10/15/2018-City Commission Meeting Agenda

 

MONDAY

 

OCTOBER 15, 2018

 

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

 

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind the audience that meeting is being recorded and/or taped.)

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.   CONSENT AGENDA:

      4.1 Minutes:           October 01, 2018 Regular Commission Meeting

                                     October 10, 2018 Special Call Meeting

                                                                                                                                

5.   BUSINESS:

5.1 Consideration and Approval of Resolution 101518 Determining the Advisability of Issuing IRB’s for Recreational Facility – Regina Probst, City Attorney, Mayor and Commission

5.2 Proclamation for Pratt Community Concert Association’s Pearl Anniversary – Sheryl White; Mayor Meyer

5.3 Update on Blythe Family Fitness Center – Kristina Kaufman, Executive Director

5.4 Consideration and Approval of Res. 101518A Providing for a Hearing on Unsafe or Dangerous Structure at 510 S. Jackson – Regina Probst, City Attorney; Brad Blankenship, Building Inspector

5.5 Consideration and Approval of the ‘Revised’ Public Defender Agreement – Regina Probst, City Attorney

5.6 Consideration and Approval of the Purchase of Two DVR Systems for New Patrol Vehicles – Jeff Ward, Interim Police Chief

5.7 Consideration and Approval of Documents Pertaining to the Solar Farm – Regina Probst, City Attorney

·        Consent & Agreement – Interconnection Agreement

·        Financing Consent & Lease Amendment Agreement

·        Consent & Agreement – PPA

6.   OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7.   REPORTS:

7.1      City Manager 

7.2      City Attorney

7.3      Department Superintendents

7.4      Mayor

7.5      City Commission

8.    ADJOURN

10/10/2018-Special Call Meeting Agenda

CALL FOR A SPECIAL MEETING

OF THE

GOVERNING BODY 

TO:  MEMBERS OF THE GOVERNING BODY: 

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 12:00 p.m. on Wednesday, October 10, 2018 with the object and purpose of said meeting to be the following:

 

1.     Continued Discussion on IRB’s for the Track at Green Sports Complex – Mayor, Commission, Staff & Dr. Calvert

                                                                       

SIGNED:

_____________ __________________

Commissioner

 

________________________________

Commissisoner                                                                       

________________________________

Commissioner

 

NOTICE TO THE PUBLIC:

A Special meeting of the Governing Body of the City of Pratt is hereby called to be held in the City Commission Room located at 619 South Main Street at 12:00 p.m. on Wednesday, October 10, 2018 with the object and purpose of said meeting to be the following: 

1.     Continued Discussion on IRB’s for the Track at Green Sports Complex – Mayor, Commission, Staff & Dr. Calvert 

WITNESS MY HAND AND THE SEAL OF THE CITY OF PRATT, KANSAS, THIS 9^TH DAY OF OCTOBER, 2018.

 

SIGNED:
                                                                              ___________________________________                                                                                    

LuAnn Kramer, City Clerk

TO THE CHIEF OF POLICE, HIS DEPUTY, OR A POLICE OFFICER OR OTHER CITY EMPLOYEE:

You are hereby directed to serve the above notice at once personally to each Commissioner or to leave it at his/her place of residence or business before 5:00 p.m. on Tuesday, October 09, 2018.

09/17/2018-Approved City Commission Meeting Minutes

MONDAY

SEPTEMBER 17, 2018

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located at City Hall.

PRESENT:

Doug Meyer  Mayor
Lucus Kumberg  Commissioner
Gary Schmidt  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Probst  City Attorney
Diana Garten  Finance Director
Jeff Ward  Interim Police Chief
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Jamie Huber  Dir. of Electric :Utilities
Bruce Pinkall  Recreation Director

CALL TO ORDER: 

The regular meeting was called to order by Mayor Meyer.  The Mayor instructed the City Clerk to note that all Commissioners were present with the exception of Commissioner Schmidt. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE: 

Commissioner Peters led the staff and audience in the invocation and Mayor Meyer led the Pledge of Allegiance. 

RECESS:

Mayor Meyer stated that we had neglected to adjourn the recessed meeting since the joint meeting with the County had been canceled.  Mayor Meyer made a motion to recess this regular meeting.  The motion was seconded by Commissioner Peters and carried unanimously. 

