appoint Satish Morar to the Tourism Bored to fill the vacancy of Rhonda Reynolds. The motion was seconded by Commissioner Graf and carried unanimously.
RADIO READ, HANDHELD METER READING EQUIPMENT AND SOFTWARE SYSTEM:
City Clerk LuAnn Kramer informed the Commission that the current handheld units were obsolete and it was in this year’s budget to replace them. Ms. Kramer commented that Director of Electric Utilities Kelly Hemphill had put the bids together and they had received two back. Ms. Kramer stated that a bid from Stanion Wholesale Electric was $29,783.99 and the bid from Municipal Supply in Nebraska was $21,503.74. Ms. Kramer commented that the recommendation of Mr. Hemphill and her would be to accept the low bid from Municipal Supply.
After little more discussion, Commissioner Skaggs made a motion to approve the bid for handheld equipment and software from Municipal Supply out of Nebraska for $21,503.74. The motion was seconded by Commissioner Taylor and carried unanimously.
UPGRADE OF ANGOOD FIELD IN LEMON PARK:
Recreation Director Bruce Pinkall commented that PCC Softball Coach Ron Hill had approached him about upgrading Angood Field and explained that he would like to have sod put in. Mr. Pinkall stated that Coach Hill would be raising the funds himself and removing the grass himself. Mr. Pinkall added that the grass dirt would be used in some washed out areas at the Sports Complex. Mr. Pinkall explained that, once the sod was stripped, off they would upgrade the sprinkler system with parts that they already had on hand and Coach Hill would be supplying the labor for that job as well.
Mr. Pinkall stated that they were asking for the Commission’s approval and that he felt it was a good plan and a good opportunity. Commissioner Taylor commented that $18,800 was quite an investment on our ball park. Mr. Pinkall agreed and added that Coach Hill had already talked to Public Works Director Russell Rambat and Street Superintendent Harley Dancaster about using a bigger backhoe to remove the grass and having a truck there to haul it off.
Commissioner Skaggs questioned what type of grass was in the outfield. Mr. Pinkall answered that there was a combination of types. Commissioner Skaggs stated that you cannot kill the roots on berrmuda grass and it would come back up in two or three years. Mr. Pinkall commented that he had not seen any big patches of bermuda out there. Coach Hill commented that the outfield was mostly fescue and crab grass.
Commissioner Graf commented that if the college was going to pay for this and continue to use the field, it was a great deal. Mr. Pinkall commented that the recreation department would also help maintain it, but Coach Hill and his girls spend a lot of time there. A motion by Commissioner Taylor to allow PCC and the recreation department to enter into a rebuild of the infield and outfield at Angood Field in Lemon’s Park. The motion was seconded by Commissioner Graf and carried unanimously.
SKYLINE HIGH SCHOOL AFTER PROM 5K RUN:
Police Chief Steve Holmes commented that he had had a request from Ms. Becca Flowers from Skyline School to do a 5K run this coming Saturday morning in Lemon’s Park. Chief Holmes stated that this event would be a fund raiser for the After Prom at the school and would cause no intrusions on the park and would not close Sixth Street. Chief Holmes added that Ms. Flowers was very organized and had helped pick the route which should finish in about an hour.
A motion by Commissioner Peltier to approve the event. The motion was seconded by Commissioner Skaggs and carried unanimously.
AUTHORIZE VOTING DELEGATE(S) AT LEAGUE’S ANNUAL CONFERENCE IN OCTOBER:
City Manager Dave Howard commented that Ms. Diana Garten may be attending this year’s conference and the delegates could be anyone the Commission wanted to allow to vote on any issues. Commissioner Peltier commented that he would like to attend, so he would check his work schedule. A motion to appoint Commissioner Peltier and Ms. Garten as voting delegates at the League’s Annual Conference. The motion was seconded by Commissioner Skaggs and carried unanimously.
REPORTS:
City Manager:
• Stout Street pre-conference:
City Manager Howard commented that he had attended the pre-conference with APAC Shears concerning the Stout Street project and they should be starting about the 27th of this month and would be done the middle of November. Mr. Howard explained that they would be doing the asphalt first and work block to block organizing with the home owners. Mr. Howard added that they would be doing the intersection at First Street and Stout Street last.
• KMU Video:
Mr. Howard commented that KMU would be doing a video on the benefits of owning your own utilities. Mr. Howard added that this was a video of all utilities and they would be here on the 21st. Mr. Howard stated that they would like the Mayor to be involved along with any other Commissioners who would like to talk about utilities. Mr. Howard explained that Public Works Director Russell Rambat, Director of Electric Utilities Kelly Hemphill, Power Plant Superintendent Ernie Smith and Energy Agent Kenny Kreutzer were working on a few things for the video.
• KMEA Annual meeting:
Mr. Howard informed the Commission that the annual KEMA meeting would be on November 4th and 5th and it was a good place to educate yourself. Mayor Hlavachick commented that he enjoyed being on the KMEA bored and attending their meetings, but he was going to be out of state so he would not be attending this year.
City Attorney:
• Probation Officer:
City Attorney Ken Van Blaricum informed the Commission that as of September 1st, Ms. Jamie Walker was the new probation officer and he felt that the change should improve the efficiency of that position.
Public Works:
• Waterline project:
Public Works Director Russell Rambat informed the Commission that there were going to be weekly meetings during the waterline project on Main Street; which should keep everyone up to date. Mr. Rambat stated that they would start to bore across Main Street on Second Street tomorrow where they would be opening up a hole on each side on Main Street to break into the existing water main and set valves. Mr. Rambat explained that that would all happen about 10:00 p.m. Wednesday evening and finish up about 2:00 or 3:00 a.m. Thursday. Mr. Rambat commented that all of the businesses had been contacted and the Club D’Est had been given an outline of what was going to happen.
Mr. Rambat explained that a quick run-down of what was going to happen was that on Wednesday around 10:00 p.m. they would be isolating the west side, which would affect two blocks on West Second Street going from Iuka Street back one block. Mr. Rambat stated that they would be cutting the line on the west side of Main Street to set a new valve and then by midnight they would be doing the east side and should finish up around 2:00 or 3:00 a.m.
Mr. Rambat stated that after the initial bore pit crossing Main Street on Second Street, they would be setting up in front of Skaggs Ace Hardware and start the bore going north underneath First Street just to the south of the entrance going into the church parking lot. Mr. Rambat commented that he, along with the inspectors from EBH Engineering, had been communicating with the businesses and they had been very cooperative. Commissioner Taylor questioned if there had been valves there before. Mr. Rambat explained that there had been, but some of the valves were from back in the 1930’s so a lot of rust had built up in the bottom of them. Mr. Rambat commented that, despite exercising them each year, a complete isolation requires them to run up and down about six times to break all the rust loose. Mr. Rambat added that it also depends on it all coming together from the number of pumps they have and the types of fittings they put together and then using the fire hydrant to bleed off the extra pressure. Mr. Rambat stated that when the valve was installed, you reenergize the system and go check with everybody to ensure that things are running okay.
Commissioner Skaggs commented that this was a change, because it was first discussed that they would bore from the north side of Main Street and go under First Street going south. Mr. Rambat explained that there was a fire hydrant that had to be set on the radius so they were going to have to open it up anyway, so they were going to bore to the north and set the casing in the hole and pull it back to the south. Mr. Rambat added that it was going to inconvenience less people by going north and laying it out to the south. Commissioner Skaggs commented that he had seen trucks jump the corners so he questioned a fire hydrant being put there. Mr. Rambat stated that it would be placed back far enough that they would have to take out the light pole first. Commissioner Skaggs asked how many days they would be at that corner. Mr. Rambat commented that he understood that they would have the casing in place by Friday and have the parking spots shrunk back to only needing one or two.
