MONDAY
MAY 15, 2017
The
Governing Body of the City of Pratt met in Regular session in the Commission
Room located in City Hall.
PRESENT:
Doug Meyer Vice-Mayor
Bill Hlavachick Commissioner
Gary Schmidt Commissioner
Don Peters Commissioner
ALSO PRESENT:
Bill Hlavachick Commissioner
Gary Schmidt Commissioner
Don Peters Commissioner
ALSO PRESENT:
Roy Eckert City Manager
LuAnn Kramer City Clerk
Regina Goff City Attorney
Diana Garten Finance Director
Gary Myers Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
LuAnn Kramer City Clerk
Regina Goff City Attorney
Diana Garten Finance Director
Gary Myers Chief of Police
Russell Rambat Public Works Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
The
regular meeting was called to order by Vice-Mayor Meyer. The Vice-Mayor instructed the City Clerk to
note that all Commissioners were present with the exception of Mayor Kumberg.
The
Mayor reminded the audience that this meeting may be taped and/or recorded.
INVOCATION AND PLEDGE
OF ALLEGIANCE:
Commissioner
Schmidt led the staff and audience in the invocation and Vice-Mayor Meyer led
the Pledge of Allegiance.
MINUTES:
Commissioner
Hlavachick made a motion to approve the minutes of the May 01, 2017 recessed
City/County joint meeting and the May 01, 2017 regular Commission meeting. The motion was seconded by Commissioner
Schmidt. Vice-Mayor Meyer asked if there
was any discussion. Commissioner Peters
asked the City Attorney if she had contacted Ms. Fernandez about the concerns
mentioned in the May 1st minutes.
City Attorney Goff stated that she had not contacted her yet, but she
would be. Commissioner Peters asked if
she could tell them what her concerns were.
Ms. Goff stated that she had read through the agreement and there were
several protections for the company; however there were not many for the City. Vice-Mayor Meyer also had a correction on the
vote for Mr. Fred Sullivan’s re-appointment to the Planning Commission. Vice-Mayor Meyer stated that the vote was not
unanimous, but four approved and one opposed vote. The motion and second for approval of the
minutes with change noted passed unanimously.
BUSINESS:
CONSIDERATION AND APPROVAL OF ENGINEERING
SERVICE CONTRACT FOR THE TRACK AND FIELD PRELIMINARY DESIGN:
Recreation
Director Pinkall stated that this was the engineering contract with EBH for the
track and soccer field’s preliminary design.
Mr. Pinkall commented that they would proceed with Section 1 if the
Commission approved the contract and he would later return with the design and
the cost. Vice-Mayor Meyer questioned
who would pay for that. Mr. Pinkall
explained that the grant was through the City; however, he was going to take
this to the college to see if they would pay for it since the City was giving
them the property. Mr. Pinkall stated
that they would get reimbursed by the grant and they had said that they had
$1.5 million for the project.
Commissioner Peters asked what liability there was for the City. Mr. Pinkall stated that the grant was a 50/50
split, so we would get back 50% of everything that we spent. Commissioner Peters asked if this was in the
flood zone. Mr. Pinkall stated that
parts of it were, but it was also like the Sports Complex. Mr. Pinkall added that the elevation was
above the flood zone. Commissioner
Peters commented that that was a lot of dirt work. Mr. Pinkall stated that the dirt was there.
Commissioner
Schmidt asked if we would need to get together with the college once things got
approved. Mr. Pinkall stated that City
Manager Eckert and Dr. Calvert would start talking about it and Public Works
Director Rambat wanted to maintain the street going west along with the
easements and utilities. Mr. Pinkall
added that there was a lot to be done until then. Mr. Pinkall added that we had a cooperative
agreement when we filed for the grant.
With no more discussion, Commissioner Hlavachick made a motion to accept
the Engineering Service Contract for the Track and Soccer Field Preliminary
Design in the amount of $8,420 for Section 1.1 and $15,950 for Section
1.2. Commissioner Peters seconded the
motion and it passed unanimously.
