MONDAY
JANUARY 03, 2011
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Diana Garten Finance Director
Gary Myers Asst. Chief of Police
Kelly Hemphill Dir. of Electric Utilities
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present with the exception of Commissioner Peltier.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Graf to approve the minutes of the December 20, 2010 regular meeting. The motion was seconded by Commissioner Taylor and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
CONSIDERATION AND APPROVAL OF CHANGE ORDER FOR MAIN STREET PROJECT:
Mr. Alan Luttrell, EBH Engineering, commented to the Commission that during the recent construction on the Main Street project, they did some hydro-excavating to find the utilities and they had been lower than expected. Mr. Luttrell stated that they had to lower the pipeline a little bit and add trench boxes, but it was for the betterment of the project and had increased the prices. Mr. Luttrell added that they had also found the underground cable that goes from Washington D.C. to Colorado Springs on Second Street. Mr. Luttrell added that, whenever they do the street project, they will have to take out the existing paving and do about ten to twelve inches of mason preparation because going over the top would have been too close. Mr. Luttrell explained that they had had to go nine to ten feet deep to get underneath the cable in the location by Joey’s Barber Shop and that added cost to the project as well.
Mr. Luttrell commented that the change order was for about $27,000, but if they had hit one of the existing lines, it would have caused more turmoil than that. Commissioner Skaggs questioned if they had to go down nine or ten feet from First Street to Sixth Street. Mr. Luttrell explained that they had to go that deep to get under the existing pipeline at Second Street, but the rest was anywhere from four to five feet. Mr. Luttrell added that anything over five feet of cover requires a trench box and although there was an OSHA guy there, no one was written up. City Manager Dave Howard commented that they had also had to increase the length of pipe to fire hydrants.
Mr. Luttrell stated that there would be one other change order item when the project was done which was additional steel casing pipe about twenty feet on each intersection going east and west and at First Street. Mr. Luttrell estimated that the cost per unit would be about $20,000 and that this was also for the betterment of the job and was a reasonable price on the change order. Mr. Howard commented that if they had hit one of those lines, it would have cost more than that. Mr. Howard reminded the Commission that this project was funded though the loan with KDHE and was for more than the amount. Mr. Luttrell recommended approving the change order for $27,053.31. A motion by Commissioner Skaggs to approve the change order for the Main Street waterline project. The motion was seconded by Commissioner Taylor and carried unanimously.
DISCUSSION ON FEDERAL FUND EXCHANGE PROGRAM GUIDELINES:
City Manager Dave Howard commented that the City was allocated so much money from the Federal Government each year that effects their area, but the State had a program that would give you back 90% of those funds on the road projects, but they were now loosening up the restrictions on those funds for a 10% reduction and you can use it for any project in your city.
Mr. Howard stated that he had been working with Public Works Director Russell Rambat and had looked at several roads that actually need attention and one of those areas would be Tenth Street. Mr. Howard added that that road should be done in concrete since the concrete plant uses Tenth Street a lot.
Mr. Howard recommended to the Commission that the City do this program, but there was only $17,000 in it and that would not go very far. Mr. Howard commented that if we get the allocated amount for this year of $76,440, we would look at Tenth Street. Mr. Howard stated that what the City would do would be to plan Tenth Street and bid it out at the end of the year, but if the funds did not come in, then we would have to put it off one or two years. Mr. Howard stated that just to get out of the Federal requirements would be worth the 10%, because it would cost us more than that to comply.
Commissioner Skaggs asked for clarification of whether the $76,440 was before or after the percentage. Mr. Howard explained that it was the estimated amount before the 10% for the year 2011 and that was if the Federal Government continued to fund it the way they have. Mr. Howard added that the $76,440 would not do all of Tenth Street, but we would have to look at where the rest of the funds would come from, but he added that we needed to get that project on the books.
A motion by Commissioner Taylor to go along with the Federal Fund Exchange program guidelines and approve it. The motion was seconded by Commissioner Skaggs and carried unanimously.
CONTINUED DISCUSSION CONCERNING HUMANE SOCIETY AGREEMENT FOR 2011:
Ms. Karen Detwiler commented that she had the signed agreement from the Humane Society and handed it to Mr. Howard. Ms. Detwiler commented that she appreciated the Commission hearing their concerns and reconsidering no increase in the City’s donation. Ms. Detwiler stated that the shelter manager was a single parent and made $1,300 a month, which half of that went towards rent, leaving the rest for utilities, groceries, etc. Commissioner Taylor interrupted Ms. Detwiler and stated that they should not put the manager making a living on the City. Commissioner Taylor stated that he appreciated the information that they had brought, but it was not the Commission’s responsibility to run the Humane Society and they should find a way to do it on the funds they have available.
Ms. Detwiler continued stating that the insurance on the facility had doubled and then was canceled due to claims for storm damage and an employee had gotten bit and that was on worker’s comp, so the company felt that they were not a good risk. Commissioner Skaggs questioned what figures had doubled. Ms. Detwiler and Ms. Barb Prater stated that it was now about $1,500 per year.
Ms. Detwiler commented that they had researched the Humane Society of the US and they provide scholarships, but no monetary support. Ms. Detwiler suggested that if someone was donating to them, they might consider donating locally. Ms. Detwiler commented that the American Humane Society helped out with shelter improvements and animal care, but not administrative costs. Ms. Detwiler explained that they had other options, but the grants that were available were not for the day to day operations.
Ms. Detwiler assured the Commission that they were not sitting on the back of their heels, but with the increase in insurance costs, maintenance and all the other things they cannot manage on what they are getting. Ms. Detwiler commented that they appreciate the Commission approving the contract and will accept that and go on as they can.
Mayor Hlavachick commented that he personally would not like to make any decisions tonight and table it until Commissioner Peltier was present, since he had specific thoughts as a dog owner and lover. Commissioner Graf commented that he felt that they should get the money to keep them going since we give money for everything else. Commissioner Graf added that they were a non-profit organization and it would not speak good of the City and this was the second meeting going through this.
Mr. Howard commented that he had spoken to the shelter manager concerning the number of dogs that were returned to the owners or adopted out. Mr. Howard stated that he had also visited with the veterinarian about euthanizing costs and they were different than Ms. Detwiler’s. Mr. Howard added that he had received a cost of $50 per animal with the City disposing of the animal. Ms. Detwiler commented that the fee she had stated included the disposal fee.
Mayor Hlavachick asked how much the County had raised their donation to. Ms. Detwiler stated that they were now paying $1,000 a month and did not require them to have open pens. Ms. Detwiler added that they also pick up the cost if no pens are available. Mayor Hlavachick commented that he was not in favor of the tax payers paying another $1,000 a month, but he would consider $500. Commissioner Taylor stated that he had been contacted several times after there was the comment in the paper and he explained that there were people in the community who like puppies until they grow up. Commissioner Taylor added that people do not want to pay for those types of people and he felt that the money the City was spending right now was too much. Commissioner Taylor explained that the Humane Society had built the new building and now they want more money since the needs are higher.
Commissioner Graf made a motion to give the Humane Society $1,000 more a month to keep them going. After a moment of silence, Mayor Hlavachick declared the motion had died due to the lack of a second. A motion by Commissioner Skaggs to increase the City donation by $500 per month for the end of the contract and look at it again at the next renewal. The motion was seconded by Commissioner Graf. The Clerk took a roll call vote: Commissioner Taylor-no; Mayor Hlavachick-yes; Commissioner Skaggs-yes; Commissioner Graf-yes. Mayor Hlavachick commented that he wanted it noted that he was against voting without Commissioner Peltier present. The motion passed by a four to one vote.
