MONDAY
JANUARY 03, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 20, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Change Order for Main Street Project – Alan Luttrell, EBH Engineering; Dave Howard, City Manager; Russell Rambat, Public Works Director
5.2 Discussion on Federal Fund Exchange Program Guidelines – Dave Howard, City Manager; Russell Rambat, Public Works Director
5.3 Continued Discussion Concerning Humane Society Agreement for 2011 – Mayor, Commission and Staff
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Thursday, December 30, 2010
Monday, December 20, 2010
12/06/10-Approved Regular City Commission meeting minutes
MONDAY
DECEMBER 06, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Asst. Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the November 15, 2010 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE ONE YEAR LEASE WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum commented that this lease was a modified draft from the last time it was addressed. Mr. Van Blaricum reminded the Commission that they had requested to change the termination clause so that it read that the American Legion would have ninety days to vacate the building at the request of the City and the American Legion felt this was a more friendly time line. Mr. Van Blaricum clarified that if the American Legion would default or do something they were not supposed to, then the City could evict in thirty days. Commissioner Taylor asked Mr. Rick Wittig, from the American Legion, if the lease worked for them. Mr. Wittig stated that it did.
Commissioner Skaggs commented that it looked like this was a one way street with the Legion paying only $20 a year to lease the building and they are not mowing or doing repairs. Commissioner Skaggs questioned if the facility could be leased to other people so that the City could get more revenue out of it. City Manager Dave Howard answered that, with this lease, it could not be. Mr. Howard pointed out that in 4.b of the lease, it states that they were to keep the structure in good state of repair and they were also responsible for taking care of it. Commissioner Peltier questioned if the bills in the packet had all been paid by the City. Mr. Howard stated that they were, but he still wanted to know what that clause meant and what the City’s responsibility was.
Commissioner Skaggs questioned if the City would have the option to rent it out if the American Legion could not afford repairs anymore. Mr. Wittig stated that they could, but the upstairs was not licensed for liquor and could be rented out for any purpose and they could bring their own beer. Commissioner Skaggs pointed out that the money would go to the Legion and not the City. Commissioner Skaggs questioned if there had been interest in renting the Legion before. Mr. Wittig stated that there had been, but the upstairs was licensed and supplied liquor. Commissioner Peltier asked how many members the American Legion had. Mr. Wittig commented that there were ninety paid members at $35 per member, but $25 of that went to the State.
Commissioner Taylor commented that they had had to do maintenance on the building and that was what we prefer, but the Legion needed time to get money back in the coffers. Mr. Wittig stated that they were starting to and that part of the fund raising was to rent out the upstairs. Commissioner Peltier questioned if people knew about the upstairs being able to be rented out. Mr. Wittig commented that they had not advertised it. Commissioner Skaggs suggested that since they cannot afford anymore rent, the City should be entitled to the rent money. Mr. Howard commented that the Legion holds the lease to the building, so the renting would have to be coordinated with them.
Mr. Howard questioned who was going to be responsible for mowing the lawn, toilet repairs, etc. so there would not be any conflicts later. Commissioner Peltier suggested that the City handle the major repairs and the Legion be responsible for the smaller stuff. Building Inspector Brad Blankenship commented that some of the previous repairs were things that would not happen again and they happened because of neglect.
Mayor Hlavachick commented that the lease should be approved as is and if changes needed to be done later, it could be amended with the agreement of both parties. Commissioner Skaggs commented that this was a sweetheart lease for a sweetheart group. Commissioner Graf commented that they should pay the bills from now on and leave the renting alone. Commissioner Taylor questioned if we had spent any money on the building in the past. Mr. Howard stated that this was the first time. Commissioner Peltier commented that they should mow the area that needed attention. Mr. Wittig commented that it would only take the City about ten minutes to mow that. Commissioner Taylor suggested that we leave it in there and the City does it if we have time.
A motion by Commissioner Taylor to approve the lease agreement between the City and the American Legion for $20 per year for a one year term. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PRATT AREA HUMANE SOCIETY AGREEMENT:
City Attorney Van Blaricum commented that this was the draft agreement between the City and the Humane Society and there had been some discussion earlier concerning the Humane Society wanting an increase in the monthly donation from the City and details about stray animals. Mr. Van Blaricum stated that he had not made any changes and, if the Commission was in agreement, it was ready to be signed. Mayor Hlavachick commented that he had talked to people in town and the person in charge of work detail for community service and when they send kids out there, they do not need any help. Mayor Hlavachick added that community service was reluctant to send them out there anymore since they did not need them even though the grounds need picked up or mowed.
After little more discussion, Commissioner Skaggs made a motion to approve the agreement with the Humane Society as written. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF 2011 CEREAL MALT BEVERAGE APPLICATIONS:
Assistant Police Chief Gary Myers commented that all the applications for the 2011 cereal malt beverage licenses had been received and reviewed. Assistant Chief Myers added that they all appear to be in order and recommended their approval to the Commission. A motion by Commissioner Peltier to approve the 2011 cereal malt beverage applications. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Christmas lunches:
City Manager Dave Howard reminded the Commission that the County Christmas lunch was the 13th and Wildlife and Parks was on the 8th.
• Maple Street:
Mr. Howard commented that the Maple Street construction crew had the machines set-up, but the end of the contract had been the end of November and was now costing them $500 per day, which was what was in the contract. Mr. Howard added that City Attorney Van Blaricum had sent Middlecreek Corporation a notice reminding them of that.
Mr. Howard stated that if they get the concrete, they should be able to get the south side done in two days. Commissioner Taylor commented that we were now making money on this project. Mr. Howard commented that it was in the contract and if the penalty was to be forgiven, the Commission would have to do that.
Commissioner Skaggs questioned if the weather was a problem. Mr. Howard commented that as long as the ground was not frozen, it was actually better to pour now. Mr. Howard added that the contractor stated that they pour all year long and the pour was under guarantee for a year. Commissioner Taylor asked if the penalty included weekends. Mr. Howard stated that it did and they were up to $3,000 as of today.
Electric Departments:
• Gas leak:
Director of Electric Utilities Kelly Hemphill informed the Commission that there had been a gas leak at the power plant last Thursday and the gas company had taken over the plant for a couple of days. Mr. Hemphill commented that the guys had done a good job getting the building ventilated. Commissioner Skaggs questioned if the leak had been internal. Mr. Hemphill stated that the leak was outside and it had appeared that a piece of tape on the pipe had corroded and sprung a leak. Mr. Hemphill added that they had worked on this line about twenty years ago and that it had been effectively covered.
Commissioner Skaggs questioned if there was a concern that they would not operate. Mr. Hemphill stated that they would probably not have been able to during the leak. Mr. Howard stated that the biggest concern was that it would blow up.
• Cracked cage:
Power Plant Superintendent Ernie Smith informed the Commission that, during ongoing maintenance a few days before Thanksgiving, engine #6 had water show up in the crank case. Mr. Smith stated that the cage was cracked and they had sent it off for repairs. Mr. Howard commented that they had thought that it might be another cracked head.
Police Department:
• Neighborhood Watch:
Assistant Police Chief Gary Myers commented that they would be updating the literature for the Neighborhood Watch program and get it going again.
• Bicycle safety:
Assistant Chief Myers commented that they would be promoting bicycle safety this spring and that there were officers trained in bike safety. Assistant Chief Myers added that they hope to spark interest in youth. Assistant Chief Myers explained it would take a little money to put reflective tape on bikes. Commissioner Taylor stated that if they were looking for white reflective tape, he had some.
Finance Department:
• Sales tax:
Finance Director Diana Garten commented that sales tax continued to decrease and that we were under $188,000 from last year. Ms. Garten stated that there were good reports from merchant’s downtown. Mr. Howard commented that the police department had budgeted for two new vehicles this year, but that was going to be put off until 2011. Commissioner Peltier commented that the new motel would be finished soon. Ms. Garten stated that that was good if they were full, but it was not a good time for motels.
Mr. Howard commented that they had budgeted for a drop in sales tax, but we were coming into a good season. Ms. Garten added that we were above the budget, but it was not a good sign to decrease.
Mayor:
• Thanks from Mayor:
Mayor Hlavachick commented that he wanted to thank the City for the good wishes and flowers for his wife, Linda. Mayor Hlavachick added that she was recovering slowly and it was going to be a long process.
ADJOURN:
A motion by Commissioner Peltier to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
DECEMBER 06, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Asst. Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the November 15, 2010 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE ONE YEAR LEASE WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum commented that this lease was a modified draft from the last time it was addressed. Mr. Van Blaricum reminded the Commission that they had requested to change the termination clause so that it read that the American Legion would have ninety days to vacate the building at the request of the City and the American Legion felt this was a more friendly time line. Mr. Van Blaricum clarified that if the American Legion would default or do something they were not supposed to, then the City could evict in thirty days. Commissioner Taylor asked Mr. Rick Wittig, from the American Legion, if the lease worked for them. Mr. Wittig stated that it did.
Commissioner Skaggs commented that it looked like this was a one way street with the Legion paying only $20 a year to lease the building and they are not mowing or doing repairs. Commissioner Skaggs questioned if the facility could be leased to other people so that the City could get more revenue out of it. City Manager Dave Howard answered that, with this lease, it could not be. Mr. Howard pointed out that in 4.b of the lease, it states that they were to keep the structure in good state of repair and they were also responsible for taking care of it. Commissioner Peltier questioned if the bills in the packet had all been paid by the City. Mr. Howard stated that they were, but he still wanted to know what that clause meant and what the City’s responsibility was.