CONSIDERATION AND APPROVAL OF
FUEL BID FOR CITY VEHICLES AND EQUIPMENT:
Public
Works Director Rambat informed the Commission that he had requested bids for
the City’s fuel and he had stipulations in that bid so that the City had 24/7
cardtrol access and there were security cameras. Mr. Rambat also asked that they submit their
bids on a cost plus basis showing the current base price plus taxes, freight
and profit margin. Mr. Rambat stated
that we had been under the same fuel contract since 2008 and he felt it was a
good time to go shop with some new additions in town.
Mr.
Rambat explained that he only got one bid returned and that was from Ampride/Kanza
Coop. Mr. Rambat stated that the margin
for all fuels to the City was .350 cents lower than their current market
price. Mr. Rambat commented that we had
been at .275 cents lower than market price since 2008, so our fuel was set for
two years at a better rate even though we only got one bid. Commissioner Peters made a motion to approve
the fuel bid to Kanza Coop. The motion
was seconded by Commissioner Schmidt and carried unanimously.
CONSIDERATION AND APPROVAL OF
ORDINANCE 1706 CONCERNING WATER/DROUGHT EMERGENCY:
Public
Works Director Rambat stated that this was a template ordinance from the State
of Kansas that needed to be passed so that we would be eligible for a revolving
water loan if we needed it. Mr. Rambat
clarified that we had the same type of thing at the wastewater treatment
plant. Mr. Rambat explained that City
Attorney Goff had modified the rates and fees.
Mr. Rambat stated that this had three different stages that could be
declared as far as water warnings or water emergency and it was for metered or
bulk water. Mr. Rambat commented that
this gives the City the legal right to protect our citizens from danger by
shutting our water system down. Mr.
Rambat added that it also helps with State funding.
Commissioner
Schmidt asked if this does anything to replace what we already have in
place. Mr. Rambat stated that it mingles
with it. Vice-Mayor Meyer stated that
this was well written and asked Ms. Goff about the modifications. Ms. Goff explained that this was identical to
what other Cities had except for the penalties.
Ms. Goff commented that she had worked with City Clerk Kramer so that we
would not have to revisit this ordinance continually due to the dollar
amounts. Ms. Goff stated that she had
just equaled it to the disconnection fee of residential water and had set the
municipal offense to $100 which was more than adequate.
The
following Ordinance 1706 was then presented to the Commission for their
approval: WATER
DROUGHT/EMERGENCY ORDINANCE. Commissioner
Hlavachick made a motion to approve Ordinance 1706 dealing with the water
drought emergency. The motion was
seconded by Commissioner Peters and passed unanimously.
CONSIDERATION AND APPROVAL OF
RESOLUTION 051517 APPROVING INTERFUND TRANSFERS FROM THE WATER BOND RESERVES
AND WASTEWATER RESERVES FOR BUDGETED COMMISSION APPROVED EXPENDITURES IN 2016:
Finance
Director Garten stated that this was a formality requested by the auditors for
Interfund transfers done in 2016. Ms.
Garten explained that they had no problems with the transfers, but they needed
a resolution number on their reports and this was retroactive so that it met
requirements for them. With no further
discussion, the following Resolution 051517 was presented to the Commission for
their approval: A RESOLUTION APPROVING
INTERFUND TRANSFERS FROM WATER BOND RESERVES AND WASTEWATER RESERVES FOR
BUDGETED, COMMISSION APPROVED EXPENDITURES DURING CALENDAR YEAR 2016. Commissioner Schmidt made a motion to
approve Resolution 051517 as presented.
The motion was seconded by Commissioner Hlavachick and carried
unanimously.
OPEN AGENDA:
·
State gymnastics:
Ms.
Kristina Kaufman, Blythe Family Fitness, addressed the Commission to let them
know that Blythe Family Fitness had been given the State gymnastic competition
in 2018. Ms. Kaufman commented that this
would be the last weekend in April and they expected at least a thousand
competitors in town. Ms. Kaufman stated
that she had visited with someone at Wamego, which was where it was held last
year, and they had nine hundred eighty-eight competitors and she told Ms. Kaufman
to be prepared. Ms. Kaufman informed the
Commission that the board was impressed with how involved the City was and with
Pratt in general. Vice-Mayor Meyer asked
how you notify the hotels and restaurants.