ADJOURN RECESSED SEPTEMBER 04, 2018 MEETING: 

Commissioner Leslie made a motion to adjourn the recessed joint meeting due to lack of agenda items.  The motion was seconded by Commissioner Peters and carried unanimously. 

CALL RECESSED MEETING TO ORDER: 

Mayor Meyer called the recessed meeting back to order.

CONSENT AGENDA: 

·        September 04, 2018 Regular Commission Meeting 

Commissioner Leslie made a motion to approve the consent agenda.  The motion was seconded by Commissioner Peters and carried unanimously. 

BUSINESS:

CONSIDERATION AND APPROVAL FOR RESOLUTION 091718 SETTING A PUBLIC HEARING TO DETERMINE THE ADVISABILITY OF ISSUING IRB’S FOR FINANCING A RECREATIONAL FACILITY: 

City Attorney Probst explained to the Commission that she had just received another version of the resolution from Mr. Kevin Cowan from Gilmore and Bell and she had printed that off for them to look at.  Ms. Probst stated that the resolution in the packet was perfectly fine as to form and legality; however, the new one was simple and set a public hearing date so that they could hear the public’s comments.  Commissioner Peters questioned if the December 18^th deadline was still on course if we had a public hearing.  Ms. Probst stated that the hearing would be October 1^st and then we would continue to move along the timeline after that.  Commissioner Peters stated that he felt that the Commission had done their due diligence. 

With no further discussion, the following Resolution 091718 was then presented to the Commission for their approval:  A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF PRATT, KANSAS DETERMINING THE ADVISABILITY OF ISSUING INDUSTRIAL REVENUE BONDS FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF A RECREATIONAL FACILITY TO BE LOCATED IN SAID CITY AND CALLING FOR A PUBLIC HEARING IN CONNECTION WITH SUCH BONDS.  Commissioner Peters made a motion to approve Resolution 091718 setting the public hearing as presented this evening.  Commissioner Leslie seconded the motion.  Mayor Meyer stated that the Commission would have the public hearing on October 1^st at 5:00 p.m. and then discuss the Notice of Intent.  Dr. Mike Calvert, PCC President, stated that the timeline was flexible and it might have to be revised just a little bit with new due dates.  Mr. Kent Adams, PCC Vice-President of Finance and Operations, stated that they should be fine with the timeline and be able to close the issue on or about December 18^th.  The motion and second were voted on and passed unanimously. 

DISCUSSION ON MECHANICAL AND ELECTRICAL SYSTEMS CONDITION EVALUATION FOR THE MUNICIPAL BUILDING: 

Recreation Director Pinkall stated that this was on the agenda for a short discussion and explanation and that Mr. Chris Sele from Integrated Consulting Engineers would be at the next meeting to explain this in more detail.  Mr. Pinkall commented that Mr. Sele would have recommendations on where we should go from here and to look beyond the air conditioning issue.  Mr. Pinkall stated that he did not see it being anything but a City run facility.  Mr. Pinkall explained that they would be looking into the historic building option and that GLMV Architecture would be working on proceeding in that direction.  Mr. Pinkall commented that they would do a preliminary site investigation questionnaire to see if we would qualify.  Mr. Pinkall added that the State Historic Preservation Office meets four times a year, so February would be when we would find out.  Mr. Pinkall stated that this would not determine whether we got air conditioning, but how to maintain it as historic.   

Mr. Pinkall stated that Mr. Sele would do the evaluation and then come and do a presentation for the Commission.  Commissioner Kumberg commented that there had been no substantial upgrades since 1963 so it was amazing that it had been maintained that well.  Mr. Pinkall stated that the pictures in the packet were true and it was what it was.  Mr. Pinkall commented that Director of Electric Utilities Huber had some ideas on the electric side of things.  Mayor Meyer asked about the asbestos study.  Mr. Pinkall stated that they did see a lot of asbestos in the tunnels and the mechanical room.  Mr. Pinkall added that there was a contract in the back of the packet that would allow him to go ahead with that and it was not very expensive.  Commissioner Peters asked if we were flush with funds and what the total would be.  Mr. Pinkall explained that the total was approximately $1.9 million if we did everything.  Mr. Pinkall commented that the heating system was $575,000 and they were currently using a two pipe system.  Mr. Pinkall stated that a four pipe system would allow some sections to be at different temperatures.  Mr. Pinkall explained that there was also the option of installing a roof top unit and have a gas fired system for the gym. 