• Hampton-Pennock Park:
Mr. Rambat stated that he had been working with Park Superintendent Mark Eckhoff on the playground equipment at Hampton-Pennock Park and he would be making a presentation to the Parks and Recreation Bored for their approval and then bring it to the Commission for their approval at the next meeting.
• Curb and Gutter:
Mr. Rambat commented that the curb and gutter project was about eighty percent complete.
Electric Department:
• FEMA project:
Director of Electric Utilities Kelly Hemphill informed the Commission that Line Distribution had continued their work on the FEMA project south of the Court House to the County barn.
• Maintenance:
Mr. Hemphill commented that the power plant technicians had been doing maintenance on the diesel engine and the steam plant. Plant Superintendent Ernie Smith commented that they were doing catch up work from running the engines and this was their down time.
Mayor and Commission:
• 2011 project:
Mayor Hlavachick commented that he would like to see people be able to bring metal detectors to Main Street during the 2011 project and donate their findings to the Historical Society. Mayor Hlavachick thought that this might make the project more tolerable.
• Pratt Fest:
Commissioner Taylor commented that the Pratt Fest went well and that he had noticed that they were out spraying for mosquitoes in the park on Thursday morning.
• Siren use:
Commissioner Graf questioned if there was a time limit on when you do not use sirens at night or early mornings, such as fires. City Manager Howard stated that there was not. Chief Holmes stated that you have to have them on to be an emergency vehicle. Mr. Howard added that there were insurance issues that were tied up in that as well and the City would not want to take on the liability.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.
________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________
LUANN KRAMER, City Clerk
SEPTEMBER 07, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Russell Rambat Public Works Director
Steve Holmes Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Director of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the August 16th regular meeting and the August 23rd recessed meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
PROCLAMATION: ALCOHOL AND DRUG ADDICTION NATIONAL RECOVERY MONTH:
Mayor Hlavachick read the ‘Alcohol and Drug Addiction National Recovery Month’ proclamation. Ms. Claudine Willett thanked the Commission for recognizing her request. Mayor Hlavachick commented that it was a privilege to get to do it.
APPOINT SATISH MORAR TO REPLACE RHONDA REYNOLDS ON THE CONVENTION AND TOURISM COMMITTEE:
Recreation Director Bruce Pinkall commented that Mr. Satish Morar would be finishing the term of Ms. Rhonda Reynolds and he was from the motel industry. A motion by Commissioner Taylor to appoint Satish Morar to the Tourism Bored to fill the vacancy of Rhonda Reynolds. The motion was seconded by Commissioner Graf and carried unanimously.
RADIO READ, HANDHELD METER READING EQUIPMENT AND SOFTWARE SYSTEM:
City Clerk LuAnn Kramer informed the Commission that the current handheld units were obsolete and it was in this year’s budget to replace them. Ms. Kramer commented that Director of Electric Utilities Kelly Hemphill had put the bids together and they had received two back. Ms. Kramer stated that a bid from Stanion Wholesale Electric was $29,783.99 and the bid from Municipal Supply in Nebraska was $21,503.74. Ms. Kramer commented that the recommendation of Mr. Hemphill and her would be to accept the low bid from Municipal Supply.
After little more discussion, Commissioner Skaggs made a motion to approve the bid for handheld equipment and software from Municipal Supply out of Nebraska for $21,503.74. The motion was seconded by Commissioner Taylor and carried unanimously.
UPGRADE OF ANGOOD FIELD IN LEMON PARK:
Recreation Director Bruce Pinkall commented that PCC Softball Coach Ron Hill had approached him about upgrading Angood Field and explained that he would like to have sod put in. Mr. Pinkall stated that Coach Hill would be raising the funds himself and removing the grass himself. Mr. Pinkall added that the grass dirt would be used in some washed out areas at the Sports Complex. Mr. Pinkall explained that, once the sod was stripped, off they would upgrade the sprinkler system with parts that they already had on hand and Coach Hill would be supplying the labor for that job as well.
Mr. Pinkall stated that they were asking for the Commission’s approval and that he felt it was a good plan and a good opportunity. Commissioner Taylor commented that $18,800 was quite an investment on our ball park. Mr. Pinkall agreed and added that Coach Hill had already talked to Public Works Director Russell Rambat and Street Superintendent Harley Dancaster about using a bigger backhoe to remove the grass and having a truck there to haul it off.
Commissioner Skaggs questioned what type of grass was in the outfield. Mr. Pinkall answered that there was a combination of types. Commissioner Skaggs stated that you cannot kill the roots on berrmuda grass and it would come back up in two or three years. Mr. Pinkall commented that he had not seen any big patches of bermuda out there. Coach Hill commented that the outfield was mostly fescue and crab grass.
Commissioner Graf commented that if the college was going to pay for this and continue to use the field, it was a great deal. Mr. Pinkall commented that the recreation department would also help maintain it, but Coach Hill and his girls spend a lot of time there. A motion by Commissioner Taylor to allow PCC and the recreation department to enter into a rebuild of the infield and outfield at Angood Field in Lemon’s Park. The motion was seconded by Commissioner Graf and carried unanimously.
SKYLINE HIGH SCHOOL AFTER PROM 5K RUN:
Police Chief Steve Holmes commented that he had had a request from Ms. Becca Flowers from Skyline School to do a 5K run this coming Saturday morning in Lemon’s Park. Chief Holmes stated that this event would be a fund raiser for the After Prom at the school and would cause no intrusions on the park and would not close Sixth Street. Chief Holmes added that Ms. Flowers was very organized and had helped pick the route which should finish in about an hour.
A motion by Commissioner Peltier to approve the event. The motion was seconded by Commissioner Skaggs and carried unanimously.
AUTHORIZE VOTING DELEGATE(S) AT LEAGUE’S ANNUAL CONFERENCE IN OCTOBER:
City Manager Dave Howard commented that Ms. Diana Garten may be attending this year’s conference and the delegates could be anyone the Commission wanted to allow to vote on any issues. Commissioner Peltier commented that he would like to attend, so he would check his work schedule. A motion to appoint Commissioner Peltier and Ms. Garten as voting delegates at the League’s Annual Conference. The motion was seconded by Commissioner Skaggs and carried unanimously.
REPORTS:
City Manager:
• Stout Street pre-conference:
City Manager Howard commented that he had attended the pre-conference with APAC Shears concerning the Stout Street project and they should be starting about the 27th of this month and would be done the middle of November. Mr. Howard explained that they would be doing the asphalt first and work block to block organizing with the home owners. Mr. Howard added that they would be doing the intersection at First Street and Stout Street last.
• KMU Video:
Mr. Howard commented that KMU would be doing a video on the benefits of owning your own utilities. Mr. Howard added that this was a video of all utilities and they would be here on the 21st. Mr. Howard stated that they would like the Mayor to be involved along with any other Commissioners who would like to talk about utilities. Mr. Howard explained that Public Works Director Russell Rambat, Director of Electric Utilities Kelly Hemphill, Power Plant Superintendent Ernie Smith and Energy Agent Kenny Kreutzer were working on a few things for the video.
• KMEA Annual meeting:
Mr. Howard informed the Commission that the annual KEMA meeting would be on November 4th and 5th and it was a good place to educate yourself. Mayor Hlavachick commented that he enjoyed being on the KMEA bored and attending their meetings, but he was going to be out of state so he would not be attending this year.
City Attorney:
• Probation Officer:
City Attorney Ken Van Blaricum informed the Commission that as of September 1st, Ms. Jamie Walker was the new probation officer and he felt that the change should improve the efficiency of that position.
Public Works:
• Waterline project:
Public Works Director Russell Rambat informed the Commission that there were going to be weekly meetings during the waterline project on Main Street; which should keep everyone up to date. Mr. Rambat stated that they would start to bore across Main Street on Second Street tomorrow where they would be opening up a hole on each side on Main Street to break into the existing water main and set valves. Mr. Rambat explained that that would all happen about 10:00 p.m. Wednesday evening and finish up about 2:00 or 3:00 a.m. Thursday. Mr. Rambat commented that all of the businesses had been contacted and the Club D’Est had been given an outline of what was going to happen.
