MONDAY
June 20, 2016
The
Governing Body of the City of Pratt met in Regular session in the Commission
Room located in City Hall.
PRESENT:
Lucus Kumberg Mayor
Bill
Hlavachick CommissionerJeff Taylor Commissioner
Gary Skaggs Commissioner
Doug Meyer Commissioner
ALSO PRESENT:
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Dir.
Brad Blankenship Building Inspector
Jamie Huber Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
The
regular meeting was called to order by Mayor Kumberg. The Mayor instructed the Clerk to note that
all Commissioners were present
The
Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE
OF ALLEGIANCE:
Commissioner
Meyer led the staff and audience in the invocation and Mayor Kumberg led the
Pledge of Allegiance.
MINUTES:
Commissioner
Meyer made a motion to approve the minutes of the June 06, 2016 regular
Commission meeting. The motion was
seconded by Commissioner Skaggs and carried with four approved and one
abstained vote from Commissioner Hlavachick.
BUSINESS:
PRESENTATION OF 2015 CITY OF
PRATT AUDIT:
Ms.
Vicki Dreiling, auditor with Adams, Brown, Beran, & Ball, Chtd, presented
the 2015 City of Pratt audit to the Commission.
Ms. Dreiling stated that it was the opinion of Adams, Brown, Beran,
& Ball, Chtd. that the financial statement presents fairly in all material
respects and the aggregate cash and unencumbered cash balance of the City of
Pratt as of December 31, 2015, and the aggregate receipts and expenditures for
the year ended in accordance with the financial reporting provisions of the
Kansas Municipal Audit and Accounting Guide.
Ms. Dreiling explained that a majority of municipalities use the Kansas
Municipal Audit and Accounting Guide.
Ms.
Dreiling stated that the summary statement on page four showed an ending
balance of $5,154,246 and an ending balance for unencumbered cash of
$4,119,922. Ms. Dreiling commented that
there was an overall decrease in unencumbered cash of $1,745,000, with a bulk
of that in the reserve funds, such as the capital equipment reserves, special
street reserves and the capital improvement reserves. Ms. Dreiling added that some of that came
from the business accounts also, with the utility fund decreasing $205,000 and
convention and tourism decreasing $299,000.
Ms. Dreiling suggested reevaluating the business funds in the upcoming
budget year to make sure that they were healthy, because the new tax level lid would
be static unless you get voter approval.
Ms. Dreiling commented that it was important to maintain and build the
reserves for general operation.
Ms.
Dreiling stated that on page ten were the notes to the financial statement and
note nine stated that there was one violation of K.S.A. 10-130. Ms. Dreiling explained that a payment to the
State from the City was due October 1st and the State considers a
payment late if it was not received twenty days in advance. Ms. Dreiling added that the payment was made,
but it was only ten days early due to key employees being on vacation. Commissioner Skaggs questioned if there was a
penalty for the violation. Ms. Dreiling
stated that there was not and it should not be an issue going forward.
Ms.
Dreiling continued stating that page thirteen refers to the bonds and
requirements and the 2005 General Obligation Electric Utility Refunding Bonds requires
a debt ratio of 1.25 and the City was slightly lower than that at .9904. Ms. Dreiling explained that there had been
issues with that before because the City was using the electric reserves for
operation and not building up enough reserves.
Ms. Dreiling stated that page 16 shows all debts and a balance at the
end of the year of $6,720,327 and paid interest of $325,425. Commissioner Meyer asked if the payments were
always made despite the debt ratio.
Finance Director Garten stated that they were and the debt ratio had
improved over the last four or five years.
Ms. Dreiling pointed out that page seventeen showed payments for the
bonds in five year increments so that you know what your debt schedule
liabilities would be going forward.
Ms.
Dreiling stated that page eighteen was a summary of expenditures, actual and
budget, and showed the certified budget for each fund, the actual expenditures
for each fund and the variance of whether it was over or under budget. Ms. Dreiling pointed out that all of them had
operated in the black; therefore, there were no cash or budget violations. Ms. Dreiling repeated that the water and
electric funds had low cash balances and was something that the City would need
to work on. Ms. Dreiling explained that
we would not be able to rely on tax dollars and the need for using those funds
for general operations would increase over the next couple of years. Ms. Garten stated that the electric bond
would be paid off in 2018 and the water would be paid off in 2016 and 2017,
which would help both funds. Ms. Dreiling
commented that that debt would be paid off, but it never seemed to go away
completely.