Commissioner Peters asked what ways we had to finance this.  Finance Director Garten stated that there was a 25% advantage of the tax credits and USDA and Great Plains Development that had low interest rate loans if we went that way.  Ms. Garten commented that they had been told that there was a lot of money available for those loans; however, there was not much grant money available.  Ms. Garten added that those funds were spread out over a lot of projects, so you did not receive much.  Commissioner Peters questioned where it would get paid back from.  Ms. Garten stated that it would be the general fund and that we had been putting away $20,000 a year in capital equipment reserves and that should go quite a ways.  Commissioner Kumberg asked if they had evaluated the entire building.  Mr. Pinkall stated that they went quite a ways, but they had looked more at the mechanical portion.  Commissioner Kumberg commented that he had asked because we would not want to start investing money and then find out that we had a big problem somewhere else.  Mr. Pinkall stated that he agreed.  Ms. Garten stated that there were grants for energy efficiency, but there was no free money except for the historical credits.   

Mr. Pinkall explained that certain things would need to be maintained if it were deemed historic.  Mr. Pinkall added that the inside was a different story.  Commissioner Kumberg commented that the Parrish had to find windows that were similar to the original ones.  Building Inspector Blankenship stated that the Parrish had them made and it got done with tax credits such as historical, downtown and revitalization credits.  Mayor Meyer stated that none of this information mentions the second floor.  Mr. Pinkall explained that they would like to think about reusing the second floor; however, they had made no plans to utilize that area now.  Commissioner Kumberg asked if we would be making it ADA compliant.  Mr. Pinkall stated that we would and some of this fits in.  Mr. Pinkall commented that Phase 1 would be the heating and air, new electrical and replace the Federal Pacific panel boxes.  Commissioner Kumberg questioned if the possible tax credits would determine the long term direction of the project.  Mr. Pinkall commented that there were many directions we could go if it was not deemed historic.  Mayor Meyer asked if the little air conditioners were working for them.  Mr. Pinkall stated that they were getting by; however, he was a little worried about spring and having the cooling started.  Mr. Pinkall commented that there were a lot of costs that seemed high, but it was part of the design plant to give us a realistic costs.   

DISCUSSION ON IT SERVICE REQUESTS FOR PROPOSAL:

City Manager Eckert stated that we had gone out for bids to see what we could find on our IT issues.  Mr. Eckert explained that we had sent out four and received two back.  Mr. Eckert added that they were Quality Tech Computer in Pratt and Choose Networks out of Wichita and both had done their due diligence.  After a little discussion, Mayor Meyer asked Quality Tech owner, Greg Garrison, if it would be hard to integrate to a network.  Mr. Garrison stated that it would not be at all and it would involve minor maintenance and staff training.  Mayor Meyer commented that we did have an off sight back-up location.  Mr. Garrison stated that that would be undisclosed for security purposes, but the City did have fiber connection and it was very fast.  Commissioner Kumberg questioned if he had or offered a Government contract for the hardware and software.  Mr. Garrison stated that vendors do sometimes give Government pricing and he uses it when he can.  Mr. Garrison explained that his rate was deeply decreased after doing business with the City for twenty years. 

Mayor Meyer questioned if this contract included computers at other departments.  Acting Police Chief Ward stated that, if this was to include the police department, there were certain security mandates that had to be met and Mr. Garrison had already passed them.  Public Works Director Rambat stated that a lot of issues had occurred when Mr. Garrison had a partner and he had not been included for about two years since we called the other person for help.  Mr. Rambat commented that Mr. Garrison got a bad rap, but he knew our system and was more than qualified to do the work.  Mr. Rambat explained that he sometimes got pulled into hardware and software issues; however, there was part of the server that runs INCODE and the billing department and some for finance and not one person was designated to oversee it all.  Mr. Rambat stated that we needed someone to be that go to person.  Commissioner Kumberg stated that, operating off of a contract, it would provide built in services and make sure that things were in place.  