Commissioner Skaggs questioned if the City would have the option to rent it out if the American Legion could not afford repairs anymore. Mr. Wittig stated that they could, but the upstairs was not licensed for liquor and could be rented out for any purpose and they could bring their own beer. Commissioner Skaggs pointed out that the money would go to the Legion and not the City. Commissioner Skaggs questioned if there had been interest in renting the Legion before. Mr. Wittig stated that there had been, but the upstairs was licensed and supplied liquor. Commissioner Peltier asked how many members the American Legion had. Mr. Wittig commented that there were ninety paid members at $35 per member, but $25 of that went to the State.
Commissioner Taylor commented that they had had to do maintenance on the building and that was what we prefer, but the Legion needed time to get money back in the coffers. Mr. Wittig stated that they were starting to and that part of the fund raising was to rent out the upstairs. Commissioner Peltier questioned if people knew about the upstairs being able to be rented out. Mr. Wittig commented that they had not advertised it. Commissioner Skaggs suggested that since they cannot afford anymore rent, the City should be entitled to the rent money. Mr. Howard commented that the Legion holds the lease to the building, so the renting would have to be coordinated with them.
Mr. Howard questioned who was going to be responsible for mowing the lawn, toilet repairs, etc. so there would not be any conflicts later. Commissioner Peltier suggested that the City handle the major repairs and the Legion be responsible for the smaller stuff. Building Inspector Brad Blankenship commented that some of the previous repairs were things that would not happen again and they happened because of neglect.
Mayor Hlavachick commented that the lease should be approved as is and if changes needed to be done later, it could be amended with the agreement of both parties. Commissioner Skaggs commented that this was a sweetheart lease for a sweetheart group. Commissioner Graf commented that they should pay the bills from now on and leave the renting alone. Commissioner Taylor questioned if we had spent any money on the building in the past. Mr. Howard stated that this was the first time. Commissioner Peltier commented that they should mow the area that needed attention. Mr. Wittig commented that it would only take the City about ten minutes to mow that. Commissioner Taylor suggested that we leave it in there and the City does it if we have time.
A motion by Commissioner Taylor to approve the lease agreement between the City and the American Legion for $20 per year for a one year term. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PRATT AREA HUMANE SOCIETY AGREEMENT:
City Attorney Van Blaricum commented that this was the draft agreement between the City and the Humane Society and there had been some discussion earlier concerning the Humane Society wanting an increase in the monthly donation from the City and details about stray animals. Mr. Van Blaricum stated that he had not made any changes and, if the Commission was in agreement, it was ready to be signed. Mayor Hlavachick commented that he had talked to people in town and the person in charge of work detail for community service and when they send kids out there, they do not need any help. Mayor Hlavachick added that community service was reluctant to send them out there anymore since they did not need them even though the grounds need picked up or mowed.
After little more discussion, Commissioner Skaggs made a motion to approve the agreement with the Humane Society as written. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF 2011 CEREAL MALT BEVERAGE APPLICATIONS:
Assistant Police Chief Gary Myers commented that all the applications for the 2011 cereal malt beverage licenses had been received and reviewed. Assistant Chief Myers added that they all appear to be in order and recommended their approval to the Commission. A motion by Commissioner Peltier to approve the 2011 cereal malt beverage applications. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Christmas lunches:
City Manager Dave Howard reminded the Commission that the County Christmas lunch was the 13th and Wildlife and Parks was on the 8th.
• Maple Street:
Mr. Howard commented that the Maple Street construction crew had the machines set-up, but the end of the contract had been the end of November and was now costing them $500 per day, which was what was in the contract. Mr. Howard added that City Attorney Van Blaricum had sent Middlecreek Corporation a notice reminding them of that.
Mr. Howard stated that if they get the concrete, they should be able to get the south side done in two days. Commissioner Taylor commented that we were now making money on this project. Mr. Howard commented that it was in the contract and if the penalty was to be forgiven, the Commission would have to do that.
Commissioner Skaggs questioned if the weather was a problem. Mr. Howard commented that as long as the ground was not frozen, it was actually better to pour now. Mr. Howard added that the contractor stated that they pour all year long and the pour was under guarantee for a year. Commissioner Taylor asked if the penalty included weekends. Mr. Howard stated that it did and they were up to $3,000 as of today.
Electric Departments:
• Gas leak:
Director of Electric Utilities Kelly Hemphill informed the Commission that there had been a gas leak at the power plant last Thursday and the gas company had taken over the plant for a couple of days. Mr. Hemphill commented that the guys had done a good job getting the building ventilated. Commissioner Skaggs questioned if the leak had been internal. Mr. Hemphill stated that the leak was outside and it had appeared that a piece of tape on the pipe had corroded and sprung a leak. Mr. Hemphill added that they had worked on this line about twenty years ago and that it had been effectively covered.
Commissioner Skaggs questioned if there was a concern that they would not operate. Mr. Hemphill stated that they would probably not have been able to during the leak. Mr. Howard stated that the biggest concern was that it would blow up.
• Cracked cage:
Power Plant Superintendent Ernie Smith informed the Commission that, during ongoing maintenance a few days before Thanksgiving, engine #6 had water show up in the crank case. Mr. Smith stated that the cage was cracked and they had sent it off for repairs. Mr. Howard commented that they had thought that it might be another cracked head.
Police Department:
• Neighborhood Watch:
Assistant Police Chief Gary Myers commented that they would be updating the literature for the Neighborhood Watch program and get it going again.
• Bicycle safety:
Assistant Chief Myers commented that they would be promoting bicycle safety this spring and that there were officers trained in bike safety. Assistant Chief Myers added that they hope to spark interest in youth. Assistant Chief Myers explained it would take a little money to put reflective tape on bikes. Commissioner Taylor stated that if they were looking for white reflective tape, he had some.
Finance Department:
• Sales tax:
Finance Director Diana Garten commented that sales tax continued to decrease and that we were under $188,000 from last year. Ms. Garten stated that there were good reports from merchant’s downtown. Mr. Howard commented that the police department had budgeted for two new vehicles this year, but that was going to be put off until 2011. Commissioner Peltier commented that the new motel would be finished soon. Ms. Garten stated that that was good if they were full, but it was not a good time for motels.
Mr. Howard commented that they had budgeted for a drop in sales tax, but we were coming into a good season. Ms. Garten added that we were above the budget, but it was not a good sign to decrease.
Mayor:
• Thanks from Mayor:
Mayor Hlavachick commented that he wanted to thank the City for the good wishes and flowers for his wife, Linda. Mayor Hlavachick added that she was recovering slowly and it was going to be a long process.
ADJOURN:
A motion by Commissioner Peltier to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
Thursday, December 16, 2010
12/20/10-City Commission Regular Meeting Agenda
MONDAY
DECEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 06, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Ordinance Establishing Classifications Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney (ORDINANCE 1011)
5.2 Consideration and Approval of Resolution 122010 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney (RESOLUTION 122010)
5.3 Consideration and Approval of Three Year Appointment to the ED Board – Jan Scarbrough, Chamber Director
5.4 Discussion Concerning Commission’s Approval of Humane Society Agreement for 2011 – Karen Detwiler
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
DECEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 06, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Ordinance Establishing Classifications Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney (ORDINANCE 1011)
5.2 Consideration and Approval of Resolution 122010 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney (RESOLUTION 122010)
5.3 Consideration and Approval of Three Year Appointment to the ED Board – Jan Scarbrough, Chamber Director
5.4 Discussion Concerning Commission’s Approval of Humane Society Agreement for 2011 – Karen Detwiler
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Wednesday, December 8, 2010
Approved Minutes - 11/15/2010 City Commission meeting
MONDAY
NOVEMBER 15, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the November 01, 2010 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
Proclamation for schools:
Ms. Sandy Foster commented that she would like for the Commission to proclaim this week as ‘American Education Week’. Ms. Foster stated that this proclamation was in support for educators. Mayor Hlavachick thanked Ms. Foster for bringing this forward and making the Commission a part of it. Mayor Hlavachick then read the proclamation.
BUSINESS:
PRESENTATION OF CITY OF PRATT EMPLOYEE SERVICE AWARDS:
Mayor Hlavachick commented that this was an enjoyable time for the Commission and it spoke to the quality of the people and the employees that provide everything so that we can have a nice town. Mayor Hlavachick added that the City does not have a real heavy turnover and we have a good environment to work in. Mayor Hlavachick and Commissioners awarded several employees their service awards.
CONSIDERATION AND APPROVAL OF A REPLACEMENT APPOINTMENT ON THE PRATT PUBLIC LIBRARY BOARD OF DIRECTORS:
In the absence of Ms. Rochelle Westerhaus, Library secretary, Mayor Hlavachick explained that the Library needed a replacement for the unexpired term of Mr. Jack Scott, who had moved away, and their recommendation was Mr. Bob Lee. Commissioner Peltier commented that Mr. Lee would have a lot of abilities that would be an asset to the Library. A motion by Commissioner Peltier to accept the nomination of Mr. Bob Lee. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENTS ON THE TRAVEL AND TOURISM BOARD:
Ms. Jan Scarbrough, Chamber Director, commented that she had three recommendations for reappointments on the Travel and Tourism Board and their terms expire on December 31, 2010. Ms. Scarbrough stated that Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel were willing to accept another three year term on the board. Ms. Scarbrough explained that Mr. Mike Cox, who was also on the board, had moved and the recommendation was for Mr. Cody Eastes to finish that term, which expires on December 31, 2011. Commissioner Taylor questioned if the three returning members had good attendance. Ms. Scarbrough stated that they did. Commissioner Peltier asked what their achievements had been. City Manager Dave Howard commented that they reviewed requests for expenditures of travel and tourism money. Ms. Scarbrough added that they are a review board for funding that brings people into Pratt and advertising for the promotion of Pratt.