Mr. Rambat explained that a quick run-down of what was going to happen was that on Wednesday around 10:00 p.m. they would be isolating the west side, which would affect two blocks on West Second Street going from Iuka Street back one block. Mr. Rambat stated that they would be cutting the line on the west side of Main Street to set a new valve and then by midnight they would be doing the east side and should finish up around 2:00 or 3:00 a.m.
Mr. Rambat stated that after the initial bore pit crossing Main Street on Second Street, they would be setting up in front of Skaggs Ace Hardware and start the bore going north underneath First Street just to the south of the entrance going into the church parking lot. Mr. Rambat commented that he, along with the inspectors from EBH Engineering, had been communicating with the businesses and they had been very cooperative. Commissioner Taylor questioned if there had been valves there before. Mr. Rambat explained that there had been, but some of the valves were from back in the 1930’s so a lot of rust had built up in the bottom of them. Mr. Rambat commented that, despite exercising them each year, a complete isolation requires them to run up and down about six times to break all the rust loose. Mr. Rambat added that it also depends on it all coming together from the number of pumps they have and the types of fittings they put together and then using the fire hydrant to bleed off the extra pressure. Mr. Rambat stated that when the valve was installed, you reenergize the system and go check with everybody to ensure that things are running okay.
Commissioner Skaggs commented that this was a change, because it was first discussed that they would bore from the north side of Main Street and go under First Street going south. Mr. Rambat explained that there was a fire hydrant that had to be set on the radius so they were going to have to open it up anyway, so they were going to bore to the north and set the casing in the hole and pull it back to the south. Mr. Rambat added that it was going to inconvenience less people by going north and laying it out to the south. Commissioner Skaggs commented that he had seen trucks jump the corners so he questioned a fire hydrant being put there. Mr. Rambat stated that it would be placed back far enough that they would have to take out the light pole first. Commissioner Skaggs asked how many days they would be at that corner. Mr. Rambat commented that he understood that they would have the casing in place by Friday and have the parking spots shrunk back to only needing one or two.
• Hampton-Pennock Park:
Mr. Rambat stated that he had been working with Park Superintendent Mark Eckhoff on the playground equipment at Hampton-Pennock Park and he would be making a presentation to the Parks and Recreation Bored for their approval and then bring it to the Commission for their approval at the next meeting.
• Curb and Gutter:
Mr. Rambat commented that the curb and gutter project was about eighty percent complete.
Electric Department:
• FEMA project:
Director of Electric Utilities Kelly Hemphill informed the Commission that Line Distribution had continued their work on the FEMA project south of the Court House to the County barn.
• Maintenance:
Mr. Hemphill commented that the power plant technicians had been doing maintenance on the diesel engine and the steam plant. Plant Superintendent Ernie Smith commented that they were doing catch up work from running the engines and this was their down time.
Mayor and Commission:
• 2011 project:
Mayor Hlavachick commented that he would like to see people be able to bring metal detectors to Main Street during the 2011 project and donate their findings to the Historical Society. Mayor Hlavachick thought that this might make the project more tolerable.
• Pratt Fest:
Commissioner Taylor commented that the Pratt Fest went well and that he had noticed that they were out spraying for mosquitoes in the park on Thursday morning.
• Siren use:
Commissioner Graf questioned if there was a time limit on when you do not use sirens at night or early mornings, such as fires. City Manager Howard stated that there was not. Chief Holmes stated that you have to have them on to be an emergency vehicle. Mr. Howard added that there were insurance issues that were tied up in that as well and the City would not want to take on the liability.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.
________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________
LUANN KRAMER, City Clerk
Monday, September 20, 2010
09/20/2010 City Commission Meeting Agenda
MONDAY
SEPTEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – September 07, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Discussion with Master Gardeners on Education Project on South Main Street – Kathy Stewart, Pratt County Extension Office
5.2 Consideration and Approval of Playground Plan at Hampton-Pennock Park – Russell Rambat, Public Works Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
SEPTEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – September 07, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Discussion with Master Gardeners on Education Project on South Main Street – Kathy Stewart, Pratt County Extension Office
5.2 Consideration and Approval of Playground Plan at Hampton-Pennock Park – Russell Rambat, Public Works Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Tuesday, September 7, 2010
Approved minutes of the 8/23/2010 recessed Commission mtg.
MONDAY
AUGUST 23, 2010
The Governing Body of the City of Pratt, Kansas met in a Recessed session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
CALL TO ORDER:
Mayor Hlavachick called the recessed meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Peltier and Commissioner Taylor.
BUSINESS:
PUBLIC HEARING ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
A motion by Commissioner Skaggs to open the public hearing. The motion was seconded by Commissioner Graf and carried unanimously.
(Mayor Taylor arrived at 12:32 p.m.)
DISCUSSION ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
EBH Engineer Don Hellar informed the Commission that this hearing was for the upgrade of the wastewater treatment plant which would get rid of the sludge handling. Mr. Hellar explained that if weather does not cooperate, the sludge has to recycle through the plant with the system the City has now. Mr. Hellar commented that the City had three options of upgrades and one was to upgrade the sludge handling equipment to a belt filter press, another option was to update the aerobic digesters and use a belt filter press, and the third option was to upgrade the aerobic digesters with a cannibal system.
Mr. Hellar commented that the cannibal system had the lowest operating cost, but the initial cost would have doubled and the City would not have saved enough money to make up the difference. Mr. Hellar stated that the option chosen by the City was to upgrade the sludge handling equipment to a belt filter press. Mr. Hellar explained that the estimated cost on this would be $1.6 million with a 40% forgiveness of the loan, making the City’s portion approximately $985,000. Mr. Hellar commented that this upgrade should not have an effect on the City’s existing sewer rates and there had been money put aside for the last few years in anticipation of this upgrade.
Commissioner Taylor questioned if this was a low cost loan. Mr. Hellar stated that it was and that the whole story from KDHE was that they would forgive 15% across the board and 25% forgiveness on everything that was green. Mr. Hellar added that they feel that everything they were doing was saving energy, so the City should get the 40%. Mr. Hellar commented that KDHE needed green projects to get the stimulus money from the government and they felt this was the best project in the State to do that. City Manager Dave Howard commented that the City had set aside about $700,000 for this project already. Commissioner Taylor asked if this was also a low interest loan. Mr. Hellar stated that it was at 2.67% and that was a very good rate.
Mr. Howard commented that this was to submit the application only, but if the loan was approved, then they would discuss whether to spend the $700,000 on this project or utilize those funds some other way since the loan would be at such a low interest rate. Mr. Hellar added that if there was anything that the City wanted to do, now would be a good time with contractors looking for work and the interest rate being as low as you were going to find it. Commissioner Taylor questioned if this project could come in under the $1.6 million. Mr. Howard stated that you never know. Commissioner Taylor asked if the 40% would be off of the total cost. Mr. Hellar stated that was correct and explained that the City would take out the complete loan and then KDHE would do the forgiveness. Mr. Howard added that it would be up to us if we wanted to pay it off early.
Mr. Howard informed the Commission that he had had a conversation with Mr. Keith Sexson from Wildlife and Parks and they were discussing tying into the City’s sewer system. Mr. Howard commented that they had put that project on hold, but they were going to move forward with it now. Mayor Hlavachick stated that he had also had a conversation with Mr. Sexson and they had gotten preliminary estimates and were going to go to the County to discuss laying the line next to the road. Mr. Howard commented that they had visited with the ED board two or three years ago and they were going to participate, but no money was discussed. Mr. Howard explained that some time ago, it was talked about part of this Wildlife and Parks Department moving, so the ED board thought if they were going to spend money on this, they were going to stay. Mayor Hlavachick commented that this also helps at the lake.