Recreation Director Pinkall stated that it was communication. Ms.
Kaufman explained that she had contacted Recreation Director Pinkall in case he
had a tournament scheduled for that weekend.
Commissioner Hlavachick asked if this was all age groups. Ms. Kaufman stated that it was second grade
through high school. Vice-Mayor Meyer
questioned how many lead days they needed to get set up for this. Ms. Kaufman stated that the rental company
would set up the Thursday before. Ms.
Kaufman added that she had also visited with the college and their athletics
were going to help.
REPORTS:
City Manager:
·
Soccer Field:
City
Manager Eckert stated that we did not want to forget that there would be a
driving and shooting range at the soccer field.
Commissioner Peters asked if we had to have PCC on board. Mr. Eckert stated that this was our property,
but he had mentioned it to Dr. Calvert and he was okay with it.
·
Budget:
Mr.
Eckert stated that he had been spending time with the department heads going
over the budget. Mr. Eckert commented
that he was seeing a trend of holding flat.
Mr. Eckert stated that he was very pleased with the staff and that the
costs kept going up; however, we were holding the line. Mr. Eckert commented that things were going
to be tight and that we would not have a lot of money to give away. Commissioner Peters asked if we had the mill
levy yet. Ms. Garten stated that we did
not and it would be between June 15th and July 1st. Commissioner Schmidt questioned if the tax
lid pertained to the dollar amount rather than the levy. Ms. Garten stated that that was correct.
·
PCC Ag Program:
Mr.
Eckert stated that he had written a letter in support of the agriculture
program that was being implemented at the college. Mr. Eckert added that he supports the college
and all that they were doing.
·
Sunday Sales:
Vice-Mayor
Meyer asked if City Hall had heard anything from the Sunday sales
ordinance. Mr. Eckert stated that he had
not had one call.
City Attorney:
·
Municipal Court:
City
Attorney Goff stated that she had been busy with Municipal Court, but it was
going well. Ms. Goff commented that she
had discussions with some of the officers and they were feeling like they were
receiving more support now. Ms. Goff
added that criminals did not like when the officers did their job.
·
Auditors:
Ms.
Goff stated that she had worked on a letter to the auditors about any
litigation that the City was involved in.
·
Revite program:
Ms.
Goff stated that she had been working on the Neighborhood Revitalization paper
work.
Public Works:
·
Alley in 200 block of Second
Street:
Public
Works Director Rambat stated that Arensdorf Construction was back in town and
would be making the last pour in the alley in the 200 block of Second
Street. Mr. Rambat commented that they
would be moving over to South Jackson where the City would be adding off street
parking on the east side across from the library.
·
Maple Street Bids:
Mr.
Rambat informed the Commission that we would be opening bids for the Maple
Street bridge project on the 23rd and they would be on the next
agenda. Mr. Rambat stated that they
would be milling it down to an inch or inch and a half and put a four inch cap
so that it would drain better.
·
KDOT Local project:
Mr.
Rambat commented that KDOT would be making a visit on the 18th and
go on site of the two projects submitted for funding through them. Mr. Rambat explained that Mr. Eckert and EBH
would join him to look at west First Street between Mound Street and New Street
and also Eighth Street to Tenth Street just south of Stanion Wholesale
Electric. Mr. Rambat commented that he
was looking at replacing the center two lanes with concrete.
Vice-Mayor
Meyer asked if we were going to replace the grass with concrete at the shoe
store. Mr. Rambat stated that he was
waiting for the property owner to push for that. Mr. Rambat added that he would be doing a
curb and gutter project this summer and it was on his list. Mr. Rambat commented that he needed to do
safety issues first; however, he would be more receptive if the property owner
would share in the cost.