Mr. Eckert stated that this would also include a new phone system.  Mr. Rambat commented that the hardware at City Hall was not the focus and we just kept it up and running.  Mr. Garrison suggested that there be a rotation of work stations every four or five years.  Mayor Meyer questioned if we would move to a contract level if this was approved.  Mr. Garrison stated that we were already operating as if we were.  Mr. Garrison added that he had relationships in the industry and could call them in if there were any issues, but he was boots on the ground.  With no more discussion, Commissioner Leslie made a motion to approve the request for proposal for Quality Tech Computer and to have them do a contract for services rendered.  The motion was seconded by Commissioner Peters and carried unanimously.

CONSIDERATION AND APPROVAL OF VOTING DELEGATES AT THE LEAGUE’S ANNUAL CONFERENCE OCTOBER 6-8, 2018:

With little discussion, Mayor Meyer stated that he would be the voting delegate for the City at the League Conference. 

OPEN AGENDA: 

No one in the audience wished to address the Commission. 

REPORTS: 

City Manager: 

·        Retirement: 

City Manager Eckert informed the Commission that Police Chief Myers had retired and that Asst. Chief Ward would step in as interim Chief.  Mr. Eckert added that they would start interviews shortly.  Mr. Eckert commented that they would be extending Chief Myers’ services until December 31^st. 

·        Public Defender resigned:

Mr. Eckert stated that Ms. Candace Lattin had resigned as public defender so that she could take a position as Magistrate Judge for Barber County.  Mr. Eckert commented that they had interviewed two people and would be giving the opportunity to Ms. Hannah Brass from the Medicine Lodge area.  Mr. Eckert stated that she was very qualified and had a good background on what we were looking for.  Mr. Eckert added that she would be taking the position at the same salary as Ms. Lattin had.

·        Municipal Building: 

Mr. Eckert stated that the cost of repairs for the Municipal Building was a lot of money so we would need to think outside the box.  Mr. Eckert commented that we needed to see what else we could do to keep the historic part and make it something we could have more events in. 

City Attorney: 

·        New Public Defender: 

City Attorney Probst stated that she was looking forward to having someone else on board since Ms. Lattin’s last day was last Thursday. 

Public Works:

·        Flood: 

Public Works Director Rambat stated that Finance Director Garten was putting together numbers for damages and overtime during the flood.  Mr. Rambat explained that Emergency Preparedness Director Branscom felt that we were well over the threshold to be called a disaster area.  Mr. Rambat added that the damage at the Fish and Game got us half way there.  Mr. Rambat stated that it would take time to get Lemon Park back together and that the street department was helping with asphalt issues.  Mr. Rambat commented that there was a small dam upstream that had been cleaned out a few days before the flood and that stopped Lemon Park from being wiped out. 

·        Pool: 

Mr. Rambat stated that the pool had been drained and was shut down until next summer.

·        Water Wells:

Mr. Rambat stated that he had put together a letter that answered questions that the State had about the Ethanol Plant and the water line running to the airport.  Mr. Rambat commented that he would be finishing that up and getting it off to them for their consideration on a five year extension on our five appropriated water wells. 

·        Mosquitoes:

Mr. Rambat stated that the conditions had not been too favorable to fog for mosquitoes; however, they had done it anyway.  Mr. Rambat commented that we needed a nice five mile per hour wind.  Mr. Rambat added that Mr. Branscom was going to check and see if we could turn the fogging expenses in with other disaster expenses. 

Building Inspections:

·        Country Club bridge:

Building Inspector Blankenship stated that if Mr. Rambat had not had Bryan Simpson clean out the trees and tree limbs on the east side of the Country Club bridge after the 4” rain at the end of July, we would have had a mess.  Mr. Rambat stated that he had contacted the County about the clean-up and they were going to split the bill with the City.  Mayor Meyer asked if that was in the City limits.  Mr. Rambat stated that it was actually outside; however they were worried about the wastewater treatment plant.

·        McDonald’s: 

Mr. Blankenship commented that McDonald’s was ramping it up and would be pouring the east side and around the back on Wednesday. 

·        Americare: 

Mr. Blankenship stated that the Commission had received some information concerning Americare and they were still a go.  Mr. Blankenship added that this was just a process that goes on and the same thing had happened with Casey’s.  Mr. Blankenship commented that they should be turning dirt in a couple of months.