Commissioner Skaggs questioned if anyone could tap into the line if they ran the sewer line that distance. Mr. Howard stated that they could if they run down Lake Road and Country Club Road, but that was up to them. After little more discussion, Commissioner Taylor commented that we need to be looking twenty years down the road, not just a year or five years. Mr. Howard added that this involves the three mile jurisdiction.
CLOSE THE PUBLIC HEARING ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
A motion by Commissioner Taylor to close the public hearing. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL AUTHORIZING THE CITY MANAGER TO SIGN THE ‘APPLICANT ASSURANCE OF PUBLIC PARTICIPATION’ FOR THE KANSAS WATER POLLUTION CONTROL REVOLVING LOAN FUND PROCESS:
A motion by Commissioner Taylor to authorize City Manager Dave Howard to sign the Applicant Assurance of Public Participation for the Kansas Water Pollution control revolving loan process. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 082310 AUTHORIZING THE FILING OF THE APPLICATION WITH KDHE FOR A LOAN TO IMPROVE THE WASTEWATER TREATMENT PLANT:
Mr. Hellar commented that this Resolution authorized the filing of the application for the wastewater treatment plant improvements.
The following Resolution 082310 was then presented to the Commission for their approval: RESOLUTION OF GOVERNING BODY OF THE CITY OF PRATT, KANSAS. A motion by Commissioner Skaggs to approve Resolution 082310. The motion was seconded by Commissioner Graf and carried unanimously.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
AUGUST 23, 2010
The Governing Body of the City of Pratt, Kansas met in a Recessed session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
CALL TO ORDER:
Mayor Hlavachick called the recessed meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Peltier and Commissioner Taylor.
BUSINESS:
PUBLIC HEARING ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
A motion by Commissioner Skaggs to open the public hearing. The motion was seconded by Commissioner Graf and carried unanimously.
(Mayor Taylor arrived at 12:32 p.m.)
DISCUSSION ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
EBH Engineer Don Hellar informed the Commission that this hearing was for the upgrade of the wastewater treatment plant which would get rid of the sludge handling. Mr. Hellar explained that if weather does not cooperate, the sludge has to recycle through the plant with the system the City has now. Mr. Hellar commented that the City had three options of upgrades and one was to upgrade the sludge handling equipment to a belt filter press, another option was to update the aerobic digesters and use a belt filter press, and the third option was to upgrade the aerobic digesters with a cannibal system.
Mr. Hellar commented that the cannibal system had the lowest operating cost, but the initial cost would have doubled and the City would not have saved enough money to make up the difference. Mr. Hellar stated that the option chosen by the City was to upgrade the sludge handling equipment to a belt filter press. Mr. Hellar explained that the estimated cost on this would be $1.6 million with a 40% forgiveness of the loan, making the City’s portion approximately $985,000. Mr. Hellar commented that this upgrade should not have an effect on the City’s existing sewer rates and there had been money put aside for the last few years in anticipation of this upgrade.
Commissioner Taylor questioned if this was a low cost loan. Mr. Hellar stated that it was and that the whole story from KDHE was that they would forgive 15% across the board and 25% forgiveness on everything that was green. Mr. Hellar added that they feel that everything they were doing was saving energy, so the City should get the 40%. Mr. Hellar commented that KDHE needed green projects to get the stimulus money from the government and they felt this was the best project in the State to do that. City Manager Dave Howard commented that the City had set aside about $700,000 for this project already. Commissioner Taylor asked if this was also a low interest loan. Mr. Hellar stated that it was at 2.67% and that was a very good rate.
Mr. Howard commented that this was to submit the application only, but if the loan was approved, then they would discuss whether to spend the $700,000 on this project or utilize those funds some other way since the loan would be at such a low interest rate. Mr. Hellar added that if there was anything that the City wanted to do, now would be a good time with contractors looking for work and the interest rate being as low as you were going to find it. Commissioner Taylor questioned if this project could come in under the $1.6 million. Mr. Howard stated that you never know. Commissioner Taylor asked if the 40% would be off of the total cost. Mr. Hellar stated that was correct and explained that the City would take out the complete loan and then KDHE would do the forgiveness. Mr. Howard added that it would be up to us if we wanted to pay it off early.
Mr. Howard informed the Commission that he had had a conversation with Mr. Keith Sexson from Wildlife and Parks and they were discussing tying into the City’s sewer system. Mr. Howard commented that they had put that project on hold, but they were going to move forward with it now. Mayor Hlavachick stated that he had also had a conversation with Mr. Sexson and they had gotten preliminary estimates and were going to go to the County to discuss laying the line next to the road. Mr. Howard commented that they had visited with the ED board two or three years ago and they were going to participate, but no money was discussed. Mr. Howard explained that some time ago, it was talked about part of this Wildlife and Parks Department moving, so the ED board thought if they were going to spend money on this, they were going to stay. Mayor Hlavachick commented that this also helps at the lake.
Commissioner Skaggs questioned if anyone could tap into the line if they ran the sewer line that distance. Mr. Howard stated that they could if they run down Lake Road and Country Club Road, but that was up to them. After little more discussion, Commissioner Taylor commented that we need to be looking twenty years down the road, not just a year or five years. Mr. Howard added that this involves the three mile jurisdiction.
CLOSE THE PUBLIC HEARING ON THE UPGRADE OF THE WASTEWATER TREATMENT PLANT:
A motion by Commissioner Taylor to close the public hearing. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL AUTHORIZING THE CITY MANAGER TO SIGN THE ‘APPLICANT ASSURANCE OF PUBLIC PARTICIPATION’ FOR THE KANSAS WATER POLLUTION CONTROL REVOLVING LOAN FUND PROCESS:
A motion by Commissioner Taylor to authorize City Manager Dave Howard to sign the Applicant Assurance of Public Participation for the Kansas Water Pollution control revolving loan process. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 082310 AUTHORIZING THE FILING OF THE APPLICATION WITH KDHE FOR A LOAN TO IMPROVE THE WASTEWATER TREATMENT PLANT:
Mr. Hellar commented that this Resolution authorized the filing of the application for the wastewater treatment plant improvements.
The following Resolution 082310 was then presented to the Commission for their approval: RESOLUTION OF GOVERNING BODY OF THE CITY OF PRATT, KANSAS. A motion by Commissioner Skaggs to approve Resolution 082310. The motion was seconded by Commissioner Graf and carried unanimously.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
Approved minutes of 8/16/2010 regular Commission mtg
MONDAY
AUGUST 16, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
Steve Holmes Chief of Police
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the regular meeting of August 02, 2010. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
PUBLIC HEARING ON PROPOSED 2011 CITY OF PRATT BUDGET:
• OPEN PUBLIC HEARING:
Mayor Hlavachick opened the public hearing at 5:02 p.m. on the proposed 2011 City of Pratt budget.
• DISCUSSSION ON PROPOSED 2011 CITY OF PRATT BUDGET:
Finance Director Diana Garten commented that this was the same budget that had been published. Ms. Garten reminded the Commission that they had added funds to Travel and Tourism for an additional employee. Mayor Hlavachick commented that he felt it was a good idea hiring an extra person. Commissioner Taylor questioned if the 2010 budget could be amended if we find the person before 2011. Ms. Garten explained that they were working on the job description so it was going to be close, but there was some room if it did happen. City Manager Dave Howard commented that they should have the job description for the Commission to review by the first of November. Recreation Director Bruce Pinkall stated that they have a lot of it together.
Commissioner Skaggs questioned if it was normal to not have any public input during the hearing. Mayor Hlavachick commented that there was usually input throughout the budget year when we are purchasing something or starting a project, so this was normal.
• CLOSE PUBLIC HEARING:
Mayor Hlavachick closed the public hearing at 5:07 p.m.