A motion by Commissioner Taylor to approve Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel to another three year term on the Travel and Tourism Board. The motion was seconded by Commissioner Peltier and carried unanimously.
A motion by Commissioner Skaggs to approve the appointment of Mr. Cody Eastes to fill the unexpired term of Mr. Mike Cox. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1010 AMENDING SEC. 15.04.060 OF THE MUNICIPAL CODE:
City Attorney Ken Van Blaricum commented that this ordinance would amend Section 1 that deals with all inspections that must be completed before an occupancy permit is granted. Mr. Van Blaricum explained that this ordinance would make it a requirement that a master electrician or plumber or a journeyman electrician or plumber had to be present during the inspection. Mr. Van Blaricum commented that that has not been the case in the past. Commissioner Peltier questioned why this was necessary. Building Inspector Brad Blankenship stated that he had had a recent problem with footings and the Building Board had brought it up and felt that the licenser should be on the job for accountability of the inspection. Mr. Van Blaricum added that Mr. Blankenship had organized a committee of builders that met on a monthly basis and they had been making an effort to update ordinances and improve the partnership with the City and to help make the inspection process better.
Commissioner Taylor questioned if this ordinance was for all inspections or just electrical and plumbing inspections. Mr. Van Blaricum stated that it was for electrical and plumbing. Commissioner Taylor commented that the way the ordinance reads now was that it was for all inspections. Mr. Van Blaricum stated that he would add electric and plumbing inspections and that the Commission could approve the ordinance as amended.
The following Ordinance 1010 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.04.060 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER PLUMBER OR JOURNEYMAN PLUMBER; AND ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER ELECTRICIAN OR JOURNEYMAN ELECTRICIAN. A motion by Commissioner Peltier to accept Ordinance 1010 with amendments. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR UNIT #5 PIPING REPLACEMENT:
Director of Electric Utilities Kelly Hemphill informed the Commission that he had sent out three proposals to welders for piping replacement on unit #5 and only one was returned. Mr. Hemphill stated that Mid-States Erectors returned a bid of $58,971 and neither Striker Welding nor K.I.T.S. Mfg. returned a bid. Commissioner Taylor questioned if this bid was in line. Mr. Hemphill commented that he did not have any numbers to back it up, but, with the piping replacement done during the cooling tower project and considering the volume of work, it seemed to be close. Commissioner Skaggs asked if we had done work with this company before. City Manager Howard commented that we had when we installed the new generators and the recent cooling tower project. Mr. Howard added that they were a good contractor. Commissioner Skaggs made a motion to accept the bid proposal from Mid-States Erectors as stated in their proposal for $58,971. The motion was seconded by Commissioner Graf and carried unanimously.
Commissioner Skaggs questioned if there would be a construction observer at the plant. Mr. Hemphill stated that he, Power Plant Superintendent Ernie Smith or Power Plant Operator Bryan Evans would be taking care of that. Mr. Howard added that it helps to look at what the contractor was doing so that they know what is there.
CONSIDERATION AND APPROVAL OF BID FOR REPLACEMENT SUBSTATION BREAKERS:
Mr. Hemphill reminded the Commission that he had purchased a breaker for substation one last year and the cost was $26,710. Mr. Hemphill stated that we were in need of another one this year and the cost had gone up. Mr. Hemphill explained that Mr. Fritz Criswell from Flatland Maintenance had suggested that it would be cost effective to purchase all of the breakers for this project at one time so that we could take advantage of a quantity price break. Mr. Hemphill added that with the price break plus inflation being considered, buying in a large quantity could save the City approximately $11,000.
Mr. Hemphill stated that they had finished all of the FEMA projects, which had brought some funds back into the line department. Mr. Hemphill added that eight breakers would cost about $230,000, which was two-thirds of the FEMA refund amount and he commented that he would like to use those funds for this purchase. Mr. Howard commented that there was a cost increase this year of $2,000 and commodity prices were going up and $2,000 would be the minimum.
Mr. Howard stated that this project would step up the breaker replacement process, which would make it safer and more reliable. Power Plant Superintendent Ernie Smith commented that some of the breakers were fifty years old and parts have to be special made or they are obsolete. Commissioner Taylor questioned what they would do with the old ones. Mr. Hemphill commented that they would try to keep them intact and he had heard that Westinghouse had been selling these types of breakers in South America, but he was not sure of that. Commissioner Skaggs questioned if we would preserve some for ourselves. Mr. Hemphill stated that we would not and we should not need them if we were going to purchase eight of the breakers.
Commissioner Skaggs questioned if the 5% for the local vendor had been considered. Commissioner Taylor commented that it had never been determined how high a value should be and a bid of this size meant that you were talking quite a bit of difference. Commissioner Taylor pointed out that the difference in the bids right now was $6,000 and he had no problem going with the local bid as they employee a lot of people in our community and generate sales tax. Commissioner Skaggs commented that Stanion Wholesale Electric’s bid before the local factor was $7,000 more than Flatland Maintenance, but with the 5%, they came in $6,000 less. Mr. Hemphill stated that Mr. Criswell would be the technician that would do the work for us no matter where they come from. Mr. Hemphill added that the labor was more of what Mr. Criswell did and he was giving us the breakers at his cost.
Commissioner Peltier questioned if the breakers would be used up in a reasonable amount of time. Mr. Hemphill stated that they would all be in service within two years. Commissioner Taylor agreed that it would be best to buy now and not at the inflated dollar later. Commissioner Graf commented that we may as well take care of it if safety was a issue. A motion by Commissioner Taylor to buy eight breakers from Stanion Wholesale Electric at $236,664.50. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
City Manager:
• Maple Street update:
City Manager Howard commented that the contractor should start working on Maple Street again this week after several meetings that had taken place and issues had been resolved. Mr. Howard explained that they had had rain delays so the completion date had been extended until the end of November, but penalties would be enforced after that. Commissioner Taylor questioned if the end of November included the rain dates. Mr. Howard stated that they had had good weather and still nothing was done.
• Appropriation of Water Rights:
Mr. Howard commented that he had written a letter to the Department of Agriculture a few weeks ago concerning an extension on the water rights at the Ethanol Plant due to a prospective buyer being concerned about those rights. Mr. Howard stated that he had already gotten a reply from the Department of Agriculture and they had extended those rights until 2016, so the concern was gone.
• Executive Session:
Mr. Howard stated that he would like an executive session at the end of the meeting to discuss non-elective personnel for ten minutes. Mr. Howard added that there would be no decisions made in this session.
Public Works:
• Main Street update:
Public Works Director Russell Rambat informed the Commission that the contractor had finished up on Fourth Street and the brick had been tarred in and ready for the Christmas celebration. Mr. Rambat commented that they should finish up in the next couple of weeks. Commissioner Skaggs questioned if they had found any unexpected events when taking up the bricks. Mr. Rambat stated that there were none that he knew of. Mr. Rambat added that they never struck an existing service and water superintendent Kelvin Clay had done a good job. Mr. Rambat explained that the old service was in place and working, but there would be a whole new main next year.
Commissioner Skaggs asked when phase two of the project would start. Mr. Rambat stated that there was no date set, but it should be the middle to late spring. Mr. Howard commented that they would shift to next year when this project was complete and once the final design was done, they would meet with the business people and talk about whether to do it all at one time or a couple of blocks at a time. Mr. Howard added that the meetings would probably start in January and get going as soon as possible. Mr. Rambat stated that they wanted the feedback from the business owners. Mr. Howard commented that he had talked to them about starting before Miss Kansas and moving the parade or not having it.
Electric Departments:
• KMEA plaque:
Director of Electric Utilities Kelly Hemphill stated that he had attended a KMEA meeting and the
City of Pratt had been awarded a plaque as they celebrated 100 years of service.
• Decorations and Maintenance:
Mr. Hemphill commented that the line department had been working on the Christmas decorations and the power plant continued to do maintenance.
Recreation Department:
• Christmas dinner:
Recreation Director Bruce Pinkall informed the Commission that the annual Christmas dinner would be on December 17th and they would be getting the invitations out soon.
• Channel 12 video:
Mr. Pinkall commented that he would have a copy of the Channel 12 video on Pratt at the next meeting. Mr. Pinkall added that the video was also on fetchtoto.com.
Power Plant:
• Maintenance and Repair:
Power Plant Superintendent Ernie Smith commented that the power plant had switched over to preventive maintenance and repair and they were working on the late arriving cylinder heads on #7.
Fire Department:
• Proud moment:
Fire Chief David Kramer commented that he had been associated with the fire department all of his life since his Dad had been on the department from the time he was little. Chief Kramer stated that the opening of the new station was one of his proudest moments as a fire fighter. Chief Kramer stated that the entire department was very appreciative of the support they had received. Chief Kramer added that they promise to be proud of the facility for a long time and he invited anyone to stop by anytime. Mayor Hlavachick commented that the new station was a great addition to the City.
Police Department:
• Recognition of former officer:
Assistant Police Chief Gary Myers commented that he had lost a friend and former police officer from the late 90’s. Asst. Chief Myers stated that Mr. John Helsel had passed away last week.