City Manager Howard stated that the increase would start January 1, 2011. Ms. Detwiler thanked the Commission and stated that they had built bigger because the State said they had to. Commissioner Skaggs commended the volunteers and told them to continue the good work, but asked them to try to find more volunteers. Commissioner Taylor stated that that was the secret and they needed to find more private funds and not be a burden on the taxpayers. Commissioner Taylor added that donations should come from the heart.
REPORTS:
City Manager:
• Downtown meeting:
City Manager Howard commented that there would be a meeting on the 12th for the downtown merchants so they could go over the next phase of the Main Street project. Mr. Howard added that notices had not been sent out yet, so it could be moved to the 19th at 6:00 p.m.
Public Works:
Public Works Director Russell Rambat commented that he would be working with Mr. Howard to get material for the downtown merchants meeting.
• Curb and gutter:
Mr. Rambat commented that he would be starting on the curb, gutter and sidewalk project for this year. Mr. Rambat added that he would be getting busy again.
Electric Departments:
• Line guys:
Director of Electric Utilities Kelly Hemphill commented that the Line Department was removing Christmas decorations.
• Maintenance:
Power Plant Superintendent Ernie Smith commented that they were continuing to do maintenance on the engines and they would probably be running sometime this week.
Finance Department:
• 2010 Audit:
Finance Director Diana Garten commented that the auditors would be here the middle of January for their preliminary review.
Mayor:
• Dog park:
Mayor Hlavachick commented that he had a pamphlet from Hutchinson concerning their dog park and he would get it to Recreation Director Bruce Pinkall. Mayor Hlavachick stated that he had had several comments that it was a good idea. Mayor Hlavachick added that he would like to also see that the Advisory Board get a copy of the pamphlet.
ADJOURN:
A motion by Commissioner Taylor to adjourn. The motion was seconded by Commissioner Graf and carried unanimously.
____________________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
__________________________________
LUANN KRAMER, City Clerk
Monday, January 17, 2011
Thursday, January 13, 2011
01/17/2011 City Commission Meeting Agenda
MONDAY
JANUARY 17, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – January 03, 2011 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval to Waive Rental Fee for Fire Fighters Auxiliary Craft Fair on April 9th - Alichia VanSlyke, Pratt Fire Fighters Auxiliary Vice-President
5.2 Consideration and Approval for City Fire Department to Hold a Car Show as a Fund Raiser – Captain Todd Hoffman, Pratt City Fire Department
5.3 Consideration and Approval of ‘New’ Application for 2011 Cereal Malt Beverage License – Gary Myers, Asst. Police Chief
5.4 Information Concerning General Public Transportation’s Process for Receiving KDOT Funding – Tiffany Brown, Director
5.5 Discussion with Master Gardner’s Concerning South Main Planters – Kathy Stewart, Linda Broce (No info for packet)
5.6 Consideration and Approval of Re-appointment of Dennis Rasmussen to the Cemetery Board – Russell Rambat, Public Works Director (Three Year Term)
5.7 Consideration and Approval of the Purchase of New Aerial Photography from the County – Russell Rambat, Public Works Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
JANUARY 17, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – January 03, 2011 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval to Waive Rental Fee for Fire Fighters Auxiliary Craft Fair on April 9th - Alichia VanSlyke, Pratt Fire Fighters Auxiliary Vice-President
5.2 Consideration and Approval for City Fire Department to Hold a Car Show as a Fund Raiser – Captain Todd Hoffman, Pratt City Fire Department
5.3 Consideration and Approval of ‘New’ Application for 2011 Cereal Malt Beverage License – Gary Myers, Asst. Police Chief
5.4 Information Concerning General Public Transportation’s Process for Receiving KDOT Funding – Tiffany Brown, Director
5.5 Discussion with Master Gardner’s Concerning South Main Planters – Kathy Stewart, Linda Broce (No info for packet)
5.6 Consideration and Approval of Re-appointment of Dennis Rasmussen to the Cemetery Board – Russell Rambat, Public Works Director (Three Year Term)
5.7 Consideration and Approval of the Purchase of New Aerial Photography from the County – Russell Rambat, Public Works Director
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Thursday, December 30, 2010
01/03/2011 City Commission Meeting Agenda
MONDAY
JANUARY 03, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 20, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Change Order for Main Street Project – Alan Luttrell, EBH Engineering; Dave Howard, City Manager; Russell Rambat, Public Works Director
5.2 Discussion on Federal Fund Exchange Program Guidelines – Dave Howard, City Manager; Russell Rambat, Public Works Director
5.3 Continued Discussion Concerning Humane Society Agreement for 2011 – Mayor, Commission and Staff
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
JANUARY 03, 2011
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 20, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Change Order for Main Street Project – Alan Luttrell, EBH Engineering; Dave Howard, City Manager; Russell Rambat, Public Works Director
5.2 Discussion on Federal Fund Exchange Program Guidelines – Dave Howard, City Manager; Russell Rambat, Public Works Director
5.3 Continued Discussion Concerning Humane Society Agreement for 2011 – Mayor, Commission and Staff
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Monday, December 20, 2010
12/06/10-Approved Regular City Commission meeting minutes
MONDAY
DECEMBER 06, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Asst. Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the November 15, 2010 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE ONE YEAR LEASE WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum commented that this lease was a modified draft from the last time it was addressed. Mr. Van Blaricum reminded the Commission that they had requested to change the termination clause so that it read that the American Legion would have ninety days to vacate the building at the request of the City and the American Legion felt this was a more friendly time line. Mr. Van Blaricum clarified that if the American Legion would default or do something they were not supposed to, then the City could evict in thirty days. Commissioner Taylor asked Mr. Rick Wittig, from the American Legion, if the lease worked for them. Mr. Wittig stated that it did.
Commissioner Skaggs commented that it looked like this was a one way street with the Legion paying only $20 a year to lease the building and they are not mowing or doing repairs. Commissioner Skaggs questioned if the facility could be leased to other people so that the City could get more revenue out of it. City Manager Dave Howard answered that, with this lease, it could not be. Mr. Howard pointed out that in 4.b of the lease, it states that they were to keep the structure in good state of repair and they were also responsible for taking care of it. Commissioner Peltier questioned if the bills in the packet had all been paid by the City. Mr. Howard stated that they were, but he still wanted to know what that clause meant and what the City’s responsibility was.
Commissioner Skaggs questioned if the City would have the option to rent it out if the American Legion could not afford repairs anymore. Mr. Wittig stated that they could, but the upstairs was not licensed for liquor and could be rented out for any purpose and they could bring their own beer. Commissioner Skaggs pointed out that the money would go to the Legion and not the City. Commissioner Skaggs questioned if there had been interest in renting the Legion before. Mr. Wittig stated that there had been, but the upstairs was licensed and supplied liquor. Commissioner Peltier asked how many members the American Legion had. Mr. Wittig commented that there were ninety paid members at $35 per member, but $25 of that went to the State.
Commissioner Taylor commented that they had had to do maintenance on the building and that was what we prefer, but the Legion needed time to get money back in the coffers. Mr. Wittig stated that they were starting to and that part of the fund raising was to rent out the upstairs. Commissioner Peltier questioned if people knew about the upstairs being able to be rented out. Mr. Wittig commented that they had not advertised it. Commissioner Skaggs suggested that since they cannot afford anymore rent, the City should be entitled to the rent money. Mr. Howard commented that the Legion holds the lease to the building, so the renting would have to be coordinated with them.