• APPROVE 2011 CITY OF PRATT BUDGET:
A motion by Commissioner Peltier to approve the 2011 City of Pratt budget as presented. Commissioner Taylor seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1006 TO INCREASE TAX REVENUES FOR THE 2011 BUDGET YEAR:
Ms. Garten commented that this ordinance was necessary because the tax levied was higher than the previous year. Commissioner Peltier questioned if this was needed because of the valuation from the County. Ms. Garten explained that the levy was on gross and without the revitalization program.
The following Ordinance 1006 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2011 FOR THE CITY OF PRATT, KANSAS. A motion by Commissioner Peltier to approve Ordinance 1006. The motion was seconded by Commissioner Graf and carried unanimously.
UPDATE ON PRATT FEST ACTIVITIES OVER LABOR DAY WEEKEND:
Ms. Joy Schwartz, Leadership Class of 2010, informed the Commission that she was there to update them on the Labor Day weekend activities and to let them know that they had down sized a little bit and have added a few activities as well. Ms. Schwartz commented that they were going to have a dog show, inflatables and a dunk tank. Ms. Schwartz added that there would be an amazing race to start things off. Ms. Schwartz stated that there would be local vendors and a talent show, so they would need electricity.
Ms. Schwartz commented that there would be activities behind the children’s playground equipment at Lemon’s Park and also across from the equipment. Ms. Schwartz stated that the Pilot Club was also having their fund raiser that day as well. Ms. Schwartz commented that they would like to have extra trash bins and also be able to block off the gate as had been discussed at an earlier meeting. Mr. Howard commented that that had been discussed and there would be a couple of City employees on duty that day. Mr. Ted Whitson commented that they would also need the chalk machine to mark off some areas. Recreation Director Pinkall commented that it may work better to use the paint sprayer and that could be mowed over later.
Ms. Schwartz questioned if there could be a police officer there to visit with the kids. Police Chief Steve Holmes commented that he could have someone there for a while, but not all day. Chief Holmes questioned what time they wanted the park open. Ms. Schwartz commented that they would need in by 7 a.m. Chief Holmes commented that it was usually open at daybreak. Ms. Schwartz commented that they would probably put up a big tent the night before. Mr. Whitson commented that they should be wrapping things up around 5:00 p.m.
Ms. Schwartz questioned if they would be able to use the trail between Lemon’s Park and Sixth Street Park. Chief Holmes commented that they would have to cross the railroad tracks. Public Works Director Russell Rambat commented that it was a little grown up, but they could get through. Mayor Hlavachick commented that he had used it and it was not too bad. Commissioner Graf commented that they may want to get hold of Central Kansas Railroad to be sure that it was safe.
Mr. Howard commented that he would like to have another meeting with them before Labor Day. Ms. Schwartz stated that they meet each Wednesday.
CONSIDERATION AND APPROVAL OF 2010 BUDGETED MONEY TO BE USED FOR MAINTENANCE SHOP BUILDING INSTEAD OF A PICK-UP PURCHASE:
Recreation Director Bruce Pinkall commented that his department did not need the pick-up that he had budgeted for this year due to being able to get the truck that Mr. Rambat had available. Mr. Pinkall stated that he would like to have permission to purchase a maintenance facility instead. Mr. Pinkall commented that they would start as a department by framing the building out. Mayor Hlavachick asked what was there now. Mr. Pinkall commented that Southwest Truck had donated one of the buildings and Humble Pie had donated an old building from water resources that would handle the mower. Mr. Pinkall added that there were also vehicles stored at Lemon’s Park.
Commissioner Skaggs questioned if this new building would replace the others. Mr. Pinkall commented that they would not yet, but would be in the future. Mr. Pinkall added that some things in those buildings were functional and they were secure and do not leak, so they were used a little differently. Commissioner Graf questioned what the maintenance building would be used for. Mr. Pinkall stated that it would house equipment, two mowers, a tractor, the gator and the golf cart. Mr. Pinkall added that Mr. George Brown could use it to do maintenance on the mowers and tractor. Commissioner Skaggs questioned if it would have heat. Mr. Pinkall stated that it would have electricity, but no gas.
Mr. Pinkall commented that the size of the building would depend on the pricing of material and making a layout of the equipment. Commissioner Skaggs questioned if City staff were qualified to do quality construction. Mr. Pinkall commented that one of the guys at the parks department had experience in construction and he would be helping. Commissioner Skaggs commented that he thought that everything at the park looked good and he wanted it to continue to look good. Commissioner Graf questioned the total cost of the building. Mr. Pinkall commented that, with material and concrete, it would be around $18,500.
Mayor Hlavachick commented that this was one of the benefits of what can happen when we hand down equipment and that, with the money that had been put back for the pick-up, Mr. Pinkall could look at purchasing a new building. Mayor Hlavachick added that he liked the idea. Mr. Pinkall commented that cooperation helps to make things work well. Commissioner Peltier commented that Mr. Pinkall should be able to go a long way with $18,500.
A motion by Commissioner Peltier to allow the recreation department to substitute a 30 x 40 building instead of a pick-up purchase. The motion was seconded by Commissioner Taylor and carried unanimously. Mr. Pinkall commented that he would come back with a detailed plan.
CONSIDERATION AND APPROVAL OF LOW BID FOR A MOWER PURCHASE FOR THE CEMETERY:
Public Works Director Russell Rambat commented that they were looking to replace a mower at the cemetery and that the last replacement was in 2005. Mr. Rambat stated that Cemetery Sexton Butch Simpson commented that he had one that was going downhill and was not worth repairing, Mr. Rambat added that the cemetery needs to keep their fleet up and that the mowers were used a lot.
Mr. Rambat informed the Commission that L & W Repair sent in a bid for $7,847 and BTI sent in a bid for $2,700. Mr. Rambat explained that the configuration of the decks was the biggest concern for cutting around the stones and a floating deck gave them the results they needed. Mr. Rambat added that there was nothing wrong with the John Deere, but the floating deck was a real big time saver.
Mayor Hlavachick questioned if they had specked it out with the floating deck. Mr. Rambat explained that they had not and that grasshopper was one of the few that had it. Mr. Simpson added that they were limited on the size of the deck because of the distance between the rows. Commissioner Peltier questioned if this was a rider mower. Mr. Rambat stated that it was. Mr. Simpson commented that they could not really use a big deck that much since they were limited to using it in the open areas and their main concern was the main area.
Mr. Rambat explained that distributors have a problem with overlapping territories and competing with each other. Commissioner Skaggs asked if they received good service from L & W Repair. Mr. Simpson stated that they do and that they keep parts on the shelf in case of breakdowns and there were no other dealers that close. Mr. Simpson added that L & W Repair also comes and picks them up if they need to.
A motion by Commissioner Skaggs to approve the purchase of the new grasshopper from L & W Repair for $7,847. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF LOW BID FOR THE STOUT STREET PROJECT:
Mr. Rambat commented that bids for the Stout Street project had been opened last week and that there would be about 140’ at First Street and Stout Street replaced with 8” concrete and a mill and overlay up to Walnut Street.
Mr. Rambat stated that three bids had been returned. Mr. Rambat stated that APAC Shears was the low bidder at $244,432.50 and after reviewing their bid, City staff would like to recommend accepting their bid for the Stout Street project. Mayor Hlavachick commented that APAC Shears had done a lot of work for the City. Mr. Howard added that they were doing the water project downtown and they were good contractors. Mr. Rambat commented that their initial start date was September 27th.
A motion by Commissioner Taylor to accept the bid from APAC Shears for the Stout Street project in the amount of $244,432.50. Commissioner Peltier seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL AUTHORIZING THE CITY MANAGER TO SIGN THE NOTICE OF AWARD FOR THE STOUT STREET PROJECT:
Mr. Rambat stated that he would recommend to the Commission that they authorize the City Manager to sign the Notice of Award for APAC Shears on the Stout Street project that was just discussed. Commissioner Skaggs questioned if this was the normal procedure to have the City Manager sign these documents. Mr. Rambat commented that this was just a paper trail for the successful bidder. Mr. Howard added that it was a formality in the industry.