Commission:
• Tunnel door:
Commissioner Graf questioned where we were on repairing the damaged tunnel door in the park. Mr. Rambat stated that it had been turned in to insurance and it was on Mr. Kessler’s list of things to order. Mr. Rambat added that it would probably be the middle of December before the repair was made and that there was no possibility of anyone getting in. Commissioner Peltier questioned who runs the train. Mr. Howard explained that the City owns the equipment and the agreement was that the Pilot Club operates it and we maintain it.
• Hampton-Pennock Park:
Commissioner Peltier commented that he had driven by Hampton-Pennock Park and it looked nice. Commissioner Peltier questioned if the equipment could be expanded. Mr. Rambat stated that there would be an observation period and then they would look at expansion possibilities. Mr. Rambat commented that park superintendent Mark Eckhoff was looking at putting similar equipment at Gebhart Park.
Executive Session:
Mayor Hlavachick made a motion to go into executive session for ten minutes to discuss non-elective personnel. The motion was seconded by Commissioner Taylor and carried unanimously.
After proper motion, the Commission returned from executive session with nothing to report.
• Complaints:
Upon returning from executive session, the complaints presented by Mr. Charles Phillippe were discussed. City Attorney Van Blaricum and City Manager Howard assured the Commission that the complaints were never ignored and the neighbor did not ignore any violations found. Mr. Van Blaricum commented that the neighbor had had a bit of hard luck, but he now has a job and family and doing pretty well.
• Sell of Ethanol Plant:
Commissioner Skaggs questioned if the Ethanol Plant had sold. Mr. Howard stated that there was an interested party and they were waiting on the outcome of the water rights issue before going public. Mr. Howard added that they were expecting to spend $10,000,000 to $12,000,000 on design flaws in the current facility.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
____________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
NOVEMBER 15, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the November 01, 2010 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
Proclamation for schools:
Ms. Sandy Foster commented that she would like for the Commission to proclaim this week as ‘American Education Week’. Ms. Foster stated that this proclamation was in support for educators. Mayor Hlavachick thanked Ms. Foster for bringing this forward and making the Commission a part of it. Mayor Hlavachick then read the proclamation.
BUSINESS:
PRESENTATION OF CITY OF PRATT EMPLOYEE SERVICE AWARDS:
Mayor Hlavachick commented that this was an enjoyable time for the Commission and it spoke to the quality of the people and the employees that provide everything so that we can have a nice town. Mayor Hlavachick added that the City does not have a real heavy turnover and we have a good environment to work in. Mayor Hlavachick and Commissioners awarded several employees their service awards.
CONSIDERATION AND APPROVAL OF A REPLACEMENT APPOINTMENT ON THE PRATT PUBLIC LIBRARY BOARD OF DIRECTORS:
In the absence of Ms. Rochelle Westerhaus, Library secretary, Mayor Hlavachick explained that the Library needed a replacement for the unexpired term of Mr. Jack Scott, who had moved away, and their recommendation was Mr. Bob Lee. Commissioner Peltier commented that Mr. Lee would have a lot of abilities that would be an asset to the Library. A motion by Commissioner Peltier to accept the nomination of Mr. Bob Lee. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENTS ON THE TRAVEL AND TOURISM BOARD:
Ms. Jan Scarbrough, Chamber Director, commented that she had three recommendations for reappointments on the Travel and Tourism Board and their terms expire on December 31, 2010. Ms. Scarbrough stated that Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel were willing to accept another three year term on the board. Ms. Scarbrough explained that Mr. Mike Cox, who was also on the board, had moved and the recommendation was for Mr. Cody Eastes to finish that term, which expires on December 31, 2011. Commissioner Taylor questioned if the three returning members had good attendance. Ms. Scarbrough stated that they did. Commissioner Peltier asked what their achievements had been. City Manager Dave Howard commented that they reviewed requests for expenditures of travel and tourism money. Ms. Scarbrough added that they are a review board for funding that brings people into Pratt and advertising for the promotion of Pratt.
A motion by Commissioner Taylor to approve Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel to another three year term on the Travel and Tourism Board. The motion was seconded by Commissioner Peltier and carried unanimously.
A motion by Commissioner Skaggs to approve the appointment of Mr. Cody Eastes to fill the unexpired term of Mr. Mike Cox. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1010 AMENDING SEC. 15.04.060 OF THE MUNICIPAL CODE:
City Attorney Ken Van Blaricum commented that this ordinance would amend Section 1 that deals with all inspections that must be completed before an occupancy permit is granted. Mr. Van Blaricum explained that this ordinance would make it a requirement that a master electrician or plumber or a journeyman electrician or plumber had to be present during the inspection. Mr. Van Blaricum commented that that has not been the case in the past. Commissioner Peltier questioned why this was necessary. Building Inspector Brad Blankenship stated that he had had a recent problem with footings and the Building Board had brought it up and felt that the licenser should be on the job for accountability of the inspection. Mr. Van Blaricum added that Mr. Blankenship had organized a committee of builders that met on a monthly basis and they had been making an effort to update ordinances and improve the partnership with the City and to help make the inspection process better.
Commissioner Taylor questioned if this ordinance was for all inspections or just electrical and plumbing inspections. Mr. Van Blaricum stated that it was for electrical and plumbing. Commissioner Taylor commented that the way the ordinance reads now was that it was for all inspections. Mr. Van Blaricum stated that he would add electric and plumbing inspections and that the Commission could approve the ordinance as amended.
The following Ordinance 1010 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.04.060 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER PLUMBER OR JOURNEYMAN PLUMBER; AND ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER ELECTRICIAN OR JOURNEYMAN ELECTRICIAN. A motion by Commissioner Peltier to accept Ordinance 1010 with amendments. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR UNIT #5 PIPING REPLACEMENT:
Director of Electric Utilities Kelly Hemphill informed the Commission that he had sent out three proposals to welders for piping replacement on unit #5 and only one was returned. Mr. Hemphill stated that Mid-States Erectors returned a bid of $58,971 and neither Striker Welding nor K.I.T.S. Mfg. returned a bid. Commissioner Taylor questioned if this bid was in line. Mr. Hemphill commented that he did not have any numbers to back it up, but, with the piping replacement done during the cooling tower project and considering the volume of work, it seemed to be close. Commissioner Skaggs asked if we had done work with this company before. City Manager Howard commented that we had when we installed the new generators and the recent cooling tower project. Mr. Howard added that they were a good contractor. Commissioner Skaggs made a motion to accept the bid proposal from Mid-States Erectors as stated in their proposal for $58,971. The motion was seconded by Commissioner Graf and carried unanimously.
Commissioner Skaggs questioned if there would be a construction observer at the plant. Mr. Hemphill stated that he, Power Plant Superintendent Ernie Smith or Power Plant Operator Bryan Evans would be taking care of that. Mr. Howard added that it helps to look at what the contractor was doing so that they know what is there.
CONSIDERATION AND APPROVAL OF BID FOR REPLACEMENT SUBSTATION BREAKERS:
Mr. Hemphill reminded the Commission that he had purchased a breaker for substation one last year and the cost was $26,710. Mr. Hemphill stated that we were in need of another one this year and the cost had gone up. Mr. Hemphill explained that Mr. Fritz Criswell from Flatland Maintenance had suggested that it would be cost effective to purchase all of the breakers for this project at one time so that we could take advantage of a quantity price break. Mr. Hemphill added that with the price break plus inflation being considered, buying in a large quantity could save the City approximately $11,000.
Mr. Hemphill stated that they had finished all of the FEMA projects, which had brought some funds back into the line department. Mr. Hemphill added that eight breakers would cost about $230,000, which was two-thirds of the FEMA refund amount and he commented that he would like to use those funds for this purchase. Mr. Howard commented that there was a cost increase this year of $2,000 and commodity prices were going up and $2,000 would be the minimum.
Mr. Howard stated that this project would step up the breaker replacement process, which would make it safer and more reliable. Power Plant Superintendent Ernie Smith commented that some of the breakers were fifty years old and parts have to be special made or they are obsolete. Commissioner Taylor questioned what they would do with the old ones. Mr. Hemphill commented that they would try to keep them intact and he had heard that Westinghouse had been selling these types of breakers in South America, but he was not sure of that. Commissioner Skaggs questioned if we would preserve some for ourselves. Mr. Hemphill stated that we would not and we should not need them if we were going to purchase eight of the breakers.
Commissioner Skaggs questioned if the 5% for the local vendor had been considered. Commissioner Taylor commented that it had never been determined how high a value should be and a bid of this size meant that you were talking quite a bit of difference. Commissioner Taylor pointed out that the difference in the bids right now was $6,000 and he had no problem going with the local bid as they employee a lot of people in our community and generate sales tax. Commissioner Skaggs commented that Stanion Wholesale Electric’s bid before the local factor was $7,000 more than Flatland Maintenance, but with the 5%, they came in $6,000 less. Mr. Hemphill stated that Mr. Criswell would be the technician that would do the work for us no matter where they come from. Mr. Hemphill added that the labor was more of what Mr. Criswell did and he was giving us the breakers at his cost.