·        Weed letters:

Mr. Blankenship stated that they were still sending out weed letters and wanted the grass to stay cut to keep down the mosquitoes.  Commissioner Peters questioned if we had raised the rate on the mowing we do.  Mr. Blankenship stated that we would have to do that the beginning of next year.

·        Alco building:

Mr. Blankenship stated that the Alco building had sold to local people and they would keep it clean.  Mr. Blankenship added that they would do something with it now. 

Electric Department: 

·        No Outages:

Director of Electric Utilities Huber stated that there were no outages during the flood and he was proud of that. 

·        Solar Farm update:

Mr. Huber stated that they were finishing up the dirt work at the solar farm and they had had no problems with the rain.  Mr. Huber commented that they were putting grass seed in and the fencing crew had been there today and should be done by the end of the week.  Mr. Huber stated that 25% of the panels would be installed by October 15^th and they were shooting for Christmas to be done. 

·        East Coast: 

Commissioner Peters asked if they going to send a crew to the east coast.  Mr. Huber explained that they were on standby and should know something by Saturday. 

Recreation Department: 

·        PCC Practice: 

Recreation Director Pinkall stated that the college had not be able to practice in Lemon Park so they were using the Sports Complex. 

Police Department:

·        Officer’s job: 

Mayor Meyer stated to Interim Police Chief Ward that the Commission did not take lightly any of the jobs of the police officers and he understood that what happened in Sedgwick County could happen here.  Interim Chief Ward commented that they did not take their job lightly either and thanked Mayor Meyer for his comment.

·        Gary’s retirement:

Interim Chief Ward stated that there would be a retirement party for Chief Myers on September 25^th at City Hall and he would get that put out tomorrow.  Interim Chief Ward stated that he was trying to smooth things out and there were certain things that needed to be done before a new Chief was appointed.  Interim Chief Ward added that he would get things done that had to be done.

·        Dog training:

Interim Chief Ward informed the Commission that Officer McCarley and his dog left for training today and would be gone for five weeks.  Interim Chief Ward commented that they could get a new one if this one did not work out.

 

·        Ask for things:

Commissioner Leslie commented that Interim Chief Ward should not be afraid to ask for things.  Interim Chief Ward stated that he did not mind confrontation and he would ask.  Interim Chief Ward commented that he did not know where the money was at for the new position that was to be filled.  Ms. Garten stated that that had not been budgeted until 2019 and his department was right on budget now.  Interim Chief Ward stated that he felt the position would fill pretty quickly when it was opened up and he wanted someone who could do what they say they could.  Interim Chief Ward commented that he had a good crew now and they had a high number of experience.

EXECUTIVE SESSIONS: 

Mayor Meyer made a motion to go into executive session for fifteen minutes for non-elected personnel.  The motion was seconded by Commissioner Kumberg and carried unanimously. 

Mayor Meyer made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Peters and carried unanimously.

Mayor Meyer made a motion to go into executive session for thirty minutes for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency.  The motion was seconded by Commissioner Kumberg and carried unanimously. 

Mayor Meyer made a motion to return from executive session with nothing to report.  The motion was seconded by Commissioner Leslie and carried unanimously. 

BACK IN OPEN SESSION:

Mayor Meyer stated that a contract would be worked on with Quality Tech Computers that would include security and response times.  Mayor Meyer added that City Attorney Probst would check with other Cities concerning their computer service contract and Commissioner Kumberg would consult.

ADJOURN:

Commissioner Peters made a motion to adjourn that was seconded by Commissioner Leslie.  The motion and second passed unanimously.

                                                          

Doug Meyer, Mayor

Attest: 

                                                           

LuAnn Kramer, City Clerk

10/01/2018 City Commission Meeting Agenda

MONDAY 

OCTOBER 01, 2018 

PRATT CITY COMMISSION – REGULAR COMMISSION MEETING

 

COMMISSION ROOM – 5:00 P.M.