Mr. Howard questioned who was going to be responsible for mowing the lawn, toilet repairs, etc. so there would not be any conflicts later. Commissioner Peltier suggested that the City handle the major repairs and the Legion be responsible for the smaller stuff. Building Inspector Brad Blankenship commented that some of the previous repairs were things that would not happen again and they happened because of neglect.
Mayor Hlavachick commented that the lease should be approved as is and if changes needed to be done later, it could be amended with the agreement of both parties. Commissioner Skaggs commented that this was a sweetheart lease for a sweetheart group. Commissioner Graf commented that they should pay the bills from now on and leave the renting alone. Commissioner Taylor questioned if we had spent any money on the building in the past. Mr. Howard stated that this was the first time. Commissioner Peltier commented that they should mow the area that needed attention. Mr. Wittig commented that it would only take the City about ten minutes to mow that. Commissioner Taylor suggested that we leave it in there and the City does it if we have time.
A motion by Commissioner Taylor to approve the lease agreement between the City and the American Legion for $20 per year for a one year term. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PRATT AREA HUMANE SOCIETY AGREEMENT:
City Attorney Van Blaricum commented that this was the draft agreement between the City and the Humane Society and there had been some discussion earlier concerning the Humane Society wanting an increase in the monthly donation from the City and details about stray animals. Mr. Van Blaricum stated that he had not made any changes and, if the Commission was in agreement, it was ready to be signed. Mayor Hlavachick commented that he had talked to people in town and the person in charge of work detail for community service and when they send kids out there, they do not need any help. Mayor Hlavachick added that community service was reluctant to send them out there anymore since they did not need them even though the grounds need picked up or mowed.
After little more discussion, Commissioner Skaggs made a motion to approve the agreement with the Humane Society as written. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF 2011 CEREAL MALT BEVERAGE APPLICATIONS:
Assistant Police Chief Gary Myers commented that all the applications for the 2011 cereal malt beverage licenses had been received and reviewed. Assistant Chief Myers added that they all appear to be in order and recommended their approval to the Commission. A motion by Commissioner Peltier to approve the 2011 cereal malt beverage applications. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Christmas lunches:
City Manager Dave Howard reminded the Commission that the County Christmas lunch was the 13th and Wildlife and Parks was on the 8th.
• Maple Street:
Mr. Howard commented that the Maple Street construction crew had the machines set-up, but the end of the contract had been the end of November and was now costing them $500 per day, which was what was in the contract. Mr. Howard added that City Attorney Van Blaricum had sent Middlecreek Corporation a notice reminding them of that.
Mr. Howard stated that if they get the concrete, they should be able to get the south side done in two days. Commissioner Taylor commented that we were now making money on this project. Mr. Howard commented that it was in the contract and if the penalty was to be forgiven, the Commission would have to do that.
Commissioner Skaggs questioned if the weather was a problem. Mr. Howard commented that as long as the ground was not frozen, it was actually better to pour now. Mr. Howard added that the contractor stated that they pour all year long and the pour was under guarantee for a year. Commissioner Taylor asked if the penalty included weekends. Mr. Howard stated that it did and they were up to $3,000 as of today.
Electric Departments:
• Gas leak:
Director of Electric Utilities Kelly Hemphill informed the Commission that there had been a gas leak at the power plant last Thursday and the gas company had taken over the plant for a couple of days. Mr. Hemphill commented that the guys had done a good job getting the building ventilated. Commissioner Skaggs questioned if the leak had been internal. Mr. Hemphill stated that the leak was outside and it had appeared that a piece of tape on the pipe had corroded and sprung a leak. Mr. Hemphill added that they had worked on this line about twenty years ago and that it had been effectively covered.
Commissioner Skaggs questioned if there was a concern that they would not operate. Mr. Hemphill stated that they would probably not have been able to during the leak. Mr. Howard stated that the biggest concern was that it would blow up.
• Cracked cage:
Power Plant Superintendent Ernie Smith informed the Commission that, during ongoing maintenance a few days before Thanksgiving, engine #6 had water show up in the crank case. Mr. Smith stated that the cage was cracked and they had sent it off for repairs. Mr. Howard commented that they had thought that it might be another cracked head.
Police Department:
• Neighborhood Watch:
Assistant Police Chief Gary Myers commented that they would be updating the literature for the Neighborhood Watch program and get it going again.
• Bicycle safety:
Assistant Chief Myers commented that they would be promoting bicycle safety this spring and that there were officers trained in bike safety. Assistant Chief Myers added that they hope to spark interest in youth. Assistant Chief Myers explained it would take a little money to put reflective tape on bikes. Commissioner Taylor stated that if they were looking for white reflective tape, he had some.
Finance Department:
• Sales tax:
Finance Director Diana Garten commented that sales tax continued to decrease and that we were under $188,000 from last year. Ms. Garten stated that there were good reports from merchant’s downtown. Mr. Howard commented that the police department had budgeted for two new vehicles this year, but that was going to be put off until 2011. Commissioner Peltier commented that the new motel would be finished soon. Ms. Garten stated that that was good if they were full, but it was not a good time for motels.
Mr. Howard commented that they had budgeted for a drop in sales tax, but we were coming into a good season. Ms. Garten added that we were above the budget, but it was not a good sign to decrease.
Mayor:
• Thanks from Mayor:
Mayor Hlavachick commented that he wanted to thank the City for the good wishes and flowers for his wife, Linda. Mayor Hlavachick added that she was recovering slowly and it was going to be a long process.
ADJOURN:
A motion by Commissioner Peltier to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
DECEMBER 06, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Diana Garten Finance Director
Gary Myers Asst. Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Peltier to approve the minutes of the November 15, 2010 regular meeting. The motion was seconded by Commissioner Skaggs and carried unanimously.
OPEN AGENDA:
No one in the audience wished to address the Commission.
BUSINESS:
CONSIDERATION AND APPROVAL OF THE ONE YEAR LEASE WITH THE AMERICAN LEGION:
City Attorney Ken Van Blaricum commented that this lease was a modified draft from the last time it was addressed. Mr. Van Blaricum reminded the Commission that they had requested to change the termination clause so that it read that the American Legion would have ninety days to vacate the building at the request of the City and the American Legion felt this was a more friendly time line. Mr. Van Blaricum clarified that if the American Legion would default or do something they were not supposed to, then the City could evict in thirty days. Commissioner Taylor asked Mr. Rick Wittig, from the American Legion, if the lease worked for them. Mr. Wittig stated that it did.
Commissioner Skaggs commented that it looked like this was a one way street with the Legion paying only $20 a year to lease the building and they are not mowing or doing repairs. Commissioner Skaggs questioned if the facility could be leased to other people so that the City could get more revenue out of it. City Manager Dave Howard answered that, with this lease, it could not be. Mr. Howard pointed out that in 4.b of the lease, it states that they were to keep the structure in good state of repair and they were also responsible for taking care of it. Commissioner Peltier questioned if the bills in the packet had all been paid by the City. Mr. Howard stated that they were, but he still wanted to know what that clause meant and what the City’s responsibility was.