Commissioner Peltier questioned if the breakers would be used up in a reasonable amount of time. Mr. Hemphill stated that they would all be in service within two years. Commissioner Taylor agreed that it would be best to buy now and not at the inflated dollar later. Commissioner Graf commented that we may as well take care of it if safety was a issue. A motion by Commissioner Taylor to buy eight breakers from Stanion Wholesale Electric at $236,664.50. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
City Manager:
• Maple Street update:
City Manager Howard commented that the contractor should start working on Maple Street again this week after several meetings that had taken place and issues had been resolved. Mr. Howard explained that they had had rain delays so the completion date had been extended until the end of November, but penalties would be enforced after that. Commissioner Taylor questioned if the end of November included the rain dates. Mr. Howard stated that they had had good weather and still nothing was done.
• Appropriation of Water Rights:
Mr. Howard commented that he had written a letter to the Department of Agriculture a few weeks ago concerning an extension on the water rights at the Ethanol Plant due to a prospective buyer being concerned about those rights. Mr. Howard stated that he had already gotten a reply from the Department of Agriculture and they had extended those rights until 2016, so the concern was gone.
• Executive Session:
Mr. Howard stated that he would like an executive session at the end of the meeting to discuss non-elective personnel for ten minutes. Mr. Howard added that there would be no decisions made in this session.
Public Works:
• Main Street update:
Public Works Director Russell Rambat informed the Commission that the contractor had finished up on Fourth Street and the brick had been tarred in and ready for the Christmas celebration. Mr. Rambat commented that they should finish up in the next couple of weeks. Commissioner Skaggs questioned if they had found any unexpected events when taking up the bricks. Mr. Rambat stated that there were none that he knew of. Mr. Rambat added that they never struck an existing service and water superintendent Kelvin Clay had done a good job. Mr. Rambat explained that the old service was in place and working, but there would be a whole new main next year.
Commissioner Skaggs asked when phase two of the project would start. Mr. Rambat stated that there was no date set, but it should be the middle to late spring. Mr. Howard commented that they would shift to next year when this project was complete and once the final design was done, they would meet with the business people and talk about whether to do it all at one time or a couple of blocks at a time. Mr. Howard added that the meetings would probably start in January and get going as soon as possible. Mr. Rambat stated that they wanted the feedback from the business owners. Mr. Howard commented that he had talked to them about starting before Miss Kansas and moving the parade or not having it.
Electric Departments:
• KMEA plaque:
Director of Electric Utilities Kelly Hemphill stated that he had attended a KMEA meeting and the
City of Pratt had been awarded a plaque as they celebrated 100 years of service.
• Decorations and Maintenance:
Mr. Hemphill commented that the line department had been working on the Christmas decorations and the power plant continued to do maintenance.
Recreation Department:
• Christmas dinner:
Recreation Director Bruce Pinkall informed the Commission that the annual Christmas dinner would be on December 17th and they would be getting the invitations out soon.
• Channel 12 video:
Mr. Pinkall commented that he would have a copy of the Channel 12 video on Pratt at the next meeting. Mr. Pinkall added that the video was also on fetchtoto.com.
Power Plant:
• Maintenance and Repair:
Power Plant Superintendent Ernie Smith commented that the power plant had switched over to preventive maintenance and repair and they were working on the late arriving cylinder heads on #7.
Fire Department:
• Proud moment:
Fire Chief David Kramer commented that he had been associated with the fire department all of his life since his Dad had been on the department from the time he was little. Chief Kramer stated that the opening of the new station was one of his proudest moments as a fire fighter. Chief Kramer stated that the entire department was very appreciative of the support they had received. Chief Kramer added that they promise to be proud of the facility for a long time and he invited anyone to stop by anytime. Mayor Hlavachick commented that the new station was a great addition to the City.
Police Department:
• Recognition of former officer:
Assistant Police Chief Gary Myers commented that he had lost a friend and former police officer from the late 90’s. Asst. Chief Myers stated that Mr. John Helsel had passed away last week.
Commission:
• Tunnel door:
Commissioner Graf questioned where we were on repairing the damaged tunnel door in the park. Mr. Rambat stated that it had been turned in to insurance and it was on Mr. Kessler’s list of things to order. Mr. Rambat added that it would probably be the middle of December before the repair was made and that there was no possibility of anyone getting in. Commissioner Peltier questioned who runs the train. Mr. Howard explained that the City owns the equipment and the agreement was that the Pilot Club operates it and we maintain it.
• Hampton-Pennock Park:
Commissioner Peltier commented that he had driven by Hampton-Pennock Park and it looked nice. Commissioner Peltier questioned if the equipment could be expanded. Mr. Rambat stated that there would be an observation period and then they would look at expansion possibilities. Mr. Rambat commented that park superintendent Mark Eckhoff was looking at putting similar equipment at Gebhart Park.
Executive Session:
Mayor Hlavachick made a motion to go into executive session for ten minutes to discuss non-elective personnel. The motion was seconded by Commissioner Taylor and carried unanimously.
After proper motion, the Commission returned from executive session with nothing to report.
• Complaints:
Upon returning from executive session, the complaints presented by Mr. Charles Phillippe were discussed. City Attorney Van Blaricum and City Manager Howard assured the Commission that the complaints were never ignored and the neighbor did not ignore any violations found. Mr. Van Blaricum commented that the neighbor had had a bit of hard luck, but he now has a job and family and doing pretty well.
• Sell of Ethanol Plant:
Commissioner Skaggs questioned if the Ethanol Plant had sold. Mr. Howard stated that there was an interested party and they were waiting on the outcome of the water rights issue before going public. Mr. Howard added that they were expecting to spend $10,000,000 to $12,000,000 on design flaws in the current facility.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
____________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
Thursday, December 2, 2010
12/06/10-Agenda for Reg. City Commission Meeting
MONDAY
DECEMBER 06, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 15, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of the One Year Lease with the American Legion – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of 2011 Cereal Malt Beverage Applications – Gary Myers, Asst. Chief of Police
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
DECEMBER 06, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 15, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of the One Year Lease with the American Legion – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of 2011 Cereal Malt Beverage Applications – Gary Myers, Asst. Chief of Police
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Tuesday, November 16, 2010
11/15/10 City Commission Meeting Agenda
MONDAY
NOVEMBER 15, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 01, 2010 Regular City Commission meeting
4. OPEN AGENDA Proclamation for School – Sandy Foster
5. BUSINESS:
5.1 Presentation of City of Pratt Employee Service Awards – Mayor Hlavachick and Commission
5.2 Consideration and Approval of a Replacement Appointment on the Pratt Public Library Board of Directors – Rochelle Westerhaus, Secretary Mayor and Commission
5.3 Consideration and Approval of the Re-appointments on the Travel and Tourism Board – Jan Scarbrough, Chamber Director
5.4 Consideration and Approval of Ordinance 1010 Amending Sec. 15.04.060 of the Municipal Code – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector
5.5 Consideration and Approval of Bid for Unit #5 Piping Replacement – Kelly Hemphill, Dir. of Electric Utilities
5.6 Consideration and Approval of Bid for Replacement Substation Breakers – Kelly Hemphill, Dir. of Electric Utilities
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
NOVEMBER 15, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 01, 2010 Regular City Commission meeting
4. OPEN AGENDA Proclamation for School – Sandy Foster
5. BUSINESS:
5.1 Presentation of City of Pratt Employee Service Awards – Mayor Hlavachick and Commission
5.2 Consideration and Approval of a Replacement Appointment on the Pratt Public Library Board of Directors – Rochelle Westerhaus, Secretary Mayor and Commission
5.3 Consideration and Approval of the Re-appointments on the Travel and Tourism Board – Jan Scarbrough, Chamber Director
5.4 Consideration and Approval of Ordinance 1010 Amending Sec. 15.04.060 of the Municipal Code – Ken Van Blaricum, City Attorney; Brad Blankenship, Building Inspector
5.5 Consideration and Approval of Bid for Unit #5 Piping Replacement – Kelly Hemphill, Dir. of Electric Utilities
5.6 Consideration and Approval of Bid for Replacement Substation Breakers – Kelly Hemphill, Dir. of Electric Utilities
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
11/01/10-Approved City Commission minutes
MONDAY
NOVEMBER 01, 2010
The Governing Body of the City of Pratt, Kansas met in regular session in the Commission room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Kelly Hemphill Electric Utility Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor stated that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the October 18, 2010 regular meeting. The motion was seconded by Commissioner Taylor and carried unanimously.
OPEN AGENDA:
No one from the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF STREET CLOSURES FOR ‘OLD FASHONED CHRISTMAS’ DOWNTOWN:
Chamber Director Jan Scarbrough addressed the Commission requesting the closure of the same streets as last year for the ‘Old Fashioned Christmas’ celebration. Ms. Scarbrough stated that they would like to block the area between Main Street and Oak Street and Third and Fourth Streets east of the intersections on Main Street and Third Street, north of the intersection of Ninnescah Street and Third Street, south of the intersection of Ninnescah Street and Fourth Street, west of the intersection of Oak Street and Fourth Street and at the alley east of the Post Office on Third Street. Ms. Scarbrough also asked the City to help with the set up by insuring that the electrical outlets, including a 220 for the Lions Club screening bus, were available. Ms. Scarbrough stated that the bleachers, trash containers and porta-johns would also be needed again this year. Commissioner Skaggs inquired about the attendance at Old Fashioned Christmas. Ms. Scarbrough and City Manager Dave Howard responded that there had been good attendance the last couple of years. Commissioner Taylor asked if it would be a problem to provide a 220 electric outlet for the Lions Club. Mr. Hemphill stated that he would get together with Ms. Scarbrough to see what was needed. Commissioner Peltier made a motion to allow closure of the streets as requested for Old Fashioned Christmas on November 20, 2010. Commissioner Skaggs seconded the motion and it carried unanimously.