A motion by Commissioner Skaggs to authorize the City Manager to sign the Notice of Award. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1007 AMENDING CITY MUNICIPAL CODE PROVIDING FOR DEFINITIONS IN ADDITION TO THE UNIFORM PLUMBING CODE:
Building Inspector Brad Blankenship commented that this ordinance would clean up the code book since it had not been updated. Mr. Blankenship explained that this follows the Kansas State Statutes that states that two years have to pass between a journeyman and master or if you have four years of field service, you can go straight to a masters with verification. Mr. Blankenship commented that the City code states that it had to be three years, so this would keep up with what the State allows and this helps out our local plumbers so they do not have the waiting period. Mr. Howard added that this also makes the license recognized throughout the State.
Mr. Blankenship stated that the Building Board had discussed raising the testing grade from 70% to 75%, but they had turned it down by lack of a motion.
The following Ordinance 1007 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.16.040 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR DEFINITIONS IN ADDITION TO THE UNIFORM PLUMBING CODE. A motion by Commissioner Graf to accept Ordinance 1007. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1008 AMENDING CITY MUNICIPAL CODE PROVIDING THE ADOPTION OF THE NATIONAL ELECTRICAL CODE OF 2008 WITH THE 2007 ELECTRICAL SAFETY CODE:
Mr. Blankenship commented that this was updating the books again and that it was a little embarrassing to have to tell chemical engineers that we were using the 1999 electrical code dates. Mr. Blankenship commented that new codes come out every two years, but you want to go back one update so that the contractors have time to get used to them.
The following Ordinance 1008 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.08.010 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR THE ADOPTION OF THE NATIONAL ELECTRICAL CODE OF 2008 WITH THE 2007 ELECTRICAL SAFETY CODE. A motion by Commissioner Peltier to approve Ordinance 1008. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Big Brothers:
City Manager Howard commented that the Big Brothers representatives had come by and wanted to express their thanks to the Commission for allowing them to use the space at the Community Center.
• Sandy Creek plat:
Mr. Howard commented that the milar for the Sandy Creek Addition had been signed and filed at the Register of Deeds. Mr. Howard stated that as soon as City Attorney Ken Van Blaricum returned, the sale of the property to the church could be finalized. Commissioner Skaggs asked what a ‘milar’ was. Mr. Howard explained that it was the material that the plat was printed on.
Public Works:
• Park equipment:
Public Works Director Rambat commented that parks superintendent Mark Eckhoff had drawn out a plan for park equipment at Hampton-Pennock Park as requested by Commissioner Peltier. Mr. Rambat added that once the equipment was picked out, they would take it to the Recreation Board for their approval. Mr. Rambat commented that it would come to the Commission for their approval as well.
Mr. Rambat explained that they were also looking at a unisex bathroom since there was water available and a sewer line within 100’ to 150’.
Building Inspection:
• American Legion building:
Building Inspector Brad Blankenship commented that the work on the American Legion building had been completed. Mr. Blankenship stated that they had placed a white arch off of the roof so that the water would not all fall directly on the front porch. Mr. Blankenship added that they had also put in two more gutters.
• 5th and Jackson:
Mr. Blankenship informed the Commission that the house had been removed at Fifth Street and Jackson Street to make room for the new Filley Foundation. Mr. Blankenship commented that the basement had been filled in and that Mr. Stan Reimer really appreciated all that the City had done. Commissioner Skaggs questioned if they had dug out the old basement foundation. Mr. Blankenship stated that they had and they had a clay base put back in and wheel rolled. Mr. Blankenship commented that Mr. Reimer felt it would all be done in a year and a half.
Electric Department:
• New peak:
Energy Agent Kenny Kreutzer informed the Commission that the City had set a new peak at 23.9 mega watts and that the peak last year was 22.7. Commissioner Peltier asked how we did. Mr. Kreutzer stated that we did well. Commissioner Taylor questioned if we were still okay with the 112% coverage. Mr. Kreutzer commented that we have 43 mega watts of capacity available to us now, so you figure 23.9 with the 112% and we still have a lot. Mr. Kreutzer added that 15 mega watts of that were bought capacity. Mr. Kreutzer explained that you want to pick up your own load so that if you lose ties, you can hold your own. Commissioner Taylor asked if we were close to the 112% with our load. Mr. Kreutzer answered that we had never had a firm contract before. Commissioner Taylor commented that we used to have to generate 112% above our peak and we were always in compliance, but now we were guaranteed with the firm power contract. Mr. Howard commented that we would have had to in the past, because we could not get a firm power contract except for the short term contract with Aquila.
• Diesels and Steam engines:
Power Plant Superintendent Ernie Smith commented that they had run both diesels and the steam engine on Wednesday, August 11th and had produced 28.1 mega watts.
Utility Department/City Clerk:
• American Legion donation:
City Clerk LuAnn Kramer commented that she had given the Commission a report that showed the total utility donation to the American Legion. Ms. Kramer stated that the two bills that had been donated were less than the bills this time last year.
Mayor:
• Fireman certificates:
Mayor Hlavachick recognized firemen Daniel Decker, Todd Hoffman and Craig Shaw for their accomplishments in completing training in the FEMA National Fire Academy.
Commission:
• Meeting time August 23rd:
Commissioner Graf questioned why the meeting on the 23rd was at 12:30 p.m. Mr. Howard stated that it was more convenient and should only last about five minutes. Mr. Howard explained that this was a public hearing to file the application for the wastewater treatment plant improvements and not an acceptance of the grant or loan.
• 10th Street and Main Street:
Commissioner Peltier questioned if there could be no parking on Main Street across from Ampride, because if there were trucks parked there, there was no line of vision to oncoming traffic. Chief Holmes commented that they park there to go to Ampride and that was the only place they can park along Highway 281. Chief Holmes added that there was that problem at other intersections. Commissioner Peltier commented that it would help if they backed up thirty to forty feet. Mr. Howard commented that that may be KDOT’s jurisdiction. Chief Holmes stated that he would check with KDOT.
RECESS:
A motion by Commissioner Taylor to recess until Monday, August 23rd at 12:30 p.m. The motion was seconded by Commissioner Graf and carried unanimously.
_______________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
AUGUST 16, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Russell Rambat Public Works Director
Steve Holmes Chief of Police
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the regular meeting of August 02, 2010. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
PUBLIC HEARING ON PROPOSED 2011 CITY OF PRATT BUDGET:
• OPEN PUBLIC HEARING:
Mayor Hlavachick opened the public hearing at 5:02 p.m. on the proposed 2011 City of Pratt budget.
• DISCUSSSION ON PROPOSED 2011 CITY OF PRATT BUDGET:
Finance Director Diana Garten commented that this was the same budget that had been published. Ms. Garten reminded the Commission that they had added funds to Travel and Tourism for an additional employee. Mayor Hlavachick commented that he felt it was a good idea hiring an extra person. Commissioner Taylor questioned if the 2010 budget could be amended if we find the person before 2011. Ms. Garten explained that they were working on the job description so it was going to be close, but there was some room if it did happen. City Manager Dave Howard commented that they should have the job description for the Commission to review by the first of November. Recreation Director Bruce Pinkall stated that they have a lot of it together.
Commissioner Skaggs questioned if it was normal to not have any public input during the hearing. Mayor Hlavachick commented that there was usually input throughout the budget year when we are purchasing something or starting a project, so this was normal.
• CLOSE PUBLIC HEARING:
Mayor Hlavachick closed the public hearing at 5:07 p.m.
• APPROVE 2011 CITY OF PRATT BUDGET:
A motion by Commissioner Peltier to approve the 2011 City of Pratt budget as presented. Commissioner Taylor seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1006 TO INCREASE TAX REVENUES FOR THE 2011 BUDGET YEAR:
Ms. Garten commented that this ordinance was necessary because the tax levied was higher than the previous year. Commissioner Peltier questioned if this was needed because of the valuation from the County. Ms. Garten explained that the levy was on gross and without the revitalization program.