1.      CALL TO ORDER (Remind the audience that meeting is being recorded and/or taped.)

2.      ROLL CALL

3.      INVOCATION & PLEDGE OF ALLEGIANCE

4.   CONSENT AGENDA:

      4.1 Minutes:           September 17, 2018 Regular Commission Meeting

                                                                                                                                 
5.   BUSINESS:

5.1 Public Hearing to Determine the Advisability of Issuing IRB’s for Financing a Recreational Facility-

a)      Open Public Hearing by Motion

b)     Public Discussion (One response in packet-no name on letter or envelope)

c)      Close Public Hearing by Motion

 

5.2 Presentation on Mechanical & Electrical Systems Condition Evaluation for the Municipal Building – Chris Sele, Integrated Consulting Engineers, Inc.

 

5.3 Consideration and Approval of the New Public Defender Agreement – Regina Probst, City Attorney

 

5.4 Consideration and Approval of Bid for the Sidewalk Trail at Ewing Park – Russell Rambat, Public Works Director

 

6.   OPEN AGENDA (City Matters Only) (3 Minute Time Limit)

7.   REPORTS:

7.1      City Manager 

7.2      City Attorney

7.3      Department Superintendents

7.4      Mayor

7.5      City Commission 

8.    ADJOURN

09/04/2018-Approved City Commission Meeting Minutes

                                                                    TUESDAY 

SEPTEMBER 04, 2018 

The Governing Body of the City of Pratt met in Regular Session in the Commission Room located at City Hall. 

PRESENT: 

Doug Meyer  Mayor
Lucus Kumberg  Commissioner
Don Peters  Commissioner
Jason Leslie  Commissioner

ALSO PRESENT:

Roy Eckert  City Manager
LuAnn Kramer  City Clerk
Regina Probst  City Attorney
Diana Garten  Finance Director
Gary Myers  Police Chief
Russell Rambat  Public Works Director
Brad Blankenship Building Inspector
Jamie Huber  Dir. of Electric :Utilities
Bruce Pinkall  Recreation Director                                              

CALL TO ORDER: 

The regular meeting was called to order by Mayor Meyer.  The Mayor instructed the City Clerk to note that all Commissioners were present. 

The Mayor reminded the audience that this meeting may be taped and/or recorded. 

INVOCATION AND PLEDGE OF ALLEGIANCE:

Mayor Meyer led the staff and audience in the invocation and the Pledge of Allegiance. 

CONSENT AGENDA: 

·        August 20, 2018 Regular Commission Meeting 

Commissioner Leslie made a motion to approve the consent agenda.  The motion was seconded by Commissioner Peters and carried unanimously.

BUSINESS:

CONSIDERATION AND APPROVAL FOR USE OF MERCHANT PARK AND TO CLOSE 4^TH STREET TO THE ALLEY FROM 5:00 P.M. TO 8:00 P.M. ON SEPTEMBER 20, 2018: 

PCC Assistant Athletic Director Scott Goodheart requested permission to use Merchant Park for a ‘Beavers on the Bricks’ event.  Mr. Goodheart stated that they usually do something at Lemon Park, but thought they would do something downtown this year.  Mr. Goodheart commented that they would like to close Fourth Street from Main Street to the alley from 4:45 p.m. to 8:15 p.m.  Mayor Meyer stated that he should get with Public Works Director Rambat to get barricades for the street closure.  With no further discussion, Commissioner Peters made a motion to approve the use of Merchant Park for the PCC ‘Beavers on the Bricks’ event on September 22, 2018 from 5:00 p.m. to 8:00 p.m. and to close Fourth Street from the alley to Main Street.  The motion was seconded by Commissioner Schmidt and carried unanimously.

CONTINUED DISCUSSION ON CHANGES TO ORDINANCE 0503 DEALING WITH TRAVEL AND TOURISM: 

Mayor Meyer stated that Chamber Director Kim DeClue asked that this item be tabled until the next regular meeting.

CONSIDERATION AND APPROVAL OF THE LOW BID TO REPAIR THE ROOF AT THE POWER PLANT: 

City Manager Eckert stated that the power plant had several leaks and was in serious need of repair.  Mr. Eckert commented that Director of Electric Utilities Huber had gone out for bids and had received three bids back.  Commissioner Peters questioned why there was a 35% difference in the bids.  Mr. Eckert stated that he was not sure.  Commissioner Leslie commented that the low bid had a good warranty.  With no further discussion, Commissioner Kumberg made a motion to approve the low bid to repair the roof at the power plant from AR Commercial LLC for $38,400 not including sales tax.  The motion was seconded by Commissioner Leslie and carried unanimously. 