Ms. Scarbrough also requested permission from the Commission to conduct a Christmas lighting contest again this year. Ms. Scarbrough explained that individuals could decorate their residences and register to be part of the contest. Ms. Scarbrough added that homes would be judged for 1st, 2nd and 3rd place and receive credit toward their electric utility bill as was done last year. Commissioner Taylor moved to allow Christmas lights to be judged and prizes to be the same as last year for an amount off of the individual utility bills. Commissioner Graf seconded the motion and the motion carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 110101 ADOPTING THE PRATT COUNTY MULIT-JURISDICTIONAL HAZARD MITIGATION PLAN:
Mr. Tim Branscom, Pratt County Emergency Manager, presented a power point presentation overview on the Pratt County Multi-Jurisdictional Hazard Mitigation Plan. Mr. Branscom explained that the Plan covered seven areas, which included Pratt County, all Cities within Pratt County, USD 382, USD 438, and Pratt Community College. Mr. Branscom stated that each entity within the Plan would adopt their own resolution and portions of the Plan. Mr. Branscom explained the formulas for risk rating and severity risk and how the risk index was computed. Mr. Branscom explained that, with the exception of wildfires, the City of Pratt had the same risk priorities as the County. Commissioner Hlavachick voiced a concern about hazardous materials stored in sheds and barns. Mr. Branscom replied that hazardous materials were addressed in the Plan. Mr. Branscom reviewed the City’s action items, which were to seek funding to design and build safe rooms for the City of Pratt, establish a committee to identify potential funding sources and consider the purchase of additional equipment for the jurisdiction to enhance road maintenance capabilities and assess flood prone areas and recommend flood reduction measures to City planners.
Commissioner Skaggs questioned the statement in the Plan that very few residents in Pratt had basements. Mr. Branscom stated that an actual count had not been taken. Commissioner Taylor suggested contacting the County Appraiser, who could probably provide that. Commissioner Skaggs asked where the storm shelters would be built. Mr. Branscom commented that he would work with City Manager Howard to determine the best sites.
City Manager Howard stated that the Sixth Street Bridge was the largest area of concern as a flood prone area. Mr. Howard stated that the City cleans the area frequently of debris to help the flow of water in case of flooding. Commissioner Skaggs questioned the volume of water the new Maple Street Bridge would be able to handle. Mr. Howard and Public Works Director Russell Rambat stated that the Maple Street Bridge was capable of handling twice the volume of other bridges within the City. Mr. Howard stated that the construction of the Maple Street Bridge had been overcompensated.
Mr. Branscom stated that a comprehensive review of the Plan would need to be done every five years and this would be coordinated by himself and the Emergency Management Team of Pratt County. Mr. Branscom added that he would do a quick review annually with each entity and if changes were needed, an amendment would be made to the Plan.
Commissioner Skaggs asked if this Plan was a pass or fail situation and whether the Plan would be voided if the City did not act on the action items. Mr. Branscom replied that the Plan could be amended as needed. City Manager Howard explained that having a Hazard Mitigation Plan in place was required by FEMA to receive disaster funding. Mr. Howard explained that City department heads had been involved in the creation of the Plan.
Commissioner Skaggs inquired about the Emergency Manager position. Mr. Branscom stated that the Plan itself had been created with grant funds at no cost to each individual entity and that his position was fully funded by Pratt County. Mr. Branscom added that the Pratt County Emergency Management’s office was located on Main Street.
Commissioner Peltier made a motion to approve Resolution 110110 adopting the Pratt County Multi-Jurisdictional Hazard Mitigation Plan. The motion was seconded by Commissioner Graf and carried unanimously.
Mr. Luca Matei, citizen of Pratt, spoke to the Commission concerning the knowledge of the City on how structurally sound some of the current buildings were and the need for shelters. Mr. Matei commented that he had been an engineer in the Silicon Valley in San Jose, California, before moving to Pratt. Mr. Matei explained that it was important to know the regulations and resources and the most important resources were the people and here in Pratt there were fewer big problems than in California, but there were still problems. Mr. Matei congratulated everyone for what had been done with the limited resources available.
CONSIDERATION AND APPROVAL OF WASTEWATER TREATMENT PLANT ENHANCEMENT DOCUMENTS:
City Attorney Ken Van Blaricum stated that the Commission needed to approve the loan agreement pertaining to the Wastewater Treatment Enhancement Project in order to be qualified for the loan. Mr. Van Blaricum explained that there was a complete copy of the loan agreement available in the City Clerk’s office if any of the Commissioners would like to review it. Mr. Van Blaricum commented that he had provided a copy of the table of contents and terms of the loan agreement and that the loan agreement provided for a KDHE loan of $1,642,000 at an interest rate of 2.45%. Commissioner Peltier questioned if there would be 40% loan forgiveness. Mr. Van Blaricum confirmed the loan forgiveness amount as not to exceed $656,800. Mr. Howard explained that the loan forgiveness was up front; therefore, reducing the actual loan. Mr. Van Blaricum clarified that, if the cost of the project was less than $1,642,000, the loan and forgiveness would be based on the actual cost.
Commissioner Taylor questioned the need, at this point, to do the project. Mr. Howard stated that the project was to concentrate the sludge at the wastewater treatment facility and that the City had looked at different options, such as buying additional ground to dispose of sludge. Mr. Howard stated that this option seemed to make the most sense for the City since there was the availability of the low interest rate loan and the loan forgiveness that KDHE was offering. Commissioner Peltier commented that this was a needed project. Mr. Howard replied that the City had been planning for a sludge handling project for several years and had started reserving funds for that purpose. Commissioner Peltier asked about the reserve balance and if the City was in a position to make the payments. Mr. Howard and Finance Director Diana Garten replied that approximately $750,000 had been placed in reserve in anticipation of the project. Commissioner Taylor questioned if KDHE would place more stringent requirements on wastewater treatment facilities in the future. Mr. Howard stated that they would and we would have to meet those standards. Commissioner Peltier asked if this project would be advantageous to the City. Commissioner Skaggs commented that a project like this could be an economic stimulus. Mayor Hlavachick commented that we had known that we would need to do this project at some point and had started saving for it.
Commissioner Taylor made a motion to approve the loan agreement with KDHE for the Wastewater Treatment Plant Enhancement project. Commissioner Peltier seconded the motion and the motion carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1009 AUTHORIZING THE EXECUTION OF THE LOAN AGREEMENT:
City Attorney Van Blaricum stated that Ordinance 1009 would authorize the execution of the loan and provide for establishing a dedicated source of revenue for repayment of the loan. Mr. Van Blaricum explained that, with approval of this ordinance, the City guaranteed payment of the loan from the system revenues and ad valorem taxes without limitation. Commissioner Skaggs made a motion to approve Ordinance 1009. Commissioner Peltier seconded and the motion carried unanimously.
Mr. Van Blaricum stated that a copy of his ‘Form of Opinion of Municipality’s Counsel’ was included in the packet and a similar letter would be drafted to KDHE.
Commissioner Peltier asked what else needed to be done to get this project moving. Mr. Howard stated that a design would be the next step and City staff would continue to work on the project plan. Mr. Howard added that the project would address the problems at the wastewater plant.
REPORTS:
City Manager:
• Pratt County letter:
City Manager Howard stated that the City had received a letter from Pratt County concerning authorization of emergency vehicles. Mr. Howard stated that the letter was about the liability of first responders and the pending requirement to be certified by the County. Mr. Howard added that a copy of the letter had been provided and encouraged the Commission to read it and commented that it would be on a later agenda for discussion.
Public Works:
• Curb and Gutter project:
Public Works Director Russell Rambat reported that the curb and gutter project for this year was complete. Commissioner Skaggs asked what the policy was on streets that did not have curb and guttering and whether a homeowner would have to pay to create curb and guttering in districts that had never had it or specials attached. Mr. Howard responded that if it was on a street that was used by a lot of people, the City could decide to do a project in that area. Mr. Howard explained that those were known as ‘at-large projects’, which can be done to benefit the City. Mr. Rambat stated that he would look into some of those areas and see if a project would be feasible to do. Commissioner Skaggs commented that an area needing curb and guttering was 4th Street towards the Rose Garden. Commissioner Skaggs agreed to compile a list of areas that he felt would benefit from adding curb and guttering.
Commissioner Skaggs suggested a need to add sidewalks along First Street and that there was a worn path where people walk from the hospital to Wal-Mart. Commissioner Skaggs commented that he would like the City to try and plan for sidewalks in that area. City Manager Howard stated that we would have to get permission from KDOT since a sidewalk along that area would include their right-of-way, but he and Mr. Rambat would look into it. Commissioner Peltier asked if a grant for a bike and pedestrian path might be available. Mayor Hlavachick and Commissioner Taylor stated that this had been discussed in the past and was in the long range plans.
• Stout Street project:
Mr. Rambat stated that the Stout Street project was complete and it had re-opened this afternoon.
• Main Street project:
Mr. Rambat stated that the waterline project was now on 4th Street. Mr. Rambat explained that APAC would be bringing in more workers this week and anticipated completion in approximately two weeks. Mr. Rambat stated that the boring for the waterline was complete, but there were some tie-ins and side street connections to finish. Mr. Rambat stated that 3rd Street had re-opened last Friday.
• Maple Street project:
Mr. Rambat reported the street paver should be moving in today or tomorrow. Mr. Rambat added that the plan was to do a test pour and then try to pour the south lane later this week.