Ms.
Dreiling stated that the governance letter dealt with internal controls and she
commended the staff for listening and taking it seriously. Mayor Kumberg asked what the form was on page
four of the governance letter. Ms.
Dreiling explained that there was an accounts payable that had not been booked
as an accounts payable. Ms. Dreiling
stated that it was noted instead of making an adjustment. Mayor Kumberg also commended the staff and
was pleased that the auditors had come back with an unqualified report. Commissioner Meyer added that it was good
that we had not spent just because we could.
·
Proposal for an additional year:
Mayor
Kumberg commented that he had the information for extending our auditors’
services for an additional year at the cost of $18,000. Mayor Kumberg stated that there was a memo
from Ms. Garten that showed the proposals that we had received and what our
current proposal was. After little
discussion, Commissioner Taylor made a motion to accept the proposal for the
2016 audit from Adams, Brown, Beran and Ball Chtd. in the amount not to exceed
$18,000. The motion was seconded by
Commissioner Hlavachick and carried unanimously.
CONSIDERATION AND APPROVAL OF
SHAREFEST 2016 TO USE LEMON PARK ON AUGUST 13, 2016:
SHAREFEST
Director Bryan Beittel commented to the Commission that this year’s event would
be bigger, because they had done it as a church in the past and not as the
Ministerial Association. Mr. Beittel
stated that they had given away five hundred back packs last year in the open
field at Lemon Park; however, they would like to utilize the entire park and
shut down traffic so that everyone could walk around safely. Mr. Beittel explained that they wanted to
have food vendors set up as well as a place for haircuts, photos and an area
for a dentist. Mr. Beittel added that
they were also looking for a radio station to supply music. Mr. Beittel stated that they already had
three hundred pairs of shoes to give away and they would also have pallets of
food to supply those that needed it. Mr.
Beittel added that they would also have golf carts to take people back to their
cars once they were given the food. Mr.
Beittel commented that the participants would be given wristbands that would
guarantee the services available as long as the supply lasted.
Mr.
Beittel stated that Lemon Park was a focal point in Pratt and he would like to
see events bring the community together, such as Lemon Park lights and an event
on October 31st that would have the churches and organizations set
up in the park so that the kids had a safe and secure place to Trick or
Treat. Mr. Beittel added that they would
ask that the park be shut down for a cardboard maze, candy stations and games,
but still let the kids go downtown earlier in the evening. Mr. Beittel discussed the August 13th
event and that there would be other churches doing events such as inflatables,
pony rides, face painting and other fun activities for families.
Mayor
Kumberg questioned if there was any reason why they could not do the
event. Commissioner Skaggs clarified
that they were asking for complete closure of the park. Commissioner Taylor stated that he was against
closing the park down entirely, because of ball practices that may be scheduled. Mr. Beittel stated that he could coordinate
with any teams and be down there with the golf carts to get the players and
their equipment to the fields.
Commissioner Taylor commented that people come to town to go through the
park and they would not be able to.
Commissioner Meyer asked how late they would be on Saturday. Mr. Beittel stated that they were starting
around 10:00 a.m. and would probably go until 2:00 p.m., but they would not
turn anyone away that came earlier than 10:00 a.m. Mr. Beittel stated that they hoped that no
one would have to wait in line and they were hoping for 2,000 people.
Mr.
Beittel stated that they would be having a volunteers’ rally the Friday before
at the Community Center so that they could get coordinated on where they would
be on Saturday. Commissioner Taylor
asked for time to consider the closure after City staff had time to check to
see if there were any conflicts.
Commissioner Skaggs stated that there would have to be signage put out
early and added that 2,000 people was quite a gathering. Commissioner Taylor commented that it was a
good event and he was supportive.