The following Ordinance 1006 was then presented to the Commission for their approval: AN ORDINANCE ATTESTING TO AN INCREASE IN TAX REVENUES FOR BUDGET YEAR 2011 FOR THE CITY OF PRATT, KANSAS. A motion by Commissioner Peltier to approve Ordinance 1006. The motion was seconded by Commissioner Graf and carried unanimously.
UPDATE ON PRATT FEST ACTIVITIES OVER LABOR DAY WEEKEND:
Ms. Joy Schwartz, Leadership Class of 2010, informed the Commission that she was there to update them on the Labor Day weekend activities and to let them know that they had down sized a little bit and have added a few activities as well. Ms. Schwartz commented that they were going to have a dog show, inflatables and a dunk tank. Ms. Schwartz added that there would be an amazing race to start things off. Ms. Schwartz stated that there would be local vendors and a talent show, so they would need electricity.
Ms. Schwartz commented that there would be activities behind the children’s playground equipment at Lemon’s Park and also across from the equipment. Ms. Schwartz stated that the Pilot Club was also having their fund raiser that day as well. Ms. Schwartz commented that they would like to have extra trash bins and also be able to block off the gate as had been discussed at an earlier meeting. Mr. Howard commented that that had been discussed and there would be a couple of City employees on duty that day. Mr. Ted Whitson commented that they would also need the chalk machine to mark off some areas. Recreation Director Pinkall commented that it may work better to use the paint sprayer and that could be mowed over later.
Ms. Schwartz questioned if there could be a police officer there to visit with the kids. Police Chief Steve Holmes commented that he could have someone there for a while, but not all day. Chief Holmes questioned what time they wanted the park open. Ms. Schwartz commented that they would need in by 7 a.m. Chief Holmes commented that it was usually open at daybreak. Ms. Schwartz commented that they would probably put up a big tent the night before. Mr. Whitson commented that they should be wrapping things up around 5:00 p.m.
Ms. Schwartz questioned if they would be able to use the trail between Lemon’s Park and Sixth Street Park. Chief Holmes commented that they would have to cross the railroad tracks. Public Works Director Russell Rambat commented that it was a little grown up, but they could get through. Mayor Hlavachick commented that he had used it and it was not too bad. Commissioner Graf commented that they may want to get hold of Central Kansas Railroad to be sure that it was safe.
Mr. Howard commented that he would like to have another meeting with them before Labor Day. Ms. Schwartz stated that they meet each Wednesday.
CONSIDERATION AND APPROVAL OF 2010 BUDGETED MONEY TO BE USED FOR MAINTENANCE SHOP BUILDING INSTEAD OF A PICK-UP PURCHASE:
Recreation Director Bruce Pinkall commented that his department did not need the pick-up that he had budgeted for this year due to being able to get the truck that Mr. Rambat had available. Mr. Pinkall stated that he would like to have permission to purchase a maintenance facility instead. Mr. Pinkall commented that they would start as a department by framing the building out. Mayor Hlavachick asked what was there now. Mr. Pinkall commented that Southwest Truck had donated one of the buildings and Humble Pie had donated an old building from water resources that would handle the mower. Mr. Pinkall added that there were also vehicles stored at Lemon’s Park.
Commissioner Skaggs questioned if this new building would replace the others. Mr. Pinkall commented that they would not yet, but would be in the future. Mr. Pinkall added that some things in those buildings were functional and they were secure and do not leak, so they were used a little differently. Commissioner Graf questioned what the maintenance building would be used for. Mr. Pinkall stated that it would house equipment, two mowers, a tractor, the gator and the golf cart. Mr. Pinkall added that Mr. George Brown could use it to do maintenance on the mowers and tractor. Commissioner Skaggs questioned if it would have heat. Mr. Pinkall stated that it would have electricity, but no gas.
Mr. Pinkall commented that the size of the building would depend on the pricing of material and making a layout of the equipment. Commissioner Skaggs questioned if City staff were qualified to do quality construction. Mr. Pinkall commented that one of the guys at the parks department had experience in construction and he would be helping. Commissioner Skaggs commented that he thought that everything at the park looked good and he wanted it to continue to look good. Commissioner Graf questioned the total cost of the building. Mr. Pinkall commented that, with material and concrete, it would be around $18,500.
Mayor Hlavachick commented that this was one of the benefits of what can happen when we hand down equipment and that, with the money that had been put back for the pick-up, Mr. Pinkall could look at purchasing a new building. Mayor Hlavachick added that he liked the idea. Mr. Pinkall commented that cooperation helps to make things work well. Commissioner Peltier commented that Mr. Pinkall should be able to go a long way with $18,500.
A motion by Commissioner Peltier to allow the recreation department to substitute a 30 x 40 building instead of a pick-up purchase. The motion was seconded by Commissioner Taylor and carried unanimously. Mr. Pinkall commented that he would come back with a detailed plan.
CONSIDERATION AND APPROVAL OF LOW BID FOR A MOWER PURCHASE FOR THE CEMETERY:
Public Works Director Russell Rambat commented that they were looking to replace a mower at the cemetery and that the last replacement was in 2005. Mr. Rambat stated that Cemetery Sexton Butch Simpson commented that he had one that was going downhill and was not worth repairing, Mr. Rambat added that the cemetery needs to keep their fleet up and that the mowers were used a lot.
Mr. Rambat informed the Commission that L & W Repair sent in a bid for $7,847 and BTI sent in a bid for $2,700. Mr. Rambat explained that the configuration of the decks was the biggest concern for cutting around the stones and a floating deck gave them the results they needed. Mr. Rambat added that there was nothing wrong with the John Deere, but the floating deck was a real big time saver.
Mayor Hlavachick questioned if they had specked it out with the floating deck. Mr. Rambat explained that they had not and that grasshopper was one of the few that had it. Mr. Simpson added that they were limited on the size of the deck because of the distance between the rows. Commissioner Peltier questioned if this was a rider mower. Mr. Rambat stated that it was. Mr. Simpson commented that they could not really use a big deck that much since they were limited to using it in the open areas and their main concern was the main area.
Mr. Rambat explained that distributors have a problem with overlapping territories and competing with each other. Commissioner Skaggs asked if they received good service from L & W Repair. Mr. Simpson stated that they do and that they keep parts on the shelf in case of breakdowns and there were no other dealers that close. Mr. Simpson added that L & W Repair also comes and picks them up if they need to.
A motion by Commissioner Skaggs to approve the purchase of the new grasshopper from L & W Repair for $7,847. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF LOW BID FOR THE STOUT STREET PROJECT:
Mr. Rambat commented that bids for the Stout Street project had been opened last week and that there would be about 140’ at First Street and Stout Street replaced with 8” concrete and a mill and overlay up to Walnut Street.
Mr. Rambat stated that three bids had been returned. Mr. Rambat stated that APAC Shears was the low bidder at $244,432.50 and after reviewing their bid, City staff would like to recommend accepting their bid for the Stout Street project. Mayor Hlavachick commented that APAC Shears had done a lot of work for the City. Mr. Howard added that they were doing the water project downtown and they were good contractors. Mr. Rambat commented that their initial start date was September 27th.
A motion by Commissioner Taylor to accept the bid from APAC Shears for the Stout Street project in the amount of $244,432.50. Commissioner Peltier seconded the motion and it passed unanimously.
CONSIDERATION AND APPROVAL AUTHORIZING THE CITY MANAGER TO SIGN THE NOTICE OF AWARD FOR THE STOUT STREET PROJECT:
Mr. Rambat stated that he would recommend to the Commission that they authorize the City Manager to sign the Notice of Award for APAC Shears on the Stout Street project that was just discussed. Commissioner Skaggs questioned if this was the normal procedure to have the City Manager sign these documents. Mr. Rambat commented that this was just a paper trail for the successful bidder. Mr. Howard added that it was a formality in the industry.
