05/16/16-Approved Regular City Commission Meeting Minutes

MONDAY

May 16, 2016

The Governing Body of the City of Pratt met in Regular session in the Commission Room located in City Hall.

PRESENT:                  

 

Bill Hlavachick             Vice-Mayor

Jeff Taylor                    Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner
          
ALSO PRESENT:        

 

LuAnn Kramer             City Clerk

Ken Van Blaricum       City Attorney  
Diana Garten                Finance Director
Gary Myers                   Chief of Police 
Russell Rambat             Public Works Dir.
Brad Blankenship         Building Inspector
Bruce Pinkall                Recreation Director
                                                                                                                                                          
CALL TO ORDER: 

The regular meeting was called to order by Vice-Mayor Hlavachick.  The Vice-Mayor instructed the Clerk to note that all Commissioners were present with the exception of Mayor Kumberg. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Taylor led the staff and audience in the invocation and Vice-Mayor Hlavachick led the Pledge of Allegiance. 

MINUTES:

Commissioner Meyer made a motion to approve the minutes of the May 02, 2016 regular Commission meeting.  The motion was seconded by Commissioner Skaggs and carried unanimously. 

BUSINESS:

CONSIDERATION AND APPROVAL OF THE KDHE LOAN AMENDMENT NO. 4 APPLICATION

·        Loan Amendment No. 4 Application to Increase Loan Amount to $4,397,038.00

·        Equipment Purchase:

     o   Air Capital ($199,204)

o   Allwater Supply ($10,242.80)

·        Change Order No. 2 with APAC ($547,128.00) for Installation of Equipment, Etc.

·        Contract Amendment No. 2 with EBH Engineering ($265,000.00) 

EBH Engineer Alan Luttrell stated that the original plan on the wastewater treatment plant was to upgrade the digesters and we had an estimate cost of $1.6 million.  Mr. Luttrell added that we looked at different ways to fund it and how we could be innovative tapping into money KDHE had in their loan program.  Mr. Luttrell commented that we ended up getting 40% forgiveness on their loan since we were using energy efficient sources.  Mr. Luttrell explained that the first loan amendment pushed the payment date back six months.  Mr. Luttrell stated that the original plant was built in 2001 and, based on an EPA audit, improvements to other parts of the facility were added to improve the overall efficiency, which increased the loan amount to $3.4 million with $656,800 in forgiveness.   

Mr. Luttrell informed the Commission that problems started shortly after the plant was running.  Mr. Luttrell explained that a standard anaerobic system uses air and pushed more air than oxygen and we were using an oxygen process.  Mr. Luttrell added that some of the equipment had not worked as good as it should have and there were operational issues that had to be dealt with.  Mr. Luttrell commented that it all collapsed at one time, so he stepped up to the plate and EBH bought fifteen year old used equipment and got it working.  Mr. Luttrell stated that they figured out where the problems were last year.  Mr. Luttrell explained that you decant a lot more water and dried sludge which makes the process work pretty good; however, that was different from the initial plan.  Mr. Luttrell stated that they had to sort out what would work and what would not.  Mr. Luttrell commented that it was simple to operate and cost effective.  Mr. Luttrell commented that the upgrade after the audit put the loan amount to $2.7 million and KDHE came back with more loan forgiveness to upgrade the plant and help us solve the problem; therefore, we were back to where we were at that one point.  Mr. Luttrell stated that the staff worked hard with us and the City was going to have a great product out there.

Mr. Luttrell stated that the loan amendment #4 would buy the upgrade on the oxygen generating and compressor equipment from Air Capital Equipment out of Wichita for $199,204 and we would have someone close by if there were any problems.  Mr. Luttrell added that we would also purchase an upgrade of the polymer feed equipment from Allwater Supply out of Colorado for $10,242.80.  Mr. Luttrell stated that the agreement with APAC-Kansas was still open and retainage had been held back so we had negotiated with them.  Mr. Luttrell commented that Change Order #2 was in the amount of $547,128, which would include the installation of the equipment, upgrade the building roof, handrails on the building roof, digester decanting lines and equipment, telemetry equipment and other miscellaneous work.  Mr. Luttrell explained that the EBH Engineering contract amendment #2 was in the amount of $265,000. 