CONTINUED DISCUSSION ON IRB’S FOR THE TRACK AND FIELD:

Mayor Meyer stated that the City had visited with an attorney from Hinkle Law concerning the issuing of IRB’s and had also met with PCC President Calvert and Vice-President of Finance and Operations Adams, which answered a lot of questions the City had.  Mr. Calvert stated that both the PCC Foundation Board and the PCC Board of Directors had approved and signed a resolution in support of the track and field project.  Mr. Calvert requested that the City consider a resolution of support at their meeting on September 17^th.  City Attorney Probst stated that she had reviewed the resolution that had been submitted by the Gilmore and Bell attorney and they were proper as to form and legality.   

Commissioner Peters asked if they had heard any more about the $300,000 grant.  Mr. Calvert stated that they had not; however, they had received another donation for $250,000.  Mr. Calvert added that they were very grateful for the $250,000 donation and were confident in the two grants for $300,000.  Mayor Meyer stated that bond council had stated that, if the IRB’s were issued, they could not be of any burden on the tax payers.  Mr. Calvert commented that they were hoping to get a million dollar challenge grant that would include the members of the committee, City, County and the school districts.  Mr. Calvert commented that they would have to get together to form an Interlocal Agreement.  Mr. Calvert stated that issuing the IRB’s would mean that the City was a willing participant in this.  Mayor Meyer stated that he needed a consensus from the Commissioners that they wanted the resolution on the next agenda for consideration and they were all in agreement. 

USD 382 Superintendent Suzan Patton stated that the school board was still interested in how this was going to work.  Ms. Patton commented that they felt that they understood the condition of how an Interlocal Agreement would be put together and that would go a long way in their minds in supporting this project.  Ms. Patton stated that she was at the meeting to listen because the Interlocal Agreement was important to the board members.  Commissioner Schmidt stated that he did not want this to be a burden on the entities beyond the point of paying off the IRB’s and he questioned how the maintenance on the facility would work so that no one would get stuck with the bill.  Commissioner Schmidt asked if the Interlocal Agreement should come before the resolution.  Ms. Patton stated that the resolution would suggest that the City supported the project.  Ms. Patton added that they wanted to be a partner in sharing in the maintenance where it was fair.   

Commissioner Kumberg stated that the Commission was doing their due diligence and he thanked the college for their patience.  Commissioner Kumberg commented that they wanted to do the right thing.  Mr. Calvert stated that there were time frames with the grants and construction, so the sooner the better.  Mr. Calvert suggested getting together with Ms. Patton, Skyline Superintendent Flowers and the City to facilitate and get the process moving.  Mayor Meyer stated that he appreciated the conversation this afternoon and the support shown from the PCC Foundation Board and the PCC Board.  Mr. Calvert stated that this was a collaborative project and would benefit many in this area. 

City Attorney Probst clarified that the meetings held for the track and field project had one or two Commission members were present; therefore, KOMA had never been violated.  Ms. Probst added that there had been one special call meeting that had been an open meeting.

OPEN AGENDA: 

No one in the audience wished to address the Commission.

REPORTS:

City Manager:

·        Solar Farm: 

City Manager Eckert stated that he had gone out to the solar farm with Street Superintendent Sinclair this morning so that they could see where there needed to be some gravel added to the road that had washed out during the rain.  Mr. Eckert commented that he was very pleased that nothing was out of the ordinary and they were able to continue putting up the panels. 

·        Public Defender: 

Mr. Eckert informed the Commission that our Public Defender had taken a job with the City of Medicine Lodge as a Magistrate Judge.  Mr. Eckert commented that we would be looking to fill that position and he had already interviewed one person.  Commissioner Peters questioned if this was a court appointed attorney.  Ms. Probst stated that there were a few local attorneys that were willing to take some appointed cases, but they were not interested in the job on a permanent basis. 