Commissioner Skaggs questioned if they would need port-a-potties. Mr. Beittel stated that they had around 1,000
people last year and the restroom facilities worked out okay, but they probably
would need them if more than that showed up.
Mr. Beittel added that they would need more trash receptacles also. Mr. Beittel stated that he was excited about
the event and they were working with Dillon’s and Wal-Mart to fill the
bus. Mayor Kumberg mentioned that the
Young Professionals had liability insurance when they had their events in the
park. Mr. Beittel stated that he would
check on that also.
Commissioner
Meyer made a motion to allow the use of Lemon Park on August 13th
for the SHAREFEST event. The motion was
seconded by Commissioner Skaggs and carried unanimously.
CONSIDERATION AND APPROVAL OF
THE USE OF LEMON PARK ON SEPTEMBER 24, 2016 FOR A KIDS FESTIVAL:
Ms.
Kim DeClue and Mr. Jason Hewatt, representatives of the Leadership 2000
2015/2016 class, stated that they would like to hold a text free day for kids
in Lemon Park on September 24, 2016. Ms.
DeClue commented that this was a class project for the 2015/2016 class and they
would end the day with a movie. Mayor
Kumberg questioned if this would be in the llama area. Ms. DeClue stated that they would like to
have events in different parts of the park and understands if it cannot be
closed. Mr. Hewatt stated that it would
be getting darker earlier, so they should be finished with the movie around
9:00 p.m. Ms. DeClue informed the
Commission that they would have insurance through the Chamber. Commissioner Skaggs asked what time they
close the park. Police Chief Myers
stated that it was around 11:00 p.m. in the summer. With no further discussion, Commissioner
Skaggs made a motion to allow the Leadership 2000 class of 2015/2016 to use
Lemon Park on September 24th for a kid’s festival with the decision
of closing the drive in lanes to be decided.
The motion was seconded by Commissioner Hlavachick and carried
unanimously.
CONSIDERATION AND APPROVAL OF
4 MILLS FOR THE PRATT PUBIC LIBRARY’S 2017 BUDGET:
Ms.
Rochelle Westerhaus, Pratt Library Director, stated that the Pratt Library was
requesting four mill for their 2017 budget, which would reflect a 1.39%
increase. Ms. Westerhaus commented that
that would cover the basic operational expenses, personnel and services. Ms. Westerhaus pointed out that the materials
budget was showing a slight increase and that would cover the increase in
periodical subscription rates; however, all the other material costs would
remain at the 2016 level. Ms. Westerhaus
explained that the circulation of printed materials was decreasing and
electronic materials was growing.
Ms.
Westerhaus stated that they had more public computers and that brought on more
issues. Commissioner Skaggs asked how
many computers they had that the public could use. Ms. Westerhaus stated that they had twelve. Commissioner Skaggs questioned if they could
still be used at no charge. Ms. Westerhaus commented that that was correct. Commissioner Skaggs stated that he still did
not understand why they did not charge for membership as well as for use of the
computers. Commissioner Meyer commented
that it was a Public Library.
Commissioner Skaggs stated that the pool was public and you had to pay
to get in. Commissioner Skaggs added
that he felt a small fee should be considered.
Ms. Westerhaus stated that she could present it to the board, but she
did not think it would go far.
With no
more discussion, Commissioner Hlavachick made a motion to approve the four mill
for the Pratt Public Library’s 2017 budget.
The motion was seconded by Commissioner Taylor and carried unanimously.
·
Renovations:
Ms.
Westerhaus informed the Commission that phase one on the north end of the
library was done and that was the children’s wing. Ms. Westerhaus stated that the northwest
corner of the lobby was now a family restroom and they took the children’s room
out of the pit. Ms. Westerhaus commented
that the conference room was now a craft/classroom. Ms. Westerhaus explained that the purpose of
renovating the building was to meet current and future usage and to repurpose
space for more technology. Ms.
Westerhaus stated that they were enlarging the public area and taking all
storage items to the basement. Ms.
Westerhaus commented that they were adding insulation to the walls and ceiling,
LED lighting and smoke alarms.
Ms.