Mr. Luttrell stated that he had laid all the cards on the table.  Commissioner Taylor commented that City staff had caught the Commission up earlier and they let them know that EBH had done a lot to keep things up.  Mr. Luttrell stated that there was night and day difference in the system.  Mr. Luttrell commented that they had a meeting to go over the plans and specs with the staff and had incorporated their ideas.  Commissioner Meyer questioned if the patrons would see an increase.  Finance Director Garten stated that they should not with the 40% forgiveness over the total loan amount.  Ms. Garten added that we were paying $93,000 twice a year and that would be going to $90,000 and the life of the loan was the same.  Ms. Garten commented that this was a twenty year loan and it was down now to fifteen.  Mr. Luttrell commented that there may need to be a rate increase in two or three years.  Ms. Garten stated that there were some savings, but we would need to evaluate it again in two to three years.   

Commissioner Meyer questioned what the time line was for this.  Mr. Luttrell stated that the plant should be completed by the end of September or early October, depending on when we get the equipment.  Commissioner Skaggs asked what the life span of the plant would be.  Mr. Luttrell explained that it should last twenty years but the equipment might need work in ten.  Mr. Luttrell added that the expenses should not be that much.  Commissioner Meyer asked what would happen to the equipment that was going to be pulled out.  Mr. Luttrell stated that some of it was owned by EBH and some by the City, but we would work that out.  Mr. Luttrell commented that he was not sure on the resale value. 

After little more discussion, Commissioner Taylor made a motion to approve the KDHE Loan Amendment #4 application.  The motion was seconded by Commissioner Skaggs and carried unanimously.

CONSIDERATION AND APPROVAL OF THE APPOINTMENTS TO THE PLANNING & ZONING COMMISSION: 

Building Inspector Blankenship stated that the appointments of Ms. Linda Fletcher and Mr. Tom Haltom were to expire on May 20^th and they had expressed interest in serving another three year term.  Mr. Blankenship commented that the Planning Commission recommended their reappointments.  Commissioner Meyer made a motion to approve Ms. Linda Fletcher and Mr. Tom Haltom to an additional three year term on the Planning and Zoning Commission.  The motion was seconded by Commissioner Skaggs and carried unanimously. 

CONSIDERATION AND APPROVAL OF LOW BID ON A PICK-UP FOR THE METER READERS: 

City Clerk Kramer informed the Commission that she had gone out for bids on a used replacement pick-up for the Meter Readers.  Ms. Kramer stated that she had budgeted for five years for a pick-up and their current pick-up had been handed down from the street department.  Ms. Kramer explained that the 1994 Chevy ¾ ton pick-up would be sold at the auction later this year along with other City vehicles.   

Ms. Kramer commented that she had sent bids to Mid-Kansas Auto Sales, Lanterman Motors and Doug Reh Chevrolet.  Ms. Kramer stated that Mid-Kansas Auto Sales bid $14,800 for a 2011 Ford F-150 extended cab with 103,300 miles, Doug Reh Chevrolet bid $15,799 for a 2010 Chevrolet with 106,614 miles, a 2012 Chevrolet for $18,900 with 101,322 miles and also a 2009 Chevy Silverado for $19,800 with 73,062 miles.  Ms. Kramer recommended that the Commission approve the low bid submitted by Mid-Kansas Auto Sales for a 2011 Ford F-150 in the amount of $14,800. 

Commissioner Meyer commended Ms. Kramer for looking at used vehicles.  Ms. Kramer stated that it was a very nice truck for the money and Mid-Kansas did not usually get to bid vehicles since we buy new more often than not.  Commissioner Taylor made a motion to approve the purchase of the 2011 Ford F-150 extended cab pick-up for $14,800 from Mid-Kansas Auto Sales.  The motion was seconded by Commissioner Meyer and carried unanimously. 

OPEN AGENDA: 

·        Dividend Check: 

Mr. Rich Sanders, Sanders Agency, presented the Commission with the annual dividend check in the amount of $73,029.11.  Mr. Sanders stated that the City participates in the KMU program with other Cities in Kansas and that program had been around for about forty years. 

REPORTS:

Building Inspections: 

·        Weed letters:

Building Inspector Blankenship stated that he was slowly getting a handle on the weed letters.  Mr. Blankenship commented that there were still those that we had to mow.  Commissioner Skaggs questioned if we get paid for those.  Mr. Blankenship stated that we do have a few that pay, but the rest go on a lien against the property. 