·        Mice, rats, etc.:

Mr. Eckert stated that there were concerns from the people that they were seeing more mice, rats and other rodents since the rain.  Mr. Eckert commented that they were looking for a place to get out of the water such as garages, basements and underneath houses.  Mr. Eckert encouraged people to call Animal Control and he would deal with them.  Commissioner Kumberg asked how the wastewater treatment plant fared with all the flooding in that area.  Mr. Eckert stated that it came close to them, but had not affected anything.  Mr. Eckert added that the County took a hard hit on erosion. 

Building Inspection:

·        McDonald’s: 

Building Inspector Blankenship stated that McDonald’s was progressing quickly, but the rain had made it a mess out there. 

·        Weed letters: 

Mr. Blankenship commented that he continued to send out a lot of weed letters and they would continue to battle the issue. 

·        Town fared well: 

Mr. Blankenship commented that the City had fared well with all the rain that we had gotten.  Mr. Blankenship stated that Lemon Park had taken a beating.  Mr. Blankenship explained that May Dennis Park was a retention area and the grates were in place to collect trash and debris.  Mr. Blankenship added that we could not put more culverts under the tracks, so it takes what it can and it did what it was meant to do.  Mr. Blankenship stated that the mud had come from a mile and two mile section and this was a natural funnel.  Mayor Meyer asked how many houses had damage. Mr. Blankenship stated that there was a new shed in that area that had about 6” of rain in it, Seidel’s took a big hit, D & R Trucking and the cement plant also had some water issues.  Mr. Blankenship explained that east of Sandy Creek had taken all that water to the culvert between Doug Reh Chevrolet and Playa Azul and he added that that had been designed really well. 

Recreation Department: 

·        Municipal Building update: 

Recreation Director Pinkall stated that he had the final mechanical electrical estimates and options for the Municipal Building and that information would be in the packet at the next meeting.  Mr. Pinkall commented that it pertained to costs to do each piece and the option for the historic portion for tax credits.  Mr. Pinkall explained that they were putting things together on how to get through the winter and dealing with next summer.  Mr. Pinkall stated that it looked manageable if it was done in pieces.  Commissioner Leslie asked how the floor was doing.  Mr. Pinkall stated that it was not bad and they were actually having volleyball practice there today.  Mr. Pinkall added that they were trying to keep the humidity out and they were going to plan on doing the resurface as they had in the past.   

·        Lemon Park: 

Mr. Pinkall stated that he had talked to Park Superintendent Eckhoff concerning Lemon Park and they had lost half of the fence around the softball field and there was about 4 1/2’ of water in the Angood Field press box.  Mr. Pinkall commented that the water went over the road so the fence was covered completely.  Mr. Pinkall added that they would have to redo some infield work and replace some sod.

Police Department:

 

·        Commend the officers:

Police Chief Myers stated that the night officers had monitored the rain and he wanted to commend them for doing good work.  Chief Myers commented that they were criticized for the barricades being put up and not letting people drive around them in high water.  Chief Myers added that there were kids that were being dropped off in the park so they could wade in the water.  Chief Myers stated that they were trying to keep people safe.  Commissioner Peters stated that the officers had done a good job.

 

Finance Department:

·        Sales tax:

Finance Director Garten stated that the sales tax report was very exciting and it put the City above last year by 3%.  Ms. Garten added that this was the fourth month that we were positive over last year.  Commissioner Kumberg asked if this was due to back taxes.  Ms. Garten stated that she thought it was an upturn in the economy.

 

Mayor and Commission:

·        Thank City Staff:

 

Mayor Meyer thanked City staff, police and fire for their joint efforts during the flood.  Mayor Meyer stated that we did well as a City.

·        CBS Morning News:

Commissioner Schmidt stated that Pratt had made the CBS Morning News, but they got it wrong when they reported that seven hundred people had been evacuated.  Commissioner Schmidt thanked everyone for taking care of the problems that occurred.

·        Tribune reporter:

Commissioner Peters stated that he had enjoyed the articles written by the Tribune reporter Courtney Blankenship.  Ms. Blankenship commented that this was her last week at the Tribune because she would be moving to Morocco to join the Peace Corp.

RECESS:

Commissioner Leslie made a motion to recess until Monday, September 17 2018 for the City/County joint meeting at 11:00 a.m. that was seconded by Commissioner Kumberg.  The motion and second passed unanimously.

 

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DOUG MEYER, Mayor

ATTEST:

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LUANN KRAMER, City Clerk