Westerhaus stated that phase two had started and should be completed sometime
in October. Ms. Westerhaus commented
that the teen zone would be in the southwest corner of the reading room and the
half-glass wall enclosure would be materials and technology. Ms. Westerhaus added that this would help
with the after school crowd and they were also turning the lobby into a cyber
lounge with seating and lots of outlets so they could use their own
devices. Commissioner Skaggs questioned
where the pelican would be. Ms.
Westerhaus stated that that was being discussed and that it might have to be
rehomed.
Ms.
Westerhaus commented that phase three should be done by the end of the year and
that would include two new ADA restrooms on the south end, a divider wall in
the auditorium and one large or two small kitchenettes for meetings. Ms. Westerhaus stated that this was all being
done with donated money and not tax money.
Commissioner Skaggs asked about the elevator system. Ms. Westerhaus explained that the cost to put
in a new elevator was prohibitive and they would have had to put in bathrooms
and an outside entrance for the basement; therefore, they decided to use the
basement for storage.
CONSIDERATION AND APPROVAL OF
ORDINANCE 1604 AUTHORIZING THE EXECUTION OF THE 4TH AMENDMENT TO THE
LOAN AGREEMENT BETWEEN THE CITY AND KDHE FOR THE WASTEWATER TREATMENT PLANT
PROJECT:
City
Attorney Van Blaricum stated that this ordinance was a continuation of the
agreement with KDHE on funds that were being used for the wastewater treatment
plant project. Finance Director Garten
stated that this was the same thing that had been approved for EBH Engineer
Alan Luttrell, but KDHE requires the ordinance as part of the paperwork.
The
following Ordinance 1604 was then presented to the Commission for their
approval: AN ORDINANCE AUTHORIZING THE
EXECUTION OF THE FOURTH AMENDMENT TO THE LOAN
AGREEMENT BETWEEN PRATT, KANSAS AND THE STATE OF KANSAS, ACTING BY AND THROUGH
THE KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT FOR THE PURPOSE OF OBTAINING A
LOAN FROM THE KANSAS WATER POLLUTION CONTROL REVOLVING FUND FOR THE PURPOSE OF
FINANCING A WASTEWATER TREATMENT PROJECT; ESTABLISHING A DEDICATED SOURCE OF
REVENUE FOR REPAYMENT OF SUCH LOAN; AUTHORIZING AND APPROVING CERTAIN DOCUMENTS
IN CONNECTION THEREWITH; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION
WITH THE FOURTH AMENDMENT TO THE LOAN AGREEMENT. Commissioner Skaggs made a motion to approve
Ordinance 1604 authorizing the execution of the fourth amendment to the
wastewater treatment plant loan from KDHE.
The motion was seconded by Commissioner Hlavachick and carried
unanimously.
CONSIDERATION AND APPROVAL OF
ORDINANCE 1605 PROVIDING FOR THE ADOPTION OF THE 2015 EDITION OF THE
INTERNATIONAL BUILDING CODE:
City
Attorney Van Blaricum commented that the City uses the International Building
Code that was published annually; however, we did not want to do it annually. Mr. Van Blaricum added that it should be done
fairly regularly. Building Inspector
Blankenship added that it was good practice to keep up to date and it was
important for the flood plain management rating. Mr. Blankenship stated that the citizens get
deductions on flood insurance if the City has a good rating. Mr. Blankenship commented that it was never
good to pass a building code the year it comes out. Commissioner Skaggs questioned if this
effects fees. Mr. Blankenship stated
that the fees were separate and we have jurisdiction to set these fees. Commissioner Meyers asked if contractors expect
this. Mr. Blankenship stated that they
welcome it, because they want to be up to date.
Mr. Blankenship explained that we only have to go by the 2006 code, but
some contractors were past that. Mayor
Kumberg asked if anything that was already in the process of being done would
be under the 2006 code and not the 2015.
Mr. Blankenship stated that that was correct and anything new would be
under the 2015 code.