·        Abandoned vehicles: 

Mr. Blankenship stated that he had sent out a few letters for abandoned vehicles. 

·        Clean-up week: 

Mr. Blankenship commented that clean-up week had put a dent in the trash problems, which helps with his job. 

·        Site trailer: 

Mr. Blankenship stated that the site trailer for Arby’s had dropped and the engineers and surveyors had Sunday as their start date, but they actually started today. 

·        Casey’s: 

Mr. Blankenship stated that he had still not heard anything from Casey’s, but he hoped he had the plans this week.  Commissioner Skaggs commented that he thought we had the plans and had revised them.  Mr. Blankenship explained that he had the site plan and had revised those for extra truck parking.  Mr. Blankenship added that they had only twelve truck spots and City Manager Howard went back to them about utilizing forty truck spots.  Mr. Blankenship commented that they were waiting on KDOT for the agreement that would close one of the entrances and expand the east one.  Mr. Blankenship stated that they had waited for our approval of the site plan and then would move to the next step.  Commissioner Taylor asked if the forty truck spots were on concrete.  Mr. Blankenship stated that they were and that would make a nice project for a concrete company.  Commissioner Taylor commented that that would hold the dirt down.  Mr. Blankenship stated that they would be scrapping what was there and redoing it.  Commissioner Hlavachick questioned if they would be removing the underground tanks.  Mr. Blankenship stated that they would be, then KDHE would test the soil.  Mr. Blankenship added that they would get it filled in and get going.  Commissioner Hlavachick asked if Paso Junction was shut down.  Commissioner Meyer stated that they were only selling fuel.

Public Works:

 

·        Arby’s: 

Public Works Director Rambat stated that the water department had worked out at the Arby’s location last week to work on the water and sewer lines and the electric department would be doing the temporary electric.  Mr. Blankenship stated that the street department would cut another line behind Stutzman’s to the transformer where the drive thru island would be.  Commissioner Meyer questioned if there would be access to Tractor Supply and Stutzman’s.  Mr. Blankenship stated that there would be with no impairment to anyone going to Long John’s Silvers, Tractor Supply or Stutzman’s.  Mr. Blankenship added that the easement to the south of Stutzman’s would be open also.

·        Pool prep: 

Mr. Rambat stated that he was about done with preparations for the pool except for washing it out.  Mr. Rambat stated that he hoped to get it filled in the next couple of weeks.  Mr. Rambat explained that Doug Reh was still working on the slide and it may not be open to use the first few days the pool was open.  Mr. Rambat added that the weather had to be just right to use the product they were using; therefore, it had delayed the project from getting done.   

·        Clean-up week: 

Mr. Rambat stated that clean-up week had ended, but they still had about six or eight pick-ups to do that were late being called in. 

·        Hot & Cold Disc Golf Tournament: 

Mr. Rambat stated that the big Hot and Cold Disc Golf Tournament was this Saturday.  Mr. Rambat commented that they were closing down Mound Street and there would be no parking on Logan Street.  Mr. Rambat added that there had been some improvements at the east end of May Dennis Park that would help a little with parking.

·        Abandoned vehicle: 

Commissioner Taylor asked that Mr. Blankenship check out an abandoned vehicle at the apartments at First Street and Hamilton Street.  Commissioner Taylor stated that the car had been on blocks for some time.  Mr. Blankenship stated that he would check on it. 

Vice-Mayor and Commission: 

·        Sports Complex: 

Commissioner Meyer stated that he was at a tournament in Alva and he wanted Recreation Director Pinkall to know that our Sports Complex was a premier location compared to others.  Commissioner Meyer commented that he had visited with people from Pratt who agreed.  Mr. Pinkall stated that it was a city wide project and we should all be proud.  Mr. Pinkall stated that he had had a good tournament this weekend with twenty-two teams and the high school regionals would start tomorrow. 

Commissioner Meyer asked if he had any artificial turf costs.  Mr. Pinkall stated that he had talked to Mr. Eddie Eastes from Manhattan and he said that one advantage to artificial turf was that you would play your games despite weather.  Mr. Pinkall added that he had some good numbers, but would be checking on other potential options. 