Inspection Department:
• Waterline at American Legion:
City Inspector Brad Blankenship reported that Water Superintendent Kelvin Clay and the water department had replaced the waterline to the American Legion Building.
• Fire Station:
Mayor Hlavachick and Commissioner Taylor thanked Mr. Blankenship for his hard work on the fire station.
Electric Department:
• Delayed Signal sign:
Director of Electric Utilities Kelly Hemphill reported that delayed signal signs had been hung at First Street and Main Street as requested. Mr. Hemphill also stated that he had spoken with the State of Kansas about timing plans and signal design at that intersection and they were going to investigate the need for changes and would get back with us.
• Underground Risers:
Mr. Hemphill reported that the power plant staff had been installing underground risers.
• Christmas decorations:
Mr. Hemphill commented that the line guys had started repair work on the Christmas decorations.
Finance Department:
• Sales Tax:
Finance Director Diana Garten reported that sales tax trends had continued to show a decrease in revenues from last year with a year-to-date decrease of $177,000.
Commission:
• Broken curb & Concrete work missed:
Mayor Hlavachick reported on a broken curb that needed attention and he would contact Mr. Rambat with that location. Mayor Hlavachick also reported that his neighbor thought the City had marked off some concrete work on the corner of Main Street and Blaine Street that had never been done. Mr. Rambat stated that he would check on that.
• Business in a private residence:
Commissioner Skaggs asked if there was an ordinance pertaining to operating a business out of a private residence. Mr. Blankenship responded that that was a State Treasury issue and they would be who would have to determine if a business was being operated at a private residence. Commissioner Taylor stated that the City does have zoning ordinances that help control residential areas.
Mr. Blankenship stated that he was aware that Mr. Charles Phillippe had a concern about a business being operated in his neighborhood, but the State had checked into it and found no evidence to support the claim. City Manager Howard stated that there was not anything in the ordinances that states you cannot sell several cars or that you cannot park licensed and tagged vehicles on your personal property. Mr. Howard added that every complaint by Mr. Phillippe had been checked out and, if violations were present, they had been addressed. City Attorney Van Blaricum stated that the City cannot proceed on claims without real evidence that a violation had occurred. Mr. Van Blaricum stressed that the City had investigated several complaints by Mr. Phillippe and no violations had been found.
Mr. Blankenship reported that he had checked various complaints such as bicycles which turned out were still used by Mr. Winter’s children, tires that turned out to be new and neatly stacked and jet-skis that turned out were loaded on a tagged trailer. Mr. Blankenship reported that Mr. Winter, Mr. Phillippe’s neighbor and the person that the complaints were and are being made against, had complied with all of the requirements of the City.
• Request to close gate at Lemon’s Park at 6:00 p.m.:
Commissioner Graf requested that the gate to Lemon Park be closed at 6:00 p.m. as a safety concern. Commissioner Graf stated that there were a lot of vehicles and cyclists breaking the speed limit as they drive through the park and there were lighting issues in some areas of the park. Commissioner Graf added that it was not realistic to ask the police to camp out down at the park and the simple solution would be to close the gates. Mayor Hlavachick asked what time the park currently closes. Acting Police Chief Gary Myers said that the park was closed at 10:00 p.m. City Manager Howard commented that the lighting issues could be addressed by the City. Mayor Hlavachick and Commissioner Taylor stated that people, other than walkers, enjoy the park in the evenings when they were taking an evening drive or attending activities in the park. Commissioner Skaggs agreed that safety was a valid concern, but stated that more lighting would help.
Audience comment:
• Wastewater Project:
Mr. Luca Matei addressed his concern about the wastewater treatment plant project and asked that specialized people assess the design and be contributors to what was needed. Mr. Matei commented on other various topics.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
(In the absence of the City Clerk, the minutes were respectfully submitted to the City Clerk by the Finance Director.)
_______________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
NOVEMBER 01, 2010
The Governing Body of the City of Pratt, Kansas met in regular session in the Commission room located in City Hall.
PRESENT: Bill Hlavachick Mayor
Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Kelly Hemphill Electric Utility Director
Brad Blankenship Building Inspector
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor stated that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the October 18, 2010 regular meeting. The motion was seconded by Commissioner Taylor and carried unanimously.
OPEN AGENDA:
No one from the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF STREET CLOSURES FOR ‘OLD FASHONED CHRISTMAS’ DOWNTOWN:
Chamber Director Jan Scarbrough addressed the Commission requesting the closure of the same streets as last year for the ‘Old Fashioned Christmas’ celebration. Ms. Scarbrough stated that they would like to block the area between Main Street and Oak Street and Third and Fourth Streets east of the intersections on Main Street and Third Street, north of the intersection of Ninnescah Street and Third Street, south of the intersection of Ninnescah Street and Fourth Street, west of the intersection of Oak Street and Fourth Street and at the alley east of the Post Office on Third Street. Ms. Scarbrough also asked the City to help with the set up by insuring that the electrical outlets, including a 220 for the Lions Club screening bus, were available. Ms. Scarbrough stated that the bleachers, trash containers and porta-johns would also be needed again this year. Commissioner Skaggs inquired about the attendance at Old Fashioned Christmas. Ms. Scarbrough and City Manager Dave Howard responded that there had been good attendance the last couple of years. Commissioner Taylor asked if it would be a problem to provide a 220 electric outlet for the Lions Club. Mr. Hemphill stated that he would get together with Ms. Scarbrough to see what was needed. Commissioner Peltier made a motion to allow closure of the streets as requested for Old Fashioned Christmas on November 20, 2010. Commissioner Skaggs seconded the motion and it carried unanimously.
Ms. Scarbrough also requested permission from the Commission to conduct a Christmas lighting contest again this year. Ms. Scarbrough explained that individuals could decorate their residences and register to be part of the contest. Ms. Scarbrough added that homes would be judged for 1st, 2nd and 3rd place and receive credit toward their electric utility bill as was done last year. Commissioner Taylor moved to allow Christmas lights to be judged and prizes to be the same as last year for an amount off of the individual utility bills. Commissioner Graf seconded the motion and the motion carried unanimously.
CONSIDERATION AND APPROVAL OF RESOLUTION 110101 ADOPTING THE PRATT COUNTY MULIT-JURISDICTIONAL HAZARD MITIGATION PLAN:
Mr. Tim Branscom, Pratt County Emergency Manager, presented a power point presentation overview on the Pratt County Multi-Jurisdictional Hazard Mitigation Plan. Mr. Branscom explained that the Plan covered seven areas, which included Pratt County, all Cities within Pratt County, USD 382, USD 438, and Pratt Community College. Mr. Branscom stated that each entity within the Plan would adopt their own resolution and portions of the Plan. Mr. Branscom explained the formulas for risk rating and severity risk and how the risk index was computed. Mr. Branscom explained that, with the exception of wildfires, the City of Pratt had the same risk priorities as the County. Commissioner Hlavachick voiced a concern about hazardous materials stored in sheds and barns. Mr. Branscom replied that hazardous materials were addressed in the Plan. Mr. Branscom reviewed the City’s action items, which were to seek funding to design and build safe rooms for the City of Pratt, establish a committee to identify potential funding sources and consider the purchase of additional equipment for the jurisdiction to enhance road maintenance capabilities and assess flood prone areas and recommend flood reduction measures to City planners.
Commissioner Skaggs questioned the statement in the Plan that very few residents in Pratt had basements. Mr. Branscom stated that an actual count had not been taken. Commissioner Taylor suggested contacting the County Appraiser, who could probably provide that. Commissioner Skaggs asked where the storm shelters would be built. Mr. Branscom commented that he would work with City Manager Howard to determine the best sites.
City Manager Howard stated that the Sixth Street Bridge was the largest area of concern as a flood prone area. Mr. Howard stated that the City cleans the area frequently of debris to help the flow of water in case of flooding. Commissioner Skaggs questioned the volume of water the new Maple Street Bridge would be able to handle. Mr. Howard and Public Works Director Russell Rambat stated that the Maple Street Bridge was capable of handling twice the volume of other bridges within the City. Mr. Howard stated that the construction of the Maple Street Bridge had been overcompensated.
Mr. Branscom stated that a comprehensive review of the Plan would need to be done every five years and this would be coordinated by himself and the Emergency Management Team of Pratt County. Mr. Branscom added that he would do a quick review annually with each entity and if changes were needed, an amendment would be made to the Plan.
Commissioner Skaggs asked if this Plan was a pass or fail situation and whether the Plan would be voided if the City did not act on the action items. Mr. Branscom replied that the Plan could be amended as needed. City Manager Howard explained that having a Hazard Mitigation Plan in place was required by FEMA to receive disaster funding. Mr. Howard explained that City department heads had been involved in the creation of the Plan.
Commissioner Skaggs inquired about the Emergency Manager position. Mr. Branscom stated that the Plan itself had been created with grant funds at no cost to each individual entity and that his position was fully funded by Pratt County. Mr. Branscom added that the Pratt County Emergency Management’s office was located on Main Street.
Commissioner Peltier made a motion to approve Resolution 110110 adopting the Pratt County Multi-Jurisdictional Hazard Mitigation Plan. The motion was seconded by Commissioner Graf and carried unanimously.
Mr. Luca Matei, citizen of Pratt, spoke to the Commission concerning the knowledge of the City on how structurally sound some of the current buildings were and the need for shelters. Mr. Matei commented that he had been an engineer in the Silicon Valley in San Jose, California, before moving to Pratt. Mr. Matei explained that it was important to know the regulations and resources and the most important resources were the people and here in Pratt there were fewer big problems than in California, but there were still problems. Mr. Matei congratulated everyone for what had been done with the limited resources available.