The
following Ordinance 1605 was then presented to the Commission for their
approval: AN
ORDINANCE AMENDING SECTIONS 15.04.010 AND 15.04.050 OF THE MUNICIPAL CODE OF
THE CITY OF PRATT, KANSAS; PROVIDING FOR THE ADOPTION OF THE INTERNATIONAL
BUILDING CODE, 2015 EDITION; AND PROVIDING FOR THE ESTABLISHMENT OF PERMITS AND
FEES. Commissioner Meyer made a motion to approve Ordinance 1605 to adopt the
2015 Edition of the International Building Code. The motion was seconded by Commissioner
Skaggs and carried unanimously.
OPEN AGENDA:
·
Airport
Updates:
Airport Executive Director Bell
thanked the Commission for the four mills that they had approved at the last
meeting and asked if they had any questions.
Commissioner Taylor questioned how things were going. Mr. Bell stated that things had been
improving since 2005 until 2016. Mr.
Bell explained that they had lost a buyer, which was worse than losing a tenant,
because they now had to absorb the costs of over $16,000.
Mr. Bell explained the need for the
additional one mill for their 2017 budget and that was for matching funds for
the airport improvement program. Mr.
Bell stated that it was usually a 90/10 split with all State and Federal grants
and you could get approved for projects into 2026; however there was no funding
to get it done since the discretionary money was not there anymore. Commissioner Skaggs questioned if you could
lose an approved grant. Mr. Bell stated
that the project does not go away, but the funds do. Mr. Bell added that they get $150,000 yearly
entitlement that you could bank for three years to use on a project. Mr. Bell commented that they had their
terminal project that was to take ten years with at least three phases and a
three year gap between phases and the project being completed in the near
future; however, they had not even started it yet. Mayor Kumberg questioned if they had any
potential tenants. Mr. Bell stated that
they had been advertising, but had not gotten any calls. Commissioner Skaggs asked if the former buyer
had gone out of business. Mr. Bell
stated that they had not, but business was down so they were leasing in the
City and that was more affordable. The
Commission thanked Mr. Bell for coming and answering their questions.
REPORTS:
City Attorney:
·
Executive
Session:
City Attorney Van Blaricum requested
an executive session for non-elected personnel to last twenty minutes at the
end of the meeting.
·
Election
signage:
Mayor Kumberg asked if Mr. Van
Blaricum could clarify the changes that the State had made for election
signs. Mr. Van Blaricum stated that the
requirement for signs had been four weeks before the election, but that was out
of the window now. Mr. Van Blaricum
commented that the State ruling would preempt anything that the City had in
place. Commissioner Skaggs asked if
there was new information on the location and placement on a right-of-way. Mr. Van Blaricum stated that there was. Mr. Blankenship added that he had read the
bill and signs could be put out forty-five days before the election and the City
would regulate the size and where a sign was placed in the sight triangle. Public Works Director Rambat commented that a
KDOT right-of-way was considered public and even though we maintain them, they
were legally KDOT’s.
Public Works:
·
Silent
Auction:
Public Works Director Rambat stated
that he had been working on the final advertisement for the silent vehicle
auction.
·
Miss
Kansas parade:
Mr. Rambat commented that the Miss
Kansas parade went well. Mr. Rambat
congratulated the street department for the job they did before the parade and
cleaning up afterwards.
·
Tenth
Street traffic:
Commissioner Meyer stated that he
had received calls about the trucks that were going west on Tenth Street. Mr. Rambat stated that most of the traffic
was supposed to go out on the County’s Tenth Street if they were loaded. Mr. Rambat commented that empty trucks were
noisier, but heavier trucks were worse on the roads. Mr. Rambat added that he would see if they
could improve that road since there were issues after it rained. Mayor Kumberg stated that it was pretty tight
when they drive down the middle of the road by the power plant.
·
Maple
Street:
Commissioner Skaggs asked about the
east side drainage obstruction on Maple Street.
Mr. Rambat stated that he was watching it, but there was not enough
obstruction to do anything with yet.
·
Path
on Country Club:
Commissioner Skaggs asked if the
cement was going to be extended south on Country Club Road so that people know
that they could go on down that trail area.
Recreation Director Pinkall stated that it would continue, but that was
how far the grant money took them for now.