·        Garden of Weedin’: 

Commissioner Skaggs questioned landscapers emptying their grass at the Garden of Weedin’ and he wondered if they were selling that space for dumping.  Mr. Blankenship stated that that area was zoned agriculture and we did not have a lot of lead way.  Commissioner Skaggs commented that he wondered what the owners were getting out of that and what the future would bring.  Mr. Blankenship commented that he would visit with the owners and report back.  Mr. Blankenship stated that they could be creating a problem for themselves by not charging a dumping fee and just letting people come in there.  Mr. Blankenship explained that if there was a flood in that area, the compost would be swept down to Lemon Park.  Commissioner Hlavachick commented that he worried about spontaneous combustion.  Mr. Blankenship stated that he would look at what our ordinance says. 

·        Volunteers: 

Commissioner Taylor asked about the coordination of the volunteers for clean-up week.  Mr. Pinkall stated that there was not a huge amount of them, but there were three or four groups.  Mr. Pinkall added that People’s Bank was the biggest group.  Mr. Pinkall commented that there were forty to forty-two requests and about two-thirds or three-fourths were those that we were targeting.    Mr. Pinkall explained that there were some others that were situations that we were glad it got cleaned up.  Mr. Pinkall thanked the volunteers for all their help. 

Executive Session: 

Vice-Mayor Hlavachick made a motion to go into executive session for twenty minutes for attorney/client privilege as requested by City Attorney Van Blaricum.  The motion was seconded by Commissioner Taylor and carried unanimously.

Vice-Mayor Hlavachick made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Skaggs and carried unanimously.

 

ADJOURN:

 

Upon proper motion, the meeting was adjourned.

 

______________________________
BILL D. HLAVACHICK, Vice-Mayor

ATTEST:

_______________________________

LUANN KRAMER, City Clerk

05/16/16-Approved Recessed City/County Jt. Meeting Minutes

MONDAY

MAY 16, 2016

The Governing Body of the City of Pratt met in Recessed session in the Commission Room located in City Hall.

PRESENT:                  

 

Bill Hlavachick             Vice-Mayor

Jeff Taylor                    Commissioner
Gary Skaggs                 Commissioner
Doug Meyer                 Commissioner
        
ALSO PRESENT:        

 

LuAnn Kramer             City Clerk

Ken Van Blaricum      City Attorney  
Russell Rambat           Public Works Director
Glenna Borho              County Commissioner
Dave Ward                   County Commissioner
Sherry Kruse                County Clerk
Bob Schmisseur           County Counselor

                                                      

CALL TO ORDER:

The recessed meeting was called to order by Vice-Mayor Hlavachick.  The Vice-Mayor instructed the Clerk to note that all Commissioners were present with the exception of Mayor Kumberg.

BUSINESS:

 

COUNSELING CENTER PRESENTATION:

Ms. Tracy Green informed the Commission that she had been at South Central Kansas Foundation on Chemical Dependency or the Counseling Center for eight years and that there was an addiction problem in town.  Ms. Green stated that there had been changes involving managed care companies overseeing every admission in the State.  Ms. Green commented that there was a lot of work to get done and it was important to have knowledge from criminal offenses to abuse.  Ms. Green added that they know what to look for.  Ms. Green stated that Ms. Deb Daniels was also a counselor at the center.

Ms. Green explained that they had over one hundred twenty-five evaluations and assessments in 2015, as well as 219 adults and 38 adolescents for treatment services.  Ms. Green commented that the success rate for going through treatment was different than the completion rate.  Ms. Green stated that Drug Addicts Anonymous was going good.  Ms. Green added that this was a twelve base step meeting and their success was interrelated between the Center and them.  

Ms. Green stated that the Counseling Center provides the Board at the Hope Center with information and three former clients had done a presentation about addition and recovery.  Commissioner Meyer stated that the statistics were alarming for our community and it was important that we know about methamphetamine use.  Ms. Green commented that 65% of those being assessed for methamphetamines will not say that they have a problem and they are being assessed due to a charge, whether it was for pot, alcohol or methamphetamine.  Commissioner Skaggs asked why they were resisting.  Ms. Green stated that it was stigma and the toughest cases that they deal with.  Commissioner Taylor commented that Mr. Ernie Richardson had told the Commission years ago that 80% to 85% do not recover.  Ms. Green stated that persons that have a problem with IV use could be treated for months to help accept the addiction.  Ms. Green added that once they start to see addiction, they know that they need more and they go with a different treatment.  Ms. Green commented that they require six months inpatient care at a halfway house.  Ms. Green stated that very few outpatients stay in treatment.