Commissioner Skaggs questioned if the City would have the option to rent it out if the American Legion could not afford repairs anymore. Mr. Wittig stated that they could, but the upstairs was not licensed for liquor and could be rented out for any purpose and they could bring their own beer. Commissioner Skaggs pointed out that the money would go to the Legion and not the City. Commissioner Skaggs questioned if there had been interest in renting the Legion before. Mr. Wittig stated that there had been, but the upstairs was licensed and supplied liquor. Commissioner Peltier asked how many members the American Legion had. Mr. Wittig commented that there were ninety paid members at $35 per member, but $25 of that went to the State.
Commissioner Taylor commented that they had had to do maintenance on the building and that was what we prefer, but the Legion needed time to get money back in the coffers. Mr. Wittig stated that they were starting to and that part of the fund raising was to rent out the upstairs. Commissioner Peltier questioned if people knew about the upstairs being able to be rented out. Mr. Wittig commented that they had not advertised it. Commissioner Skaggs suggested that since they cannot afford anymore rent, the City should be entitled to the rent money. Mr. Howard commented that the Legion holds the lease to the building, so the renting would have to be coordinated with them.
Mr. Howard questioned who was going to be responsible for mowing the lawn, toilet repairs, etc. so there would not be any conflicts later. Commissioner Peltier suggested that the City handle the major repairs and the Legion be responsible for the smaller stuff. Building Inspector Brad Blankenship commented that some of the previous repairs were things that would not happen again and they happened because of neglect.
Mayor Hlavachick commented that the lease should be approved as is and if changes needed to be done later, it could be amended with the agreement of both parties. Commissioner Skaggs commented that this was a sweetheart lease for a sweetheart group. Commissioner Graf commented that they should pay the bills from now on and leave the renting alone. Commissioner Taylor questioned if we had spent any money on the building in the past. Mr. Howard stated that this was the first time. Commissioner Peltier commented that they should mow the area that needed attention. Mr. Wittig commented that it would only take the City about ten minutes to mow that. Commissioner Taylor suggested that we leave it in there and the City does it if we have time.
A motion by Commissioner Taylor to approve the lease agreement between the City and the American Legion for $20 per year for a one year term. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE PRATT AREA HUMANE SOCIETY AGREEMENT:
City Attorney Van Blaricum commented that this was the draft agreement between the City and the Humane Society and there had been some discussion earlier concerning the Humane Society wanting an increase in the monthly donation from the City and details about stray animals. Mr. Van Blaricum stated that he had not made any changes and, if the Commission was in agreement, it was ready to be signed. Mayor Hlavachick commented that he had talked to people in town and the person in charge of work detail for community service and when they send kids out there, they do not need any help. Mayor Hlavachick added that community service was reluctant to send them out there anymore since they did not need them even though the grounds need picked up or mowed.
After little more discussion, Commissioner Skaggs made a motion to approve the agreement with the Humane Society as written. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF 2011 CEREAL MALT BEVERAGE APPLICATIONS:
Assistant Police Chief Gary Myers commented that all the applications for the 2011 cereal malt beverage licenses had been received and reviewed. Assistant Chief Myers added that they all appear to be in order and recommended their approval to the Commission. A motion by Commissioner Peltier to approve the 2011 cereal malt beverage applications. The motion was seconded by Commissioner Taylor and carried unanimously.
REPORTS:
City Manager:
• Christmas lunches:
City Manager Dave Howard reminded the Commission that the County Christmas lunch was the 13th and Wildlife and Parks was on the 8th.
• Maple Street:
Mr. Howard commented that the Maple Street construction crew had the machines set-up, but the end of the contract had been the end of November and was now costing them $500 per day, which was what was in the contract. Mr. Howard added that City Attorney Van Blaricum had sent Middlecreek Corporation a notice reminding them of that.
Mr. Howard stated that if they get the concrete, they should be able to get the south side done in two days. Commissioner Taylor commented that we were now making money on this project. Mr. Howard commented that it was in the contract and if the penalty was to be forgiven, the Commission would have to do that.
Commissioner Skaggs questioned if the weather was a problem. Mr. Howard commented that as long as the ground was not frozen, it was actually better to pour now. Mr. Howard added that the contractor stated that they pour all year long and the pour was under guarantee for a year. Commissioner Taylor asked if the penalty included weekends. Mr. Howard stated that it did and they were up to $3,000 as of today.
Electric Departments:
• Gas leak:
Director of Electric Utilities Kelly Hemphill informed the Commission that there had been a gas leak at the power plant last Thursday and the gas company had taken over the plant for a couple of days. Mr. Hemphill commented that the guys had done a good job getting the building ventilated. Commissioner Skaggs questioned if the leak had been internal. Mr. Hemphill stated that the leak was outside and it had appeared that a piece of tape on the pipe had corroded and sprung a leak. Mr. Hemphill added that they had worked on this line about twenty years ago and that it had been effectively covered.
Commissioner Skaggs questioned if there was a concern that they would not operate. Mr. Hemphill stated that they would probably not have been able to during the leak. Mr. Howard stated that the biggest concern was that it would blow up.
• Cracked cage:
Power Plant Superintendent Ernie Smith informed the Commission that, during ongoing maintenance a few days before Thanksgiving, engine #6 had water show up in the crank case. Mr. Smith stated that the cage was cracked and they had sent it off for repairs. Mr. Howard commented that they had thought that it might be another cracked head.
Police Department:
• Neighborhood Watch:
Assistant Police Chief Gary Myers commented that they would be updating the literature for the Neighborhood Watch program and get it going again.
• Bicycle safety:
Assistant Chief Myers commented that they would be promoting bicycle safety this spring and that there were officers trained in bike safety. Assistant Chief Myers added that they hope to spark interest in youth. Assistant Chief Myers explained it would take a little money to put reflective tape on bikes. Commissioner Taylor stated that if they were looking for white reflective tape, he had some.
Finance Department:
• Sales tax:
Finance Director Diana Garten commented that sales tax continued to decrease and that we were under $188,000 from last year. Ms. Garten stated that there were good reports from merchant’s downtown. Mr. Howard commented that the police department had budgeted for two new vehicles this year, but that was going to be put off until 2011. Commissioner Peltier commented that the new motel would be finished soon. Ms. Garten stated that that was good if they were full, but it was not a good time for motels.
Mr. Howard commented that they had budgeted for a drop in sales tax, but we were coming into a good season. Ms. Garten added that we were above the budget, but it was not a good sign to decrease.
Mayor:
• Thanks from Mayor:
Mayor Hlavachick commented that he wanted to thank the City for the good wishes and flowers for his wife, Linda. Mayor Hlavachick added that she was recovering slowly and it was going to be a long process.
ADJOURN:
A motion by Commissioner Peltier to adjourn. The motion was seconded by Commissioner Taylor and carried unanimously.