CONSIDERATION AND APPROVAL OF WASTEWATER TREATMENT PLANT ENHANCEMENT DOCUMENTS:
City Attorney Ken Van Blaricum stated that the Commission needed to approve the loan agreement pertaining to the Wastewater Treatment Enhancement Project in order to be qualified for the loan. Mr. Van Blaricum explained that there was a complete copy of the loan agreement available in the City Clerk’s office if any of the Commissioners would like to review it. Mr. Van Blaricum commented that he had provided a copy of the table of contents and terms of the loan agreement and that the loan agreement provided for a KDHE loan of $1,642,000 at an interest rate of 2.45%. Commissioner Peltier questioned if there would be 40% loan forgiveness. Mr. Van Blaricum confirmed the loan forgiveness amount as not to exceed $656,800. Mr. Howard explained that the loan forgiveness was up front; therefore, reducing the actual loan. Mr. Van Blaricum clarified that, if the cost of the project was less than $1,642,000, the loan and forgiveness would be based on the actual cost.
Commissioner Taylor questioned the need, at this point, to do the project. Mr. Howard stated that the project was to concentrate the sludge at the wastewater treatment facility and that the City had looked at different options, such as buying additional ground to dispose of sludge. Mr. Howard stated that this option seemed to make the most sense for the City since there was the availability of the low interest rate loan and the loan forgiveness that KDHE was offering. Commissioner Peltier commented that this was a needed project. Mr. Howard replied that the City had been planning for a sludge handling project for several years and had started reserving funds for that purpose. Commissioner Peltier asked about the reserve balance and if the City was in a position to make the payments. Mr. Howard and Finance Director Diana Garten replied that approximately $750,000 had been placed in reserve in anticipation of the project. Commissioner Taylor questioned if KDHE would place more stringent requirements on wastewater treatment facilities in the future. Mr. Howard stated that they would and we would have to meet those standards. Commissioner Peltier asked if this project would be advantageous to the City. Commissioner Skaggs commented that a project like this could be an economic stimulus. Mayor Hlavachick commented that we had known that we would need to do this project at some point and had started saving for it.
Commissioner Taylor made a motion to approve the loan agreement with KDHE for the Wastewater Treatment Plant Enhancement project. Commissioner Peltier seconded the motion and the motion carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1009 AUTHORIZING THE EXECUTION OF THE LOAN AGREEMENT:
City Attorney Van Blaricum stated that Ordinance 1009 would authorize the execution of the loan and provide for establishing a dedicated source of revenue for repayment of the loan. Mr. Van Blaricum explained that, with approval of this ordinance, the City guaranteed payment of the loan from the system revenues and ad valorem taxes without limitation. Commissioner Skaggs made a motion to approve Ordinance 1009. Commissioner Peltier seconded and the motion carried unanimously.
Mr. Van Blaricum stated that a copy of his ‘Form of Opinion of Municipality’s Counsel’ was included in the packet and a similar letter would be drafted to KDHE.
Commissioner Peltier asked what else needed to be done to get this project moving. Mr. Howard stated that a design would be the next step and City staff would continue to work on the project plan. Mr. Howard added that the project would address the problems at the wastewater plant.
REPORTS:
City Manager:
• Pratt County letter:
City Manager Howard stated that the City had received a letter from Pratt County concerning authorization of emergency vehicles. Mr. Howard stated that the letter was about the liability of first responders and the pending requirement to be certified by the County. Mr. Howard added that a copy of the letter had been provided and encouraged the Commission to read it and commented that it would be on a later agenda for discussion.
Public Works:
• Curb and Gutter project:
Public Works Director Russell Rambat reported that the curb and gutter project for this year was complete. Commissioner Skaggs asked what the policy was on streets that did not have curb and guttering and whether a homeowner would have to pay to create curb and guttering in districts that had never had it or specials attached. Mr. Howard responded that if it was on a street that was used by a lot of people, the City could decide to do a project in that area. Mr. Howard explained that those were known as ‘at-large projects’, which can be done to benefit the City. Mr. Rambat stated that he would look into some of those areas and see if a project would be feasible to do. Commissioner Skaggs commented that an area needing curb and guttering was 4th Street towards the Rose Garden. Commissioner Skaggs agreed to compile a list of areas that he felt would benefit from adding curb and guttering.
Commissioner Skaggs suggested a need to add sidewalks along First Street and that there was a worn path where people walk from the hospital to Wal-Mart. Commissioner Skaggs commented that he would like the City to try and plan for sidewalks in that area. City Manager Howard stated that we would have to get permission from KDOT since a sidewalk along that area would include their right-of-way, but he and Mr. Rambat would look into it. Commissioner Peltier asked if a grant for a bike and pedestrian path might be available. Mayor Hlavachick and Commissioner Taylor stated that this had been discussed in the past and was in the long range plans.
• Stout Street project:
Mr. Rambat stated that the Stout Street project was complete and it had re-opened this afternoon.
• Main Street project:
Mr. Rambat stated that the waterline project was now on 4th Street. Mr. Rambat explained that APAC would be bringing in more workers this week and anticipated completion in approximately two weeks. Mr. Rambat stated that the boring for the waterline was complete, but there were some tie-ins and side street connections to finish. Mr. Rambat stated that 3rd Street had re-opened last Friday.
• Maple Street project:
Mr. Rambat reported the street paver should be moving in today or tomorrow. Mr. Rambat added that the plan was to do a test pour and then try to pour the south lane later this week.
Inspection Department:
• Waterline at American Legion:
City Inspector Brad Blankenship reported that Water Superintendent Kelvin Clay and the water department had replaced the waterline to the American Legion Building.
• Fire Station:
Mayor Hlavachick and Commissioner Taylor thanked Mr. Blankenship for his hard work on the fire station.
Electric Department:
• Delayed Signal sign:
Director of Electric Utilities Kelly Hemphill reported that delayed signal signs had been hung at First Street and Main Street as requested. Mr. Hemphill also stated that he had spoken with the State of Kansas about timing plans and signal design at that intersection and they were going to investigate the need for changes and would get back with us.
• Underground Risers:
Mr. Hemphill reported that the power plant staff had been installing underground risers.
• Christmas decorations:
Mr. Hemphill commented that the line guys had started repair work on the Christmas decorations.
Finance Department:
• Sales Tax:
Finance Director Diana Garten reported that sales tax trends had continued to show a decrease in revenues from last year with a year-to-date decrease of $177,000.
Commission:
• Broken curb & Concrete work missed:
Mayor Hlavachick reported on a broken curb that needed attention and he would contact Mr. Rambat with that location. Mayor Hlavachick also reported that his neighbor thought the City had marked off some concrete work on the corner of Main Street and Blaine Street that had never been done. Mr. Rambat stated that he would check on that.
• Business in a private residence:
Commissioner Skaggs asked if there was an ordinance pertaining to operating a business out of a private residence. Mr. Blankenship responded that that was a State Treasury issue and they would be who would have to determine if a business was being operated at a private residence. Commissioner Taylor stated that the City does have zoning ordinances that help control residential areas.
Mr. Blankenship stated that he was aware that Mr. Charles Phillippe had a concern about a business being operated in his neighborhood, but the State had checked into it and found no evidence to support the claim. City Manager Howard stated that there was not anything in the ordinances that states you cannot sell several cars or that you cannot park licensed and tagged vehicles on your personal property. Mr. Howard added that every complaint by Mr. Phillippe had been checked out and, if violations were present, they had been addressed. City Attorney Van Blaricum stated that the City cannot proceed on claims without real evidence that a violation had occurred. Mr. Van Blaricum stressed that the City had investigated several complaints by Mr. Phillippe and no violations had been found.
Mr. Blankenship reported that he had checked various complaints such as bicycles which turned out were still used by Mr. Winter’s children, tires that turned out to be new and neatly stacked and jet-skis that turned out were loaded on a tagged trailer. Mr. Blankenship reported that Mr. Winter, Mr. Phillippe’s neighbor and the person that the complaints were and are being made against, had complied with all of the requirements of the City.
• Request to close gate at Lemon’s Park at 6:00 p.m.:
Commissioner Graf requested that the gate to Lemon Park be closed at 6:00 p.m. as a safety concern. Commissioner Graf stated that there were a lot of vehicles and cyclists breaking the speed limit as they drive through the park and there were lighting issues in some areas of the park. Commissioner Graf added that it was not realistic to ask the police to camp out down at the park and the simple solution would be to close the gates. Mayor Hlavachick asked what time the park currently closes. Acting Police Chief Gary Myers said that the park was closed at 10:00 p.m. City Manager Howard commented that the lighting issues could be addressed by the City. Mayor Hlavachick and Commissioner Taylor stated that people, other than walkers, enjoy the park in the evenings when they were taking an evening drive or attending activities in the park. Commissioner Skaggs agreed that safety was a valid concern, but stated that more lighting would help.
Audience comment:
• Wastewater Project:
Mr. Luca Matei addressed his concern about the wastewater treatment plant project and asked that specialized people assess the design and be contributors to what was needed. Mr. Matei commented on other various topics.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
(In the absence of the City Clerk, the minutes were respectfully submitted to the City Clerk by the Finance Director.)
_______________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_______________________________
LUANN KRAMER, City Clerk
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