·
Treescape
lights:
Commissioner Skaggs questioned if
anyone had had time to look at the treescape lighting on Main Street. Mr. Pinkall stated that the box with the
transformers in it had not been waterproof; therefore, they had shorted out
after the rain. Mr. Pinkall added that
they were in the process of being replaced by the electrical company.
Building Inspections:
·
Arby’s:
Building Inspector Blankenship
stated that he had not heard anything from Casey’s; however, Arby’s was moving
forward and would really start moving.
Mr. Blankenship commented that the concrete was curing and they were
under a one hundred fifteen day contract.
Mr. Blankenship explained that this one was smaller than they usually
do, but things were going well. Mr.
Blankenship stated that the utilities were hooked up.
Casey’s:
Mr. Blankenship stated that Casey’s
was a bigger project than Arby’s, so it takes a lot of time to put it
together. Mr. Blankenship added that
they want everything right and they should move right along once they get
started. Mr. Blankenship commented that
they want everything right so they can move forward and make money.
Electric Department:
·
Power
outage:
Director
of Electric Utilities Huber stated that the power outage was still a City of
Pratt issue and they were fine tuning a few things. Mr. Huber commented that most of the
department stayed the night last Thursday and through the next day. Mr. Huber explained that it was scary
thinking that the transformer had burnt up in the substation; however,
Sunflower had come out and tested it and it was not that. Mr. Huber stated that it was the radial feed
and he was looking at getting another feed into town. Mr. Huber commented that the load was too big
for the dual fuel engines to handle, but everyone was back on by 2:00 a.m.
except for the Feedlot, who ran their generators. Mr. Huber added that the steam units were up
the next morning, but it takes twelve to fourteen hours for them to be
ready.
Mr.
Huber stated that the load had come back up, but they had to drop a circuit on
the west side of town the next morning.
Mr. Huber explained that they had to make a choice to drop that circuit and
since most people were at work at that time, they felt it was important to
leave the businesses on. Mr. Huber
stated that they had utilized the social media of the Pratt County Emergency
Management and, even though we had the information out on the radio, the City
had no power. Mr. Huber added that they
had a few things to work out at the power plant to make things work
quicker.
Commissioner
Skaggs questioned if we were operating on our own. Mr. Huber stated that we were not. Power Plant Superintendent Evans explained
that the turbines were on line at 10:00 a.m. and we got the ties back at 1:50
p.m. Commissioner Skaggs asked how many
loops we had. Mr. Huber stated that we
had the east and west loop and they were tied together so that they would work
together. Mr. Huber added that the loop
line had been divided in half, so that was where that came from and they worked
with that mindset. Commissioner Skaggs
asked if there were sections inside the loops.
Mr. Huber commented that there were.
Commissioner
Meyer stated that they did well and he was glad to hear that we had a
plan. Commissioner Meyer added that he
was sure this was a learning experience and it would help them make quality
changes. Mr. Huber stated that it went the
way it should have and they had times that they had to sit and wait. Mr. Huber commented that the load was high so
they could not pick up the whole town.
Commissioner Meyer asked about this other feed. Mr. Huber stated that he was looking into
another line from a different direction and that would have cut the outage down
from hours to minutes. Mr. Huber added
that this was a big deal, but needed to be looked at.
Mr.
Rambat stated that you did not always know how extensive things were until you
were at the bottom of it and people wanted to know what was going on, but we
did not know what caused it or how to resolve it. Mayor Kumberg stated that he had spent time
at City Hall with City Clerk Kramer and Utility Clerk Angie Branscom, as well
as spending time at the power plant, and he was impressed. Commissioner Meyer questioned what a normal
load was. Mr. Huber stated that a normal
load was about fourteen mgs and we had been at twenty-two. Commissioner Taylor commented that we could
have handled a normal load eight months of the year. Mr. Huber agreed and stated that this was bad
timing. Commissioner Taylor stated that
this was good training and nothing serious had happened and we were better
prepared now. Commissioner Taylor added
that there would be an effect on the amount of sales tax in the short span that
we were out of power. Commissioner Meyer
commented that it makes you think about the vulnerability of the system. Mr. Huber stated that this goes across the
United States and substations were a target.