_______________________________________
BILL D. HLAVACHICK, Mayor
(SEAL)
ATTEST:
________________________________________
LUANN KRAMER, City Clerk
Thursday, December 16, 2010
12/20/10-City Commission Regular Meeting Agenda
MONDAY
DECEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 06, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Ordinance Establishing Classifications Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney (ORDINANCE 1011)
5.2 Consideration and Approval of Resolution 122010 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney (RESOLUTION 122010)
5.3 Consideration and Approval of Three Year Appointment to the ED Board – Jan Scarbrough, Chamber Director
5.4 Discussion Concerning Commission’s Approval of Humane Society Agreement for 2011 – Karen Detwiler
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
DECEMBER 20, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – December 06, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of Ordinance Establishing Classifications Compensation for City of Pratt Employees – Ken Van Blaricum, City Attorney (ORDINANCE 1011)
5.2 Consideration and Approval of Resolution 122010 Exempting the City from the Requirements of K.S.A. 75-1120 a(a) – Diana Garten, Finance Director; Ken Van Blaricum, City Attorney (RESOLUTION 122010)
5.3 Consideration and Approval of Three Year Appointment to the ED Board – Jan Scarbrough, Chamber Director
5.4 Discussion Concerning Commission’s Approval of Humane Society Agreement for 2011 – Karen Detwiler
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
Wednesday, December 8, 2010
Approved Minutes - 11/15/2010 City Commission meeting
MONDAY
NOVEMBER 15, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the November 01, 2010 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
Proclamation for schools:
Ms. Sandy Foster commented that she would like for the Commission to proclaim this week as ‘American Education Week’. Ms. Foster stated that this proclamation was in support for educators. Mayor Hlavachick thanked Ms. Foster for bringing this forward and making the Commission a part of it. Mayor Hlavachick then read the proclamation.
BUSINESS:
PRESENTATION OF CITY OF PRATT EMPLOYEE SERVICE AWARDS:
Mayor Hlavachick commented that this was an enjoyable time for the Commission and it spoke to the quality of the people and the employees that provide everything so that we can have a nice town. Mayor Hlavachick added that the City does not have a real heavy turnover and we have a good environment to work in. Mayor Hlavachick and Commissioners awarded several employees their service awards.
CONSIDERATION AND APPROVAL OF A REPLACEMENT APPOINTMENT ON THE PRATT PUBLIC LIBRARY BOARD OF DIRECTORS:
In the absence of Ms. Rochelle Westerhaus, Library secretary, Mayor Hlavachick explained that the Library needed a replacement for the unexpired term of Mr. Jack Scott, who had moved away, and their recommendation was Mr. Bob Lee. Commissioner Peltier commented that Mr. Lee would have a lot of abilities that would be an asset to the Library. A motion by Commissioner Peltier to accept the nomination of Mr. Bob Lee. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENTS ON THE TRAVEL AND TOURISM BOARD:
Ms. Jan Scarbrough, Chamber Director, commented that she had three recommendations for reappointments on the Travel and Tourism Board and their terms expire on December 31, 2010. Ms. Scarbrough stated that Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel were willing to accept another three year term on the board. Ms. Scarbrough explained that Mr. Mike Cox, who was also on the board, had moved and the recommendation was for Mr. Cody Eastes to finish that term, which expires on December 31, 2011. Commissioner Taylor questioned if the three returning members had good attendance. Ms. Scarbrough stated that they did. Commissioner Peltier asked what their achievements had been. City Manager Dave Howard commented that they reviewed requests for expenditures of travel and tourism money. Ms. Scarbrough added that they are a review board for funding that brings people into Pratt and advertising for the promotion of Pratt.
A motion by Commissioner Taylor to approve Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel to another three year term on the Travel and Tourism Board. The motion was seconded by Commissioner Peltier and carried unanimously.
A motion by Commissioner Skaggs to approve the appointment of Mr. Cody Eastes to fill the unexpired term of Mr. Mike Cox. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1010 AMENDING SEC. 15.04.060 OF THE MUNICIPAL CODE:
City Attorney Ken Van Blaricum commented that this ordinance would amend Section 1 that deals with all inspections that must be completed before an occupancy permit is granted. Mr. Van Blaricum explained that this ordinance would make it a requirement that a master electrician or plumber or a journeyman electrician or plumber had to be present during the inspection. Mr. Van Blaricum commented that that has not been the case in the past. Commissioner Peltier questioned why this was necessary. Building Inspector Brad Blankenship stated that he had had a recent problem with footings and the Building Board had brought it up and felt that the licenser should be on the job for accountability of the inspection. Mr. Van Blaricum added that Mr. Blankenship had organized a committee of builders that met on a monthly basis and they had been making an effort to update ordinances and improve the partnership with the City and to help make the inspection process better.
Commissioner Taylor questioned if this ordinance was for all inspections or just electrical and plumbing inspections. Mr. Van Blaricum stated that it was for electrical and plumbing. Commissioner Taylor commented that the way the ordinance reads now was that it was for all inspections. Mr. Van Blaricum stated that he would add electric and plumbing inspections and that the Commission could approve the ordinance as amended.
The following Ordinance 1010 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.04.060 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER PLUMBER OR JOURNEYMAN PLUMBER; AND ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER ELECTRICIAN OR JOURNEYMAN ELECTRICIAN. A motion by Commissioner Peltier to accept Ordinance 1010 with amendments. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR UNIT #5 PIPING REPLACEMENT:
Director of Electric Utilities Kelly Hemphill informed the Commission that he had sent out three proposals to welders for piping replacement on unit #5 and only one was returned. Mr. Hemphill stated that Mid-States Erectors returned a bid of $58,971 and neither Striker Welding nor K.I.T.S. Mfg. returned a bid. Commissioner Taylor questioned if this bid was in line. Mr. Hemphill commented that he did not have any numbers to back it up, but, with the piping replacement done during the cooling tower project and considering the volume of work, it seemed to be close. Commissioner Skaggs asked if we had done work with this company before. City Manager Howard commented that we had when we installed the new generators and the recent cooling tower project. Mr. Howard added that they were a good contractor. Commissioner Skaggs made a motion to accept the bid proposal from Mid-States Erectors as stated in their proposal for $58,971. The motion was seconded by Commissioner Graf and carried unanimously.
Commissioner Skaggs questioned if there would be a construction observer at the plant. Mr. Hemphill stated that he, Power Plant Superintendent Ernie Smith or Power Plant Operator Bryan Evans would be taking care of that. Mr. Howard added that it helps to look at what the contractor was doing so that they know what is there.
CONSIDERATION AND APPROVAL OF BID FOR REPLACEMENT SUBSTATION BREAKERS:
Mr. Hemphill reminded the Commission that he had purchased a breaker for substation one last year and the cost was $26,710. Mr. Hemphill stated that we were in need of another one this year and the cost had gone up. Mr. Hemphill explained that Mr. Fritz Criswell from Flatland Maintenance had suggested that it would be cost effective to purchase all of the breakers for this project at one time so that we could take advantage of a quantity price break. Mr. Hemphill added that with the price break plus inflation being considered, buying in a large quantity could save the City approximately $11,000.
Mr. Hemphill stated that they had finished all of the FEMA projects, which had brought some funds back into the line department. Mr. Hemphill added that eight breakers would cost about $230,000, which was two-thirds of the FEMA refund amount and he commented that he would like to use those funds for this purchase. Mr. Howard commented that there was a cost increase this year of $2,000 and commodity prices were going up and $2,000 would be the minimum.
Mr. Howard stated that this project would step up the breaker replacement process, which would make it safer and more reliable. Power Plant Superintendent Ernie Smith commented that some of the breakers were fifty years old and parts have to be special made or they are obsolete. Commissioner Taylor questioned what they would do with the old ones. Mr. Hemphill commented that they would try to keep them intact and he had heard that Westinghouse had been selling these types of breakers in South America, but he was not sure of that. Commissioner Skaggs questioned if we would preserve some for ourselves. Mr. Hemphill stated that we would not and we should not need them if we were going to purchase eight of the breakers.