·
Special Pick-up Week:
Commissioner
Peters asked how the trash pick-up went last week. Mr. Rambat stated that he had not had any
phone calls except for some the week before that were going to be unable to
take their stuff out last week so he had arranged for them to take it out early
at no charge. Mr. Rambat commented that
there was a short list left, but they were working on that.
Inspection
Department:
·
Weed Letters:
Building
Inspector Blankenship stated that they continued to send out weed letters with
all the active rain we had had lately.
Mr. Blankenship commented that he had been fairly flexible because
people were trying to mow. Mr.
Blankenship added that a few elderly people had called and said that they could
not get the mowing done.
Recreation
Department:
·
Clean-Up Week:
Recreation
Director Pinkall stated that he would add to Mr. Rambat’s comments by letting
the Commission know that they had had half of the requests for assistance this
year. Mr. Pinkall commented that he had
a group from the People’s Bank that had taken the list last Wednesday and got
things picked up. Mr. Pinkall added that
they had a lot of limbs this year and a lot less tires and junk. Mr. Pinkall stated that there were five
pick-ups that need done today and the sanitation department would handle those.
·
Farmer’s Market:
Mr.
Pinkall stated that the Farmer’s Market went well on Saturday. Mr. Pinkall commented that they had used
seven canopies and tables were checked out.
Mr. Pinkall added that the parking went fine after everyone was set
up. Vice-Mayor Meyer questioned if they
were going to have something to hold the canopies down. Mr. Pinkall stated that they needed to create
something, but it was a work in progress.
·
Tournament:
Commissioner
Peters questioned how many teams were in the tournament this past weekend. Mr. Pinkall stated that there were
twenty-four teams ranging from eight to fourteen. Commissioner Peters asked who had traveled
the farthest. Mr. Pinkall stated that
there were teams from Wichita, Salina, Beloit and Liberal. Mr. Pinkall commented that they may have not
stayed over if they were about an hour away.
Vice-Mayor Meyer stated that the Pratt teams had done well. Mr. Pinkall stated that we would host
regional softball tomorrow. Vice-Mayor
Meyer stated that he had been in a lot of facilities and ours was the best by
far.
·
April stats:
Police
Chief Myers informed the Commission of the following stats for April:
|
Crime Stats
|
|||
|
Feb ‘17
|
Mar ‘17
|
Apr. '17
|
|
|
1
|
3
|
1
|
Animal Bite
|
|
|
1
|
1
|
Aggravated Assault/Battery
|
|
|
|
1
|
Alcohol
|
|
|
2
|
|
Animal/Livestock
|
|
3
|
6
|
5
|
Assault / Battery
|
|
|
|
2
|
Assault / Battery - DV
|
|
|
|
2
|
Assist Other Agency
|
|
|
6
|
2
|
Burglary - Building
|
|
1
|
1
|
2
|
Burglary - Vehicle
|
|
|
2
|
1
|
Care/Treatment
|
|
|
1
|
1
|
Child in Need of Care
|
|
3
|
4
|
1
|
Citizen Assist
|
|
|
1
|
|
Death Investigation
|
|
7
|
4
|
6
|
Disturbance
|
|
18
|
14
|
11
|
DL Violations
|
|
3
|
2
|
2
|
Drug Violation - Felony
|
|
3
|
4
|
2
|
Drug Violation - Misdemeanor
|
|
|
|
1
|
DUI
|
|
1
|
1
|
2
|