 

Ms. Green stated that they receive Federal block grant money that is under $40,000 a year; however, that gets used up by January or February and does not cover the needs.  City Attorney Van Blaricum questioned if KanCare helped much.  Ms. Green stated that they used to be a good source, but the biggest obstacles were that the State wants treatment; however, they decide if the client is qualified.  Ms. Green commented that they sometimes have to make a two or three hour phone call to the company and they did not have the time to do that.  

Ms. Green commented that the Oxford House would be here sometime soon and it provides a strong recovery community and a safe environment.  Commissioner Taylor stated that it gives them a good opportunity to have a good start.  Commissioner Borho stated that employers needed to know that clients have to pay rent and it was important for them to give the recovering person a break.  Ms. Green commented that family members and employers ask how they would know that someone was doing this and how they know if they will relapse.  Ms. Green stated that we know if they are going to meetings and counseling and you do not see syringes or bottles.  Ms. Green added that this is a behavior and not an attitude.  Ms. Green stated that it was important that they meet with their sponsors and go to meetings.  Commissioner Meyer questioned if they need more money to apply towards the Oxford House.  Ms. Green explained that Oxford was funded separate from them.

Commissioner Borho commented that there was a great video she had watched and thought that the Commissioners would like to see it.  Ms. Green stated that it was a seventy minute video concerning a doctor that had an addiction and this gives you a visual.  Ms. Green commented that water cuts a path to the sand and drugs do the same thing and it takes a lot to recover from that.

City Attorney Van Blaricum questioned how the Counseling Center was related to Horizons.  Ms. Green stated that they had clinical social workers and that was a choice they made.  Mr. Van Blaricum asked if the Counseling Center was where it was at for methamphetamine dependency.  Ms. Green stated that it was.  Ms. Green added that DCCCA’s goals was to add someone who was dually licensed under the block grant, because it was typically not covered under insurance.  Ms. Green commented that it was hard to talk some people into going to Horizons when they were resistant to come see them.  Commissioner Taylor asked if the clients were court appointed.  Ms. Green stated that they were; however, some go out of town.  Vice-Mayor Hlavachick questioned if a person could self-admit.  Ms. Green stated that they could.  Commissioner Taylor asked if there was State funding for a client that comes in.  Ms. Green stated that there is, but they would have to qualify.  Ms. Green explained that they cannot put out an evaluation that states that they do not meet the needs for treatment and those were the ones that would not get any funding, but could still get services up to a certain point.  Ms. Green stated that it would be different with DCCCA.

With no further discussion, the Commission thanked Ms. Green for coming to the meeting.

UPDATE ON CITY CLEAN-UP WEEK:

Landfill Supervisor Jason Winkel stated that clean-up week went good.  Mr. Winkel commented that everybody had their stuff separated and the staff had unloaded everybody.  Mr. Winkel pointed out that there was no lumber or trash in the brush pits and they took in ninety-two tires, which were mosquito makers and that helps out there.  Public Works Director Rambat stated that there was some confusion on the tires; however, he felt that we were more comfortable taking more to get rid of them in the community.  Mr. Winkel stated that they work with a company in Great Bend that does tire clean-up and that helps with getting them out of the landfill. 

Mr. Winkel stated that they had taken in 6.22 ton of concrete for a cost of $279.90.  Mr. Rambat asked if that included dual block and cinder blocks.  Mr. Winkel stated that it did, but the bricks would leave the landfill again.  Mr. Winkel commented that there were sixty-four customers the first day that added up to 15.77 tons, Tuesday there were sixty-one customers at 15 tons, Wednesday there were seventy-one customers for 18.88 tons, Thursday there were seventy customers for 17.16 tons, Friday there were eighty-five customers for 25.58 tons and Saturday was the largest day with one hundred five customers for 25.71 tons.  Commissioner Taylor asked if there were any contractors.  Mr. Winkel stated that there were not and they were sticklers about that.  Vice-Mayor Hlavachick stated that he had been out there and it did not take long at all.  Mr. Winkel stated that they had traffic control on Saturday and there were twenty-five people at a time in the landfill.  