Commissioner Skaggs questioned if the 5% for the local vendor had been considered. Commissioner Taylor commented that it had never been determined how high a value should be and a bid of this size meant that you were talking quite a bit of difference. Commissioner Taylor pointed out that the difference in the bids right now was $6,000 and he had no problem going with the local bid as they employee a lot of people in our community and generate sales tax. Commissioner Skaggs commented that Stanion Wholesale Electric’s bid before the local factor was $7,000 more than Flatland Maintenance, but with the 5%, they came in $6,000 less. Mr. Hemphill stated that Mr. Criswell would be the technician that would do the work for us no matter where they come from. Mr. Hemphill added that the labor was more of what Mr. Criswell did and he was giving us the breakers at his cost.
Commissioner Peltier questioned if the breakers would be used up in a reasonable amount of time. Mr. Hemphill stated that they would all be in service within two years. Commissioner Taylor agreed that it would be best to buy now and not at the inflated dollar later. Commissioner Graf commented that we may as well take care of it if safety was a issue. A motion by Commissioner Taylor to buy eight breakers from Stanion Wholesale Electric at $236,664.50. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
City Manager:
• Maple Street update:
City Manager Howard commented that the contractor should start working on Maple Street again this week after several meetings that had taken place and issues had been resolved. Mr. Howard explained that they had had rain delays so the completion date had been extended until the end of November, but penalties would be enforced after that. Commissioner Taylor questioned if the end of November included the rain dates. Mr. Howard stated that they had had good weather and still nothing was done.
• Appropriation of Water Rights:
Mr. Howard commented that he had written a letter to the Department of Agriculture a few weeks ago concerning an extension on the water rights at the Ethanol Plant due to a prospective buyer being concerned about those rights. Mr. Howard stated that he had already gotten a reply from the Department of Agriculture and they had extended those rights until 2016, so the concern was gone.
• Executive Session:
Mr. Howard stated that he would like an executive session at the end of the meeting to discuss non-elective personnel for ten minutes. Mr. Howard added that there would be no decisions made in this session.
Public Works:
• Main Street update:
Public Works Director Russell Rambat informed the Commission that the contractor had finished up on Fourth Street and the brick had been tarred in and ready for the Christmas celebration. Mr. Rambat commented that they should finish up in the next couple of weeks. Commissioner Skaggs questioned if they had found any unexpected events when taking up the bricks. Mr. Rambat stated that there were none that he knew of. Mr. Rambat added that they never struck an existing service and water superintendent Kelvin Clay had done a good job. Mr. Rambat explained that the old service was in place and working, but there would be a whole new main next year.
Commissioner Skaggs asked when phase two of the project would start. Mr. Rambat stated that there was no date set, but it should be the middle to late spring. Mr. Howard commented that they would shift to next year when this project was complete and once the final design was done, they would meet with the business people and talk about whether to do it all at one time or a couple of blocks at a time. Mr. Howard added that the meetings would probably start in January and get going as soon as possible. Mr. Rambat stated that they wanted the feedback from the business owners. Mr. Howard commented that he had talked to them about starting before Miss Kansas and moving the parade or not having it.
Electric Departments:
• KMEA plaque:
Director of Electric Utilities Kelly Hemphill stated that he had attended a KMEA meeting and the
City of Pratt had been awarded a plaque as they celebrated 100 years of service.
• Decorations and Maintenance:
Mr. Hemphill commented that the line department had been working on the Christmas decorations and the power plant continued to do maintenance.
Recreation Department:
• Christmas dinner:
Recreation Director Bruce Pinkall informed the Commission that the annual Christmas dinner would be on December 17th and they would be getting the invitations out soon.
• Channel 12 video:
Mr. Pinkall commented that he would have a copy of the Channel 12 video on Pratt at the next meeting. Mr. Pinkall added that the video was also on fetchtoto.com.
Power Plant:
• Maintenance and Repair:
Power Plant Superintendent Ernie Smith commented that the power plant had switched over to preventive maintenance and repair and they were working on the late arriving cylinder heads on #7.
Fire Department:
• Proud moment:
Fire Chief David Kramer commented that he had been associated with the fire department all of his life since his Dad had been on the department from the time he was little. Chief Kramer stated that the opening of the new station was one of his proudest moments as a fire fighter. Chief Kramer stated that the entire department was very appreciative of the support they had received. Chief Kramer added that they promise to be proud of the facility for a long time and he invited anyone to stop by anytime. Mayor Hlavachick commented that the new station was a great addition to the City.
Police Department:
• Recognition of former officer:
Assistant Police Chief Gary Myers commented that he had lost a friend and former police officer from the late 90’s. Asst. Chief Myers stated that Mr. John Helsel had passed away last week.
Commission:
• Tunnel door:
Commissioner Graf questioned where we were on repairing the damaged tunnel door in the park. Mr. Rambat stated that it had been turned in to insurance and it was on Mr. Kessler’s list of things to order. Mr. Rambat added that it would probably be the middle of December before the repair was made and that there was no possibility of anyone getting in. Commissioner Peltier questioned who runs the train. Mr. Howard explained that the City owns the equipment and the agreement was that the Pilot Club operates it and we maintain it.
• Hampton-Pennock Park:
Commissioner Peltier commented that he had driven by Hampton-Pennock Park and it looked nice. Commissioner Peltier questioned if the equipment could be expanded. Mr. Rambat stated that there would be an observation period and then they would look at expansion possibilities. Mr. Rambat commented that park superintendent Mark Eckhoff was looking at putting similar equipment at Gebhart Park.
Executive Session:
Mayor Hlavachick made a motion to go into executive session for ten minutes to discuss non-elective personnel. The motion was seconded by Commissioner Taylor and carried unanimously.
After proper motion, the Commission returned from executive session with nothing to report.
• Complaints:
Upon returning from executive session, the complaints presented by Mr. Charles Phillippe were discussed. City Attorney Van Blaricum and City Manager Howard assured the Commission that the complaints were never ignored and the neighbor did not ignore any violations found. Mr. Van Blaricum commented that the neighbor had had a bit of hard luck, but he now has a job and family and doing pretty well.
• Sell of Ethanol Plant:
Commissioner Skaggs questioned if the Ethanol Plant had sold. Mr. Howard stated that there was an interested party and they were waiting on the outcome of the water rights issue before going public. Mr. Howard added that they were expecting to spend $10,000,000 to $12,000,000 on design flaws in the current facility.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
____________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
NOVEMBER 15, 2010
The Governing Body of the City of Pratt, Kansas met in Regular session in the Commission Room located in City Hall.
PRESENT: Bill Hlavachick Mayor Jeff Taylor Commissioner
Willy Peltier Commissioner
Victor Graf Commissioner
Gary Skaggs Commissioner
ALSO PRESENT: Dave Howard City Manager
LuAnn Kramer City Clerk
Ken Van Blaricum City Attorney
Russell Rambat Public Works Director
Gary Myers Acting Chief of Police
Brad Blankenship Building Inspector
Kelly Hemphill Dir. of Electric Utilities
Bruce Pinkall Recreation Director
CALL TO ORDER:
Mayor Hlavachick called the regular meeting to order. The Mayor instructed the Clerk to note that all Commissioners were present.
Mayor Hlavachick reminded the audience that this meeting may be taped and/or recorded.
MINUTES:
A motion by Commissioner Taylor to approve the minutes of the November 01, 2010 regular meeting. The motion was seconded by Commissioner Graf and carried unanimously.
OPEN AGENDA:
Proclamation for schools:
Ms. Sandy Foster commented that she would like for the Commission to proclaim this week as ‘American Education Week’. Ms. Foster stated that this proclamation was in support for educators. Mayor Hlavachick thanked Ms. Foster for bringing this forward and making the Commission a part of it. Mayor Hlavachick then read the proclamation.