Forgery / Counterfeit
|
|
|
|
1
|
Identify Theft
|
|
18
|
13
|
16
|
Larceny / Embezzlement / Fraud
|
|
5
|
3
|
3
|
Lost / Found Property
|
|
1
|
|
|
Missing Person - Juvenile
|
|
3
|
|
|
No Type Listed
|
|
|
|
2
|
Open Door
|
|
4
|
4
|
9
|
Other Offense
|
|
4
|
3
|
5
|
Property Damage
|
|
|
|
1
|
Prowler
|
|
|
1
|
|
Robbery
|
|
1
|
|
|
Sex Crime - Child
|
|
|
3
|
3
|
Specific Request
|
|
1
|
|
|
Stalking
|
|
|
2
|
|
Stolen Property
|
|
|
|
1
|
Theft - Motor Vehicle
|
|
1
|
|
|
Threat
|
|
|
1
|
2
|
Traffic Accident – Injury
|
|
10
|
15
|
10
|
Traffic Accident - Prop. Damage
|
|
|
5
|
|
Trespass
|
|
|
1
|
2
|
Violation of PFA/PFS
|
|
4
|
6
|
3
|
Warrant Arrests
|
|
|
1
|
|
Weapons/Firearms
|
|
|
|
|
|
|
92
|
110
|
101
|
Total Cases
|
|
|
|
|
|
|
Municipal Court Caseload
|
|||
|
Feb ‘17
|
Mar ‘17
|
Apr. '17
|
|
|
82
|
82
|
82
|
Cases Pending
|
|
1
|
|
1
|
DUI
|
|
1
|
|
|
Fleeing a Police Officer
|
|
115
|
91
|
69
|
Other Traffic Violations
|
|
2
|
3
|
5
|
Crimes Against Persons
|
|
4
|
7
|
7
|
Crimes Against Property
|
|
4
|
4
|
|
Other Crimes
|
|
9
|
4
|
1
|
Parking Violations
|
|
|
1
|
|
Dog Violations
|
|
136
|
110
|
165
|
Total Filings
|
|
218
|
192
|
247
|
Total Case Load
|
|
|
|
|
|
|
|
|
|
Number of Cases Disposed
of
|
|
DUI
|
All Other Cases
|
|
|
|
0
|
77
|
63
|
Guilty Pleas
|
|
0
|
0
|
0
|
Bond Forfeitures
|
|
0
|
13
|
23
|
Dismissals
|
|
0
|
1
|
3
|
Trials (Not Guilty Pleas)
|
|
0
|
7
|
6
|
Diversion Agreement
|
|
0
|
98
|
95
|
Total Dispositions
|
|
|
|
|
|
|
68
|
|
Cases Pending at End of Apr. '17
|
|
|
|
|
|
165 Case Load - 97 Cases Disposed)
|
|
|
|
|
|
|
|
|
|
MUNICIPAL COURT REVENUE
|
|
JAN. '16
|
JAN. '17
|
|
|
|
$10,347.00
|
$14,544.00
|
|
|
|
|
|
|
|
|
FEB. '16
|
FEB. '17
|
|
|
|
$14,467.00
|
$16,809.76
|
|
|
|
|
|
|
|
|
MAR. '16
|
MAR. '17
|
|
|
|
$13,793.00
|
$20,131.74
|
|
|
|
|
|
|
|
|
APR. '16
|
APR. '17
|
|
|
|
$10,000.00
|
$15,142.00
|
|
|
|
|
|
|
|
|
$48,607.00
|
$66,627.50
|
|
Totals
|
·
Audit Presentation:
Finance
Director Garten stated that the auditors would be presenting the audit at the
June 5th meeting.
·
Budget:
Ms.
Garten stated that they were working on the budget and she would be getting
that compiled. Ms. Garten asked that the
Commission look at June 12 – 14 for the budget workshop and let her know if
that would not work.
Mayor and Commission:
·
Thanks to City staff:
Commissioner
Hlavachick gave a shout out to the City staff on the great job they had done
making Pratt look great for the upcoming Miss Kansas events.
·
Bush Honeysuckle:
Commissioner
Hlavachick asked that Mr. Rambat put something in the budget to treat the bush
honeysuckle again. Mr. Rambat stated
that they had tried the chemical avenue, but that was so harmful to everything
else. Mr. Rambat commented that they may
have to buy one of the apparatus’ that tears it down.
RECESS:
Commissioner
Schmidt made a motion to recess until Monday, May 22nd at 11:00 a.m.
at City Hall for the City/County joint meeting.
The motion was seconded by Commissioner Hlavachick and carried
unanimously.
________________________________DOUG MEYER, Vice-Mayor
LUANN KRAMER, City Clerk