Mr. Winkel stated that the help from the City was great.  Mr. Winkel commented that the total estimated cost was around $6,110.  Mr. Rambat stated that it might be a little more than that, because they had gotten calls late Friday and could not get to it all.  Mr. Rambat added that they had had thirty-one calls and the People’s Bank was one of the volunteer groups, but he was not sure who all volunteered.  Mr. Rambat commented that they got a list together and got to all the stuff by Wednesday.  

Mr. Rambat stated that he thought that it all went well; however, one hiccup was that the flyer went to all utility customers and about thirty or forty lived in the southeast rural part of Pratt.  Mr. Rambat explained that he had sent out a follow-up letter and apologized and let them know that this was an effort to clean up the City.  Mr. Rambat questioned how it worked with the extra bins.  Mr. Winkel stated that they had not used any of them since the weather was good.  Commissioner Taylor questioned if we would try this again next year.  Mr. Rambat stated that the time of year was good, so he was open to doing it again.  Commissioner Skaggs thanked the City and County employees for making this a success.  Vice-Mayor Hlavachick stated that he was impressed with the number of mattresses at the landfill.  Mr. Winkel stated that they were horrible and had to be separated out.  Mr. Winkel commented that the prison in Hutchinson used to pick them up, but they lost funding.

The Commissioners thanked everyone for their efforts and for the good results.  

GENERAL DISCUSSION:

·        Education program:

County Counselor Schmisseur stated that the educational program had been canceled due to lack of participation.  Mr. Schmisseur commented that the only ones that applied were from the Pratt County Sheriff’s office.  Mr. Schmisseur added that this may have been the wrong time of the year since most already have their hours in and officers do not like doing mental health type stuff.  Commissioner Meyer asked if there was not a need for this type of training.  Mr. Schmisseur stated that there was a need for it.  Mr. Schmisseur commented that it was embarrassing to have to cancel.

Commissioner Taylor questioned why the City officers did not sign up.  Commissioner Taylor commented that Chief Myers should have encouraged them.  Mr. Schmisseur stated that they had three Sedgwick County officers and one from Horizons scheduled for the training and the decision to cancel had been made the Friday before the event.  Mr. Schmisseur commented that they saw no reason for them to come out since they were donating their time and knowledge.  Mr. Schmisseur repeated that the turnout was very disappointing.  Vice-Mayor Hlavachick stated that law enforcement do not think that there is a problem or do not want to mess with it.  Commissioner Taylor commented that they may not like it, but it needs to be taught, because it was not going to get any better.  Commissioner Ward stated that they pick programs that they are interested in.  Commissioner Borho commented that law enforcement complain that many of the people that they deal with have mental health issues, so education would help them deal with that.  

City Attorney Van Blaricum stated that there could be something that we did not know about since this was a mass mailing to the officers.  Mr. Van Blaricum added that it was not fair to our officers to criticize them for not signing up; however, we should see what they say and deal with it at that time.  Mr. Van Blaricum commented that there could be some reason they did not show up.  Commissioner Skaggs questioned whether the undercurrent of no cooperation between the City and County was the reason there was no interest.  Commissioner Meyer commented that we should try to reschedule it for another time.

·        LEC Committee:

County Counselor Schmisseur stated that the LEC Committee felt that it was time for a new interlocal agreement for the use of the LEC building.  Mr. Schmisseur handed out a proposed agreement that could be discussed at the next joint meeting.  Mr. Schmisseur commented that it would need to be approved by both City and County Commissions and then it would be sent to the Attorney General for approval.  Mr. Schmisseur stated that there were a few changes and the subjective changes suggested who uses what part of the building.

Commissioner Skaggs commented that he had read in the Tribune that Sheriff Chinn was going to retire and could possibly not complete his term.  Commissioner Borho stated that that was what he had told them.

·        Active Shooting Seminar:

Commissioner Borho stated that she had attended the Active Shooting Seminar at the college along with Commissioner Meyer and the half-hour seminar lasted two hours.  Commissioner Borho commented that there should be a plan in place so that you were prepared in case an event occurred.  Commissioner Meyer stated that there was to be an instant command and you have to depend on your local resources and not the State.  Commissioner Meyer explained that their biggest mistake was that they called it a fire drill instead of an active shooter; therefore, several were killed.  Commissioner Meyer commented that, after the shooter was neutralized, it was a crime scene for a week and Excel had continued to pay their employees, but several chose not to return.  Commissioner Meyer stated that they had painted all rooms to make it physiologically safer for those returning to work.