A motion by Commissioner Skaggs to authorize the City Manager to sign the Notice of Award. The motion was seconded by Commissioner Peltier and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1007 AMENDING CITY MUNICIPAL CODE PROVIDING FOR DEFINITIONS IN ADDITION TO THE UNIFORM PLUMBING CODE:
Building Inspector Brad Blankenship commented that this ordinance would clean up the code book since it had not been updated. Mr. Blankenship explained that this follows the Kansas State Statutes that states that two years have to pass between a journeyman and master or if you have four years of field service, you can go straight to a masters with verification. Mr. Blankenship commented that the City code states that it had to be three years, so this would keep up with what the State allows and this helps out our local plumbers so they do not have the waiting period. Mr. Howard added that this also makes the license recognized throughout the State.
Mr. Blankenship stated that the Building Board had discussed raising the testing grade from 70% to 75%, but they had turned it down by lack of a motion.
The following Ordinance 1007 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.16.040 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR DEFINITIONS IN ADDITION TO THE UNIFORM PLUMBING CODE. A motion by Commissioner Graf to accept Ordinance 1007. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1008 AMENDING CITY MUNICIPAL CODE PROVIDING THE ADOPTION OF THE NATIONAL ELECTRICAL CODE OF 2008 WITH THE 2007 ELECTRICAL SAFETY CODE:
Mr. Blankenship commented that this was updating the books again and that it was a little embarrassing to have to tell chemical engineers that we were using the 1999 electrical code dates. Mr. Blankenship commented that new codes come out every two years, but you want to go back one update so that the contractors have time to get used to them.
The following Ordinance 1008 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.08.010 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR THE ADOPTION OF THE NATIONAL ELECTRICAL CODE OF 2008 WITH THE 2007 ELECTRICAL SAFETY CODE. A motion by Commissioner Peltier to approve Ordinance 1008. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Big Brothers:
City Manager Howard commented that the Big Brothers representatives had come by and wanted to express their thanks to the Commission for allowing them to use the space at the Community Center.
• Sandy Creek plat:
Mr. Howard commented that the milar for the Sandy Creek Addition had been signed and filed at the Register of Deeds. Mr. Howard stated that as soon as City Attorney Ken Van Blaricum returned, the sale of the property to the church could be finalized. Commissioner Skaggs asked what a ‘milar’ was. Mr. Howard explained that it was the material that the plat was printed on.
Public Works:
• Park equipment:
Public Works Director Rambat commented that parks superintendent Mark Eckhoff had drawn out a plan for park equipment at Hampton-Pennock Park as requested by Commissioner Peltier. Mr. Rambat added that once the equipment was picked out, they would take it to the Recreation Board for their approval. Mr. Rambat commented that it would come to the Commission for their approval as well.
Mr. Rambat explained that they were also looking at a unisex bathroom since there was water available and a sewer line within 100’ to 150’.
Building Inspection:
• American Legion building:
Building Inspector Brad Blankenship commented that the work on the American Legion building had been completed. Mr. Blankenship stated that they had placed a white arch off of the roof so that the water would not all fall directly on the front porch. Mr. Blankenship added that they had also put in two more gutters.
• 5th and Jackson:
Mr. Blankenship informed the Commission that the house had been removed at Fifth Street and Jackson Street to make room for the new Filley Foundation. Mr. Blankenship commented that the basement had been filled in and that Mr. Stan Reimer really appreciated all that the City had done. Commissioner Skaggs questioned if they had dug out the old basement foundation. Mr. Blankenship stated that they had and they had a clay base put back in and wheel rolled. Mr. Blankenship commented that Mr. Reimer felt it would all be done in a year and a half.
Electric Department:
• New peak:
Energy Agent Kenny Kreutzer informed the Commission that the City had set a new peak at 23.9 mega watts and that the peak last year was 22.7. Commissioner Peltier asked how we did. Mr. Kreutzer stated that we did well. Commissioner Taylor questioned if we were still okay with the 112% coverage. Mr. Kreutzer commented that we have 43 mega watts of capacity available to us now, so you figure 23.9 with the 112% and we still have a lot. Mr. Kreutzer added that 15 mega watts of that were bought capacity. Mr. Kreutzer explained that you want to pick up your own load so that if you lose ties, you can hold your own. Commissioner Taylor asked if we were close to the 112% with our load. Mr. Kreutzer answered that we had never had a firm contract before. Commissioner Taylor commented that we used to have to generate 112% above our peak and we were always in compliance, but now we were guaranteed with the firm power contract. Mr. Howard commented that we would have had to in the past, because we could not get a firm power contract except for the short term contract with Aquila.
• Diesels and Steam engines:
Power Plant Superintendent Ernie Smith commented that they had run both diesels and the steam engine on Wednesday, August 11th and had produced 28.1 mega watts.
Utility Department/City Clerk:
• American Legion donation:
City Clerk LuAnn Kramer commented that she had given the Commission a report that showed the total utility donation to the American Legion. Ms. Kramer stated that the two bills that had been donated were less than the bills this time last year.
Mayor:
• Fireman certificates:
Mayor Hlavachick recognized firemen Daniel Decker, Todd Hoffman and Craig Shaw for their accomplishments in completing training in the FEMA National Fire Academy.
Commission:
• Meeting time August 23rd:
Commissioner Graf questioned why the meeting on the 23rd was at 12:30 p.m. Mr. Howard stated that it was more convenient and should only last about five minutes. Mr. Howard explained that this was a public hearing to file the application for the wastewater treatment plant improvements and not an acceptance of the grant or loan.
• 10th Street and Main Street:
Commissioner Peltier questioned if there could be no parking on Main Street across from Ampride, because if there were trucks parked there, there was no line of vision to oncoming traffic. Chief Holmes commented that they park there to go to Ampride and that was the only place they can park along Highway 281. Chief Holmes added that there was that problem at other intersections. Commissioner Peltier commented that it would help if they backed up thirty to forty feet. Mr. Howard commented that that may be KDOT’s jurisdiction. Chief Holmes stated that he would check with KDOT.
RECESS:
A motion by Commissioner Taylor to recess until Monday, August 23rd at 12:30 p.m. The motion was seconded by Commissioner Graf and carried unanimously.
_______________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
____________________________________
LUANN KRAMER, City Clerk
09/07/10 City Commission meeting agenda
TUESDAY
SEPTEMBER 07, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – August 16, 2010 Regular City Commission meeting
August 23, 2010 Recessed City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Proclamation: Alcohol and Drug Addition National Recovery Month – Claudine Willett
5.2 Appoint Satish Morar to replace Rhonda Reynolds on the Convention and Tourism Committee – Jan Scarbrough
5.3 Radio Read, Handheld Meter Reading Equipment and Software System – Lou Kramer, Kelly Hemphill and Dave Howard
5.4 Upgrade of Angood Field in Lemon Park – Information Only – Bruce Pinkall
5.5 Skyline High School After Prom 5K Run – Steve Holmes
5.6 Authorize Voting Delegate(s) at League’s Annual Conference in October – Mayor and Commission
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
SEPTEMBER 07, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – August 16, 2010 Regular City Commission meeting
August 23, 2010 Recessed City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Proclamation: Alcohol and Drug Addition National Recovery Month – Claudine Willett
5.2 Appoint Satish Morar to replace Rhonda Reynolds on the Convention and Tourism Committee – Jan Scarbrough
5.3 Radio Read, Handheld Meter Reading Equipment and Software System – Lou Kramer, Kelly Hemphill and Dave Howard
5.4 Upgrade of Angood Field in Lemon Park – Information Only – Bruce Pinkall
5.5 Skyline High School After Prom 5K Run – Steve Holmes
5.6 Authorize Voting Delegate(s) at League’s Annual Conference in October – Mayor and Commission
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
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