BUSINESS:
PRESENTATION OF CITY OF PRATT EMPLOYEE SERVICE AWARDS:
Mayor Hlavachick commented that this was an enjoyable time for the Commission and it spoke to the quality of the people and the employees that provide everything so that we can have a nice town. Mayor Hlavachick added that the City does not have a real heavy turnover and we have a good environment to work in. Mayor Hlavachick and Commissioners awarded several employees their service awards.
CONSIDERATION AND APPROVAL OF A REPLACEMENT APPOINTMENT ON THE PRATT PUBLIC LIBRARY BOARD OF DIRECTORS:
In the absence of Ms. Rochelle Westerhaus, Library secretary, Mayor Hlavachick explained that the Library needed a replacement for the unexpired term of Mr. Jack Scott, who had moved away, and their recommendation was Mr. Bob Lee. Commissioner Peltier commented that Mr. Lee would have a lot of abilities that would be an asset to the Library. A motion by Commissioner Peltier to accept the nomination of Mr. Bob Lee. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF THE RE-APPOINTMENTS ON THE TRAVEL AND TOURISM BOARD:
Ms. Jan Scarbrough, Chamber Director, commented that she had three recommendations for reappointments on the Travel and Tourism Board and their terms expire on December 31, 2010. Ms. Scarbrough stated that Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel were willing to accept another three year term on the board. Ms. Scarbrough explained that Mr. Mike Cox, who was also on the board, had moved and the recommendation was for Mr. Cody Eastes to finish that term, which expires on December 31, 2011. Commissioner Taylor questioned if the three returning members had good attendance. Ms. Scarbrough stated that they did. Commissioner Peltier asked what their achievements had been. City Manager Dave Howard commented that they reviewed requests for expenditures of travel and tourism money. Ms. Scarbrough added that they are a review board for funding that brings people into Pratt and advertising for the promotion of Pratt.
A motion by Commissioner Taylor to approve Mr. Kevin Evans, Mr. Satish Morar and Mr. Eric Strobel to another three year term on the Travel and Tourism Board. The motion was seconded by Commissioner Peltier and carried unanimously.
A motion by Commissioner Skaggs to approve the appointment of Mr. Cody Eastes to fill the unexpired term of Mr. Mike Cox. The motion was seconded by Commissioner Graf and carried unanimously.
CONSIDERATION AND APPROVAL OF ORDINANCE 1010 AMENDING SEC. 15.04.060 OF THE MUNICIPAL CODE:
City Attorney Ken Van Blaricum commented that this ordinance would amend Section 1 that deals with all inspections that must be completed before an occupancy permit is granted. Mr. Van Blaricum explained that this ordinance would make it a requirement that a master electrician or plumber or a journeyman electrician or plumber had to be present during the inspection. Mr. Van Blaricum commented that that has not been the case in the past. Commissioner Peltier questioned why this was necessary. Building Inspector Brad Blankenship stated that he had had a recent problem with footings and the Building Board had brought it up and felt that the licenser should be on the job for accountability of the inspection. Mr. Van Blaricum added that Mr. Blankenship had organized a committee of builders that met on a monthly basis and they had been making an effort to update ordinances and improve the partnership with the City and to help make the inspection process better.
Commissioner Taylor questioned if this ordinance was for all inspections or just electrical and plumbing inspections. Mr. Van Blaricum stated that it was for electrical and plumbing. Commissioner Taylor commented that the way the ordinance reads now was that it was for all inspections. Mr. Van Blaricum stated that he would add electric and plumbing inspections and that the Commission could approve the ordinance as amended.
The following Ordinance 1010 was then presented to the Commission for their approval: AN ORDINANCE AMENDING SECTION 15.04.060 OF THE MUNICIPAL CODE OF THE CITY OF PRATT, KANSAS; PROVIDING FOR ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER PLUMBER OR JOURNEYMAN PLUMBER; AND ANY INSPECTION OF CONSTRUCTION WITH PRESENCE OF MASTER ELECTRICIAN OR JOURNEYMAN ELECTRICIAN. A motion by Commissioner Peltier to accept Ordinance 1010 with amendments. The motion was seconded by Commissioner Taylor and carried unanimously.
CONSIDERATION AND APPROVAL OF BID FOR UNIT #5 PIPING REPLACEMENT:
Director of Electric Utilities Kelly Hemphill informed the Commission that he had sent out three proposals to welders for piping replacement on unit #5 and only one was returned. Mr. Hemphill stated that Mid-States Erectors returned a bid of $58,971 and neither Striker Welding nor K.I.T.S. Mfg. returned a bid. Commissioner Taylor questioned if this bid was in line. Mr. Hemphill commented that he did not have any numbers to back it up, but, with the piping replacement done during the cooling tower project and considering the volume of work, it seemed to be close. Commissioner Skaggs asked if we had done work with this company before. City Manager Howard commented that we had when we installed the new generators and the recent cooling tower project. Mr. Howard added that they were a good contractor. Commissioner Skaggs made a motion to accept the bid proposal from Mid-States Erectors as stated in their proposal for $58,971. The motion was seconded by Commissioner Graf and carried unanimously.
Commissioner Skaggs questioned if there would be a construction observer at the plant. Mr. Hemphill stated that he, Power Plant Superintendent Ernie Smith or Power Plant Operator Bryan Evans would be taking care of that. Mr. Howard added that it helps to look at what the contractor was doing so that they know what is there.
CONSIDERATION AND APPROVAL OF BID FOR REPLACEMENT SUBSTATION BREAKERS:
Mr. Hemphill reminded the Commission that he had purchased a breaker for substation one last year and the cost was $26,710. Mr. Hemphill stated that we were in need of another one this year and the cost had gone up. Mr. Hemphill explained that Mr. Fritz Criswell from Flatland Maintenance had suggested that it would be cost effective to purchase all of the breakers for this project at one time so that we could take advantage of a quantity price break. Mr. Hemphill added that with the price break plus inflation being considered, buying in a large quantity could save the City approximately $11,000.
Mr. Hemphill stated that they had finished all of the FEMA projects, which had brought some funds back into the line department. Mr. Hemphill added that eight breakers would cost about $230,000, which was two-thirds of the FEMA refund amount and he commented that he would like to use those funds for this purchase. Mr. Howard commented that there was a cost increase this year of $2,000 and commodity prices were going up and $2,000 would be the minimum.
Mr. Howard stated that this project would step up the breaker replacement process, which would make it safer and more reliable. Power Plant Superintendent Ernie Smith commented that some of the breakers were fifty years old and parts have to be special made or they are obsolete. Commissioner Taylor questioned what they would do with the old ones. Mr. Hemphill commented that they would try to keep them intact and he had heard that Westinghouse had been selling these types of breakers in South America, but he was not sure of that. Commissioner Skaggs questioned if we would preserve some for ourselves. Mr. Hemphill stated that we would not and we should not need them if we were going to purchase eight of the breakers.
Commissioner Skaggs questioned if the 5% for the local vendor had been considered. Commissioner Taylor commented that it had never been determined how high a value should be and a bid of this size meant that you were talking quite a bit of difference. Commissioner Taylor pointed out that the difference in the bids right now was $6,000 and he had no problem going with the local bid as they employee a lot of people in our community and generate sales tax. Commissioner Skaggs commented that Stanion Wholesale Electric’s bid before the local factor was $7,000 more than Flatland Maintenance, but with the 5%, they came in $6,000 less. Mr. Hemphill stated that Mr. Criswell would be the technician that would do the work for us no matter where they come from. Mr. Hemphill added that the labor was more of what Mr. Criswell did and he was giving us the breakers at his cost.