Commissioner Meyer stated that there were seven hundred people coming into their community, so they had to think about where they would eat, sleep and about restroom facilities.  Commissioner Borho stated that they had notified the State at 1:00 a.m. and needed them by 8:00 a.m. and the State could not help them that quickly, so they just called people to give them relief.  Commissioner Meyer stated that the Sheriff was the spokesman and he stated that there were three crime scenes in thirteen minutes.  Commissioner Meyer commented that those people are determined that they are going to die and they will do as much as they can before that happens.  Commissioner Meyer added that they compare them to a serial killer.  Vice-Mayor Hlavachick stated that planning was good, but it’s all off the table when the first shot is fired.  

Commissioner Borho stated that it was a good seminar and Emergency Preparedness Manager Branscom does a good job getting these things around.  Mr. Van Blaricum stated that it was good to have a plan and it would look good for the leaders if we could tell people what we plan for.

·        Windfarm:

Commissioner Meyer asked when the windfarm would be running.  Commissioner Borho stated that they would be online by mid-December.  Commissioner Skaggs questioned if they were working from west to east.  Commissioner Borho stated that they were and it would go from 30^th Street to 50^th Street. 

·        Next meeting:

After little discussion, the next meeting was scheduled for Tuesday, July 05, 2016 at 11:00 a.m. at City Hall.

·        Executive Session:

After the County Commission adjourned their meeting, Vice-Mayor Hlavachick made a motion to go into executive session to discuss non-elected personnel to last thirty minutes.  The motion was seconded by Commissioner Taylor and carried unanimously.

Vice-Mayor Hlavachick made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Meyer and carried unanimously.

·        Wastewater Treatment Plant Project Documents:

Public Works Director Rambat and Finance Director Garten joined the Commission to answer a few questions about the wastewater treatment plant project documents that were on the agenda for this evening.  Mr. Rambat explained that there had been problems with the upgrade at the wastewater plant and City Manager Howard and staff had visited with EBH Engineering about getting it fixed.  Ms. Garten stated that there was a 40% forgiveness on Loan Amendment #2 and there was a higher beginning loan, but the payments were not higher.  Commissioner Meyer asked who was paying for the faulty equipment.  Ms. Garten stated that EBH got KDHE to give extra forgiveness and the current payments were now $90,000 twice a year.  Mr. Rambat explained that EBH had paid for the equipment to keep us going and we would recoup the inadequacies by receiving the extra forgiveness.  Ms. Garten asked that the Commission keep in mind that we were not extending the loan.  Mr. Rambat stated that there was no threat of having to raise the rates to cover this.  Ms. Garten added that there was the automatic 2% rate increase and we were on year two of a five year ordinance.  Ms. Garten explained that we would have to re-evaluate the rates after the five years were up.

 

ADJOURN:

Commissioner Skaggs made a motion to adjourn.  The motion was seconded by Commissioner Taylor and carried unanimously. 

_______________________________________
 BILL D. HLAVACHICK, Vice-Mayor
 

ATTEST:

________________________________________

LUANN KRAMER, City Clerk

06/06/16-City Commission Meeting Agenda

MONDAY

June 06, 2016

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.      MINUTES –        May 16, 2016 Recessed City/County Jt. Meeting

May 16, 2016 Regular Commission Meeting

May 23, 2016 Special Call Meeting                         

5.      BUSINESS:

5.1          Consideration and Approval of the Purchase of a New Service Truck for the Water Department – Kelvin Clay, Water Superintendent

5.2          Update on PRMC Project – Susan Page, PRMC President & CEO

5.3          Update on Blythe Family Fitness – Kristina Kaufman, Executive Director

5.4          Reading of Proclamation for Miss Kansas Week – Kim DeClue, Chamber Director; Mayor Kumberg

5.5          Consideration and Approval of Low Bid for the South Main Street KLINK Project – Russell Rambat, Public Works Director

5.6          Consideration and Approval of 4 Mils for the 2017 Airport Authority Budget – Diana Garten, Finance Director

6.      OPEN AGENDA (City Matters Only)(3 Minute Time Limit)

7.      REPORTS:

7.1             City Manager

7.2             City Attorney

·        Legislative Updates

7.3             Department Superintendents

7.4             Mayor

7.5             City Commission

8.   ADJOURN