·
Spending authority:
Mr.
Huber questioned the Commission on who would have spending authority on
purchases over $10,000 after City Manager Howard left next week. Commissioner Taylor stated that they had
handed it to Mr. Rambat before. Mr.
Huber commented that everything in the electric department was expensive and
pushed the $10,000 mark. Mr. Huber added
that he had never been turned down by Mr. Howard. Commissioner Skaggs suggested the Mayor make
those decisions. Commissioner Taylor stated
that it should be someone internally.
Mr. Rambat stated that he did not have a problem being the interim City
Manager and he knew that Mr. Huber would not ask for something unless he needed
it. Mr. Huber stated that he usually emailed
Mr. Howard with any big ticket items and he could do that with the Commission
as well. After little more discussion,
Mayor Kumberg stated that he felt it should be Mr. Rambat to approve those
items.
·
Executive Session:
Mr.
Huber requested an executive session to discuss confidential data relating to
financial affairs or trade secrets of a second party to last thirty minutes at
the end of the meeting.
Recreation Department:
·
Largest Tournament:
Recreation
Director Pinkall stated that they had had their largest tournament a couple of
weekends before with forty-one teams.
Mr. Pinkall explained that they had utilized Lemon Park and the Sports
Complex. Mr. Pinkall added that people
love Lemon Park and they were going to be using it more and more.
Police Department:
·
Power outage:
Police
Chief Myers stated that they had received phone calls during the outage also
and he had to call in additional staff for traffic control. Chief Myers commented that Mr. Rambat did a
good job keeping him informed, but he felt that it would be worth having a
predesignated contact person that handles updates. Chief Myers stated that every department was
working and it would be beneficial if there was one contact person. Mayor Kumberg commented that it would be good
to have a discussion with the departments and the Commission so that there was
one place to get information.
Finance Department:
·
Budget work session:
Finance
Director Garten asked if July 26th and 27th would work
for the budget work session. Ms. Garten
stated that they would start at 8:00 a.m. on the 26th and use the 27th
if necessary. The Commission agreed that
those dates would work for them.
Mayor and Commission:
·
Thanks:
Commissioner
Taylor stated that he had not been at the last meeting, but wanted to
congratulate Mayor Kumberg on the good job he did at the Jack Ewing Park
dedication. Commissioner Taylor also
stated that he was impressed with how the staff had taken hold of the
electrical outage and thanked Mayor Kumberg for keeping the Commission
informed. Commissioner Hlavachick stated
that the staff did what the Commission had expected they would do.
·
Mosquitoes:
Commissioner
Taylor questioned when we would be spraying for mosquitoes. Mr. Rambat stated that they did it two weeks
ago, but they would do it again this week.
·
Hall of Fame:
Commissioner
Taylor congratulated Recreation Director Pinkall for being inducted into the Kansas
Wesleyan Hall of Fame. Commissioner
Taylor stated that that was very impressive.
Mr. Pinkall stated that it was a surprise to him and added that ‘The
older you get, the better you were’.
Executive Sessions:
Mayor
Kumberg made a motion to enter into an executive session for confidential data
relating to financial affairs or trade secrets of a second party to last thirty
minutes. The motion was seconded by
Commissioner Taylor and carried unanimously.
Mayor
Kumberg made a motion to return from executive session with nothing to
report. The motion was seconded by
Commissioner Hlavachick and carried unanimously.
Mayor
Kumberg made a motion to enter into an executive session for non-elected
personnel to last twenty minutes. The
motion was seconded by Commissioner Taylor and carried unanimously.
Mayor
Kumberg made a motion to return from executive session with nothing to
report. The motion was seconded by
Commissioner Skaggs and carried unanimously.
RECESS:
Commissioner
Meyer made a motion to recess until Tuesday, July 05, 2016 at 11:00 a.m. at
City Hall for the City/County meeting.
The motion was seconded by Commissioner Taylor and carried unanimously.
__________________________________LUCUS KUMBERG, Mayor
ATTEST:
___________________________________
LUANN
KRAMER, City Clerk