Commissioner Peltier questioned if the breakers would be used up in a reasonable amount of time. Mr. Hemphill stated that they would all be in service within two years. Commissioner Taylor agreed that it would be best to buy now and not at the inflated dollar later. Commissioner Graf commented that we may as well take care of it if safety was a issue. A motion by Commissioner Taylor to buy eight breakers from Stanion Wholesale Electric at $236,664.50. The motion was seconded by Commissioner Peltier and carried unanimously.
REPORTS:
City Manager:
• Maple Street update:
City Manager Howard commented that the contractor should start working on Maple Street again this week after several meetings that had taken place and issues had been resolved. Mr. Howard explained that they had had rain delays so the completion date had been extended until the end of November, but penalties would be enforced after that. Commissioner Taylor questioned if the end of November included the rain dates. Mr. Howard stated that they had had good weather and still nothing was done.
• Appropriation of Water Rights:
Mr. Howard commented that he had written a letter to the Department of Agriculture a few weeks ago concerning an extension on the water rights at the Ethanol Plant due to a prospective buyer being concerned about those rights. Mr. Howard stated that he had already gotten a reply from the Department of Agriculture and they had extended those rights until 2016, so the concern was gone.
• Executive Session:
Mr. Howard stated that he would like an executive session at the end of the meeting to discuss non-elective personnel for ten minutes. Mr. Howard added that there would be no decisions made in this session.
Public Works:
• Main Street update:
Public Works Director Russell Rambat informed the Commission that the contractor had finished up on Fourth Street and the brick had been tarred in and ready for the Christmas celebration. Mr. Rambat commented that they should finish up in the next couple of weeks. Commissioner Skaggs questioned if they had found any unexpected events when taking up the bricks. Mr. Rambat stated that there were none that he knew of. Mr. Rambat added that they never struck an existing service and water superintendent Kelvin Clay had done a good job. Mr. Rambat explained that the old service was in place and working, but there would be a whole new main next year.
Commissioner Skaggs asked when phase two of the project would start. Mr. Rambat stated that there was no date set, but it should be the middle to late spring. Mr. Howard commented that they would shift to next year when this project was complete and once the final design was done, they would meet with the business people and talk about whether to do it all at one time or a couple of blocks at a time. Mr. Howard added that the meetings would probably start in January and get going as soon as possible. Mr. Rambat stated that they wanted the feedback from the business owners. Mr. Howard commented that he had talked to them about starting before Miss Kansas and moving the parade or not having it.
Electric Departments:
• KMEA plaque:
Director of Electric Utilities Kelly Hemphill stated that he had attended a KMEA meeting and the
City of Pratt had been awarded a plaque as they celebrated 100 years of service.
• Decorations and Maintenance:
Mr. Hemphill commented that the line department had been working on the Christmas decorations and the power plant continued to do maintenance.
Recreation Department:
• Christmas dinner:
Recreation Director Bruce Pinkall informed the Commission that the annual Christmas dinner would be on December 17th and they would be getting the invitations out soon.
• Channel 12 video:
Mr. Pinkall commented that he would have a copy of the Channel 12 video on Pratt at the next meeting. Mr. Pinkall added that the video was also on fetchtoto.com.
Power Plant:
• Maintenance and Repair:
Power Plant Superintendent Ernie Smith commented that the power plant had switched over to preventive maintenance and repair and they were working on the late arriving cylinder heads on #7.
Fire Department:
• Proud moment:
Fire Chief David Kramer commented that he had been associated with the fire department all of his life since his Dad had been on the department from the time he was little. Chief Kramer stated that the opening of the new station was one of his proudest moments as a fire fighter. Chief Kramer stated that the entire department was very appreciative of the support they had received. Chief Kramer added that they promise to be proud of the facility for a long time and he invited anyone to stop by anytime. Mayor Hlavachick commented that the new station was a great addition to the City.
Police Department:
• Recognition of former officer:
Assistant Police Chief Gary Myers commented that he had lost a friend and former police officer from the late 90’s. Asst. Chief Myers stated that Mr. John Helsel had passed away last week.
Commission:
• Tunnel door:
Commissioner Graf questioned where we were on repairing the damaged tunnel door in the park. Mr. Rambat stated that it had been turned in to insurance and it was on Mr. Kessler’s list of things to order. Mr. Rambat added that it would probably be the middle of December before the repair was made and that there was no possibility of anyone getting in. Commissioner Peltier questioned who runs the train. Mr. Howard explained that the City owns the equipment and the agreement was that the Pilot Club operates it and we maintain it.
• Hampton-Pennock Park:
Commissioner Peltier commented that he had driven by Hampton-Pennock Park and it looked nice. Commissioner Peltier questioned if the equipment could be expanded. Mr. Rambat stated that there would be an observation period and then they would look at expansion possibilities. Mr. Rambat commented that park superintendent Mark Eckhoff was looking at putting similar equipment at Gebhart Park.
Executive Session:
Mayor Hlavachick made a motion to go into executive session for ten minutes to discuss non-elective personnel. The motion was seconded by Commissioner Taylor and carried unanimously.
After proper motion, the Commission returned from executive session with nothing to report.
• Complaints:
Upon returning from executive session, the complaints presented by Mr. Charles Phillippe were discussed. City Attorney Van Blaricum and City Manager Howard assured the Commission that the complaints were never ignored and the neighbor did not ignore any violations found. Mr. Van Blaricum commented that the neighbor had had a bit of hard luck, but he now has a job and family and doing pretty well.
• Sell of Ethanol Plant:
Commissioner Skaggs questioned if the Ethanol Plant had sold. Mr. Howard stated that there was an interested party and they were waiting on the outcome of the water rights issue before going public. Mr. Howard added that they were expecting to spend $10,000,000 to $12,000,000 on design flaws in the current facility.
ADJOURN:
A motion by Commissioner Skaggs to adjourn. The motion was seconded by Commissioner Peltier and carried unanimously.
____________________________________________
BILL HLAVACHICK, Mayor
(SEAL)
ATTEST:
_____________________________________
LUANN KRAMER, City Clerk
Thursday, December 2, 2010
12/06/10-Agenda for Reg. City Commission Meeting
MONDAY
DECEMBER 06, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 15, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of the One Year Lease with the American Legion – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of 2011 Cereal Malt Beverage Applications – Gary Myers, Asst. Chief of Police
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
DECEMBER 06, 2010
PRATT CITY COMMISSION – REGULAR COMMISSION MEETING
COMMISSION ROOM – 5:00 P.M.
1. CALL TO ORDER (Remind audience that meeting is being recorded and/or taped.)
2. ROLL CALL
3. MINUTES – November 15, 2010 Regular City Commission meeting
4. OPEN AGENDA
5. BUSINESS:
5.1 Consideration and Approval of the One Year Lease with the American Legion – Ken Van Blaricum, City Attorney
5.2 Consideration and Approval of the Pratt Area Humane Society Agreement – Ken Van Blaricum, City Attorney
5.3 Consideration and Approval of 2011 Cereal Malt Beverage Applications – Gary Myers, Asst. Chief of Police
6. REPORTS
6.1 City Manager
6.2 City Attorney
6.3 Department Heads
6.4 Mayor
6.5 City Commission
7. ADJOURN
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